2008-18-Minutes for Meeting November 26,2007 Recorded 1/9/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 7408'18
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 01/09/2008 11;43;19 AM
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Deschutes County Clerk
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❑ -t
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 26, 2007
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present were Erik Kropp, Deputy County Administrator; David Inbody,
Assistant to the County Administrator; Anna Johnson, Communications; and, for a
portion of the meeting, Andrew Spreadborough, COIC,- Marty Wynne, Finance;
Peter Russell, Community Development Department; Mike Dugan, District
Attorney; Mark Nelson and Erica Haaggendorn from the Public Affairs Counsel;
and one other citizen.
Chair Daly opened the meeting at 1:30 p.m.
1. Discussion of February Legislative Session. - Mark Nelson, Public Affairs
Counsel
Mr. Nelson said the legislature plans to meet but will call it a supplemental
session and not an emergency or special session. However, there is a lot that
they can do in that period of time and a lot of bills may be considered. It is
difficult to get the representatives and senators together for meetings. There are
a hundred bills to consider and that will be narrowed down to about thirty very
quickly; this number may be reduced even more. Most will probably be
bipartisan and consensus items, although some issues relating to lending, paid
family leave and budgets could be contentious.
The message seems to be also that there won't be any revisiting of previous
issues. Environmental issues including emission standards are active. The
Healthy Kids initiative failure at the election is also being discussed and general
funds might be used to fill some of this gap. Housing is also a hot topic, in
regard to increased recording fees that are perceived to be a tax. Federal
subsidies for housing are being lost and grants are being sought from
consortiums and others; these involve HUD properties that have been in
affordable housing status.
Minutes of Board of Commissioners' Work Session
Page 1 of 5 Pages
Monday, November 26, 2007
Mike Dugan said that the Oregon District Attorneys Association discussed the
property crimes measure (Measure 40), which will be very expensive. (He
distributed a handout in this regard.) It will result in other programs being lost.
A lengthy discussion then took place about the possible ramifications of this
Measure and other, similar actions.
Commissioner Luke asked about the Court of Appeals ruling that makes
volunteers employees. This was in regard to ski patrol members receiving
passes at the ski resorts, but could potentially impact other organizations that
rely on volunteers.
Mr. Kanner asked that in regard to a Senate Bill last year that would have
reallocated road funds, is there any chance to change it? Mr. Nelson said that
ODOT wants it reconsidered but it is unlikely to change at this time.
Commissioner Luke stated that this represents about $7 million in Central
Oregon. Mr. Kanner added that it also represents about $1.2 million to the
County Road Department.
The prognosis for federal timber funds is not good; at best, it could be paid out
at 50% the next year and reduced every year thereafter.
Mr. Kanner asked if the regional investment boards will receive any support.
Mr. Nelson said that he has not heard this discussed. Commissioner Luke
pointed out that leadership is from the metro area and regional investment
boards may not receive the attention they need.
Commissioner Baney asked if anything in the mental health arena would be
addressed. Ms. Haggendorn said that there might be some small changes but
nothing significant.
Mr. Nelson stated that in the 2009 session, there could be changes in the
makeup of the House and Senate. Eight Republicans and four Democrats
probably won't run again. Some seats will be highly contested but the general
makeup probably won't change much; the majority will likely still be
Democrats.
Mr. Nelson asked about the County's priorities. Mr. Kanner said that there will
likely be a similar process as last year, with input from the departments, to
decide on what the priorities are. This will be part of goal setting early next
year.
Minutes of Board of Commissioners' Work Session Monday, November 26, 2007
Page 2 of 5 Pages
Mr. Kanner said that the companion bills to SB 400 will create a big problem in
bargaining with the unions. There is also a big problem with south County
groundwater issues that the State should support.
Commissioner Baney pointed out that there are major issues with mental health
needs and housing for these residents. Mr. Kanner said that grants are being
sought to help with this type of housing and programs. However, the Mental
Health Division at the State is not interpreting the bill to the benefit of the
County.
The Commissioners would also like to see the Justice Court within the City of
Bend established; this has failed in the past.
Mr. Nelson said they are working with judges and attorneys on the indigent
defense issue.
Commissioner Luke stated that there needs to be a way to obtain transportation
funding. There is no new ODOT construction scheduled in the entire region
next year, from state border to state border. Mr. Kanner stated that there is
some action anticipated for an increase in the gas tax, but Mr. Nelson said this
would be a hard sell because of the overall high cost of gasoline at this time.
Commissioner Baney is concerned about CCF and Family Access funding. For
the most part these funds will not be available in the future. She will provide
information on this issue to Mr. Nelson.
Commissioner Luke said that the cigarette tax measure failed due to the fact
that the funding was not allocated towards children's health needs. Mr. Nelson
stated that the legislature has been trying to institute universal health care but
were trying to do this in a roundabout way. If they were more direct and
explained exactly what would be covered, it might be successful. At this point
even the children who are now eligible are not receiving the services they need.
Mr. Nelson said he would like input from the County around the end of January
regarding priorities. It needs to be narrowed down to a reasonable number of
issues so that his efforts can be more effective.
Minutes of Board of Commissioners' Work Session Monday, November 26, 2007
Page 3 of 5 Pages
2. Overview of COIC/COCIB Economic and Investment Strategy.
Andrew Spreadborough gave an overview of the COIC strategy for the
upcoming year. He stated that at this point there appears to be little or no
funding to come from the State for this program. However, the public hearing
scheduled for the Wednesday Board business meeting is a required step for the
program to proceed. (A copy of the information discussed is attached.)
3. Finance/Tax Update.
Marty Wynne gave an overview of the current finance/tax situation.
Commissioner Luke asked for specifics regarding the Solid Waste construction
fund.
Mr. Wynne said that rates are plummeting, which means that there is concern
about the effect of the housing slump on various industries, resulting in a drop
in the stock market and a lower return on treasury notes.
He then explained the status of the local improvement district construction
fund. (A copy of the information is attached.) Mr. Kanner pointed out that the
County has a moratorium on accepting roads into the system; Mr. Wynne asked
how any ending debt service funds should be handled if funds remains after the
debt service for construction is paid since the fund will eventually become
inactive. There is working capital in the fund to cover the projects.
Mr. Wynne then gave a comparison of the 2006-07 and 2007-08 property taxes
collected and distributed. (A copy of his report is attached.)
4. Discussion of Hidden Canyon Resort MOU.
Peter Russell gave an overview of the item, which is in regard to traffic impacts
on Deschutes County from the Hidden Canyon Resort located in Crook County.
An attorney representing Hidden Canyon attended the meeting to answer any
questions the Board might have. Laurie Craghead pointed out that a
Memorandum of Understanding is non-binding but that it will be written to
obtain a more firm commitment
Minutes of Board of Commissioners' Work Session Monday, November 26, 2007
Page 4 of 5 Pages
5. Consideration of Economic Development Grant Requests.
There were no requests to consider at this time.
6. Update of Commissioners' Meetings and Schedules.
Dave Kanner said he would like to schedule Thursday, January 31 for the
Board's goal setting meeting.
7. Other Items.
In regard to the Commission on Children & Families' Board membership
openings, Mr. Kanner stated that the Board of the CCF would like all four
applicants appointed.
Being no further discussion, the meeting adjourned at 3:40 p.m.
DATED this 26th Day of November 2007 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
Michael M. Daly, Ch r
Dennis R. Luke, Vice Chair
Tammy Baney, Commis oner
Minutes of Board of Commissioners' Work Session
Page 5 of 5 Pages
Monday, November 26, 2007
Vk,O l
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, NOVEMBER 26, 2007
Discussion of February Legislative Session - Mark Nelson, Public Affairs
Counsel
2. Overview of COIC/COCIB Economic and Investment Strategy -Andrew
Spreadborough, COIC
3. Finance/Tax Update - Marty Wynne
4. Discussion of Hidden Canyon Resort MOU - Peter Russell
5. Consideration of Economic Development Grant Requests
6. Update of Commissioners' Meetings and Schedules
7. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherivise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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COMPARISON - MEASURE 40 vs. ODAA vs. CURRENT GUIDELINES
(PROPERTY CRIMES)
Measure 40 other basic provisions:
• Local corrections is reimbursed by the state for any costs associated with pre-conviction
incarceration.
• Offender serve sentences in state prison or work camps
• Effectively eliminates early release for AIP for each of the affected crimes.
ODAA other basic provisions:
Repeat Property Offenders:
• Robbery 3 is added as both a predicate and RPO crime.
• Felony fraudulent use of CC and criminal possession of a forged instrument 1 are added to
the list of crimes for which a person can receive an RPO sentence (already predicates).
• Offender is not eligible for a downward departure from the presumptive sentence if at the
time the defendant committed the crime the defendant was under supervision for a felony
crime.
• All RPO offenders are eligible for a sentence reduction after completing AIP unless
they have already been granted a reduction in sentence for completion of an AIP.
• Require judicial findings prior to a downward departure from the presumptive RPO
sentence:
o The defendant has not previously received a downward departure from a RPO
sentence;
o Considering the nature of the offense and the harm to the victim, the defendant's
reduction in sentence through a downward departure would not unduly reduce the
appropriate punishment;
o The downward departure would not risk public safety and increase the likelihood
that the defendant will be rehabilitated;
o The defendant was not on felony supervision at the time he/she committed the
crime for which the downward departure is sought;
o The harm or loss caused by the crime is less than is usual for that type of crime;
and
o The crime was not part of an organized criminal activity.
• Attempts qualify as predicates.
• Mail theft becomes a felony, a RPO predicate and a RPO crime.
• Minimum and maximum sentence must be announced in open court.
Alternative Incarceration Program
• Reverse the presumption on AIP.
• Offenders may only receive one reduction in sentence for participating in AIP.
• To be eligible the court must find:
o The defendant has not previously participated in AIP;
o That considering the nature of the offense and the harm to the victim, the
defendant's reduction in sentence through an AIP would not unduly reduce the
appropriate punishment and would not risk public safety and would enhance the
likelihood that the defendant will be rehabilitated;
o The defendant was not on supervision at the time he/she committed the crime for
which AIP is sought;
o The harm or loss caused by the crime is less than is usual for that type of crime;
o The crime was not part of an organized criminal activity.
• No eligibility for crimes involving serious physical injury or death or crimes that require
sex offender registration.
• The maximum sentence reduction for AIP participation is 20% + 20% for earned
time (This would go in ORS 421.504).
• All AIP inmates must serve at least 12 months, and the 12 months includes jail time if
credit for time served was granted and includes the transitional leave time.
• Transitional leave is reduced from 90 to 30 days.
• Offenders who fail in AIP may not reenter while serving the sentence under which they
previously failed the AIP.
• Parties may to stipulate to AIP eligibility or ineligibility at any time with the consent of
both the state and defendant.
Created on 9/20/2007 2:21:00 PM
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I Local Improvement Districts Construction Fund (430)
July 1, 2007 Cash Balance $ 681,291
Estimated Revenue thru 6/30/08
Assessments and Interest Earnings 22,543
Manzanita Assessments 75,973 $ 98,516
July 1, 2007 Cash Balance plus Estimated Revenue
Estimated Expenditures thru 6/30/08
LID Construction Costs thru 11/19/07
(Pumice Butte & Manzanita)
LID Construction Costs thru 6/30/08
(Manzanita & Admin Costs)
June 30, 2008 Estimated Cash Balance
$ 779,807
(396,604)
(247,411) $ (644,015)
$ 135,792
* Does not include estimated construction costs of $1,046,315 for Beaver Special Road District LID
Note:
The following are LID debt service funds:
(1) 2000 Series Limited Tax Improvement (521)
(2) Local Improvement District 2003 (522)
(3) Local Improvement District 2005 (523)
(4) Local Improvement District 2007 (524)
Comparison of 2006-07 and 2007-08 Current Year Property Taxes
Tax Year Tax Year
2006-07 2007-08
Total Tax Roll $ 214,410,461.55 Total Tax Roll $ 233,330,396.12
Actual % Estimated %
Collected at 6/30/07: 94.5% Collected at 6/30/08: 94.5%
Dollars Distributed
% of total Actual/Estimated
Fiscal Year Collections
Dollars Distributed
Year to Date $
% of total Actual/Estimated
Fiscal Year Collections
Dollars Distributed
Year to Date $
% of total Actual/Estimated
Fiscal Year Collections
Dollars Distributed
Year to Date $
% of total Actual/Estimated
Fiscal Year Collections
Tax Year 2006-07
Turnover $
Turnover Date
Turnover %
10/31/2006
$ 13,178,619.64
6.1%
11/8/2006
24,990,601.78
38,169,221.42
17.8%
11/15/2006
64,783,277.76
102,952,499.18
48.0%
11/22/2006
67,951,056.52
170,903,555.70
79.7%
Tax Year 2007-08
Turnover $
Turnover Date
Turnover %
10/31/2007
$ 26,767,820.44
11.5%
11/8/2007
19,221,683.49
45,989,503.93
19.7%
11/16/2007
97,074,383.11
143,063,887.04
61.3%
11/26/2007
39,836,339.12
182,900,226.16
78.4%
Deschutes County
2007-08 Tax Collections by Source
Official
Date
10/12/2007
Prepays Payments
1,068,080.02
Banks
Lockbox
Data Exchange
Tax Office
Total
10/15/2007
7,613.39
50, 711.31
1,118, 791.33
10/16/2007
2,857.07
114,600.37
122,213.76
10/17/2007
6,079.16
153,063.47
155,920.54
10/18/2007
12,902.94
39
832
61
112,772.66
118,851.82
10/19/2007
,
.
470,966.69
523,702.24
10/22/2007
27
289
28
300,849.36
336,931.58
637,780.94
10/23/2007
,
.
8
609
53
468,978.30
594,044.18
1,090,311.76
1
0/24/2007
,
.
8
723
39
4,155, 800.29
524,586.79
4,688,996.61
10/25/2007
,
.
25,655.56
216,129.90
721,527.58
2
668
852
55
432,555.15
1,162,806.12
10/26/2007
1
0/29/2007
17,206.51
426,790.59
,
,
.
1,869,563.08
672,502.13
652,489.40
3,583,140.14
2
966
049
58
10/30/2007
21,492.62
18
640
01
167,378.89
1,418,680.04
762,076.59
,
,
.
2,369,628.14
10/31/2007
,
.
15,044.07
2,762,557.35
2
010
937
97
681,528.72
3,462,726.08
11/1/2007
14,727.16
302,308.18
,
,
.
1
489
341
96
661,917.16
2,687,899.20
11/2/2007
13,779.59
223,935.90
,
,
.
2
195
789
46
734,040.94
2,540,418.24
11/5/2007
35,808.66
,
,
.
4
546
858
68
703,833.44
3,137,338.39
11/6/2007
11/7/2007
45,497.79
456,355.51
,
,
.
1,951,065.73
795,183.82
1,599,312.89
5,377,851.16
4
052
231
92
11/8/2007
9,917.80
28,374.34
361,016.08
421,038.88
5,344,551.74
2
315
715
30
1,666,828.35
,
,
.
7,382,313.97
11/9/2007
26,611.81
,
,
.
4
278
347
46
1,359,979.88
4,125,108.40
11/13/2007
192,360.98
1,033,687.58
,
,
.
2
943
382
40
1,450,034.35
5,754,993.62
1
1/14!2007
11/15/2007
62,514.93
,
,
.
10,836,864.90
40,032,779.86
2,854,464.24
4,290,438.13
7,023,895.20
55
222
597
82
11/16/2007
122,995.97
167
371
59
2,067,740.67
14,535,759.02
6,655,147.00
,
,
.
23,381,642.66
11/19/2007
,
.
14,185.48
952,122.54
3,808,151.41
7
874
284
42
3,170,981.07
7
,146,504.07
11/20/2007
11/21/2007
11,162.00
2,422,940.50
,
,
.
11,374,757.83
330,719.16
2,768,512.55
8,840,592.44
16
908
092
04
Tot
als to date
38.12
11068,080.02 917,459.75
503,707.27
7,487,411.82
4,328,814.32
81
773
245
41
4
8
2,485,268.26
,
,
.
7,317,827.97
of Total
%
0
5%
4
1%
,
,
.
°
,
99,258.04
36,754,771.12
182,900,226.16
.
.
44.7 /0
°
30.0 /0
20.1%
100.0%
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
November 26, 2007
(1) Monthly Investment Report
(2) October 2007 Financial Statements
(3) LID Funding and Financial Projections
(4) Property Tax Collections - FY 2007/08
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Memorandum
Date: November 19, 2007
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find October 2007 financial reports for the following funds:
General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702),
Health (259), Mental Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
Year to Date
Year to Date
Budget
Actual Variance FY % Coll.
$ 5,920,000 $ 6,713,253 $ 793,253 100% 113%
6,184,000
2,428,192
(3,755,808)
33%
13%
18,552,000
18,552,000
-
0%
842,191
1,195,161
352,970
33%
47%
a)
2,526,574
2,625,669
99,095
4%
359,057
519,163
160,106
33%
48%
b)c)
1,077,170
1,002,170
(75,000)
-7%
760,033
612,753
(147,280)
33%
27%
d)
2,280,100
1,949,100
(331,000)
-15%
5,821
9,311
3,490
33%
53%
b)
17,464
17,464
-
0%
33
222
189
33%
222%
100
250
150
150%
91,133
104,306
13,173
33%
38%
e)
273,400
331,744
58,344
21%
83,282
127,361
44,079
33%
51%
b)
249,845
249,845
-
0%
24,000
17,550
(6,450)
33%
24%
f)
72,000
72,000
-
0%
28,333
30,332
1,999
33%
36%
85,000
85,000
-
0%
667
668
1
33%
33%
2,000
2,000
-
0%
8,378,550
5,045,019
(3,333,531)
33%
20%
25,135,653
24,887,242
(248,411)
-1%
Revised
Year End
$
oa
Bud et
Projection
Variance
Variance
$ 5,920,000 $ 6,713,253 $ 793,253 13%
TOTAL RESOURCES
14,298,550
11,758,272
(2,540,278)
33%
38%
31,055,653
31,600,495
544,842
2%
REQUIREMENTS:
Exp.
Expenditures
Assessor
1,256,704
1,093,548
163,156
33%
29% g)
3,770,112
3,595,112
175,000
5%
County Clerk
538,352
454,497
83,855
33%
28% h)
1,615,056
1,564,856
50,200
3%
BOPTA
22,005
22,460
(455)
33%
34%
66,016
66,016
-
0%
BOCC
258,993
227,632
31,361
33%
29%
776,979
776,979
-
0%
District Attorney
1,528,953
1,374,946
154,007
33%
30% i)
4,586,859
4,300,000
286,859
6%
Finance/Tax
283,083
262,398
20,685
33%
31%
849,249
849,249
-
0%
Veterans
88,494
66,901
21,593
33%
25%
265,481
265,481
-
0%
Property Management
81,323
72,812
8,511
33%
30% i)
243,970
236,070
7,900
3%
Grant Projects
32,320
31,488
832
33%
32%
96,960
96,960
-
0%
Non-Departmental
434,537
288,431
146,106
33%
22%
1,303,612
1,303,612
-
0%
Contingency
1,730,952
-
1,730,952
33%
n/a
5,192,855
-
5,192,855
100%
6,255,716
3,895,113
2,360,603
33%
21%
18,767,149
13,054,335
5,712,814
30%
Transfers Out
4,096,168
4,018,496
77,672
33%
33%
12,288,504
12,288,504
-
0%
TOTAL REQUIREMENTS
10,351,884
7,913,609
2,438,275
33%
25%
31,055,653
25,342,839
5
712
814
18%
NET (Resources - Requirements)
3,946,666
3,844,663
(102,003)
-
6,257,656
,
,
6,257,656
a) Receipts of Cigarette Tax and Liquor Revenue trending higher than anticipated.
b) A&T grant payment received quarterly. Two payments reflected in actuals.
c) Revenue projection reduction for GIS transfer funds related to a State project that may discontinue. (See footnote g.)
d) Projection adjustment based on trending of Filing & Recording Fees and A&T Recording Fees.
e) Additional revenues expected from the Department of Justice HIDTA grant.
f) Payments received quarterly. One payment reflected in actuals.
g) Projection adjusted $100,000 for salary savings and $75,000 for costs that will not be incurred if State project is discontinued.
h) Reduction in projection reflects costs not incurred with elimination of September election and reduced cost of capital expenditure.
i) Personnel services projection decreased to reflect anticipated salary savings.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Four Months Ended October 31, 2007
I
Year to Date
Revised
Year End I
I
Budget
Actual
Variance
FY %
Coll. %
I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 900,000
$ 987,986
$ 87,986
100%
110%
$ 900,000
$ 987,986
$ 87,986
Revenues
Federal Grants
51,333
-
(51,333)
33%
0%
a)
153,998
153,998
-
SB #1065-Court Assess.
16,000
20,110
4,110
33%
42%
48,000
66,000
18,000
State Miscellaneous
1,531
-
(1,531)
33%
0%
b)
4,594
-
(4,594)
Discovery Fee
3,333
6,015
2,682
33%
60%
c)
10,000
21,000
11,000
Food Subsidy
13,000
6,574
(6,426)
33%
17%
d)
39,000
39,000
-
Juvenile Crime Prevention
90,130
74,120
(16,010)
33%
27%
a)
270,391
296,480
26,089
Inmate/Prisoner Housing
26,667
10,200
(16,467)
33%
13%
e)
80,000
60,000
(20,000)
Inmate Commissary Fees
400
243
(157)
33%
20%
1,200
1,200
-
Contract Payments
221,571
54,589
(166,982)
33%
8%
f)
664,712
320,000
(344,712)
Miscellaneous
167
150
(17)
33%
30%
500
500
-
Program Fees
-
103
103
33%
n/a
-
103
103
MIP Diversion Fees
1,333
625
(708)
33%
16%
4,000
4,000
-
Interest on Investments
12,000
20,115
8,115
33%
56%
36,000
60,000
24,000
Leases
11,571
9,140
(2,431)
33%
26%
34,714
13,403
(21,311)
Grants - Private
-
1,741
1,741
33%
n/a
-
1,741
1,741
Leve17
41,946
26,352
(15,594)
33%
21%
a)
125,839
105,409
(20,430)
Total Revenues
490,982
230,077
(260,905)
33%
16%
1,472,948
1,142,834
(330,114)
Transfers In-General Fund
1,977,741
1,977,741
-
33%
33%
5,933,223
5,933,223
-
TOTAL RESOURCES
3,368,723
3,195,804
(172,919)
33%
38%
8,306,171
8,064,043
(242,128)
REQUIREMENTS:
Exp.
Expenditures
Community Justice-Juvenile
Personal Services
873,902
826,151
47,751
33%
32%
g)
2,621,706
2,592,706
29,000
Materials and Services
608,051
389,407
218,644
33%
21%
h)
1,824,154
1,624,154
200,000
Capital Outlay
33
-
33
33%
0%
100
100
-
Juvenile Resource Center
Personal Services
990,636
882,264
108,372
33%
30%
g)
2,971,908
2,781,908
190,000
Materials and Services
78,852
63,691
15,161
33%
27%
236,557
220,557
16,000
Capital Outlay
33
-
33
33%
0%
100
100
-
Contingency
217,215
-
217,215
33%
n/a
651,646
-
651,646
TOTAL REQUIREMENTS
2,768,722
2,161,513
607,209
33%
26%
8,306,171
7,219,525
1,086,646
NET (Resources - Requirements)
600,001
1,034,291
434,290
-
844,518
844,518
a) Reimbursements requested quarterly. Federal (Byme Grant-Functional Family Therapy) grant request submitted in November.
Juvenile Crime Prevention and Level 7 projections adjusted for a change in funding by the State finalized in August.
b) Projection eliminated due to receipt of revenue in prior year.
c) Requests for discovery documents are higher than anticipated.
d) Restructuring of Food Subsidy system caused delays in payment. August and September payments received in October,
July in November. Anticipate total budgeted amount to be received by year end.
e) Due to increased population of in-county youth (WellSpring Program), housing for out-of-county youth decreased. With the
discontinuance of the WellSpring Program on August 31 st, out-of-county youth population and associated revenues should
increase.
f) Billing to DHS is generated in succeeding month with payments being received 6-8 weeks after billing. Projection adjusted
for elimination of WellSpring Program.
g) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel.
h) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WeIlSpring Program.
SHERIFF - Rev Detail
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Interest on Unsegregated
Total Revenues
TOTAL RESOURCES
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,562,148 $ 2,648,830 $ 86,682 100%
6,146,251 4,871,181
4,035,439 3,667,452
- 40,276
(1,275,070) 33%
(367,987) 33%
40,276 33%
- 33%
10,181,690 8,578,909 (1,602,781) 33%
12,743,838 11,227,739 (1,516,099) 33%
103% $ 2,562,148 $ 2,648,830 $ 86,682
26% a) 18,438,752
30% a) 12,106,316
n/a -
n/a -
28% 30,545,068 28,942,287 (1,602,781)
34% 33,107,216 31,591,117 (1,516,099)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
Civil
Automotive/Communications
Investigations/Evidence
Patrol/Civil/Comm Supp
Records
Adult Jail
Court Security
Emergency Services
Special Services Division
Regional Work Center
Training Division
Non-Departmental
Contingency
Exp.
730,519
577,794
152,725
33%
26% b)
2,191,557
2,091,557
100,000
221,110
220,368
742
33%
33%
663,327
663,327
-
426,602
487,987
(61,385)
33%
38% c)
1,279,803
1,279,803
-
691,760
691,233
527
33%
33%
2,075,281
2,075,281
-
2,462,195
2,242,819
219,376
33%
30% d)
7,386,586
7,286,586
100,000
193,735
185,228
8,507
33%
32%
581,205
581,205
-
2,906,678
2,533,592
373,086
33%
29% e)
8,720,033
8,520,033
200,000
80,787
62,467
18,320
33%
26%
242,360
242,360
-
45,405
47,592
(2,187)
33%
35%
136,215
136,215
-
250,566
234,760
15,806
33%
31%
751,698
751,698
-
1,211,323
1,119,368
91,955
33%
31% 0
3,633,970
3,433,970
200,000
65,430
62,409
3,021
33%
32%
196,289
196,289
-
928,962
2,594,371
(1,665,409)
33%
93% g)
2,786,885
2,873,567
(86,682)
804,002
-
804,002
33%
n/a
2,412,007
-
2,412,007
Transfers Out 16,667 12,500 4,167 33%
TOTAL REQUIREMENTS
11,035,741
11,072,488
(36,747) 33%
NET (Resources - Requirements)
1,708,097
155,251
(1,552,846)
25% 50,000 50,000 -
33% 33,107,216 30,181,891 2,925,325
1,409,226 1,409,226
17,163,682 (1,275,070)
11,738,329 (367,987)
40,276 40,276
Sheriff Notes
Statement of Financial Operating Data
Four Months Ended October 31, 2007
a) Projection reflects adjustment for first quarter actual expenditures reimbursed.
b) Variance due to open Undersheriff position and timing of capital expenditures.
c) The annual $231,610 transfer to Fund 245 (Communication System) for the year was made
in September.
d) Five open Patrol positions will be filled in December/Janurary. Personnel expenditures will end
the year below budget.
e) The open deptuty positions (6) will be filled by January. Personnel expenditures will end the year
below budget.
f) Variance due to timing of filling open positions for opening the Work Center. Personnel
expenditures will be below budget for the year. Part of the labor savings will offset higher than
budgeted renovation expenses.
g) Allocation of beginning net working capital to County wide and Rural Law Enforcement Districts.
Projection revised for fiscal year 2006-07 year end adjustments.
Sheriff 701
Statement of Financial Operating Data
Four Months Ended October 31, 2007
I
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Con. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
33%
n/a
$ -
$ -
$ _
Revenues
Tax Revenues - Current
4,647,115
1,659,700
(2,987,415)
33%
12%
13,941,344
13,941,344
-
Tax Revenues - Prior
84,813
79,704
(5,109)
33%
31%
254,440
254,440
-
State Grant
15,052
12,382
(2,670)
33%
27%
45,156
45,156
-
Transp. of State Wards
1,667
5,406
3,739
33%
108%
5,000
8,000
3,000
SB 1145
667,868
1,088,898
421,030
33%
54% a)
2,003,604
2,023,208
19,604
Des. Cty Video Lottery Grant
116,667
-
(116,667)
33%
0% b)
350,000
350,000
-
Des Cty Sheriffs Office
429,212
1,295,648
866,436
33%
101% c)
1,287,636
1,327,064
39,428
Des Cty Court Security
33,335
33,336
1
33%
33%
100,006
100,006
-
Des Cty Juvenile Contract
3,200
6,628
3,428
33%
69%
9,600
9,600
-
Des Cty Parole & Prb Cnt
267
-
(267)
33%
0%
800
800
-
Title III Reimbursement
-
-
-
33%
n/a d)
-
75,000
75,000
Inmate Commissary Fees
26,667
21,151
(5,516)
33%
26%
80,000
80,000
-
Work Center Work Crews
25,000
-
(25,000)
33%
0% e)
75,000
75,000
-
Soc Sec Incentive-Fed
1,333
2,000
667
33%
50%
4,000
4,000
-
Miscellaneous
4,500
741
(3,759)
33%
5%
13,500
13,500
-
Medical Services Reimb
5,600
881
(4,719)
33%
5%
16,800
16,800
-
Restitution
350
141
(209)
33%
13%
1,050
1,050
-
Sheriff Fees
51,205
54,851
3,646
33%
36%
153,615
153,615
-
Interest
30,000
(24,179)
(54,179)
33%
-27% f)
90,000
90,000
-
Interest on Unsegregated
2,400
1,440
(960)
33%
20%
7,200
7,200
-
Rentals
-
14,589
14,589
33%
1458900% g)
1
21,882
21,881
Total Revenues
6,146,251
4,253,317
(1,892,935)
33%
23%
18,438,752
18,597,665
158,913
TOTAL RESOURCES
6,146,251
4,253,317
(1,892,935)
33%
23%
18,438,752
18,597,665
158,913
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
-
Materials and Services
6,146,252
4,871,182
1,275,070
33%
26% h)
18,438,752
17,163,682
1,275,070
TOTAL REQUIREMENTS
6,146,252
4,871,182
1,275,070
33%
26%
18,438,752
17,163,682
1,275,070
NET (Resources - Requirements)
(1)
(617,866)
(617,865)
-
1,433,983
1,433,983
a) Projection adjusted for increase in 2007-09 State Budget Grant Allocation. Actual amount includes two quarterly payments.
b) Contribution toward Work Center remodel.
c) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
d) Title III approved allocation to Sheriffs Office.
e) Revenue from work crews is planned in third and fourth quarters after the work center reopens in January 2008.
f) Interest variance reflects timing of property tax revenue.
g) Delay in FBI relocation resulting in unexpected rental revenue.
h) Projection reflects adjustment for first quarter actual expenditures reimbursed.
Sheriff 702
Statement of Financial Operating Data
Four Months Ended October 31, 2007
Year to Date
Revised
Year r End
Budget
Actual
Variance
FY %
i
Coll. %
I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
33%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
2,246,667
821,404
(1,425,263)
33%
12%
6,740,000
6,740,000
-
Tax Revenues - Prior
40,537
78,560
38,023
33%
65%
121,610
121,610
-
Federal Grants
6,167
6,544
377
33%
35% a)
18,500
18,500
-
US Forest Service
24,000
24,000
-
33%
33%
72,000
72,000
-
State Grant
26,464
13,718
(12,746)
33%
17% b)
79,392
79,392
-
SB #1065 Court Assessment
14,167
20,110
5,943
33%
47% c)
42,500
67,000
24,500
Marine Board License Fee
32,981
-
(32,981)
33%
0% d)
98,944
98,944
-
Narcotic Task Force
36,667
-
(36,667)
33%
0% e)
110,000
110,000
-
Des Cty General Fund Grnt
121,749
-
(121,749)
33%
0% f)
365,247
365,247
-
Des Cty Transient Room Tax
761,584
761,584
-
33%
33%
2,284,753
2,284,753
-
Des Cty Other Grant
20,161
-
(20,161)
33%
0% g)
60,483
60,483
-
Des Cty Sheriffs Office
424,837
1,290,475
865,638
33%
101% h)
1,274,512
1,321,766
47,254
City of Sisters
131,085
131,085
-
33%
33%
393,255
393,255
-
Des Cty Tax/Fin Contract
917
-
(917)
33%
0% i)
2,750
2,750
-
Des Cty CDD Contract
17,178
-
(17,178)
33%
0% i)
51,535
51,535
-
Des Cty Solid Waste Cntrt
17,178
-
(17,178)
33%
0% i)
51,535
51,535
-
Des Cty Clerk/Election
1,000
-
(1,000)
33%
0% i)
3,000
3,000
-
Security & Traffic Reimb
21,500
9,178
(12,322)
33%
14% j)
64,500
64,500
-
Seat Belt Program
2,000
3,025
1,025
33%
50%
6,000
6,000
-
Miscellaneous
-
1,007
1,007
33%
n/a
-
1,500
1,500
Sheriff Fees
-
2,844
2,844
33%
n/a
-
5,000
5,000
Court Fines & Fees
41,667
27,027
(14,640)
33%
22% k)
125,000
85,000
(40,000)
Impound Fees
25,000
25,300
300
33%
34%
75,000
75,000
-
Restitution - Street Crimes
-
40
40
33%
n/a
-
500
500
Interest
20,000
(9,259)
(29,259)
33%
-15% 1)
60,000
60,000
-
Interest on Unsegregated
1,600
792
(808)
33%
17%
4,800
4,800
-
Sale of Equip & Material
333
906
573
33%
91%
1,000
1,000
-
Total Revenues
4,035,439
3,208,340
(827,099)
33%
27%
12,106,316
12,145,070
38,754
TOTAL RESOURCES
4,035,439
3,208,340
(827,099)
33%
27%
12,106,316
12,145,070
38,754
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
4,035,439
3,667,452
367,987
33%
30% m)
12,106,316
11,738,329
367,987
TOTAL REQUIREMENTS
4,035,439
3,667,452
367,987
33%
30%
12,106,316
11,738,329
367,987
NET (Resources - Requirements)
-
(459,112)
(459,112)
-
406,741
406,741
a) HIDTA reimbursements received as billed. Justice Assistance Grant (JAG) to be received ?
b) DUII and Safety Belt grants payment of $21,000 received early November. Anticipate collection of budgeted total by year end.
c) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections.
d) Marine board license fees are received in February and June.
e) Payments are received after the quarterly progress report is submitted and approved.
f) Payment from General Fund occurs in June.
g) Portion of court fines and fees collected by Justice Court to be paid in June.
h) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
i) Departments are billed when services are utilized.
j) Organizations and groups are billed when services are utilized.
k) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend.
1) Interest variance reflects timing of property tax revenue.
m) Projection reflects adjustment for first quarter actual expenditures reimbursed.
HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2007
Year to Date
Revised
Ye
En
RESOURCES:
Bud et
Var
iance
YY %
Coll.
Bud et
=
Pro
nce
Beg. Net Working Capital
Revenues
$ 600,000
$ 804,209
$ 204,209
100%
134%
$ 600,000
$ 804,209
$ 204,209
Medicare Reimbursement
1,667
290
(1,377)
33%
6%
a)
5
000
5
000
State Grant
Child Dev & Rehab Center
486,013
373,511
(112,502)
33%
26%
b)
,
1,458,040
,
1,535,103
77,063
State Miscellaneous
11,134
8,350
(2,784)
33%
25%
c)
33,401
33,401
OMAP
58,509
43,194
(15,315)
33%
25%
d)
175,528
175,528
Family Planning Exp Proj
87,300
183
3
66,270
(21,030)
33%
25%
e)
261,900
261,900
Grants
,
33
85,241
(98,092)
33%
15%
fl
550,000
550,000
_
School Districts
7,307
-
(7,307)
33%
0%
g)
21,922
21,922
Contract Payments/ESD
5,041
3
667
-
(5,041)
33%
0%
h)
15,123
15,123
Miscellaneous
,
-
(3,667)
33%
0%
h)
11,000
11,000
Patient Insurance Fees
-
19,267
150
25
533
150
6
266
33%
33%
n/a
-
150
150
Health Dept/Patient Fees
64,517
,
72
263
,
7
746
33
44%
57,800
57,800
Vital Records-Birth
13,333
,
11,880
,
(1
453)
%
33%
37%
30%
193,550
193,550
_
Vital Records-Death
30,667
28,485
,
(2,182)
33%
31%
40,000
92
000
40,000
9
Interest on investments
10,000
13,616
3,616
33%
45%
,
30
000
2,000
40
000
10
Donations
3,950
3,564
(386)
33%
30%
,
11
850
,
11
850
,000
Interfund Contract
Administrative Fee
39,094
15,707
(23,387)
33%
13%
1)
,
117,283
,
80,795
(36,488)
Interfund Grant
4,000
4,000
-
33%
33%
12,000
12,000
Total Revenues
-
1,028,799
11,721
763,775
11,721
(265
024)
33%
33%
n/a
25%
i
)
-
51,246
51,246
,
3,086,397
3,188,368
101,971
Transfers In-Reserve Fund
33
-
(33)
33%
0
Transfers In-General Fund
851,162
850
662
(500)
33%
%
100
100
TOTAL RESOURCES
2,479,994
,
2,418,646
(61
315)
33%
33%
39%
2,553,485
2,553,485
,
6,239,982
6,546,162
306,180
REQUIREMENTS:
Exp.
Expenditures
Personal Services
Materials and Services
1,380,197
1,301,835
78,362
33
°
31%
j)
4,140,591
3,840,591
300,000
Capital Outlay
463,338
424,461
38,877
33%
31%
1,390,013
1,390,013
Transfers Out
1,667
550,000
-
37
500
1,667
512
500
33%
33%
0%
5,000
5,000
Contingency
184
793
,
,
25%
150,000
150,000
,
-
184,793
33%
n/a
554,378
-
554,378
TOTAL REQUIREMENTS
2,579,995
1,763,796
816,199
33%
28%
6,239,982
5,385,604
854,378
NET (Resources - Requirements)
(100,001)
654,850
754
884
,
-
1,160,558
1,160,558
a) Actual collected includes receipts for July and August.
b) Monthly state grant payments received one month in arrears.
c) Payments received quarterly. Actual reflects first quarter payment.
d) Actuals include monthly payments for the Family Planning program staff (L Thistle/K Fost), and a quarterly payment for the Maternal
Child Health (MAC match funds). Payments lag a month behind billing period.
e) Revenues for Family Planning and Maternity Case Management programs lag a month behind. Total budgeted revenues are expected
to be collected.
f) Actual collected includes receipts for July and August encounters.
g) Grant will be received by end of fiscal year for Central Oregon Community Investment Board program.
h) School year starts in September with billing occurring one month in arrears.
i) Service contract with Juvenile Department totalling $80,795 billed quarterly. Projection for grant funding of $51,246 for Drug Court from
Mental Health moved to Interfund Grants.
j) Anticipated salary savings due to unfilled positions.
MENTAL HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
Local Grants
School Districts
Mental Health Jail Comp
Contract Payments
Miscellaneous
Patient Insurance Fees
Patient Fees
Seizure/Forfeiture
Interest on Investments
Rentals
Donation
Interfund Contract
Administrative Fee
Year to Date Revised Year End
ance
Budget Actual Variance FY % Coll. % Bud et Projection Vari
$ 2,900,000 $ 2,876,903 $ (23,097) 100% 99%
1,833
2,465
632
53,333
54,859
1,526
48,539
(8,036)
(56,575)
1,276,205
1,268,237
(7,968)
124,711
34,594
(90,117)
50,800
111,993
61,193
35,333
34,721
(612)
13,333
-
(13,333)
33,333
6,900
(26,433)
2,400
600
(1,800)
7,691
4,769
(2,922)
28,371
30,813
2,442
72,500
73,820
1,320
7,933
4,469
(3,464)
-
20,215
20,215
48,080
51,277
3,197
5,500
3,325
(2,175)
667
-
(667)
1,333
1,040
(293)
817,313
817,316
3
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
45%
34%
-6% a)
33% b)
9% C)
73%
33%
0% d)
7% e)
8%
21%
36%
34%
19%
n/a f)
36%
20%
0%
26%
33%
Total Revenues
2,629,208
2,513,377
(115,831) 33%
Transfers In-General Fund
487,505
490,005
2,500 33%
Transfers In-Other
142,731
139,397
(3,334) 33%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
32%
34%
33%
6,159,444 6,019,682 (139,762) 33% 47%
Exp.
$ 2,900,000 $ 2,876,903 $ (23,097)
5,500
5,500
-
160,000
160,000
-
145,618
137,618
(8,000)
3,828,614
4,611,473
782,859
374,134
374,134
-
152,400
200,000
47,600
106,000
106,000
-
40,000
40,000
-
100,000
100,000
-
7,200
7,200
-
23,072
23,072
-
85,114
85,114
-
217,500
217,500
-
23,800
23,800
-
-
20,215
20,215
144,240
144,240
-
16,500
16,500
-
2,000
2,000
-
4,000
4,000
-
2,451,940
2,451,940
-
7,887,632
8,730,306
842,674
1,462,516 1,462,516
428,193 428,193 -
12,678,341 13,497,918 819,577
2,445,041
2,316,642 128,399
33%
32% g)
7,335,124
7,010,124 325,000
1,253,568
945,583 307,985
33%
25% h)
3,760,704
3,810,704 (50,000)
33
- 33
33%
0%
100
100 -
50,000
37,500 12,500
33%
25%
150,000
150,000 -
471
477
471
- 477
33%
n/a
1,432,413
- 1,432,413
,
,
TOTAL REQUIREMENTS 4,226,113 3,299,725 926,388 33% 26% 12,678,341 10,970,928 1,707,413
NET (Resources - Requirements) 1,933,331 2,719,957 786,626 - 2,526,990 2,526,990
a) Negative YTD actual revenue represents an adjustment for revenue accrued June 30, 2007. Grant billing paid quarterly, in arrears.
b) Projection increased to reflect additional DHS State Grant funding for FY 07/08.
c) State miscellaneous variance a result of historical 30-60 day lag time in receiving payment.
d) First payment expected in November.
e) Services to school districts commence at start of school year and are billed monthly in arrears.
f) Revenues are unpredictable, not typically budgeted.
g) Anticipated salary savings due to unfilled positions.
h) Projection increased for new contracts related to additional grant funding and increased costs on existing contracts.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Four Months Ended October 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $
489,444
$ 211,661
$ (277,783)
100%
43%
$ 489,444
$ 211,661
(277,783)
Revenues
Admin-Operations
26,058
13,203
(12,855)
33%
17%
a)
78,175
65,000
(13,175)
Admin-GIS
2,667
899
(1,768)
33%
11%
b)
8,000
5,000
(3,000)
Admin-Code Enforcement
142,150
113,008
(29,142)
33%
26%
c)
426,450
390,000
(36,450)
Building Safety
822,650
643,144
(179,506)
33%
26%
c)
2,467,950
2,100,000
(367,950)
Electrical
201,300
167,428
(33,872)
33%
28%
c)
603,900
550,000
(53,900)
Contract Services
260,833
280,156
19,323
33%
36%
782,500
782,500
-
Env Health-On Site Prog
319,150
184,692
(134,458)
33%
19%
c)
957,450
650,000
(307,450)
Env Health-Lic Facilities
182,150
67,055
(115,095)
33%
12%
d)
546,450
546,450
-
Env Health - Drinking H2O
17,333
12,901
(4,432)
33%
25%
e)
52,000
52,000
-
EPA Grant
51,892
-
(51,892)
33%
0%
e)
155,675
155,675
-
Planning-Current
517,150
456,854
(60,296)
33%
29%
c)
1,551,450
1,450,000
(101,450)
Planning-Long Range
238,117
154,440
(83 677)
33%
22%
c)
714
350
650
000
(64
350)
,
,
,
Total Revenues
2,781,450
2,093,780
(687,670)
33%
25%
8,344,350
7,396,625
(947,725)
Trans In-CDD Reserve
66,667
-
(66,667)
33%
0%
200,000
200,000
-
Trans In-CDD Bldg/Elec
26,380
-
(26,380)
33%
0%
79,139
79,139
-
Trans In-General Fund
25,000
18,750
(6,250)
33%
25%
75,000
75,000
-
Transln-Other
33
-
(33)
0%
0%
100
100
-
TOTAL RESOURCES
3,362,561
2,324,191
(1,038,370)
33%
25%
9,188,033
7,883,286
(1,225,508)
REQUIREMENTS:
Exp. 9/61
EXPENDITURES & TRANSFERS
Admin-Operations Division
871,721
776,053
95,668
33%
30%
f)
2,615,163
2,550,000
65,163
Admin-GIS Division
101,325
93,681
7,644
33%
31%
303,974
303,974
-
Admin-Code Enforcement
76,590
56,687
19,903
33%
25%
229,770
229,770
-
Building Safety Division
436,950
421,024
15,926
33%
32%
f)
1,310,851
1,150,000
160,851
Electrical Division
144,004
131,926
12,078
33%
31%
432,013
432,013
-
Contract Services
212,421
197,510
14,911
33%
31%
f)
637,262
550,000
87
262
Env Health-On Site Pgm
197,395
166,799
30,596
33%
28%
f)
592,186
510,000
,
82
186
Env Health-Lic Facilities
166,381
149,098
17,283
33%
30%
499,143
499,143
,
-
Env Health - Drinking H2O
23,138
22,467
671
33%
32%
69,415
69,415
-
EPA Grant
41,217
38,258
2,959
33%
31%
123,651
123,651
-
Planning-Current Division
447,758
395,724
52,034
33%
29%
f)
1,343,273
1,275,000
68
273
Planning-Long Range Div
183,337
149,243
34,094
33%
27%
550,011
550,011
,
-
Contingency
160,440
-
160,440
33%
n/a
481
321
-
481
321
,
,
TOTAL REQUIREMENTS
3,062,677
2,598,470
464,207
33%
28%
9,188,033
8,242,977
945,056
NET (Resources - Requirements)
299,884
(274,279)
(574,163)
-
(359
691)
(280
452)
,
,
a) Revenue is low in relation to budget as payments for Redmond addressing contract are billed later in the year.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received primarily in January and February after license renewal statements are mailed out.
e) Payments are received in installments or as billed.
0 Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume.
ROAD
Statement of Financial Operating Data
Four Months Ended October 31, 2007
Year to Date
Revised I
Year End I
Budget
Actual
Variance
FY %
Coll. %
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 5,302,706 $
5,605,930
$ 303,224
100%
106%
$ 5,302,706
$ 5,605,930
$ 303,224
Revenues
System Development Ch
22,333
6,237
(16,096)
33%
9%
67,000
67,000
-
Mineral Lease Royalties
-
4,777
4,777
33%
n/a
-
4,777
4,777
Forest Receipts
1,022,667
-
(1,022,667)
33%
0%
a)
3,068,000
3,068,000
-
State Grant
124,148
-
(124,148)
33%
0%
372,445
372,445
-
Motor Vehicle Revenue
2,800,000
2,686,944
(113,056)
33%
32%
8,400,000
8,400,000
-
City of Bend
58,333
-
(58,333)
33%
0%
b)
175,000
175,000
-
City of Redmond
141,667
175
(141,492)
33%
0%
b)
425,000
425,000
-
City of Sisters
5,000
-
(5,000)
33%
0%
b)
15,000
15,000
-
Miscellaneous
16,667
14,879
(1,788)
33%
30%
50,000
50,000
-
Road Vacations
333
1,000
667
33%
100%
1,000
1,000
-
Interest on Investments
50,000
93,680
43,680
33%
62%
150,000
150,000
-
Donations
800
2,440
1,640
33%
102%
2,400
2,440
40
Interfund Contract
300,767
-
(300,767)
33%
0%
c)
902,300
902,300
-
Equipment Repairs
84,100
76,151
(7,949)
33%
30%
d)
252,300
252,300
-
Vehicle Repairs
33,333
-
(33,333)
33%
0%
e)
100,000
100,000
-
LID Construction
50,000
-
(50,000)
33%
0%
f)
150,000
150,000
-
Vegetation Management
30,600
-
(30,600)
33%
0%
g)
91,800
91,800
-
Inter-fund: Forester
7,000
-
(7,000)
33%
0%
g)
21,000
21,000
-
Car Washes
-
1,614
1,614
33%
n/a
d)
-
1,614
1,614
Sale of Eqp & Material
200,000
114,982
(85,018)
33%
19%
600,000
600,000
-
Sale of Public Lands
167
-
(167)
33%
0%
500
500
-
Total Revenues
4,947,915
3,002,879
(1,945,036)
33%
20%
14,843,745
14,850,176
6,431
Trans In-Solid Waste
309,000
-
(309,000)
33%
0%
h)
927,000
695,250
(231,750)
Trans In-Road Imp Res
5,220
-
(5,220)
33%
0%
i)
15,660
15,660
-
TOTAL RESOURCES
10,564,841
8,608,809
(1,956,032)
33%
50%
21,089,111
21,167,016
77,905
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,883,824
1,830,995
52,829
33%
32%
5,651,471
5,531,813
119,658
Materials and Services
2,876,319
2,430,366
445,953
33%
28% j)
8,628,958
7,742,761
886,197
Capital Outlay
1,381,667
7,485
1,374,182
33%
0% k)
4,145,000
1,281,000
2,864,000
Transfers Out
300,000
-
300,000
33%
0%
900,000
900,000
-
Contingency
894
587
-
587,894
33%
n/a
1,763,682
-
1,763,682
,
TOTAL REQUIREMENTS
7,029,704
4,268,846
2,760,858
33%
20%
21,089,111
15,455,574
5,633,537
NET (Resources - Requirements) 3,535,137 4,339,963 804,826
- 5,711,442 5,711,442
a) Annual payment anticipated to be received in December.
b) Billed upon completion of work.
c) Payment to be received in June 2007 from Funds 328 & 329.
d) Billed to County departments monthly in arrears.
e) Payment to be received in June 2007 from Fund 340.
0 Payment to be received in June 2007 from Fund 430.
g) Payment to be received in June 2007 from Fund 326.
h) Payment to be received quarterly from Solid Waste. Rate
increase for transfer postponed until October 1 st.
i) Payment to be received in June 2007 from Fund 335.
j) Seasonal expense includes overlays to occur spring 2008.
k) Funding reserved for Deschutes Junction project.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Polygraph Testing
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Cognitive Program
Interest on Investments
Leases
Rentals
Drug Court - Byrne
Total Revenues
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
$ 200,000 $ 311,856 $ 111,856 100% 156%
887,251
1,330,906
443,655
4,433
3,023
(1,410)
17,000
10,682
(6,318)
167
85
(82)
800
1,025
225
3,000
1,355
(1,645)
30,000
32,309
2,309
68,333
83,038
14,705
1,433
15
(1,418)
9,500
7,570
(1,930)
-
3,000
3,000
1,000
150
(850)
3,333
5,162
1,829
1,026,250
1,478,320
452,070
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
50% a)
23% b)
21%
17%
43%
15%
36%
41% c)
0%
27%
n/a d)
5% e)
52%
48%
$ 200,000 $ 311,856 $ 111,856
2,661,752
2,661,752
-
13,300
13,300
-
51,000
51,000
-
500
500
-
2,400
2,400
-
9,000
9,000
-
90,000
90,000
-
205,000
249,000
44,000
4,300
4,300
-
28,500
25,000
(3,500)
-
3,000
3,000
3,000
3,000
-
10,000
10,000
-
3,078,752
3,122,252
43,500
Transfers In-General Fund
113,333
113,333
-
33%
33%
340,000
340,000
Transfers In-Video Lottery
35,333
35,333
-
33%
33%
106,000
106,000
-
Transfers In-Sheriff
16,667
12,500
(4,167)
33%
25% f)
50,000
50,000
-
Transfers In-Other (GF)
1,000
750
(250)
33%
25% f)
3,000
3,000
-
TOTAL RESOURCES
1,392,583
1,952,092
559,509
33%
52%
3,777,752
3,933,108
155,356
REQUIREMENTS:
Exp.
Expenditures
Personal Services
938,511
858,007
80,504
33%
30% g)
2,815,532
2,735,532
(80,000)
Materials and Services
209,087
207,448
1,639
33%
33%
627,262
627,262
-
Capital Outlay
33
-
33
33%
0%
100
100
-
Contingency
111,619
-
111,619
33%
n/a
334,858
-
(334 858)
TOTAL REQUIREMENTS
1,259,250
1,065,455
193,795
33%
28%
3,777,752
3,362,894
(414,858)
NET (Resources - Requirements)
133,333
886,637
753,304
-
570
214
570
214
,
,
a) State Grant is paid quarterly. Two quarters have been received.
b) Subsidy funds were not included with State Grant in the quarterly payment. Second quarter payment received in early November.
c) Number of clients on supervision increased. In addition, a concerted effort to collect restitution affected Probation Supervison Fee
collection positively.
d) The Bethlehem Inn occupancy continued into new fiscal year resulting in unexpected revenue.
e) Rent not collected due to closure of transitional house for two months.
f) Transfers processed quarterly.
g) Projection adjusted to reflect salary savings on unfilled positions.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Four Months Ended October 31, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 542,211 $
613,800
$ 71,589
100%
113%
$ 542,211
$ 613,800
$ 71,589
Revenues
Federal Grants
91,646
62,497
(29,149)
33%
23%
274,939
274,939
-
Title IV - Family Sup/Pres
13,867
-
(13,867)
33%
0%
a)i)
41,601
37,650
(3,951)
HealthyStart Medicaid
46,667
36,051
(10,616)
33%
26%
b)
140,000
130,000
(10,000)
Child Care Block Grant
18,899
-
(18,899)
33%
0%
a)c)
56,698
58,668
1,970
Level 7 Services
68,656
-
(68,656)
33%
0%
a)i)
205,969
175,191
(30,778)
Juvenile Crime Prevention
129,969
-
(129,969)
33%
0%
d)i)
389,908
452,792
62,884
State Prevention Funds
45,833
46,875
1,042
33%
34%
e)
137,500
187,500
50,000
HealthyStart /R-S-G
110,231
-
(110,231)
33%
0%
a)i)
330,694
374,000
43,306
OCCF Grant
125,201
-
(125,201)
33%
0%
a)i)
375,603
472,124
96,521
Miscellaneous
1,167
3,894
2,727
33%
111%
f)
3,500
7,000
3,500
Court Fines & Fees
8,000
8,440
440
33%
35%
24,000
24,000
-
Interest on Investments
8,333
10,356
2,023
33%
41%
g)
25,000
45,000
20,000
Grants-Private
4,000
-
(4,000)
33%
0%
h)
12,000
11,000
(1,000)
Total Revenues
672,469
168,113
(504,356)
33%
8%
2,017,412
2,249,864
232,452
Trans from General Fund
116,400
116,400
-
33%
33%
349,200
349,200
-
Oth
f
099
57
824
42
275)
(14
33%
25%
171,297
171,297
-
er
rom
Trans
,
,
,
Total Transfers In
173,499
159,224
(14,275)
33%
31%
520,497
520,497
-
TOTAL RESOURCES
1,388,179
941,137
(447,042)
33%
31%
3,080,120
3,384,161
304,041
REQUIREMENTS:
Exp.
Expenditures
Personal Services
182,240
165,823
16,417
33%
30%
j)
546,721
546,721
-
Materials and Services
716,705
587,529
129,176
33%
27%
k)
2,150,116
2,284,206
(134,090)
Capital Outlay
33
-
33
33%
0%
100
100
-
Contingency
127,728
-
127,728
33%
n/a
383,183
-
383,183
TOTAL REQUIREMENTS 1,026,706 753,352 273,354 33% 24%
NET (Resources - Requirements) 361,473 187,785 (173,688)
3,080,120 2,831,027 249,093
553,134 553,134
a) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas.
b) Local Medicaid reimbursements trending downward due to new guidelines.
c) Federal funds to be requested later in the fiscal year.
d) JCP funding allocations increased.
e) Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000.
f) Partner reimbursements for office expenses, and project contributions expected to increase.
g) Interest income projection increased due to higher cash balance and additional grant funding.
h) Youth conference donations decreased to match 06/07 actual amount. Payments anticipated to be received in full by year end.
i) Grant funds totalling $917,204 received from OCCF in early November.
j) Savings in personal services will be used to fund a temporary, hourly position for the remainder of the fiscal year.
k) Some quarterly payments to service providers were still pending at the end of October. Projection adjusted for increase in
grant revenue that will be paid to service providers during the course of the fiscal year.
SOLID WASTE
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date LBd sed Year End
Budget Actual Variance FY % Coll. % et Pr ojection Variance
$ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,356 $ 2,678,908 $ 398,552
-
88,693
88,693
11,667
11,228
(439)
53,333
-
(53,333)
686,667
576,393
(110,274)
690,000
598,566
(91,434)
1,791,822
1,561,649
(230,173)
18,883
35,931
17,048
10,000
9,212
(788)
40,000
60,477
20,477
15,000
27,796
12,796
3,317,372
2,969,945
(347,427)
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
n/a a)
-
88,693
88,693
32%
35,000
35,000
-
0%
b)
160,000
160,000
-
28%
c)
2,060,000
2,004,000
(56,000)
29%
c)
2,070,000
2,038,500
(31,500)
29%
c)
5,375,465
5,231,215
(144,250)
63%
d)
56,650
56,650
-
31%
30,000
30,000
-
50%
120,000
181,000
61,000
62%
e)
45,000
45,000
-
30%
9,952,115
9,870,058
(82,057)
Trans In-North Area Dev 683,333 - (683 333) 33%
TOTAL RESOURCES 6,281,061 5,648,853 (632,208) 33%
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
0% f) 2,050,000 2,050,000 -
40% 14,282,471 14,598,966 316,495
Exp.
578,009
545,513 32,496
33%
31% g)
1,664,998
876,094 788,904
33%
18% h)
322,651
- 322,651
33%
0% i)
59,800
70,884 (11,084)
33%
40%
1,942,333
- 1,942,333
33%
0% j)
193,031
- 193,031
33%
n/a
TOTAL REQUIREMENTS 4,760,822 1,492,491 3,268,331 33% 10%
NET (Resources - Requirements) 1,520,239 4,156,362 2,636,123
1,734,028
1,701,532 32,496
4,994,995
4,994,995 -
967,954
967,954 -
179,400
179,400 -
5,827,000
5,595,250 231,750
579,094
- 579,094
14, 282, 471 13, 439,131 843,340
1,159,835 1,159,835
a) Unanticipated EPA grants passed thru Solid Waste.
b) Franchise fees are due April 15th.
c) Rate increase was budgeted to occur July 1 st, but was delayed until October 1 st.
d) Seasonal material.
e) Recycling revenues higher than expected and seasonal.
f) Transfer will occur after project completion anticipated in November 2007.
g) Projection reduced to reflect salary savings on unfilled positions.
h) Large dollar expenditures for items, projects, and events are scheduled throughout the year.
i) Debt service payments occur in December and June.
j) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year.
Remaining transfers are processed twice a year.
Health Benefits Trust
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Pro'ection Variance
$10,500,000 $10,760,885 $ 260,885 100% 102%
3,700,000
4,047,423
347,423
33%
36%
50,633
58,863
8,230
33%
39%
115,010
108,500
(6,510)
33%
31%
258,592
284,760
26,168
33%
37%
133,333
180,752
47,418
33%
45%
-
-
-
33%
n/a
-
28,550
28,550
33%
n/a
150,000
187,276
37,276
33%
42%
4,407,568
4,896,125
488,556
33%
37%
TOTAL RESOURCES 14,907,568 15,657,010 749,442 92% 66%
REQUIREMENTS Exp.
Expenditures:
Personal Services
36,262
34,491
1,771
33%
Materials & Services
Conferences and Seminars
1,000
-
1,000
33%
Claims Paid-Medical/Rx
3,279,376
2,695,177
584,200
33%
Claims Paid-DentalNision
433,556
396,939
36,617
33%
Refunds
-
(53,852)
53,852
33% n/a
Insurance Expense
141,050
108,214
32,836
33%
State Assessments
20,000
-
20,000
33%
Administration Fee
86,800
76,450
10,350
33%
PPO Fee
12,658
10,524
2,134
33%
Health Impact
13,333
14,990
(1,656)
33%
Printing
4,000
256
3,744
33%
Program Expense/Supplies
3,667
-
3,667
33%
Other
6,817
6,629
188
33%
Total Materials & Services
4,002,258
3,255,326
746,932
33%
Capital Outlay
-
-
-
33%
Contingency
3,869,015
-
3,869,015
33%
32%
$10,500,000 $10,760,885 $ 260,885
11,100,000
11,600,000
500,000
151,900
151,900
-
345,030
345,030
-
775,775
775,775
-
400,000
400,000
-
-
28,550
28,550
450,000
510,000
60,000
13,222,705
13,811,255
588,550
23,722,705 24,572,141 849,436
108,786 108,786 -
0%
3,000
3,000
-
27% a)
9,838,129
8,243,932
1,594,197
31% a)
1,300,669
1,214,167
86,502
-
(53,852)
53,852
26%
423,150
423,150
-
0%
60,000
60,000
-
29%
260,400
260,400
-
28%
37,975
37,975
-
37%
40,000
40,000
-
2%
12,000
12,000
-
0%
11,000
11,000
-
32%
20,452
20,452
-
27%
12,006,775
10,272,224
1,734,551
0%
100
-
100
0%
11,607,044
-
11,607,044
TOTAL REQUIREMENTS 7,907,535 3,289,817 4,617,718 33% 14%
NET (Resources - Requirements) 7,000,033 12,367,193 5,367,160
23,722,705 10,381,010 '13,341,695
- 14,191,130 14,191,130
a) Based on annualizing 17 weeks of claims paid.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Four Months Ended October 31, 2007
Year to Date Revised Year End
Budget Actual Variance % of FY % Coll. Bud et Projection Variance
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,947,210
$ 347,210
Revenues
Property Taxes - Current
795,420
278,749
(516,671)
Property Taxes - Prior
18,333
46,441
28,108
State Reimbursement
7,333
2,191
(5,142)
Telephone User Tax
253,213
68,278
(184,935)
Data Network Reimb.
11,333
29,473
18,140
Jefferson County
5,333
4,816
(517)
User Fee
11,000
27,439
16,439
Contract Payments
23,333
-
(23,333)
Miscellaneous
2,667
2,330
(337)
Interest
15,000
39,849
24,849
Interest on Unsegregated Tax
427
298
(129)
Total Revenues
1,143,392
499,864
(643,528)
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
100%
113%
$ 2,600,000
$ 2,947,210 $ 347,210
33%
12%
2,386,259
2,386,259 -
33%
84%
55,000
55,000 -
33%
10%
a)
22,000
22,000 -
33%
9%
b)
759,640
759,640 -
33%
87%
c)
34,000
34,000 -
33%
30%
16,000
16,000 -
33%
83%
d)
33,000
33,000 -
33%
0%
e)
70,000
70,000 -
33%
29%
8,000
8,000 -
33%
89%
0
45,000
100,000 55,000
33%
23%
1,280
1,280 -
33%
15%
3,430,179
3,485,179 55,000
3,743,392 3,447,074 (296,318) 33% 57% 6,030,179 6,432,389 402,210
Exp.
1,146,466
1,000,562
145,904
33%
29% g)
3,439,398
3,293,398
146,000
252,783
255,802
(3,019)
33%
34%
758,349
758,349
-
15,300
-
15,300
33%
0%
45,900
45,900
-
595,511
-
595,511
33%
n/a
1,786,532
-
1,786,532
2,010,060
1,256,364
753,696
33%
21%
6,030,179
4,097,647
1,932,532
1,733,332
2,190,710
457,378
-
2,334,742
2,334,742
a) Office of Emergency Management billed monthly in arrears. Actual reflects revenue received for the month of July.
b) Telephone tax received quarterly in two separate payments. Actual consists of one payment for first quarter with second payment
received in early November.
c) Majority of fees billed to agencies have been received.
d) Crooked River Ranch annual payment received. Forest Service payments are received quarterly.
e) Contract payments from participating agencies normally received in November and December.
f) Projection increased for higher than anticipated earnings.
g) Decrease of projection on Personal Services represents salary savings on unfilled positions.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Four Months Ended October 31, 2007
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 75,000 $ 10,606 $ (64,394) 100% 14% $ 75,000 $ 10,606 $ (64,394)
438,000
438,747
747
33%
48%
920,000
920,747
747
30,000
29,323
(677)
33%
70%
42,000
41,323
(677)
-
-
-
33%
0%
6,000
6,000
-
18,000
10,853
(7,147)
33%
18%
60,000
52,853
(7,147)
85,000
78,410
(6,590)
33%
29%
270,000
263,608
(6,392)
-
3,340
3,340
33%
6%
55,000
58,340
3,340
90,000
128,888
38,888
33%
40%
320,000
358,888
38,888
1,000
198
(802)
33%
10%
2,000
1,000
(1,000)
5,000
10,000
5,000
33%
21%
47,000
52,000
5,000
-
5,000
5,000
33%
5%
95,000
100,000
5,000
1,668
4,771
3,103
33%
95%
5,000
8,103
3,103
2,668
4,791
2,123
33%
60%
8,000
10,122
2,122
671,336
714,321
42,985
33%
39%
1,830,000
1,872,983
42,983
310,088
309,088
1,000
33%
44%
705,353
705,353
-
1,056,424 1,034,015 (20,409) 33% 40% 2,610,353 2,588,942 (21,411)
Exp.
297,304
273,664 23,640
33%
300,724
328,146 (27,422)
33%
-
- -
33%
45,000
- 45,000
33%
125,000
234,000 (109,000)
33%
-
- -
33%
768,028 835,810 (67,782) 33%
288,396 198,205 (88,191)
Accrued Revenue (Accounts Receivable):
Current Month Events 13,969
Prior Months 2,505
Total Accounts Receivable 16,474
J
31%
891,983
868,272 23,711
36%
902,542
963,878 (61,336)
0%
359,101
359,101 -
0%
45,000
45,000 -
94%
250,000
250,000 -
n/a
161,727
- 161,727
32% 2,610,353 2,486,251 124,102
- 102,692 102,692
Deposits Received for Future Events:
2007:
November
30,153
December
775
2008:
January
2,000
February
3,200
March
1,050
April
5,280
May
2,200
June
1,700
September
800
October
785
November
1,250
December
575
2009 and Beyond
40,427
TOTAL
90,195
r
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
October 2007
Budget
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ _
$ -
Receipts:
Events
53,000
54,368
1,368
Telephone Fees - Events
-
330
330
Parking Fees
-
-
-
Storage
18,000
10,853
(7,147)
RV / Camping
10,000
2,371
(7,629)
Horse Stall Rental
-
690
690
Concession % - Food
21,000
19,927
(1,073)
Vending Machines
1,000
-
(1,000)
Interfund Contract
-
10,000
10,000
Rights (Signage, etc.)
1,000
1,000
Miscellaneous
417
92
(325)
Interest
667
1,376
709
Total Receipts
104,084
101,007
(3,077)
Transfer In:
Transfer from Annual County Fair 235,000 234,000 (1,000)
Total Transfers 235,000 234,000 (1,000)
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
339,084 335,007 (4,077)
74,326
65,870 8,456
75,181
69,950 5,231
45,000
- 45,000
125,000
234,000 (109,000)
319,507 369,820 (50,313)
19,577 (34,813) (54,390)
Deschutes County
Fair and Expo Center
Accounts Receivable
October 31, 2007
Current Month
Sarah Fisher 515
T-Mobile 154
4-H 300
Food & Beverage - estimate 13,000
Total Current Month 13,969
Prior Months:
September 2006
OHSET Training 365
October 2006
Angus Banquet 125
April, 2006
NW Expo & Trade show 2,015
Total Prior Months 2,505
Total Accrued Revenue as of October 31, 2007 16,474
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Community Development Department
Planning Division Building Safety Division Environmental Health Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX(541)385-1764
http://www.co.deschutes.or.us/cdd/
February 14, 2007
Bill Zelenka, Planning Director
Crook County Community Development
Planning Department
300 NE Td Street
Prineville, OR 97754
RE: 3rd Deschutes County letter regarding types of traffic mitigation, timing of
improvements, and cost shares for Hidden Canyon destination resort
(File C-CU-DES-03-06)
Deschutes County appreciates the calculations provided today by the applicant's traffic analyst
regarding mitigations for the Powell Butte Highway/Neff-Alfalfa Market Road and Powell Butte
Highway/Butler Market Road intersections. Deschutes County staff has agreed that Powell Butte
Highway/Butler Market intersection will not be an all-way stop, but Deschutes County would agree
in concept to a roundabout.
Today Kittleson & Associates (KAI) has provided Deschutes County with a cost estimate of $1.5
million in 2007 dollars for each roundabout for a total of $3 million. KAI based the applicant's
proportionate share on the applicant's proportionate share of the traffic. Specifically, at Powell
Butte/Neff-Alfalfa Market the applicant's share would be $278,680 as they have 18.6% of the
traffic. For Powell Butte/Butler Market, the applicant's share would be $36,247 based on having
2.42% of the traffic.
Deschutes County agrees with these figures and requests Crook County as a condition of approval
require the applicant enter into a Memorandum of Understanding (MOU) to pay these amounts.
The amounts would be tied to thresholds as the Hidden Canyon Resort develops. For Powell
Butte Highway/Neff-Alfalfa Market the mitigation is needed with the occupancy permit of the 257th
unit. For Powell Butte Highway/Butler Market the mitigation is needed with the occupancy permit
of the 1,102 unit.
Please enter this transmittal into the public record and provide me with copies of any staff reports,
findings, decisions, or public hearing dates. If you have any questions, please feel free to contact
me at (541) 383-6718. Thank you.
Peter Russell
Senior Transportation Planner
cc: Tom Blust
George Kolb
Catherine Morrow
Quality Services Performed with Pride
REVIEWED
LEGAL COUNSEL
MEMORANDUM OF UNDERSTANDING
THIS AGREEMENT is made and entered into by and between Deschutes County, a
political subdivision of the State of Oregon, acting by and through its elected officials
and RMG Development, Inc., an Oregon corporation, acting by and through its senior
officers, hereinafter referred to as "RMG"; referred to hereafter collectively as the
"Parties."
A. RECITALS
Pursuant to Crook County File No. C-CU-DES-003-06 (the "Resort Decision"), in
which Crook County approved RMG's Development Plan for the Hidden Canyon
destination resort (the "Resort"), RMG must contribute to the cost of the construction
of certain improvements to the Powell Butte Highway/Alfalfa Market Road-Neff Road
Intersection and the Powell Butte Highway/Butler Market Road Intersection (the
"Intersection Improvements").
2. Condition No. 32 of the Resort Decision requires the Parties to enter into a
memorandum of understanding to ensure that RMG timely contributes its
proportional share to the cost of the Intersection Improvements.
3. Deschutes County and RMG wish to execute this memorandum of understanding to
govern RMG's obligations to contribute towards the costs of the Intersection
Improvements.
4. This MOU is a binding agreement between the Parties.
NOW, THEREFORE, the premises being in general as stated in the foregoing recitals, it
is agreed by and between the Parties hereto as follows:
B. TERMS OF AGREEMENT:
Intersection Improvements. Deschutes County and RMG agree that the
Intersection Improvements are required to maintain safety and functionality of the
affected intersections and to comply with the conditions of the Resort Decision. The
Intersection Improvements required by Condition 32 of the Resort Decision are
governed by this Agreement as follows:
Page 1 of 5 - MOU BETWEEN RMG AND DESCHUTES COUNTY FOR POWELL BUTTE HWY IMPROVEMENTS
Deschutes County Document No. 2007-580
a. Powell Butte/Neff-Alfalfa Market. Pursuant to Condition 32 of the Resort
Decision and the February 14, 2007 letter from Peter Russell, Senior
Transportation Planner with Deschutes County to Bill Zelenka, Planning Director,
Crook County Community Development, RMG shall contribute to the cost of the
Intersection Improvements at the Powell Butte/Neff-Alfalfa Market intersection
pursuant to the following terms:
(i) RMG's contribution to the Intersection Improvements at the Powell
Butte/Neff-Alfalfa Market intersection shall be Two Hundred Seventy Eight
Thousand Six Hundred and Eighty Dollars and no/100 ($278,680.00), in
2007 dollars; and
(ii) RMG shall pay its contribution by depositing cash with Deschutes County
no later than the date upon which Crook County issues a certificate of
occupancy for the 257th dwelling unit in the Resort.
(iii) The County shall credit RMG's deposit to the County Road Department
fund designated for road improvements.
(iv) Upon recordation of each plat in the Resort, RMG shall provide the County
with progress reports identifying the then current number of dwelling units in
the Resort.
(v) RMG's proportionate share set forth above was calculated as follows:
(Hidden Canyon Added Trips) / (Total Trips in Year 2026) * (Total
Improvement Cost). RMG's proportionate share calculations were reviewed
and approved by the County pursuant to the terms and conditions of the
letter from Peter Russell, Senior Transportation Planner with Deschutes
County to Bill Zelenka, Planning Director, Crook County Community
Development attached hereto as Exhibit A and incorporated by reference
herein.
b. Powell Butte/Butler Market. Pursuant to Condition 32 of the Resort Decision
and the February 14, 2007 letter from Peter Russell, Senior Transportation
Planner with Deschutes County to Bill Zelenka, Planning Director, Crook County
Community Development, RMG shall contribute to the cost of the Intersection
Improvements at the Powell Butte/Butler Market intersection pursuant to the
following terms:
(i) RMG's contribution to the Intersection Improvements at the Powell
Butte/Butler Market intersection shall be Thirty Six Thousand Two Hundred
and Forty Seven and no/100 Dollars ($36,247.00), in 2007 dollars; and
(ii) RMG shall pay its contribution by depositing cash with Deschutes County
no later than the date upon which Crook County issues a certificate of
occupancy for the 1,102nd dwelling unit in the Resort.
Page 2 of 5 - MOU BETWEEN RMG AND DESCHUTES COUNTY FOR POWELL BUTTE HWY IMPROVEMENTS
Deschutes County Document No. 2007-580
(iii) The County shall credit that amount to the County Road Department fund
designated for road improvements. Upon recordation of each plat in the
Resort RMG shall provide the County with progress reports identifying the
then current number of dwelling units in the Resort.
(iv) RMG's proportionate share set forth above was calculated as follows:
(Hidden Canyon Added Trips) / (Total Trips in Year 2026) * (Total
Improvement Cost). RMG's proportionate share calculations were reviewed
and approved by the County pursuant to the terms and conditions of the
letter from Peter Russell, Senior Transportation Planner with Deschutes
County to Bill Zelenka, Planning Director, Crook County Community
Development attached hereto as Exhibit A.
c. Interest. The County shall retain the interest, if any, earned on the case
deposited with the County to defray any costs due to inflation.
d. No Obligation. The County's acceptance of the funds described in subsections
(a) and (b) above does not obligate the County to construct the identified
improvements.
C. GENERAL PROVISIONS
1. No Third Party Beneficiaries.
a. County and RMG are the only parties to this MOU and are the only parties
entitled to enforce its terms.
b. Nothing in this MOU gives or provides any benefit or right, whether directly,
indirectly, or otherwise, to third persons unless such third persons are individually
identified by name in this MOU and expressly described as intended
beneficiaries of the MOU.
2. Successors in Interest. The provisions of this MOU shall be binding upon and
inure to the benefit of the Parties and their successors and approved assigns, if any.
3. RMG Not an Agent of County.
a. It is agreed by and between the parties that RMG is not carrying out a function
on behalf of County, and County does not have the right of direction or control of
the manner in which RMG delivers services under this MOU or exercise any
control over the activities of RMG.
b. RMG is not an officer, employee or agent of County as those terms are used in
ORS 30.265.
Page 3 of 5 - MOU BETWEEN RMG AND DESCHUTES COUNTY FOR POWELL BUTTE HWY IMPROVEMENTS
Deschutes County Document No. 2007-580
c. RMG covenants for itself and its successors in intereset and assigns that it will
not claim or assert that RMG is an officer, employee or agent of the County, as
those terms are used in ORS 30.265.
4. Partnership. County is not, by virtue of this contract, a partner or joint venturer with
RMG in connection with activities carried out under this contract, and shall have no
obligation with respect to RMG's debts or any other liabilities of each and every
nature.
5. Governing Law. This MOU shall be governed by and construed in accordance with
the laws of the State of Oregon without regard to principles of conflicts of law.
a. Any claim, action, suit or proceeding (collectively, "Claim") between County and
RMG that arises from or relates to this MOU shall be brought and conducted
solely and exclusively within the Circuit Court of Deschutes County for the State
of Oregon; provided, however, if a Claim shall be brought in federal forum, then it
shall be brought and conducted solely and exclusively within the United States
Distrist Court for the District of Oregon.
b. RMG, BY EXECUTION OF THIS CONTRACT, HEREBY CONSENTS TO THE
IN PERSONAM JURISDICTION OF SAID COURTS. The parties agree that the
UN Convention on International Sales of Goods shall not apply.
6. Severability. If any term or provisions of this MOU is declared by a court of
competent jurisdiction to be illegal or in conflict with any law, the validity of the
remaining terms and provisions shall not be affected, and the rights and obligations
of the parties shall be construed and enforced as if this MOU did not contain the
particular term or provision held invalid.
7. Attorney Fees. In the event an action, lawsuit or proceeding, including appeal
therefrom, is brought for failure to observe any of the terms of this contract, each
party shall be responsible for their own attorney fees, expenses, costs and
disbursements for said action, lawsuit, proceeding or appeal.
8. Entire Agreement. This Agreement and attached exhibits constitute the entire
agreement between the Parties on the subject matter hereof. There are no
understandings, agreements, or representations, oral or written, not specified herein
regarding this Agreement. No waiver, consent, modification, or change of terms of
this Agreement shall bind either party unless in writing and signed by both Parties
and all necessary approvals have been obtained. Such waiver, consent,
modification, or change, if made, shall be effective only in the specific instance and
for the specific purpose given. The failure of State to enforce any provision of this
Agreement shall not constitute a waiver by State of that or any other provision.
IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their
seals as of the day and year hereinafter written.
Page 4 of 5 - MOU BETWEEN RMG AND DESCHUTES COUNTY FOR POWELL BUTTE HWY IMPROVEMENTS
Deschutes County Document No. 2007-580
Dated this
of , 2007 BOARD OF COUNTY COMMISSIONERS
MICHAEL M. DALY, CHAIR
ATTEST:
Recording Secretary
DENNIS R. LUKE, VICE CHAIR
TAMMY BANEY, COMMISSIONER
Return Document to:
Deschutes County Community Development Department
117 NW Lafayette Avenue
Bend, Oregon 97701
Attn: Mr. Peter Russell
With a copy to:
Crook County Community Development Department
Planning Department
300 NE 3rd Street
Prineville, Oregon 97754
Attn: Mr. Bill Zelenka
RMG, INC.
By
Its
Date
Page 5 of 5 - MOU BETWEEN RMG AND DESCHUTES COUNTY FOR POWELL BUTTE HWY IMPROVEMENTS
Deschutes County Document No. 2007-580