2008-138-Minutes for Meeting August 15,2007 Recorded 3/13/2008COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS U 7008-138
COMMISSIONERS' JOURNAL 03/13/2008 08:56:43 AM
IIIIIII IIIIIIIIIIIIIIIIIII I I III
2008-138
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Deschutes County Clerk
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{ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 15, 2007
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney;
also present were Dave Kanner, County Administrator; Susan Ross, Property and
Facilities; Larry Blanton, Sheriff; David Givans, Internal Auditor; Anna Johnson,
Communications; media representative Cindy Powers of The Bulletin; and two
other citizens.
Chair Daly opened the meeting at 1:30 p.m.
1. Presentation -Meissner Sno-Park Expansion Project.
Tim Givans of the Tumalo Lingloft Club gave an overview of the legacy of
Virginia Meissner and the locations available to the community for a variety of
snow-related activities.
The locations serve everyone, of all abilities and ages.
They are a community focal point for activities.
They provide a community sense of place.
Improvements made are:
• New trails
• Expand parking
• Add lighted trails
• Warming shelter/clubhouse
History of Skyliner:
• Community focus
• Affordable
• Collaborative relationships with stakeholders and user groups
• Consistent grooming
This program has the support of the schools, the Forest Service, COCC and the
cities. There will be affordable, well-designed trails, adequate parking, a
lighted trail system and a clubhouse.
Minutes of Administrative Work Session Wednesday, August 15, 2007
Page 1 of 5
The cost is about $20,000 a year for grooming. It is hoped to raise about
$150,000 over three years through grants, fund-raising activities and
membership dues. Most of the labor is handled by volunteers.
He asked for a letter of support from the Board, and whether County grant
funds are available. The Commissioners indicated a letter of support would be
appropriate at this time.
2. Review of Revised Jail Expansion Program.
Dave Kanner went over the revised jail expansion plan, which shows a mix of
beds. Search and Rescue and the vehicle maintenance facility will remain
where they are. Sheriff Blanton said that most of the inmates would be medium
or maximum security, depending on the matrixing program. The existing unit
would essentially become a minimum security area or a unit for female inmates.
The existing unit could accommodate a second story shell space for about $3
million.
The group then went over the cost and how the debt service would be handled.
Commissioner Luke said that he would like to see five years of debt service
funding in the bank.
Commissioner Daly stated that the value of the properties to be sold needs to be
pinned down. Commissioner Luke said that they can still get the architect on
board at this point. Mr. Kanner noted that the City of Redmond needs to work
on its master plan and try to get the acreage rezoned. In the meantime, ways to
deal with the debt service can be addressed. If the CMGC process is used, it
will save a lot of time since they won't have to go out to bid. The
subcontractors would still be subject to the bid process.
3. Economic Development Grant Requests.
In regard to Redmond's "branding" downtown, a request for $10,000 was
received. Commissioner Luke said that he would grant $500. This request was
tabled so the Commissioners could read more of the documentation and discuss
it later.
Minutes of Administrative Work Session Wednesday, August 15, 2007
Page 2 of 5
4. Update of Commissioners' Schedules; Meeting Details.
None were discussed.
5. Other Items.
A discussion took place regarding the Bend Airport runway work and the
interpretation of a noise permit. The contractor indicated that the current time
frame is not enough; that they can't finish the work on time if they are only
there five days a week. They decided that rather than taking a chance of it
dragging on, the runway will be shut down for a week or possibly longer. This
is not a County decision. If the City closes the airport, the work can go on
every day.
Commissioner Baney stated that the City has handled this situation poorly, with
little notices to the businesses, and the County is getting blamed for it. There is
a meeting with the City and staff at the airport the following morning, and she
will attend.
Susan Ross said that NeighborImpact requested the Board sign a certification
letter so they can pursue grant funding for an emergency shelter.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
The Board then approved a Family Access Network document and letter of
support.
LUKE: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Administrative Work Session Wednesday, August 15, 2007
Page 3 of 5
Mr. Kanner stated that the City of Bend has had a request regarding a site in
Juniper Ridge for the Les Schwab headquarters. Commissioner Luke said they
are seeking an exception for twenty acres in this case. Commissioner Baney
stated she does not like setting precedence for one business; the City should
have to perform as expected. Commissioner Luke added that he doesn't like
doing it either, and that the City should complete its master plan. But he
doesn't want to jeopardize having Schwab remain in the area.
Mr. Kanner will contact City staff and have them come before the Board to
address this situation.
Commissioner Baney asked if a meeting with DEQ is scheduled regarding
South County groundwater issues. Mr. Kanner said he has not heard a word
from them, but he will contact Stephanie Hallock. Commissioner Daly added
that residents think a meeting is going to be held in Salem or Portland, but DEQ
has not indicated that they want to meet at all so far.
Commissioner Baney said that there has been negative feedback regarding how
Parole and Probation monitor offenders. Mr. Kanner said that communications
could have been better, but to remember that State funding cannot be used for
misdemeanants. The money given to Parole and Probation was earmarked for
sex offender supervision and transitional housing. Other offenders are based on
a department level decision. If the Board wants to allow more money for
supervision, it can.
Commissioner Baney stated that there is a contract with a domestic violence
diversion program, which needs to be monitored. This has been eliminated,
which is counter-productive. LPSCC feels that domestic violence offenders are
just one step away from worse crimes. Commissioner Daly said that there are
17 Parole Officers with 1700 offenders, which doesn't allow much time to
supervise each one. They handle felons and misdemeanants, and often just
have time for a phone call. Commissioner Baney replied that some don't need
much monitoring, but domestic violence and sex offenders need more.
Mr. Kanner stated that he has filled the analyst position. Dave Inbody, who has
worked for the Iowa legislature, will join the County.
Minutes of Administrative Work Session Wednesday, August 15, 2007
Page 4 of 5
The warehouse remodeling project is still underway. In the meantime, Susan
Ross and her staff will move to the Maier building.
The Planning Commission sent a memo regarding recycling efforts within the
County. Dave Inbody will be given this project. Commissioner Luke
suggested that this be handled by the individual departments, after creating
minimum standards for all buildings.
Being no further items addressed, the meeting adjourned at 4:10 p. m.
DATED this 15th Day of August 2007 for the Deschutes County Board of
Commissioners.
ATTEST:
6&'t~-L ('W
Recording Secretary
- Y"/ /'u/ ,
Mich el M. Daly, hai
Dennis R. Luke, Vice Chair
Tammy Haney, Commissioner
Minutes of Administrative Work Session
Page 5 of 5
Wednesday, August 15, 2007
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, AUGUST 15, 2007
1. Presentation -Meisner Snow Park Expansion Project - Tumalo Lingloft Club
2. Review of Revised Jail Expansion Program
3. Update of Land Issues - Teresa Rozic
4. Economic Development Grant Requests - Susan Ross
5. Update of Commissioners' Schedules; Meeting Details
6. Final Work Session - Destination Resort Code Changes - Terri Payne
7. Other Items
PLEASE NOTE:
At any time during this meeting, an executive session could be called to address issues relating to: ORS 192.660(2) (e), real property negotiations;
ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherivise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
r
I
Deschutes County Jail Masterplan
G Bend, Oregon KMD Justice
o CONCEPTUAL COST ANALYSIS - Reviewed with Rider Levett Bucknall 81312
- 007
Department SF Cost/SF Cost Total
1.00 Administrative & Staff Support Services
1.01 Jail Administration (New/Renovation) 6,186 $250 $1,546,500
1.02 Briefing Room/Staff Break/Miscellaneous (New) 11,320 $220 $2,490,400
1.03 Second Floor Corridor/Control/Elev. 2,816 $220 $619,520
2.00 Courts
2.01 Courtroom (New)
2.02 Court Operations (New)
3.00 Inmate Housing (Total Beds 176 Single/352 Double)
3.01 Inmate Housing - (2) 24 Bed Single / 48 Bed Double
3.02 Inmate Housing - (4) 32 Bed Single / 64 Bed Double
4.00 Inmate Processing
4.01 Booking/Release/Processing Functions
5.00 Program Services
5.01 Inmate Visitation (Video Visitation-28 Stations)
6.00 General Services
6.01 Food Service (Expansion into Laundry)
6.02 Laundry Service (Renovation of Locker Rooms)
6.03 Kitchen/Laundry Equipment (Allowance)
6.04 Mechanical/Electrical Plant
(Emergency Generator in Service Yard)
SUBTOTAL
Site Development & Demolition
$4,656,420
1,500
$450
$675,000
5,000
$250
$1,250,000
$1,925,000
13,600
$320
$4,352,000
36,072
$300
$10,821,600
$15,173,600
7,256
$250
$1,814,000
$1,814,000
630
$350
$220,500
$220,500
530
$250
$132,500
1,432
$250
$358,000
-
-
$60,000
2,400
$220
$528,000
$1,078,500
88,742
$280.23
$24,868,020
$1,107,563
SUBTOTAL
$25,975,583
Contingency @ 12%
$3,117,070
SUBTOTAL
$327.83 $29,092,652
Escalation 8% per annum (start Summer 2008)
$2,327,412
SUBTOTAL
$354.06 $31,420,065
Owner's Soft Costs
$8,697,767
TOTAL
$40,117,832
Options (Cost Include Markups and Owner Soft Costs)
Inmate Housing:
(2) - 24 Bed Single / 48 Bed Double Housing Units $6,334,200
Sargeant Office (Central Control Renovation) $103,583
Canopy for Loading Dock at Kitchen (850 SF) $185,000
Enclosed Emergency Generator Room (500 SF) $175,000
Vehicle Sallyport (1,650 SF)
$300,000
8101810-2011Admin12.0 SD12.5 CostlDeschutes Cost Analysis Reduced Concept (RLB Review)-8-03-07 Final Page 1 of 1
Deschutes County Jail Masterplan
o< Bend, Oregon
CONCEPTUAL COST ANALYSIS
SITE DEVELOPMENT
KMD Justice
8/3/2007
Department SF Cost/SF Cost Total
Site Lighting
- -
$60,000
Site Security (CCTV)
- -
$30,000
Grading Allowance
- -
$90,000
Ejector Pump Station
- -
$90,000
Channel Relocation
- -
$20,000
Utility Relocation & Replacement
- -
$100,000
Transformer Vault
- -
$40,000
Parking (45 New Spaces)
18,000 $5.50
$99,000
Landscape (Allowance)
- -
$25,000
Outdoor Courtyard (800 sf)
-
$12,000
Security Fence (675 If)
- -
$70,000
Man Gates (3 at $450)
- -
$1,350
Fence Vehicle Gate (Electric Drive)
- -
$8,000
Roadway/Curbs
28,675 $5.50
$157,713
Service Loading Area
24,000 $3.50
$84,000
Walks
6,000 $5.00
$30,000
Flag Pole (2 at $3,500)
- -
$7,000
Bollard (Allowance)
- -
$10,000
Site Building Demolition (Allowance)
- -
$20,000
Loading Dock Grade
850 $10.00
$8,500
Miscellaneous Sitework (Allowance)
$145,000
Total Site Work
$1,107,563
8101810-2011Admin12.0 SD12.5 CosttDeschutes Cost Analysis Reduced Concept (RLB Review)-8-03-07 Final Page 1 of 1
Deschutes County Jail Masterplan
Bend, Oregon
CONCEPTUAL COST ANALYSIS
KMD Justice
8/3/2007
Owner Soft Cost Estimate Based on Cost of Construction: $31,420,065
Furnishing/Fixtures/Equipment (5%)
$1,571,003
Land Acquisition (N/A)
$0
A/E Fees/Reinbursable Expenses (8.5%)
$2,670,706
CM Fee (4.5%)
$1,413,903
Geotechnical Report
$10,000
Survey
$10,000
Testing/Inspection/Permits (1.5%)
$471,301
Reprographics (CD Printing)
$30,000
Insurance (.05%)
$157,100
Construction Contingency (5.0%)
$1,571,003
Systen Development Fees
$400,000
Bond Issuance (1.25%)
$392,751
Total
$8,697,767
8101810-2011Admin12.0 SDI2.5 CoshDeschutes Cost Analysis Reduced Concept (RLB Review)-8-03-07 Final Page 1 of 1
Deschutes County Jail Expansion
k. Recommended Beds by Classification
KMD Justice
8/2/2007
Available Beds
by Housing Unit
Recommended Housing Unit Classification and Beds
EXISTING JAIL
HU 1
10 Single
Male/Administrative Segregation
10
Single
HU 2
12 Dorm
Male/Medical/Mental Health
12
Dorm
HU 3
16 Double
Male/Medical/Mental Health
16
Double
HU 4
12 Dorm
Male/Minimum Security
12
Dorm
HU 5
16 Double
Female/Maximum Security
8
Single
HU 6
12 Dorm
Female/Medium Security
12
Dorm
HU 7
16 Double
Female Medical/Mental Health
16
Double
HU 8
12 Dorm
Female Medium Security
12
Dorm
HU 9
16 Double
Female Administrative Segregation
8
Single
HU 10
8 Dorm
Female Medium Security
8
Dorm
HU 11
8 Dorm
Female Medium Security
8
Dorm
HU 12
20 Dorm
Female Medium Security
20
Dorm
HU 13
20 Dorm
Female Medium/Minimum Security
20
Dorm
HU 14
20 Dorm
Female Minimum Security
20
Dorm
NEW CONSTRUCTION
HU 15
48 Double
Male Maximum/Medium Security
36
Single/Double
HU 16
48 Double
Male Maximum Security
24
Single
HU 17
64 Double
Male Pre-classification
48
Single/Double
HU 18
64 Double
Male Medium Pre-classification
64
Double
HU 19
64 Double
Male Medium Security
64
Double
HU 20
64 Double
Male Medium Security
64
Double
Subtotal 550
482
WORK CENTER'
80 Dorm
Male Minimum Security
80
Dorm
TOTAL
630
562