2008-24-Minutes for Meeting December 31,2007 Recorded 1/9/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 2008.4
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 01/09/2008 11:46:19 AM
II II ((IIIIIIIIIIIIIIIII III
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orp,
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 31, 2007
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Susan Ross, Property and Facilities; Catherine Morrow,
Ruth Wahl and Chris Bedsaul, Community Development Department; Mark
Pilliod, Legal Counsel; Dave Peterson, Information Technology; media
representative Hillary Borrud of The Bulletin; and seven other citizens.
Chair Daly opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
The Board acknowledged Dave Peterson's retirement after his twenty-four
years of service to Deschutes County.
2. Before the Board was Consideration of Board Approval of County Clerk's
Signature of Document No. 2007-623, an Intergovernmental Agreement
with the Sunriver Service District Fire Department regarding Archive
Storage Services.
Susan Ross gave a brief overview of the item, which will allow the County
Clerk to lease out space and archive services to other entities. Commissioner
Luke asked that future agreements of this type also come to the Board for
review.
LUKE: Move approval of Clerk's signature of the agreement.
BANEY: Second.
Minutes of Board of Commissioners' Business Meeting Monday, December 31, 2007
Page 1 of 6 Pages
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Before the Board was Consideration of Board Review of the Hearings
Officer's Decision regarding a Zone Change (Terrebonne; Applicant:
Abbas).
Ruth Wahl provided a brief overview of the item, which involves two tax lots.
She said that the Hearings Officer's decision was not appealed. A condition of
approval was a metes and bounds description of the property, which has been
done.
LUKE: Move that the first reading be held on Wednesday, January 2, 2008.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was Consideration of First and Second Readings and
Adoption, by Emergency, of Ordinance No. 2007-024, Expanding the Bend
Urban Growth Boundary to Accommodate a Future Elementary School.
Chris Bedsaul referred to an oversized map of the property, and gave an
overview of the Ordinance by way of his staff report. He added that the
Hearings Officer's conditions of approval requirements have been met. He said
that Exhibit A should be amended, as the legal description previously submitted
contained a typographical error.
LUKE: Move approval of the amendment.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, December 31, 2007
Page 2 of 6 Pages
Commissioner Luke said that he is not happy that an urban growth boundary
change such as this one is being handled in this fashion. He feels that the City
has not properly planned and UGB changes should be part of a complete,
overall plan.
Citizen Dan Kiesow asked if he could testify on this matter. Mark Pilliod
advised that additional public input is not allowed at this time, as the hearing
portion was closed when the issue was before the Hearings Officer. Catherine
Morrow added that zone changes coming from the Hearings Officer are
typically adopted in this fashion by the Board.
Commissioner Baney said that she is also concerned regarding piecemeal
amendments to the City UGB. Mr. Pilliod stated that the Board cannot prevent
someone from submitting an application for these amendments, but there is no
policy against this occurring. Commissioner Luke asked that the Board be kept
aware of any applications of this type scheduled to go to the Hearings Officer.
Ms. Morrow said that the legislative process for the UGB amendment includes
a joint management agreement between the two government entities, but that is
separate from those applications asking for a specific UGB amendment, such as
this one.
LUKE: Move first and second readings of Ordinance No. 2007-024 by title
only, declaring an emergency.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Chair Daly conducted the first and second readings of the Ordinance, by title
only, declaring an emergency.
LUKE: Move adoption of Ordinance No. 2007-024.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, December 31, 2007
Page 3 of 6 Pages
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Luke asked that items #7 and # 13 be removed from the consent
agenda.
BANEY: Move approval of the Consent Agenda, with the exception of #7 and
#13.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Commissioner Luke stated that Lee Smith has been with the Fair Board for a
long time and has done a good job.
Commissioner Luke said that he has not seen a letter of resignation from Larry
Kimmel. Dave Kanner stated that he had either an e-mail or letter to that effect.
Commissioner Luke acknowledged that Mr. Kimmel dedicated many years of
expertise on the Budget Committee.
Consent Ap-enda Items
5. Signature of a Letter Appointing Linda Cramer to the Commission on Children
& Families' Board through December 31, 2011
6. Signature of Letters Accepting the Resignation of Janet Lee, Mike Schiel and
Connie Schwing from the Commission on Children & Families' Board, and
Thanking Them for their Service
7. Signature of a Letter Accepting the Resignation of Larry Kimmel from the
Deschutes County Budget Committee, and Thanking Him for his Service
8. Signature of a Letter Appointing Colleen Horton to the Sun Mountain Ranches
Special Road District Board, through December 31, 2009
9. Signature of a Letter Accepting the Resignation of Paula Simone from the Sun
Mountain Ranches Special Road District Board, and Thanking her for her
Service
Minutes of Board of Commissioners' Business Meeting Monday, December 31, 2007
Page 4 of 6 Pages
10. Signature of a Letter Reappointing Evelyn Ward to the Board of Deschutes
River Recreation Homesites Special Road District #8, through December 31,
2010
11. Signature of a Letter Reappointing Mike Schiel to the Board of Howell's
Hilltop Acres Special Road District, through December 31, 2010
12. Signature of a Letter Reappointing Albert Bauer to the Board of Newberry
Estates Special Road District, through December 31, 2010
13. Signature of a Letter Accepting the Resignation of Lee Smith from the
Deschutes County Fair Board, and Thanking Him for his Service
14. Signature of a Letter Appointing Michael A. Maier to the Deschutes County
Fair Board, through December 31, 2011
15. Signature of Letters Appointing Martha Bauman, Richard Brogden, Roger
Conard, James "Ed" Criss, Doug Farmer, Darrell Gavette, Danil Hancock, Neal
Henderson, Vicky Jackson, Pam Luettich, June Ramey, Robert Ray and Conrad
Ruel to the South County Financial Assistance Citizen Advisory Committee,
LUKE: Move approval of items #7 and # 13.
BANEY: Second.
VOTE: BANEY: Yes.
LUKE: Yes.
DALY: Chair votes yes.
16. ADDITIONS TO THE AGENDA
None were offered.
Being no further items to come before the Board, Chair Daly adjourned the
meeting at 10:40 a. m.
Minutes of Board of Commissioners' Business Meeting Monday, December 31, 2007
Page 5 of 6 Pages
DATED this 31St Day of December 2007 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
Tammy Baney, Commi ner
IF YOU WISH TO TESTIFY
Please complete this card & turn
it in to a County staff person.
Name: ~ ~ ~ ~ Sc~ ~
Mailing Address:
770 -Z-
Phone 3 9 2 --0 F3.3
E-mail Address- d j<I e,&)
Date: 2 ' c)
Subject:
Mof Board of Commissioners' Business Meeting Monday, December 31, 2007
Page 6 of 6 Pages
De is R. Luke, Vice Chair
OT ES -
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C { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, DECEMBER 31, 2007
Commissioners' Hearing Room - Administration Building
1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Board Approval of County Clerk's Signature of
Document No. 2007-623, an Intergovernmental Agreement with the Sunriver
Service District Fire Department regarding Archive Storage Services - Susan
Ross, Property and Facilities
3. CONSIDERATION of Board Review of the Hearings Officer's Decision
regarding a Zone Change (Terrebonne; Applicant: Abbas) - Ruth Wahl,
Community Development Department
4. A WORK SESSION regarding a De Novo Hearing on a Proposed Zone
Change, Property Located Northeast of McGrath Road (Applicant: Reid) - Will
Groves, Community Development Department
5. CONSIDERATION of First and Second Readings and Adoption, by
Emergency, of Ordinance No. 2007-024, Expanding the Bend Urban Growth
Boundary to Accommodate a Future Elementary School - Chris Bedsaul,
Community Development Department
Board of Commissioners' Business Meeting Agenda Monday, December 31, 2007
Page 1 of 5 Pages
CONSENT AGENDA
6. Signature of a Letter Appointing Linda Cramer to the Commission on Children
& Families' Board through December 31, 2011
7. Signature of Letters Accepting the Resignation of Janet Lee, Mike Schiel and
Connie Schwing from the Commission on Children & Families' Board, and
Thanking Them for their Service
8. Signature of a Letter Accepting the Resignation of Larry Kimmel from the
Deschutes County Budget Committee, and Thanking Him for his Service
9. Signature of a Letter Appointing Colleen Horton to the Sun Mountain Ranches
Special Road District Board, through December 31, 2009
10. Signature of a Letter Accepting the Resignation of Paula Simone from the Sun
Mountain Ranches Special Road District Board, and Thanking her for her
Service
11. Signature of a Letter Reappointing Evelyn Ward to the Board of Deschutes
River Recreation Homesites Special Road District #8, through December 31,
2010
12. Signature of a Letter Reappointing Mike Schiel to the Board of Howell's
Hilltop Acres Special Road District, through December 31, 2010
13. Signature of a Letter Reappointing Albert Bauer to the Board of Newberry
Estates Special Road District, through December 31, 2010
14. Signature of a Letter Accepting the Resignation of Lee Smith from the
Deschutes County Fair Board, and Thanking Him for his Service
15. Signature of a Letter Appointing Michael A. Maier to the Deschutes County
Fair Board, through December 31, 2011
16. Signature of Letters Appointing Martha Bauman, Richard Brogden, Roger
Conard, James "Ed" Criss, Doug Farmer, Darrell Gavette, Danil Hancock, Neal
Henderson, Vicky Jackson, Pam Luettich, June Ramey, Robert Ray and Conrad
Ruel to the South County Financial Assistance Citizen Advisory Committee,
through June 30, 2008
17. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Monday, December 31, 2007
Page 2 of 5 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Monday, December 31, 2007
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, January 1, 2008
Most County offices will be closed to observe New Years' Day.
Wednesday, January 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, January 3, 2008
8:00 a.m. Regularly scheduled meeting with the City of Sisters Council, at Sisters City Hall
Monday, January 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
5:30 p.m. Joint Work Session with the City of Bend Council, at City Hall
Tuesday, January 8, 2008
11:30 a.m. Budget Overview and Update
Board of Commissioners' Business Meeting Agenda Monday, December 31, 2007
Page 3 of 5 Pages
Wednesday, January 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, January 10, 2008
7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers
Monday, January 14, 2008
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, January 15, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Thursday, January 17, 2008
7:00 a.m. Meeting with Bend Chamber of Commerce - Legislative Policy Council
Monday, January 21, 2008
Most County offices will be closed to observe Martin Luther King Jr. Day
Wednesday, January 23, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, January 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, January 29, 2008
1:00 P.M. Commission on Children & Families' Update
Board of Commissioners' Business Meeting Agenda Monday, December 31, 2007
Page 4 of 5 Pages
Wednesday, January 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
5:30 p.m. Meeting with DEQ and DLCD regarding South County Groundwater Issues
Thursday, January 31, 2008
8:00 a.m. Board of Commissioners' Goal Setting Meeting
Monday, February 4, 2008
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, February 6, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Monday, December 31, 2007
Page 5 of 5 Pages