Loading...
2007-1693-Ordinance No. 2007-029 Recorded 12/19/2007REVIEWED -1 i LEGAL COUNSEL DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL IIIIIIII IIIIIIIIIIIIIII II~II III 2007-1683 RECORDS CLERK yJ 2007.1693 12/19/2007 04;25;26 PM BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance Amending Deschutes County Code Chapter 8.16 Clarifying Various Provisions for * ORDINANCE NO. 2007-029 the Outdoor Mass Gathering Permits and Declaring an Emergency WHEREAS, since the 2006 update of the Events, Parades, Funeral Processions And Outdoor Mass Gatherings permit provisions in Deschutes County Code ("DCC") Chapter 8.16, staff in various County departments discovered the need to clarify and amend various provisions in that chapter; and WHEREAS, notice of the public hearing was published on December 6, 2007 and December 13, 2007; and WHEREAS, the Board of County Commissioners ("Board") held a public hearing on December 17, 2007; WHEREAS, the Board finds the recommended changes to be in the public interest; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY ORDERS as follows: Section 1. AMENDMENT. DCC Chapter 8.16, Events, Parades, Funeral Processions and Outdoor Mass Gatherings, is amended to read as described in Exhibit "A," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in str-iliethfoug r.. PAGE 1 OF 2- ORDER No. 2007-029 (12/17/07) Section 2. EMERGENCY. This Ordinance being necessary for the public peace, health and safety, an emergency is declad to exist, and this Ordinance takes effect on its passage. DATED this ~ day of '2007. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON Date of 1 S` Reading: day of , 2007. Date of 2°d Reading: f day of 2007. Record of Adoption Vote Commissioner Yes No Abstained Excused Dennis R. Luke ✓ Michael M. Daly ✓ Tammy Baney Effective Date: 0 day of , 2007 ATTEST: ( ?ym4 - RecoGing Secretary PAGE 2 OF 2- ORDER No. 2007-029 (12/17/07) DENNIS R. LUKE, Commissioner CV07--V-7 TAMMY B , Commissi Chapter 8.16. EVENTS, PARADES, FUNERAL PROCESSIONS AND OUTDOOR MASS GATHERINGS 8.16.010. Definitions. 8.16.020. Event Exclusions. 8.16.030. Event Permit Required. 8.16.040. Event General Approval Criteria 8.16.050. Event Appeals. 8.16.060. Event Public Safety and Crowd Control 8.16.070. Inspection of Event Premises 8.16.080. Event Enforcement. 8.16.090. Acts Prohibited. 8.16.100. Event Violation. 8.16.110. Funeral Processions. 8.16.120 Funeral Procession Violation. 8.16.150. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Exclusions. 8.16.160. Outdoor Mass Gathering or Extended Outdoor Mass Gathering Permit Required. 8.16.170. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Hearing Required. 8.16.180. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Departmental and Agency Notice. 8.16.190. Outdoor Mass Gathering and Extended Outdoor Mass Gathering General Approval Criteria. 8.16.200. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Appeals. 8.16.210. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Insurance. 8.16.220. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Sanitary Facilities. 8.16.230. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Fire Protection Standards. Chapter 8.16 1 Page 1 of 15 - EXHIBIT A to Ordinance 2007-029 8.16.240. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Medical Services. 8.16.250. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Public Safety. 8.16.260. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Parking Facilities. 8.16.270. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Permit Posting. 8.16.280. Inspection of Outdoor Mass Gathering and Extended Outdoor Mass Gathering Premises. 8.16.290. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Restricted Hours of Operation. 8.16.300. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Enforcement. 8.16.310. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Intoxicating Liquor Prohibition. 8.16.320. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Narcotic and Dangerous Drugs-- Pr-ohlbitionDrugs Prohibition. 8.16.330. Compliance Required for Outdoor Mass Gathering and Extended Outdoor Mass Gathering Gathering. 8.16.340. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Violation. 8.16.350. F ;renal-pF 8.16.010. Definitions. For the purposes of DCC 8.16, unless otherwise apparent from the context, certain words and phrases used in DCC 8.16 are defined as set forth in this section. "Assembly of Persons" means any gathering of any Person, including but not limited to (210/2007) spectators, attendees, organizers, performers, and participants on any given day. "Board" means the Board of County Commissioners. "County Administrator" means the Deschutes County Administrator or his/her designee(s). "County Engineer" means the Deschutes County Engineer or his/her designee(s). "Department" means the Community Development Department. "Director" means the Deschutes County Community Development Director, or his or her duly authorized deputies and representatives. "Event" means any Assembly of Persons, including a Parade, for any duration that is held primarily on or is using Public Property or Public Right of Way and: 1. for which the actual cumulative number is or reasonably anticipated to be 500 or fewer but more than 50; 2. for which the actual cumulative number is or reasonably anticipated to be less than 50 where pre-registration is required or a fee to participate is charged; or ' 3. whenever any property is used in such a way that traffic safety or serious inconvenience to the public in connection with the use of a public right of way owned by or under the jurisdiction of the Deschutes County occurs or, in the opinion of the County Road Dept., is likely to occur. "Extended Outdoor Mass Gathering" means and includes an Assembly of Persons, including but not limited to Spectators, which is held primarily in open spaces and/or one or more temporary structures, but not in any permanent structure, for which the actual cumulative number is or is reasonably anticipated to be 3000 or more persons or more than 500 persons for a period that continues or can reasonably anticipated to be for more than 240 hours, including set-up, placement, storage and removal or similar action Chapter 8.16 2 Page 2 of 15 - EXHIBIT A to Ordinance 2007-029 of any equipment, materials, structures, vehicles, supplies and so forth within any continuous three- month period. "Hearings Body" means the following: 1. for Events, the County Administrator; 2. for Outdoor Mass Gatherings, the Board; 3. for Extended Outdoor Mass Gatherings, the County Planning Commission; 4. for appeals of a decision of the County Administrator, the Board; and 5. for appeals of a decision of the County Planning Commission, the Board. "Organizer" includes any person who conducts, stages or sponsors an Event, Outdoor Mass Gathering or Extended Mass Gathering, and the owner, lessee or possessor of the real property upon which the Event, Outdoor Mass Gathering or Extended Mass Gathering is to take place. "Outdoor Mass Gathering" means and includes an assembly of persons, including but not limited to spectators, whose actual cumulative number is or is reasonably anticipated to be less than 3000 persons but more than 500 persons for a period that continues or can reasonably be expected to continue for more than 4 but less than 240 hours, including set-up, placement, storage and removal or similar action of any equipment, materials, structures, vehicles, supplies and so forth, within any continuous three-month period and which is held primarily in open spaces and/or one or more temporary structures, but not in any permanent structure. "Parade" means a procession of persons using the public right of way and consisting of 15 or more persons or five or more vehicles but does not include funeral processions or bicycle rides of 15 or fewer riders within a mile of each other over the same roadway so long as the actual number of participants and spectators is or is reasonably anticipated to be less than an Outdoor Mass Gathering or an Extended Outdoor Mass Gathering. (210/2007) "Permanent structure" includes a stadium, an arena, an auditorium, a coliseum, a fairground, or other similar established places for assemblies. "Person" and "Persons" mean any individual, firm, partnership, corporation, joint venture, association, social club, fraternal organization, fraternity, sorority, non-profit organization, estate, trust, receiver, trustee, syndicate or other group, organization or combination acting as a unit. "Public Property" means property owned by or under the jurisdiction of Deschutes County or private property and premises open to the public as defined in ORS 801.400 and includes right of way owned by or under the jurisdiction of the Deschutes County. "Sheriff' means the Deschutes County Sheriff or his/her designee(s). "Spectator" means any person located within, along side or near the Event Outdoor Mass Gathering or Extended Outdoor Mass Gathering, Parade, whether or not that person pays a fee to participate in the Outdoor Mass Gathering or Extended Outdoor Mass Gathering, Parade. "Sponsor" means any person that allows, promotes or causes an Event, Outdoor Mass Gathering or Extended Outdoor Mass Gathering. "Temporary structure" includes tents, trailers, chemical toilet facilities and other non-permanent structures customarily erected or sited for temporary use. "Traffic Control" means signs, warning markers and other regulatory devices meeting the standards of the Manual of Uniform Traffic Control Devices. "Vehicle" means any device including bicycles, in, upon or by which any person or property is or may be transported or drawn upon a public highway and including vehicles that are propelled or powered by any means. Chapter 8.16 3 Page 3 of 15 - EXHIBIT A to Ordinance 2007-029 (Ord. 2007-029 §1, 2007; Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.020. Event Exclusions A. The requirements in this chapter shall not apply to any funeral processions regularly scheduled religious service, any organized and supervised school district activity, any program of the County or any city or athletic contests organized by a park and recreation district. B. The County Administrator is authorized to waive some or all of the permit requirements when no significant public health, safety or welfare issues are involved and when the County Administer determines that no County law enforcement or other County services are necessary. C. The County Administrator may waive any permit requirement, including the fee, for an Event upon a showing by the Organizer of good cause to reduce or waive the requirement. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.030. Event Permit Required. A. No Organizer shall hold, conduct, advertise or otherwise promote an Event unless the Organizer obtains a permit to hold such an Event. B. All Events are exempt from the requirements of Deschutes County Code Titles 17 through 23, except where noted. C. One permit shall be required for each Event. D. A permit issued under this section does not entitle the Organizer to construct any permanent physical alterations to or on the real property which is the site of the Event. E. The Organizer of a proposed Event shall file an application with the County Administrator at least 90 days prior to the Event. F. The application shall include the following: 1. Name and address of the Organizer; (210/2007) 2. A map of the desired route of the Event, 13. Such other appropriate information as the including assembling and disbanding County Administrator may require in points; order to insure compliance with the 3. The date or dates of the proposed Event. provisions of this chapter, as well as rules 4. The proposed starting and ending time(s) of the Oregon Department of Human of the Event; Services or other applicable law. 5. The estimated number of persons, 14. A $35.00 processing fee established by vehicles and animals that will be the Board. attending, participating in or viewing the a. The processing fee may be allocated Event; to purchasing and maintaining traffic 6. Nature of the proposed Event; control devices that may be used by 7. The name and phone number of the sponsors. contact person who shall be easily b. In addition to the processing fee, an identified at the Event; Organizer may be charged a fee to 8. A narrative description of traffic control reimburse the County for the cost of and the name and qualifications of the services resulting from the Event. person or firm providing the traffic c. The additional costs may include, but control; are not limited to expenses for law 9. If entry forms are being used, a copy of enforcement, public works and solid the proposed participant entry form for waste services and other materials the Event, which must include language and services. releasing Deschutes County, its officers, d. If the application is submitted fewer agents, employees or volunteers from than 90 days prior to the event and liability for any or all injuries; the County Administrator accepts the 10. An indemnity agreement signed by the application, the processing fee shall Sponsor on a form provided by the be double. County G. Any application for an Event lacking any 11. A copy of an insurance policy and requirement of DCC 8.16.030(F) shall unless certificate naming Deschutes County, its , waived by the County Administrator, be officers, agents, employees and deemed incomplete and the permit shall be volunteers as an additional insured by denied except that if additional information endorsement in a minimum amount of , requested pursuant to DCC 8.16.030(F)(14) $1,000,000; is not supplied within two weeks of the a. The insurance policy for an Event County Administrator's request, the may not be cancelable and shall application shall be deemed incomplete and provide coverage against liability for the permit shall be denied. death, injury, or disability of any (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, human or for damage to property 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, arising out of the Event. 1986; Ord. CG3 (9/16/70) § 5, 1970) b. The insurance policy for an Event must be an "occurrence" policy, or 8.16.040. Event General Approval Criteria its equivalent, that provides for A. If the County Administrator, upon receipt of payment of claims made during the the application, determines that the Event 180-day period after the scheduled can be conducted without endangering termination of the Event. public safety and without seriously 12. A narrative description of crowd security inconveniencing the general public, the and control and the name of the qualified County Administrator shall approve the person or firm providing such control. route and, upon satisfactory compliance with required conditions, issue the Event permit. Chapter 8.16 4 (-210/2007) Page 4 of 15 - EXHIBIT A to Ordinance 2007-029 B. If the County Administrator, in consultation with the County Engineer, Sheriff and Risk Manager, determines that the Event cannot be conducted without endangering public safety or seriously inconveniencing the general public, or if the applicant fails or refuses to satisfy conditions imposed upon the permit the County Administrator may: 1. Propose an alternate route; 2. Propose an alternate date; or 3. Refuse to issue a permit. 4. impeselmpose conditions upon the issuance of the Event permit. E. The County Administrator shall endeavor to notify the applicant of his decision on an Event permit application within 15 days of receipt of the application. F. If the County Administrator proposes alternatives or refuses to issue an Event permit, or proposes unacceptable conditions for an Event permit, the applicant shall have the right to appeal the decision to the Board. G. The County Administrator is authorized to temporarily close and/or restrict use of public property by the general public, in connection with the approval of an Event permit. H. The County Administrator shall furnish a copy of the Event permit to the Sheriff and to any other jurisdiction in which the Event takes place. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.050. Event Appeals A. An Organizer may appeal the decision of the County Administrator on the denial of or the conditions of an Event permit by filing a written appeal with the Board within five days after the County Administrator has proposed alternatives, refused to issue a permit or required conditions upon issuance of the permit. 1. The Board shall schedule a hearing date following the filing of the written appeal, and shall notify the applicant of the date and time to appear, either in person or by representative. Chapter 8.16 5 Page 5 of 15 - EXHIBIT A to Ordinance 2007-029 2. Upon the conclusion of the hearing the Board shall: a. Leave the record open for no more than 10 days to obtain additional information; b. Approve the permit subject to conditions for a particular route and date; or c. Refuse to issue a permit. B. All Event permit decisions of the Board under DCC 8.16 shall be reviewable by the Circuit Court of the State for the County by writ of review under the provisions of ORS 34.010 to 34.100.(Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.060. Event Public Safety and Crowd Control. A. If required by the County Administrator pursuant to DCC 8.16.030(F), the Event Organizer must submit plans for public safety and crowd control during the Event for approval demonstrating the following: 1. Adequate traffic control and crowd protection policing must have been contracted for or otherwise provided by the Organizer. a. There shall be provided one traffic control person for each 250 persons expected or reasonably expected to be in attendance at any time during the Event. b. Further, there shall be provided one crowd control person for each 100 persons, expected or reasonably expected to be in attendance at any time during the Event. 2. All traffic and crowd control personnel must meet the following minimum standards: a. Be at least 18 years of age; b. Be in good physical health; c. Have the background, training or experience acceptable to the County to conduct traffic and or crowd- control duties. (210/2007) d If crowd-control personnel, wear an identifying uniform. e. If traffic control personnel, comply with the current edition of the Manual of Uniform Traffic Control Devices. B. The Organizer shall be responsible for obtaining and placement of warning signs and markers. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.070. Inspection of Event Premises. A. No Event permit shall be granted under DCC 8.16 unless the Organizer shall, in writing upon the application for such permit consent to allow law enforcement, public health and fire control officers to come upon the premises for which the permit has been granted for the purpose of inspection and enforcement of the terms and conditions of the permit and DCC 8.16, and any other applicable laws or ordinances. B. If any Event inspections described in DCC 8.16 reveal deficiencies in compliance with State or local law, the inspectors may return as often as needed until the deficiencies are cured. C. All Event facilities shall be in place a sufficient time, but not less than two hours, before the Event and shall be subject to inspection by the County, provided, however, that such inspection shall not relieve the Organizer of responsibility for proper placement of all facilities. (Ord. 2006-020 §3, 2006; Ord. 2005-003 § 1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.080. Event Enforcement. A. If any Event Organizer violates any provisions of this chapter, the Board, County Administrator, County Engineer, or Sheriff may immediately suspend, revoke or terminate any permit for an Event and may seek any legal remedy available. B. If, at any time during the Event held under a valid permit, the number of persons or Chapter 8.16 6 Page 6 of 15 - EXHIBIT A to Ordinance 2007-029 vehicles attending the Event exceeds by 10 percent or more the number of persons or vehicles estimated in the permit application, the Sheriff, or any of his deputies, has the authority to require the Event Organizer to limit further admissions until a sufficient number of individuals or vehicles have left the site to bring the actual attendance down to the number estimated by the Event Organizer. C. The County Sheriff has the authority to order the crowd to disperse and leave the Event site if the Event Organizer refuses or is unable to adhere to the terms and conditions of the permit. D. If persons remain on the site after the scheduled end of the permitted Event fail to remove all debris or residue within 72 hours after termination of or fails to remove all temporary structures within 72 hours after termination of the Event, the County code enforcement officers may issue citations to the Event Organizer, the landowner, all persons remaining at the Event site, and to all persons who have left debris behind. E. In addition to any other remedies provided, if the Event site is not restored to its previous condition, or better, the County may arrange for clean up of the site, and then file an action for damages against the Event Organizer and the landowner or successor landowner. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.090. Acts Prohibited. A. No person shall unreasonably interfere with an Event or Event participant. B. No person shall operate a vehicle between the vehicles or persons comprising an Event if that vehicle is not part of an Event. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.100. Event Violation. Violation of any provision of DCC 8.16.010 through DCC 8.16.090 is a Class B violation. (210/2007) (Ord. 2006-020 §3, 2006; Ord. 2005-003 § 1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.110 Funeral Processions A. A permit shall not be required to conduct a funeral procession. B. The procession shall proceed to the place of internment by the most direct route which is both legal and practicable. C. The procession shall be accompanied by adequate escort vehicles for traffic-control purposes. D. All motor vehicles in the procession shall be operated with their lights turned on E. No person shall unreasonably interfere with a funeral procession. F. No person shall operate a vehicle that is not part of the procession between the vehicles of a funeral procession. G. Violation of any provision of DCC 8.16.110 is a Class B violation. 8.16.150. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Exclusions A. The requirements in this chapter for Outdoor Mass Gatherings and Extended Outdoor Mass Gatherings shall not apply to any regularly scheduled religious service, regularly organized and supervised school district activity or program that takes place on school property, any activities at the Deschutes County Fairgrounds, or to any activity of a municipal corporation or government agency. B. The Board may waive the permit requirements for certain limited Outdoor Mass Gatherings and Extended Outdoor Mass Gatherings upon a showing by the Organizer of good cause, when no significant public health, safety or welfare issues are involved and when the Board determines that no County law enforcement or other County services are necessary. C. The Board may waive part or all of the permit fee for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering upon a showing by the Organizer of good cause to Chapter 8.16 7 Page 7 of 15 - EXHIBIT A to Ordinance 2007-029 reduce or waive the fee. (Ord. 2007-029 §1, 2007; Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.160. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Permit Required. A. No Organizer shall hold, conduct, advertise or otherwise promote an Outdoor Mass Gathering or Extended Outdoor Mass Gathering or allow an Outdoor Mass Gathering or Extended Outdoor Mass Gathering to be held on real property the Organizer owns, leases or possesses outside the limits of any city unless the Organizer obtains a permit to hold such an Outdoor Mass Gathering or Extended Mass Gathering. B. No permit for an Outdoor Mass Gathering or Extended Mass Gathering shall be issued unless the landowner of the property that is the site of the Outdoor Mass Gathering or Extended Outdoor Mass Gathering also signs the application. C. All Outdoor Mass Gatherings as defined in this Chapter are exempt from the requirements of Deschutes County Code Titles 17 through 23, except where noted. D. One permit shall be required for each Outdoor Mass Gathering or Extended Mass Gathering. E. A permit issued under this section does not entitle the Outdoor Mass Gathering or Extended Mass Gathering Organizer to construct any permanent physical alterations to or on the real property which is the site of the Outdoor Mass Gathering or Extended Mass Gathering. F. The Organizer of a proposed Outdoor Mass Gathering or Extended Outdoor Mass Gathering shall file an application with the Department more than 90 days prior to the Outdoor Mass Gathering or Extended Mass Gathering. G. The application shall include the following: 1. Name and address of the Organizer. 2. Legal description of the location of the proposed Outdoor Mass Gathering or Extended Mass Gathering. (210/2007) 3. A map of the Outdoor Mass Gathering or volunteers from liability for any or all Extended Outdoor Mass Gathering injuries. desired route, including assembling and 16. A signed indemnity agreement on a form disbanding points. provided by the County. 4. The date or dates of the proposed 17. Such other appropriate information as the Outdoor Mass Gathering or Extended Director or Board may require in order to Mass Gathering. insure compliance with the provisions of 5. The proposed starting and ending time(s) this chapter, as well as rules of the of the Outdoor Mass Gathering or Oregon Department of Human Services. Extended Outdoor Mass Gathering. H. Any application for an Outdoor Mass 6. The estimated number of persons, Gathering or Extended Mass Gathering vehicles and animals that will be lacking any requirement of DCC 8.16.160(G) attending, participating in or viewing the shall, unless waived by the Board, be deemed Outdoor Mass Gathering or Extended incomplete and the permit shall be denied Mass Gathering. except that, if additional information 7. Nature of the proposed Outdoor Mass requested pursuant to DCC Gathering or Extended Mass Gathering. 8.16.030(I4G)(17) is not supplied within two 8. A sketch, and other detailed information weeks of the Board's request, the application showing the type, number and location of shall be deemed incomplete and the permit all toilets, washing facilities, water shall be denied. supply, food preparation, food service I. The application for an Outdoor Mass facilities and solid waste collection Gathering and Extended Outdoor Mass locations. Gathering shall be accompanied by the 9. The name and phone number of the appropriate fee pursuant to the County fee contact person who shall be easily schedule. identified and who shall remain at the J. Incomplete applications shall be denied and Outdoor Mass Gathering or Extended the application fee, less County costs shall be Outdoor Mass Gathering site at all times. , returned to the permit applicant. 10. A sketch, and other detailed information K. The Director shall furnish a copy of the showing the type, number and location of Outdoor Mass Gathering or Extended Mass all toilets, washing facilities, water Gathering permit to the Sheriff and to any supply, food preparation, food service other jurisdiction in which the Outdoor Mass facilities and solid waste collection Gathering or Extended Mass Gathering takes locations. place. 11. Approval by the appropriate Fire District L. If the application is submitted fewer than 90 Officer or State Fire Marshall in days prior to the event and the Board accepts accordance with DCC 8.164230. the application, the processing fee shall be 12. A medical services plan demonstrating double. compliance with DCC 8.16.4.240. (Ord. 2007-029 § 1, 2007; Ord. 2006-020 §3, 13. A public safety plan in accordance with 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, DCC 8.164250. 1995; Ord. 86.071 § 2, 1986; Ord. CG3 14. A parking plan demonstrating (9/16/70) § 5, 1970) compliance with DCC 8.16.4-260. 15. A copy of the proposed participant entry 8.16.170. Outdoor Mass Gathering and form for the Outdoor Mass Gathering or Extended Outdoor Mass Extended Mass Gathering, including a Gathering Hearing Required. release agreement releasing Deschutes A. No application for an Outdoor Mass County, its officers, agents, employees or Gathering permit shall be approved without Chapter 8.16 8 (210/2007) Page 8 of 15 - EXHIBIT A to Ordinance 2007-029 review by the Board following a public hearing. B. No application for an Extended Outdoor Mass Gathering permit shall be approved without review by the Planning Commission following a public hearing in accordance with ORS 433.763 et seq. C. Public hearings shall be set at the discretion of the Director but, in no case, earlier than 10 days from the date of application. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.180. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Departmental and Agency Notice. A. For an Outdoor Mass Gathering or Extended Outdoor Mass Gathering, the Director shall send notice of the application to the following officers at least 10 calendar days prior to the hearing: County Risk Manager, County Sheriff, County Health, County Environmental Health, and the chief of the fire district in which the Outdoor Mass Gathering or Extended Mass Gathering is proposed. B. The Director shall publish notice of the hearing for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering permit at least 10 calendar days before the hearing in a newspaper of general circulation in the County. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 1, 1986; Ord. CG3 (9/16/70) § 3 (part), 1970) 8.16.190. Outdoor Mass Gathering and Extended Outdoor Mass Gathering General Approval Criteria A. An Outdoor Mass Gathering or Extended Mass Gathering permit shall be approved upon demonstration by the Organizer of compliance with or the ability to comply the provisions of this chapter, as well as all health and safety rules governing all Outdoor Mass Gatherings, Extended or otherwise, Chapter 8.16 9 Page 9 of 15 - EXHIBIT A to Ordinance 2007-029 adopted by the Oregon Department of Human Services. B. Each public official receiving notice of the application for an Outdoor Mass Gathering or Extended Mass Gathering permit who wishes to comment on the application shall submit such comment in writing to the Hearings Body no later than the date and time for the hearing. C. The comment from any public official regarding an Outdoor Mass Gathering or Extended Mass Gathering permit may include recommendations related to the official functions of the officer as to granting the permit and any recommended conditions that should be imposed. D. The Hearings Body shall consider the imposition of any suggested conditions submitted by public officials who received notice of the proposed Outdoor Mass Gathering or Extended Mass Gathering. E. The Hearings Body may consider and impose any reasonable condition on a permit for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering recommended that is submitted at or prior to the public hearing by a member of the public or public official. (Ord. 2006-020 §3, 2006; Ord. 2005-003 § 1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.200. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Appeals. A. When the County Planning Commission is the Hearings Body, any person who participated in the hearing before the Planning Commission shall be deemed a party and may appeal the decision to the Board in accordance with DCC Chapter 22.32. B. All Outdoor Mass Gathering and Extended Outdoor Mass Gathering decisions of the Board under DCC 8.16 shall be reviewable by the Circuit Court of the State for the County only by writ of review under the provisions of ORS 34.010 to 34.100. (210/2007) (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970 8.16.210. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Insurance. A. After consultation with the County Risk Manager, if the Board determines that the Outdoor Mass Gathering or Extended Mass Gathering creates a potential for injury to persons or property, the Board may require organizers to obtain a commercial general liability insurance policy in an amount commensurate with the risk, but not exceeding $1 million per occurrence. B. The insurance policy may not be cancelable and shall provide coverage against liability for death, injury, or disability of any human or for damage to property arising out of the Outdoor Mass Gathering or Extended Mass Gathering. C. The insurance policy must be an "occurrence" policy, or its equivalent, that provides for payment of claims made during the 180-day period after the scheduled termination of the Outdoor Mass Gathering or Extended Outdoor Mass Gathering. D. The Organizer shall furnish the Director with an insurance certificate and a copy of the insurance policy naming the County as an additional insured under the policy. E. The permits for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering shall be voided by the Director if the Organizer does not file proof of the non-cancelable insurance required by this section with the Director at least fourteen days before the first day of the . (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.220. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Sanitary Facilities. A. The County Environmental Health Division shall have the responsibility for approving all sanitation and related facilities required by the Hearings Body for an Outdoor Mass Chapter 8.16 10 Page 10 of 15 - EXHIBIT A to Ordinance 2007-029 Gathering or Extended Mass Gathering permit to ensure that reasonable minimum standards have been or will be met by the Organizer, in accordance with the procedures outlined in DCC 8.16 and OAR 333-039. 1 Toilets. A eentr-aetual agFeement, with shall aeeempany a" ehemieal toilets r--and-the sanity rnaintenanee--of these toilets, on a eentinual basis, if neeessai=y, based upon the Matie ^a (e) one toile` c-, a inn persons o€-eaeh se*; and-(") ene or-inal fer-eaeh-100 male--persons. Sneh u ilitie shall be eewveniently 1 + a and indieated on the sketeh plan. 2. Hand washing Faeilities. In the abseuEe of Fuming water- and fiefmal hand washing µ il:tie ek ea sanitafy wet tewels, pfevided in adequate niumbe and a entl1 ..v,, .v,,,v„cry~wato d, may bested: 32. Water. a. An adequate supply of bae e ole all safe drinking wateF shall be pFevided ~ leeatien with adequate sanitary dispensing equipment (p fountains, ete water meeting state drinking water standards for Chemicals and Bacteria shall be provided. b. Water quality results for Inorganic chemicals and bacteria shall be provided to the county prior to the event. 4. Waste Celleetien-any-Removal. A eeatfaetual agfeement with t-he--areas €ranehised eelleeter-preViding -€er--an adequate number of-eentainer-s, FOutifie eel-leetion,,-=ne',r.~ading litter-, and rvfneva4 -53. Food Service Facilities. Food service facilities shall comply with the State Beer' of T1ealt Oregon Department of (210/2007) Human Services regulations that pertain to the operation of temporary restaurants should--sueh Opemt=iefi not exceed --39 days. C. Such approval of an Outdoor Mass Gathering or Extended Mass Gathering permit by the County Environmental Health Division shall indicate the number, type, and location, when appropriate, of the various facilities and shall include a description of the specific type of food preparation and food service facilities to be provided. (Ord. 2007-029 §1, 2007; Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.230. Outdoor Mass Gathering and Extended Outdoor Mass Gathering - Fire Protection Standards. A. Unless waived by the Hearings Body pursuant to DCC 8.16.030(H), no Outdoor Mass Gathering or Extended Mass Gathering permit shall be granted under DCC 8.16 unless the Organizer has shown that the appropriate Fire Protection District Officer has approved the type, size, number and location of fire protection devices and equipment available at, in or near any location, including outdoor sites, buildings, tents, stadium or enclosure, wherein or whereupon more than 10 persons may be expected to congregate at any time during the course of an Outdoor Mass Gathering or Extended Mass Gathering for which a permit is required under DCC 8.16. B. If the site for which the permit is applied for is located outside a fire protection district, the Organizer must show approval from the office of the State Fire Marshal. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) Chapter 8.16 11 Page 11 of 15 - EXHIBIT A to Ordinance 2007-029 8.16.240. Outdoor Mass Gathering and Extended Outdoor Mass Gathering - Medical Service. A. The County Eavitenmental Health Division Department shall have responsibility for approving plans as to medical service required for the Outdoor Mass Gathering or Extended Mass Gathering. B. Each Outdoor Mass Gathering or Extended Mass Gathering shall have as a minimum one ambulance and a first aid station staffed by two adult individuals trained in first aid techniques. (Ord. 2007-029 §1, 2007; Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.250. Outdoor Mass Gathering and Extended Outdoor Mass Gathering - Public Safety. A. If required by the Hearings Body pursuant, the Organizer must submit plans for public safety at the Outdoor Mass Gathering or Extended Outdoor Mass Gathering for approval demonstrating the following: 1. Adequate traffic control and crowd protection policing must have been contracted for or otherwise provided by the Organizer. a. There shall be provided one traffic control person for each 250 persons expected or reasonably expected to be in attendance at any time during the Outdoor Mass Gathering or Extended Outdoor Mass Gathering. b. Further, there shall be provided one crowd control person for each 100 persons, expected or reasonably expected to be in attendance at any time during the Outdoor Mass Gathering or Extended Outdoor Mass Gathering. 2. The Organizer shall submit the names and necessary background information, fefms ided by the Sheriff-, for all traffic-control and crowd-control personnel to be utilized during the (210/2007) 9trtdeerthe Outdoor Mass Gathering or Extended Mass Gathering--der 3. All such personnel must meet the following minimum standards in order to be approved as suitable. by the Sher-iff a. Be at least 18 years of age; b. Be in good physical health; and e. NeveF have been eenvieted--eta €eleny ermisdemeaner invelving dc. Have training or experience acceptable to the County to conduct traffic and or crowd-control duties. B. All of the traffic control and crowd control personnel must wear an appropriate identifying uniform and all traffic control uniforms must be accordance with the current edition of the Manual of Uniform Traffic Control Devices. C. The required number of crowd-control personnel must be on duty during the entire Outdoor Mass Gathering or Extended Outdoor Mass Gathering unless a relief schedule has been planned and approved. D. A relief schedule will be approved by-the Sheriff only when sufficient crowd-control strength on duty has been maintained to meet the minimum strength standards set forth in this chapter. DE.It shall be the duty of the crowd control personnel to report any violations of the law to the Sheriff, his deputies or representatives. and to take--w ever--assn-as ean We abl eeted of them t enfer-ee +t, law. (Ord. 2007-029 §1, 2007; Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.260. Outdoor Mass Gathering and Extended Outdoor Mass Gathering - Parking Facilities. A. If required by the Hearings Body, prior to or on the date of application for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering, the Organizer shall provide a scale drawing showing adequate parking facilities Chapter 8.16 12 Page 12 of 15 - EXHIBIT A to Ordinance 2007-029 have been made available within or adjacent to the location for which the permit is requested. B. Such parking facilities shall provide parking space for one vehicle for every four persons expected or reasonably to be expected to attend such. C. Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any vehicle at any time to or from the parking area of the Outdoor Mass Gathering or Extended Mass Gathering. D. Should buses be used to transport the public to the Outdoor Mass Gathering or Extended Mass Gathering, it shall be shown that public parking or parking is available at any site from which buses are scheduled to pick up persons to transport them to the . (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.270. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Permit Posting. A. The Organizer of an Outdoor Mass Gathering or Extended Outdoor Mass Gathering shall have a copy of the permit available for inspection upon request. B. No permit for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering shall be transferable or assignable without the consent of the County Administrator. C. Any permit for an Outdoor Mass Gathering or Extended Mass Gathering shall be kept posted in a conspicuous place upon the premises of such assembly. D. No permit for an Outdoor Mass Gathering or Extended Mass Gathering shall be transferable or assignable without the consent of the Board. E. Except as authorized elsewhere in this chapter, no rebate or refund of money paid for a permit shall be made. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) (210/2007) 8.16.280. Inspection of Outdoor Mass Gathering and Extended Outdoor Mass Gathering Premises. A. No Outdoor Mass Gathering or Extended Outdoor Mass Gathering permit shall be granted unless the Organizer shall, in writing upon the application, for such permit consent to allow law enforcement, public health and fire control officers to come upon the premises for which the permit has been granted for the purpose of inspection and enforcement of the terms and conditions of the permit and DCC 8.16, and any other applicable laws or ordinances. B. If any inspections reveal deficiencies in compliance with State or local law, the inspectors may return as often as needed until the deficiencies are cured. If the deficiencies are not cured or cannot be cured, the Board, County Administrator, County Engineer or the Sheriff may suspend or terminate the Outdoor Mass Gathering or Extended Outdoor Mass Gathering. C. All the Outdoor Mass Gathering or Extended Mass Gathering facilities shall be in place a sufficient time, but not less than two hours, before the Outdoor Mass Gathering or Extended Outdoor Mass Gathering for which an application is submitted and approved, and shall be subject to inspection by the County, provided, however, that such inspection shall not relieve the Organizer of responsibility for proper placement of all facilities. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.290. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Restricted Hours of Operation. A. No Outdoor Mass Gathering or Extended Mass Gathering shall be conducted, including set-up, placement, storage, staging, removal or similar action of any equipment, materials, structures, vehicles, supplies and so forth, in the unincorporated areas of the County within 1,000 feet of any residence between the hours Chapter 8.16 13 Page 13 of 15 - EXHIBIT A to Ordinance 2007-029 of 12:01 a.m. and 9:00 a.m and in all other areas between the hours of 2:00 a.m. and 9:00 a.m. B. If written consents for the Outdoor Mass Gathering or Extended Mass Gathering from neighboring property owners and residents are submitted with the application, the Hearings Body may modify these hours in the permit. C. The use of amplification for the Outdoor Mass Gathering or Extended Mass Gathering shall be regulated so that it will not interfere with the normal use of any school, church, residence or other permanent place of human habitation unless prior written consent is obtained from all affected persons. A sound level in excess of 70 decibels prior to 10:00 p.m. and in excess of 50 decibels after 10:00 p.m. (as measured upon the A scale of a standard sound level meter on affected property) shall constitute interference. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.300. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Enforcement. A. The Organizer shall provide a contact person who shall be easily identified and who shall remain at the Outdoor Mass Gathering or Extended Outdoor Mass Gathering site at all times. B. If any Organizer of an Outdoor Mass Gathering or Extended Outdoor Mass Gathering violates any provisions of this chapter, the Board, County Administrator, County Engineer, or Sheriff may immediately suspend, revoke or terminate any permit for an Outdoor Mass Gathering or Extended Outdoor Mass Gathering and may seek any legal remedy available. C. The Outdoor Mass Gathering or Extended Mass Gathering Organizer shall keep a reasonable count of persons and vehicles entering and leaving the Outdoor Mass Gathering or Extended Outdoor Mass Gathering. (210/2007) D. E. F G. If at any time during the Outdoor Mass Gathering or Extended Outdoor Mass Gathering held under a valid permit, the number of persons or vehicles attending the Outdoor Mass Gathering or Extended Outdoor Mass Gathering exceeds by 10 percent or more the number of persons or vehicles estimated in the permit application, the Sheriff, or any of his deputies, has the authority to require the Organizer to limit further admissions until a sufficient number of individuals or vehicles have left the site to bring the actual attendance down to the number estimated by the Organizer. For any Outdoor Mass Gathering or Extended Outdoor Mass Gathering held under a valid permit, the County Sheriff has the authority to order the crowd to disperse and leave the Outdoor Mass Gathering or Extended Outdoor Mass Gathering site if the Organizer cannot maintain order and compliance with all applicable State and local laws or refuses to maintain order and compliance with State and local laws or refuses or is unable to adhere to the terms and conditions of the permit. In addition to State law provisions in ORS Chapter 433, including ORS 433.990(7), the County Counsel, or District Attorney for Deschutes County may maintain an action in any court of general jurisdiction to restrain, or enjoin any violation of ORS 433.745. Cases filed in Deschutes County under this section or under ORS 433.770 shall be given preference on the docket to all other civil cases except those given equal preference by statute. If persons remain on the site after the scheduled end of the permitted Outdoor Mass Gathering or Extended Mass Gathering, fail to remove all debris or residue within 72 hours after termination of or fails to remove all temporary structures within three weeks after the termination of the Outdoor Mass Gathering or Extended Outdoor Mass Gathering, the County code enforcement officers may issue citations to the Organizer, the landowner, all persons remaining at the site, and to all persons who have left debris behind. H. The Outdoor Mass Gathering or Extended Mass Gathering Organizer shall be wholly responsible for payment of any fines imposed under this Chapter or ORS 433. 1. In addition to any other remedies provided, if the Outdoor Mass Gathering or Extended Outdoor Mass Gathering site is not restored to its previous condition, or better, the County may arrange for clean up of the site, and then file an action for damages against the Organizer and the landowner or successor landowner. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) 8.16.310. Outdoor Mass Gathering and Extended Outdoor Mass Gathering Intoxicating Liquor Prohibition. A. No Organizer, landowner nor any person having charge or control thereof at any time when an Outdoor Mass Gathering or Extended Outdoor Mass Gathering is being conducted shall permit any person to bring into such Outdoor Mass Gathering or Extended Outdoor Mass Gathering or upon the premises thereof, any intoxicating liquor, nor permit intoxicating liquor to be consumed on the premises, and no person during such time shall take or carry onto such premises or drink thereon intoxicating liquor. B. In accordance with ORS 670.220 (5) (a), this provision shall not apply to the sale and consumption of intoxicating liquor from a facility located on the premises of an Outdoor Mass Gathering or Extended Outdoor Mass Gathering when licensed by the State. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) Chapter 8.16 14 (210/2007) Page 14 of 15 - EXHIBIT A to Ordinance 2007-029 8.16.320. Narcotic and Dangerous Drugs Prohibited at Outdoor Mass Gatherings or Extended Mass Gatherings. No firm, person, society, association or corporation conducting an Outdoor Mass Gathering or Extended Mass Gathering, nor any person having charge or control thereof at any time when an Outdoor Mass Gathering or Extended Mass Gathering is being conducted shall permit any person to bring into such Outdoor Mass Gathering or Extended Mass Gathering, or upon the premises thereof, any narcotic or dangerous drug, nor permit narcotic or dangerous drugs to be used on the premises. (Ord. 2006-020 §3, 2006) 8.16.330. Compliance Required for Outdoor Mass Gathering and Extended Outdoor Mass Gathering. Compliance with the terms and conditions of DCC 8.16 shall constitute minimum health, sanitation and safety provisions; and failure to comply with the terms and conditions of DCC 8.16 or state laws shall constitute a public nuisance and shall be subject to all criminal, civil, and equitable remedies as such. (Ord. 2006-020 §3, 2006) 8.16.340. Outdoor Mass Gathering or Extended Mass Gathering Violation. For Outdoor Mass Gatherings or Extended Mass Gatherings, violation of this Chapter is at minimum a Class A violation and is punishable upon conviction by a fine of not more than $10,000. (Ord. 2006-020 §3, 2006; Ord. 2005-003 §1, 2005; Ord. 95-032 § 1, 1995; Ord. 86.071 § 2, 1986; Ord. CG3 (9/16/70) § 5, 1970) Chapter 8.16 15 (210/2007) Page 15 of 15 - EXHIBIT A to Ordinance 2007-029