2008-14-Minutes for Meeting December 03,2007 Recorded 1/7/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 7408'14
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 01/07/2008 03:50:04 PM
IIIIIII IIIIIIIIIIIIIIIIII III
2US-14
Do not remove this page from original document.
Deschutes County Clerk
G ertificate Page
..r L [
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page
{ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 3, 2007
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Inbody, Assistant to the Administrator; and, for a
portion of the meeting, Susan Ross and Teresa Rozic, Property and Facilities;
Anna Johnson, Communications; Tom Anderson, Catherine Morrow and Barbara
Rich, Community Development; and ten other citizens. No representatives of the
media were present. Chair Daly opened the meeting at 1:35 p.m.
1. Discussion of Draft Plan - DSL South Redmond Tract.
Dave Kanner asked if the County wanted to submit any comments in regard to
the concept plans. One option is to not do anything; one letter from Ed Fitch
asks for expansion of the golf course; and one letter was received from a former
Redmond Planning Commissioner who likes concepts C and D. Concept C
makes 320 acres available to the County and the balance would be slated for
campus industrial; and Concept D is 142 acres available to the County, with a
town center and mixed use on the balance.
Commissioner Daly said that some comments should be submitted, as it is the
only way for the County to have a say. He feels Concept C is the best of the
options. Commissioner Baney said that Concept C is the most appropriate of
the options. Commissioner Luke stated that 19th Street needs to stay to the west
side of the property to fit in the long-range transportation plan.
Mr. Kanner said that Dan Despotopulos feels the RV Park could be expanded in
the future. The National Guard also has regulations in regard to access to major
roads. Also, the County wants a non-residential buffer between the Fairgrounds
and any other potential intended uses. Mixed industrial and recreation-related
uses would be ideal.
Minutes of Administrative Work Session Monday, December 3, 2007
Page 1 of 6 Pages
2. Discussion of the Selection of South County Advisory Committee Members.
David Inbody referred to an oversized map, and gave clarification about
separating the areas and applicants into block groups (related to the U.S.
Census). There are nine blocks, and he has identified whether someone was
selected by a group in the block and/or if an individual has expertise in a certain
area. (A copy of the handout is attached.) Some groups were more cohesive
than others.
He feels if a subdivision has come together and chosen someone, they should be
strongly considered, as should people who have a specific skill set. There are
also people who live in the distant rural areas who might provide a different
perspective.
Commissioner Luke explained that the committee would decide how to spend
the money allocated for this purpose. They can decide whether to recommend
sewer systems or different types of septic systems. The funds have to go
towards improving water quality in the south part of the County.
A question was asked what if the water quality doesn't need to be improved.
Commissioner Daly said that it has to be used for that purpose, either now or in
the future. One citizen said that he had his well tested and it is good quality.
Another person stated that some people don't want to do anything.
Commissioner Baney said that the committee would be looking at a lot of
options and what components need to be addressed. Much depends on the
upcoming meeting with DLCD and DEQ. Commissioner Luke added that some
funding might be set aside to look at sewer systems or to require new systems to
fit certain criteria. Funding might be used to first target the older systems and
then address other issues as appropriate.
One citizen asked if the funding is now available. Tom Anderson replied that
about $500,000 is in a dedicated fund right now; it is grant money to be used for
financial assistance. The Pahlisch Homes part is substantial, but the biggest
piece is the land located north of the Pahlisch Homes area. It may be possible
to pledge or bond some of the land as well. Mr. Anderson stated that
conservatively there is an estimate of $35 million to come over time. Funding
will come in over the next ten or twenty years.
Minutes of Administrative Work Session Monday, December 3, 2007
Page 2 of 6 Pages
Mr. Anderson said that a number of facilitators are being considered to handle
the substance of the meetings. Mr. Inbody asked if the Board could recommend
which people to appoint. Commissioner Luke wants some time to go through
the list and then discuss the possibilities at a work session, probably on
December 17.
Tom Anderson indicated that some discussion needs to occur regarding a-mails
on development in the Sunriver area, i.e. Caldera Springs, and possible
rezone/expansion of Sunriver and whether they should have to contribute to the
funds. He said by Code the requirement is only within the New Neighborhood,
to help pay for retrofits or other solutions. The County owned the New
Neighborhood and could impose the SDC, but cannot do the same in other
areas. Sunriver has an existing sewer treatment plant and any nitrates generated
would go north from Sunriver and not affect the study area.
Regarding requests for documents, most of it is available on the website and if
the County has to copy it for someone, there would be a charge. Copies of
much of the information are also available at CDD offices for people who don't
have website access.
In regard to the USGS study, USGS is producing a summary that could end up
being ten or twelve pages long, written from a layperson's point of view. It
should be available soon, and will be posted on the CDD website as soon as it is
received.
A meeting between DLCD staff and DEQ staff addressed, among other things,
how Goal 11 fits into the situation. The County has asked for information on
that meeting. Once this information has been received and the County's
meeting with DLCD and DEQ has taken place, it will be easier to let the
advisory committee know what is expected of them. They would probably
begin to meet in February. If additional public meetings are needed after the
DLCD and DEQ meeting, Mr. Anderson will need to know how to handle
notice requirements.
Commissioner Baney said that she doesn't want the committee to just address
financial assistance aspect. Commissioner Luke stated that was how it was
advertised. Commissioner Daly said that it all comes down to money but that
doesn't mean other options can't be investigated.
Mr. Anderson explained that Neighbor Impact can help individuals with their
situation; they have the system and staffing to assist groups of people or
individuals with special problems.
Minutes of Administrative Work Session Monday, December 3, 2007
Page 3 of 6 Pages
3. Discussion of Board Chair and Other Appointments for 2008.
Anna Johnson stated that some local publications are waiting for this
information.
BANEY: Move Commissioner Luke as Chair for 2008.
DALY: Second.
VOTE: LUKE: Yes.
BANEY: Yes.
DALY: Chair votes yes.
LUKE: Move Commissioner Baney be Vice Chair for 2008.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Yes.
DALY: Chair votes yes.
Commissioner Baney added that she is getting married in January and she will
likely use her new last name, Melton.
4. Economic Development Funding Requests.
• Soroptimist International of Bend- Head Start Pajamas Project-
Commissioner Luke granted $1,200 and Commissioner Baney granted $400.
• New Generations - Head Start Center Renovation - Commissioner Luke
granted $1,000 and Commissioner Baney granted $2,000.
5. Update of Commissioners' Meetings and Schedules.
Commissioner Baney said she will be gone on business in Washington D.C. and
Salem next Monday through Wednesday.
Commissioner Daly stated he toured the maximum-security area of the new
Madras prison last Friday, and it is impressive.
Commissioner Baney will be out of the office January 11 through 21. When
she returns her last name will be Melton.
Minutes of Administrative Work Session
Page 4 of 6 Pages
Monday, December 3, 2007
6. Other Items.
Commissioner Luke said that some thought needs to be given about where solid
waste will go after Knott Landfill is closed. A committee could be formed to
discuss this issue. Mr. Kanner stated that DEQ recommends a ten-year closure
plan. Commissioner Luke says closure will take place in probably 2025, which
isn't that far out.
Mr. Kanner noted that some new technologies are arising that may have a big
impact on this issue. Commissioner Luke said that it is important to identify
some sites early on in the process. Mr. Kanner replied that there are properties
owned by BLM that may be subject to a trade.
Commissioner Daly explained that the Redmond Humane Society is having
financial difficulties due to their inability to sell some property that was donated
to them. The vacant portion of the property is worth about $3 million.
Originally, they were going to sell it but decided to hold it instead; then the real
estate market declined. The occupied area generates income and was going to
be used for funding. The attorney, Karnopp Peterson, apparently took out
$100,000 in fees, leaving about $20,000 for the Humane Society. Mr. Karnopp
has since refunded $75,000, and the City of Redmond gave them $28,000 in
advance fees. The City also will pay for an independent audit of the Humane
Society. They should be able to operate adequately at this time.
The Bend-La Pine School District has expressed an interest in putting the Solid
Waste Department's old mobile home structure at Marshall School for use by
the school and the Heart of Oregon Corps. Property and Facilities staff will
provide an update.
The Commissioners discussed ODOT's proposal to close Wimp Way. A public
hearing will be required before this can happen.
Being no further discussion, the meeting adjourned at 3:10 p. m., at which
time the Board adjourned into executive session under ORS 192.660(2) (h),
pending or threatened litigation.
Minutes of Administrative Work Session Monday, December 3, 2007
Page 5 of 6 Pages
DATED this 3rd Day of December 2007 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Dennis R. Luke, Vice Chair
Tammy Baney, Commissioner
Minutes of Administrative Work Session Monday, December 3, 2007
Page 6 of 6 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, DECEMBER 3, 2007
1. Discussion of Draft Plan - DSL South Redmond Tract
2. Discussion of the Selection of South County Advisory Committee Members
3. Discussion of Board Chair and Other Appointments for 2008
4. Economic Development Funding Requests
• Soroptimist International of Bend - Head Start Pajamas Project
• New Generations - Head Start Center Renovation
5. Update of Commissioners' Meetings and Schedules
6. Other Items
7. Executive Session under ORS 192.660(2)(h), Pending or Threatened Litigation
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Deadline for comments on Draft Plan for South Redmond Tract extended until Dec.7, 2007 Page 2 of 2
NOTICE.
Public Comment Period Extended
South Redmond Tract
The Oregon Department of State Lands has extended the deadline to receive public comment on the Draft
South Redmond Tract Land Use and Management Plan until 5:00 p.m., Dec. 7, 2007.
The public may submit comments by email, in writing or by phone:
southredmond@dsl.state_or.us
Department of State Lands
775 Summer St. NE, Suite 100
Salem, OR 97301-1279
Attn: South Redmond Tract Draft Plan Comments
John Lilly, Asset Manager, 503-986-5281
11/19/2007
RECEIVED
NOV 0 7 2007
November 4, 2007
DEPARTMENT OF STATE LANDS
Oregon Dept of State Lands
Attn: South Redmond Tract Land Use and Management Plan
I am writing to express my opinion regarding future use of the subject tract. As a South
Redmond resident, I feel that the city has expanded enough in the direction of Bend, our
neighbor to the south. Coupled with Bend's Juniper Ridge expansion to the north, we will
soon be one city unless something is done.
To this end, I believe that the subject tract should be preserved "as is" for the benefit of
wildlife. The only exception I can suggest would be an expansion of 191' street to the
south to help alleviate traffic on Highway 97 near the Yew Avenue / Airport Way
intersection.
Thank you for your consideration of my opinion.
Craig Knight
3460 SW 35t` Place" - - -
Redmond, OR 97756
Phone 541-504-5457
From: 5415481895 Page: 213 Date: 11/13/200710:54:45 AM
BRYANT
EMERSON
& FITCH, LLP
Attorneys at Law
November 13, 2007
Sent via fax ton (503) 378.4844
Oregon Department of State Lands
775 Summer Street NE
Suite 100
Salem, OR 97301-1279
Re: South Redmond Tract Land Use Management Plan
Ladies/Gentlemen:
Ronald L. Bryant s
Craig R Emerson
Edward P. Fitch
Steven D. Bryant
Michael R. McLane
Michael W. Flinn
Lisa D.T. K1emp
Alison M. Trimble
* Also a&no d in Wakft x
I am a resident of Deschutes County, Oregon and have lived in the Redmond area for the past 30 years.
i am familiar with the property that was acquired by the Department of State Lands as I have worked
on this property with the Bureau of Land Management for land use planning for this area back in the
19M. At that, time I was City Attorney for the City of Redmond. I have also worked on the land
adjacent to this as Mayor for the City of Redmond between 1999 and 2001. I appreciate the eftbrt that
has been put into the plan by the Department in conjunction with Cogan Owens Cogan, LLC as well as
SERA Architects, Century West Engineering, Johnson-Gardner, LLC and Angelo Planning Group.
As I indicated at tie hearing, it' can be well anticipated that circumstances during the planting period
for this property could change significantly so there should be very definitive language that, although
these are desirable land use plans, they are subject to revision based upon developing circumstances as
well as changes in the political, economic and environmental climate of Central Oregon.
As was discussed at' the hearing on November 6, 2007, there is a need to address the long-term goals of
both Deschutes County and the City of Redmond for enhanced recreational opportunities in this axes.
The relocation of the water park, the expansion of the Deschutes County Fairground and expansion of
the Juniper Golf Cojuac all make sense and can actually enhance the value for the remainder of the
property and.assist the Department in utiliAng additional monies for common school fund. Ofparticulat
interest to me is the expansion of the Juniper Golf Course. As the City Attorney, I helped ialtiatg the
proesers~ t0 relocate the Juniper Golf Course 8em its former location north of the Redmond ,Airport to
its current locatidd. I am a strong. advocate 1~ r making golf affordable particularly, tei our senors and
juniors who are on liinited income. The purpose of the Juniper Golf Course was,, in part, to meet that
objective; Junlper,eotf Course now provides a recreational amenity that is available to all'citizens and
has been heavily used by seniors and juniors over the years.
The current JunipO Golf Course is very popular and has seem heavy traffic since its opening in 2005.
With our growing' population here in Central Oregon, I anticipate the, use of Juniper Golf Courac to
increase steadily over the next 10 years. It would be very reasonable to assume that there will be a need
far expansion of this recreational opportunitywithin the next 10 to 15 years. Based upon my experience
888AW.1vergteen Ave. P2O. Box 457'
(541) 548.2151 lax (541) 548.1695
Redmond, Olt 97758.0109
E-mail bet@redmond-lawyers.cosri
.F
From: 5415481895 Page: 3/3 Date: 11/13/2007 10:54:45 AM
BRYANT
EMERSON Oregon Department of $tate'Lands
FTTCH, LLP Page 2
Attoraays at Law November 13, 2007
it takes about 10 years to get e><om an initial concept to the opening of a golf course.
I$trongly recommend that the State Land Board consider expansion of the Juniper Golf Course as a high
priority in its management plan. While at fW blush the Board may think this will not adequately
enhance the school fund, I believe there are opportunities out there wherein a win-win situation ibr both
public reoreation • and a school fund can be obtained. For example, expansion of 18 holes with
development space; in between some of those holes for a hotel, overnight cottages, and commercial or
industrial space, would actually enhance the value of those lands within the perimeter of the golf course
and result in strong revenues for the common sohool &nd as well as providing an expanded recreational
opportunity for the citizens of, and visitors to, Central Oregon. This could be achieved through a
collaborative effort by the City of Redmond, Department of State Lands and a private developer to create
that opportunity over the course of the next 10 years. ' Quite ftankly it would be much quicker to get the
golf course situated within the Redmond U0B, perhaps with a hotel, than it would be tf only
residential/commercial development were pursued, Once the property is within those boundaries, the
availability of land for commercial industrial opportunities might be easier in the near term rather'tlian
the long term. The reason for that is that a large part of that land would be dedicated far open space (the
golf course) and *ould not detract from inventories for commercial or industrial properties.
Further, the need' for Pronghorn to extend 19e Street to Pronghorn will probably arise within the nep
10 years. Couple with the expansion of the golf course and the location of v hotel-and'per some.
other commercial uses could trigger a good time for inclusion in the, urban growth bounddries for this
portion ofthe property and thus may realiw to the common'school hind monies at a quicker pace than
if the land was just subject to normal expansion for commercial and/or residential development.
Regarding residead'al development, I do agree that there are limitations because of the proximity of this
property to the Redmond Airport. While I do believe that there will be opportunities for residential
development at the south end of this property, I think that portion of the property toward the north and
adjacent to Xuniper Golf Course would be less desirable for residential development given the issues
concerning the airport safety zone. Expansion of the golf course together with overnight
accommodations both in the form of hotel and cottages may make more sense, in the long run and could
stilt geneiate healthy revenues for the common school fund.
I thank you for this' opportun* to'commetu.
Very truly yours,.
Edward P. Fitoh
EPF/mcm
cc! Juniper Cf if Course Board
Rodmond'City Council.
otwrsi orsaloLaws-01,.%*p3m)
4049 SW Summit Avenue
Redmond, Oregon
97756
November 15, 2007
Oregon Department of State Lands
Attn: Ms. Louise Solliday, Director
775 Summer Street, NE
Salem, Oregon
97301-1279
Dear Ms. Solliday,
RECEIVED
NOV 16 2007
DEPARTMENT OF STATE LANDS
The purpose of this letter is two fold: 1. To congratulate the Oregon
Department of State Lands personnel who have conducted this study and
who were at the presentation meeting in Redmond, Oregon, on November 6,
2007; 2. To offer specific comments about the presentation.
I have also attached a letter that I have written to the Oregon Department of
Military regarding a proposed use on future County of Deschutes lands.
This letter is strictly information for you guys.
1. STAFF PRESENTATION - I am extremely poor with names, but I think
that your department had at least three folks there at this meeting. Plus there
was an architect from one of your contracted firms. First of all,
EVERYONE was extremely PROFESSIONAL. Their presence at the
meeting communicated knowledge, professionalism, ability to listen, ability
to lead a meeting properly, and ability to look at the big picture and gain an
understanding from a smattering of Redmond citizens who attended.
The contract architect/planner described the four plans without taking up the
entire evening and encouraged feedback.
From what I observed during the meeting EVERYONE who asked a
question had that question answered. I am going to say that everyone who
asked a question did not have to ask a bunch of follow up questions, because
the initial answer met everyone's needs. Please pass on to your staff a
sincere thank you from me and I think I speak for many other citizens, that
this meeting was informative for the future of Redmond. I think that when
this process started some time ago, Redmond was in the midst of a building
boom. For the interim period of time, this building boom is now mostly a
building whimper. You know, I think it will come back but not anytime
soon and probably not at the same intensity unless every house in California
burns to the ground.
2. SPECIFIC COMMENTS - I have several comments, not in any
particular order, and although I was a member at one time of the Redmond
Planning Commission, my degree of knowledge about what those guys are
doing now is severely diminished. However, after having said that, I did
work at Irvine Ranch Water District in California for almost 20 years and
chronicled the growth of a town from 25,000 to 125,000. So I felt like I
could have helped The City of Redmond with some insight about rapid
growth, but that was not to be. I also bring almost 40 years of sewer plant
experience to the table.
Sewer - I am not sure if you guys know, but the City of Redmond sewer
plant is located in the dry canyon at the extreme North End of Redmond,
about a mile west of the intersection of HWY 97 and O'Neil junction. There
is a reasonable quantity of land for the City to expand their plant on there but
the linear distance of this new property to the south from the existing plant,
to me, is too far of a distance for a gravity flow system. So the City would
be looking at adding a significant sized sewage lift station here in the south
with sewage being pumped under the existing alignment of [WY` 97 west
towards a road called Helmholtz near where the proposed new high school
could be sited. THE MAJOR PROBLEM WITH THIS CONCEPT is that
the City of Redmond recently expanded their UGB and even more recently
annexed land in the extreme Northwest section of the City. The first
developers there are going to have to bring a major trunk sewer out of the
dry canyon west towards Helmholtz. This pipeline will be designed to
include the sewage flows from all businesses and homes along the
Helmholtz Ave corridor. Any sizing of this future line to date does not
include any quantity of sewage that might be generated from this 950 acres
potentially being added to the South of Redmond. Probably the cheapest
solution is to make all of the developers pay for the incremental size increase
from the sewer plant in the far North to the expected terminus of the future
sewer line, (IN 20 YEARS), when the sewer line is terminated near the
future high school site far to the South. However, I would propose that the
City build a second sewer plant in the new area being added to the City to
the South. One of the purposes of this sewer plant would be to provide
reclaimed water to all of the landscaping in this area and also provide water
for landscaping to the golf course future and existing, the fairgrounds and
the airport where landscaping water is needed. Any landscape water
features could also have reclaimed water in them. Excess reclaimed water
could be spread on adjoining BLM land to replenish the local water supply.
ODOT - The Oregon Department of Transportation, in an example of their
infinite wisdom, wants to build ENVY' 97 as a road that local traffic won't be
able to use with much regularity. They do this by limiting the number of
connections from the local street network to their fancy roads. Their whole
purpose with HWY 97 is that it has to be this SUPERHIGHWAY type of
road with limited access. AND ITS PRIMARY IMPORTANCE IS TO
BYPASS AS MANY COMMUNITIES AS THEY CAN. I think this is
ironic. When you go to their web page, one of their primary objectives with
the transportation system is to increase the economic health of Oregon.
However that objective is totally forgotten with their plans to bypass every
Central Oregon City so that their sacred truck drivers don't have to slow
down a single MPH of speed when passing through a Central Oregon city.
ODOT is presenting everyone with a tremendous set of problems here in this
area. When I was on the planning commission, ODOT presented a set of
recommendations that extended the soon to be completed northern HWY 97
bypass at the end of the present bypass, (Veterans Avenue), southward from
Veterans, parallel to a certain extent with the railroad tracks, kinds an
eastward loop towards the airport where a large intersection would be
constructed, then parallel somewhat with the railroad tracks again between
the fairgrounds and the railroad and magically connecting at Quarry Avenue.
Again, the primary purpose of this extension is to have high speed traffic
bypass of the City of Redmond. The bypass we were told is 20 years away,
(2025/2027). Since that time, the City of Redmond has decided that they
need to extend 19th Street down to Quarry Avenue. In my sewer plant days
we had a saying; "You can't put 10 gallons of sludge in a 5 gallon bucket.
If you try, you will have a mess that you have to walk through." The point
of this story is that in this older plan, the HWY 97 bypass had to go between
the existing Deschutes Fairgrounds and the existing HWY 97 alignment.
Add into this mix a new major city street, 19th Street, the railroad tracks, a
golf course, a water park, and a possible National Guard armory all trying to
co-mingle in this bottleneck.
In your plans, you show moving the HWY 97 bypass east to the east side of
the Fairgrounds then having it slice through the bottom comer of the new
South Redmond chunk of land. Although some of your plans show an
intersection within the 950 acres, from what I heard, ODOT will allow no
exits. The bypass within this chunk of land then is just a waste of the new
chunk of land. I do not understand why ODOT is building a road that they
don't want anyone to drive on. HWY 97 through South Redmond should be
managed in a similar manner to how HWY 26 is managed near Portland.
When one leaves Redmond, and continues North on the 97 to Madras, they
can connect with the 26 and go past Mount Hood and through the eastern
suburbs of Portland. Every time I drive this road, I have noticed that there is
commerce on both sides of the road and I have also noticed that the sky has
not fallen on me just because there is a lot of traffic on the road. I see trucks
whizzing by me on this road and exiting to get to Interstate 84 and the sky
does not seem to be falling for those guys either. So the reasons that ODOT
is planning a ring road around Redmond are not making sense to me. Just
manage the traffic situation for three miles until the bypass around the
downtown area of Redmond is reached.
The conclusion of my statements on ODOT would be this:
a. Drop the southern bypass road, both the older version and this projected
version that you have drawn in on the plans.
b. Get the railroad tracks moved to the east of the airport and the
fairgrounds
c. Extend 19`h Street to the South as proposed by the City
d. Widen the existing HWY 97 to three lanes each direction and make it
into a road that allows turns into businesses.
e. Build an overpass at Elkhorn as soon as possible to get traffic out of
South Redmond onto the 97 as smoothly as possible.
Your staff presented four different proposals. In my own words I classified
them as follows:
Concept A - more homes, less industrial
Concept B - more jobs, less homes, some parks
Concept C - large industrial lots
Concept D - campus industrial
I guess if I had to choose, I would pick either C or D. However, I think that
both of these concepts can be modified by expanding the golf course and
other recreational facilities such as the water park.
I think that noise needs to be a consideration. I live about a mile and a half
from the runway that faces somewhat west and during certain weather
conditions when the planes take off, they sound like they are right in the
bedroom. One has to remember for the most part these are small sized
commuter planes. As the area grows and 737's become a more frequent
plane to the area, having homes there in the southern area seems like not a
good plan.
The City of Redmond Planning Department has come up with regional town
center type of development to reduce commuting and possibly one of these
is a logical extension even if the area is primarily residential and campus
industrial.
Again I enjoyed the opportunity to participate in the process and your
department did a very good job of presenting the information and
performing the advanced planning.
Sincerely,
o Walter
4049 SW Summit Avenue
Redmond, Oregon
97756
November 13, 2007
Oregon Military Department,
Command Group
Attn: Major General Raymond F. Rees
P. O. Box 14350
Salem, Oregon
97309-5047
Dear Major General Rees,
PURPOSE
The purpose of this letter is to submit an opposing comment on a proposal to
relocate the National Guard armory from its present location near the
intersection of HWY 126 and HWY 97 in Redmond to a location south of
the Deschutes County Fairgrounds off of 19* Street in Redmond.
BACKGROUND
On Thursday, November 6, 2007, I attended a meeting called the "South
Redmond Tract - Draft Land Use and Management Plan". At this meeting I
observed an aerial photograph showing a proposed relocation and dedication
of 40 acres of land to the National Guard directly south of the adjacent
Deschutes County Fairgrounds and fronting directly onto a planned
extension of 19'' Avenue. At this meeting I met a very knowledgeable
young woman, Ms. Joanne Manson. She did an expert job representing the
Oregon Military Department.
ANALYSIS
In my 15 years of Total Quality Management training and implementation,
these organizations focused on quality have always had to prepare a mission
statement, a vision statement, and a values statement. I assume that the
National Guard also has these types of statements defining what the Guard is
and what it is primarily responsible for. Without having gone through your
entire website I assume that the Guard would have these types of mission
statements in the following order of importance:
1. - Recruit and Train soldiers to the finest practices and procedures of the
United States Army
2. - Serve the Nation and the State of Oregon in responding to war
conditions
3. - Serve the Nation and the State of Oregon in responding to emergencies
and disasters
4. - Support the local communities in the nearby vicinity of the Armory or
facility by providing an indoor space that can be rented
FROM THESE ASSUMED MISSION STATEMENTS, I write this letter in
opposition to the location of the future armory on 19th Street at the South end
of the existing Deschutes County Fairgrounds.
In my short tour of duty with the 53e Engineer Battalion (Construction), in
Thailand 1967 thru 1969, I learned a lot about military logistics. I have also
been an avid reader of military history and again understand the primary
importance of military logistics. IT IS FROM THE THEORY OF
MILITARY LOGISTICS that I write this letter opposing the planned
relocation of the armory from its present location to the future location off of
10 Avenue.
I am going to assume a hierarchal listing of requirements for LOCATION of
an armory and then write what I think are reasons why this future location
does not meet these requirements.
LOCATION REQUIREMENTS
REASONS AGAINST THIS
LOCATION
Armory should be close to major
road network.
19th St is too far from the 126 and
will require major W or police
presence to move convoys into and
out of a future armory.
Armory should be close to the
major unloading site for cargo
and personnel during a disaster
Armory should be close to major
training center, (Camp Biak)
Armory should be close to the
equipment lager at Camp Biak.
Leadership of National Guard
should keep expenses of the
Guard and Guard soldiers to a
minimum
Location at 19'h St. armory does not
meet needs of unloading personnel
or cargo during some disaster
Location at 19'h St. does not meet the
needs of being close to Camp Biak.
Location at 19th St. moves the
armory location further from Camp
Biak.
Relocating the armory from the
Highland Ave location to 19'h St.
location will increase the distance
Guard soldiers have to drive from
Armory to Camp Biak and also
increase the distance that equipment
has to travel from Camp Biak to the
new armory.
DISRUPTION OF PLANNED EXPANSION OF DESCHUTES COUNTY
FAIRGROUNDS FACILITY BECAUSE OF PROPOSED ARMORY
As a member of the Redmond Kiwanis Club, I have volunteered at the
annual Deschutes County/FFAAH Livestock Auction for the past two years.
Many existing club members have been volunteering at this auction for the
past 30 years and the club has supported the auction for 50 years as of this
year, 2007. In discussing the fairground evolution with Elton Gregory, a
distinguished citizen of Deschutes County who was the Redmond School
Superintendent for many years and also served on the Deschutes County Fair
Board when the fairgrounds was moved from one location in Redmond to its
current location in South Redmond, I have found out that the Deschutes
County Fairgrounds was projected to expand to the south. From where I
understand the new proposed location of the National Guard Armory to be,
the armory location will effectively prevent further expansion of the
fairgrounds to the south, especially the buildings that potentially require
immediate expansion, several of the livestock buildings.
One of the buildings that should be expanded soon is the swine building.
Other buildings that require expansion are the sheep, goat and llama
building. These buildings are both directly adjacent the new armory. If
these buildings are expanded, the parking area directly adjacent the buildings
also need to be expanded and moved south. The grassed area where so
many volunteers come and park their RV's for the fair also needs to be
expanded and moved south. The ring road that circles the fairgrounds also
needs to be moved south. General Rees, I am not sure if you have ever been
associated with the herding and movement of pigs. From what I have
observed, most of the pigs never "get the memo" that instructs them as to
what behavior is expected of them during the fair. And then there is that
large segment of the pig population that gets the memo, but they just don't
care. If you have a feel for what is required to make get the pigs all in a row,
then you would understand the need to further expand the swine building
with the associated parking for swine unloading, plus parking for volunteers
and relocation of the ring road. The new armory is directly in the path of
this future expansion.
In addition to the expansion of Deschutes County Fairgrounds building and
associated facilities, the Deschutes County Fairgrounds has begun an
entrepreneur venture by constructing an RV park. This park is directly
adjacent the proposed armory and will be effectively prevented from
expansion once the armory is in place. As you probably know it is quite
unusual for a governmental agency to make an entrepreneur venture. But
this governmental agency is heading in the right direction and might be one
of the few fairs throughout the State of Oregon that actually almost breaks
even during its annual fair. There has been a quite a decrease in the number
of RV spaces available for visitors to the region. With the proposed location
of the new armory, this situation will remain acutely scarce.
I imagine that the staff either at Deschutes County or in the Oregon Military
Department feel that an armory located near the fairgrounds can be
complimentary to the fairgrounds functions. I imagine that there have been
some discussions about shared parking and possibly allowing some
fairground activities to take place in the new armory. What I would say
about this concept is that the fairgrounds buildings are built with one
purpose in mind, to serve the public as a meeting place. In my one attempt
to utilize the existing armory for a Kiwanis function, we found the existing
building needed a considerable amount of temporary architectural features
such as screening and indoor plants to make the space useable for the
Kiwanis function. To the degree that those architectural features worked,
what we found is that the building was totally dysfunctional from the
standpoint of bringing in a sound system and trying to communicate with a
large audience using this sound system. The sound reverberated off of the
walls and hardly any person could understand what was being said inside the
room over the sound system. It is obvious that the armory is built to provide
certain functions, but public communication is not one of them. The new
armory building would be in direct competition with the more well designed
and people friendly facilities at the fairgrounds.
SUMMARY
I believe that the location of a future armory on 19th Street in Redmond,
directly adjacent the Deschutes County Fairgrounds, is the wrong building in
the wrong place at the wrong time. My opinion is based on the following:
1. The primary mission statements are unfilled by moving the armory to 19th
St. in Redmond.
2. The location summary show all negative reasons to locate the armory at
19th St. in Redmond.
3. The proposed location of the armory on 19th St in Redmond will halt the
logical southward expansion of the fairgrounds buildings and also prevent
the expansion of the RV park.
4. The proposed location of the armory on 19th St. in Redmond will not
produce a building that is complementary with fairgrounds buildings and
there will not be much of an opportunity to share buildings between the two
organizations.
A PROPOSED NEW LOCATION
General Rees, I think that a much more logical location for the new armory
would be in Redmond on the North side of the airport near the U. S. Forestry
facilities. At this site, there is an extensive area to park planes, a large
warehouse facility, a multiple truck loading/unloading dock, and other
facilities that would make a completely better logistical facility to
complement the armory. I would be glad to further correspond with you or
Ms. Joanne Manson to look this area over. As a former member of the City
of Redmond Planning Commission, I am sure that the City of Redmond
would be as informed and as willing a partner to see a logical relocation of
the Redmond Armory. With an armory near the airport and HWY 126 as it
heads to Prineville, the armory would be much closer to Camp Biak, plus it
would still be in a location that it might be able to serve as a rentable facility
for community events.
Sincerely,
John Walter
Cc: Governor Ted Kulongski
U. S. Senator Ron Wyden
U. S. Senator Gordon Smith
U. S. Representative Greg Walden
Deschutes County Commissioner Tamey Baney
Deschutes County Commissioner Mike Daly
Deschutes County Commissioner Dennis Luke
City of Redmond Mayor Alan Unger
BOCC Work Session
Deschutes County Community Development Department
117 NW Lafayette Ave., Bend, OR 97701
PH: (541) 388-6575, FAX: (541) 385-1764
Web: www.deschutes.org/cdd/qpp/
1. Responses to public comments
a. Other developments in south county and the Pollution Reduction Credit program
b. Other comments
2. Timing/Schedule
a. Interagency meeting between DLCD and DEQ - November 16
b. Staff level meeting to be planned between DLCD, DEQ and Deschutes County
c. Board work session in advance of inter-agency work session on January 30, 2008
d. Board work session with DLCD and DEQ - January 30, 2008
e. Start work with financial assistance advisory committee -February 2008 at earliest
3. Logistical questions
a. Time needed for re-notice for future public hearings/meetings re: proposed rule
4. Other
a. Neighborlmpact
Work Session 12-03-2007
9903 - 004
Applicant # Neighborhood Recommendations Skills/Background Availability Comments
35 City of La Pine 33 vacant lots, sewer; residence in 9904-002
19
City of La Pine
Vacant lots; sewer; residence in 9903-001
9904-001
Applicant# Neighborhood Recommendations Skills/Background Availability Comments
"All available information (scientific studies,
demographic data, testimony from previous
hearings, CDD staff notes, economic studies and
engineering data) must be studied and considered
53
Pine River Estates
Professional land surveyor
Toe & Wed 3-7
before making a recommendation to the BOCC"
"I try to think `out of the box' and like to use
54
Lazy River
Real estate broker
Anytime
creative ideas"
Mon, Tue, Wed & Fri
`I am concerned about overpopulation in Deschutes
26
Oregon Water Wonderland
anytime; Thu 1-5
County"
Served as La Pine
Community Action Team's
Economic Development
"My greatest concern is that the people of La
chair; volunteer and grant
Pine... are now being asked to pay for 'retrofitting
30
Vandervert Acres South
water
Anytime
their waste and drinking water facilities"
25
Lazy River
Any day 8-10
Vacant, high groundwater lots; minimal responses
Mon 8-12; Toe 1-3;
28
Oregon Water Wonderland
Wed 8-10; Thu 10-12
No responses
9904-002
Applicant# Neighborhood Recommendations Skills/Background Availability Comments
"All information should be truthful, up-to-date and
Letter signed by 22 residents, 9
pertinent regarding criteria and possible alternative
37
Pine Crest
individual letters
Anytime
solutions as well as possible financial solutions"
Prof. of oceanography at
OSU; director Waterway
Environmental Services for
Port of Portland; chaired
professor of science
Consulting firm performed Biological Risk
education at Portland
Any day 1-5; 8-12 with
Assessments for US Nary, On Board of Directors
52
DRRH
State;
prior notice
for Sunriver Nature Center
Lives in Rogue River, "need to assimilate more
information concerning the size of the problem, in
Worked on advisory
committees; retired
finnncial impact and numbers ofPenple impacted,
community college
Thu, Fn & Sat anytime;
as well as forecasts for the future of various
32
DRRH
instructor
Mon 8-3; Wed 1-7
options"
"First and foremost, we need information regarding
he availability of funds and proof that funds are, in
48
Terra de Oro Estates
letter signed by 2 residents
Any day 8-5
fact, AVAILABLE"
Information needed "soil engineers, septic system
21
DRRH
Anytime
engineers, area development info"
Member of Planning
39
Lazy River South
Commission
Mon-Wed 3-7
Minimal responses
"We all need to 'seek to understand' each other and
be able to accurately define the situation before
Weekdays 10-7 and 8-
decisions are made and rules and statements are
35
Lazy River South
10 Mon, Toe & Thu
issued;" owns vacant lots in 9903-004
9904-003
Applicant # Neighborhood Recommendations Skills/Background Availability Comments
Applicant indicated represents
Mon-Thu 10-12, Fri-
"Clean up all `out of compliance' systems then
8
Anderson Acres
neighborhood
Sat 1-3
retest all wells"
"There are alternative solutions to the problems
9
Evergreen Park
Mon, Wed & Fri 3-5
that the county needs to consider"; spouse of # 10
Sat anytime;
"There are alternative solutions to the problems
10
Evergreen Park
Weekdays 5-7
that the county needs to consider"; spouse of k9
50
CW Reeve Resort
E
very day 3-7
Minimal responses
43 L
os Pines
Mon-Fri 10-3
Minimal responses
44 L
os Pinos
Not provided
No responses
2 Alpine Meadows Multiple property owner listed under 9903-003
9904-004
Applicant # Neiahborhood Recommendations Skills/Background Availabilitv
Comments
Need to understand: where finding coming from,
what portion can be utilized, specific targets for
Business management
funding, households affected and their makeup,
and financial ; time
Tue, Wed, Fri 8-10 & 3
other options available, work out details that would
61
Tall Pines
management
5
follow
Certified safety
professional; "served as a
Committee will need "to be provided empirical data
member and officer on
and the most current science based modeling of the
numerous and various
reliable information on current
issues
organizations,
committeess and
technologies that offer feasible solutions... look at
18
Ammon Estates
executive committees"
Anytime except Tue
other communities"
"Various sources of finding need to be identified
Would a public/private foundation be an effective
Appointed to Forestview
Mon, Wed, Fri, Sat
and efficient way to administer any assistance
13
Forest View
Road District
anytime; Toe & Thu 1-7
ro am9"
Unable to attend in
Biologist, teaches
person, but via
Lives in San Bernardino, CA, Wants to represent absentee
I
Tall Pines
freshwater ecology
conference call
property owners
Information needed: "Scientific data supporting or
Anytime, prefers Tue-
refuting the concern, cost estimates to implement
38
Jacobsen's North
Thu 8-10 or 3-5
solutions and funding and/or financing
"We wish to be allowed other scientific studies to
take place regarding issues for South Deschutes
7
Tall Pines
Mon-Thu 10-12
County that have been proposed"
"Many people in [the] area are low income and will
need to have financial aid... We would like to
explore various ways to help pay for these upgrade
22
Tali Pines
Everyday day 1-3
systems"
Need "independent engineering feasibility study
59
Tall Pines
Every day 8-5
covering more than one type [of] disposal system"
4
Tall Pines
Anytime
Minimal responses
49
Parkway Acres
Every day 5-7
No responses
6
Tall Pines
Tue-Thu 5-7
No responses
9905-005
Anolieant # Neiahborhood Recommendations Skills/Rackornund Availability
Comments
Needs: "a solid study, properly `peer reviewed' and
that is also acceptable to an objective third party
review and discussion... examine alternative solutions
Upper Deschutes River Natural
Mon, Wed, Fri 10-12 &
to individual septic systems, including cluster
12
DRRH
Resources Coalition
3-5
systems."
Sources to assist direction taking/decision making
"the orginal long-range watershed studies, a list of
suitable land for treatment facilities, identification
of wetlands within the development area, EISs from
previously approved resort and golf course
Commissioner, Special
developments, federal grant procedures for sewage
5
DRRH
Road District
Mon-Fn 8-10 & 3-5
treatment plants"
"cost of low nitrate systems for many of these
people in South Deschutes County may be above
Excavation contractor "a
what they can afford. Also low nitrate septic
lot of knowledge about
systems are not approved anywhere in Oregon
17
DRRH
sewer and septic systems"
Tue-Thu 5-7
except for South Deschutes County"
Information needed: "How serious is the water
problem and how confident/reliable [are] the
45
DRRH
Realtor
Anytime; prefers 1-3
reports"
Background in "large
complex projects
involving technical,
Recommendation to BOCC: "First, what the
engineering, financial
coimnittee did or did not reach a consensus on and
I I
DRRH
and manufacturing"
Anytime; prefers 8-10
why. Second, the financial impact"
"I could help represent other widows and low
56
DRRH
Toe 8 Sat 10-12
income people"
Need: "Facts, accurate statistics on like problems
faced by other counties and knowledgeable
29
River Meadows
Every day 8-3
advisors"
"We will need existing information on the different
"I have been on
Tue-Thu anytime, Fri 8-
systems the county has tried and all the info on up
62
DRRH
committees before"
12
to dates stems that will work in the area"
24
DRRH
Not provided
Minimal responses
9903 - 001 (North)
AnnH-t tl ue nhhn.hnn.i -a.-..- c....._.
Mon & Sat- all day,
"It is very important that what we ask of the citizens of
Upper Deschutes River Natural
Wed 1-7, Tue, Thu 7
south county is something that is really going to work
58
River Forest Acres
Resource Coalition
Fn 3-7
to solve any and all future i oblenis"
Negotiation skills, public
"It is (line to have a collaborative effort with the
63
Wild River
Wild River HOA
health
Every day 8-12
people and the county government on this issue"
Engineering and
Anytime except Sat 8-
Need to identify true costs of new systems,
55
Wild River
Wild River HOA (#2)
mathematics
10 or 3-7
landscaping, availability of financial assistance.
"The finished budget will set much of the policv
42
DRRH, Unit 6
DRRH, Unit #6 HOA
Budget development
Anytime
and strategy for the entire retrofit program"
Financial analyst;
Sat anytime, Mon-Fri 3
"any solution needs to be economically feasible and
51
River Forest Acres
budgeting
7
fair to both the coup and all if its taxpayers -
geochemistry for Pacific
Vacant lot, lives in Pasco, WA, interested in advising on
40
"along the river'
Northwest National Lab
Satan time
technical issues
"31 years in public drinking
20
Fall River Eastates
water field"
Mon, Thu, Fri & Sat 1-3
Vacant lot; lives in Portland;
Multiple property owner; `7 want to continue to
19
Fall River Estates
NPA developer
Mon-Fri anytime
bring the community and the county together"
9903 - 001 (South)
Annlirantk
Ponderosa Pines HOA, 12 letters
46
Ponderosa Pines
from PP residents
Not provided
Minimal responses
"I think that verifiable facts which can be supported
by multiple sources including qualified third parties
will lend a high degree of credibility [to] the
Ponderosa Pines HOA; 4 letters
eventual decision that will emerge from the
47
Ponderosa Pines
from PP residents
Mon & Tue 5-7
process"
`9 wish to learn more about the problem and assist
Served on county advisory
in finding a solution that preserves the quality of
committees; general
Anytime except Wed
life in south county and is acceptable to both the
64
Northeast of Ponderosa Pines
science
10-3
county and the homeowners"
Search and rescue
volunteer, retired business
Sat anytime; M, W & F
"input from technical people as well as the general
41
Ponderosa Pines
owner
10-5; T & Th 8-3
public is important for any recotmnendations"
"There needs to be a full accounting of all funds
that have been intended for this project and that
accounting should be performed by an objective
65
Ponderosa Pines
Anytime
art"
31
Ponderosa Pines
Every day 10-5
Minimal responses
3
"Southwest"
Anytime
No responses
14
"Southwest"
Every day 10-5
No responses
9903 - 002
AnnltrantR taninhhn.hnn.r o---..--_a-.:_-_
ewberry states letter
from residents; other Newberry
27
Newberry Estates
Estates applicants
Anytime
Minimal responses
Interested in examining "how the issue would effect
(life in S.D.C.) people - based on technical,
57
"Southeast"
Anytime
environmental, economical, effect on lifestyle"
16
Newberry Estates
withdrew in support of #27
33
Newberry Estates
withdrew in support of #27
34
Newberry Estates
withdrew in support of #27
60
Newberry Estates
withdrew in support of #27
9903 - 003
Sat anytime;
Licensed domestic water
Weekdays 5-7 & Mon
"extensive knowledge of the well systems in South
2
Alpine Meadows
well driller
8-10, Wed 3-5
Deschutes County"
50 vacant lots; Critical considerations in making a
recommendation - cost and timing for property
Mon anytime; Wed 7
owners, funds available from county and finance
Engineer, real estate
Thor 10-7, Tue 1-3 Fri
options, DEQ recornmendations, upgrade costs,
23
La Pine Acres
developer
8-12
pros and cons for each option
Information necessary: "data concerning the water
table level history, access to any data specific to
nitrate level concentrations fi-om any past sample
data, groundwater flow data, soil data in the area of
interest, new building permit application data, land
15
Sand Lilly Estates
Mon-Fri 8-5
use data, and forest data"
"I have researched this issue extensively and feel
Weekdays anytime;
that I have a lot of positive input that would be
36
Woodland Park
prefer Mon-Thu 10-5
useful to our cotmnissioners"
Economic Development Fund
Discretionary Grant Program
Organization: Soroptimist International of Bend
Organization Description: The Soroptimist International is the oldest service
organization in Bend. This non-profit organization contributes to worldwide charities and
supports several fundraising projects to help local charities. These charities include
Saving Grace, the Women's Resource Center of Central Oregon, Head Start, Meadowlark
Manor, Habitat for Humanity and NeighborImpact's Nancy's House.
Project Name: Head Start Pajamas Project
Project Description: The Soroptimist club provides fabric to Mountain View High
School home economics classes to make pajamas that are distributed to children in the
Head Start program in Deschutes County.
Project Period: February - October 2008
Amount of Request: $1,600
Previous Grants:
• November 2006 - $1,200 (Luke $900, Clarno $300)
• December 2005 - $1,200 (Luke $1,200)
E S C
wG `-A
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Bev Clarno Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners X
Date: 11/6/06 Project Name:
Head Start Pajamas project
Project Beginning Date: 2/1/08 Project End Date: 10/1/08 1 _771 Amount of Request: $1600.00 Date Funds Needed: 2/1/08
Soroptimist International of Bend 27-0010575
Applicant/Organization: Tax ID
Address: P.O. Box 1843 City & Zip: Bend, 97709
Contact Name(s): Cathy Hearn, club President Telephone: 541-598-7767
Fax: I-____1 Alternate Phone: 971-2274365 Email:l cathvhearn(&earthIink. net
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
2007 Lottery Funds Grant Application (to Deschutes County)
Soroptimist International of Bend
P.O. Box 1843
Bend, Or 97709
Item #1: Applicant Organization
Soroptimist International of Bend is the oldest service organization in Bend, Oregon. We are
part of a worldwide organization whose mission is to help women and children. Our local club,
a 501-C3 non-profit organization, contributes to worldwide charities, through our parent
organization. Locally, we have several fundraising projects during the year to help local
charities such as Saving Grace, the Women's Resource Center of Central Oregon, Head Start of
Bend/La Pine, Meadowlark Manor, Habitat for Humanity, and NeighborImpact's Nancy's
House. For more information, see our web site (www.sibend.org).
Item #2: Proposed Project
For the past 17 years, SI of Bend has been providing basic clothing needs for the Head Start
children of Deschutes County. The Bend SI club works with the Director of Head Start to
ascertain the approximate number of children enrolled in the current year's Head Start program.
The SI club then provides the cash funds for the Mountain View High School Home Economics
teacher to purchase enough fabric for one set of flannel pajamas for each child. The fabric is
distributed to the "Home Ec" classes at the school, and the teenage students sew the pajamas,
which gives them a sense of helping the community. The pajamas are ready to be distributed to
each child, through the teachers at the various county schools, in October, the start of the colder
weather, when the children need warmer clothing.
During the course of the year, SI of Bend also purchases washcloths, underwear and socks,
mittens and knit hats to give to each child at different times of the year. Many of the club
members personally buy mittens and hats to supplement the club's donation. In all of these
endeavors, the SI members and teachers are very diligent in their purchase of goods at sale prices
and asking retailers for a good deal.
Item #3: Timeline
The timeline for expenditures generally runs from early spring with the purchase of the flannel,
then throughout the year, as bargains become available for socks, hats, mittens, etc. The project
is completed in the fall, when the pajamas, hats and mittens are delivered to the Head Start
teachers for distribution to their students.
Item #4: Impact on Community's Economic Health
The Head Start children of Deschutes County receive the full benefit of this program; this year
the number of children in the program has increased from 160 to 202. With SI of Bend
providing these clothing needs to some of the underprivileged children in the County, other
public funds are freed up for helping needy families. The program also gives the Mountain View
Home Ec students the opportunity to personally do something positive for the less fortunate by
sewing the pajamas for the Head Start kids.
Item #5: Communities or groups that will benefit
The Head Start children, of course, benefit as they are the recipients of needed basic winter
clothing, and they love the flannel pajamas. The Home Ec students benefit by gaining a sense of
helping the community.
Item #6: Anticipated Expenditures
The line item expense for Head Start is $1,600. This is up from last year's $1,200 due to the
additional 42 students in the Head Start program. The club will hold their annual fundraiser
selling and delivering Holiday wreaths; this is the event that raises funds for our Community
Service projects.
With the increasing number of holiday fundraisers taking place in this community we're
anticipating our funds may be down from last year. Approval of the grant request would ensure
the club can continue to support this Head Start program, as well as fund the other meaningful
women and children's programs identified for funding in 2007 and 2008.
We appreciate your consideration. Please call me at 598-7767 if you have any questions.
Cathy Hearn
President
SI Bend
Soroptimist International of Bend
Lottery Funds Grant
Head Start Pajama Project Final Report
November 2007
The project funded through the Lottery Funds Grant was directed to supporting the kids
attending Head Start programs throughout Deschutes County. The project started with
the purchase of flannel fabric; the flannel was delivered to Mountain View High School
where the Home Economics class made 160 sets of pajamas for the children attending
Head Start. It was a great community service project for the class and the children were
thrilled with their gift.
In addition to the pajamas, SI Bend's Community Service Committee used the funds
provided by the grant to purchase gloves and hats; they will be delivered to the kids this
month in time for the colder weather. Underwear and socks for each of the classrooms
were also provided in September giving them a change of clothing when a child has an
"accident"; and washcloths and toothpaste were purchased to be used in our ditty bags
given to the teachers in the spring to support their hygiene training.
The following is a breakdown of our spending:
Flannel for pajamas $834.99
141 Gloves $140.85
136 Hats $ 87.70
126 Washcloths $ 27.44
Socks $ 32.90
54 Underwear $ 41.12
70 toothpaste $ 35.00
Total $1200.00
The number of kids attending Head Start in the 2007/2008 school year has increased by
42. We hope you will consider us again for this grant so we can ensure continued support
for these kids and provide the Home Ec class at Mountain View with a great community
service project.
Cathy Hearn
President
SI Bend
PO Box 1843
Bend, OR 97709
541-598-7767
e Z: e
Economic Development Fund
Discretionary Grant Program
Organization: New Generations Early Childhood Development Center
Organization Description: New Generations Early Childhood Development Center is a
non-profit organization that provides quality and affordable child care for children in the
Three Rivers Area. There are currently 36 children enrolled from ages 6 weeks to 8 years
of age.
Project Name: New Generations/ Head Start Renovation
Project Description: The Center received a letter of intent from NeighborImpact to open
a Head Start Program at the facility. In order to accommodate the program, the facility
will need to be renovated. Funding assistance has also been requested from The Oregon
Community Foundation and Three Rivers Care for Kids Foundation. The landlord for the
facility is willing to provide heating/cooling and an awning to partially cover the
playground.
Project Period: January - July 2008; Ready for classes starting in September 2008
Amount of Request: $3,000
Previous Grants: Feb 2003 - $2,000 for development center ($2,000 Luke)
wg z
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date: I 07 Project Name:
Commissioner Michael M. Daly
All Three Commissioners
1\~w &JerL+10 ns
Sta r~ oUG~~t~
Project Beginning Date; 11,110 -7 Project End Date:
Amount of Request: Date Funds Needed: D
r)
Applicant/Organization: cai ne-r2l~t l oY) S Tax ID
{-eY
Address: ~__o~ City & Zip: h r1~lr Q~ C~ 7~ rl
Contact Name(s): [~.ta HtbtrL' Telephone: 37
Fax: Alternate Phone: ,5~i3-1 U !a I'a h d; yn LY-0d U C'om
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By: Date:
Declined: By: Date:
New Generations Early Childhood Development Center
1. Description of applicant organization, including its purpose, leadership structure,
and activities.
New Generations Early Childhood Development Center is located in South Deschutes
County. We serve young families in the Three Rivers Area, many who deal with
depressed economic circumstances. We strive to keep tuition and fees at a modest level
and offer a scholarship program to assist when possible. Our mission is to provide
quality and affordable child care in a safe, caring and stimulating environment that
promotes healthy social, emotional, cognitive and physical development for children in
our geographic region. We operate our non-profit with a 7 member Board of Directors
and have held our 501-C3 status since December 2002. We employ an Executive
Director and five teachers. We currently have 36 students enrolled and serve children
from the ages of 6 weeks through 8 years of age.
2. Description of proposed project or activity.
We have received a letter of intent from NeighborImpact to open a Head Start Program at
our facility. The Three Rivers Area has not had a Head Start Program for more than 5
years and as a result, 30% of the children entering kindergarten are not considered "ready
to learn" Betty Schuler estimates we will have 9 to 10 children who meet the
qualifications for Head Start, but in order to accommodate these children we will need to
renovate our leased facility. We have detailed architectural plans and budget estimates to
complete the project and have applied to The Oregon Community Foundation and Three
Rivers Care for Kids Foundation to assist with funding. Our landlord would support the
project by providing heating/cooling and an awning partially covering our play ground.
3. Provide a timeline for completing the proposed project or activity.
We have made application to OCF and Care for Kids for funding for the project which
totals $73,197. Care for Kids has committed to cover $15,000 now and $15,000 by early
2008. This is dependant upon approval by OCF for a requested amount of $42,600. We
would begin the permit process in December or January and construction in March. We
would anticipate completion in July with the classroom and ADA approved restrooms
which meet Head Start standards ready for class to start in September 2008. We will use
volunteers to help with construction whenever possible.
4. Explain how the proposed project or activity will impact the community's
economic health.
With the completion of our renovation to house Head Start, the community we will
also benefit from additional space to serve the young families in our area by
providing affordable care for children. Health and family educational services will be
available to all of the students enrolled at our center as a result of the collaberation
with Head Start.
5. Identify the specific communities or groups that will benefit.
Families in the Three Rivers Area of South Deschutes County will benefit. 3 and 4
year olds will receive needed training and education and a much underserved area of
our population will enter kindergarten ready to learn. As was featured in the
Tuesday, November 6t' 2007 Bulletin article, Head Start is struggling to keep up
with growth and many children are on a waiting list. The primary reason is lack of
facilities available to house the programs. We hope to help solve the problem by
becoming the Head Start facility in the Three Rivers Area.
6. Itemize anticipated expenditures. Description how grant funds will be used and
include the source and amounts of matching funds or in-kind contributions.
Please see attached builder estimate and project revenue and expense summary. If
Request is approved, we would use the funds to assist with the overall expense. Any
Funding received in excess of the estimates will be used to provide a much needed
Upgrade to our kitchen.
PROPOSAL
Charles Beith Construction, OR. Lic. #44868
55008 Mallard Drive, Sunriver, Oregon 97707 541-593-8349
DATE 7/25/07
TO:
FOR: New Generations Day Care Center
SPECIFICATIONS:
Amount
1.
Surrey, Plans, Blueprints
By Care For Kids
2.
Permits
Buildinq Permits Only
$2,000.00
3.
Site Prep/ Excavation/Demolition
Tree Removal
$2,750.00
4.
Foundation Footings & 22" Stemwalis
Concrete Blankets $15.00 Ea /Week If Nec
5.
Framing. Materials
$2
200.00
6.
Framing. Labor
,
$3,000 00
7.
Trusses
8.
Windows & Skylights
$1
500.00
9.
Roofing. Labor & Materials
,
-
10.
Gutter/Sheetmetal/Framin Brackets
11.
Siding: Labor & Materials
12.
Plumbing Rough In/Finish
$9,500.00
13.
Wiring Rouqh In/Finish
$9,000.00
14.
Insulation
15.
DrywalUfape
00.00
16.
Entry Slab
Concrete Blankets $15.00 Ea /Week If Nec
17.
Fireplace/Woodstove
18.
Furnace/Heating Units
19.
Interior Doors
$1 500.00
20.
Exterior Doors-Incl. Garage
21.
Cabinets/Counters
$2 700.00
22.
Interior Paintinq: Labor & Materials
$2,200 00
23.
Exterior Paintin .Labor & Materials
24.
Vinyl/Formica/Tile: Labor & Materials
$2,700.00
25.
Water/Sewer/Power
Well Septic
26.
Plumbing Fixtures
-
$1
800 00
27.
Electrical Fixtures
,
$2,200.00
28.
Appliances
29.
Interior Trim/Finish: Labor & Materials
$3,300.00
30.
Hardware/Railing/Mirrors
$600.00
31.
Carpet/Hardwood Floors
$2,700.00
32.
Decks/Garbage Enclosure
33.
Exterior Concrete/Pavers
Concrete Blankets $15.00 Ea./Week If Nec.
34.
DrivewayNardgrading/Fill
35.
Miscellaneous - Masonry
36.
Miscellaneous - Spa/Propane
-
37.
Miscellaneous -
Acoustical Ceiling
$6,000.00.
38.
39. Miscellaneous - Part-a-Potty $75.00/Month
Subtotal
15% Contractor's Fee
TOTAL
Page 1
l 1 ' i y $76-W-50
NEW GENERATIONS
DESCHUTES COUTY BOARD OF COMMISSIONERS REQUEST
NOVEMBER 2007
PROJECT REVENUE AND EXPENSE SUMMARY
SOURCE OF FUNDS USE OF FUNDS
OREGON COMMUNITY FOUNDATION $42,600 REMODEL $42,600
THREE RIVERS CARD FOR KIDS FOUN 30,000 REMODEL 30,000
THE BOWERS FAMILY (IN KIND) 12,500 REMODEL 12,500
BOARD OF DIRECTORS 597 REMODEL 597
DESCHUTES COUNTY BOARD OF COM 3,000 REMODEL 3,000
TOTALS
88,697 REMODEL 88,697
The builder's estimate does not include the cost of the heating/air conditioning unit or the
solid awning to be constructed to partially protect the playground area. There is no
estimate to upgrade the kitchen which would be our next capital expenditure.
INTE A REVENUE SERVICE
P. C. F X 2508
CINCT~,'ATI, OH 45201
Date: A IS 2 12000
NEW GENERATIONS
PO BOX 3397
SUNRIVER, OR 97707-0000
DEPARTMENT OF THE TREASURY
Employer Identification Number:
93-1328004
DLN:
17053084719036
Contact Person:
EDWINA O PERKINS ID# 31229
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Dear Applicant:
Our letter dated April 2002, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading.
Please keep this letter in your permanent records.
We have sent a copy of this letter to your representative as indicated in your
power of attorney.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
