2008-23-Minutes for Meeting December 31,2007 Recorded 1/9/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 200823
NANCY BLANKENSHIP, COUNTY CLERK vY
COMMISSIONERS' JOURNAL 01/0912008 11;45;56 AM
I IIIIIIIIIIIIIIIIIIII
III
Z -23
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page ,
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 31, 2007
Present were Commissioners Dennis R. Luke, Michael M. Daly and Dennis Luke.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Inbody, Assistant to the Administrator; Marty
Wynne, Finance; and media representative Hillary Borrud of The Bulletin. No
other citizens were present.
Chair Daly opened the meeting at 1:30 p.m.
1. Finance/Tax Update.
Marty Wynne gave an overview of investments, and the level of return should
hold for about six months. He added that in January a policy regarding
investments would be brought before the Commissioners by the Investment
Advisory Board for consideration. The investments will have to be top quality.
Interest rates are in flux at this time due to the state of the economy, which is
being greatly affected by mortgage defaults and the increasing cost of oil.
The "big ten" funds are actually twelve. Insurance/Risk Management has now
been added. He pointed out at 2008 has been a good year for the County in
terms of expenditures. Dave Kanner stated that the Courts are considering an
OHSU ruling regarding tort limits; the State's actuarial study assumes that there
will be at least two claims that use up the amount being held in the account, and
that all funds will be expended each year. He stated that the PERS reserve
amount is very high and it is unlikely that the amount will be needed. There is
also a high amount held in the health benefits trust fund. Legislation in 2008
may raise the limit for a claim to $1 million; it is also possible that the
Legislature will not set a limit at all, which could put the counties and State in
jeopardy.
Minutes of Administrative Work Session Monday, December 31, 2007
Page 1 of 5 Pages
In regard to the general fund, Mr. Wynne noted that the County Clerk's revenue
would be about $775,000 less than budgeted, primarily due to the housing
slump. The beginning net working capital is good and other revenue is
expected to be better than budget. There should be significant savings on the
expense side as well, due to positions that do not need to be filled or that will
remain vacant for a period of time.
Community Development's revenue is down due to the housing market slump.
Mr. Kanner stated that two destination resorts are about ready to obtain building
permits, if they choose to do so at this time. Staff will be needed to handle this
influx of work. Commissioner Luke added that it is important to keep trained
personnel on staff so that the department will be ready to work when the market
changes. Mr. Wynne stated that there are reserves available to handle this kind
of downturn, but it is hard to know what the future will bring.
The Fair/Expo Center funds show some good months but the bottom line
amount will be slightly less than budget. The RV park revenues will be less by
about $22,000. Commissioner Luke said that perhaps the length of stay
allowed for the winter should change.
In regard to Bethlehem Inn, the final expense is $250,000 more than in the past,
although grant revenue is also $250,000.
2. Discussion of Community and Employee Survey.
(A copy of the proposed survey is attached for reference.) Commissioner Luke
does not like question #5. Quality of life means different things to different
people. Commissioners Baney and Daly also do not feel this question is
relevant to County services.
Dave Kanner felt that #7 and #8 are redundant with #9 and # 10. Commissioner
Luke said that #9 and #10 should come before #7 and #8.
Under # 12, "D" should say wildfire instead of fire, deleting watershed; and "G"
should say spending County dollars efficiently.
Under item # 13, "E" should be expanded to cover specifics such as substance
abuse issues; and "F" should include more detail.
Minutes of Administrative Work Session Monday, December 31, 2007
Page 2 of 5 Pages
Dave Kanner stated that he would like to see # 15 eliminated. Commissioner
Luke said that it serves to emphasize the jail issue in the community.
In regard to # 17, some people do not use the Sheriff's Office's services and
most do not know that the Sheriff handles emergency services and search and
rescue.
Regarding #25, Mr. Kanner feels that the question is too vague. Commissioner
Luke said it not up to the public to make these decisions. Commissioner Baney
does not like #25 or #26 and asking about cuts to programs. It is too hard for
the public to know the cost of the programs and some people may not be
interested at all in certain programs while others are more important to them.
In regard to #28 and #29, Mr. Kanner felt that the questions should be more
general. He would like the 9-1-1 question to be less vague. Commissioner
Luke feels #30 is too vague.
At this time, via conference call, the group spoke with Paula Noble of the
consulting firm, National Research Center, which is working on developing the
survey.
Mr. Inbody indicated that #5 should be skipped altogether, and #7 and #8
should be after # 11, or should be skipped if there was no contact per #9; also,
# 12 has wording changes. # 13 also has wording changes; "minimize the risk of
wildfire" should be added. There are wording changes in # 17. Inside
Deschutes County and the Citizen Update should be listed higher up in #20.
There is a question as to whether some of the publications should be listed since
many are weekly or monthly. Commissioner Baney asked if consideration is
still being given to televising the Commissioners' Board meetings, and whether
the public would be interested in this.
In regard to #25 and #26, delete #25 and rework #26 indicating which programs
should not be cut and not indicating any degree of cuts. Regarding #27, the
Board suggested a follow-up question regarding paying a tax levy to support the
expansion of the jail. Although Commissioner Baney would like to know if the
public would support a levy, she is worried that the public may also assume that
a tax is forthcoming. Commissioner Daly stated that perhaps if citizens were
asked if they might vote for it, they would be more forthcoming.
Minutes of Administrative Work Session Monday, December 31, 2007
Page 3 of 5 Pages
Ms. Noble said that maybe the arrangement of the questions regarding 9-1-1,
the jail and the transient room tax might make a difference. It was pointed out
that the question regarding the jail would need to be very general since specifics
about the final cost are not yet known.
It was felt that #28 and #29 need some rewording, and they should come before
the questions regarding the jail.
The revised survey will come back to the Board for final approval.
3. Board Representation on Advisory Boards and Commissions for 2008.
Catherine Morrow has been on EDCO for some time, but she does not have
time to participate in the future. Mr. Kanner would like to take her place. The
Board was supportive.
Tammy is on the ABHA group and will continue to attend health and mental
health meetings, but not as a member. She does not attend Commission on
Children & Families' Board meetings.
Appropriate changes were discussed and will be made to the list of
Commissioner memberships and affiliations.
4. Consideration of Economic Development Grant Requests:
Education Foundation - Trivia Bee - Commissioner Luke will grant the
entire amount requested ($550).
5. Update of Commissioners' Meetings and Schedules.
None was offered.
6. Other Items.
In regard to Budget Committee applications, four have been received. Terry
Pickering and Thomas Zemke have not been previously interviewed; Greg
Quesnel was interviewed last year (and was appointed to the Audit Committee),
and Mike Maier was recently interviewed and appointed to the Fair Board. The
Board decided to interview all four.
Minutes of Administrative Work Session Monday, December 31, 2007
Page 4 of 5 Pages
Being no further discussion, the meeting adjourned at 3:35 p. m.
DATED this 31St Day of December 2007 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
n r_,
Tammy Baney, Commis ner
Minutes of Administrative Work Session Monday, December 31, 2007
Page 5 of 5 Pages
5= - - / tz~o
Dennis R. Luke, Vice Chair
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Deschutes County Board of Commissioners
01 1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, DECEMBER 31, 2007
1. Finance/Tax Update - Marty Wynne
2. Discussion of Community and Employee Survey
3. Board Representation on Advisory Boards and Commissions for 2008
4. Consideration of Economic Development Grant Requests:
Education Foundation - Trivia Bee
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
3(
December; 2007
(1) Monthly Investment Report
(2) November 2007 Financial Statements
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Budget Actual Variance FY % C0II, % Budget Projection Variance
$ 75,000 $ 10,606 $ (64,394) 100% 14% $ 75,000 $ 10,606 $ (64,394)
523,000
518,119
(4,881)
42%
56%
920,000
915,119
(4,881)
34,000
30,563
(3,437)
42%
73%
42,000
38,563
(3,437)
-
-
-
42%
0%
6,000
6,000
-
29,000
14,917
(14,083)
42%
25%
60,000
45,917
(14,083)
95,000
82,192
(12,808)
42%
30%
270,000
248,014
(21,986)
5,000
4,000
(1,000)
42%
7%
55,000
54,000
(1,000)
137,000
175,060
38,060
42%
55%
320,000
358,060
38,060
1,000
322
(678)
42%
16%
2,000
1,000
(1,000)
5,000
10,000
5,000
42%
21%
47,000
52,000
5,000
-
5,000
5,000
42%
5%
95,000
100,000
5,000
2,085
5,160
3,075
42%
103%
5,000
8,075
3,075
3,335
5,946
2,611
42%
74%
8,000
10,611
2,611
834,420
851,279
16,859
42%
47%
1,830,000
1,837,359
7,359
434,088
434,088
(0)
42%
62%
705,353
705,353
-
1,343,508 1,295,973 (47,535) 42% 50% 2,610,353 2,553,318 (57,035)
Exp.
371,630
343,637
27,993
42%
39%
891,983
849,919
42,064
375,905
405,218
(29,313)
42%
45%
902,542
965,770
(63,228)
239,060
239,060
-
42%
67%
359,101
359,101
-
45,000
-
45,000
42%
0%
45,000
45,000
-
234,000
234,000
-
42%
94%
250,000
250,000
-
-
-
-
42%
n/a
161,727
-
161,727
1,265,595
1,221,915
43,680
42%
47%
2,610,353
2,469,790
140,563
77,913
74,058
(3,855)
-
83,528
83,528
Accrued Revenue (Accounts Receivable):
Current Month Events 55,477
Prior Months 2,440
Total Accounts Receivable 57,917
.its Received for Future Events:
2007:
December
775
2008:
January
2,000
February
11,000
March
1,050
April
5,460
May
1,900
June
1,500
September
800
October
785
November
2,301
December
575
2009 and Beyond
43,427
TOTAL 71,573
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
November 2007
Bud
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$ - $
-
$ -
Receipts:
Events
85,000
79,372
(5,628)
Telephone Fees - Events
4,000
1,240
(2,760)
Parking Fees
-
-
-
Storage
11,000
4,064
(6,936)
RV / Camping
10,000
3,906
(6,094)
Horse Stall Rental
5,000
660
(4,340)
Concession % - Food
47,000
46,048
(952)
Vending Machines
-
-
-
Interfund Contract
-
-
-
Rights (Signage, etc.)
-
-
Miscellaneous
417
390
(27)
Interest
667
1,156
489
Total Receipts
163,084
136,836
(26,248)
Transfer In:
Transfer from Park Acquisiton Fund 125,000 125,000 -
Total Transfers 125,000 125,000 -
TOTAL RESOURCES 288,084 261,836 (26,248)
REQUIREMENTS:
Expenditures:
Personal Services 74,326 69,973 4,353
Materials and Services 75,181 77,073 (1,892)
Debt Service 239,060 239,060 -
Capital Outlay - - -
Transfers Out - - -
Contingency - - -
TOTAL REQUIREMENTS
388,567
386,106
2,461
NET (Resources - Requirements)
(100,483)
(124,270)
(23,787)
Deschutes County
Fair and Expo Center
Accounts Receivable
November 30, 2007
Current Month
Festival of Trees 3,302
Sparrow Club 3,200
Food & Beverage - estimate 48,975
Total Current Month 55,477
Prior Months:
October 2007
4-H 300
October 2006
Angus Banquet 125
April, 2006
NW Expo & Trade show 2,015
Total Prior Months 2,440
Total Accrued Revenue as of November 30, 2007 57,917
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Memorandum
Date: December 17, 2007
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find November 2007 financial reports for the following funds:
General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702),
Health (259), Mental Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Properly Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
I Year to Date
Budget Actual Variance FY % Coll. %
$ 5,920,000 $ 6,712,217 $ 792,217 100% 113%
Revised
Year End
$
%
Budget
Projection
Variance
Variance
$ 5,920,000 $ 6,712,217 $ 792,217 13%
7,730,000
15,994,352
8,264,352
42%
86%
18,552,000
18,665,230
113,230
1%
1,052,739
1,370,872
318,133
42%
54%
a)
2,526,574
2,670,000
143,426
6%
448,821
521,885
73,064
42%
48%
b)c)
1,077,170
967,000
(110,170)
-10%
950,042
732,817
(217,225)
42%
32%
d)
2,280,100
1,504,731
(775,369)
-34%
7,277
9,311
2,034
42%
53%
b)
17,464
17,464
-
0%
42
222
180
42%
222%
100
250
150
150%
113,917
106,211
(7,706)
42%
39%
e)
273,400
315,000
41,600
15%
104,102
130,907
26,805
42%
52%
b)
249,845
247,000
(2,845)
-1%
30,000
35,413
5,413
42%
49%
0
72,000
72,000
-
0%
35,417
37,415
1,998
42%
44%
85,000
87,000
2,000
2%
833
835
2
42%
42%
2,000
2,000
-
0%
10,473,190
18,940,240
8,467,050
42%
75%
25,135,653
24,547,675
(587,978)
-2%
16,393,190 25,652,457 9,259,267 42% 83%
Exp.
1,570,880
1,375,424
195,456
672,940
582,893
90,047
27,507
26,042
1,465
323,741
285,501
38,240
1,911,191
1,732,899
178,292
353,854
327,967
25,887
121,398
82,500
38,898
101,654
93,211
8,443
40,400
39,333
1,067
543,172
377,896
165,276
2,067,492
-
2,067,492
7,734,229
4,923,666
2,810,563
5,120,210
4,997,843
122,367
12,854,439
9,921,509
2,932,930
3,538,751
15,730,948
12,192,197
31,055,653 31,259,892 204,239
42%
36% g)
3,770,112
3,595,112
175,000
42%
36% h)
1,615,056
1,564,856
50,200
42%
39%
66,016
56,000
10,016
42%
37%
776,979
750,979
26,000
42%
38% i)
4,586,859
4,360,000
226,859
42%
39%
849,249
829,249
20,000
42%
28%
291,356
291,356
-
42%
38% i)
243,970
233,970
10,000
42%
41%
96,960
96,960
-
42%
29%
1,303,612
1,253,612
50,000
42%
n/a j)
4,961,980
-
4,961,980
42%
27%
18,562,149
13,032,094
5,530,055
42%
41%
12,288,504
12,288,504
-
42%
32%
30,850,653
25,320,598
5,530,055
205,000
5,939,294
5,734,294
a) Receipts of Cigarette Tax and Liquor Revenue trending higher than anticipated.
b) A&T grant payment received quarterly. Two payments reflected in actuals.
c) Revenue projection reduction for GIS transfer funds related to a GIS project that may be discontinued. (See footnote g.)
d) Projection adjustment based on trending of Filing & Recording Fees and A&T Recording Fees.
e) Additional revenues expected from the Department of Justice HIDTA grant.
D Payments received quarterly. Two payments reflected in actuals.
g) Projection adjusted $100,000 for salary savings and $75,000 for costs that will not be incurred if GIS project is discontinued.
h) Reduction in projection reflects costs not incurred with elimination of September election and reduced cost of capital expenditure.
i) Personnel services projection decreased to reflect anticipated salary savings.
j) The Contingency in the Adopted Budget was $5,192,855. The decrease of $230,875 is due to (1) an appropriation transfer
of $205,000 to the Fair & Expo Construction Fund, and (2) an appropriation transfer of $25,875 to General Fund-Veterans'
Department.
* The net budget of $205,000 is due to transferring appropriation to the Fair & Expo Construction Fund.
1%
5%
3%
15%
3%
5%
2%
0%
4%
0%
4%
100%
30%
0%
18%
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
$ 900,000 $ 987,986 $ 87,986 100% 110% $ 900,000 $ 987,986 $ 87,986
81,385
-
(81,385)
20,000
25,401
5,401
1,914
-
(1,914)
4,167
7,068
2,901
16,250
13,273
(2,977)
112,663
74,120
(38,543)
33,333
16,350
(16,983)
500
243
(257)
276,963
177,242
(99,721)
208
150
(58)
-
176
176
1,667
925
(742)
15,000
25,024
10,024
14,464
9,573
(4,891)
-
1,853
1,853
52,433
26,352
(26,081)
630,947
377,750
(253,197)
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
Transfers In-General Fund 2,472,176 2,472,176 - 42%
TOTAL RESOURCES 4,003,123 3,837,912 (165,211) 42%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Exp.
0%
a)
195,325
195,325
-
53%
48,000
66,000
18,000
0%
b)
4,594
-
(4,594)
71%
c)
10,000
21,000
11,000
34%
d)
39,000
39,000
-
27%
a)
270,391
296,480
26,089
20%
e)
80,000
60,000
(20,000)
20%
1,200
1,200
-
27%
f)
664,712
331,000
(333,712)
30%
500
500
-
n/a
-
176
176
23%
4,000
4,000
-
70%
36,000
60,000
24,000
28%
g)
34,714
12,574
(22,140)
n/a
-
1,853
1,853
21%
a)
125,839
105,409
(20,430)
25%
1,514,275
1,194,517
(319,758)
42%
5,933,223
5,933,223
-
46%
8,347,498
8,115,726
(231,772)
1,092,378
1,039,933
52,445
42%
40% h)
2,621,706
2,592,706
29,000
774,023
578,384
195,639
42%
31% i)
1,857,654
1,624,154
233,500
42
-
42
42%
0%
100
100
-
1,238,295
1,093,275
145,020
42%
37% h)
2,971,908
2,781,908
190,000
98,565
78,376
20,189
42%
33%
236,557
220,557
16,000
42
-
42
42%
0%
100
100
-
274,780
-
274,780
42%
n/a
659,473
-
659,473
3,478,125
2,789,968
688,157
42%
33%
8,347,498
7,219,525
1,127,973
NET (Resources - Requirements) 524,998 1,047,944 522,946
896,201 896,201
a) Reimbursements requested quarterly. Federal (Byrne Grant-Functional Family Therapy) grant request submitted in November.
Juvenile Crime Prevention and Level 7 projections adjusted for a change in funding by the State finalized in August.
b) Projection eliminated due to receipt of revenue in prior year.
c) Requests for discovery documents are higher than anticipated.
d) Reimbursement requested one month in arrears. Anticipate total budgeted amount to be received by year end.
e) Due to increased population of in-county youth (WeIlSpring Program), housing for out-of-county youth decreased. With the
discontinuance of the WeIlSpring Program on August 31 st, out-of-county youth population and associated revenues are
increasing.
f) Billing to DHS is generated in succeeding month with payments being received 6-8 weeks after billing. Projection adjusted
for elimination of WeIlSpring Program.
g) Leasee (Trillium) moved out early in the fiscal year. Revenue projection adjusted to reflect termination of lease.
h) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel.
i) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WeIlSpring Program.
SHERIFF - Rev Detail
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Bud et Projection Variance
$ 2,562,148 $ 2,648,830 $ 86,682 100% 103% $ 2,562,148 $ 2,648,830 $ 86,682
7,682,813
6,407,744
(1,275,069)
42%
35% a)
18,438,752
17,163,682
(1,275,070)
5,044,298
4,676,311
(367,987)
42%
39% a)
12,106,316
11,738,329
(367,987)
-
44,317
44,317
42%
n/a
-
44,317
44,317
12,727,111
11,128,372
(1,598,739)
42%
36%
30,545,068
28,946,328
(1,598,740)
15,289,259
13,777,202
(1,512,057)
42%
42%
33,107,216
31,595,158
(1,512,058)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
Civil
Automotive/Communications
Investigations/Evidence
Patrol/Civil/Comm Supp
Records
Adult Jail
Court Security
Emergency Services
Special Services Division
Regional Work Center
Training Division
Non-Departmental
Contingency
Exp. 9/61
913,149
720,476
192,673
42%
33% b)
2,191,557
2,091,557
100,000
276,387
288,665
(12,278)
42%
44%
663,327
663,327
-
533,252
585,111
(51,859)
42%
46% c)
1,279,803
1,279,803
-
864,700
865,246
(546)
42%
42%
2,075,281
2,075,281
-
3,077,744
2,814,555
263,189
42%
38% d)
7,386,586
7,286,586
100,000
242,169
253,430
(11,261)
42%
44%
581,205
581,205
-
3,633,347
3,223,946
409,401
42%
37% e)
8,720,033
8,520,033
200,000
100,983
79,386
21,597
42%
33%
242,360
242,360
-
56,756
57,950
(1,194)
42%
43%
136,215
136,215
-
313,208
295,918
17,290
42%
39%
751,698
751,698
-
1,514,154
1,548,632
(34,478)
42%
43% f)
3,633,970
3,433,970
200,000
81,787
80,550
1,237
42%
41%
196,289
196,289
-
1,161,202
2,596,433
(1,435,231)
42%
93% g)
2,786,885
2,873,567
(86,682)
1,005,003
-
1,005,003
42%
n/a
2,412,007
-
2,412,007
Transfers Out 20,833 12,500 8,333 42%
TOTAL REQUIREMENTS
13,794,674
13,422,798
371,876 42%
NET(Resources - Requirements)
1,494,585
354,404
(1,140,181)
25% 50,000 50,000 -
41% 33,107,216 30,181,891 2,925,325
1,413,267 1,413,267
Sheriff Notes
Statement of Financial Operating Data
Five Months Ended November 30, 2007
a) Projection reflects adjustment for first quarter actual expenditures reimbursed.
b) Variance due to open Undersheriff position and timing of capital expenditures.
c) The annual $231,610 transfer to Fund 245 (Communication System) for the year was made
in September.
d) Five open Patrol positions will be filled in December/Janurary. Personnel expenditures will end
the year below budget.
e) Variance due to unfilled corrections deputy positions. Expect all open positions filled by March.
Personnel expenditures will end the year below plan
f) Variance due to timing of filling open positions for opening the Work Center. Personnel
expenditures will be below budget for the year. Part of the labor savings will offset higher than
budgeted renovation expenses.
g) Allocation of beginning net working capital to County wide and Rural Law Enforcement Districts.
Projection revised for fiscal year 2006-07 year end adjustments.
Sheriff 701
Statement of Financial Operating Data
Five Months Ended November 30, 2007
I
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
42%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
5,808,893
12,005,521
6,196,628
42%
86%
13,941,344
13,941,344
-
Tax Revenues - Prior
106,017
110,468
4,451
42%
43%
254,440
254,440
-
State Grant
18,815
12,382
(6,433)
42%
27%
45,156
45,156
-
Transp. of State Wards
2,083
5,406
3,323
42%
108%
5,000
8,000
3,000
SB 1145
834,835
1,088,898
254,063
42%
54% a)
2,003,604
2,023,208
19,604
Des. Cty Video Lottery Grant
145,833
-
(145,833)
42%
0% b)
350,000
350,000
-
Des Cty Sheriffs Office
536,515
1,295,648
759,133
42%
101% c)
1,287,636
1,327,064
39,428
Des Cty Court Security
41,669
41,670
1
42%
42%
100,006
100,006
-
Des Cty Juvenile Contract
4,000
6,628
2,628
42%
69%
9,600
9,600
-
Des Cty Parole & Prb Cnt
333
-
(333)
42%
0%
800
800
-
Transport
-
1,009
1,009
42%
n/a
-
1,009
1,009
Title III Reimbursement
-
-
-
42%
n/a d)
-
75,000
75,000
Inmate Commissary Fees
33,333
24,156
(9,177)
42%
30%
80,000
80,000
-
Work Center Work Crews
31,250
-
(31,250)
42%
0% e)
75,000
75,000
-
Concealed Handgun Classes
-
1,175
1,175
42%
n/a
-
1,175
1,175
Soc Sec Incentive-Fed
1,667
2,400
733
42%
60%
4,000
4,000
-
Miscellaneous
5,625
818
(4,807)
42%
6%
13,500
13,500
-
Medical Services Reimb
7,000
4,984
(2,016)
42%
30%
16,800
16,800
-
Restitution
438
181
(257)
42%
17%
1,050
1,050
-
Sheriff Fees
64,006
69,846
5,840
42%
45%
153,615
153,615
-
Interest
37,500
(12,567)
(50,067)
42%
-14% 0
90,000
90,000
-
Interest on Unsegregated
3,000
6,199
3,199
42%
86%
7,200
7,200
-
Rentals
-
18,236
18,236
42%
1823600% g)
1
21,882
21,881
Total Revenues
7,682,812
14,683,058
7,000,246
42%
80%
18,438,752
18,599,849
161,097
TOTAL RESOURCES 7,682,812 14,683,058 7,000,246 42%
REQUIREMENTS:
EXPENDITURES & TRANSFERS -
Materials and Services 7,682,814 6,407,744 1,275,070 42%
TOTAL REQUIREMENTS 7,682,814 6,407,744 1,275,070 42%
NET (Resources - Requirements) (2) 8,275,314 8,275,316
80% 18,438,752 18,599,849 161,097
Exp. %
35% h) 18,438,752 17,163,682 1,275,070
35% 18,438,752 17,163,682 1,275,070
- 1,436,167 1,436,167
a) Projection adjusted for increase in 2007-09 State Budget Grant Allocation. Actual amount includes two quarterly payments.
b) Contribution toward Work Center remodel.
c) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
d) Title III approved allocation to Sheriffs Office.
e) Revenue from work crews is planned in third and fourth quarters after the work center reopens in January 2008.
f) Interest variance reflects timing of property tax revenue. Anticipate interest revenue to equal budget by fiscal year end.
g) Delay in FBI relocation resulting in unexpected rental revenue.
h) Projection reflects adjustment for first quarter actual expenditures reimbursed.
Sheriff 702
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
42%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
2,808,333
5,869,265
3,060,932
42%
87%
6,740,000
6,740,000
-
Tax Revenues - Prior
50,671
108,715
58,044
42%
89%
121,610
121,610
-
Federal Grants
7,708
6,544
(1,164)
42%
35% a)
18,500
18,500
-
US Forest Service
30,000
24,000
(6,000)
42%
33%
72,000
72,000
-
State Grant
33,080
35,003
1,923
42%
44%
79,392
79,392
-
SB #1065 Court Assessment
17,708
25,401
7,693
42%
60% b)
42,500
67,000
24,500
Marine Board License Fee
41,227
-
(41,227)
42%
0% c)
98,944
98,944
-
Narcotic Task Force
45,833
27,500
(18,333)
42%
25% d)
110,000
110,000
-
Des Cty General Fund Grnt
152,186
-
(152,186)
42%
0% e)
365,247
365,247
-
Des Cty Transient Room Tax
951,980
951,980
-
42%
42%
2,284,753
2,284,753
-
Des Cty Other Grant
25,201
-
(25,201)
42%
0% f)
60,483
60,483
-
Des Cty Sheriffs Office
531,047
1,290,475
759,428
42%
101% g)
1,274,512
1,321,766
47,254
City of Sisters
163,856
163,856
-
42%
42%
393,255
393,255
-
Des Cty Tax/Fin Contract
1,146
-
(1,146)
42%
0% h)
2,750
2,750
-
Des Cty CDD Contract
21,473
-
(21,473)
42%
0% h)
51,535
51,535
-
Des Cty Solid Waste Cntrt
21,473
-
(21,473)
42%
0% i)
51,535
51,535
-
Des Cty Clerk/Election
1,250
755
(495)
42%
25% i)
3,000
3,000
-
Security & Traffic Reimb
26,875
13,465
(13,410)
42%
21% i)
64,500
64,500
-
Seat Belt Program
2,500
3,450
950
42%
58%
6,000
6,000
-
Miscellaneous
-
1,386
1,386
42%
n/a
-
1,500
1,500
Sheriff Fees
-
3,328
3,328
42%
n/a
-
5,000
5,000
Court Fines & Fees
52,083
34,933
(17,150)
42%
28% j)
125,000
85,000
(40,000)
Impound Fees
31,250
34,800
3,550
42%
46%
75,000
75,000
-
Restitution - Street Crimes
-
40
40
42%
n/a
-
500
500
Interest
25,000
(4,250)
(29,250)
42%
-7% k)
60,000
60,000
-
Interest on Unsegregated
2,000
3,114
1,114
42%
65%
4,800
4,800
-
Sale of Equip & Material
417
906
489
42%
91%
1,000
1,000
-
Total Revenues
5,044,297
8,594,666
3,550,369
42%
71%
12,106,316
12,145,070
38,754
TOTAL RESOURCES
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services
TOTAL REQUIREMENTS
NET (Resources - Requirements)
5,044,297 8,594,666 3,550,369 42% 71% 12,106,316 12,145,070 38,754
Exp.
5,044,298 4,676,311
5,044,298 4,676,311
367,987 42% 39% 1) 12,106,316 11,738,329 367,987
367,987 42% 39% 12,106,316 11,738,329 367,987
(1) 3,918,355 3,918,356
406,741 406,741
a) HIDTA reimbursements received as billed. Justice Assistance Grant (JAG) to be received in third quarter (January-March 2008).
b) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections.
c) Marine board license fees are received in February and June.
d) Payments are received after the quarterly progress report is submitted and approved.
e) Payment from General Fund occurs in June.
f) Portion of court fines and fees collected by Justice Court to be paid in June.
g) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
h) Departments are billed when services are utilized.
i) Organizations and groups are billed when services are utilized.
j) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend.
k) Interest variance reflects timing of property tax revenue.
1) Projection reflects adjustment for first quarter actual expenditures reimbursed.
HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
OMAP
Family Planning Exp Proj
Grants
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Interfund Grant
Total Revenues
Year to Date
Budget Actual Variance FY % Coll.
$ 600,000 $ 804,209 $ 204,209 100% 134%
Revised Year End
Budget Projection Variance
$ 600,000 $ 804,209 $ 204,209
Transfers In-Reserve Fund
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
2,083
290
(1,793)
42%
6%
a)
5,000
5,000
-
607,517
373,511
(234,006)
42%
26%
b)
1,458,040
1,535,103
77,063
13,917
8,350
(5,567)
42%
25%
c)
33,401
33,401
-
73,137
36,194
(36,943)
42%
21%
d)
175,528
175,528
-
109,125
103,555
(5,570)
42%
40%
261,900
261,900
-
229,167
154,105
(75,062)
42%
28%
e)
550,000
550,000
-
9,134
-
(9,134)
42%
0%
f)
21,922
21,922
-
6,301
-
(6,301)
42%
0%
g)
15,123
15,123
-
4,583
-
(4,583)
42%
0%
g)
11,000
11,000
-
-
150
150
42%
n/a
-
150
150
24,083
33,457
9,374
42%
58%
57,800
57,800
-
80,646
93,920
13,274
42%
49%
193,550
193,550
-
16,667
15,120
(1,547)
42%
38%
40,000
40,000
-
38,333
36,285
(2,048)
42%
39%
92,000
92,000
-
12,500
16,584
4,084
42%
55%
30,000
40,000
10,000
4,938
3,927
(1,011)
42%
33%
11,850
11,850
-
48,868
15,707
(33,161)
42%
13%
h)
117,283
80,795
(36,488)
5,000
5,000
-
42%
42%
12,000
12,000
-
-
20,206
20,206
42%
n/a
h)
-
51,246
51,246
1,285,999
916,361
(369,638)
42%
30%
3,086,397
3,188,368
101,971
42
-
(42)
42%
0%
100
100
-
1,063,952
1,062,952
(1,000)
42%
42%
2,553,485
2,553,485
-
2,949,993
2,783,522
(166,429)
42%
45%
6,239,982
6,546,162
306,180
Exp.
1,759,128
1,639,833
119,295
42%
39% i)
4,221,908
4,121,908 300,000
579,172
532,858
46,314
42%
38%
1,390,013
1,390,013 -
2,083
-
2,083
42%
0%
5,000
5,000 -
62,500
37,500
25,000
42%
25%
150,000
150,000 -
197,109
-
197,109
42%
n/a
473,061
- 473,061
2,599,992
2,210,191
389,801
42%
35%
6,239,982
5,666,921 773,061
- 879,241 1,079,241
NET (Resources - Requirements) 350,001 573,331 223,372
a) Medicare payments not timely due to problems with their electronic processing.
b) November payment of $264,729 received in December. Projection figure for State Grant includes amendments 1 through 4.
c) Payments received quarterly.
d) YTD Actual includes monthly payments for the Family Planning program staff (L Thistle/K Fost), and a quarterly payment for the
Maternal Child Health (MAC match funds). Payments lag a month behind billing period.
e) July through October revenue reflected in recorded receipts.
f) Grant will be received by end of fiscal year for Central Oregon Community Investment Board program.
g) School year starts in September with billing occurring one month in arrears. Bills sent in November due to late signing of contracts.
h) Service contract with Juvenile Department totaling $80,795 billed quarterly. Projection for grant funding of $51,246 for Drug Court from
Mental Health moved to Interfund Grants.
i) Projected variance due to unfilled positions.
MENTAL HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
Local Grants
School Districts
Mental Health Jail Comp
Contract Payments
Miscellaneous
Patient Insurance Fees
Patient Fees
Seizure/Forfeiture
Interest on Investments
Rentals
Donation
Interfund Contract
Administrative Fee
Year to Date
Budget Actual Variance
FY %
Coll. %
$ 2,900,000 $ 2,876,903 $ (23,097) 100% 99%
Revised Year End
Budget Projection Variance
Total Revenues
Transfers In-General Fund
Transfers In-Other
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
$ 2,900,000 $ 2,876,903 $ (23,097)
2,292
2,780
488
42%
51%
5,500
5,500
-
66,667
70,851
4,184
42%
44%
160,000
160,000
-
60,674
(8,036)
(68,710)
42%
-6% a) b)
145,618
137,582
(8,036)
1,595,256
1,638,832
43,576
42%
43%
c)
3,828,614
4,611,473
782,859
155,889
40,585
(115,304)
42%
11%
d)
374,134
374,134
-
63,500
162,668
99,168
42%
107%
152,400
200,000
47,600
44,167
45,486
1,319
42%
43%
106,000
106,000
-
16,667
(14,035)
(30,702)
42%
-35% a) e)
40,000
25,965
(14,035)
41,667
13,800
(27,867)
42%
14%
f)
100,000
100,000
-
3,000
600
(2,400)
42%
8%
7,200
7,200
-
9,613
4,769
(4,844)
42%
21%
23,072
23,072
-
35,464
37,208
1,744
42%
44%
85,114
85,114
-
90,625
84,655
(5,970)
42%
39%
217,500
217,500
-
9,917
5,708
(4,209)
42%
24%
23,800
23,800
-
-
20,215
20,215
42%
n/a
g)
-
20,215
20,215
60,100
62,574
2,474
42%
43%
144,240
144,240
-
6,875
3,950
(2,925)
42%
24%
16,500
16,500
-
833
-
(833)
42%
0%
2,000
2,000
-
1,667
1,300
(367)
42%
33%
4,000
4,000
-
1,021,642
1,021,645
3
42%
42%
2,451,940
2,451,940
-
3,286,515
3,195,555 (90,960) 42%
609,382
609,382 - 42%
178,414
176,747 (1,667) 42%
6,974,311
6,858,587 (115,724) 42%
41% 7,887,632 8,716,235 828,603
42% 1,462,516 1,462,516 -
41% 428,193 428,193 -
54% 12,678,341 13,483,847 805,506
Exp.
3,056,302
2,891,730
164,572
42%
39% h)
7,335,124
7,010,124
325,000
1,566,960
1,348,548
218,412
42%
36% i)
3,760,704
3,810,704
(50,000)
42
-
42
42%
0%
100
100
-
62,500
37,500
25,000
42%
25%
150,000
150,000
-
596,839
-
596,839
42%
n/a
1,432,413
-
1,432,413
5,282,643
4,277,778
1,004,865
42%
34%
12,678,341
10,970,928
1,707,413
1,691,668
2,580,809
889,141
-
2,512,919
2,512,919
a) Negative variance represents an adjustment for revenue accrued June 30, 2007.
b) Grant billing paid quarterly, in arrears. Payment of first quarter billing of $36,000 anticipated in December.
c) Projection increased to reflect additional DHS State Grant funding for FY 07/08. Appropration of the increased revenue will be
requested after confirmation is received in January 2008.
d) State miscellaneous variance a result of historical 30-60 day delay in receiving payment.
e) First payment expected in December.
f) Services to school districts commence at start of school year and are billed monthly in arrears.
g) Revenues are unpredictable, not typically budgeted.
h) Anticipated salary savings due to unfilled positions.
i) Projection increased for new contracts related to additional grant funding and increased costs on existing contracts.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $
489,444
$ 211,661
$ (277,783)
100%
43%
$ 489,444
$ 211,661
(277,783)
Revenues
Admin-Operations
32,573
14,201
(18,372)
42%
18%
a)
78,175
47,000
(31,175)
Admin-GIS
3,333
1,139
(2,194)
42%
14%
b)
8,000
3,000
(5,000)
Admin-Code Enforcement
177,688
132,688
(45,000)
42%
31%
c)
426,450
319,000
(107,450)
Building Safety
1,028,313
752,862
(275,451)
42%
31%
c)
2,467,950
1,810,000
(657,950)
Electrical
251,625
196,150
(55,475)
42%
32%
c)
603,900
471,000
(132,900)
Contract Services
326,042
280,156
(45,886)
42%
36%
782,500
570,000
(212,500)
Env Health-On Site Prog
398,938
221,866
(177,072)
42%
23%
c)
957,450
640,000
(317,450)
Env Health-Lic Facilities
227,688
71,203
(156,485)
42%
13%
d)
546,450
546,450
-
Env Health - Drinking H2O
21,667
12,901
(8,766)
42%
25%
e)
52,000
52,000
-
EPA Grant
64,865
26,183
(38,682)
42%
17%
e)
155,675
155,675
-
Planning-Current
646,438
539,051
(107,387)
42%
35%
c)
1,551,450
1,294,000
(257,450)
Planning-Long Range
297,646
181,739
(115,907)
42%
25%
c)
714,350
612,000
(102,350)
Total Revenues
3,476,816
2,430,139
(1,046,677)
42%
29%
8,344,350
6,520,125
(1,824,225)
Trans In-CDD Reserve
83,333
-
(83,333)
42%
0%
200,000
200,000
-
Trans In-CDD Bldg/Elec
32,975
-
(32,975)
42%
0%
79,139
79,139
-
Trans In-General Fund
31,250
18,750
(12,500)
42%
25%
75,000
75,000
-
Trans In-Other
42
-
(42)
0%
0%
100
100
-
TOTAL RESOURCES
4,080,843
2,660,550
(1,420,293)
42%
29%
9,188,033
7,006,786
(2,102,008)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Exp. 9/61
Admin-Operations Division
1,089,651
1,157,944
(68,293)
Admin-GIS Division
126,656
117,988
8,668
Admin-Code Enforcement
95,738
71,971
23,767
Building Safety Division
546,188
523,232
22,956
Electrical Division
180,005
167,214
12,791
Contract Services
265,526
244,149
21,377
Env Health-On Site Pgm
246,744
211,224
35,520
Env Health-Lic Facilities
207,976
188,714
19,262
Env Health - Drinking H2O
28,923
28,134
789
EPA Grant
51,521
70,575
(19,054)
Planning-Current Division
559,697
533,231
26,466
Planning-Long Range Div
229,171
185,797
43,374
Contingency
200,550
-
200,550
TOTAL REQUIREMENTS 3,828,346 3,500,173 328,173
NET(Resources - Requirements) 252,497 (839,623) (1,092,120)
42%
44%
f)
2,615,163
2,530,000
85,163
42%
39%
303,974
300,000
3,974
42%
31%
229,770
229,770
-
42%
40%
f)
1,310,851
1,125,000
185,851
42%
39%
432,013
422,000
10,013
42%
38%
f)
637,262
545,000
92,262
42%
36%
f)
592,186
500,000
92,186
42%
38%
499,143
499,143
-
42%
41%
69,415
69,415
-
42%
57%
123,651
120,000
3,651
42%
40%
f)
1,343,273
1,250,000
93,273
42%
34%
550,011
530,000
20,011
42%
n/a
481,321
-
481,321
42%
38%
9,188,033
8,120,328
1,067,705
g)
-
(1,113,542)
(1,034,303)
a) Revenue is low in relation to budget as payments for Redmond addressing contract are billed later in the year.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received primarily in January and February after license renewal statements are mailed out.
e) Payments are received in installments or as billed.
D Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume.
ROAD
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 5,302,706 $
5,605,930
$ 303,224
100%
106%
$ 5,302,706
$ 5,605,930
$ 303,224
Revenues
System Development Ch
27,917
6,663
(21,254)
42%
10%
67,000
67,000
-
Mineral Lease Royalties
-
6,314
6,314
42%
n/a
-
6,314
6,314
Forest Receipts
1,278,333
-
(1,278,333)
42%
0%
a)
3,068,000
3,068,000
-
State Grant
155,185
-
(155,185)
42%
0%
372,445
372,445
-
Motor Vehicle Revenue
3,500,000
3,332,319
(167,681)
42%
40%
8,400,000
8,400,000
-
City of Bend
72,917
220,437
147,520
42%
126%
b)
175,000
250,000
75,000
City of Redmond
177,083
175
(176,908)
42%
0%
b)
425,000
425,000
-
City of Sisters
6,250
43,160
36,910
42%
288%
b)
15,000
43,160
28,160
Miscellaneous
20,833
19,443
(1,390)
42%
39%
50,000
50,000
-
Road Vacations
417
1,000
583
42%
100%
1,000
1,000
-
Interest on Investments
62,500
109,836
47,336
42%
73%
150,000
150,000
-
Donations
1,000
2,440
1,440
42%
102%
2,400
2,440
40
Interfund Contract
375,958
-
(375,958)
42%
0%
c)
902,300
902,300
-
Equipment Repairs
105,125
122,588
17,463
42%
49%
d)
252,300
252,300
-
Vehicle Repairs
41,667
-
(41,667)
42%
0%
e)
100,000
100,000
-
LID Construction
62,500
-
(62,500)
42%
0%
f)
150,000
150,000
-
Vegetation Management
38,250
-
(38,250)
42%
0%
g)
91,800
91,800
-
Inter-fund: Forester
8,750
-
(8,750)
42%
0%
g)
21,000
21,000
-
Car Washes
-
1,653
1,653
42%
n/a
d)
-
1,653
1,653
Sale of Eqp & Material
250,000
158,956
(91,044)
42%
26%
600,000
600,000
-
Sale of Public Lands
208
-
(208)
42%
0%
500
500
-
Total Revenues
6,184,893
4,024,984
(2,159,909)
42%
27%
14,843,745
14,954,912
111,167
Trans In-Solid Waste
386,250
-
(386,250)
42%
0%
h)
927,000
695,250
(231,750)
Trans In-Road Imp Res
6,525
-
(6,525)
42%
0%
i)
15,660
15,660
-
TOTAL RESOURCES
11,880,374
9,630,914
(2,249,460)
42%
56%
21,089,111
21,271,752
182,641
REQUIREMENTS: Exp.
Expenditures
Personal Services
2,354,780
2,271,587
83,193
42%
40%
5,651,471
5,531,813
119,658
Materials and Services
3,595,399
3,360,401
234,998
42%
39% j)
8,628,958
7,742,761
886,197
Capital Outlay
1,727,083
15,290
1,711,793
42%
0% k)
4,145,000
1,281,000
2,864,000
Transfers Out
375,000
-
375,000
42%
0%
900,000
900,000
-
Contingency
734,868
-
734,868
42%
n/a
1,763,682
-
1,763,682
TOTAL REQUIREMENTS
8,787,130
5,647,278
3,139,852
42%
27%
21,089,111
15,455,574
5,633,537
NET (Resources - Requirements) 3,093,244 3,983,636 890,392
a) Annual payment anticipated to be received in December.
b) Billed upon completion of work.
c) Payment to be received in June 2007 from Funds 328 & 329
d) Billed to County departments monthly in arrears.
e) Payment to be received in June 2007 from Fund 340.
D Payment to be received in June 2007 from Fund 430.
- 5,816,178 5,816,178
g) Payment to be received in June 2007 from Fund 326.
h) Payment to be received quarterly from Solid Waste. Rate
increase for transfer postponed until October 1 st.
i) Payment to be received in June 2007 from Fund 335.
j) Seasonal expense includes overlays to occur spring 2008.
k) Projection variance reflects funding reserved for Deschutes
Junction project.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Polygraph Testing
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Cognitive Program
Day Reporting Fee
Interest on Investments
Leases
Rentals
Administrative Fee
Drug Court - Byrne
Total Revenues
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
$ 200,000 $ 311,856 $ 111,856 100% 156%
1,109,063
1,330,906
221,843
5,542
6,046
504
21,250
15,103
(6,147)
208
85
(123)
1,000
1,025
25
3,750
1,595
(2,155)
37,500
43,328
5,828
85,417
103,733
18,316
1,792
25
(1,767)
-
10
10
11,875
10,990
(885)
-
3,000
3,000
1,250
150
(1,100)
-
6,278
6,278
4,167
5,162
995
1,282,814
1,527,436
244,622
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
50% a)
45%
30% b)
17%
43%
18%
48% C)
51% C)
1%
n/a
39%
n/a d)
5% e)
n/a
52%
50%
$ 200,000 $ 311,856 $ 111,856
2,661,752
2,661,752
-
13,300
13,300
-
51,000
37,000
(14,000)
500
500
-
2,400
2,400
-
9,000
9,000
-
90,000
100,000
10,000
205,000
249,000
44,000
4,300
4,300
-
-
10
10
28,500
26,000
(2,500)
-
3,000
3,000
3,000
3,000
-
-
6,278
6,278
10,000
10,000
-
3,078,752
3,125,540
46,788
Transfers In-General Fund
141,667
141,667
-
42%
42%
340,000
340,000
-
Transfers In-Video Lottery
44,167
44,167
-
42%
42%
106,000
106,000
-
Transfers In-Sheriff
20,833
12,500
(8,333)
42%
25% f)
50,000
50,000
-
Transfers In-Other (GF)
1,250
750
(500)
42%
25% f)
3,000
3,000
-
TOTAL RESOURCES
1,690,731
2,038,376
347,645
42%
54%
3,777,752
3,936,396
158,644
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,202,321
1,067,091
135,230
42%
37% g)
2,885,570
2,750,570
(135,000)
Materials and Services
261,359
272,768
(11,409)
42%
43%
627,262
627,262
-
Capital Outlay
42
-
42
42%
0%
100
100
Contingency
110,342
-
110,342
42%
n/a
264,820
-
(264,820)
TOTAL REQUIREMENTS
1,574,064
1,339,859
234,205
42%
35%
3,777,752
3,377,932
(399,820)
NET (Resources - Requirements)
116,667
698,517
581,850
-
558,464
558,464
a) State Grant is paid quarterly. Two quarters have been received.
b) Work crew fees are lower than anticipated.
c) Number of clients on supervision increased. In addition, a concerted effort to collect restitution affected Probation Supervison Fee
collection positively.
d) The Bethlehem Inn occupancy continued into new fiscal year resulting in unexpected revenue.
e) Rent not collected due to closure of transitional house for two months.
f) Transfers processed quarterly.
g) Projection adjusted to reflect salary savings on unfilled positions.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Miscellaneous
Court Fines & Fees
Interest on Investments
Grants-Private
Total Revenues
Year to Date
Budget
Actual
Variance
FY %
Coll. 0/6
$ 542,211 $ 613,800 $ 71,589 100% 113%
Revised Year End
Budget Projection Variance
$ 542,211 $ 613,800 $ 71,589
Trans from General Fund
Trans from Other
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
114,558
62,497
(52,061)
42%
23%
a)
274,939
274,939
-
17,334
18,830
1,496
42%
45%
b)
41,601
37,650
(3,951)
58,333
36,051
(22,282)
42%
26%
c)
140,000
130,000
(10,000)
23,624
-
(23,624)
42%
0%
b)d)
56,698
58,668
1,970
85,820
75,849
(9,971)
42%
37%
b)
205,969
175,191
(30,778)
162,462
216,729
54,267
42%
56%
e)
389,908
452,792
62,884
57,292
93,750
36,458
42%
68%
f)
137,500
187,500
50,000
137,789
292,466
154,677
42%
88%
b)
330,694
374,000
43,306
156,501
452,350
295,849
42%
120%
b)
375,603
472,124
96,521
1,458
4,894
3,436
42%
140%
g)
3,500
7,000
3,500
10,000
10,900
900
42%
45%
24,000
24,000
-
10,417
14,675
4,258
42%
59%
h)
25,000
45,000
20,000
5,000
-
(5,000)
42%
0%
i)
12,000
11,000
(1,000)
840,588
1,278,991
438,403
42%
63%
2,017,412
2,249,864
232,452
145,500
145,500
-
42%
42%
349,200
349,200
-
71,374
42,824
(28,550)
42%
25%
171,297
171,297
-
216,874
188,324
(28,550)
42%
36%
520,497
520,497
-
1,599,673
2,081,115
481,442
42%
68%
3,080,120
3,384,161
304,041
Exp.
227,800
205,337 22,463
42%
38% j)
546,721
513,808
32,913
895,882
608,043 287,839
42%
28% k)
2,150,116
2,310,639
(160,523)
42
- 42
42%
0%
100
100
-
159,660
- 159,660
42%
n/a
383,183
-
383,183
1,283,384
813,380 470,004
42%
26%
3,080,120
2,824,547
255,573
NET (Resources - Requirements) 316,289 1,267,735 951,446
- 559,614 559,614
a) Safe Havens grant reimbursement requested quarterly and Drug Free Communities grant reimbursement requested monthly.
b) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas.
c) Local Medicaid reimbursements trending downward due to new guidelines.
d) Federal funds to be requested later in the fiscal year.
e) JCP funding allocations increased.
f) Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000.
g) Partner reimbursements for office expenses, and project contributions expected to increase.
h) Interest income projection increased due to higher cash balance and additional grant funding.
i) Youth conference donations decreased to match 06/07 actual amount. Payments anticipated to be received in full by year end.
j) Personnel costs projected lower due to employee's leave without pay and new employee less than budget.
k) Projection adjusted for increase in grant revenue that will be paid to service providers during the course of the fiscal year.
Temporary office help cost added to materials & services.
SOLID WASTE
Statement of Financial Operating Data
Five Months Ended November 30, 2007
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,356 $ 2,678,908 $ 398,552
-
88,693
88,693
14,583
13,263
(1,320)
66,667
28,071
(38,596)
858,333
719,659
(138,674)
862,500
715,120
(147,380)
2,239,777
1,945,184
(294,593)
23,604
42,472
18,868
12,500
10,851
(1,649)
50,000
76,202
26,202
18,750
36,343
17,593
4,146,714
3,675,858
(470,856)
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
Trans In-North Area Dev 854,167 - (854,167) 42%
TOTAL RESOURCES 7,281,237 6,354,766 (926,471) 42%
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp.
n/a
a)
-
88,693
88,693
38%
35,000
35,000
-
18%
b)
160,000
160,000
-
35%
c)
2,060,000
2,004,000
(56,000)
35%
c)
2,070,000
2,038,500
(31,500)
36%
c)
5,375,465
5,231,215
(144,250)
75%
d)
56,650
75,000
18,350
36%
30,000
30,000
-
64%
120,000
181,000
61,000
81%
e)
45,000
65,000
20,000
37%
9,952,115
9,908,408
(43,707)
0%
f)
2,050,000
2,050,000
-
44%
14,282,471
14,637,316
354,845
722,512
694,152
28,360
42%
40% g)
1,734,028
1,701,532 32,496
2,081,248
1,176,309
904,939
42%
24% h)
4,994,995
4,994,995 -
403,314
457,792
(54,478)
42%
47% i)
967,954
967,954 -
74,750
75,509
(759)
42%
42%
179,400
179,400 -
2,427,917
-
2,427,917
42%
0% j)
5,827,000
5,595,250 231,750
241,289
-
241,289
42%
n/a
579,094
- 579,094
TOTAL REQUIREMENTS 5,951,030 2,403,762 3,547,268 42% 17% 14,282,471 13,439,131 843,340
NET (Resources - Requirements) 1,330,207 3,951,004 2,620,797
- 1,198,185 1,198,185
a) Unanticipated EPA grants passed thru Solid Waste.
b) Franchise fees are due April 15th.
c) Rate increase was budgeted to occur July 1 st, but was delayed until October 1 st.
d) Seasonal material.
e) Recycling revenues higher than expected and seasonal.
f) Transfer will occur approximately January 2008 after project completion (November 2007) and accounting is finalized.
g) Projection reduced to reflect salary savings on unfilled positions.
h) Large dollar expenditures for items, projects, and events are scheduled throughout the year.
i) Debt service payments are recorded in November and May.
j) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year.
Remaining transfers are processed twice a year.
Risk Management
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% Coll.
Budget
Projection [
Variance
RESOURCES:
Beg. Net Working Capital
$2,000,000
$2,122,953
$122,953
100%
106%
$2,000,000
$2,122,953
$122,953
Revenues
Inter-fund Billings:
General Liability
174,555
174,580
25
42%
42%
418,933
418,933
-
Property Damage
123,971
123,975
4
42%
42%
297,530
297,530
-
Vehicle
74,517
74,525
8
42%
42%
178,841
178,841
-
Workers' Compensation
365,874
394,260
28,386
42%
45%
878,098
951,736
73,638
Unemployment
65,073
66,055
982
42%
42%
156,176
159,629
3,453
Claims Reimb-Wrks Comp
20,833
2,496
(18,337)
42%
5%
50,000
50,000
-
Claims Reimb-Gen Liab/Prop
6,250
12,508
6,258
42%
83%
15,000
15,000
-
Process Fee-Events/Parades
-
245
245
0%
n/a
0
245
245
Miscellaneous
1,042
3,975
2,933
42%
159% a)
2,500
3,975
1,475
Skid Car Training
4,167
10,087
5,920
42%
101%
10,000
17,000
7,000
Interest on Investments
35,417
46,649
11,232
42%
55%
85,000
112,000
27,000
TOTAL REVENUES
871,699
909,355
37,656
42%
43%
2,092,078
2,204,889
112,811
Transfers In-PERS Reserve
42
-
(42)
42%
0%
100
100
-
TOTAL RESOURCES
2,871,741
3,032,308
160,567
42%
74%
4,092,178
4,327,942
235,764
REQUIREMENTS:
% Exp.
Insurance Costs:
General Liability
541,667
198,130
343,537
42%
15%
1,300,000
1,300,000
-
Property Damage
139,583
148,125
-8,542
42%
44%
335,000
335,000
-
Vehicle
66,667
13,151
53,516
42%
8%
160,000
160,000
-
Workers' Compensation
297,917
219,634
78,283
42%
31%
715,000
715,000
-
Unemployment
27,083
20,790
6,293
42%
32%
65,000
65,000
-
Total Insurance Costs
1,072,917
599,830
473,087
42%
23%
2,575,000
2,575,000
-
Insurance Administration:
Personal Services
152,120
160,359
-8,239
42%
44% b)
365,087
325,087
40,000
Materials & Service
90,659
83,333
7,326
42%
38%
217,582
217,582
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Insurance Administration
242,821
243,692
-871
42%
42%
582,769
542,769
40,000
Operating Contingency
389,337
-
389,337
42%
n/a
934,409
-
934,409
TOTAL REQUIREMENTS
1,705,075
843,522
861,553
42%
21%
4,092,178
3,117,769
974,409
Net (Resources - Requirements)
1,166,666
2,188,786
1,022,120
-
1,210,173
1,210,173
a) Reimbursement for cancellation of Workers Compensation bond.
b) Payoff of leave balances and final pay ($37,000) in August for Loss Prevention Specialist
Health Benefits Trust
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital
$10,500,000
$10,760,885
$ 260,885
100%
102%
$10,500,000
$10,760,885
$ 260,885
Revenues:
Internal Premium Charges
4,625,000
5,059,013
434,013
42%
46%
11,100,000
11,600,000
500,000
P/T Emp - Add'I Prem
63,292
70,666
7,374
42%
47%
151,900
151,900
-
Employee Prem Contribution
143,763
136,150
(7,613)
42%
39%
345,030
345,030
-
COIC
323,240
358,323
35,083
42%
46%
775,775
775,775
-
Retiree / COBRA Co-Pay
166,667
223,989
57,322
42%
56%
400,000
400,000
-
Medical Services Reimb
-
-
-
42%
n/a
-
-
-
Prescription Rebates
-
28,550
28,550
42%
n/a
-
28,550
28,550
Interest
187,500
233,119
45,619
42%
52%
450,000
510,000
60,000
Total Revenues
5,509,460
6,109,810
600,350
42%
46%
13,222,705
13,811,255
588,550
TOTAL RESOURCES
16,009,460
16,870,695
861,235
92%
71%
REQUIREMENTS
Exp.
Expenditures:
Personal Services
45,328
43,119
2,209
42%
40%
Materials & Services
Conferences and Seminars
1,250
-
1,250
42%
0%
Claims Paid-Medical/Rx
4,099,220
3,657,269
441,952
42%
37% a)
Claims Paid-DentalNision
541,945
499,128
42,817
42%
38% a)
Refunds
-
(58,271)
58,271
42% n/a
Insurance Expense
176,313
137,582
38,731
42%
33%
State Assessments
25,000
-
25,000
42%
0%
Administration Fee
108,500
96,768
11,732
42%
37%
PPO Fee
15,823
13,320
2,503
42%
35%
Health Impact
16,667
18,964
(2,297)
42%
47%
Printing
5,000
256
4,744
42%
2%
Program Expense/Supplies
4,583
-
4,583
42%
0%
Other
8,522
8,678
(156)
42%
42%
Total Materials & Services
5,002,823
4,373,693
629,130
42%
36%
Capital Outlay
-
-
-
42%
0%
Contingency
4,836,268
-
4,836,268
42%
0%
TOTAL REQUIREMENTS
9,884,419
4,416,812
5,467,607
42%
19%
NET (Resources - Requirements) 6,125,042 12,453,884 6,328,842
a) Based on annualizing 22 weeks of claims paid.
23,722,705 24,572,141 849,436
108,786 108,786 -
3,000
3,000
-
9,838,129
8,644,347
1,193,782
1,300,669
1,179,758
120,911
-
(58,271)
58,271
423,150
423,150
-
60,000
60,000
-
260,400
260,400
-
37,975
37,975
-
40,000
40,000
-
12,000
12,000
-
11,000
11,000
-
20,452
20,452
-
12,006,775
10,633,811
1,372,964
100
-
100
11,607,044
-
11,607,044
23,722,705 10, 742, 597 12,980,108
- 13,829,544 13,829,544
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Five Months Ended November 30, 2007
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% Coll.
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,947,210
$ 347,210
100%
113%
$2,600,000
$2,947,210
$ 347,210
Revenues
Property Taxes - Current
994,275
2,041,376
1,047,101
42%
86%
2,386,259
2,386,259
-
Property Taxes - Prior
22,917
60,140
37,223
42%
109%
55,000
60,140
5,140
State Reimbursement
9,167
2,191
(6,976)
42%
10%
a)
22,000
22,000
-
Telephone User Tax
316,517
259,006
(57,511)
42%
34%
b)
759,640
759,640
-
Data Network Reimb.
14,167
29,473
15,306
42%
87%
c)
34,000
34,000
-
Jefferson County
6,667
18,426
11,759
42%
115%
16,000
18,426
2,426
User Fee
13,750
29,597
15,847
42%
90%
d)
33,000
33,000
-
Contract Payments
29,167
21,455
(7,712)
42%
31%
e)
70,000
70,000
-
Miscellaneous
3,333
2,935
(398)
42%
37%
8,000
8,000
-
Interest
18,750
51,545
32,795
42%
115%
f)
45,000
100,000
55,000
Interest on Unsegregated Tax
533
1,109
576
42%
87%
1,280
1,280
-
Total Revenues
1,429,243
2,517,253
1,088,010
42%
73%
3,430,179
3,492,745
62,566
TOTAL RESOURCES
4,029,243
5,464,463
1,435,220
42%
91%
6,030,179
6,439,955
409,776
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
1,433,083
1,267,123
165,960
42%
37%
g)
3,439,398
3,293,398
146,000
Materials and Services
315,979
305,345
10,634
42%
40%
758,349
758,349
-
Capital Outlay
19,125
-
19,125
42%
0%
45,900
45,900
-
Contingency
744,388
-
744,388
42%
n/a
1,786,532
-
1,786,532
TOTAL REQUIREMENTS
2,512,575
1,572,468
940,107
42%
26%
6,030,179
4,097,647
1,932,532
NET (Resources - Requirements)
1,516,668
3,891,995
2,375,327
-
2,342,308
2,342,308
a) Office of Emergency Management billed monthly in arrears. Actual reflects July reimbursement. Payment of $6,086 received in
December.
b) Telephone tax received quarterly in two separate payments. Actual consists of two first quarter payments and one second quarter
payment. Second payment of the second quarter received in early December.
c) Majority of fees billed to agencies have been received.
d) Crooked River Ranch annual payment received. Forest Service payments are received quarterly.
e) Contract payments from participating agencies normally received in November and December.
f) Projection increased for higher than anticipated earnings.
g) Decrease of projection on Personal Services represents salary savings on unfilled positions.
Dave Kanner's Input:
• Questions that can be removed -#7, #8 #15, #17
• Wants question #25 rewritten. Not as interested in degree of cut, but
whether respondent is willing to cut or not.
Change #28 to: "Deschutes County 911, which provides emergency
dispatch services for all public safety in the county, will ask county voters,
in May 2008, to approve a tax levy of 23 cents per $1,000 of assessed
valuation. This levy will support the basic operations of 911. If the election
were held today, how likely would you be to support this levy?
o Very likely
o Somewhat likely
o Somewhat unlikely
o Very unlikely
Reword #29 to: "The county is considering increasing its transient lodging
tax from the current rate of 7% to 9%. The increase taxes would fund road
maintenance, the Fair and Expo Center and increase tourism promotion.
Lodging taxes are assessed on the cost of overnight lodging and paid by
those staying in the overnight accommodations. Would you say you strong
support, somewhat support, somewhat oppose or strongly oppose the
County increasing the transient lodging taxes?
Deschutes County 2008 Resident Survey
TEXT IN CAPS IS INTERVIEWER INSTRUCTIONS ONLY AND IS NOT TO BE READ ALOUD.
Hello, I'm calling on the behalf of Deschutes [DEH-SHOOTS] County. May I speak to the
youngest adult 18 or older in the household? Is that you? May I speak with that person?
[ONCE CORRECT PERSON IS ON THE PHONE:] Deschutes County wants to know what you
think about your community and the County government. We are not trying to sell you
anything. Your responses are anonymous and will be reported in group form only to help
make decisions about the future of the County
1. Do you live within the boundaries of Deschutes County?
1. No (TERMINATE)
2. Yes
99. DON'T KNOW/REFUSED (TERMINATE)
2. Do you or a member of your household work for the county?
1. No
2. Yes (TERMINATE)
99. DON'T KNOW/REFUSED (TERMINATE)
3. Overall, how would you rate the quality of life in Deschutes County? Would you say it is...
1. Excellent
2. Good
3. Fair
4. Poor
99. DON'T KNOW/REFUSED
4. Why did you choose to live in Deschutes County?
1. 1 WAS BORN/RAISED HERE
2. SCHOOLS
3. SAFE COMMUNITY
4. ATTRACTIVE LOCATION (MOUNTAINS, SCENERY, ETC.)
5. COST OF LIVING
6. ACCESS TO RECREATION OPPORTUNITIES (SKIING, HIKING, RAFTING, CAMPING,
ETC.)
7. WORK OR SPOUSE'S WORK
8. FAMILY OR SPOUSE'S FAMILY
98. OTHER SPECIFY
99. DON'T KNOW/REFUSED
5. Now, thinking about the quality of life in Deschutes County, based on current trends, do
you think the quality of life will be better, stay the same or be worse in the next 2 to 3
years?
1 . Better
2. Stay the same
3. Worse
99. DON'T KNOW/REFUSED
6. Now I would like to talk about services provided by the County. In general, how familiar
are you with the services provided by the county? Would you say you are very familiar,
somewhat familiar or not at all familiar?
1. Very familiar
2. Somewhat familiar
3. Not at all familiar
99. DON'T KNOW/REFUSED
7. Again, thinking about County services, when you need to contact a County office or
department how easy or difficult is it for your to reach the appropriate person. Would you
say it is very easy, somewhat easy, somewhat difficult or very difficult?
1. Very easy (SKIP TO 8)
2. Somewhat easy (SKIP TO 8)
3. Somewhat difficult
4. Very difficult
99. DON'T KNOW/REFUSED (SKIP TO 8)
8 Which department did you have difficult accessing?
1. Planning
2. Building Inspection
3. Septic Inspection
4. Solid Waste
5. Sheriff's Office
6. County Commissioners
7. Administration
8. Roads
9. Elections Office
10. Recorders Office
11. County Assessor
12. Finance and Tax Collection
13. Health Services
14. Mental Health Services
15. Other,specify
99. DON'T KNOW/REFUSED
9. In the last 12 months, have you had any contact with a County department either by
phone, email or in person?
1. No (SKIP TO 11)
2. Yes
99. DON'T KNOW/REFUSED (SKIP TO 11)
10. Which County department did you most recently have contact with?
1. Planning
2. Building Inspection
3. Septic Inspection
4. Solid Waste
5. Sheriff's Office
6. County Commissioners
7. Administration
8. Roads
9. Elections Office
10. Recorders Office
1 1 . County Assessor
12. Finance and Tax Collection
13. Health Services
14. Mental Health Services
15. Other,specify
99. DON'T KNOW/REFUSED
11. Can you tell me what your impression of the County employee was in your most recent
contact? Would you rate them as excellent, good, fair or poor in the following areas:
[ROTATE A-E, LEAVE F LAST]
A. Courtesy
B. Knowledge
C. Responsiveness
D. Availability
E. Ability to answer your question or resolve your issue
F. Overall Impression
1. Excellent
2. Good
3. Fair
4. Poor
99. DON'T KNOW/REFUSED
12. Thinking about the County government, please tell me if you feel the County is doing an
excellent, good, fair or poor job of doing each of the following. [ROTATE A-G]
A. Leadership on issues that matter to me
B. Listening to resident input
C. Ability to solve problems facing the County
D. Minimizing the risk of fire in the watershed
E. Planning for economic development
F. Growth management
G. Spending tax dollars wisely
1. Excellent
2. Good
3. Fair
4. Poor
99. DON'T KNOW/REFUSED
13. Next, I'd like you to think about services provided by the County. For each of the
following services, please tell me if you feel the quality of these services is excellent, good,
fair or poor. [ROTATE A-M, LEAVE N LAST]
A. Maintenance on County roads
B. Solid waste landfill disposal services
C. Sheriff patrol services
D. Public health services such as educating the public about nutrition and health issues,
operation of health clinics and monitoring and preventing spread of disease
E. Mental health services
F. Juvenile Community Justice services
G. Assessment and Taxation services
H. Document recording services
1. Management of county elections
J. County Fair and Fairgrounds
K. Veterans Services
L. Managing rural land use
M. Development and land use planning
N. Overall quality of services provided
1. Excellent
2. Good
3. Fair
4. Poor
99. DON'T KNOW/REFUSED
Now I would like to ask you some questions about safety in Deschutes County.
14. Considering your neighborhood, would you rate it as very safe, somewhat safe,
somewhat unsafe or very unsafe?
1. Very safe
2. Somewhat safe
3. Somewhat unsafe
4. Very unsafe
99. DON'T KNOW/REFUSED
15. I'm going to read you a list of potential public safety problems facing Deschutes County.
For each one, please tell me if you consider it a major problem, moderate problem, minor
problem or not a problem at all. [ROTATE A-D]
A. Lack of jail beds
B. Lack of sheriff patrols
C. Lack of mental health treatment
D. Lack of treatment for alcohol and drug dependency
1. Major problem
2. Moderate problem
3. Minor problem
4. Not at all a problem
99. DON'T KNOW/REFUSED
16. Still thinking about public safety, would you say that public safety in Deschutes County
has gotten much better, somewhat better, somewhat worse, much worse or stayed the
same over the past five years?
1. Much better
2. Somewhat better
3. Stayed the same
4. Somewhat worse
5. Much worse
99. DON'T KNOW/REFUSED
17. If there was an emergency, what would your level of confidence be in the Sheriff's
office? Would you say that you are very confident, somewhat confident, a little bit confident
or not confident at all?
1. Very confident
2. Somewhat confident
3. A little bit confident
4. Not confident at all
99. DON'T KNOW/REFUSED
Next, I'd like to ask you some questions about how informed you feel about County
government, and what information sources you use to learn about.
18. How informed do you feel you are regarding happenings in Deschutes County
government? Would you say you are very informed, somewhat informed or not informed at
all?
1. Very informed
2. Somewhat informed
3. Not informed at all
99. DON'T KNOW/REFUSED
19. Overall, how good of a job does the county do providing information to residents about
priorities, programs and services? Would you say they do an excellent, good, fair or poor job
of providing information...
1. Excellent
2. Good
3. Fair
4. Poor
99. DON'T KNOW/REFUSED
20. Next I'd like to read you a list of possible sources of information on Deschutes County.
For each source please tell me if you always, often sometimes or never use this source for
information on the County.
A. TV news programs
B. Community or neighborhood meetings
C. The Bulletin
D. Redmond Spokesman
E. Newberry Eagle
F. Cascade Business News
G. The Source
H. Other newspapers or periodicals
1. KBND Radio 1110 [ELEVEN-TEN]
J. Other radio stations
K. County Web site
L. Other news Wes sites
M. "Inside Deschutes County" a county information television program
N. The Citizen Update, the county Newsletter
0. Chamber of Commerce
P. Friends/Co-workers/neighbors
Q. County commission meetings/planning commission meetings
R. Other
1. Always
2. Often
3. Sometimes
4. Never
99. DON'T KNOW/REFUSED
21. How familiar are you with the monthly program the County produces for the cable
access channels called "Inside Deschutes County"? Would you say you are...
1. Very familiar
2. Somewhat familiar
3. Not at all familiar
99. DON'T KNOW/REFUSED
22. How many times in the last 12 months have you watched "Inside Deschutes County"?
Would you say you watched it...
1. Never
2. A couple of times
3. Pretty often
4. Every month
99. DON'T KNOW/REFUSED
23. How familiar are you with the County's monthly newsletter, The Citizen Update that is
inserted in local newspapers? Would you say you are...
1. Very familiar
2. Somewhat familiar
3. Not at all familiar
99. DON'T KNOW/REFUSED
24. How many times, in the last 12 months, have you read The Citizen Update?
1. Never
2. A couple of times
3. Pretty often
4. Every month
99. DON'T KNOW/REFUSED
Xxmore policy questions possible
25. It is the County's responsibility to make decisions on funding and programming. If the
County were to face a funding shortfall how do you think the following programs should be
funded. For each one please tell me if you think it should not be considered for funding cuts,
should be considered for making small cuts or should be considered for making larger cuts.
A. Public Health Services (educating the public about nutrition and health issues, operation
of health clinics, monitoring and preventing spread of disease)
B. Mental Health Services
C. Sheriff Patrols
D. Child abuse prevention and early childhood development
E. Adult Parole and Probation
F. Criminal Prosecution
G. Victims' Assistance Programs
H. Road Maintenance
1. Land Use Planning
J. Juvenile Crime Prevention
1. Not considered for cuts [IF THEY CHOOSE THIS OPTION FOR MORE THAN ONE ITEM,
ASK Q251
2. Considered for small cuts
3. Considered for large cuts
99. DON'T KNOW/REFUSED
26. If you could only prevent cuts to one of these services [INSERT ITEMS FOR WHICH 1
WAS SELECTED IN Q24, IF THEY ONLY CHOSE "1" FOR ONE ITEM SKIP THIS QUESTION],
which one would you choose?
1. Public Health Services such as educating the public about nutrition and health issues,
operation of health clinics and monitoring and preventing spread of disease
2. Mental Health Services
3. Sheriff Patrols
4. Child abuse prevention and early childhood development
5. Adult Parole and Probation
6. Criminal Prosecution
7. Victims' Assistance Programs
8. Road Maintenance
9. Land Use Planning
10. Juvenile Crime Prevention
99. DON'T KNOW/REFUSED
Next I'd like to ask you questions about issues facing the County.
27. To what extent do you support or oppose the current expansion of the county jail?
Would you say you strongly support, somewhat support, somewhat oppose or strongly
oppose the expansion?
1 . Strongly support
2. Somewhat support
3. Somewhat oppose
4. Strongly oppose
99. DON'T KNOW/REFUSED
28. To what extent do you support or oppose a tax levy to fund 911 services in Deschutes
County? Would you say you strongly support, somewhat support, somewhat oppose or
strongly oppose this levy?
1. Strongly support
2. Somewhat support
3. Somewhat oppose
4. Strongly oppose
99, DON'T KNOW/REFUSED
Xx If amount of tax increase is known, we should add it to this questions
29. The County is considering increasing transient lodging taxes 7% to 9% in Deschutes
County to fund road maintenance, the Fair and Expo Center and increase tourism promotion.
Lodging taxes are assessed to the cost of hotel and motel lodging and paid by those staying
in the hotel or motel. Would you say you strongly support, somewhat support, somewhat
oppose or strongly oppose the County increasing the transient lodging taxes?
1 . Strongly support
2. Somewhat support
3. Somewhat oppose
4. Strongly oppose
99, DON'T KNOW/REFUSED
30. What do you believe will be the greatest issue facing the county in the next two years?
1. AFFORDABLE HOUSING NOT ENOUGH
2. GROWTH - TOO LITT LE - POPULATION
3. GROWTH - TOO LITT LE - RETAIL, SUCH AS STORES OR RESTAURANTS
4. GROWTH - TOO MUCH - JOBS
5. GROWTH - TOO MUCH - POPULATION
6. GROWTH - TOO MUCH - RETAIL , SUCH AS STORES OR RESTAURANTS
7. NOISE
8. PARKS AND OPEN SPACE - NOT ENOUGH
9. BALANCING BETWEEN MAINTAINING SMALL TOWN ATMOSPHERE AND GROWTH
10. TRANSPORTATION - ADDITIONAL TRAFFIC AND ROADS
11. TRANSPORTATION - TRAFFIC CONGESTION
12. AIR POLLUTION
13. EXPANSION AND DEVELOPMENT
14. ACCESSIBILITY
15. COST OF UTILITIES (SUCH AS GAS OR WATER)
16. CRIME
17. GROWTH - TOO LIT TLE - JOBS
98. OTHER [SPECIFY]
99. DON'T KNOW/REFUSED
Demographics
Our last questions are about you and your household. Again, all of your responses to this
survey are completely anonymous and will be reported in group form only.
D1. How many years have you lived in Deschutes County?
1 . Less than 5 years
2. 5-9 years
3. 10-19 years
4. 20 years or more
99 DON'T KNOW/REFUSED
D2. Where did you live immediately before moving to Deschutes County? Please note the
city or county and state. [VERIFY SPELLING OF COUNTY NAME]
1. In Oregon, specify County
2. Outside of Oregon, specify State
98. I've always lived in Deschutes County
99. DON'T KNOW/REFUSED
D3. What is your current employment status?
1. Employed, full time
2. Employed, part time
3. Not employed (SKIP TO D5)
4. Retired (SKIP TO D5)
5. Full time Student
99. DON'T KNOW/REFUSED (SKIP TO D5)
D4. Where do you work or go to school?
1. Bend
2. Redmond
3. Sisters
4. La Pine
5. Somewhere else within the county
6. Outside the county
7. At home
99. DON'T KNOW/REFUSED
134A. How far do you commute from home to work or school?
1. 0-1 miles
2. 2-5 miles
3. 5-10 miles
4. 10-20 miles
5. 20-50 miles
6. 50+ miles
99. DON'T KNOW/REFUSED
D413. What method(s) do you use to get to work/school in?
1. Automobile
2. Bus
3. Bicycle
4. Walk
5. Work from home
6. Don't Work
99. DON'T KNOW/REFUSED
D5. Please tell me which of the following best describes the building you live in. Is it a...
1. One family house detached from any other houses
2. House attached to one or more houses, such as a duplex or townhome
3. Building with two or more apartments or condominiums
4. Mobile home
5. Other
99. DON'T KNOW/REFUSED
D6. Do you live in Deschutes County year round?
1. No
2. Yes (SKIP TO D8)
99. DON'T KNOW/REFUSED (SKIP TO D8)
D7. Do you consider this home your primary residence?
1. No
2. Yes
99. DON'T KNOW/REFUSED
D8. Do you rent or own your home?
1. Rent
2. Own
99. DON'T KNOW/REFUSED
D9. Do you have access to the Internet either at home, work or school?
1. No
2. Yes
99. DON'T KNOW/REFUSED
D10. Are you currently married or single?
1. Married
2. Single
99. DON'T KNOW/REFUSED
D11. Do any children 12 or under live in your household?
1. NO
2. YES
99. DON'T KNOW/REFUSED
D12. Do any teenagers aged between 13 and 17 live in your household?
1. NO
2. YES
99. DON'T KNOW/REFUSED
D13. Do any adults 65 and older live in your household?
1. NO
2. YES
99. DON'T KNOW/REFUSED
D14. Please stop me when I read the correct age category. Are you...
1 . 18-24 years
2. 25-34 years
3. 35-44 years
4. 45-54 years
5. 55-64 years
6. 65-74 years
7. 75 years or older
99. DON'T KNOW/REFUSED
D15. Please stop me when I reach the highest degree or level of school you have completed:
1 . Some high school
2. High school graduate
3. Some college
4. Associate's degree [IF ASKED, GIVE EXAMPLES: "An AA or AS degree"]
5. Bachelor's degree [IF ASKED, GIVE EXAMPLES: "A BA, BS or AB degree"]
6. Some graduate school
7. Master's degree
8. Beyond a master's degree
99. DON'T KNOW/REFUSED
D16. Are you registered to vote?
1. No
2. Yes
99. DON'T KNOW/REFUSED
D17. Please stop me when I reach the category that includes your anticipated total
household income before taxes for the current year:
1. Less than $25,000
2. $25,000 to less than $50,000
3. $50,000 to less than $75,000
4. $75,000 to less than $100,000
5. $100,000 or more
99. DON'T KNOW/REFUSED
D18. Area of county (these descriptions will probably need to be revised)
1. In the city limits of Bend
2. In the city limits of Redmond
3. In the city limits of Sisters
4. In the city limits of La Pine
5. Sunriver area
6. Tumalo area
7. Black Butte Ranch area
8. Alfalfa area
9. Terrebonne area
10. Brothers area
11. Millican area
12. Other County Land
D19. DO NOT ASK - RECORD RESPONDENT'S GENDER
1. MALE
2. FEMALE
Economic Development Fund
Discretionary Grant Program
Organization: Education Foundation
Organization Description: The Education Foundation for the Bend-La Pine Schools is a
non-profit organization with a mission to mobilize resources to ensure public education
that provides value to the community. This is achieved in four ways:
• By giving teachers the tools needed to teach effectively
• To increase educational opportunities for all students
• To foster scholarship and professional development
• To encourage creative and innovative curriculum
Project Name: 2008 Trivia Bee
Project Description: The Trivia Bee is a benefit to enhance the learning opportunities of
the students, encourage students to remain in school and move on to higher education.
Project Period: Event February 23, 2008
Amount of Request: $550
Previous Grants:
• December 2006: $500 Trivia Bee Team Sponsorship (Luke $500)
• January 2006: $500 Trivia Bee Team Sponsorship (Luke $500)
• November 2004: $500 Spelling Bee Team Sponsorship (Luke $500)
• January 2004: $375 Spelling Bee Team Sponsorship (Luke $375)
-TEE c
G
wg
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke xxxxxx All Three Commissioners
Date: 13Q-14-0:7 I Project Name:
Education Foundation Trivia Bee
Project Beginning Date: 2-23-08 Project End Date: 2-23-08
Amount of Request: $550.00 Date Funds Needed: 1-23-08
I
Applicant/Organization: District attorney Tax ID County
Address: 1164 NW Bond City & Zip: Bend, or. 97701
Contact Name(s): Michael T. Dugan Telephone: 388-6630
Fax: 330-4691 Alternate Phone: 410-6374 Email: miked@deschutes.orcx
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
December 14, 2007
The Education Foundation for the Bend-LaPine School District has been sponsoring the
Trivia Bee for the past four years. The money raised by the efforts of the Foundation is
used to enhance education opportunities in Deschutes County, and specifically in the
Bend-LaPine School District.
The benefit is to enhance the learning opportunity of the students, encourage the students
to remain in school, obtain high school diplomas and move onto higher education.
Accomplishing this inures to the economic benefit of the entire county.
Deschutes County has been a participant in all of the past Education Foundation events.
Last year the trivia team consisted of Dave Kanner (County Administrator) and Wells
Ashby and Jason Kropf (deputy district attorneys.
Please see the attached Education Foundation Packet which describes fully the purpose
and goals of the fund raising efforts. I am applying to allow the county to be a Team
Sponsor
Post Office Box 6566
Bend, Oregon 97708-6566
Phone 541.327,5493
THE EDUCATION 6 Fox 541.383.6003
FOUNDATION dncf„nd bend k12 or r,s
rr 1"I". cdocationfoando non. us
FOR'IHF. 6FA I) I.,% NISF. 5(11001. 1) 1 SI R I CT
2008 Trivia Bee Reservation Form
The 2008 Trivia Bee will be held on February 23rd, 2008. Reserve your place in the 2008
Bee by completing this form. We will be happy to bill you in either November or January.
Sponsor Name DESCHUTES COUNTY
(List as it should appear in the program)
Sponsor Level
Title ($7,500)
Media Sponsor (In-Kind)
Scoreboard Sponsor ($5,000)
Round Sponsor ($2,500)
xxxx Team Sponsor ($550)
General Admission Tickets ($30)
Contact Name Michael Dugan
Company District Attorney Deschutes County
Address 1164 NW Bond, Bend, Oregon 97701
City Bend State or Zip 97701
Phone 388-6630 E-Mailmiked@deschutes.org
Enclosed is my check payable to the Education Foundation
Please bill me in November, 2007 or January, 2008
Please charge $ to my credit card:
Mastercard Visa Account #
Exp. Date Security Code
Name on Card
Address
City State Zip
Signatu
The Trivia Bee is the Education Foundation's signature annual community event. Your
participation will help provide funds to support our teachers, classrooms and students.
The Education Foundation for the Bend La Pine Schools is a 501 (c) (3) non-profit
corporation. Our tax identification number is 93-1064935. For more information contact
us at 541-322-5493 or educfund@bend.k12.or.us. Send this form to:
The Education Foundation for Bend La Pine Schools
P.O. Box 6566
Bend, OR 97708-6566
On behalf of our students - Thank you!
2005 Trivia Bee Sponsorship Opportunities
Title Sponsor: $7,500 Contribution
■ Name listed on Tower Theatre marquee prior to the event.
■ Name recognition on signature Impact Grant
■ Privilege of participating in the program (limited to 5 minutes with the focus on encouraging other
businesses to support education).
■ Title sponsor recognition in radio promotions with 456 spots valued at $13,680.
■ Your logo prominently displayed on our website for one year, on posters displayed around town and
at the event
■ Titre Sponsor recognition in all print advertising and in the Trivia Bee program.
■ One Team entry (includes admission for the 3 contestants).
■ Premium reserved seating.
■ i0 admission tickets. Tickets can be used for sponsors and/or guests. Guests must be 21 or older.
■ Title sponsor recognition in a post-event thank you ad in The Bulletin.
Media Sponsors: In-Kind Contribution
■ Participation in the program.
■ Recognition in radio promotions.
■ Your logo prominently displayed on our website for one year, on posters displayed around town and
at the event
■ Recognition in all print advertising and in the Trivia Bee program.
■ One Team entry (includes admission for the 3 contestants).
■ Premium reserved seating.
■ 10 admission tickets. Tickets can be used for sponsors and/or guests. Guests must be 21 or older.
■ Media sponsor recognition in a post-event thank you ad in The Bulletin.
Scoreboard Sponsor: $5,000 Contribution
■ You logo will be prominently displayed on the scoreboard that monitors team scores for each round.
The scoreboard will be displayed several times during each round.
■ Your logo prominently displayed on our website for one year, on posters displayed around town and
at the event.
■ Scoreboard sponsor recognition in all print advertising, including pre-event newspaper ads, and in the
Trivia Bee program.
■ One team entry (includes admission for the 3 contestants).
■ Priority reserved seating.
■ 6 admission tickets. Tickets can be used for sponsors and/or guests. Guests must be 21 or older.
■ Ticket Sponsor recognition in a post-event thank you ad in The Bulletin.
Round Sponsor: $2,500 Contribution (Limit to 8)
■ Your logo projected on the screen above the stage during one round of the Bee.
■ Your company's name and tagline announced at the beginning and end of your sponsored round.
■ Your logo displayed on our website for one year.
■ Round Sponsor recognition in pre-event newspaper ads and in the Trivia Bee program.
■ One team entry (includes admission for 3 contestants).
■ 3 admission tickets. Tickets can be used for sponsors and/or guests. Guests must be 21 or older.
■ Round Sponsor recognition in a post-event thank you ad in The Bulletin.
Team Sponsor: $550 Contribution (Limit 49 Teams)
■ Team Sponsor recognition in pre-event newspaper ads and in the Trivia Bee program.
■ One team entry (includes admission for the 3 contestants).
■ Team Sponsor recognition in a post-event thank you ad in The Bulletin.
General Admission: $30 (21 or older event)
For more information call 541-322-5493 or educfund @bend.kl2.or.us
S E N D LAP I N E •
SC hoa1 s Quick Facts
E..orC1..~x..
• Bend-La Pine Schools is the states seventh largest school district.
• Nearly 15,5oo students are currently attending Bend-La Pine Schools and
programs.
• There are currently 24 schools in the Bend-La Pine Schools -14 elementary,
5 middle, and 5 high schools.
• Thanks to the passage of the November school bond, three new elementary
schools will be constructed and opened to students in the next few years.
• Student growth is clearly on the rise in the Bend-La Pine Schools. Since the
start of school in zoos, more than i,ooo new students have joined our schools.
• Between 199o and zoos, enrollment grew by more than 5,500 students -
that's a 58% increase in just the last decade and a half.
• More than i,ooo new kindergartners are expected to enter the Bend-La
Pine Schools this fall.
• Since zooo, students in the Bend-La Pine School system have continually
scored higher on SAT tests than their peers nation- and statewide.
• Students met or exceeded statewide averages in every category
measuring student performance and academic achievement in the 2oo6 State
School Report Card.
• More than half of our schools rated `Strong' or `Exceptional' in
recent years on Oregon's School Report Cards.
• The five Bend-La Pine Schools high schools average dropout rate during the
zoo5-o6 school year was 2.3%, down from z.6% in 2004-05 -
tlhis is lower than the statewide average by nearly half.
• More than 70% of students continue their education after graduation.
• Student athletic, performing arts, and clubs collect many state,
regional and national awards each year.
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O•THE EL)L'CA7'IC~~
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FOUNDATI N
Post 01ficc Box 6566
Rend, Oiegori 97705-6566
Phone 541.322_5493
T H E E D U CAT 10 N Fox 541.383.6003
FOUNDATION dnc,u tioll tnd k12 ot.us
nim m.educnnn~ouiudaiinn. us
FOR TIIF. BFKD-Ld PIA'li S( 11001 171 ti "IRIC"C
You can help our schools! Yes I want to invest in the future of our schools! I/we
intend to make a gift of $ , payable as stipulated below.
Pledge Information:
I/we plan to apportion this gift
and payments on this pledge as follows:
Amount Enclosed
$
Month 200_
$
Month 200_
$
Month 200
$
Total
$
Bill me beginning
and thereafter: _ yearly, _ quarterly, _ monthly
Please charge $ to my credit card: _ MasterCard -Visa _ American Express
Card Expiration Date
Security Code (The security code is the last 3 or 4 digits on the signature panel)
Name
Company
Address
City
State Zip Code
Phone(s) Email
May we include your name in our list of donors? Yes _ No
If yes, print your name as it should appear for recognition:
Signature
If you prefer to direct your gift to a specific project please
complete this section:
- Classroom Impact Grants
-Activity Fee Scholarship Fund
Summit High Classroom Reduction Initiative
T Stars Over Summit Concert Series
_ 2008 Trivia Bee
T Other (please indicate)
Please send me information on:
_ Reducing my taxes and supporting public schools
_ Education Foundation for Bend-La Pine Schools
_ Volunteer opportunities with the Education Foundation
_ 2008 Trivia Bee Sponsorship Opportunities
_ Participation in Principal For A Day
Date
Please send this form to:
Education Foundation for Bend-La Pine School District
Post Office Box 6566
Bend, OR 97708-6566
(541) 322-5493 or www.educationfoundation.us
On behalf of our students -Thank you
THE EDUCATION ~
FOUNDATI-0-N
FOR THE BEND-LA PINE SCHOOLS
Our Programs
Giving Teachers and Students the Tools to
Teach & Learn
Our Classroom Impact Grants provide invaluable
resources to our teachers and students. Annually, teachers
and district staff submit grant requests to the Foundation
for small but valuable educational initiatives or projects.
Grants are reviewed by the school's site council to ensure
they are consistent with the school's educational objectives
and strategic plan. We have awarded over 152 classroom
grants with approximately 8,000 students benefiting from
the program annually. Unfortunately, we are not able
to meet all the funding requests. Annually the requests
exceed the available funds by about $100,000. For more
information on applying for a grant or funding a grant
request, visit www.bendlapineschoolsfoundation.org.
"The Education Foundation grants provide invaluable
resources for our teachers and students. Often, these grants
let us pilot the latest technology or educational tools
in the classroom," said Vicki Jenkins Principal Juniper
Elementary School.
Who We Are
We are an independent, non-profit 501(c) (3) organization founded by
parents, concerned citizens, civic and business leaders, and educators. We
believe that a vibrant public school system is essential to the social and
economic well being of our community. Our mission is to mobilize resources
to ensure exceptional public education that enriches our community.
Thanks to increasing support from our community, the
Foundation has provided over $536,329 in support to our
teachers, classrooms and students since 2003.
Why We Exist
• To give teachers the tools needed to teach effectively
• To increase educational opportunities for all students
• To foster scholarship and professional development
• To encourage creative and innovative curriculum
"It is important for everyone in high school to be able to participate in
activities offered by the school because it allows kids to get connected
to their peers and school. They make friends, set goals for themselves,
and develop good habits that they will use the rest of their lives. The
Activity Fee Scholarship Fundgives kids the opportunity to become
involved, without depending on household income. "
- Lillie Mansfield SENIOR & ASB VP AT MOUNTAIN VIEW HIGH SCHOOL
Upcoming Activities & Events
Ski for Schools Day November 16, 2007
Be the first one on the slopes for opening day at Mt. Bachelor for
the Third Annual Ski for Schools Days. All proceeds will benefit the
Education Foundations for Bend- La Pine and Redmond Schools.
Pre-sold lift tickets are $20 and go on sale October 22, 2007.
Principal for Day January 24, 2008
Ever wonder what it is like to be a school principal? On January 24,
2008 from 7:30 - 1:00, community and business leaders are invited into
our schools to learn about the challenges, responsibilities, and decisions
principals make.
Trivia Bee February 23, 2008
Join local friends, business competitors, colleagues and rivals in this year's
trivia showdown at 6:00 PM at the Tower Theatre in Bend. The evening
promises to be a wonderful success with over 45 teams competing for the
championship. For more information on sponsorship opportunities or to
sign up a team for the 2008 Trivia Bee call 322-5493.
Get Involved
• Make a contribution to the Education Foundation
• Volunteer with the Education Foundation
• Be active in your schools
For more information, please visit www.bendlapineschoolsfoundation.org or
call 322-5493.
Increasing Educational Opportunities
for All Students
Nearly 750 local students have directly benefited from our
Activity Fee Scholarship Fund. This fund provides financial
support to high school students who cannot afford the pay-to-
play fees for sports and the participation fees for performing
arts and club activities. For middle schools, the scholarships
are for those sports that are under the direction of the Bend-La
Pine Schools, including: football, volleyball, cross country,
wrestling, and track.
Many of our students would not be able to participate without
outside support. Students seeking financial support should
contact their coach, counselor, faculty mentor, or school
administrative office.
The Foundation also administers speeialprojects with
our community partners. These projects are initiated by
community groups with the Foundation serving as the fiscal
sponsor. Our projects include the Summit Initiative To
Reduce Class Size, The Americana Project, special scholarship
funds, Stars Over Summit Concert Series, and district-wide
educational projects. The Board plans to announce two new
initiatives in the fall of 2007 including a Teachers/Learning
Initiative and a Civic Engagement Initiative.
THE EDUCATION ~
FOUNDATION
FOR THE BEND-LA PINE SCHOOLS
Mobilizing New Resources for Your Public Schools
Thanks to increased
support from do-
nors like you, the
Education Founda-
tion has provided over
$536,329 in support
for our teachers, class-
rooms and students.
These resources are
ensuring exceptional
public education while
enriching our com-
munity.
As an independent community-
based group, the Education Foun-
dation works in four important
ways in our community:
1. To give teachers the tools needed to
teach effectively
2. To increase educational opportunities
for all students
3. To foster scholarship and profes-
sional development
4. To encourage creative and innovative
curriculum
Our Classroom Impact Grants
provide invaluable resources to our
teachers and students. Annually,
we award approximately $36,000
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`it is important for everyone in high school to be able to partici-
pate in activities offered by the school because it allows kids to
get connected to their peers and school. They make friends,
set goals for themselves, and develop good habits that they will
use the rest of their lives. The Activity Fee Scholarship Fund
gives kids the opportunity to become involved, without depend-
ing on household income, "said Lillie Mansfield, Senior and
ASB VP at Mountain View High School.
in grants for small but valuable
educational initiatives directly
benefiting over 8,000 students.
Nearly 750 local students have
directly benefited from our Activ-
ity Fee Scholarship Fund. This
fund provides financial support
to high school students who
cannot afford the pay-to-play fees
for sports and the participation
fees for performing arts and club
activities.
For middle schools, the scholar-
ships are for those sports
that are under the direction of
the Bend-La Pine Schools, in-
cluding: football, volleyball, cross
country, wrestling, and track.
The Foundation also administers
special projects with community
partners. These projects are initi-
ated by community groups with
the Foundation serving as the
fiscal sponsor.
Our projects include the Summit
Initiative To Reduce Class Size,
The Americana Project, special
scholarship funds, Stars Over
Summit Concert Series, and
district wide educational projects.
The Board plans to announce
two new initiatives including a
Teachers/Learning Initiative and
a Civic Engagement Initiative.
New Literacy Books Help
500 Kids Read
Over 500 students in grades K-4 have access to new literacy books at
La-Pine Elementary School. A $1,080 grant purchased 600 guided
reading books at all levels of reading for the students. Guided reading
uses small-group instruction and developmentally appropriate books
called level readers. "This project is important because our children
need to practice reading successfully at their varied reading levels. If
we can encourage literacy in our elementary children, their chances of
graduating from high school are greatly improved," said Rebecca Mal-
latt, Ist grade teacher La Pine Elementary School.
New Partnership with Bank of the Cascades
Provides New Resources for Local Schools
They Make A Commitment To Help Our Kids
Bank of the Cascades has com-
mitted resources to two programs
of the Education Foundation, the
Classroom Impact Grants and
Activity Fee Scholarship Funds,
over the next three years. These
programs are designed to help
support Bend-area high schools.
"We are thrilled to be able to give
back to the community in this
manner," said Julie Miller, EVP,
Bank of the Cascades, Central
Oregon Regional Manager.
"Many kids don't get the op-
portunity to participate in school
activities because of these fees
and Bank of the Cascades is glad
to help support students right
here in our area."
Additionally, Bank of the Cas-
cades is sponsoring a new Leader-
ship Scholarships program with
the City Club of Central Oregon
for three years which allows Cen-
tral Oregon high school students
to take part in the activities of this
civic organization.
Sustaining the Future of
Education Foundation
The Education Foundation Board has chal-
lenged itself to become more strategic in ac-
complishing our mission. The first step in this
process was the hiring of a part time Executive
Director in January. The Oregon Community
Foundation provided a $15,000 grant to support
the hiring of our Executive Director. The Board
recognized they needed professional staff to help
the all volunteer group achieve their goals.
"We do a lot of great things, but it's hard when
you have a day job. Our Executive Director is
helping us be more strategic in our work result-
ing in more resources for our kids," said Lane
Lyons past President.
Since January, the
Board of Directors
has experienced
renewed energy
and growth. Spe-
cifically, we have
expanded our
Board of Direc-
tors by 25%; recruited new leadership on the
Executive Committee; completed a planning
retreat, hosted special planning forums with our
teachers and personnel; improved the adminis-
trative efficiencies; began renewing relationships
with our internal and external stakeholders; and
developed a public outreach campaign. Our
goal now is to continue the positive momentum
gained over the past six months.
Community Leaders Join
Education Foundation Board
The Education Foundation has added five
new Directors to the Foundation Board.
The Directors include Chrissy Christofer-
son, 2008 Trivia Bee Chair; Helen Crowell,
Health Care Management Consultant;
Brenda Komar, Chrysalis Marketing; Steve
Lelli, Smith Barney; and Gary Rogers, Avery
Associates.
Our 2007/08 Board President is Lisa Zim-
merman. Lisa joined the Education Founda-
tion Board in 2004. An Oregon native, Lisa
moved to Bend in 1995 with her husband
Gary and two daughters following Gary's re-
tirement from the National Football League.
2007 Trivia Bee Raises Funds
for Our Schools
The 2007 Trivia Bee was another great suc-
cess raising over $36,000 for our schools.
Friends, business competitors, colleagues and
rivals all joined the over 300 guests in this
year's trivia showdown.
The Trivia Bee is the Education Foundation's
signature annual community event. Our
goal this year is to break the $60,000 mark,
which can be achieved through the support
of concerned citizens and businesses.
You are invited to participate in the 2008 Trivia
Bee on February 23. Following are your op-
portunities for supporting the Trivia Bee:
• Title Sponsor - $10,000: Your company
will be prominently recognized during
the event and in all pre- and post-event
marketing.
• Scoreboard Sponsor-$5,000: Your
logo will be prominently displayed on
the scoreboard. The scoreboard will be
displayed several times during each round.
Round
Sponsor-
$2,500: Your
logo will be
displayed on
the screen
above the
stage along
with the
trivia ques-
tions during
a round.
• Team Spon-
sor - $550:
You can
sponsor your
own team or
Due to the tremendous success of this
program, our PTA has agreed to fund
an artist for next year. The Education
Foundation provided the impetus to
our continuing art program at Bear
Creek Elementary School," said 5th
grade teacher Mimi Graves.
"UNICOM (now Eschelon Telecom) is proud to support public
education through the sponsorship of the Trivia Bee. Our em-
ployees have a great time at the Trivia Bee and I would encour-
age your company to get involved in this great event, "said Molly
Renner, Director of Marketing.
we can arrange a team for you to sponsor.
• Audience Member - $30: Support your
favorite teams(s) and play along from the
comfort and anonymity of your own seat.
Tickets will be available from the Tower
Theatre website and box office.
For more information on the 2008 Trivia
Bee Sponsorship Opportunities or to reserve
your place in the Trivia Bee visit www.
bendlapineschoolsfoundation.org or call 541-
322-5493.
"I have experienced tremendous personal gratification by being involved with
public education in our community. I realize how vital the commitment of par-
ents, teachers, coaches and community members are for our kids in realizing
their potential and achieving individual goals. Every community member can
make a difference. The Education Foundation strengthens our entire com-
munity by making a positive impact on our most precious commodity, our kids,"
said Lisa Zimmerman.
Grant Promotes Arts and
Author Night For 565 Students
and Their Families
"The Education Foundation awarded Bear
Creek Elementary School an $850 grant for
our Artists in Residence Program. We held
4 fundraisers to raise the additional $1,250
needed for the program. Our artist came
in October and was a tremendous success.
Puppets were displayed at our art gala and
used to create puppet shows in our school.
Parents, teachers and community members
all noticed the positive effect this program
has had on our students.
Americana Project Grows at
Summit High School
The Americana
Project at Sum-
mit High School
is off to a great
start due to a
$5,000 grant
from the Prong-
horn Foundation
and support from the Education Foundation.
In its second year, The Americana Project
provides unique opportunities for youth to
learn outside of traditional school boundar-
ies. Self expression and community building
through the performing and visual arts are
core to the project's mission, which supports
Oregon benchmarks standards.
Iti 6;,900 Awarded in
lassroom Impact Grants
The Education Foundation announced 27
grants totaling $36,329 through the Class-
room Impact Grants program in August.
1liese grants will provide invaluable resources
to our teachers and directly benefit 8,601
students.
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ment for math curriculum
Bend High - $816 to purchase badminton
rackets
Bend High - $1,206 for transportation to
early childhood education site
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books
Annually, teachers and district staff submit
grant requests to the Foundation. Grants are
reviewed by the school's site council to ensure
they are consistent with the school's educa-
tional objectives and strategic plan.
We have awarded over 152 classroom grants
with over 8,000 students benefiting from the
program annually. Unfortunately, we are not
able to meet all the funding requests. Annu-
ally the requests exceed the available funds by
about $100,000.
"The Education Foundation grants provide
invaluable resources for our teachers and
students. Often, these grants let us pilot the
latest technology in the classroom," said Steve
Carlson, Technology Director for Bend-La
Pine Schools.
For more information on applying for a grant
or funding a grant request, visit www.bend-
lapineschoolsfoundation.org.
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Peggy Kinkade
,
Te ssa Cdrran, L'i' Pimning
Doug Nelson
Mike Dugan
Carolyn Platt
DaVidFord
Julianne Repman
Marie Hackbarth
Lynn Hobson, Vice President
Brenda Komar
Sieve Lelli
Lane Lyons
Rene Mitchell
Gary Rogers
Judy Stiegler
Lisa Zimmerman, President
Cascade Middle - $750 for calculators &
math kits for interactive math days
Elk Meadow Elementary - $195 for egg
incubator & scope to teach the life cvele'`
Elk Meadow Elementary - $275 to support
parent involvement in education
Ensworth Elementary - $2,258 to purchase
a SMART Board for the entire school
High Desert Middle - $2,485 to leverage
funds to create a mobile science lab
High Lakes Elementary - $1,025 for
computerized response system to enhance
learning
Highland Elementary - $699 for science kits
& microscopes
Juniper Elementary - $2,500 for equipment
& lessons for science, geography & math
La Pine Middle - $310 for travel costs for the
ballroom dance club
La Pine Middle - $2,000 for technology to
support the Young Citizen Project
& materials
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Mountain View High -$1,066 to purchase
updated science videos
Pilot Butte Middle - $1,000 for books
curriculum for English Language learners
Pine Ridge Elementary - $1,700 for large
plasma display for the computer lab
Pine Ridge Elementary - $500 for rhythm
musical equipment
RE Jewell Elementary - $2,020 for technol-
ogy to facility interactive learning
Summit High - $1,850 for technology to
monitor student learning
Summit High - $1,279 to add teaching sta-
tion in the library
Three Rivers Elementary - $1,500 for the
after school drama program
Westside Village Elementary - $1,830 for
musical instruments for integrated learning
Our Investment in Bend-La Pine Schools
As a community based nonprofit organization, we are only as strong as our base of support in
the community.
Thanks to increasing support from our community, the Foundation has provided over
$536,329 in support to our teachers, classrooms and students.
Classroom Impact Grants
13% --..M
Administration
10%
Outreach & Marketing
5%
Activity Fee Scholarships
12%
Special Projects for Schools
60%
You can invest in our public schools by making a donation to the Education Foundation. To make
a donation visit www.bendlapineschoolsfoundation.org, or clip and mail the donation form.
THE EDUCATION -b
FOUNDATI N
FOR THE BEND-LA PINE SCHOOLS
The School Foundation
PO Box 6566
PRSRT STD
US POSTAGE
PAID
BEND OR
PERMIT NO 473
Bend, OR 97708-6566