2008-17-Minutes for Meeting March 14,2007 Recorded 1/9/2008DESCHUTES COUNTY OFFICIAL RECORDS ~J 2008~~~
NANCY BLANKENSHIP, COUNTY CLERK V VY
COMMISSIONERS' JOURNAL 01/09/2008 11;12;48 AM
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Deschutes County Clerk
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{ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org,
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 14, 2007
Present were Commissioner Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present were Dave Kanner, County Administrator; Susan Ross and David
Givans, Commissioners' Office; and, for part of the meeting, Tom Blust and
George Kolb, Road Department; Ruth Jenkin, Jail; Tom Anderson, Community
Development Department; and Larry Blanton, Sheriff's Office. Also present were
media representatives Cindy Powers of The Bulletin and of Fox TV; and about
twenty other citizens.
Chair Michael M. Daly opened the meeting at 1: 30 p.m.
1. Continued Discussion of Road Maintenance Funding Options.
Tom Blust said he sent out some information earlier; it appears that the County
will likely not be getting federal timber receipt funds, equating to a loss of
about $3 million from the Road Department fund. They have been looking at
options from a local level. Ten options were presented to the Board, after
which he met with Dave Kanner to put together a recommendation. (A copy is
attached for reference.)
Dave Kanner stated that this would be a four-prong approach: a TSP fee
(transportation system program), increase of the landfill tipping fee, increase in
the transient lodging tax, and budget cuts. They also feel the County should
implement a transportation SDC (systems development charge), using funds for
maintenance for capacity enhancement projects for new developments. The
result would be to divert expenses from maintenance. At this time,
maintenance funds from gas taxes and capacity enhancement projects are
subsidizing new developments. This should be implemented immediately, as it
takes six to twelve months to begin to get these funds.
Minutes of Administrative Work Session Wednesday, March 14, 2007
Page 1 of 7 Page
The second recommendation is increasing the landfill tipping fee from $40 to
$45 per ton. The rationale is that the cost would be passed on to the garbage
customers, equating to about ten cents per month. This spreads the burden
across the entire rate base for residential, commercial and other users. This
would also be done at the scales for the self-haulers. The increase would be
shared with the cities on the basis of miles of roads maintained, divided
proportionally. The County is responsible for about 2/3 of the maintenance
done.
The transient lodging tax could be increased from 7 cents to 9 cents, especially
since about 105 miles of roads are directly tourist related and benefit tourists
and tourist facilities; for instance, South Century Drive/Forest Road 45. The
annual cost is about $15,000 per miles to maintain, or a total of $1.6 million per
year. This 2% increase would equate to $900,000.
The last item would be budget cuts, if needed. There would still be a deficit of
$275,000. Preservation projects could be scaled back. In terms of mileage
decreased, it is not a lot, but this is already falling behind. Budget cuts would
also eliminate two positions.
Commissioner Luke said they are now doing chip sealing instead of overlays.
Because of this, the roads will deteriorate faster. He asked if this additional
wear has been considered. Tom Blust stated that one figure indicates a cost of
$3.5 million just to overlay the arterials. The problem has been over the past
two years the cost of materials and labor has spiraled up a lot faster than
revenue. They need about $3.5 million to maintain the present level, but
obviously much more is needed.
Citizen Matt Day asked what has changed over the past five years for the
Department, equipment or employees. Mr. Blust replied that staffing has been
reduced 25% from 1997-98 until now. This is still not enough to offset the
increase in costs from inflation.
Another citizen said that a lot of work might be done more efficiently by the
private sector. He stated that no bid was done for the Cline Falls Road project.
Todd Taylor's company won the overlay bid. The private sector might be able
to do this work more efficiently, but the County is competing with them. This
topic needs discussion.
Minutes of Administrative Work Session Wednesday, March 14, 2007
Page 2 of 7 Page
Citizen Todd Taylor observed that Tom Blust has done a good job. He
understands that the County tries to keep its people going on various projects
during the slow times. The private sector lays off employees, but it is better
than it used to be. Commissioner Daly added that the County needs people to
run the snowplows in the winter, and similar projects.
Mr. Taylor said that the County has some of the best assets around and more
land than anybody, and it isn't being utilized. The County should sell $100
million worth and analyze asset utilization. Then the money could be put where
it is needed.
Vic Russell said that he has no trust in the Commissioners anymore. He would
like to see some leadership people step outside of the box. Several years ago
Sheriff Stiles is started the Sheriff's Academy to help people understand what
the Sheriff and related agencies do. Each Department needs to do this. He said
he doesn't want to offend anyone, but there is no trust in County government.
He said he was embarrassed last night (at the County's hearing regarding south
County groundwater issues), as it got out of hand, but there are people who
want to do things right. The Commissioners need to slow down and build some
trust. They cannot solve thing by continually asking the public for money.
Commissioner Baney replied this is why the Commissioners are here today.
There are some tough decisions to be made, but they are not made in a vacuum.
The community has to help with this work. The important thing is to throw
things out on the table that no one really wants to discuss.
Commissioner Luke said that looking at SDC's has been tough. It has become
clear that roads need to be maintained. Some kind of long-term replacement of
the lost funding is needed. Mr. Kanner added that there needs to be a list of
projects developed.
Todd Taylor stated that it is in essence a tax. He said that assets should be
managed better; fees are a band-aid approach.
Tim Knopp of Central Oregon Builders Association stated that these are all
good ideas, but every proposal mentioned hits COBA membership in some
way. He would like to see the County committed to doing what others have
talked about, looking outside the box. For instance, oppose traditional SDC's
but work for a fix on specific locations; COBA supported the La Pine SDC for
the traffic signal.
Minutes of Administrative Work Session Wednesday, March 14, 2007
Page 3 of 7 Page
He said they recognize Commissioner Luke does not like the SDC issue. They
would like to see a commitment from the County to do what others have talked
about, looking at creative solutions. They want to shy away from a blanket
SDC; these should be specific, for certain clusters needing infrastructure, as
most development in the County happens on a small scale. Customers pay the
SDC but the capacity doesn't justify it to those people, who won't see a benefit.
The money can't be used for maintenance projects. The biggest concern seems
to be a lack of trust when localities set an SDC and use funding for things they
shouldn't. Parameters need to be set. Selling County assets would bring them
back onto the tax rolls. There needs to be a short-term fix and a long-term
solution. Roads will go away over time. Commit to do some of those things
to build the trust. Biggest concern with SDCs is that they aren't particularly
fair, but want to make sure new housing pays its way. Passed on to the
consumer, cost of housing is out of control due to land prices.
Dave Kanner said he appreciates the concerns. An SDC pays to develop a
system, and this could occur somewhere other than the same road. Lots of
areas are built up one or two at a time but eventually total hundreds. He said
there has been talk about identifying stakeholders and having some kind of
advisory group working with the County on methodology. It needs to be
something everyone can live with.
Commissioner Luke pointed out that a room tax has to be adopted by a vote of
the people, as does a gasoline tax or aggregate fee, since Deschutes County is
not a charter form of government. The same applies to an increase in the
registration fee. Mr. Kanner pointed out that this would not apply to PUC
permitted trucks, which is a drawback.
Todd Taylor said that some fees are not fair as the don't affect everyone.
Commissioner Luke pointed out that city residents use County roads as well.
Everyone has to take roads to get to the landfills.
Commissioner Daly asked about reducing each department's budget. Mr.
Kanner replied that some have dedicated revenue that has to be used for a
specific purpose. A shortfall in the general fund could be one way to deal with
it. Commissioner Luke said that when they lost revenue for Health and Mental
Health, the departments took the hit.
Minutes of Administrative Work Session Wednesday, March 14, 2007
Page 4 of 7 Page
Mr. Taylor stated that the Road Department could do more chip sealing. Mr.
Blust explained that it can hold roads together short-term but then the problem
is compounded. The legislature hasn't passed a new gas tax since 1991 and the
amount hasn't kept up with inflation. In the meantime, his department will
limit any obligations to pave new roads. Mr. Kanner pointed out that even if
the County doesn't accept new roads ever again, they are still in a deficit
position.
Commissioner Baney asked about County-owned properties. Commissioner
Luke said that there are restrictions on a lot of the properties as to how the
funding can be used. The proceeds of selling many of them would just go to the
taxing districts and wouldn't help the County. Other properties are being
analyzed as to their potential.
Mr. Kanner said the rationale behind the staff recommendation is that a tipping
fee spreads the cost to a larger based. A transient fee is borne by the users.
SDC's raise more money and there is a direct tie. These need to be analyzed
first. He suggested a consultant be retained to review these possibilities.
2. Discussion of Jail Expansion Options: Location.
In regard to a location for the jail expansion, Commissioner Daly said that
Millican was discussed some time back, but he would like to see more of a
focus on Redmond.
Sheriff Larry Blanton stated that the first thing tabled in the OMNI group study
was where to build it. The committee decided the best use of staffing,
transportation, taxpayer acceptance, and so on was to add on to the existing jail.
Tom Anderson was part of the committee, and thought it would be difficult to
get land use approval for another facility elsewhere.
Sheriff Blanton said this decision was not unanimous, but there is room for
Phase I, II and an interim phase.
Commissioner Daly asked about an additional interim jail. Sheriff Blanton
stated that the facility needs to hold pre-trial prisoners. There is not enough
money to operate two facilities.
Minutes of Administrative Work Session Wednesday, March 14, 2007
Page 5 of 7 Page
Commissioner Daly said that he would like to find out more about sharing with
other counties; it doesn't make sense for each one to have its own jail. Sheriff
Blanton stated that in this case, Deschutes County would end up carrying the
lion's share of the burden. Other counties that have a regional jail are
somewhat equal in size and population.
In regard to electronic monitoring, GPS works outside, but not necessarily in all
locations. The other type requires a hard phone line, and many don't have
phones; this costs $25 per day. These are not solid residents and can't afford it.
It also does not stop people from committing crimes. These are all good
options, but are not for everyone.
The consensus was that the jail should remain in its existing location.
3. Economic Development Grant Requests.
La Pine Rodeo and Sunriver Music Festival: these will be addressed at next
Monday's meeting.
• Donna Beagle Community Event: $500 was granted by Commissioner
Baney.
4. Update of Commissioners' Schedules; Meeting Details.
None was offered.
5. Other Items.
A discussion took place regarding expanding the number of Fair Board
members. The Fair Association has taken a position against this. Two Fair
Board members were in favor, two members were neutral. Commissioner Daly
urged the Commissioners to try to change the thinking of the Fair Board, to
allow for more people with different ideas and opinions. It was decided that for
now the number will stay the same.
The Board went into executive session at this time, under ORS 192.660(2)(e),
real property negotiations.
Minutes of Administrative Work Session Wednesday, March 14, 2007
Page 6 of 7 Page
After the conclusion of executive session, regarding to the Pahlisch Homes
quadrant agreement:
LUKE: Move that staff move forward as discussed.
BANEY: Second.
VOTE: LUKE: Yes.
BANEY: Yes.
DALY: Chair votes yes.
Being no further discussion, Chair Daly adjourned the meeting at 4:25 p.m.
DATED this 14th Day of March 2007 for the Deschutes County Board of
Commissioners.
ATTEST:
$NA~~ 6~'4~
Recording Secretary
Tammy B ey, Commissi ner
Minutes of Administrative Work Session
Page 7 of 7 Page
Wednesday, March 14, 2007
Dennis R. Luke, ice Chair
vac C.
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, MARCH 14, 2007
1. Continued Discussion of Road Maintenance Funding Options
2. Discussion of Jail Options: Location
3. Economic Development Grant Requests
4. Update of Commissioners' Schedules; Meeting Details
5. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners'
meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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WA%AA Dave Kanner, County Administrator
1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
www.co.deschutes.or.us
March 9, 2007
TO: BOARD OF COMMISSIONERS
FROM: DAVE KANNER, COUNTY ADMINISTRATOR
TOM BLUST, ROAD DEPARTMENT DIRECTOR
RE: ROAD MAINTENANCE FUNDING, STAFF RECOMMENDATION
We have continued a staff-level discussion of the pros and cons of various road
maintenance funding options since the Board's discussion at its work session of February
14 and while the ultimate decision must be made by the Board, we believe it is
appropriate to present to you a staff recommendation as to how to proceed. The staff
recommendation is a four-pronged approach:
1. A transportation system development charge
2. An increase in the tip fee at county solid waste collection facilities of $5 per ton.
3. An increase in the county transient lodging tax from 7% to 9%.
4. Cuts in the Road Department budget.
Each of these items is discussed here in greater detail.
SYSTEMS DEVELOPMENT CHARGE
Irrespective of what might happen to the county timber payments and irrespective of
what the Board might choose to do with other funding options, staff feels strongly that
Deschutes County should move immediately to develop and implement a transportation
systems development charge. The county currently funds capital construction, including
capacity enhancement projects that directly benefit new development, with funds that are
received for and should be dedicated to maintenance and preservation. This has created a
patently unfair situation in which tax receipts from existing residents and businesses are
paying for capital projects that directly benefit new development, while the developers
themselves pay (literally) nothing. In other words, existing development pays taxes for
road maintenance that are instead used for capital projects that would not be needed if not
for the new development. It is a de facto subsidy of new development that we believe
most taxpayers would find unacceptable if they were aware of it. While it's true that
once built, the new residents and businesses pay taxes that go towards maintenance, we
already know that these new tax receipts generally do not keep pace with demand (if they
Quality Services Performed with Pride
did, we wouldn't be having this discussion), nor do they compensate the county in any
way for the sunken cost of the capital improvement.
Expansion and capacity enhancement/preservation projects can and should be funded via
methodologies that do not negatively impact maintenance activities and that tie the source
of the revenue to the use of the revenue (and the benefit received). Certainly, in terms of
new development, a systems development charge is the means by which we can
accomplish that. It's estimated that a countywide transportation SDC would raise at least
$1 million per year. Again, we recommend that the county move immediately to develop
and implement a transportation systems development charge.
INCREASE THE SOLID WASTE TIP FEE
Of all of the funding options that have been discussed, this is the one we believe is the
fairest. Virtually all goods and materials that wind up as garbage got to their original
point of sale or use by being brought there in some kind of vehicle that impacted our
roads and gave rise to a need for road maintenance. What's more, an increase in the tip
fee will be passed through to garbage customers in the form of higher garbage bills.
While higher garbage bills are arguably not desirable (we say arguably because an
equally forceful argument can be made that higher garbage bills encourage greater
recycling), the cost increase is spread across all garbage collection customers, whether
residential, commercial or industrial. Therefore, all sectors of society and all users of
county roads pay into the pot for road maintenance. (Note that even someone who does
not own a vehicle benefits from having well-maintained roads, since the goods and
services on which those individuals rely get to them or to a point of sale in vehicles that
use the roads.)
As a rule, an increase of $1 per ton in the tipping fee translates into an increase of 10
cents per month in a typical (one 32-gallon can per week) residential garbage bill. Staff
recommends that the county consider an increase in the tip fee of $5 per ton. We expect
that this will generate $625,000 per year initially and that the figure will grow over time.
Staff also believes that as a matter of fairness, the county should develop some kind of
revenue-sharing formula with the cities for this money, since much of the revenue will be
derived from solid waste collection that occurs within city limits, and an increase in the
tip fee will impact city garbage customers and county garbage customers alike. Using a
formula that distributed this money on the basis of miles of road maintained, Deschutes
County would receive 66% of these new revenues.
TRANSIENT LODGING TAX INCREASE
The county spends a considerable amount of money on the maintenance of roads such as
South Century Drive and the Cascade Lakes Highway that directly benefit the tourism
industry and that, in staff's opinion, clearly meet the statutory definition of a "tourism-
related facility." (ORS 320.300(9)(b)) In addition, when the reconstruction of FS Road
45 is done, the county will become responsible for the maintenance of that road at an
estimated cost of $195,000 per year.
enables 12.75 miles of roads to be overlaid per year. A $112,000 cut would reduce this
mileage by less than one mile.
It should be pointed out that even our current funding in FY 06-07 of $2.3 million for
pavement overlays is inadequate for the long-term preservation the road system. At the
current asphalt costs, $3.5 million per year is needed to overlay the county's arterial and
collector system on a 20 year cycle. Cuts in funding for pavement overlays, while not
having an immediate effect on the condition of the road system, will over time result in
degradation of the pavement. This will be most evident on major high volume county
roads due to rutting and pavement failure.
A FEW WORDS ABOUT A LOCAL GAS TAX
There has been some sentiment expressed in favor of a local gas tax as a primary funding
source for road maintenance. While there are numerous aspects of a gas tax that argue in
its favor, staff is concerned about two aspects of the gas tax that we believe argue
strongly against it. The first is that, as the State of Oregon is learning, revenues from gas
taxes are declining relative to construction inflation and demand for road maintenance.
That's because cars are becoming more fuel efficient, resulting in declining gasoline
sales. As gasoline sales decline, so does the gas tax revenue. But that doesn't translate
into fewer miles traveled on roads requiring maintenance.
The second is that PUC-permitted trucks which cause (by far) the most damage to roads
do not pay gas taxes. This gives rise to a grossly unfair situation in which the vehicles
that cause the least damage to roads (passenger vehicles) pay 100% of the increased tax
burden for road maintenance and repair, while the vehicles that do the most damage
(heavy trucks) pay nothing. It is in fact fair to say that if heavy trucks would simply stop
using county roads there would be no need to increase maintenance revenues because
maintenance needs would be so significantly reduced. In addition, those who do not own
cars benefit from having well-maintained roads (as described in the tip fee discussion,
above), but pay nothing in gas taxes. Note that if or when the state increases gas taxes, it
also has the ability to increase the weight/mile taxes that are the means by which PUC-
permitted trucks contribute to road maintenance funding, thus maintaining a balance
between revenues received from passenger cars and commercial trucks. A local
government does not have the ability to impose a weight/mile tax on heavy trucks.
There is no such thing as a tax that is perfectly fair, but a local gas tax shifts the burden
for increase revenue generation entirely onto private passenger vehicles while sparing
those vehicles that do the most road damage from sharing in the burden.
An increase in the county's transient lodging tax from 7% to 9% will generate about
$900,000 per year. However, the staff estimates it is or will be maintaining more than
105 miles of roadway that can be considered tourism-related facilities (including FS 45)
at an annual cost of $1,590,000. A list of roads that staff believes qualify as tourism-
related facilities is attached. This TLT increase is a means of generating road
maintenance revenue from visitors who very directly impact county roads but pay
nothing toward their maintenance. (We receive no additional share of state gas tax for
having these lodging facilities, since visitors are not counted in our population census.)
Staff recognizes that an increase in the TLT will not be popular with the lodging industry,
but it will simply bring the county's TLT up to the same level as that of the cities in
Deschutes County. It will also, like the SDC, tie the source of the revenue to the use of
the revenue and the benefit received.
BUDGET CUTS
If the Secure Rural Schools and Community Self-Determination Act is not reauthorized -
an eventuality that Oregon counties have been repeatedly warned/advised to prepare for -
the timber money will not disappear completely. Instead, counties will be compensated
under the old system in which we received 25% of the actual revenues generated on
national forest lands within the county. Our best estimate is that this would bring about
$500,000 annually to Deschutes County (based on actual timber harvest numbers for the
past 6 years). If all of the revenue measures above are adopted (assuming conservative
estimates of revenue) and the county receives $500,000 in timber revenue (a big "if'), we
are still short of current funding levels as follows:
Transportation SDC $1,000,000
Tipping Fee increase 412,500a
TLT increase 906,006b
"Old formula" timber $ 500,000
TOTAL $2,712,500
Lost revenue <$3,070,000>
Remaining deficit <$251,500>
'Assumes this will be the county share after cities receive a share of total revenue under a formula based on
miles of road maintained.
bEstimate based on projected TLT receipts for 2007-2008.
° Revenue estimate based on average actual receipts from last 6 years. Actual figure could be much lower.
Though not painless, a cut of this magnitude would be manageable and would entail the
following:
Two FTE positions would be cut for a budget reduction of $139,500 (salary and benefits).
These positions would be in engineering and overhead staff and would not affect the
Department's ability to provide core road maintenance services. The other budget cut
necessary to offset the funding shortfall would be a reduction of $112,000 in the overlay
(preservation) program. Our current FY 06-07 budget for overlays is $2.3 million, which
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March 14, 2007
Commissioner Mike Daly, Chair
Commissioner Tammy Baney
Commissioner Dennis Luke
Deschutes County
1300 NW Wall Street
Bend, Oregon 97701
Dear Commissioners:
Thank you for the opportunity to comment regarding the possible use of money collected by
raising the disposal fee charged at Knott Landfill and by increasing franchise fees imposed on the
solid waste industry to repair and maintain rural roads within the County.
Deschutes County has a long history of using monies collected from disposal and franchise fees
only on those activities that relate directly to solid waste disposal and recycling. We are
concerned that deviating from the policy of earmarking these funds to properly address solid
waste issues in the County will eliminate a future funding source for solid waste as there will be a
maximum the public will be willing to pay for disposal. This will have a negative impact on
future improvements to the solid waste disposal system, increased recycling efforts, waste
reduction education and landfill monitoring. In addition, we believe that the public will see this
as a "hidden tax" and once started, it will be difficult to resist the temptation to fund other non-
solid waste programs in a similar way.
We realize that the loss of federal timber payments and the expiration of the Secure Rural Schools
and Community Self-Determination Act will have a major impact on the County's rural road
maintenance program. However, we would strongly urge the Commission to continue to use
funds collected from the landfill disposal charge and franchise fees only on activities related to
solid waste management and not divert them to non-solid waste related programs.
Sincerely,
Merle Irvine
General Manager
Providing the finest waste disposal and recycling services.
P.O. Box 504 Bend Oregon 97709 541/382-2263 Fax 541/383-3640 RESIDENTIAL COMMERCIAL INDUSTRIAL
(114 printed on recycled paper
-D'ES
1 Department of Administrative Services
Dave Kanner, County Administrator
9-/0
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1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
www. co. deschutes. or. us
MARCH 9, 2006
TO: BOARD OF COMMISSIONERS
FROM: DAVE KANNER, COUNTY ADMINISTRATOR
RE: DISCUSSION OF RELOCATING JAIL EXPANSION
It has been suggested that as the County moves forward with discussions around jail
expansion, we consider building the expansion component in a remote location. As I
understand this concept, an entirely new jail would be built in an unpopulated part of the
county (Millican was suggested at one earlier work session) and would house only
sentenced prisoners. The existing jail would then be devoted to pre-trial and work center
prisoners. This suggestion, as staff understands it, was borne of speculation that
expansion on the existing site, as recommended by the Jail Needs Assessment Committee
and the OMNI report, would be met with staunch neighborhood opposition that could
delay or possibly kill the project.
Staff has considered the pros and cons of this idea and offers the following list:
PROS:
1. Building in an unpopulated area removes the concern about neighbors'
opposition.
2. Less disruption to inmates, staff and visitors during construction.
3. If remote site is large enough, may present better opportunities for long-term
expansion than existing site.
4. Would not have to tear down or relocate maintenance shop, S&R building or
helipad at existing site.
CONS:
1. Could be difficult and time consuming to get land-use approval at a different
site (per Community Development Department staff).
2. Having two separate facilities increases the number of staff (and therefore
personnel expense) required for operation.
Quality Services Performed with Pride
3. Recruitment of new staff becomes more difficult due to the commute to a
remote location. Same applies to professional service contractors (A&D
treatment, mental health, medical, etc.)
4. Potentially higher costs for goods and services due to distance.
5. Delay in emergency response and medical transport in case of inmate issues.
(Particularly in winter when remote roads can be in poor condition.)
6. If any distance from town, it would be out of any fire protection district.
7. Utilities to support a facility of this size, particularly water and sewer, become
highly problematic. (Loss of power in remote areas is more problematic,
since there is no system redundancy, as there is in the city.)
8. Issues with winter travel and dangerous roads.
9. Needed redundancy in medical, food preparation and kitchen staff,
management, supervision and support etc.
10. Courts have expressed opposition to this idea.
11. Increases construction costs as bids will include travel time for labor and
materials.
As can be plainly seen, the cons far outweigh the pros, and staff really did make a
serious, good faith effort to think of more pros. This concept was studied by the Jail
Needs Assessment Committee and rejected. It was determined that among other things,
citizens/tax payers would not approve of not taking advantage of the existing facility by
adding to it.
Staff recommends that this concept be explicitly rejected. We are concerned that
continued discussion and exploration of the remote location option will divert time and
resources toward an option that is not viable, and will only serve to delay progress toward
a final decision on jail expansion.
Feb 23 07 12:12p p.3
TE$
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~ 2
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke ✓ All Three Commissioners I X
Date: Project Name:
Project Beginning Date: - l . UU-7 Project End Date:
Amount of Request: Date Funds Needed:
Applicant/Organization: Od 'e47 s~ Tax ID
Address: bvr ~L -10 City & Zip: tx-
Contact Name(s): 1560 " ;j~)orrrV) Telephone:
Fax: Alternate Phone: 3,1 Email: C l
~msn . ~m
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status. ✓
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By: Date:
nPAin -d• Rv- nntn-
Feb 23 07 12:12p
p.4
La Pine Rodeo
Scott Morrison
President
536-7500
Bill Dixon
Vice President
419-2188
Dustin Cnvckett
Treasurer
536-9471
Florence Nds
Secretary
536-5376
Directors
Rob Davee
536-8323
TonyDe.Bone
771-8725
Lynn Leehmann
536-23U
Boyd McCulley
536-5868
Steven Small
536-6077
Jennifer Wilson
536-8971
February 22, 2007
GRANT APPLICATION - Item 1
La Pine Rodeo Assoc ation
La Pine Rodeo is a 501 C Organza den
ID #54-2125846
The La Pine Rodeo Association was formed by a volunteer group in 2002, which
soon formed a board of directors, became a non-profit organization, and drew
up by-laws, conflict of interest policy, budgets, and committed themselves entirely
to bringing awareness to La Pine and the greater South County Regfon in the
form of the great American and Western tradition of a sanctioned rodeo.
The rodeo has been in existence for the last four years as a sanctioned rodeo
following in the footsteps of Sisters Rodeo. This was the plan and dream of this
group of volunteers. Sisters has taken 63 years to achieve its goal as a PRCA
sanctioned, nationally recognized and nationally sponsored event to Central
Oregon. La Pine Rodeo has dubbed itself, "The Greatest Little Rodeo in Oregon,"
and we are fast becoming just that. We are surprisingly just a step below Sisters
already in that we are and have been sanctioned by a Professional Cowboy
Association for the last four years, the NPRA and this was not an easy feat.
The rodeo board has a mission and that is to get enough land to bring year-
round equestrian events for the entire community. The horse clubs, the high
school rodeo, the individual events related to rodeo would have this available for
all activities related to these things, year roundl (Please see attached Mission
Statement.)
The rodeo is growing and becoming the place to be over the July 4th Weekend in
Southern Deschutes County. In 2005 we had 260 entries, and in 2006 we had
315 entries, an I S% increase in our rodeo. Our rodeo is becoming quite popular
amongst the NPRA.
The Board of Directors is in the left hand column of this letter. They are all
volunteers and for the most part, work full time at their own jobs. They work
tirelessly and unselfishly to bring this event to the community and for the
awareness of La Pine and the Greater La Pine area. We would appreciate your
time and help in our quest.
Thank you,
The La Pine Rodeo Board, Members and Volunteers
P.O. Box 674, La Pine, OR 97739 . (541) 536-7500
E-mail chugwater69®yahoo.com
Feb 23 07 12:12p
p.5
La Pine Rodeo
GRANT APPLICATION - Item 2. 3, 4 and 5
La Pine Rodeo Association
La Pine Rodeo is a 501 C Organization
ID #54-2125846
Scott Morrison
President
536-7500
Bill Dixon
Vice President
419-2188
Dustin Crockett
Treasurer
536-9471
Florence Neil
Secretary
536-5376
Directors
Robnavee
536-8323
Tony DeBove
771-8725
Lynn Leehmann
536-2311
Boyd McCuffey
536-5868
Steven Small
536-6077
Jennifer Wilson
536-8971
February 22, 2007
The proposed project is the annual La Pine Rodeo coinciding with The
Frontier Days event held every year on the Fourth of July weekend.
The timeline is June 1, 2007 through July 4, 2007.
The project greatly showcases La Pine and provides an economic boost to
this area every year. Every business in Southern Deschutes and Bend area
benefits from not only the thousands of visitors from the eight Westem
States and Canada, but from the 315+ cowboys, cowgirls and families
traveling through from one rodeo to another on "The Cowboy Christmas
Weekend."
The entire community of La Pine benefits from all of the above, including
the youngsters who take part and help out each year.
Please see the itemized list from 2006, describing the advertising
expenditures.
The rodeo IS growing and becoming better known and in the future the
Board would like to not only rely totally on sponsorships, but on having its
own land and facilities that will keep the organization more fluid.
Thank you for your time and attention to this request
The La Pine Rodeo Association
Scott Morrison, President
P.O. Box 674, La Pine, OR 97739 • (541) 536-7500
E-mail chugwater69@yahoo.com
Feb 23 07 12:12p
LA PINE RODEO ADVERTISING 2006
Item Cost
PROGRAM GUIDES
Day Sheets $ 58.30
Printing $ 2,033.79
Artwork $ 500.00
Complimentary ads (Pepsi, Unicel, Septic Service) $875.00
Program Guide giveaways (VIP/Guest) $120.00
Day Sheets giveaways (VIP/Guests) $80.00
Sub-Total: $ 3,667.09
Ads Sold ($3,450.00)
Total Expense: $ 217.09
POSTERS
Printing $ 128.33
Total: $ 128.33
RADIO ADS
Horizon Broadcasting
$
450.00
Horizon Broadcasting
$
162.00
Ticket Giveaways
$
300.00
KSJJ Ticket Promos
$
200.00
DJ Ticket Giveaways
$
84.00
Ticket Promos (VIPIGuests)
$
2,250.00
Total: $
3,446.00
MERCHANDISE COSTS
Oregon Screen Print
$
456.78
La Verne's Embroidery
$
35.00
Merchandise Giveaways
$
1,353.50
Total: $
1,845.28
NEWSPAPER ADS
Christmas Valley Tourist Guide
$
50.00
LCAT Newberry Eagle
$
168.75
Total: $
218.75
p.6
Deschutes County
Grant Application Page 1 of 2
Feb 23 07 12:13p
LA PINE RODEO ADVERTISING 2006
Item Cost
WEB SITE
In Motion Housing $ 103.35
Domain Registry $ 25.00
Little d Technolody $ 300.00
Little d Technolody $ 190.80
Total: $ 619.15
TICKETS
Frontier Advertising (printing) $ 225.84
Total: $ 225.84
MISCELLANEOUS COSTS FOR OTHER
PRINTED ADVERTISING
Flyers, brochures, membership letters $ 46.00
Invoicing/accounting and mailing costs $ 247.00
Total: $ 293.00
TOTAL EXPENDITURE~~ 7,219.2!j
Figures based on actual expense per Treasurer's Report, tallies kept by Sharon Small,
Coordinator of Merchandising, and estimates by Florence Neis, Secretary and
Advertising Coordinator
Tuesday, September 05, 2006
p.7
Deschutes County
Grant Application Page 2 of 2
Mar 05 07 04:26p
p.2
LA PINE RODEO - 2006 SPONSORSHIP OVERVIEW 315/2007
4:21 PM
Organization
Amount
Sponsorship
AdvanTax
$ 150.00
Arena Banner
Baumgartner, Matt
$ 150.00
Arena Banner
Ghost Rock Ranch
$ 150.00
Arena Banner
La Pine Chamber of Commerce
$ 100.00
Arena Banner
Spotted Mule Saddlery
$ 150.00
Arena Banner
Total Vision
$ 150.00
Arena Banner
Western Title & Escrow Co
$ 150.00
Arena Banner
AirTech
$ 800.00
Bareback Riding
Les Schwab Tire Center
$ 800.00
Barrel Racing
Bi-Mart La Pine
$ 800.00
Bull Riding
Cindy's Kitchen
$ 350.00
Chute #1
La Pine Fence
$ 350.00
Chute #2
Stan Russell Construction Inc
$ 350.00
Chute #3
La Pine Electric
$ 350.00
Chute #4
Trade N Tools
$ 350.00
Chute #5
John L Scott (Carol Raebel)
$ 350.00
Chute #6
La Pine Floor Covering
$ 350.00
Chute #7
Hertz Car Sales
$ 350.00
Chute #8
High Desert Tax Service
$ 200.00
Contributing Sponsor (Breakaway
Roping
Cascade Realty
$ 400.00
Contributing Sponsor (Breakaway
Roping)
Rebound Physical Therapy, Bend
$ 350.00
Contributing sponsorlbanner
Rays Food Place
$ 2,250.00
Corporate t
Gilchrist Real Estate
$ 400.00
Co-sponsor (Bull Dogging)
Scott Logging
$ 400.00
Co-sponsor (Bull Dogging)
Pepsi Cola
-
Co-sponsor (Calf Roping)
Unicel Bend
Co-sponsor (Calf Roping)
Prairie House
$ 500.00
Gold Sponsor
Stormy C Rancy
$ 500.00
Gold Sponsor
La Pine ACE Hardware & Building Supply Inc
$ 500.00
Gold Sponsor (credit)
Wildemess Garbage & Recycling Services
$ 300.00
Mutton Busting
Pepsi-Cola Bottling Co
$ 1,000.00
Platinum Sponsor
Unicel Bend
$ 1,000.00
Platinum Sponsor
Abbott Petroleum
$ 250.00
Silver Sponsor
Baumgartner, Matt
$ 250.00
Silver Sponsor
Corral West Ranchwear
$ 250.00
Silver Sponsor
La Pine Auto Supply/Napa
$ 250.00
Silver Sponsor
Little Deschutes Grange
$ 250.00
Silver Sponsor
Nels, Florence
$ 250.00
Sliver Sponsor
Young, Jim & Kelly
$ 250.00
Silver Sponsor
Central Oregon Bark & Landscaple Supply
$ 800.00
Team Roping - Heading
Big R Stores Inc
$ 800.00
Team Roping - Heeling
$ 17,350.00
• Feb 23 07 12:13p
p.8
La Pine Rodeo
La Pine Rodeo Association
La Fine Rodeo is a 501 C Organization
ID #5¢2125946
Scott M017ison
President
536-7500
Bill Dtxon
Vice President
419-2188
Dustin Crockett
Treasurer
536-9471
Florence Net's
Secretary
536-5376
Directors
Rob Davee
536-8323
Tony DeBone
771-8725
Lynn Leehmann
536-23U
Boyd McCttlfey
536-5868
Steven Snuff
536-6077
Jenmifer Wilson
536-8971
P.O. Box 674, La Pine, OR 97739 • (541) 536-7500
E-mail chugwater69@yahoo.com
La Pine Rodeo's Mission Statement
The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a
non-profit corporation dedicated to the implementation of the following board goals:
1. To create and implement an annual rodeo in the La Pine community for the
purpose of providing entertainment, recreation and preservation of the great
western tradition of rodeo.
2. To create and maintain a rodeo facility in Southern Deschutes County (La Pine
Area) that can be used year round for organized and casual equestrian activities
by the residents of the La Pine area.
3. To create and sponsor other community events that utilizes the rodeo facilities
and contributes to the preservation of our Western Heritage.
4. To stimulate interest and promote growth in the community of La Pine and
southern Deschutes County.
5. To encourage and promote our local youth to participate in equestrian and
western events.
6. To create a non-profit corporation.
7. The non-profit corporation will be in charge of maintaining and organizing the
rodeo facilities and the rodeo board will be the governing body.
8. To support any other lawful activity that is not for profit that can utilize the
facilities and directly benefit the local community at large.
Feb 23 07 12:13p
Secretary of State
Corporation Division
255 Capitol Street NE, Suite 151
Salem, OR 97310-1327
Phone:(503)986-2200
FBX(503)378-43!31
www.filinginoregon.com
p.9
04 j
196 04 SI-4-CIL-9
Registry Number 173971-91
Type: DOMESTIC NONPROFIT CORPORATION
LA PINE RODEO ASSOC.
PO BOX 674
LA PINE OR 97739
Acknowledgment Letter
The document you submitted was recorded as shown below. Please review and verify the information listed for
accuracy.
If you have any questions regarding th is acknowledgement, contact the Secretary of State, Corporation Division
at (503)986-2200_ Please refer to the registration number listed above. A copy of the filed documentation may
be ordered for a fee of $5.00. Submit your request to the address listed above or call (503)986-2317 with your
Visa or MasterCard number.
Document
ARTICLES OF AMENDMENT
Filed On
05/0212005
Name
LA PINE RODEO ASSOC.
Principal Place of Business
PO BOX 674
LA PINE OR 97739
Mailing Address
PO BOX 674
LA PINE OR 97739
Secretary
JO ANN ANDERSON
PO BOX 674
LA PINE OR 97739
Jurisdiction
OREGON
Nonprofit Type
PUBLIC BENEFIT WITH
MEMBERS
Registered Agent
TEDD A ANDERSON
53335 ALICE DR
LA PINE OR 97739
President
TEDD AANERSON
53335 ALICE DR
LA PINE OR 97739
SHAMAR
ACK
05/02/2005
, Feb 23 07 12:13p
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9*1 27 05 01:51a Ted & JoAnn Anderson 541-536-9202
p.4
i-La Pjne Rodeo
!a Pine Rodeo Association
A0..8OX 674
LA PINE, ORMON 97739
£iN # 542125846
Article 8, Dissolution Clause for Ira Pine, Rodeo Assoc
April 21, 2005
In the event of the r1quidabon, dhwoWon, or termination oftlie corporation, my
assets and property remaining after payment of creditors and necessary expenses
ofIkFWation, dissolution or termination shall be distributed to an organization for
a public or charitable purpose, a reIig,iooS cBorada4 the Used State% or to an
organization which is recognized as exempt with the meaning of section 501( c )3
ofthe Internal Revenue (rode of 1986, or the corresponding section of any future
federal tax -code, or shall be distributed to tt a €ederal government, or to a state or
local government, for a public purpose in the manner determined by the Board of
Directors.
Tedd Anderson, President
Larry Pearce, Vice President
JUU Court, Treasurer
Jo Ann Anderson, Secretary
April 21, 2005
upriver
tic
Jvaf
March 1, 2007
SUNRIVIR
Tammy Baney
n E , ° R r
Dennis R. Luke
THE cHANIBEas 1-AM11A
Michael M. Daly
FOUNDATION
Deschutes County Board of Commissioners
1300 NW Wall St. -
on 97701-1960
Bend
Ore
111 111 :::III
,
g
® icaNa
Dear County Commissioners:
NEWS TALK SPORTS
As the Executive Director of the Sunriver Music Festival, it is with the hope of
continued support from the Deschutes County Commissioners that I write
seeking funds for our organization.
For the last 30 years, our Festival has brought world-class classical music to the
residents and visitors of this area, as well as music education for the youth of this
region. As indicated by stable audience numbers, continued donations,
CASCADES
sponsorships and grants, our organization fills a cultural need in Central Oregon.
Our efforts speak to the current and future goals as described in the Deschutes
911'-COIN Akrs
County Community Plan 2001-2010:
Central Oregon lacks awareness of the contributions the arts make toward our social
health. This lack of recognition has led to the erosion of arts programming in our schools
and early childhood development, as well as a deficit of funding and support of our
THE RIVERA FAMILY
existing cultural organizations and practitioners. This trend must be reversed.
St. clm rf Additionally, the results announced in 2006 by the Bend 2030 project indicate
that Bend residents envision thriving artistic and cultural programs as
ingredients in the ideal Bend community.
~r ~cia<_ c
Our organization strongly supports these community goals and seeks your
financial commitment to help us market our programs state-wide. By bringing
tourists to the area to participate in our two-week summer music festival, we
broaden our support base. Your grant award will ensure that we maintain our
ua financial viability. This in turn strengthens our community through cultural and
artistic awarenes .
Wi ho r y s pport,
Pamela B ezley
Erxecutiv Director
LAmpsTANo Enclosure
Fou NDAT i oN
SUNRIVER MUSIC FESTIVAL P.O. Box 4308 Sunriver, OR 97707 541.593.1084 fax 541.593.6959
srmusic@cmc.net www.sunrivermusic.org
~E
p
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners
Date: 0-1/01 /07 Project Name:
D
0
Expanding Cultural Tourism in Central Oregon
Project Beginning Date: F March 2007 Project End Date: August 2007
Amount of Request: 1 $5,000 Date Funds Needed: ~Mav 2007
Sunriver Music Festival 93-0736403
Applicant/Organization: Tax ID
Address' PO Box 4308 77~ City & Zip' Sunriver, OR 97707
Contact Name(s)' Pam Beezley, Executive Director Telephone: (541) 593-1084
Fax: (541) 593-6959 Alternate Phone: (541) 593-9310 Email:) pam@cmc.net
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
APPLICATION FOR FUNDING FROM THE
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM
March 1, 2007
1. Describe the applicant organization, including its purpose, leadership structure,
and activities.
Sunriver Music Festival: 30 Years of Harmony
The mission of the Sunriver Music Festival is to present world-class classical music
performances and to support and grow music education for the youth of Central Oregon.
As classical music orchestras across the nation struggle to remain financially stable and
classical music audiences decline, the Sunriver Music Festival remains financially
healthy due to steady audience numbers, donations, sponsorships and grants. It grew
from a fledgling organization in 1977 started by a handful of classical musicians who
loved Sunriver as a vacation destination. Now enjoying its 30th season, the Festival is
committed to ensuring that music appreciation is a significant and vital part of life in
Central Oregon.
Summer series: The Festival achieves its mission through a two-week long summer
celebration of classical music that includes an ever-expanding series of formal and
informal performances. Concert patrons plan their vacations to Sunriver around the
timeframe of the Festival, purchasing tickets as early as April for the August
performances. Formal concerts are performed in the Sunriver Resort Great Hall and
Bend's Tower Theatre. Informal performances include two free concerts, "Prelude in the
Park" and the popular "Family Concert." Other informal and free concerts are performed
by soloists and small groups of the orchestra members, such as duets, quartets and
quintets. Titled the "Unleashed" series, these concerts take place throughout Sunriver
and Bend. Additionally, a number of orchestra members conduct free instrument-specific
"master classes" for both adults and children, and the community is invited to attend all
orchestra rehearsals free of charge.
Year-around events: The Sunriver Music Festival has expanded the audience size of its
popular "off-season" Fireside Concert Series by moving it to larger venues including the
Great Hall and the Tower Theatre. These concerts feature small ensembles and soloists
and offer a mix of musical styles. Not only has this series increased the Festival's
revenue stream, it has enlarged the demographic of its patrons, attracting a broad range of
ages and a diversity of music lovers.
Music Education: Nurturing Our Youth
The Festival's school outreach programs are an important focus throughout the year.
They include educational performances, workshops, master classes, and artist-in-
residence programs at Sunriver's Three Rivers Elementary and Middle Schools and
throughout the Bend / La Pine School District. The Festival provides grants to Three
Rivers Schools for the purchase of musical instruments, to the Central Oregon Youth
Choir, and to the Cascade Community School of Music. This is in addition to the unique
Sunriver Music Festival
and very successful Young Artist Scholarship Program, providing financial assistance to
Central Oregon classical music students who aspire to make a career in the field of music.
Leadership: At Multiple Levels
The Sunriver Music Festival is governed by a 23 member Board of Trustees and managed
by an Executive Director, Executive Assistant and a Ticket Office Manager. One or two
contractors are hired during the peak summer season to manage and coordinate the major
fundraiser, Festival Faire. A college student majoring in music is hired as a summer
intern. Over 250 volunteers and businesses provide time and finances to support the year
round activities.
2. Describe the proposed project or activity.
Goal: Expand Cultural Tourism
The Sunriver Music Festival seeks support from Deschutes County's Economic
Development Fund (EDF) to enhance the Festival's visibility and encourage cultural
tourism to our area from in and out-of-state tourists. The Festival plans to dedicate a
2007 EDF grant to expand its marketing program outside of Central Oregon.
The statewide marketing plan includes:
• Rack card-size brochures: Production of and distribution to all Oregon Welcome
Centers and Visitor Centers. These centers are located in Astoria, Brookings,
Klamath Falls, Lakeview, Ontario, Portland, Umatilla and Ashland.
• Summer Festival ticket brochures: Production and mailing of 7,000 ticket
brochures to the Festival's U.S.-based and international concert patrons, donors and
volunteers, detailing the upcoming summer festival and providing ticket purchase
information.
• Print advertisements in cultural program handouts, including those for the Bach
Festival in Eugene, Britt Festival in Jacksonville, Eugene Symphony, and the
Portland-based Oregon Symphony, Chamber Music Northwest and the Piano
Northwest Festival held annually at Portland State University.
• Radio advertisements and public service announcements on classical radio
station KBPS in Portland and KWAX out of Eugene. These cities are specifically
targeted for radio ads because Sunriver attracts a large number of second-home
owners and summer renters from these areas.
Money needed: Funds to extend the marketing campaign outside Central Oregon are
earmarked in the Festival's marketing budget. But, unless additional funds are injected,
the campaign will not include the planned radio advertisements in Portland and Eugene.
Additionally, the budget cannot fund the placement of ads in upcoming cultural program
handouts outside Central Oregon, or the printing of additional promotion brochures as
needed.
Sunriver Music Festival 2
Running parallel with the statewide campaign, the Festival will promote regionally. This
local campaign includes:
• Television ads, created in Central Oregon, appearing on local TV stations beginning
in July 2007 and continuing through the summer festival, concluding on August 18.
• Regional radio stations broadcasting ads between mid-July 2007 and August 18.
• Print ads appearing in Central Oregon cultural program handouts including those
for Central Oregon Symphony; Obsidian Opera; Cascade Festival of Music;
Cascades Theatrical Company; and arts and entertainment publications.
• Editorial write-up and print ads creating a center spread in the August issue of
Sunriver Scene, a monthly publication mailed to all Sunriver homeowners at their
permanent address.
• Central Oregon Visitors Centers displaying the Festival's rack card-size brochures.
• Direct mailings targeting past supporters and attendees of the Festival.
3. Provide a timeline for completing the proposed project or activity.
Statewide Campaign: March through August 2007
Advertisements in statewide and regional cultural program handouts, and the printing and
distribution of brochures will launch in March 2007 and continue until the summer music
series ends on August 18.
4. Explain how the proposed project or activity will impact the community's
economic health.
Cultural Depth: Attracts Money
With the average tourist group of 2.3 people spending $219 per day in Central Oregon
Bend Visitor & Convention Bureau, 2006), the entire region has much to gain by attracting
visitors.
Tourists spend money: Historical data indicates the Festival attracts a number of
statewide and out-of-state visitors who plan their trips to Sunriver to enjoy the summer
Festival concerts and other regional events and activities. On the way these tourists stop
by towns and sites such as Sisters, Redmond, Suttle Lake, LaPine and Smith Rock, and
contribute to the county's economy as they shop, dine, lodge and recreate. Additionally,
they often take advantage of other cultural opportunities such as visits to the Warm
Springs and High Desert Museums.
Demographic spending: According to the American Demographics, Simmons Market
Research Report classical music lovers have significant demographic clout. It states that,
"Classical music fans are apparently a dream market for purveyors of upscale products
and pursuits." It goes on to summarize that classical music audiences tend to fall in the
categories of affluent, highly educated, curious and adventurous. The classical music
audience is a prime target for bringing positive economic benefits to Central Oregon.
Sunriver Music Festival 3
Another reason to visit: A strong statewide marketing campaign raises awareness that
Central Oregon is artistically and culturally deep. So, along with the unmatched
recreation opportunities of our area, Central Oregon can draw visitors to enjoy cultural
offerings from the Festival and other Central Oregon cultural arts organizations.
5. Identify the specific communities or groups that will benefit.
Broad reaching: Our Youth and Beyond
iver t aveldto
Statewide exposure of the Festival's summrseries
mdustry profits as these visitors
Bend communities- But, the region's tourism
take part in Festival events.
Festival success helps youth: Youth in Central Oregon receive substantial benefits as the
Festival provides over $25,000 annually to youth music education programs. By
remaining financially strong, the Festival can continue its educational outreach programs
in the schools, including grants to purchase musical instruments, artist-in-residence Central programs, master classes, and grants to help sustain
Choir of CentragOregonpand the Cascaderegon
educational programs such as the Youth
Community School of Music.
As an example of its outreach programs, the Festival supports a three day Classroom
Music Project every couple of years at Three Rivers Schools. The latest project was in
November of 2006, when two professional classical
how to write their own songs, ut
came to the school to teach first through eighth grader
them to music, and record them to create their own CD. Each class worked
independently on the song lyrics, and then with the musicians on the music and
performance. (Three Rivers School is the recipient of Title 1 financial support and has a
high number of underprivileged students, with more than fifty percent coming from
families living at or below the Federal poverty level.)
*The adaptation of a musical style, as by blending elements of two or more styles or categories, to appeal to
a wider audience.
4
Sunriver Music Festival
6. Itemize anticipated expenditures and sources.
Statewide
Quantity
Expense
Marketing Plan
Sunriver Music
5,000
$1,400
Festival rack card-
size brochures for
statewide Welcome
Centers: Includes
annual Center fees,
design, print costs,
postage
Print advertising in
8 full page ads
$6,500
cultural arts
program handouts
outside Central
Oregon
Radio advertising
2 key radio ads
$750
in Portland and
running 20X per ad
Eugene
Sunriver Music
7,000
$2,200 for brochures
Festival summer
sent outside Central
ticket brochures for
Approx. 2,800 (40%)
Oregon
direct mailing:
are mailed outside
,
Includes design,
Central Oregon
Total cost for all 7,000 is
print costs, postage
$5,500
Marketing funds
available from
Sunriver Music
Festival budget:
A: $5,850
Funds requested
from Deschutes
County Economic
Development fund.-
B: $5,000
TOTAL A+B
TOTAL
MARKETING
EXPENSES for
FUNDS
campaign outside
AVAILABLE:
Central Oregon:
$10,850
$10,850
Sunriver Music Festival
Internal Revenue Service
District Director
Date: MAY 2 0 1918
Sunriver Music Festival, Inc.
P. 0. Box 4308
Sunriver, OR 97707-1308
Dear Sir or Madam:
P. 0. Box 2508
Cincinnati, OH 45201
Department of the Treasury
Person to Contact:
Gordon Schnur
Telephone Number:
513-241-5199
Fax Number:
513-684-5936
Federal Identification Number:
93-0736403
This letter is in response to your request for a copy of your
organization's determination letter. This letter will take the place of
the copy you requested. -
Our records indicate that a determination letter issued in June 1979
granted your organization exemption from federal income tax under section
501(c)(3) of the Internal Revenue Code. That letter is still in effect.
Based on information subsequently submitted, we classified your
organization as one that is not a private foundation within the meaning of
section 509(a) of the Code because it is an organization described in
section 509 (a) (1) and 170 (b) (1) (A) (vi) .
This classification was based on the assumption that your organization's
operations would continue as stated in the application. If your
organization's sources of support, or its character, method of operations,
or purposes have changed, please let us know so we can consider the effect
of the change on the exempt status and foundation status of your
organization.
Your organization is required to file Form 990, Return of Organization
Exempt from Income Tax, only if its gross receipts each year are normally
more than $25,000. If a return is required, it must be f iled by the 15th
day of the fifth month after the end of the organization's annual
accounting period. The law imposes a penalty of $20 a day, up to a maximum
of $10,000, when a return is filed late, unless there is reasonable cause
for the delay.
All-exempt organizations (unless specifically excluded) are liable for
taxes under the Federal Insurance Contributions Act (social security taxes)
on remuneration of $100 or more paid to each employee during a calendar
year. Your organization is not liable for the tax imposed under the
Federal Unemployment Tax Act (FUTA).
Organizations that are not private foundations are not subject to the
excise taxes under Chapter 42 of the Code. However, these organizations
are not automatically exempt from other federal excise taxes.
r ~~TES Q
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners x
Date: 02/23/07 Project Name: Donna Beegle Community Event
Project Beginning Date: April 11, 2007 Project End Date: April 11, 2007
Amount of Request: $500 Date Funds Needed: March 15, 2007
Applicant/Organization: Bend/LaPine School District Tax ID 93-6000393
Address: F 520 NW Wall Street City & Zip: Bend, 97701
Contact Name(s): Dana Arntson Telephone: 322-5492
Fax: 383-6024 Alternate Phone: 383-6000 Email:
darntson@bend.k 12. onus
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach: Proof of the applicant organization's non-profit status. See attached
• Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By:
Date:
Declined: By: Date:
1
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
The mission statement of the Bend - La Pine School District is to "Educate each student to be a
thriving citizen by helping them meet high academic standards and by providing them with the
lifelong skills they will need to flourish." The School District is managed by Superintendent, Dr.
Douglas M. Nelson, and reports to a locally elected seven member School Board.
The Bend - La Pine School District serves more than 15,000 students at 24 schools in Bend,
Sunriver and La Pine. In addition to the obvious core academic pursuits, other activities run the
continuum from arts to athletics to developing social skills to providing nutritious meals to
leadership development and job training and experience.
2. Describe the proposed project or activity.
Dr. Donna Beegle is a dynamic and nationally recognized public speaker, trainer and author who
provides important insights and strategies for working with people from poverty backgrounds.
Dr. Beegle completed her Doctorate in Educational Leadership from Portland State University
with research focusing on students from generational poverty. Her personal history and
education make her uniquely qualified to work with organizations and individuals to increase
success for people from poverty backgrounds.
The proposed activity is that Dr. Donna Beegle will conduct a one-day workshop in Bend
(Tower Theatre) on "Interrupting Generational Poverty." Nine community partners have come
together to host Dr. Beegle and the event will be free and open to the public. The event will be
promoted and marketed to school staff, non-profit organizations, local businesses, and the
community at large. At the end of the day, participants will:
• understand the full impact of poverty on our community
• learn barriers faced by people in poverty
• understand how to reach those struggling with the effects of poverty to increase their
success in moving out of poverty
• learn ways to motivate people from poverty
• obtain techniques for building on the assets of people with a poverty background
This topic is both relevant and timely to Deschutes County. Current figures show more than
34% of Bend - La Pine students qualify for Free and/or Reduced Lunch (F&R) and this number
is surely an underestimate since many people who qualify choose not to participate. By
educating school staff and representatives from community organizations who have a lot of
contact with people in poverty, we can create an environment that is more informed and
respectful of the challenges faced by people in poverty and more effective in helping them to
move out of poverty.
3. Provide a timeline for completing the proposed project or activity.
This is a one-day event. Dr. Donna Beegle will be conducting her workshop on April 11, from 8
- 4 pm at the Tower Theatre.
Amount Approved: By:
Date:
Declined: By: Date:
I
4. Explain how the proposed project or activity will impact the community's economic
health.
Understanding the context of families living in poverty is essential to breaking the cycle of
poverty. This workshop will help frontline staff explore many concepts including choice of
language, learning styles, family dynamics, motivating factors, and perspectives on time and
money. The better understanding our community has of effective techniques to assist families in
poverty, the more economically vibrant and successful we can become. Using concepts and
skills learned through this workshop, many community members will have the ability to affect
positive change in our community. Since the economic health of a community hinges upon a
strong working population, the more tools we are able to provide to the working poor the better
we are able to break the cycles of poverty and impact the economic health of our community.
5. Identify the specific communities or groups that will benefit.
This workshop will be open to up to 420 community members (i.e. full capacity of the Tower
Theatre). All attendees of this event will benefit from the project in that they will come away
with new knowledge, understanding, techniques and strategies. The event will also benefit many
Deschutes County children and families in poverty. Techniques and skills learned through the
workshop will help our community better understand families from a poverty background and
allow greater opportunities to assist in moving families out of poverty.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include
the source and amounts of matching funds or in-kind contributions, if any. If the grant
will support an ongoing activity, explain how it will be funded in the future.
Project Expenditures
Donna Beegle presentation & expenses
Venue (Tower Theater)
Coffee/Tea/Water
Project Revenue
Committed
DC Health Department
COBRA
Bend - La Pine School District
DC Juvenile Community Justice
Bend Metro Parks & Recreation
Family Access Network
DC Mental Health Department
NeighborImpact
Redmond School District
Pending
DC Economic Development Fund
Amount Approved:
Declined:
By:
By:
$3,300
$750
$200
$4,250
$300
$250
$500
$500
$500
$500
$500
$200
$500
500
$4,250
This is a one-time activity
and will not require on-
going funding
Date:
Date:
Bend-La Pine Public Schools
July 1, 2005
520 NW Wall Street
Bend, Oregon 97701-2699
(541) 383-6000
To Whom It May Concern:
RE: Tax Exempt Status of Bend-La Pine School District No. 1
The Bend-La Pine School District is often asked to provide information as to its tax-
exempt status. The purpose of this letter is to explain that status.
The school district's tax identification number is 93-6000393.
The Bend-La Pine School District is tax exempt under Section 170 of the Internal
Revenue Code. That section excludes state and local governments from federal income
taxation. This is an automatic exemption from federal taxation. The Internal Revenue
Service does not issue determination letters for state and local governments.
The Bend-La Pine School District is not a Section 501(c)(3) tax-exempt entity because it
is a Section 170 tax-exempt entity, and the Internal Revenue Code does not provide for a
public school district to file Internal Revenue Service Form 990 for its activities as a local
government.
For out-of-state vendors, please note there is not a sales tax implemented in the State of
Oregon.
If you have further questions regarding the tax-exempt status of the Bend-La Pine School
District, please forward those questions to:
Brad Henry, CPA
Accounting Supervisor
Bend-La Pine School District
520 NW Wall Street
Bend, Oregon 97701-2699
(541) 383-6041
Sincerely,
/John M. xford
Assistant Superintendent-Operations
Building Usage 383-6062/Business Office 383-6040/Communications 383-6004/Curriculum 3 83-602 1 [Nutrition Services 383-6090
Human Resources 383-6010/Special Programs 383-6051/Superintendent & Assistant Superintendent 383-6000
Maintenance 383-6060/Purchasing 383-6110/Transportation 383-6100/La Pine Transportation 536-3222