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2008-69-Minutes for Meeting January 09,2008 Recorded 2/13/2008DESCHUTES COUNTY OFFICIAL RECORDS 2008~D9 NANCY BLANKENSHIP, COUNTY CLERK 1rJ D COMMISSIONERS' JOURNAL 11111111111 111111 02/13/2008 02;03;21 PM 2006-d Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 9, 2008 Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Tom Blust and George Kolb, Road Department; Hillary Saraceno, Commission on Children & Families; Anna Johnson, Communications; Catherine Morrow, Peter Russell, Kevin Harrison, Ruth Wahl and Kristen Maze, Community Development; Bob Bryant, Gary Farnsworth, and Brian Paslay of ODOT; Martha Pagel, and Linda Swearingen, representing Thornburgh; citizens Rex Auker, Larry Shaw and Howard Olaf Cecil; and media representative Hillary Borrud of The Bulletin. Chair Luke opened the meeting at 1: 30 p. m. 1. Presentation of Central Oregon Rail Plan - COACT. Gary Farnsworth distributed a document entitled Central Oregon Rail Plan (a copy of which is attached). He said this involves a united effort of various agencies and entities, addressing specific issues, most of which are related to growth, intersections, emergency services, freight mobility, traffic, switching yards, and at grade crossings. Major haulers are losing interest in picking up local freight. The current focus is to analyze whether to move the rail; David Evans & Associates is currently doing a cost estimate. It would involve both Redmond and Bend, and examines a possible new corridor alignment around Bend and Redmond. In regard to the old alignment, there are lots of possibilities, such as a commuter rail, local freight hauling, trails, and numerous other ideas. Bob Bryant added that this is just a concept at this point, and no land or specifics have been identified. Mr. Farnsworth stated that this has been done at least fifteen times around the country. Minutes of Administrative Work Session Wednesday, January 9, 2008 Page 1 of 6 Pages In regard to the Wickiup Junction location, Mr. Farnsworth went over some oversized maps to provide an overview of what might be feasible in that area. There are a lot of details to address, such as access to local homes and businesses, where to locate the interchange, whether to move the rail or the highway, and so on. In regard to the area between Sunriver and Bend, a separation of lanes is being proposed but this involves a wildlife corridor, access issues and other issues that would have to be considered. Bob Bryant added that the concrete barrier may end up being extended from where it is now all the way north to Deschutes River Woods, with a logical way to access High Desert Museum. 2. Discussion of Possible Closure of Wimp Way - COACT. Mr. Farnsworth refereed to an oversized map of the Wimp Way area. The proposed project would tie into the reroute now being done. The biggest issue now is the pavement, including the foundation. In regard to Lower Bridge Way, Mr. Farnsworth stated that the focus on this area is safety. There is a lot of traffic coming onto and leaving Highway 97 during rush hour, mostly from Crooked River Ranch. Tom Blust helped to get a right turn pocket installed to separate the traffic. Markers will be installed to help define the right turn only lane. The traffic approaches on the Terrebonne side are being changed to try to eliminate cross traffic. Another idea is to close the Barberry Road access since it is nearby. The community has been fairly positive in support of these changes. This would be a temporary fix until funds are available for more of a long-term solution. It is possible that 12thStreet might be extended to try to connect for better access and to close off some of the private driveways. Any roads that are closed off will be gated and locked for use in emergency situations. Emergency services personnel are supportive of these changes. The only opposition to the closure of Wimp Way is from Crooked River Ranch. Consensus was reached for the Road Department to begin the process. Commissioner Luke asked that a public hearing on the Barberry closure be scheduled as well; perhaps these could take place at Terrebonne School. Mr. Farnsworth added that they will not go out to bid for almost a year, but a lot of lead-time is needed. Minutes of Administrative Work Session Wednesday, January 9, 2008 Page 2 of 6 Pages 3. Review of Naming Suggestions for Forest Service Road 45. Ed Pecoraro stated that some names were eliminated because they are already in use or are too similar to names being used. Names that are too long have been eliminated. Harold Cecil said that he is an amateur local historian who has worked on visitors' guides, and has strong family connections to the area. He stated that there have been five generations of Skjersaas and a strong Scandinavian influence on skiing in the area. He also supports naming the road after Bill Healy. Linda Swearingen said this was introduced while she was County Commissioner in 1997/98. She appreciates what the Skjersaas have done, but feels that the first consideration should be Bill Healy, as he is the reason the road exists. She encouraged the Board to honor him one more time in this regard. The road is a result of what Bill and his family did to develop the area. Commissioner Baney: • River Summit Drive, Skjersaa Road, Healy "something", McCallum-Gray Road Commissioner Daly: • Bachelor Mountain Road, Healy Road (Scenic Byway), Century Sunriver Road, Edison Road, Wakefield Road, Skjersaa Road. Commissioner Luke: • Bill Healy Scenic Byway, Cascadia Byway, Outdoor Scenic Byway or similar, River Summit Drive, Sun Century Drive. The only one on all three lists is Bill Healy. Skjersaa and River Summit are on two. Commissioner Luke stated there might be an opportunity to name turnoffs and rest areas after some of the people who have influenced the region. Tom Blust added there might be some funding available for this through the Forest Service. Mr. Pecoraro said that the County prefers historical or geological names whenever possible. This will be on the February 6 work session agenda for discussion, with the Resolution to be addressed at a regular Board business meeting. Minutes of Administrative Work Session Wednesday, January 9, 2008 Page 3 of 6 Pages 4. Work Session on Mini-Storage Text Amendment. Kristen Maze said this is a County-initiated amendment affecting several locations, in Deschutes River Woods, Deschutes Junction and in the La Pine area. Laurie Craghead stated that these are the only locations with this particular zoning. Not all of the permitted uses were transferred to the new zone when it was established. There was no opposition from the public and the Planning Commission supports this change, which is legislative in nature. 5. Work Session on Work Session on LUBA and Court of Appeals Remand - Thornburgh Destination Resort. Ruth Wahl gave an overview of the item and the various appeals, going back to 2006. LUBA is remanding some findings back to the County, and six items need to be revised. The type of hearing needs to be decided - on the record or limited de novo. Staff recommends that all points but one can be on the record; the wildlife mitigation plan could be handled a couple of different ways. The remand was not clear in this regard. It has to be based on substantial information already contained in the record. A public hearing could be held at the final master plan approval. The Court of Appeals noted that the Board made a condition of approval that Thornburgh work with the Oregon Department of Fish & Wildlife on the mitigation plan, but there was no plan in place at the time. The Court states that public input is needed in this regard, and a mitigation plan is needed at the time of the final master plan. Ms. Craghead noted that LUBA felt that there was a mitigation plan in place but it was not approved by Fish & Wildlife and the BLM, and public comment is needed on the final plan. The other five issues do not require a public hearing; the findings can be rewritten to satisfy the Court. LUBA and the Court have directed how to correct these findings. Regarding the road circulation plan, no finding was written but the information is contained in existing documents. All that is needed is a legal argument to help write the finding. No hearing is needed. The wildlife mitigation plan could be handled through a de novo hearing or on the record, if it appears that a plan is feasible. There was already a finding based on evidence, and LUBA found it to be enough, but the Court of Appeals wants further findings. Minutes of Administrative Work Session Wednesday, January 9, 2008 Page 4 of 6 Pages Kevin Harrison said that the conceptual master plan has to come back to the Board; however, the final master plan would normally go to the Hearings Officer, but can be appealed to the Board, unless the Board calls it up after the Hearings Officer makes a decision. The public hearing could be held before the Hearings Officer. Commissioner Luke prefers that the public process start with the Hearings Officer; it is easier and more concise to deal with the arguments and findings at that point. Commissioner Baney would like to hear it sooner, but Commissioner Luke stated that it may come to the Board anyway after that point. The final master plan would not be approved until all six issues are satisfactorily addressed. The Board is comfortable with the first five findings being heard on the record, with legal arguments allowed by both parties. The final finding, regarding the wildlife mitigation plan, could be heard a variety of ways. The initial finding of the Board was that it was feasible, and a memorandum of understanding is already in the record between BLM, Fish & Wildlife and the applicant. Commissioners Luke and Daly are supportive of the issue going before the Hearings Officer at this point. The Board could then call it up after the Hearings Officer has made a decision, or one of the parties could then appeal it to the Board. BANEY: Once the letter is received from LUBA and a letter is received from the applicant to start the 90-day clock, the County will provide notice, giving people 30 days to provide written testimony. DALY: Second. VOTE: BANEY: Yes. DALY: Yes. LUKE: Chair votes yes. 6. Other Items. Discussion and Approval of Commission on Children & Families' Strategic Plan. Hillary Saraceno stated that on June 28, 2007, this document was discussed at the regular update meeting with the Board, but the Plan was not formally approved at that time. Minutes of Administrative Work Session Wednesday, January 9, 2008 Page 5 of 6 Pages The Plan needs to be submitted to the State by next week. There have been two changes, which were minor, and some of the categories were rearranged. There are essentially two documents, one that describes the program, and the matrix, which tracks the work being done and who is responsible for certain programs, activities and work. Judge Sullivan is supportive of the Plan as written. BANEY: Move approval of the Commission on Children & Families' 2007-2010 Strategic Plan. DALY: Second. VOTE: BANEY: Yes. DALY: Yes. LUKE: Chair votes yes. Being no further items addressed, the meeting adjourned at 4.-15 p.m. DATED this 9t" Day of January 2008 Commissioners. Jennis hutes County Board of R. Luke, hair Tammy Vy, Vice Chair ATTEST: Recording Secretary Minutes of Administrative Work Session Wednesday, January 9, 2008 Page 6 of 6 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, JANUARY 9, 2008 1. Presentation of Central Oregon Rail Plan - COACT 2. Discussion of Possible Closure of Wimp Way - COACT 3. Review Naming Suggestions for Forest Service Road 45 4. Work Session on Mini-Storage Text Amendment - Kristen Maze 5. Work Session on LUBA and Court of Appeals Remand - Thornburgh Destination Resort -Ruth Wahl 6. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. POOT 'DID - Ik De 15 ~USr Al 6u, ' Y'-~`~-1~, "0 © CI ~ovpt Pies act,, - yS Central Oregon Rail Plan (last updated October 23, 2007) The purpose of the Central Oregon Rail Plan is to develop a regional plan which addresses various safety and congestion problems associated with at-grade railroad crossings, and opportunities to improve freight mobility. The planning effort covers the Tri-County area of Crook, Deschutes and Jefferson Counties. The Central Oregon Area Commission on Transportation (COACT) is leading this effort. COACT is made up of local and state agencies and transportation stakeholders from the Tri-County area. Background Within Central Oregon there are two major rail lines. The longest is the Burlington Northern Santa Fe (BNSF) Railway with 101 mainline route miles in Deschutes and Jefferson Counties. Union Pacific also uses this railway through a haulage agreement with BNSF for local switching and for occasional reroute of trains that normally use their own rail line from Chemult to Eugene. Currently there are an average of 12 trains a day that use this route. This is expected to increase by 8 percent per year. The second line is owned by the City of Prineville Railway with 19 miles of track that runs from Prineville to Prineville Junction (just north of Redmond, near the intersection of US 97 and the O'Neil Highway) where it connects with BNSF and Union Pacific. Currently there is an average of 1 train per day that uses this route for freight. This is not expected to increase over the next several years as the railway has excess freight capacity available on current trains. The line is also used for Friday, Saturday and Sunday dinner trains during the peak tourist season. In addition there are a number of spur tracks off the BNSF and Prineville lines that access various businesses and properties. Why this Plan is needed Safe At-grade crossings are dangerous for both motorists and railroad personnel. There are 45 public at-grade crossings on the Burlington Northern Santa Fe Railway mainline between La Pine and Madras. Nearly 50 percent of those are within the communities of Bend, La Pine, Madras and Redmond. The City of Prineville Railway has 22 public at-grade crossings with 33 percent of those within communities. In addition, there are numerous private at-grade crossings. Over the past 10 years there have been 17 train/vehicle crashes resulting in 10 injuries and 4 deaths. With increased rail and vehicle traffic this is expected to substantially increase. Increased congestion Central Oregon is growing faster than the state average. Population increased 64% between 2000 and 2006. Travel is increasing - personal travel, business travel and freight movement. Between 2000 and 2010 freight tonnage moving in, out and through Central Oregon is forecast to grow 14%. The market value of this tonnage is forecast to increase 23 percent. Over 80 percent of freight moving in, out and through Central Oregon is carried by truck and about 10 percent is carried by rail. All this leads to more congestion on highways and increasing conflict between highway users and at-grade rail crossings. Many communities are having trouble working to manage the resulting increased congestion. To make matters worse, the increasing number of trains and the numerous at-grade railroad crossings add significantly to the road congestion (and safety) problem. Even short delays can back up traffic for blocks and disrupt traffic patterns throughout a community on any given day. Economic vitality As the area grows, along with the traffic, along with the demand for goods and services, so do the challenges of getting freight to market, resulting in a direct effect on the economy. While traffic bottlenecks and congestion worsen, the national railroad trend is towards larger customers and longer distance hauls with fewer stops. Small rail users, especially in rural areas, are finding it increasingly difficult to gain rail access. This is already affecting local industries. Less railroad access will have a compounding effect on the industrial and economic vitality of Central Oregon. Every rail car can hold the equivalent of 3 to 3 '/2 truckloads. Higher fuel costs, increased regulation and the difficulty getting drivers are driving up trucking costs. The economies provided by rail are needed to compete by connecting local industries to the regional, national and global marketplace. Additional trucks will put tremendous wear on our already stressed highway, road and street systems. Solutions only get more expensive and complicated with time Now is the time to expand planning for the future. Land costs have increased significantly in the last few years and will likely continue to appreciate. Continued development will only narrow options and the costs to build grade-separated improvements will increase as a result. What the Plan will do Rail Crossing Issue • Recommend a regional railroad crossing strategy and decision-making process. • Prepare a regional prioritized list of crossing improvements, with cost and timing estimates. And for comparison purposes, prepare a preliminary feasibility analysis and cost estimate to construct a new rail alignment east of Central Oregon's urban areas. Freight Mobility Issue • Evaluate the feasibility of other long range rail planning work, such as analysis of rail yard and terminal capacity, semi-truck/railroad integration, for example. • Evaluate the feasibility of establishing a regional rail freight hub, likely in the area of Prineville Junction. • Evaluate the feasibility for a rail siding in the La Pine area. • Evaluate the feasibility for handling containers by rail into and out of Central Oregon. For both issues, COACT will seek public input, work toward gaining broad public support and present the Plan to elected officials for adoption. Timeline: March 2008 Formal recommendation on relocation of the railroad east of Central Oregon urban areas to COACT. Fall 2008 Complete the Rail Plan. How to become involved: Up-to-date information about the plan will be posted on the internet at the following website: https://www.oregon.gov/ODOT/HWY/REGION4/CenralOref4onRailPlanPIP shtml COACT meetings where the Plan will be discussed will also be posted on this website. The following people may be contacted if you have questions or comments. Name Affiliation Telephone Email Number Address Gary Farnsworth Area Manager, ODOT 541 388-6071 a .c.famsworth odot.state.or.us Mark Devoney Program and Planning (541) 388-6333 mark.devoney@odot.state.or.us Manager, ODOT Dan Lovelady General Manager, City of (541) 447-6251 dan@cityofprinevillerailway.com Prineville Railway z 5 CL _J Q ~a a zg o 0~ W rr z _ 00 a > o~ z W C.) ui a Crooked Ricer Bridge to Redmond Why is this Project needed? US 97: Crooked River Bridge to the Redmond Reroute (Last updated: January 8, 2008) Project Components: • Repaving 5 miles of US 97 from the Crooked River Bridge to the Redmond Reroute. • Widening substandard shoulders. • Intersection safety improvements along US 97 at 10th Street, a private drive just south of NW 10th Street, Wimp Way, and NW Lower Bridge Way. • Improving pedestrian safety in Terrebonne. US 97 is a critical part of the State's transportation system and is generally classified as an "Expressway". US 97 carries a high volume of freight and tourist traffic from the Washington to the California borders. It is also an important highway for local commuter traffic. Keeping roads in good condition and providing for safe travel are critical parts of the Oregon Department of Transportation's (ODOT) mission. Repaving Currently this five mile section of US 97 is rutting and beginning to break apart. These conditions allow water and ice to collect on the road surface. This causes slippery road conditions and is a serious safety issue. Potholes and de-lamination (where layers of the pavement begin separating) increase the rate of pavement degradation as well as presenting a safety hazard. Shoulder widening Sections of US 97 in the Project area have shoulder widths less than the highway standard of 8 feet. Widening the shoulders will increase safety by 1) creating a paved, level and stable surface that will allow disabled vehicles to pull off the roadway, 2) provide an emergency zone to avoid head-on collisions or hitting wildlife or debris that might be on the roadway, and 3) provide a recovery area in case a vehicle inadvertently leaves the travel lane. Intersection Safety Improvements On "Expressways" and major freight corridors like US 97, vehicles are generally traveling at high speeds. There are multiple intersections along the stretch of US 97 north of Terrebonne that often cause a mixture of conflicting fast and slow traffic, which is a safety issue for both travelers on US 97 and people entering or exiting the highway. The NW 10th Street intersection (and private driveway immediately south) is situated in a poor location for both the residents that must use this access and the 14,000 motorists that pass by daily. Of significant concern are the left turns to and from southbound US 97 at 10th Street: given it is at a point where there is a curve on US 97; it is along a grade from the railroad bridge; and speeds are high. This is the only access point for the residences along 10th Street. The Wimp Way intersection is also in a very unsafe location, given it is at the end of a grade from the railroad bridge, speeds are high, and there is a history of several crashes. The NW Lower Bridge Way intersection is experiencing high volumes of traffic, numerous crashes, and significant delays for vehicles entering and leaving the highway at certain times of the day. It is clear that major changes are required at this intersection, and it is also clear that any major changes at this location will have significant costs and impacts to the long-term transportation plan of the community. The goal for this project is to accomplish some cost effective measures that will serve our existing needs for a period of several years until a Refinement Plan for the area can be implemented. Pedestrian Safety in Terrebonne Community members in Terrebonne have requested that ODOT and Deschutes County provide pedestrian safety improvements along US 97 as a part of this project. US 97 has 3 lanes (including a center turn lane) in Terrebonne, with a high volume of traffic traveling through, entering, and exiting. There are essentially no curbs or sidewalks, and it is a long distance for pedestrians to cross the highway. Current traffic and crash data Traffic along US 97 and at key intersections, such as NW Lower Bridge Way, is expected to increase by 60 percent over the next 20 years. From January 2001 thru December 2005, there were 39 reported crashes in the stretch of US 97 from the Crooked River Bridge to just south of Terrebonne. During that time period there were 17 injury crashes with over half of them (10) resulting in severe or moderate injuries. How does ODOT propose to mitigate these problems? • Repave 5 miles of US 97. • Widen substandard shoulders. • At NW 10th Street, the current proposal (as funding allows) is construction of an under crossing to address existing safety issues with traffic turning left onto and off of the highway. • For the driveway just south of NW 10`h Street the proposal is to close the access point to the highway. • At Wimp Way, the current proposal is closure of this roadway and installing a cul-de-sac at the terminus, likely including features to allow emergency vehicle access. • NW Lower Bridge Way improvements being considered include: separate left and right turn movements from NW Lower Bridge Way onto US 97 by adding a right hand turn lane; improve the site distance of vehicles turning from NW Lower Bridge Way onto US 97; relocate the entrance to Terrebonne Estates development (Morning Glory Drive) further west of US 97; eliminate dangerous through movements across US 97 (11th St. to/from NW Lower Bridge Way); and close the Barberry Drive road approach to US 97 located just south of the NW Lower Bridge Way intersection. • Some traffic calming and pedestrian safety improvements being considered for Terrebonne include: install roadside curbs and sidewalks and reduce shoulder widths on both sides of US 97; and improve the existing pedestrian crossing at `B' Avenue (Smith Rock Way) by relocating the crossing and/or using a more prominent type of cross walk marking. Projected Construction Cost: $7.2 million Key Project Milestones: Preliminary Design, Winter 2007/2008 Contract Bid Let, Spring 2009 Construction, Summer 2009 ODOT Key Contacts: Name Title Office Phone Email address Brian Pasla Senior Desi ner 541 388-6447 Brian.D.Paslay@ODOT.state.or.us Gary Farnsworth Area Mana er 541 388-6071 Gary.C.Famsworth@ODOT.state.or.us Rex Holloway Community Liaison Representative 541 388-6178 Rex.A.Holloway@ODOT.state.or.us For more information visit: htti)://www.oregon.gov/ODOT/HWY/REGION4/US97 CRBtoRedmond/US97 CRBtoRedmondPlP shtml US97: CROOKED RIVER BRIDGE TO REDMOND REROUTE F F ;O m •z •5• if & AlEgon Theodore R. Kulongoski, Governor January 9, 2007 Commissioner Luke Commissioner Baney Commissioner Daly Deschutes County Commission 1300 NW Wall St Bend, OR 97701 Subject: US 97: Crooked River Bridge - Redmond Request to Close Barberry Drive approach to US 97 Dear Commissioners: Department of Transportation Robert W. Bryant, PE Region 4 Manager 63055 N Hwy 97 Bend, OR 97701 541-388-6184 This is a formal request for your consent to a permanent closure of the west side approach of Barberry Drive to US 97. The closure has been proposed to be accomplished in conjunction with the subject pavement preservation/safety project on US 97, scheduled for construction in 2009. This request is in reference to the following Oregon Revised Statutes (ORS): ORS 374.060, Power of Department of Transportation as to intersecting streets and roads, states: "The Department... with the official approval of...the county court or board of county commissioners of any county road with respect to county roads, may: (1) Close any street, highway or road at or near the point of intersection with a throughway...." ORS 474.065, Intersection of throughways and county roads, states: "(1) The Department... shall provide for the intersection of throughways by county roads running into or across throughways. (2) Any county road may be closed at the points where it runs into or intersects the throughway if the consent of the county court or board of county commissioners of the county in which the road is located is first obtained." ORS 810.030, Imposition of restrictions on highway use; grounds; procedure; penalties, states: "(1) A road authority may impose restrictions... on its own highways as the road authority determines necessary to do any of the following:... (b) Protect the interest of safety of the general public." With travel speeds and increasing traffic volumes on US 97, turning movements in the Terrebonne area have become increasingly more hazardous for travelers and residents. The project focuses available limited funding on making safety and operational improvements at the intersection of US 97 at Lower Bridge Way. Barberry Drive is within a few hundred feet of Lower Bridge Way on US 97, so closure of the Barberry Drive access will not only add to the improvements planned for Lower Bridge Way, but drivers who would normally use Barberry Drive will be better served by accessing US 97 (through county roads) at Lower Bridge Way. January 9, 2007 Deschutes County Commission Page 2 of 2 Over the past several weeks we have been talking with the potentially affected neighborhood and the County Sherriff s Office regarding this proposal, and we have received generally positive support. To continue support of the County Sherriff s Office and other emergency services, we will provide emergency access only, for both emergency and evacuation options, between Barberry Drive and US 97. Enclosed for your background and reference is an ODOT project information paper title US 97: Crooked River Bridge to Redmond Reroute Project, including a map and supporting traffic information. I would appreciate your consideration of this request, and given our interest in delivering the project in the 2009 construction season, it would be helpful to have a response from you by early 2008. I would also be more than willing to visit with you and your constituents, or provide additional information to help with your decision-making. If you have any questions or comments, please feel free to contact me. Thank you. Y5 Robert W. Region 41 Enclosures cc: Tom Blust, Deschutes County Roads Director Bill Bellamy, Jefferson County Commissioner Gary Farnsworth, ODOT Central Oregon Area Manager Pat Creedican, ODOT District 10 Manager Joel McCarroll, ODOT Region 4 Traffic Manager Document Reproduces Poorly (Archived) Document Reproduces Poorly (ArcWved) 1000 500 0 1000 2000 3000 FEET moment Reproduces Poo (Archived) FEET a*nt Reproduces Poorly 1000 500 0 1000 2000 3000 January 3, 2008 Commissioners, please see the attached list of Road 40/45 suggested names submitted recently by community members. Please bring up to ten, un-ranked names that are your favorite to the Work Session on Wednesday, January 9. Staff will compile a list of the most common names (three votes each, then two votes) between your lists and display them on the white board. The Board will be expected to narrow the names from those that are the most common. I've also attached a few emails that give background or history to a few names that have been suggested. Thank you and good luck! aj 1. Alpine Grand Prix Drive 2. Ann's Butte Byway 3. Bachelor Bates Road 4. Bachelor Boulevard 5. Bachelor Breezeway 6. Bachelor Butte Road 7. Bachelor Byway 8. Bachelor Cutoff 9. Bachelor Gateway 10. Bachelor Highway 11.Bachelor Mountain Road 12.Bachelor Road 13.Bachelor-Cascade Cutoff 14.Bachelor Pitsua Byway 15.Bachelor View Drive (or Road) 16.Bill Healy Memorial Byway 17.B-Dog Way 18.Bear Mountain Road 19. Big Mountain Road 20.Big Timber Road 21.Bill Healy Road 22.Broken River Road 23.Bustamove Road 24. Buzz way 25.Carbon Footprint Lane 26.Cascade Corridor 27.Cascade View Road 28.Cascadia Byway 29.Cascadia Cutoff 30.Century Sunriver Road 31. Cheney Cul-de-sac 32.Cross Country Drive (or Road) 33.Crossover Road 34.Della Street 35.Dennis Drive 36.Droffats Road 37.Dutchman Creek Crossing 38.Dutchman Deschutes Byway 39.Edison Butte Road 40. Edison Highway Road 40/45 Name Suggestions January 2008 41.Edison Ice Cave Road 42.Edison Pass Road 43.Edison Road 44.Fifty Cent Road 45. George W. Bush Way 46.George Wakefield Road 47. Going-to-the-Fun Highway 48.Going-to-the-Summit Highway 49. Grace Skjersaa Road 50.Greg Brown Road 51.Harvest Moon Lane 52.Healy Road 53.Heavenly Cascade Road 54.Ice River Road 5 5 . Kapka Butte Cutoff 56.Keith Moon Lane 57.Kuamaksi Butte Road 58.Kwohl Butte Road 59.Lava Lane 60.Lolo Byway 61.Maiden Way 62.McCallum Memorial Road 63.McCallum-Gray Rd. 64.Morning Buzz Way 65.Mount Bachelor Byway 66.Mount Bachelor Connector 67.Mountain Cat Road 68.Mountain Pass Road 69.Mountain Peak Road 70.Mountain Road 71.Mountain View Road 72.Mt. Bachelor Scenic Byway 73.Nils Skjersaa Road 74.No Name Lane 75.No Number Road 76.01af Skjersaa Road 77.Outdoor Adventure Highway 78.Outdoor Scenic Highway (or Byway) 79.Paved Forest Lane 80.Ponderosa Cutoff Highway 81.Ponderosa Drive (or Road) 82.Ponderosa Highway 83.Ponderosa Paradise 84.Ponderosa Pines Cutoff Highway 85.Ponderosa Pines Highway 86.Pow Pow 87.Powder Snow Way 88.Redside Road 89.Rich Road 90.Ridge Mountain Road 9 1. River-Summit Drive 92.Road to Nirvana 93.Rocky Road 94.Rue Road 95.Rural Road 96.Ski Mountain Road 97. Skiboarders Way 98.Skjersaa Road 99. Skj ersaa-Nordeen Road 100. Skyward Drive 101. Skyward Road 102. Snow Creek Road 103. Snow Haven Highway 104. Snow Peak Road 105. Snow Play Highway 106. Snow Play Road 107. Snow Ride Drive 108. Snow Ridge Road 109. Snowflake Highway 110. Summit Express Connection 111. Summit View Road 112. Summit Express Cut-off 113. Sun Mountain Crossing 114. Sun Peaks Road 115. Sun-Bach Byway 116. Sunburst Drive 117. Sun-Century Drive 118. SunofaBach Highway 119. Sunriver Promenade 120. Sun Ice Road 121. Sunriver Ice Road 122. Sunriver to Bachelor Scenic Byway 123. Sunriver to Mt. Bachelor Cut-Off 124. Sunriver to Mt. Bachelor Highway 125. Sunriver/Bachelor Byway 126. Snowrider Road 127. Sunriver-Bachelor Scenic Byway 128. Sun-Summit Drive 129. The Bachelor Straightaway 130. The Ponderosa Pines Highway 131. Twobuckchuck Road 132. W as in Wrong Way 133. Wakefield Road 134. Walter E. Allison Scenic Byway (Highway) 135. Winter Buzz 136. Wonderland Road 137. Yew Tern Pagel of 2 Anna Johnson From: Rita [goddess_3@msn.com] Sent: Friday, November 23, 2007 6:55 PM To: Anna Johnson Subject: Road 45 Name Nomination To whom it may concern; I would like to nominate the following name for Road 45, the Sunriver Cutoff from Mt. Bachelor: Walter E. Allison Scenic Byway I don't know if Scenic Byway is appropriate, so it could also be Walter E. Allison Byway or Walter E. Allison Walter E. Allison was my grandfather and he is interred with my grandmother at the Pilot Butte Cemetary. When the old Pilot Butte Inn was torn down on the corner of Wall and Newport, the corner stones of that building were used as my grandparents' headstones. Walter E. Allison had a long history with the logging industry and logging camps during the 1920's and 1930's in Deschutes County. My father, Jon W. Allison was born prematurely in one of those logging camps in 1937, and his incubator was a shoe box set on the open door of the wood cook oven. Dad only weighed 3 pounds at birth, but he survived. During the early 50's, Walter opened the first truck stop here in Bend, OR, many years before Jake Wolfs truck stop, and my grandmother Dorothy ran the restaurant. Allison Diesel Stop was located on the entire property located on South Hwy. 97 where Oil Can Henry's, Chevron and the strip mall with Papa Murphy's now is. On the top of the small hill where the Comfort Inn now is, he also had Allison Wrecking Service and provided Deschutes County with the first really large wrecker truck. One time, my father towed an entire tour bus, still filled with the people, over the snowy pass to the west side in the middle of a blizzard. Something I'm sure wouldn't be allowed today, and back then it was almost heroic. I have a very nice photo of my grandfather and workers standing in front of Allison Wrecking Service, as well as an intact calendar from the 1950's for Allison Diesel Stop. For a time he also owned a large piece of property on the Deschutes River near Wickiup Jct. I have lots of pictures of being "at the river" when I was young in the 60's. In the 40's and 50's, before the people with the reindeer were ever here, Walter E. Allison would strap deer horns to his mules and hitch them to his buckboard and he played Santa during the Christmas parades. I was just told this story by my mother and am going to see if I can find archival photo's of this in the newspaper or library. My entire family has a large and rich history here in Deschutes County. My uncles ran Hampton station when it was a stagecoach stop and their wives, my Aunt Pink and Aunt Love, twins, ran the first boarding house here in Bend, Oregon. It would be a wonderful way to honor my grandfather, Walter E. Allison, to have Road 45 named after him. Thank you very much for your careful consideration and your time. Sincerely, Rita Allison 60901 Brosterhous Rd. Spc. #736 Bend, OR 97702 ph: 541-306-4822 12/20/2007 Road name proposal for Fad Sa to hand 45 `to Mt Bx%dGr) I would like to see the "new" S nrivaf sad W the read between emorial -R-oa- a004 ;Dafter two renwicablic pcq* Don %CAw4 w Ws visions crestft roug t Suniver to a reality, and may Mao= 14ocallum. his wife, wbe was a Wes, Women Air Force Service blot ferrying military t te4 Stars wben he was 18-20 and was also the support that belped his visions oem t ra.. Don McCallum was a quiet ate, wbe whaas fWag on dw Desebuin River visusfined a integrating with nature and providing people wig an * to appreciate and ca joy the amenities of Central Oregon. `IU ' tore was a with a Plant, roads and the Great Hall so tbare ;&Ad be minimal to eff Don McCallum represents than baAbone of Wit. He was bum in Couned, a won 1IRM Idaho and then raised in Baker Gtr. its bdw wbssn he was 113 and be bund f ibis "man of the house" to his tra dw and two siste m. He czeeW in sebool, and helped has nuMm start the first Title and Trust Car4aa3► Baker. 114 daaai w4wol to ham bays family financially and when putting himself *awqft W` I versiV he completed two years in one year and, for that time period, hard one of the NOW Vwk points an Wdhmeft• He was a Major in the Army and in Military lift11i , later bad aaai to bye a member of w became the newly formed CI.A. He went back to thaw paw sector and though be was an attorney he spent most of the years raising his two cl ldaca, Tom and Molly ("'s MR) as Ffesideet of a Title and Trust Company in Pordand when he was also Ptesident of the Portland Chaffer of Commerce. I remember when my dad invited twenty businessmen in Portland to p6ar 'to present has idea for Sunriver and to see if he oew44 get invests. 'Tic person, who oa forward was Iona Gray and together they staaTW on dwir a t (dwv*N we farad some money 'm dialan't have the amount needed for such an viulertakWO). I vn*W my parents prat dkcir " blo4 swat and tames" into this project and it was an ama:*4 pvjW to water imW Unfortunately my mother p x"y = 1973 and my bdw in 1957 before o0ber one emAd what happened with that seed of i m he had. "Te as I drive peg Sunriver and know the it is a city with it's own exit on I 97 =4 nod to Mt. Beclader, I ain't belp but smile and know how proud they would have been to know dwy cre&W an ' so many )lam have come to know and love and 1i-a: at at visit and pk y in. 7%em an few ' " > than the Great Hall and due to dw avation of this amt. *At buiWW% has harm Preserved and is open to the public to go into and appreciate as weil as astend amazing ! That is my request. Thank you for your cons! Sincerely, Molly McCallum 341-610-2741 macrieb@hotrnail.com PS My husband, Roger Allen, aarA I carry on the braidition of Siving to the comity, as we have been members of Deschutes County Sheriff's Search and Mae since 2000. P ad to be members of such a quality organization that does so mach for &e ca atraity! Anna Johnson From: Harold [adhoc@wordsideas.com] Sent: Thursday, December 06, 2007 10:54 PM To: Anna Johnson Subject: Re: County Seeks New Road 40/45 Name by 12/31 Hi Anna, As a third-generation Bendite (my children make four generations of us born in St. Charles) with a keen interest in local history, 1 feel compelled to chip in a few suggestions for the naming of Forest Service Road 40/45, aka, the Sunriver to Mt. Bachelor road (which I remember before it was paved). Olaf Skjersaa Rd. of Skjersaa (and his wife Grace) owned and operated the first ski shops in Send in and at Mt. Bachelor. He began selling ski gear and mounting bindings in his garage in send in the 130s. He was also a champion ski jumper and key member of the Skyliners Club. He and Grace were also among the first home owners in Sunriver. Olaf built their home in Sunriver, as well as the Skjersaa's Ski Haus locations on Greenwood and on Century, the present location of Skjersaa's. He also built the Egan Lodge, the original Ott. Bachelor lodge and ski shop, which was operated by Olaf and Grace. Grace Sk'ersaa Rd race is Olaf Skjersaa's wife. She was a pioneering local business woman - the person who kept the books and made Skjersaa's Ski Haus a successful business. She skied and continued working at the family ski shop into her 70s. Nils Skjersaa Rd (his name was also sometimes spelled Mels, but I believe Nils is correc Is was a pioneer skier in Central Oregon. He and Emil Nordeen worked in the sari mill and skied side-by-side together. He was a founding member of the Sky-liners. Skjersaa Rd. No other single family has contributed more to the development of skiing as an industry in Central Oregon than the Skjersaas: Nils, Olaf, Grace, Terry, Karen, Greta, Terry Jr. - all of these members of the Skjersaa family were champion skiers, ski industry piers, and visionaries who enabled the development of Mt. Bachelor and the ski iaftstry as we know it today in Deschutes County. I can't think of a more fitting name for, this read. Skjersaa-Nordeen Rd. Emil Nordeen an Nils Skjersaa worked, trained and skied tether, o ag in first and second in every race they entered. They are key pioneers in the skyliners, which is tarn spawned Mt. Bachelor and MBSEF. ZEddisonutte Rd. re erence. (Kwohl Butte Rd, Geograp iF' c reference . Healy Rd. (or Bill Healy Rd.) Overy years ago ill Healy and a few avid skiers in Bend, oregm (chief among theta the Skjersaas), envisioned a ski resort on Mt. Bachelor. Healy lead the charge and managed the ski area for many years. Let me know if you have questions about any of this - I can document everything here. Thanks, Harold + + + + + + + + + + + + + + + + + + harold olaf cecil ad HOC words + ideas bend, oregon 541+815+9829=phone 1 Anna Johnson From: Clay Penhollow [cpenhollow@yahoo.comj Sent: Monday, December 31, 2007 2:55 PM To: Anna Johnson Subject: Road 40/45 Renaming Idea Anna Would you please forward this idea to the commissioners. Thanks! I heard about the renaming a few weeks ago and tried to put my thinking cap on then, but didn't come up with anything right away. Then recently I thought of one. George Wakefield, who has since passed on, was a prominent individual in the Central Or on area 'George Wakefield Road" or "Wakefield Roa " would be fitting. He was big in the timber industry and had a rucking usiness, and at one time owned what is now much of Crosswater. I'll have to check further (unless someone there knows for sure maybe Commissioners Daly or Luke), but I believe the family first came to the Sisters area and that George served as the first (official) Sisters fire chief. In retirement, he and his wife lived in Redmond for a number of years. If we need more specific info, I think there is still a former daughter-in-law in the area that could help with dates. Thanks again, Clay Penhollow 2335 NW Hemlock Ave Redmond, OR 97756 548-3051 or 480-9014 Looking for last minute shopping deals? Find them fast with Yahoo! Search. http://tools.search.yahoo.com/newsearch/category.php? category=shopping 1 In support of naming 40/45 "Skjersaa Rd.": No other single family has contributed more to the development of skiing as an industry in. Central Oregon than the Skjersaas: Nils, Edna, Olaf, Grace, Karol, Terry, Karen, Greta, Terry Jr., Mike, Kandi, Hans - all of these members. of the Skjersaa family were/are accomplished skiers, ski industry pioneers, and visionaries who enabled the development of Mt. Bachelor and the ski industry as we know it today in Deschutes County. Most of them still call ( home. I can't think of a more fitting name for this road. ~psc.G,rC~$evv( G • Nils skied and work side-by-side with Emil Nordeen, the two finishing first and second in the earliest cross-country ski races in Oregon. Nils wife Edna was a pioneering female athlete and early Skyliners member. (Their children were also Skyliners, and some of them still live here.) • Olaf was a champion. skier. Ile and his wife Grace built and operated the first ski shop at Mt. Bachelor (the old Egan Lodge, which was torn down a few years ago). Olaf and Grace then opened Bend's first ski shop on Greenwood, across the street from Pilot Butte Drive-In. • Terry was an Olympic hopeful before a dramatic injury ended his racing career. Fie and his wife Judy owned and operated Skjersaa's Ski Shop on. Century Dr. until 1996. • Karol. Greta and Karen all raced for the Skyliners. Greta lives in Central Oregon. • Terry Jr. was a top telemark ski racer and representative for ski and apparel lines for years. He lives in Bend. • Mike and Kandi raced for their high schools in Bend. • Hans produces action sports videos and lives in Bend. Greta Skjersaa is my mother, Olaf and Grace Skjersaa are inv grandparents, Nils Skjersaa is my great uncle, "Ferry and Judy are my uncle and aunt, Karen and Karol are my aunts, and Terry Jr., Mike, Kandi and Hans and are my cousins. Not only is this a matter of family pride, but it's also one of my passion projects - docurnenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. To .41'e VIC ors '7 S Qom. y Document Reproduces Poorly (Archived) From: "Tim Seeberg" <tim@Seeberg1.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road QM5 (Modified by Harold) Date: January 9, 2008 12:10:38 PM PST To: "'Harold"' <adhoc@wordsideas.com> Reply-To: <tim@Seeberg1.com> Harold-- For the purpose of confirming what I've already shared with you, Anna Johnson, and each of the Deschutes County commissioners, I take this opportunity to re-state my request of the County.with regard to the decision they are about to make about a new name for the recently reconstructed Forest Service Road 40/45 between Sunriver and Century Drive. I wholeheartedly encourage the County to choose the name "Skjersaa Road." This will be a fitting acknowledgment of and tribute to the Skjersaa family and the tremendous contribution they made to the development of the skiing industry in Central Oregon. Metaphorically, just as the Skjersaa family blazed a trail that led to the skiing industry which Central Oregon now enjoys, FS Road 40/45 (Skjersaa Road) every year leads thousands perhaps tens of thousands of people to enjoy the recreational opportunities of the mountains that help to define Central Oregon. In addition, because of the Skjersaa family's history in skiing outside of Central Oregon, naming FS Road 40/45 as "Skjersaa Road" will serve to remind us of the value of the depth and breadth of our community's collective roots. Once again, I ask that the County name Forest Service Road 40/45 to be "Skjersaa Road." Thank YOU. Sincerely, --Tim Tim Seeberg 1041 SE Baywood Ct. Bend 97702 541-382-6755 Document Reproduces Poorly (Archived) From: "Ann Richardson" <ann@sistersoutdoorquiltshow.org> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 9, 2008 11:10:34 AM PST To: <ad hoc@ wordsideas. corn> 2 Attachments, 21.3 KB I strongly support the naming of FS 40/45 as proposed by Harold. This piece of history should be preserved and commemorated and I think this naming is an appropriate way to help in that process. Ann Richardson Executive Director Sisters Outdoor Quilt Show P.O. Box 280 Sisters, OR 97759 ann _SistersOutdoorQuiltShow.ora 541-549-0989 www. SistersOutdoorQuiltShow. ora From: Alison Highberger [mailto:ahighberger.@mac.com] Sent: Wednesday, January 09, 2008 11:04 AM To: Ann Richardson Subject: Fwd: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Begin forwarded message: Resent-From: Harold <adhocCawordsideas.com> From: Harold <adhoc0wordsideas.com> Date: December 7, 2007 12:35:21 AM PST Resent-To: haroldolafceal@amail.com To: Harold Cecil <adhocgwordsideas.co > Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Document Reproduces Poorly (Archived) From: Alison Highberger <ahighberger@mac.com> Subject: Re: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 7:24:24 PM PST To: Harold <adhoc@wordsideas.com> We support naming 40/45 "Skjersaa Road" since the Skjersaa family was instrumental in bringing skiing to Central Oregon. Naming the road after them would be a fitting way to honor this family and their important contribution to our part of the world. Former NFL quarterback and new Bend resident Drew Bledsoe answered the question, "Favorite things to do in Central Oregon?" in a January 8th Bulletin story with: "Ski and golf. What else is there?" Thanks to the Skjersaas family for helping to make Central Oregon a skiing mecca and wonderful place to visit and live. Sincerely, Alison Highberger & Dan Weig. 3156 NE Yellow Ribbon Road Bend, OR 97701 Residents since 2005 On Dec 7, 2007, at 12:35 AM, Harold wrote: Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold - Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: htto://wordsideac blwoot comQJ7/12 mAe for s iers rd Mml#link Email ME today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd. Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil Document Reproduces poorly (Archived) From: "MarkBridges" <markbridges@centurytel.net> Subject: Re: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 6:04:45 PM PST To: "Harold" <ad hoc@ wordsideas.com> Hello, I would like to voice my opinion in support of naming Road 40/45 "Skjersaa Rd." Having lived in Bend for 10 years from 1990-2000, 1 was always interested in hearing about the local skiing history of the area and learned then about how the Skjersaa family was involved with skiing from early on. Skiing pioneers such as the Skjersaa family should be recognized as they have helped shape the evolution of skiing in that area leading to the creation of a world class skiing destination such as Mt. Bachelor. I now reside in Whitefish, Montana. Here there is a deep local connection and appreciation with the early skiing pioneers that helped create what is now Whitefish Mountain Resort (formerly known as Big Mountain). Many of the ski trails are even named after some of these early skiing pioneers. It is important to keep the history of such skiing pioneers in our minds and not forget the influence they have on our lives today. The Whitefish community takes a lot of pride in its skiing heritage and these important skiing pioneers will always be remembered here for their important contribution to the community and to the sport of skiing. I urge you not to overlook the strong heritage of skiing in Central Oregon; Please name Road 40/45 "Skjersaa Rd." Sincerely, Mark Bridges Original Message From: Harold To: Harold Cecil Sent: Friday, December 07, 2007 1:35 AM Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: http:Hwotdsideas.blogspot.com/2007/12/vote-for-skjersaa-rd. html#Ijnks Email ME today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd. Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Document Reproduces Poorly (Archived) From: "Deschutes River Mfg.LLC" <the-rookie@bendbroadband.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 4:40:09 PM PST To: "'Harold<adhoc@wordsideas.com> Harold, I'm all for naming the 40/45 road the Skjersaa Rd. It makes sense to keep Central Oregon history and heritage for the coming generations. David Johnston Deschutes River Mfg.LLC 877-868-1951 From: Harold [ma i Ito: adhoc@wordsideas.com] Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40,/45. Apparently. Anna Johnson at Deschutes County was flooded with messag es. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show- up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: http://wordsideas.blogspot.com/`2007,/] 2/vote-for- skjersaa-rd.html#liAs Ismail MI' today to express your support for naming Forest Service Road 40/~+5 after ink mother's Nor\\q'ian immigrant, ski pioneer family: Skjersaa Rd. Document Reproduces Poorly (Archived) From: "Murphy, Myles" <mmurphy@dailytidings.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 3:15;05 PM PST To: "Harold" <adhoc@wordsideas.com> With all the crazy growth going on in Bend and all the new transplants here, its important we keep our links to our history alive. Nobody exemplifies that history better than the Skjersaa family and that family's contribution to the community. "Skjersaa Road" is the least we can do to keep the past alive today. Please consider changing the name of 40/45 to SNersaa Rd. - myles murphy, Ashland, lifelong Send-aholic and skiing fanatic. Document Reproduces Poorly (Archived) From: "Jason Boone" <jason@goteamterry.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 9, 2008 11:02:33 AM PST To: "'Harold<adhoc@wordsideas.com> I definitely support the idea of naming this Forest Road in recognition of the Skjersaa family Jason Boone - Broker Licensed Affiliate to Terry Skjersaa Buyer's Specialist & Marketing Executive Duke Warner Realty o: (541) 383-1426 c: (541) 408-6278 f: (866) 552-3220 e: jason@goteamterrv.com w: www.BendProoertyUstinas.com w: www.BendOLqgonRealF.lt4tglMnds.com The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Harold [mailto:adhoc@wordsideas,com] Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends. Thanks so much for your initial support of the effort to name of Forest Service Road 401/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name foi- the Sunriver-Mt. Bachelor connector road. My plan is to show Lip at the board meeting w-i.th a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks. Harold Document Reproduces poorly (Archived) From: Carlos A Perez <carlos@perezdesign.com> Subject: Re: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 9, 2008 10:29:15 AM PST To: Harold <adhoc@wordsideas.com> Yes to Skjersaa Rd.! What a better way to honor one of recent Central Oregon's most recent pioneers. Carlos Pdi 220 NW Oregon Ave, Ste 205 Bend, Oregon 97701 USA Tel - 541.322.9768 Fax - 541.322.0999 On Dec 7, 2007, at 12:35 AM, Harold wrote: Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email witha brief statement voicing your support for Skjersaa Rd. by croon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: htto:/twor&Adeas. bbasooL com/2W7/12AKO-for-skiersaa- rd htm iMinks Email ME today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd. Help spread the word - pass this akx►g to friends and we can help shape k)cai history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil harold clef cecil ad HOC words + ideas bend, oregon 541+815+9829=phone subscribe to my blog at: htto://wordsideas. bloasootcorn Begin forwarded message: Document Reproduces poorly (Archived) From: "Chris Rubin" <Chris@ every-idea.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 9, 2008 8:29:08 AM PST To: "Harold" <adhoc@wordsideas.com> Just wanted to add my support to naming the Sunriver to Bachelor road Skjersaa Road. I think it's a perfect idea. Chris Rubin From: Harold [maiIto: adhoc@wordsideas.com] Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends. Thanks so much for your initial support of the effort to narrie of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tornorro~-v afternoon on the new name for the SU111-ivC1•-Mt. Bachelor connector road. tii r flan is to show up at the board meeting with a stack of email messages from those who support naming 40,%45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your supPort fir Skjersaa Rd. by noon tomorrowv') Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks. Harold riends. Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: http wordsideas.blogspot.com/2.007112/vote-for-skjersaa-rd.htin141inks l snail %LE today to eXpress your support for naming 1"orest Service. Road 4()/45 after m mother's Norwe =ian immigrant, ski pioneer family: Skjersaa Rd. I Ielp spread the word - pass this along to friends and we can help shape local history! Document Reproduces Pooriy (Archived) From: d magnuson <centralcontrol@mac.com> Subject: Skjersaa Rd. Date: January 8, 2008 9:07:24 PM PST To: Harold <adhoc@wordsideas.com> 1.6.08 to whom it may concern-- in light of their contributions to the development of skiing as an industry in Central Oregon, I feel that the best choice to rename the Forest Service Road 40/45 would be to name it after the visionary Skjersaa family: Nils, Olaf, Grace, Terry, Greta, ad Terry Jr. to call it Skjersaa Rd. would be a fine and fitting tribute to these true pioneers and heros of the Descutes County ski industry... sincereley, douglas talbot magnuson Document Reproduces poorly (Archived) From: Valerie Monge <vmonge@pobox.com> Subject: Re: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 8:56:44 PM PST To: Harold & Michelle Cecil <adhoc@wordsideas.com> Here's to Skjersaa Rd! Keep Bend's history alive and known! Valerie and Roberto Monge Or. 12/7/07 12:35 AM, "Harold" <adhoc@wordsideas.com> wrote: Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd. htto://wordsideas,bloasoot.com/2007/12/vote-for-skiersaa-rd html#links Email ME today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd. Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil + + + + + + + + + + + + 4- + + + + harold olaf cecil ad HOC words ideas Document Reproduces Poorly (Archived) From: "Renee Davidson" <renee@grassrootspr.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 5:19:31 PM PST To: "Harold" <adhoc@wordsideas.com> I, for one, would love to be able to drive on Skjersaa Road. I hope the Board of Commissioners agrees. Renee Davidson grassrootsPR 541.350.3525 ren.ee@grassrootspr.com www. g rassroots pr. corn The future is already here; it's just unevenly distributed. William Gibson From: Harold [mailto:adhoc@wordsideas.com] Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: http://wo rdsideas. blog spot. com/2007/12/vote-for-skjersaa-rd. html#li nks Email ME today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd. Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Document Reproduces Poorly (Archived) From: "Rosell, David" <david.rosell@axa-advisors.com> Subject: RE: Skjersaa Rd.. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 3:58:49 PM PST To: "Harold" <ad hoc@ wordsideas.com> Harold, was just thinking of you. I am in the process of writing a column for the chamber regarding how Mt Bachelor is potentially having a negaitive impact on our economy when visitors do not return due to the way the mtn is run. Would you mind proofing the article and adding any thoughts? Thanks, David TEL 541 385'8831 1 FAX 541 385"8832 1 384 SW Upper Terrace Drive, Suite 100, Bend, Or 97702 Check out our Online Video Seminars at http://www.RoseliFinancialGroup.com The named individual offers securities and investment advisory services through AXA Advisors LLC (New York, NY 212-314-6400), member NASD, SIPC, and offers Annuity and Insurance products through AXA Network LLC and its' subsidiaries. Rosell Financial Group is not owned or operated by AXA Advisors or AXA Network. David Rosell is licensed to offer insurance in the following states, OR,NY,FL,MA,AZ,Washington D.C., CA lic# OE55556 and is registered to offer investment advisory services in the following states WA,OR,NY,MA, AZ and Washington D.C. and is registered to offer securities in the following states: MA. AXA Advisors, LLC does not provide legal or tax advice. Please contact a tax consultant or legal advisor for more details regarding tax or legal information. Tax laws are subject to change. -----Original Message----- From: Harold (mailto:adhoc@wordsideas.comj Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Document Reproduces Poorly (Archived) From: "Michelle Sobala" <mas@organicwebs.com> Subject: RE: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 3:40:12 PM PST To: Harold"' <adhoc@wordsideas.com> I think Skjersaa Rd is a great name for the Sunriver-Mt. Bachelor connector road. Michelle Michelle Sobala, owner phone 541.617.8574 www.o~ganicwebs.com Document Reproduces Poorly (Archived) From: Jesse Katz <jesse@cruxstudio.com> Subject: Re: Skjersaa Rd. update: tomorrow commissioners vote on Road 40/45 (Modified by Harold) Date: January 8, 2008 3:08:52 PM PST To: Harold <adhoc@wordsideas.com> I'm down with whatever Harold says. Add me to the stack. Jesse Katz Crux Studio 541.382.9900 19405 Kemple Drive Bend, OR 97702 On Dec 7, 2007, at 12:35 AM, Harold wrote: Friends, Thanks so much for your initial support of the effort to name of Forest Service Road 40/45. Apparently, Anna Johnson at Deschutes County was flooded with messages. According to Anna, the Board of Commissioners will be voting tomorrow afternoon on the new name for the Sunriver-Mt. Bachelor connector road. My plan is to show up at the board meeting with a stack of email messages from those who support naming 40/45 "Skjersaa Rd." (See my original message below for the rationale.) So would please reply to this email with a brief statement voicing your support for Skjersaa Rd. by noon tomorrow? Please feel free to circulate this to anyone who might also want to help us shape history. Happy New Year! Thanks, Harold Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: httu:/Avordsideas.bloasoot.com2W7/12A ote-for-skiersaa-rd.htmUftks Email ME today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd. Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil harold olaf cecil ad HOC words + ideas bend, oregon 541+815+9829=phone Docunm t Reproduces Poorly (Archived) From: "MARK YACONELLI" <yaconelli@msn.com> Subject: Re: Vote for Skjersaa Rd. Date: December 7, 2007 10:53:56 AM PST To: "Harold" <adhoc@wordsideas.com> Harold, I sent a note of support today.--mark Original Message From: Harold To: Harold Cecil Sent: Friday, December 07, 2007 12:35 AM Subject: Fwd: Vote for Skjersaa Rd. Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: htto: //wordsideas.bloasoot.com/2007/12/vote-for-skiersaa-rd. html#links Email Anna Johnson at Deschutes County today to express your support for naming Forest Service Road,40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd.: annaj@deschutes.org Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil i . + + + + + + + + + + + + + + + + harold oiaf cecil ad HOC words + ideas bend, Oregon 541+81.5+ 9829=phone subscribe to my blog at: I;ttp://wordsideas.blogspot.com Begin forwarded message: From: ad HOC <adhoc@wordsideas.com> Date: December 6, 2007 11:21:02 PM PST To: adhoc@wordsideas.com Subject: [ad HOC : Words + Ideas] Vote for Skjersaa Rd. M Document Reproduces Pooh (Archived) de From: "Deschutes River Mfg.LLC" <the-rookie@bendbroadband.com> Subject: RE: Vote for Skjersaa Rd.. Date: December 7, 2007 7:23:49 AM PST To: "'Harold<adhoc@wordsideas.com> This is very interesting Harold- I will pass it on. From: Harold [mai Ito: adhoc@wordsideas.coml Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Fwd: Vote for Skjersaa Rd. Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: http://wordsideas.blogspot.com/2007/12/vote-for-skjersaa-rd.html#1 inks 1= mail Anna Johnson at Deschutes County today to express your support for naming forest Service Road. 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd.: annaj%<<'.deschutes.org Help spread the word - pass this along to friends and we can help shape local history! fl 4 bztcl;~t~7rv: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are m\ grandparents, Nils Skjersaa is 111y great uncle. Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skvliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil + -i- 1 4- +-i-++++++++ harold olaf cecil ad HOC words + ideas bend. Oregon 541 -t 815+ 9829=phone subscribe to my blog at: littp:li tiN,ordsideas.blogspot.com Begin forwarded message: From: ad }IOC <adhoczwordsideas.com> Date: December 6, 2007 11:21:02 PM PST To: adhoc%a:%word sideas.com Subject: (ad HOC : Words + Ideas] Vote for Skjersaa Rd. Document Reproduces Poorly (Archived) From: "Michelle Sobala" <mas@organicwebs.com> Subject: RE: Vote for Skjersaa Rd: Date: December 7, 2007 9:14.30 AM PST To: Harold<adhoc@wordsideas.com> Hi Harold, Very cool... you can make the link say: annai(Pdeschutes.ora?subieet-Name Mt. Bachelor connector Skjersaa Rd All one link (test it) it will put the subject in the email Michelle Michelle Sobala, owner phone 541.617.8574 www.oraanic~nrebs.com ----Original Message----- From: Harold fmailto:adhoc@wordsideas.comj Sent: Friday, December 07, 2007 12:35 AM To: Harold Cecil Subject: Fwd: Vote for Skjersaa Rd. Friends, Vote for the Sunriver - Mt. Bachelor connector to be named Skjersaa Rd.: http://wordsideas. blogspot.com/2007/12/vote-for-skjersaa-rd. html#links Email Anna Johnson at Deschutes County today to express your support for naming Forest Service Road 40/45 after my mother's Norwegian immigrant, ski pioneer family: Skjersaa Rd.: annaj@deschutes.org Help spread the word - pass this along to friends and we can help shape local history! The backstory: Greta Skjersaa is my mother, Olaf and Grace Skjersaa are my grandparents, Nils Skjersaa is my great uncle, Terry and Judy are my aunt and uncle and Terry Jr. is my cousin. The Skjersaas were instrumental in bring the sport of skiing to Central Oregon. Not only is this a matter of family pride, but it's also one of my passion projects - documenting the history of the Skyliners Ski Club and the ski pioneers of Central Oregon. I have lots of background info and research if you're interested. -Harold Olaf (Skjersaa) Cecil +i-+++++++++++++++ harold olaf cecil ad HOC words + ideas bend, oregon 541+815+ 9829=phone subscribe to my blog at: http-.//wordsideas.blogspot.com Begin forwarded message: From: ad HOC <adhoc@wordsideas.com> Date: December 6, 2007 11:21:02 PM PST To: adhoc@wordsideas.com Subject: [ad HOC : Words + Ideas] Vote for Skjersaa Rd. Document Reproduces Poorly (Archived) Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ STAFF REPORT DATE: TO: FROM SUBJECT: January 9, 2007 Deschutes County Board of County Commissioners Kristen Maze, Associate Planner Community Development Department Work Session for Mini Storage Facilities, TA-06-9 PURPOSE The Deschutes County Board of County Commissioners will hold a work session to discuss the Mini Storage Facilities text. This is a County initiated text amendment that modifies Deschutes County Code Title 18, Section 18.74, Rural Commercial to allow mini-storage up to 35,000 square feet in the Deschutes River Woods Store, Deschutes Junction, Pine Forest and Rosland area and Section 18.128.300, Mini-Storage Facility, modifying parking requirements for mini- storage facilities to reflect the current parking standards for office use. BACKGROUND Prior to the Oregon Legislature adopting OAR 660-022 (Unincorporated Communities) in 1994, Deschutes County had numerous Rural Service Centers. The purposes of OAR 660-022 were to establish policies and definitions for Unincorporated Communities. During Periodic Review Deschutes County rezoned various properties as Unincorporated Communities (UC) and placed them in Rural Commercial (RC) and Rural Industrial (RI) zones. During the rezone process not all permitted or conditional uses were transferred to the new UC and RC and RI zones. The attached table shows the status of mini-storage as a permitted or conditional use in the four types of UC and RC and RI zones. Currently with the exception of Spring River which allows a maximum 2,500 square foot mini-storage facility, mini-storage facilities in the Rural Service Center and the RC zones are not recognized as a permitted or conditional use. In October 2006 with assistance of Doug White Oregon Department of Land Conservation and Development (DLCD), and Deschutes River Woods owner, Dave Jordan, staff initiated a proposed amendment to allow mini-storage facilities on all properties within the RC zone and to expand the current maximum building size limit for such use. This amendment was presented to the Planning Commission in a work session on October 12, 2006. The Planning Commission asked for more information about including mini-storage facilities in RC zones in the County and Quality Services Performed with Pride expanding the current maximum building size based on a market study formula for self storage units by the Self Storage Association (ODE-SSA). PLANNING COMMISSION RECOMMENDATION On October 11, 2007, staff presented several options to the Planning Commission at a work session. At the public hearing on December 17, 2007 the Planning Commission recommended approval of the following proposal that would meet the intent of Goal 14, state law, and the Deschutes River Woods Store owner: • Allow mini-storage facilities in the Rural Commercial zone with a maximum square footage not to exceed 35,000 square feet; and • Revise the parking requirement in the mini-storage facilities conditional use standards that provides parking based on the square footage of the office space associated with the mini-storage; allow one space for every 300 square feet of mini-storage office. In addition to the proposal the Planning Commission recommended a change to section 18.128.300 (E) to include a minimum of two (2) parking spaces be provided for all mini-storage facilities regardless of office size. PROPOSAL ANALYSIS 1. This amendment is driven by one known property owner who would like to construct a mini- storage facility in the RC zone (Deschutes River Woods Store) outside an Unincorporated Community. This zone currently permits commercial buildings a maximum 3,500 square feet but does not allow mini-storage facilities. 2. Deschutes River Woods Store is not located in an Unincorporated Community (See Mink Storage Status Table). State Statute and Statewide Goal 14 require that rural uses outside Unincorporated Communities be less intensive than uses inside Unincorporated Communities. 3. Deschutes County Code currently only allows mini-storage as a conditional use in the Urban Unincorporated Community of Sunriver, and the Rural Communities of Tumalo and Terrebonne. The maximum square footage based on state statute is as follows: • Sunriver -20,000 sq. ft., • Tumalo - 40,000 sq. ft., • Terrebonne - 10, 000 sq. ft. Spring River, located in a RC zone permits mini-storage with a maximum 2,500 square feet. 4. Deschutes County defines Commercial use and Industrial use is as follows: • "Commercial use" means the use of land primarily for the retail sale of products or services, including offices. It does not include factories, warehouses, freight terminals or wholesale distribution centers. 2 "Industrial use" means the use of land primarily for the manufacture, processing, storage or wholesale distribution of products, goods or materials. It does not include commercial uses. Currently the County permits mini-storage facilities in both industrial and commercial zones. Mini-storage facilities fall under both definitions because they include a small office to facilitate the sale of storage space, and include the storage of goods on site. Based on their appearance and traffic patterns mini-storage facilities warrant an industrial use zoning but are also considered an acceptable commercial use because they provide a service to a community. 5. OAR 660-022-0030 permits industrial uses up to 40,000 square feet in the Unincorporated Communities. The DLCD may acknowledge a use in the RC zone that is less intensive than uses allowed in Unincorporated Communities because the less intensive use will be consistent with Goal 14 since it can be demonstrated that the use is intended to serve the community and surrounding rural area.' 6. Based on the Unincorporated Community of Tumalo's Rural Industrial maximum square footage of 40,000 the Rural Commercial zone of Deschutes River Woods Store and Deschutes Junction outside the UC adequately meets the intent of both Goal 14 and OAR 660-022 The building intensive use of a mini-storage facility resembles an industrial use, although this facility provides a community service similar to a commercial use. 7. The proposed text amendment recommend for approval by the Planning Commission includes : Allowing Mini-storage up to 35,000 square feet with a conditional use permit in the Rural Commercial zones for Deschutes River Wood Store, Deschutes Junction, and Pine Forest and Rosland areas. Changing the parking requirements in Section 18.128.300 (E) to be associated with the mini-storage office space that would require one (1) space for every 300 square feet of office space, and a minimum of two (2) parking spaces for all mini-storage facilities regardless of office space. 8. Additional amendment to the Rural Commercial Code (DCC 18.74) would include: permitting lot coverage for residential purposes to not exceed 25 percent of the total lot area, and lot coverage for buildings used primarily of commercial and industrial purposes to be determined by requirements for sewage disposal, landscaping, parking and yard setbacks and other elements under site plan review (See Attached Proposed Text Amendment Language Section 18.74.030 (F). 9. This proposal represents an approach that will address the Deschutes River Woods Store owner's intent while meeting requirements of state law, Goal 14, and Deschutes County Code. 3 NOTIFICATION Notice of the proposed text amendment was sent to all property owners within the Rural Commercial zone in accordance with Title 22 Section 22.12.202(A). FINDINGS: Review Criteria The proposed amendment revises Deschutes County Code Title 18 to permit mini-storage facility use consistent with Goal 14 and OAR 660-022-0030 (4). Deschutes County lacks specific criteria in DCC Titles 18, 22, or 23 for reviewing a legislative zoning text amendment. Staff shall determine that the proposed Title 18 text amendments are consistent with state statute, the Statewide Planning Goals and the County's Comprehensive Plan. The parameters for evaluating these text amendments are based on whether there are adequate factual findings that demonstrate consistency with Statewide Goal 1, Citizen Involvement and Goal 2 Land Use Planning and Deschutes County' land use goals and policies, and zoning. STATEWIDE PLANNING GOALS: Goal 1 - Citizen Involvement. To develop a citizen involvement program that insures the opportunity for citizens to be involved in all phases of the planning process. Finding: Goal 1 is satisfied through the County text amendment process that includes a Planning Commission work session, followed by a Planning Commission public hearing, completed with County Board of Commissioners work session and public hearing. Goal 2 - Land Use Planning. To establish a land use planning process and policy framework as a basis for all decision and actions related to use of land and to assure an adequate factual base for such decisions and actions. Finding: Deschutes County has established a process and policy framework to assure that decisions rendered by the County on land use applications have an adequate factual basis. No exceptions to the Statewide Planning Goals are requested with this application. The Staff report and accompanying materials contain the necessary facts for adoption of the proposed Text Amendments. Goal 3 - Agricultural Lands. To preserve and maintain agricultural lands. Finding: This Statewide Planning Goal is not applicable to since the zones have all been granted exceptions to Goal 3. Goal 4 - Forest Lands. To conserve forest lands by maintaining the forest land base and to protect the state's forest economy by making possible economically efficient forest practices that assure the continuous growing and harvesting of forest tree species as the leading use on forest land consistent with sound management of soil, air, water, and fish and wildlife resources and to provide for recreational opportunities and agriculture. Finding: This Statewide Planning Goal is not applicable since the zones have all been granted exceptions to Goal 4. 4 Goal 5: Natural Resources, Scenic and Historic Areas, and Open Spaces. To protect natural resources and conserve scenic and historic areas and open spaces. Finding: There are no Goal 5 Resources identified on the properties that would be affected by this Text Amendment. Goal 6: Air, Water and Land Resources Quality. To maintain and improve the quality of the air, water and land resources of the state. Finding: The proposed Text Amendments will have no effect upon the air, water and land resources quality in Deschutes County. Goal 7: Areas Subject to Natural Hazards. To protect people and property from natural hazards. Finding: The proposed Text Amendments will have no effect on areas subject to natural hazards. Goal 8: Recreation Needs. To satisfy the recreational needs of the citizens of the state and visitors and, where appropriate, to provide for the siting of necessary recreational facilities including destination resorts. Finding: This Statewide Planning Goal is not applicable to this Text Amendment. Goal 9: Economic Development. To provide adequate opportunities throughout the state for a variety of economic activities vital to the health, welfare, and prosperity of Oregon's citizens. Finding: This Text Amendment will provide for the ability of the affected property owners to implement a Commercial/Industrial use in the Rural Commercial Zone. Further, this proposed Text Amendment increases the size of mini-storage facilities that can be permitted in the Rural Commercial Zone. Therefore, there will be job opportunities created through the planning, construction and operation of such facilities. Goal 10: Housing. To provide for the housing needs of citizens of the state. Finding: This Statewide Planning Goal is not applicable to this Text Amendment. Goal 11: Public Facilities and Services. To plan and develop a timely, orderly and efficient arrangement of public facilities and services to serve as a framework for urban and rural development. Finding: As the affected properties are outside of Urban Growth Boundaries and will not be served through extensions of urban services unless they already exist, this Statewide Planning Goal is not applicable to this Text Amendment. Goal 12: Transportation. To provide and encourage a safe, convenient and economic transportation system. Finding: The proposed Text Amendments will have no effect on the transportation system. Specific proposals within the affected zoning district in the future may require transportation analyses as part of the application process. Goal 13: Energy Conservation. To conserve energy. Finding: This Statewide Planning Goal is not applicable to this Text Amendment. Goal 14: To provide for an orderly and efficient transition from rural to urban land use, to accommodate urban population and urban employment inside urban growth boundaries, to ensure efficient use of land, and to provide for livable communities. Finding: One of the requirements is to show how the size of the proposed Mini-Storage Facilities will remain compliant with Goal 14. The size of the mini storage within the affected zone does not constitute an "urban level of development." The proposed text amendment will allow less intensive building that limits the size of the self storage so it is consistent with both Goal 14 and OAR 660-022-0030(4) since it is intended to serve the community and surrounding rural area. Statewide Planning Goals 15 -19 are goals that do not apply to Deschutes County DESCHUTES COUNTY COMPREHENSIVE PLAN: The proposed amendment will have no affect on Deschutes County Comprehensive Plan goals and policies. It is consistent with the goal to develop less intensive commercial uses outside the Unincorporated Communities in conformance with OAR 660-022. RECOMMENDED ACTION: Staff recommends that the Board of County Commissioners: 1. Review the proposed text amendment, 2. Provide staff direction for changes to the proposed Rural Commercial zone and Mink Storage Facility text, and 3. Set a Board of County Commissioners public hearing date. Attachments 1. Mini-storage Status Table 2. Ordinance 2008-008 3. DCC 18.128.300 Text Changes 4. DCC 18.74 Text Changes 6 LU P O U w Q O CL O Z D M Cl) v0O z 2 c c c c a c m cu ca f6 "O 00 "O '00 '00 00 _ p 0 C) 'p 0 N E cu E E cu E E Z O -0 CD 0 -0 0 O - O -0 O r 0 0 0 0 O : E~ = N C m 0 O 0 0 O 3 N N N 3 a) X co N J co N N N a X fu X m 'X cu 'X N cu p 'X O G1 C O :3 N c0 O cu O c0 0 c6 0 O E 0 O 0 0 O E 0 N 0 0 U 6- U U O m 1 N ' O N N D N ca 2 ca N "N is 2 U 0 O 0 N O N 0 N 0 N 0 E N c m E O 0 oo O 0 O D U cn U U E U co N o U E O o 0 U U U U U r C N L i U U E :3 a) CD :3 -0 a) U U U ' C 0 . 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N c N O O 0 0 O O O O Q E CO) mM* E °E0 N m c O j O OCD+r+' O L N CO -2 (D CU O m C Q N G1 O 0 U O N O o U C1 O - -N N >'a 0 N "O +L+ ~ O U C N_ a co - - CO N O N .0 c cn C/) U) Q- cu ci c N o Co c N O L 0 00 J Q 0 z J Q J V W 0 V J a Q H N w a 0 I Z 2 X E E L o - 0) c a) ~ C 3 m Cl V LO N c ` v CD :D -a (D -a Q) co aL) a) o a) (D L y a a ~ a a E N o o o o a Z Z U Z Z o O O O U L N co r- W c , O -0 C co O 0 ~ u- v~ Cl) C "a / C Q C ~ U a co 5 L d L H E 'O O O V L ~ ~ N N REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance Amending the Deschutes County Code Title 18, Conditional Use, Mini-Storage Facilities, * ORDINANCE NO. 2008-008 and Rural Commercial Zone. WHEREAS, in response to the omission of Mini-Storage Facilities that occurred through the Code adopted in 2002 to rezone a number of Rural Service Centers to Rural Commercial, Deschutes County Community Development Department staff initiated changes to the Conditional Use Mini-Storage Facilities to include these facilities in the Rural Commercial provisions in the Deschutes County Code ("DCC"); and WHEREAS the Planning Commission considered this matter after public hearings on November 29, 2007, and forwarded amendments to the zoning regulations for Home Occupations to the Board; and WHEREAS the Board considered this matter after a public hearing on January, X 2007 and concluded that the public will benefit from changes to the land use regulations for home occupations; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. AMENDMENT. DCC 18.128.300, Conditional Use, Mini-Storage Facilities is amended to read as described in Exhibit "A," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in str-ik. Section 2. AMENDMENT. DCC 18.74 Rural Commercial Zone is amended to read as scribed in Exhibit "B," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in °*r-iL gh. PAGE 1 OF 2 - ORDINANCE NO. 2008-008 (1/9/08) Section 8. FINDINGS. The Board of Commissioners adopts as it findings in support of this amendment as in Exhibit "C" attached and incorporated by reference herein. Dated this of 52008 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON MICHAEL M. DALY, CHAIR ATTEST: Recording Secretary Date of I st Reading: Date of 2nd Reading: DENNIS R. LUKE, VICE CHAIR TAMMY BANEY, COMMISSIONER day of , 2008. day of 92008. Record of Adoption Vote Commissioner Yes No Abstained Excused Michael M. Daly Dennis R. Luke Tammy Baney Effective date ATTEST: Recording Secretary day of , 2008. PAGE 2 OF 2 - ORDINANCE NO. 2008-008 (1/9/08) 18.128.300. Mini-Storage Facility. A. Each individual space for rent or sale shall be less than 1000 square feet. B. Mini-storage shall be limited to dead storage. Outside storage shall be limited to boats, recreational vehicles and similar vehicles placed within designated spaces on an all-weather surfaced area which is surrounded by a sight-obscuring fence at least six feet in height. C. Yards shall be permanently landscaped. D. Yard dimensions adjacent to residential zones shall be the same as required yards within the residential zone. ewAiei~.Parking shall be provided for office space associated with the mini-storage facility at one (1) space for every 300 square feet of office space. A minimum of two (2) parking spaces shall be provided for all mini-storage facilities regardless of office size. F. All structures shall be fenced and visually screened. G. Traffic lanes shall be 12 feet wide with an additional 10-foot parking lane, except where the traffic lane does not serve the storage units. All areas provided for vehicle access, parking and movement shall be improved to minimum public road standards. H. A residence for a caretaker or 24-hour on-site manager is permitted. 1. There shall be only one access from each adjacent street. J. Outside lighting, including shading to prevent glare on adjacent properties, may be required for safety and security purposes. (Ord 2008-XX § X, 2008; Ord. 2001-025 §1, 2001; Ord. 95-075 §1, 1995; Ord. 91-038 §3, 1991) Chapter 18.74. Rural Commercial Zone 18.74.010. Purpose. 18.74.020. Uses permitted - Deschutes Junction and Deschutes River Woods Store. 18.74.025. Uses permitted - Spring River. 18.74.027. Uses permitted - Pine Forest and Rosland. 18.74.030. Development standards. 18.74.010. Purpose. The purpose of this chapter is to establish standards and review procedures for development in the Rural Commercial Zone. The Rural Commercial (RC) zone provisions implement the comprehensive plan policies for rural commercial development and associated uses outside of unincorporated communities and urban growth boundaries. (Ord. 2003-080 § 1, 2003, Ord. 2002-019 § 2, 2002) 18.74.020. Uses pPermitted in Deschutes Junction and Deschutes River Woods Store. A. Uses Permitted Outright. The following uses and their accessory uses are permitted outright and do not require site plan review: 1. Single-family dwelling. 2. Manufactured home subject to DCC 18.116.070. 3. Two-family dwelling. 4. Type 1 Home Occupation, subject to DCC 18.116.280. 5. Agricultural uses. 6. Class I and II road or street project subject to approval as part of a land partition or subdivision, or subject to the standards and criteria established in DCC 18.116.230. 7. Class III road or street project. 8. A lawfully established use existing as of 11/05/02, the date this chapter was adopted, not otherwise permitted by this chapter. B. Uses Permitted Subject to Site Plan Review. The following uses and their accessory uses are permitted subject to the applicable provisions of this chapter and DCC 18.116 and 18.128: 1. A building or buildings not exceeding 2,500 square feet of floor space to be used by any combination of the following uses. a. Restaurant, cafe or delicatessen. b. Grocery store. c. Tavern. d. Retail sporting goods and guide services. e. Barber and beauty shop. f. General store. g. Video store. h. Antique, art, craft, novelty and second hand sales if conducted completely within an enclosed building. 2. Expansion of a nonconforming use listed under section B(1)(a-h), existing as of 11/05/2002, the date this chapter was adopted, shall be limited to 2,500 square feet or 25 percent of the size of the building as of said date, whichever is greater. 3. A building or buildings not exceeding 3,500 square feet of floor space to be used by any combination of the following uses. a. Retail sales of agricultural or farm products. b. Farm machinery sales and repair. c. Kennel. d. Veterinary clinic. Chapter 18.74 1 (3/2007) e. Automobile service station and repair garage, towing service, fuel storage and sales. f Public or semi-public use. g. Residential use in the same building as a use permitted by this chapter. h. Park or playground. 4. Expansion of a nonconforming use listed under section B(3)(a-h), existing as of 11/05/2002, the date this chapter was adopted, shall be limited to 3,500 square feet or 25 percent of the size of the building as of said date, whichever is greater. C. Conditional Uses. The following uses and their accessory uses are permitted subject to the applicable provisions of this chapter and DCC 18.116, 18.124 and 18.128: 1. A building or buildings not exceeding 3,500 square feet of floor space to be used by any combination of the following uses. a. Type 2 or Type 3 Home Occupation, subject to DCC 18.116.280. b. Utility facility. c. Wireless telecommunications facilities, except those facilities meeting the requirements of DCC 18.116.250(A) or (B). d. Child care center. e. Church. f. School. 2. Recreational vehicle park 3. Mini-storage facilities limited to 35,000 square feet in size. (Ord. 2008-XX § X, 2008; Ord. 2004-002 § 20, 2004; Ord. 2002-019 § 2, 2002) 18.74.025. Uses aflowed-Permitted in Spring River Rural Commercial/Limited Use Combining Zone. A. Uses Permitted subject to Site Plan Review. The following uses and their accessory uses are permitted subject to the applicable provisions of this chapter and DCC 18.116 andl8.124: 1. A building or buildings not exceeding 2,500 square feet of floor space to be used by any combination of the following uses: a. Fishing supplies and equipment. b. Snowmobiling accessories. c. Marine accessories. d. General store. e. Hardware store. f. Convenience store with gas pumps. g. Fast food restaurant, cafe, or coffee shop. h. Recreational rental equipment store. i. Excavation business. j. Landscaping business/service. k. Health care service. 1. Beauty shop. m. Video store. o. Post office. p. Party supply. q. Equipment sales and rental. r. Appliance store. s. Bank. t. Exterminator. u. Private mailing and packaging store. v. Bakery. Chapter 18.74 2 (3/2007) 2. Expansion of a nonconforming use listed in section A(1)(a-v), existing as of 11/05/02, the date this chapter was adopted, shall be limited to 2,500 square feet or 25 percent of the size of the building as of said date, whichever is greater. 3. A building or buildings not exceeding 3,500 square feet of floor space to be used by any combination of the following uses: a Yet and livestock supply. b. Farm machinery sales and repair. 4. Expansion of a nonconforming use listed in section A(3)(a-b), existing as of 11/05/02, the date this chapter was adopted, shall be limited to 3,500 square feet of floor space or 25 percent of the size of the building as of said date, whichever is greater. B. Conditional Uses. The following uses and their accessory uses are permitted subject to the applicable provisions of this chapter and DCC 18.116, 18.124 and 18.128: 1. A building or buildings not exceeding 2,500 square feet of floor space to be used by any combination of the following uses: a. Full service gas station with automobile repair services. b. Welding shop. c. Mini-storage units 2. Expansion of a nonconforming use listed in section B(1)(a-c), existing as of 11/05/02, the date this chapter was adopted, shall be limited to 2,500 square feet or 25 percent of the size of the building as of said date, whichever is greater. C. Definitions. For the purposes of DCC 18. 764.120, the following definitions shall apply: 1. Landscaping business/service: Includes designing landscapes, site grading and preparation, placing boulders, planting trees and shrubbery, installing sod, installing irrigation systems and equipment, installing fencing, and landscape maintenance, but does not include on-site cultivation of plants or plant materials or any on-site retail sales. 2. Health care service: A business providing the diagnosis, treatment and care of physical and/or mental disease, injury and/or disability, but not including a hospital facility or a nursing home as defined in DCC 18.04. 3. Beauty Shop: A full service beauty salon which would include haircuts, permanents, washes, nails, etc., and the retail sales of incidental beauty supplies typical of any beauty salon. 4. Mini ster-age units: Self sef-viee fnini storage units ef vaFiOUS sizes ftem 5' x 10' up te 12' x 24'. 64. Video store: The sale and rental of videotapes, compact disc movies and audio books. 65. Laundry and dry cleaners: Dry cleaners, shirt laundry and laundromat with self-service washers and dryers along with the sale of detergents, bleaches, etc. 36. Post office: United States Postal Service office including mail pick-up and distribution. S7. Party supply: The sale and rental of party supplies such as balloons, streamers, costumes, dishes, linens and silverware. 98. Equipment sales and rental: The rental of construction, home repair and maintenance equipment such as ladders, mowers, saws, gardening supplies, etc., and the sales of related equipment. 4-99. Appliance store: The sale and service of household appliances such as televisions, ranges, refrigerators, etc. 1-0. Bank: Full service consumer bank for checking, savings, loans, safety deposit boxes, etc. 121. Exterminator: Exterminator of insects and other pests such as rodents, spiders, etc. 123. Private mailing and packaging store: Private mail boxes and packaging services, which would include the holding and distribution of mail, packing, mailing supplies, FEDEX and UPS pick-up, and FAX and copy machine availability. 134. Bakery: The manufacture and sale of bread, donuts and pastries. 146. Pet and livestock supplies: The sale of pet supplies such as dog and cat food, collars, grooming needs, shelters and some large animal supplies such as hay, feeds and grains. Chapter 18.74 3 (3/2007) (Ord. 2008-XX § X, 2008; Ord. 2006-008 § 7, 2006; Ord. 2002-019 § 2, 2002; Ord. 97-015 § 1, 1997; Ord. 96-046 § 1, 1996; Ord. 96-023 § 1, 1996) Section 18.74.027. Uses allowed Permitted in Pine Forest and Rosland Rural Commercial Zones. A. Uses Permitted Outright. Any use listed as a use permitted outright by DCC 18.74.020(A). B. Uses Permitted subject to Site Plan Review. The following uses and their accessory uses are permitted subject to the applicable provisions of this chapter and DCC 18.116 and 18.124: 1. A building or buildings each not exceeding 2,500 square feet of floor space to be used by any combination of the following uses that serve the surrounding rural area or the travel needs of persons passing through the area: a. Eating and drinking establishments. b. Retail store, office and service establishments. 2. Expansion of a nonconforming use existing as of 11/05/2002 shall be limited to 2,500 square feet or 25 percent of the size of the building (or portion of the building) housing the nonconforming use as of said date, whichever is greater. 3. A building or buildings each not exceeding 3,500 square feet of floor space to be used by any combination of the following uses: a. Sales of agricultural or farm products. b. Farm machinery sales and repair. c. Kennel or veterinary clinic. d. Automobile service station, repair garage, towing service, fuel storage and fuel sales. e. Public or semi-public use. f. Residential use in the same building as a use permitted in this chapter. g. Park or playground. 4. Expansion of a nonconforming use existing as of 11/05/2002 shall be limited to 3,500 square feet each or 25 percent of the size of the building (or portion of the building) housing the nonconforming use as of said date, whichever is greater. C. Conditional Uses. The following uses and their accessory uses are permitted subject to the applicable provisions of this chapter and DCC 18.116, 18.124 and 18.128: 1. A building or buildings each not exceeding 3,500 square feet of floor space to be used by any of the following uses: a. Home occupation as defined in DCC 18.04. b. Utility facility. c. Wireless telecommunications facilities, except those facilities meeting the requirements of DCC 18.116.250(A) or (B). d. Child care center. e. Church. f School. 2. Recreational vehicle park. 3. Mini-storage facilities limited to 35,000 square feet in size. (Ord. 2008- XX § X, 2008,Ord. 2007-007 § 1, 2007; Ord. 2003-080, § 1, 2003) 18.74.030. Development standards. A. Yard Standards. 1. Front Yard. The front yard shall be 20 feet for a property fronting on a local road right-of-way, 30 feet for a property fronting on a collector right-of-way and 80 feet for a property fronting on an arterial right-of-way. Chapter 18.74 4 (3/2007) 2. Side Yard. A side yard shall be a minimum of 10 feet, except a lot or parcel with a side yard adjacent to land zoned exclusive farm use or forest use shall have a minimum side yard of 50 feet. 3. Rear Yard. The minimum rear yard shall be 20 feet, except a lot or parcel with a rear yard adjacent to land zoned exclusive farm use or forest use shall have a minimum side yard of 50 feet. B. Existing Residential and Commercial Lots. On-site sewage disposal. For existing lots or parcels, an applicant shall demonstrate that the lot or parcel can meet DEQ on-site sewage disposal rules prior to approval of a site plan or conditional use permit. C. New Lot Requirements 1. Residential Uses. a. The minimum lot size is one (1) acre. b. On-site sewage disposal. For new lots or parcels, an applicant shall demonstrate that the lot or parcel can meet DEQ on-site sewage disposal rules prior to final approval of a subdivision or partition. c. Let eaver-age fer- a dwelling and aeeessei-y buildings used pr-ifnar-ily for- Fesidential purpose-s shall not emeeed twenty five (25) per-eefft of the total lot afea. Let eever-age for- buildings used primarily for- eemmer-eial purposes shall be deter-Mined by spatial requirements fer sewage disposal, landseaping, par-king, yar-d setbaeks and any other- elements under- site plan review. 2. Commercial and Public Uses. a. The minimum lot size for a commercial use served by an on-site septic system and individual well or community water system shall be the size necessary to accommodate the use. b. Each lot shall have a minimum width of 150 feet. c. On-site sewage disposal. For new lots or parcels, an applicant shall demonstrate that the lot or parcel can meet DEQ on-site sewage disposal rules prior to final approval of a subdivision or partition. D. Solar Setback. The setback from the north lot line shall meet the solar setback requirements in DCC 18.116.180. E. Building Code Setbacks. In addition to the setbacks set forth herein, any greater setbacks required by the applicable building or structural codes adopted by the State of Oregon and/or the County under DCC 15.04 shall be met. F. Lot Coverage. 1.. Lot coverage for dwellings and accessory buildings used primarily for residential purposes shall not exceed twenty-five (25) percent of the total lot area. 2. Lot coverage for buildings used primarily for commercial and industrial purposes shall be determined by spatial requirements for sewage disposal, landscaping, parking, yard setbacks and any other elements under site plan review. 3. Emeept wher-e other-wise noted, the Primary and accessory buildings to be used for purposes other than residential, commercial or industrial leeated on an), lot or- shall not cover more than 30 percent of the total lot or parcel. G. Building Height. No building or structure shall be erected or enlarged to exceed thirty (30) feet in height, except as allowed under DCC 18.120.040. H. Off-Street Parking and Loading. Off-street parking and loading shall be provided subject to the provisions of DCC 18.116, Supplementary Provisions. Chapter 18.74 5 (3/2007) I. Outdoor Lighting. All outdoor lighting on site shall be installed in conformance with DCC 15.10, Outdoor Lighting Control. J. Signs. All signs shall be constructed in accordance with DCC 15.08, Signs. (Ord. 2008- XX § X, 2008,Ord. 2007-007 § 1, 2007; Ord. 2006-008 § 7, 2006; Ord. 2003-080§ 1, 2003, Ord. 2002-019 § 2, 2002) 18.74.050. Maps. (Ord. 2007-007 § 2, 2007) (Ord. 2003-080 § 1, 2003) (Ord. 2002-019 § 2, 2002) Chapter 18.74 ( (3/2007) Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ December 31, 2007 MEMORANDUM To: Deschutes Board of County Commissioners From: Ruth Wahl, Associate Planner Subject: Procedure for review of Conceptual Master Plan for Thornburgh Resort following LUBA and Court of Appeals remands BACKGROUND On May 10, 2006, the Deschutes County Board of County Commissioners ("Board") approved the Conceptual Master Plan (CMP) for the Thornburgh Resort (File No. CU-05-20). The County's final approval was appealed to the Land Use Board of Appeals (LUBA) and portions of the LUBA decision were appealed to the Oregon Court of Appeals. Ultimately the County's decision on the CMP has been remanded back to the Board. The remands of these decisions are outlined below. Because the Board of County Commissioners (Board) were the final decision making body for this decision, the remand findings are required to be made by the Board. REVIEW A Conceptual Master Plan provides the framework for the destination resort. The purpose of the CMP is to ensure that the requirements of the County Code are met (DCC 18.113). There are many criteria set out in this portion of the code, most of which have been met by the applicant. There were 6 main points on which LUBA and the Court of Appeals remanded the decision back to Deschutes County. It is the Board's responsibility to address these points and correct the County's Findings. These 6 points are as follows: OVERVIEW: The Deschutes County Code (DCC) 18.113.060 (D)(2), specifies that a ratio of 2:1 be maintained for individually-owned residential units to visitor-oriented overnight lodging. The Thornburgh phasing plan shows a total of seven phases (Phase A through G) and indicates where on the destination resort property each phase of construction would occur. Each phase is made up of a number of pods and there are a total of 41 pods. To demonstrate that the development of each phase will maintain the 2:1 ratio requirement, Thornburgh also prepared an Overnight Density Calculations chart. If the destination resort is developed with the mix of hotel, residential, overnight and residential units shown on the Overnight and Density Calculations chart, the 2:1 ratio is maintained for each of the seven phases. (First Assignment of Error, page 11 of the LUBA remand) REMAND: LUBA remanded this portion of the CMP to Deschutes County because there are several inconsistencies in the phasing plan and the Overnight and Density Calculations chart. SUGGESTED CONDITION OF APPROVAL: Thornburgh shall modify the Overnight and Density Calculations chart presented to the Board at the appeal hearing on December 20, 2005 by replacing it with the Overnight and Density Calculations chart included at page 25 in Thornburgh's final legal argument to the Board. The 75 units of overnight lodging shown in the December 20, 2005 Overnight and Density Calculations table to be developed in Phase C shall be shown in the table to and shall be developed in Phase B, for a total of 150 units in Phase B. The Overnight and Density Calculations table will be corrected to show the 50 hotel units will be developed in Phase D, where the Phasing Plan already shows the hotel will be developed. Additionally, the legend in the Phasing Plan will be corrected to show hotel and residential overnight lodging uses in Phase D. Thornburgh shall submit the corrected the Phasing Plan and Overnight and Density Calculations chart, consistent with this condition, during the Final Master Plan approval process. 2. OVERVIEW: The Board found that Thornburgh could provide financial assurances for the 150 units of overnight lodging prior to recording the final plat for Phase A. This could mean that the applicant could potentially financially assure all the overnight units for Phase A without actually constructing them in Phase A. (Third Assignment of Error, page 21 of the LUBA remand) REMAND: The County's finding which allows the financial assurance of the 150 overnight lodging units is inconsistent with ORS 197.445(4)(b)(B) which requires that at least 50 of the overnight units "must be constructed prior to the closure of sale of individual lots or unit". M-07-2 2 SUGGESTED CONDITION OF APPROVAL: Each phase of the development shall be constructed such that the number of overnight lodging units meets the 150 overnight lodging unit and 2:1 ratio of individually owned units to overnight lodging units standard set out in DCC 18.113.060(A)(1) and 18.113.060(D)(2). Individually owned units shall be considered visitor oriented lodging if they are available for overnight rental use by general public for at least 45 weeks per calendar year through a single central reservation and check-in service. As required by ORS 197.445(4)(b)(B), Thornburgh shall construct at least 50 units of overnight lodging prior to the closure of sale of individual lots or units in the first phase. 3. OVERVIEW: The County failed to show that the phasing plan demonstrates how the proposed destination resort will maintain the 2:1 ratio limitation in Phase D. The County was in error to approve the CMP without requiring that the phasing plan be amended to reflect the 62.5 units that Thornburgh plans to construct in Phase D. (Fourth Assignment of Error, page 24 of the LUBA remand) REMAND: Provide a phasing plan which describes phases that are consistent with the 2:1 ratio requirement. SUGGESTED CONDITION OF APPROVAL: Thornburgh shall submit, at the time of the FMP application, a corrected Phasing Plan to show that the overnight dwelling units will be developed with the hotel units (in pod 30) during Phase D. 4. OVERVIEW: Deschutes County's Code requires that "access within the project shall be adequate to serve the project in a safe and efficient manner for each phase of the project." (DCC 18.113.070(G)(3)(b) (Eighth Assignment of Error, page 39 of the LUBA remand) REMAND: The County failed to make findings that the CMP complies with DCC18.113.070(G)(3)(b). SUGGESTION: The Board should review the revised Vehicular Access and Circulation Plan in the record that illustrates how roads will provide access throughout each phase of the project and make findings with respect to if or how the new Plan meets the requirement of the Code. 5. OVERVIEW: Gould's Fifth Assignment of error was rejected by both LUBA and the Court of Appeals. The petitioner contended that the County violated the subsection (G) requirement that no lot shall exceed a project M-07-2 3 average of 22,000 square feet, where the County allowed lots over twice that size and even larger than one acre. LUBA and the Court of Appeals, however, added a discussion in response to Thornburgh's argument that the code allows flexibility in lot sizes. Both agreed that the 22,000 square foot lot size is an average maximum and the lot dimensions are a minimum and not a maximum. Both said, however, that Thornburgh does not have so much flexibility that it may, without amending the CMP, change the the lot sizes so much that they go beyond the lot dimension minimums established in the phaszing chart submitted into the record by Thornburgh and approved by the County. SUGGESTION: The Board should clarify that it does not allow Thornburgh the flexibility to subdivide the property into whatever size lots it believes the terrain or high density housing type it desires, without first amending the CMP to allow such different lot sizes if that flexibility causes Thornburgh to go below the lot dimension minimums established in the chart submitted into the record by Thornburgh and approved by the County. 6. OVERVIEW: The Board adopted a finding that the applicant, "shall abide at all times with the Memo of Understanding (MOU) with the Bureau of Land Management (BLM), dated September 28, 2005, regarding mitigation of impacts on surrounding federal lands, to include wildlife mitigation and long-range trail planning and construction of a public trail system. The mitigation plan adopted by the Applicant in consultation with Tetra Tech, ODFW and the BLM shall be adopted and implemented throughout the life of the resort". The Court of Appeals found that the Thornburgh failed to include a Wildlife Mitigation Plan with the CMP so that the public had sufficient evidence in the record to show that any particular wildlife impact mitigation plan was feasible and that LUBA erred in not requiring the county to specify a particular mitigation plan and subject that plan to public notice and county hearing processes. SUGGESTION: See discussion below under STAFF RECOMMENDATION. STAFF RECOMMENDATION The county code requires that the county hold a hearing for any case remanded to the county. The code, however, gives the Board flexibility in deciding what issues are to be covered in that remand hearing and what type of hearing to hold. Thus, the Board could hold either an On-the-Record or a limited de novo hearing on all or one of the remand issues. M-07-2 4 Staff recommends that the Board of County Commissioners correct the remand errors with an On-the-Record Hearing with one exception. The Court of Appeals remanded the Wildlife Mitigation Plan on the basis that "the County's findings were inadequate to establish the necessary and likely content of any wildlife impact mitigation plan.... [And] code provision requires that the content of the mitigation plan be based on `substantial evidence in the record' not evidence outside the CMP record." The Board can choose to hear the Wildlife Mitigation Plan two ways: 1. The Board can conduct a de novo public hearing on the Wildlife Mitigation Plan only. The Court stated, as part of its decision, that, "without knowing the specifics of any required mitigation measures, there can be no effective evaluation of whether the project's effects on fish and wildlife resources will be completely mitigated" as required by DCC 18.113.070 (D). ORS 215.416 (9) requires that the county's decision approving the CMP explain "the justification for the decision based on the criteria, standards and facts set forth" in the decision. Second, that code provision requires that the content of the mitigation plan be based on "substantial evidence in the record" not evidence outside the CMP record. In this case, the particulars of the mitigation plan were to be based on future negotiation and not county hearing process." 2. The Board can conduct an On-the-Record hearing on this issue and defer the de novo public hearing on the Wildlife Mitigation Plan to the FMP phase of the 'approval process. The court also provided in it's remand to the County that, "The county's decision did not postpone determination that the project complies with DCC 18.113.070(D). The county might have, but did not, postpone determination of compliance with that standard until the final master plan approval step and infuse that process with the same participatory rights as those allowed in the CMP approval hearing. " M-07-2 5 Deschutes County COMMISSION ON CHILDREN & FAMILIES 2007-2010 Strategic Plan DRAFT 6-21-07 INTRODUCTION The Commission on Children & Families recently completed a strategic planning process in order to identify the critical needs and issues facing local children and their families. The Commission on Children & Families 2007-2010 Strategic Plan is founded on the Commission's Vision, Mission, and Guiding Principles. VISION Healthy children, strong families, supportive communities MISSION To maximize local volunteer and professional efforts and resources to ensure positive development, growth and safety of Deschutes County children and their families. HOW WE ACHIEVE OUR MISSION N "CCF CARES" The Commission achieves it's mission by engaging citizen volunteers to wo-k in partnership with local professionals, stakeholders and policy makers to identify needs and gaps, to prioritize areas to focus limited resources, and :o find sustainable solutions to ensure the positive development, growth and safety of local children and their families. In utilizing this citizen driven multi-disciplinary partnership approach, the Commission serves to: Convene & mobilize citizens, agencies, organizations, and policy makers to help define priorities and to address critical issues affectin ) local children and their families. Y Advocate to develop and encourage policies and actions to benefi- children and their families in the priority focus areas. Resource Development, Allocation & Accountability fr)r local efforts and programs that fill service gaps and that achieve measurable outcomes and improvements in the priority focus areas. y Educate citizens and policy makers to raise awareness anfl to encourage community involvement in addressing the needs of loc iI children and their families. Strategize to increase resources for prevention and to improve outcomes in the priority focus areas. VALUES - OUR GUIDING PRINCIPLES Communities must be accountable for the well being of children and their families. Planning and decision-making for local needs should occur locally. We must effectively develop and manage resources wisely. We must develop community-based systems of support. We must invest in best practices and evidence-based programs that have proven outcomes. We must prioritize prevention efforts to prevent social problems that affect our children, harm families, and tax our public safety, education and health care systems. THE FOUR PRIORITY FOCUS AREAS The Commission is charged to work with the community to develop a 10- year Community Plan. The "Vision 2010 Community Plan" for Deschutes County was developed in 2000 by 23 groups and over 500 community members. The plan identifies 25 areas critical to the health and safety of our county, from prenatal through senior citizens, and is owned by the various coalitions, community partners, organizations, and agencies that created the plan. The Commission's charge is to prioritize its resources to address the needs of 0-18 year old children, youth and their families. In 2006, the local Commission undertook a strategic planning process to identify and prioritize several critical issues in which to focus its efforts and limited resources (see Appendix 1). As a result of the process, four priority focus areas and goals were identified by the Commission: ➢ Child abuse & family functioning Prevent child abuse and improve family functioning Early childhood success Develop and promote an accessible, high quality system of early childhood programs Adolescent substance abuse Reduce adolescent substance abuse by reducing high risk behaviors and building resilient youth y Juvenile Crime Reduce juvenile crime by reducing high risk behaviors and building resilient youth 2 Child Abuse and Family Functioning (See Work Plan table for details) GOAL: Prevent child abuse and improve family functioning CA Strategy 1: CONVENE Activity 1.1: Child Abuse Task Force (Co-Chair) Activity 1.2: Professional Advisory Council (PAC) Activity 1.3: Child Abuse Summit Fall 2008 CA Strategy 2: ADVOCATE Activity 2.1: Require a Child Abuse Reporting Policy in 2007 Contracts Activity 2.2: Require Criminal Background Checks in 2008 Contracts Activity 2.3: Resources for child abuse prevention & intervention Activity 2.4: Sustainable funding for Family Drug Courts & Mary's Pl ice CA Strategy 3: RESOURCE DEV., ALLOCATION & ACCOUNTABILITY Activity 3.1: Programs funded and monitored through CCF Activity 3.2: Family Find Pilot Project & Family for Every Child initiative Activity 3.3: Family Nurse Partnership Collaboration (DCHD) Activity 3.4: Require 25% cash match with CCF funds Activity 3.5: Child abuse systems map to identify system needs, collaborative opportunities, and service duplication CA Strategy 4: EDUCATE Activity 4.1: Darkness to Light campaign sponsor Activity 4.2: October Report Card & Annual CCF Update Activity 4.3: Child Abuse Awareness Campaign & Child Abuse Summit Activity 4.4: Cherish Every Child campaign - assess feasibility CA Strategy 5: STRATEGIZE Activity 5.1: License Plates for Kids Bill Activity 5.2: Denny's Bill ("In Harms Way") Activity 5.3: Develop & strengthen private sector partnerships Activity 5.4: Sustainable support for Mary's Place Activity 5.5: Family for Every Child Initiative - Assess feasibility 3 Early Childhood Success (See Work Plan table for details) GOAL: Develop and promote an accessible, high quality system of early childhood programs EC Strategy 1: CONVENE Activity 1.1: Partners for Young Children (support & participate) Activity 1.2: Tri-County Child Care Project Activity 1.3: Professional Advisory Council (PAC) EC Strategy 2: ADVOCATE Activity 2.1: Increased reimbursement for higher qualified providers Activity 2.2: Early childhood system needs & resources EC Strategy 3: RESOURCE DEV.. ALLOCATION & ACCOUNTABILITY Activity 3.1: Programs funded and monitored through CCF Activity 3.2: Seek monetary and non-monetary resources and opportunities (e.g. Hearts for Kids) Activity 3.3: Assist Head Start in locating space needed in order to receive state funding & to increase numbers served Activity 3.4: Early childhood systems map to identify system needs Activity 3.5: Expand family management skills training opportunities for target populations EC Strategy 4: EDUCATE Activity 4.1: October Report Card & Annual CCF Update Activity 4.2: Strengthen community norms regarding importance of quality EC care & educational experiences EC Strategy 5: STRATEGIZE Activity 5.1: Hearts for Kids child care improvement project Activity 5.2: Early childhood development center Activity 5.3: Nurse consultation project for child care providers Activity 5.4: Tri-county child care project collaborative contracting Activity 5.5: Increase citizen involvement in EC system needs and strategizing ways CCF can work to improve the system 4 Adolescent Substance Abuse (See Work Plan table for details) GOAL: Reduce adolescent substance abuse by reducing high- risk behaviors and building resilient youth. SA Strategy 1: CONVENE Activity 1.1: Think Again ParentS community prevention teams Activity 1.2: Central Oregon Youth Conference Activity 1.3: Prevention Partners Coalition SA Strategy 2: ADVOCATE Activity 2.1: Support community Think Again ParentS initiatives Activity 2.2: Implementation of Oregon Healthy Teen Survey in all Middle and High schools Activity 2.3: Alcohol & drug prevention and treatment funding equit- SA Strategy 3• RESOURCE DEV., ALLOCATION & ACCOUNTABILITY Activity 3.1: Programs funded and monitored through CCF Activity 3.2: Evidence-based curriculum in Middle and High Schools Activity 3.3: Safe and Drug Free Schools Grant Activity 3.4: Drug Free Communities Support Program Activity 3.5: Video Amusement Game Fee to increase resources for youth activities Activity 3.6: Seek monetary & non-monetary resources Activity 3.7: Increase volunteer and citizen involvement to help children and youth SA Strategy 4: EDUCATE Activity 4.1: Evidence-based curriculum & activities for youth to improve problem-solving, refusal and other life skills Activity 4.2: October Report Card & Annual CCF Update Activity 4.3: Community Feedback Sessions: Sisters, Redmond, and South County SA Strategy 5: STRATEGIZE Activity 5.1: Video Amusement Game Fee to increase resources for youth activities Activity 5.2: Increase volunteer & citizen involvement in helping yo ith 5 Juvenile Crime (See Work Plan table for details) GOAL: Reduce juvenile crime by reducing high risk behaviors and building resilient youth JC Strategy 1: CONVENE Activity 1.1: Youth Investment Work Group (YIWG) JC Strateav 2: ADVOCATE Activity 2.1: Support community Think Again ParentS initiatives Activity 2.2: Advocate for homeless and runaway legislative support and resources for children and youth JC Strateav 3: RESOURCE DEV ALLOCATION& ACCOUNTAMLITY Activity 3.1: Programs funded and monitored through CCF Activity 3.2: Seek monetary and non-monetary resources Activity 3.3: Video Amusement Game Fee to increase resources for youth activities JC Strategy 4: EDUCATE Activity 4.1: Evidence-based curriculum & activities for youth to improve problem-solving, refusal and other life skills Activity 4.2: October Report Card and Annual CCF update Activity 4.3: Community Feedback Sessions: Sisters, Redmond, and South county JC Strategy 5: STRATEGIZE Activity 5.1: Youth Investment Work Group (YIWG) Activity 5.2: Video Amusement Game Fee to increase resources for youth activities 6 CCF INTERNAL OPERATIONS Strategy 1: Create and advocate for public policies to benefit children & families Lead community mobilization efforts in policy development and advocacy efforts Develop public policy recommendations and legislative advocacy goy is Develop tools and resources to support citizen advocacy CCF Team Lead: Executive Director and Government Affairs Strategy 2: Ensure community resources are managed wisely and support cost-effective programs Prioritize best practices and obtaining measurable outcomes Prioritize prevention, cost effectiveness and sustainability Develop and implement an outcome driven RFP process Invest in long-term solutions versus short-term "Band-Aid" (i.e. "bang for the buck") Maximize the Commission and community service providers' ability to leverage additional funding CCF Team Lead: Executive Director, Financial Manager, Finance Committee, and Program Committee Strategy 3: Ensure the public understands and supports the Commission, the priority focus areas, and the needs of children and families Develop a simple, easy to understand and compelling marketing brand for the Commission Develop a CCF Marketing video for the 20 year celebration . 10, Organize, participate in, and/or sponsor regional public education and awareness campaigns as resources allow Provide training stipends & organizational development resources (SACS) . .01 Develop, sponsor, and distribute education materials 1 10, Develop and implement educational strategies with measurable objectives CCF Team Lead: Executive Director and Marketing Committee 7 Strategy 4: Identify service gaps, ensure adequate coverage, and reduce duplication of services in priority focus areas Lead system collaboration efforts to maximize effectiveness and efficiencies Lead system-wide and targeted focus area planning efforts CCF Team Lead: Executive Director and CCF staff Strategy 5: Strengthen Commission to provide effective and influential community leadership Update the Professional Advisory Council Operating Procedures Develop an external structure to maximize and strengthen the effectiveness of the Commission and PAC partnership Utilize and support existing professional work groups relevant to the prioritized focus areas Expand volunteer involvement in advocacy and in Commission committee efforts and activities Recruit high quality volunteers and board member candidates who meet selection criteria and standards set by the board Simplify and/or strengthen committee structure to maximize board involvement CCF Team Lead: Executive Director and Board Dev. Committee Strategy 6: Enhance and improve community system capacity as well as the professional capacity and infrastructure of the Commission r Convert reporting documents and work plans into an electronic format for staff and providers r Streamline and simplify Work Plan, quarterly reporting form, and budget form by combining into a single document Strategize and advocate for a centralized volunteer system or center (COCOA Lead) Advocate and support school-based service centers to support family functioning (e.g. FAN, school-based health centers) Re-align staff job duties to reflect the goals and objectives of the strategic plan and to maximize staff skill sets Update the Commission's web site CCF Team Lead: Executive Director, staff and Executive Committee 8 SUPPORTING DOCUMENTS APPENDIX A: The process and what we learned Process summary Data trends summary - positive and negative APPENDIX B: 2007-2009 Budget Documents The Strategic Plan and the Commission's priority focus areas, defined goals strategies, and activities are supported by the Commission's 2007-2009 budget. APPENDIX C: Organizational structure to best support efforts In addition to the monetary resources provided by the Commission and the Board of County Commissioners, the internal and external structure of the organization has been revised to better support the Commission's goals and objectives. The new organizational structure maximizes the effectiveness and efficiency of the organization as well as other professional groups by combining efforts, better utilizing existing resources, and by improving the coordination of efforts among multiple agencies. APPENDIX D: 2007-2010 Work Plan Table The 2007-2010 CCF Work Plan Table is intended to supplement the Strategic Plan and to provide additional details of the plan, including: who will be the lead for the effort who is suggested as partners in the effort what is the timeline for beginning and completing the strategies and activities how progress will be tracked 9 APPENDIX A - PROCESS AND DATA TRENDS SUMMARY The process The 2007-2010 Strategic Plan also reflects many hours of careful information gathering and planning that involved more than 80 citizens, professionals, policy makers, and stakeholders from 46 different agencies that provide a variety of support services to children and families. In addition to compiling and reviewing data trends, the Commission hired an outside consultant to facilitate four community focus groups, phone interviews with key stakeholders, and an electronic survey to get feedback from the various agencies and stakeholders on a variety of questions. In January 2007 a work session was conducted with citizens, policy makers and stakeholders to identify and prioritize the current needs of local children and families and where to focus efforts and limited resources. What we /earned Child abuse and family functioning Positive Trends: 1. New programs/projects created to fill various system needs: MountainStar Family Relief Nursery r Safe Havens FRC weekly parenting classes for DHS mandated families ➢ Darkness to Light- "Adults Responding to Child Sexual Abuse in Community", a prevention initiative 2. Child Abuse System Taskforce created and meeting monthly 3. KIDS Center increased capacity to provide child abuse evaluations 4. Children entering foster care system are placed with relatives whenever possible (Deschutes County one of six counties in the state participating in the Family Find Pilot project 5. Infant mortality rates have improved 6. Increased percentage of two-year-olds are up-to-date on immunizations 7. An increasing number of women are: Receiving first trimester prenatal care (among best in state) r Not using alcohol, tobacco, or other drugs during pregnancy 8. Low unemployment rate (5.5% & $58,800 median income in 2006) Negative Trends: 1. Rate of child abuse continues to be high (9.6 per 1,000, 6.2) 2. Referrals to child welfare (because of abuse and neglect) have increased 35% in past five years in Deschutes County. 3. 35% increase in the number of children served by COBRA in 2005 4. 12.2 recurrence rate of maltreatment (20% worse than state) 5. According to CFFO, for the third year in a row, more children are entering foster care than leaving. 2003: 4,946 entered foster care & 4,443 exited (503 remained) 2004: 5,515 entered foster care & 4,545 exited (970 remained) 2005: 6,178 entered foster care & 5,037 exited (1,141 remained) 10 6. Not enough foster care homes to serve the need and there is a lack of support for foster care parents 7. Families do not receive financial support to take in kin 8. While 12% better than state rate, more children in Deschutes County are living in poverty than in previous years 9. 25% increase in the number of people receiving food boxes (the percentage of children increased from 40% to 44%) 10. 52 families were refused emergency shelter because of lack of available housing 11. Deschutes County is 30% above national average for homeless children 12. 442 runaway reports were filed at Deschutes Juvenile Dept in 2005 (under representation of true numbers). 13. Increase in number of homeless and runaway youth: Bend-La Pine: from 236 to 407 (2004-05 to 2005-06) Redmond Schools: from 125 to 141 (2004-05 to 2005-06) 14. Of the 407 homeless students identified by Bend-La Pine in 2005- 06, 60% were in grades K-5 (with highest number in 3rd & 5th grades) 15. $88,000 loss in federal grant funds for non-profits (Impacted programs include: Bethlehem Inn, COBRA, Grandma's House, Cascade Youth & Families, SVDP, La Pine Kitchen, etc.) Early Childhood Success Positive Trends: 1. 310 grade math and reading levels Negative Trends: 1. 236 children currently on waiting list for Head Start 2. Rank #33 or 36 counties for children entering kindergarten ready-to-learn 3. Only 17 child care slots per 100 children 0-13 years (benchmark for Oregon is 25 per 100) 4. Low-income families spend an average of 30% of income on child c~ re 5. Majority of early childhood care and education providers do not meEt National Association for Education of Young Children (NAEYC) standards. Adolescent Substance Abuse Positive Trends: Negative Trends: 1. An increased percentage of 8th graders reporting use of either alcol-ol, tobacco and/or other substances 2. Deschutes County ranked 35th of 36 counties (the second highest usage rate in the state) for the percentage of 8th graders who repot t using one or more drugs in the past 30 days (OHTS) 3. 11.8% of 8th graders seriously considered suicide in past year and 14% at high risk of depression (OHTS) 4. Continue to have high number of youth who have committed suicide or who have attempted suicide 42 (10-17 year olds, 2006 CFFO Da -a) S. 99% of homeless youth living in transitional shelters in Deschutes County report having a history of drug and alcohol abuse Juvenile Crime Positive Trends: 1. Governor's proposed 2007-09 budget includes funding for addressing homeless and runaway youth population. 2. Decrease in number of juvenile offenders since 2001, down 11% from previous years (JJIS) 3. 9% decrease in number of youth referrals/1,000 youth since 2002 (JJIS) 4. 5.7% decline in recidivism arrest rates of youth since 2001 & lower than state 5. Dropout rates continue to decline and are better than the state benchmark (OPB) 6. Teen pregnancy rates per 1,000 girls rates have stabilized at 22.7 for last two years Negative Trends: 1. In Deschutes County, of the youth that had closed their case with the Juvenile Community Justice system in 2005, 13% of the males and 90/0 of the females had dropped out of school and were not employed. 2. Growing youth population in Deschutes County with shrinking resources and increasing need 3. Positive Youth Development no longer a "hot topic" or funding priority at the federal, state and local level 4. Tightening of school funding resulting in fewer dollars for out-of-school time activities 5. Approximately 50% of programs existing three years ago for out-of- school time and building resilient youth have been lost to date 6. Unaccompanied homeless youth under the age of 16 have no long term resources (unless pregnant then eligible for Grandma's House) 12 APPENDIX C PURPOSE AND FUNCTION OF CCF The Foundation VISION healthy children, strong families, supportive communities MISSION To maximize volunteer and professional efforts and resources to ensure the positive development, growth, and safety of local children and families EARLY CHILDHOOD SUCCESS CHILD ABUSE & FAMILY FUNCTIONING ADOLESCENT SUBSTANCE ABUSE JUVENILE CRIME COMMUNITY MOBILIZATION & COMMUNITY PARTNERSHIPS Convene, strategize, advocate, educate RESOURCE ALLOCATION & ACCOUNTABILITY Evidence based programs and measurable outcomes RESOURCE DEVELOPMENT & RESOURCE LEVERAGING Monetary and non-monetary resources APPENDIX C EXTERNAL STRUCTURE to support CCF purpose & function BUSINESS COMMUNITY POLICY MAKERS FAITH COMMI. ITY7 (Gov. Board, BOCC, E§ERVIQE CLUBS Legislature, City Councils, LPSCC, etc.) CI1"IZE VS F---Convene - Advocate - Resource Leveraging - Educate - Strategizt? CCF Citizen Powered Change Agent Partnership: strategize, advise, educate PAC EARLY CHILDHOOD SUCCESS PYC Partners for Young Children Tri-Co. CCDP Child Care Dev. Project Advisory & education role to CCF (consensus regarding needs & recommendations for CCF) CHILD ABUSE & FAMILY FUNCTIONING CATF l Child Abuse Task Force FLAC i Family Law Adv. Council DVC Domestic Violence Council ADOLESCENT JUVENILE SUBSTANCE CRIME AB SE TAPS - Think Again Parents P revention (Sisters. Redmond & Lapinel Partners MAC Meth Action Coalition Youth Investment Work G roup TFA Tobacco Free Alliance Local Publ c Safety Coord C )uncil • Family Supp & Connections • Deschutes Co. Mental Health Local Inter-Agency • FMST Advisory Board • Deschutes Co. Juvenile Commun ty Justice Coordinating Council • Family Access Network • Deschutes Co. Health Departmen Citizens, Service Clubs, Business Community, Youth, and Faith Community APPENDIX C INTERNAL STRUCTURE CCF BOARD to support CCF purpose & function CCF BOARD GOVERNANCE ROLE STRATEGIC DIRECTION (4 CCF Focus Areas) BOARD LEADERSHIP DEVELOPMENT RESOURCE DEVELOPMENT, ALLOCATION AND ACCOUNTABILITY EXECUTIVE COMMITTEE FINANCE COMMITTEE BOARD DEVELOPMENT COMMITTEE PROGRAMISITE VISIT COMMITTEE LEADERSHIP PARTNERS PROFESSIONAL ADVISORY COUNCIL (PAC) GOVERNING BOARD (County Commissioners & presiding Judge) VOLUNTEER ROLE (back bone of CCF) TO IMPACT THE FOUR CCF FOCUS AREAS GOVERNMENT AFFAIRS COMMITTEE PROGRAMISITE VISIT COMMITTEE MARKETING COMMITTEE PROFESSIONAL COMMUNIT`( WORK GROUPS & PARTNER'S EARLY CHILDHOOD Partners for Young Children & Tri-County Child Care Dev. Project CHILD ABUSE & FAMILY FUNCTIONING Child Abuse Task Force, Family Law Adv. 3oard, DV Council, FMST Adv. Board, FAN ADOLESCENT SUBSTANCE ABUSE Prevention Partners, MAC, TFA, & TAI'S Prevention Teams, DCJCJ, DCMH, DC qD JUVENILE CRIME Youth Investment Work Group, Preve►,tion Partners, Local Public Safety Coordinating Council, DCJCJ, DCMH, DCHD APPENDIX C INTERNAL STRUCTURE - CCF STAFF to support CCF purpose & function CCF ORG. CHART GOVERNING BOARD Board of County Commissioners and Presiding Judge PAC CCF BOARD Prof. Advisory Council Commission on Children & Families EXECUTIVE DIRECTOR (Hillary 1.0 FTE) FINANCIAL ANALYS r (Harr.50 FTE) COMMUNITY PREVENTION COORDINATOR & STAFF SUPERVISOR (Marshall 1.0 FTE) EC SPECIALIST PROGRAM TECH PROGRAM TECH PROGRAM TECH Treadway (1.0) Johnson (1.0) Sellers(1.0) Vacant (1.0) rn T~ 40 ° W sa e a~ - _0 A- 4t 1* . 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