2008-148-Minutes for Meeting February 25,2008 Recorded 3/20/2008DESCHUTES
COUNTY CLERKDS 1~d ~~Q11-148
NANCY
COMMISSIONERS'
1111111111111111111111JOURNAL
03/20/2008
10:24:33
AM
2008-1
48
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 25, 2008
Present were Commissioners Dennis R. Luke, Tammy Melton and Michael M.
Daly. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Inbody, Assistant to the County Administrator; Anna
Johnson, Communications; Teresa Rozic, Property Manager; Marty Wynne,
Finance; media representative Hillary Borrud of The Bulletin; and six other
citizens.
Chair Luke opened the meeting at 3:30 p.m.
1. Tax/Finance Update.
Marty Wynne explained that the yield is high overall because the County
invested in 18-month securities last year, and the pool is still higher than other
investments. A reduction of 50% is being budgeted for the next fiscal year.
That gives time to adjust and to budget for change. The CPI came in at about
what was expected.
Revenue projects will be $900,000 under budget, but beginning net working
capital may be higher than the current year. Some departments are holding
some positions open at this point, which represents a savings.
The net budgetary requirements for CDD is over $1.1 million. January was a
poor month. A loss of about $300,000 resulted from non-activity during the
month of January. There is a policy question regarding what is required to be in
place and whether it is smart to lose trained personnel. It is hard to project out
what revenue will be for the next six months, and whether reserves should be
spent. Dave Kanner added that staff is needed to handle long-range planning
projects as well
Minutes of Administrative Work Session Monday, February 25, 2008
Page 1 of 6 Pages
Thus far, no money has been received form the City regarding the Bethlehem
Inn loan.
Commissioner Luke asked for further information regarding the Budget
process, in particular Parole & Probably and the Sheriff and the split of State
funding. Commissioner Melton said that she doesn't want it to get to the point
where they have to make a policy decision and there's no time to talk about it.
Mr. Kanner stated that in his opinion, they are not nearly close enough to make
these types of policy changes.
2. Discussion of Cable Franchise Agreements.
Commissioner Melton expressed concern that this is not a good time to add a
franchise fee, as it could be a hardship for some citizens. Mr. Kanner said that
perhaps the franchise fee could be implemented with 90 days' notice, and the
County could delay enacting it. The agreement would already be in place but
the Board would have to take a separate action to implement it.
Commissioner Luke is worried about the upcoming 911 levy passage and other
entities that need public funding.
The franchise agreement would still provide that the cable company televise
Board meetings, but there is an ongoing expense for having someone run the
equipment at each meeting. It was planned that franchise fee revenue would
pay for this. The cost could be $25,000 per year plus the original expense of
purchasing the equipment, which may cost $50,000.
The Board was supportive of implementing the agreement but the fee would not
yet be imposed.
3. Review of Revised Community Grant Process.
The process for funding objectives and criteria for considering grant
applications were discussed. Commissioner Luke asked if there is a way to get
answers to groups as soon as possible so they can continue their respective
budget processes. Mr. Kanner said that one question they have struggled with
is whether organizations should receive lottery grant funds for ongoing
operations. There are four choices that would complement work done by the
County. Commissioner Luke stated that some may not fit into one of the four
categories and he doesn't want to eliminate those that can be important to the
County in certain circumstances.
Minutes of Administrative Work Session Monday, February 25, 2008
Page 2 of 6 Pages
Mr. Kanner stated that many of these groups provide services that the County
would have to provide if the group was not there, or otherwise are service
providers. He suggested $150,000 go to the Board, $300,000 go for budgeted
grants, and $50,000 in the fund for future emergencies. $100,000 goes to
EDCO and $106,000 goes to Parole & Probation, and there are internal service
expenses to consider.
Commissioner Melton said that it appears the same groups are always funded,
and many of those groups also receive funds from the United Way. Some
agencies may find it difficult to apply or don't fit into the categories.
Commissioner Luke stated he doesn't have a problem funding some groups that
are already receiving United Way funding. Commissioner Melton said that
some groups may not remain solvent without a good donor base established.
Mr. Kanner said that many groups rely on in-kind donations but may not have a
big budget. A grant from the County can make a big difference in this situation.
The economic development grant usually is for under $5,000. The budgeted
grants are for larger amounts but a smaller number of groups.
Commissioner Melton would like to address the recreational non-profit
agencies such as pay to play, and 4-H. Commissioner Luke said that 4-H is a
small, focused group and grants should be open to entities with a larger
constituency, fulfilling basic needs.
Commissioner Daly said that there are groups that won't fit the criteria that
perhaps the Board would want to consider. He suggested a fifth choice be
added to at least leave it open for discussion. Commissioner Luke stated they
could try the revised program for a while and see how it works.
In regard to using funds for operations, the question was discussed but no
decision made. There are too many variables, per Commissioner Luke.
Mr. Kanner said that a committee should be formed to review the applications
and make recommendations.
Minutes of Administrative Work Session Monday, February 25, 2008
Page 3 of 6 Pages
4. Discussion of South County Financial Assistance Advisory Committee
Charter.
Dave Kanner referred to a memo regarding the committee (a copy is attached
for reference). The Board has discussed this matter several times but had not
yet taken a vote on the charter. There was a small change made to the proposed
charter. The committee will be meeting in the near future.
The first five bullet points are not open for discussion; these are determinations
that have been made by the DEQ. Discussion occurred regarding a time limit
and if there is one for the Committee to make its decisions regarding financing.
Commissioner Daly said there has to be a time limit or it will never begin.
David Inbody stated that the consultant recommended 90 days so the committee
will do a good job of managing its time.
The committee needs to look at the draft language of the local rule to make sure
it adequately addresses alternate systems, if that is a concern of the committee.
Dave Kanner said this could be added to the questions asked of the committee.
Citizen Darryl Hughes asked if local rule passes, when will the systems start
monitoring how it is being done. Commissioner Luke stated there are
companies that do monitoring. Mr. Hughes clarified that he is wondering how
they will check the aquifer to determine if there is improvement. Commissioner
Baney said that testing has a timeline.
Mr. Kanner said that the testing is not triggered by the number of systems that
are installed. One theory is that the cost of the systems will go down as they
become more commonplace. Staff has recommended ten years to complete the
process. The USGS suggested testing at intervals during that timeframe.
A question was raised regarding the timing of the implementation of the local
rule, should it be adopted. Commissioner Luke stated that DEQ has said that
doing nothing is not an option, and the County, on behalf of the State, has to act
or DEQ will take over. Comments on the local rule will be sought but action
needs to be taken.
Ed Criss stated that if the committee looks at alternatives, would these include
cluster systems and sewer. Mr. Kanner stated that he believes this language
would be included and any alternative would be considered as long as it is equal
or better at reducing nitrate levels.
Minutes of Administrative Work Session Monday, February 25, 2008
Page 4 of 6 Pages
DALY: Move adoption of the charge to the committee as discussed.
MELTON: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
5. Requests for Economic Development Grant Funds.
. 4-H Leaders' Association - Five C's Project - the three Commissioners
granted $1,000 each.
Big Brothers Big Sisters of Central Oregon - 2008 Bowl for Kids' Sake -
the Commissioners granted $500 each.
6. Other Items.
The Thornburgh Resort appeal has been remanded to the County, and a hearing
could be held the morning of March 19 to address this issue. The Board
indicated this is acceptable.
Commissioner Baney said that Robert Ray had requested information on the
South County groundwater situation and was charged $27 for it. It was learned
that the information is now available on line and she feels that this charge
should be refunded to him as a good faith gesture. Commissioner Luke is
concerned about setting precedence. The Bulletin asks for a waiver of fees
almost every time they request public information. Commissioner Daly agreed
that this would set precedence and is concerned about allowing this type of
waiver even though the amount is not very much.
Commissioner Daly said that Ochoco Health Systems does not want to take on
the La Pine clinic. The funds are available, however, and the Steffeys may be
able to become an FQHC themselves in order to save the grant for La Pine.
This would allow the Steffeys to stay in business. The County is not liable as it
is a federal grant and the Steffeys would have to go through the federal process.
The County did grant $50,000 earlier to do the study to determine the needs of
the community. However, it was a grant and not a loan that would need to be
repaid, and did result in the FQHC grant.
Minutes of Administrative Work Session
Page 5 of 6 Pages
Monday, February 25, 2008
Commissioner Luke stated that funding for Mary's Place was addressed in a
memo from Judge Sullivan. Commissioner Melton said that he would like
some court fees raised to ensure sustainability of Mary's Place. This is a fee of
$15 that divorcing couples pay at the time they file. It can be raised as a part of
the fee schedule.
Regarding the LPSCC agenda, Commissioner Baney asked about the Parole and
Probation/Sheriff's Office funding split. She would like to focus just on the
report and not look into potential changes to the funding split.
The Board was asked for a letter of support from Housing Works for Barbara's
Place in Redmond. The Commissioners were supportive.
The Board was asked for a letter of support for Crest Butte apartments being
turned into affordable housing. The Commissioners were supportive.
Being no further discussion, the meeting adjourned at 3:35 p.m.
DATED this 25th Day of February 2008 for the EWS~Autes County Board
of Commissioners.
Den is R. Luke, it
ATTEST:
Recording Secretary
Minutes of Administrative Work Session Monday, February 25, 2008
Page 6 of 6 Pages
Tammy (Baney) Melton, Vice Chair
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, FEBRUARY 25, 2008
1. Tax/Finance Update - Marty Wynne
2. Discussion of Cable Franchise Agreements
3. Review of Revised Community Grant Process - David Inbody
4. Discussion of South County Financial Assistance Advisory Committee Charter
- David Inbody
5. Requests for Economic Development Grant Funds:
• 4-H Leaders' Association - Five C's Project
• Big Brothers Big Sisters of Central Oregon - 2008 Bowl for Kids' Sake
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
C~--- ~ _v-
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Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
February 25, 2008
(1) Monthly Investment Report
(2) January 2008 Financial Statements
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Memorandum
Date: February 19, 2008
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find January 2008 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriff s (255, 701, 702), Health (259),
Mental Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Insurance Fund (670), Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date
Budget__ Actual Variance FY % Coll.
$ 5,920,000 $ 6,713,253 $ 793,253 100% 113%
Revised
Year End
$
Budget
Projection
Variance
Variance
$ 5,920,000 $ 6,713,253 $ 793,253 13%
10,822,000
16,489,830
5,667,830
58%
89%
18,552,000
18,665,230
113,230
1%
1,473,835
1,817,427
343,592
58%
72%
a)
2,526,574
2,526,574
-
0%
628,349
778,528
150,179
58%
72%
b)c)
1,077,170
967,000
(110,170)
-10%
1,330,058
963,475
(366,583)
58%
42%
d)
2,280,100
1,510,100
(770,000)
-34%
10,187
13,475
3,288
58%
77%
b)
17,464
17,464
-
0%
58
238
180
58%
238%
100
238
138
138%
159,483
160,774
1,291
58%
59%
e)
273,400
315,000
41,600
15%
145,743
180,831
35,088
58%
72%
b)
249,845
249,845
-
0%
42,000
35,413
(6,587)
58%
49%
f)
72,000
72,000
-
0%
49,583
51,581
1,998
58%
61%
85,000
87,000
2,000
2%
1,167
1,169
2
58%
58%
2,000
2,000
-
0%
14,662,463
20,492,741
5,830,278
58%
82%
25,135,653
24,412,451
(723,202)
-3%
20,582,463
27,205,994
6,623,531
58%
88%
31,055,653
31,125,704
70,051
0%
Exp.
2,199,232 1,954,477 244,755
942,116 769,708 172,408
38,509 33,164 5,345
453,238 405,760 47,478
2,675,668 2,469,094 206,574
495,395 479,036 16,359
169,958 113,244 56,714
142,316 129,446 12,870
56,560 55,682 878
2,603,774 3,692,603 (1,088,829)
905,322 - 905,322
10,682,088 10,102,214 579,874
7,168,294 7,101,614 66,680
17,850,382 17,203,828 646,554
2,732,081 10,002,166 7,270,085
58%
52%
g)
3,770,112
3,470,112
300,000
8%
58%
48%
h)
1,615,056
1,390,056
225,000
14%
58%
50%
66,016
56,000
10,016
15%
58%
52%
776,979
720,979
56,000
7%
58%
54%
i)
4,586,859
4,310,859
276,000
6%
58%
56%
849,249
845,766
3,483
0%
58%
39%
291,356
241,356
50,000
17%
58%
53%
i)
243,970
228,970
15,000
6%
58%
57%
96,960
96,960
-
0%
58%
83%
j)
4,463,612
4,463,612
-
0%
58%
n/a
k)
1,551,980
-
1,551,980
100%
58%
55%
18,312,149
15,824,670
2,487,479
14%
58%
58%
12,288,504
12,288,504
-
0%
58%
56%
30,600,653
28,113,174
2,487,479
8%
455,000
3,012,530
2,557,530
a) Receipts of Cigarette Tax and Liquor Revenue trending higher than anticipated.
b) A&T grant payment received quarterly. Three quarterly payments received through 1-31-08.
c) Revenue projection reduction for GIS transfer funds related to a GIS project that may be discontinued. (See footnote g.)
d) Projection adjustment based on trending of Filing & Recording Fees.
e) Additional revenues expected from the Department of Justice HIDTA grant.
f) Payments received quarterly. Two quarterly payments received through 1-31-08.
g) Projection adjusted $100,000 for salary savings and $75,000 for costs that will not be incurred if GIS project is discontinued.
h) Planned expenditure for September election and for capital outlay will not occur.
i) Personnel services expenditures will be less than amount appropriated.
j) $3,160,000 short-term loan to Fund 457 "Jamison Acq and Remodel" included in YTD Actual, Revised Budget
and Year End Projection. Reported as an expenditure in accordance with GAAP for governmental accounting.
k) The Contingency in the Adopted Budget was $5,192,855. The decrease of $3,640,875 is due to (1) an appropriation transfer
of $205,000 to the Fair & Expo Construction Fund, (2) an appropriation transfer of $25,875 to General Fund-Veterans'
Department (3) an appropriation transfer of $250,000 to Bethlehem Inn Fund (128) and appropriation transfer for Loan to Fund 457.
The net of $455,000 is due to transferring $205,000 of appropriation to the Fair & Expo Construction Fund and $250,000 of
appropriation to Bethlehem Inn Fund
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
E Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
$ 900,000 $ 987,986 $ 87,986 100% 110%
113,940
69,348
(44,592)
28,000
35,797
7,797
2,680
-
(2,680)
5,833
8,971
3,138
22,750
19,062
(3,688)
157,728
148,240
(9,488)
46,667
36,300
(10,367)
700
243
(457)
387,749
250,949
(136,800)
292
150
(142)
-
176
176
2,333
1,050
(1,283)
21,000
35,471
14,471
20,250
10,468
(9,782)
-
2,003
2,003
73,406
52,705
(20,701)
883,328
670,933
(212,395)
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
Revised Year End
Budget Projection Variance
$ 900,000 $ 987,986 $ 87,986
36%
a)
195,325
195,325
-
75%
48,000
64,000
16,000
0%
b)
4,594
-
(4,594)
90%
c)
10,000
16,000
6,000
49%
d)
39,000
39,000
-
55%
a)
270,391
296,480
26,089
45%
e)
80,000
60,000
(20,000)
20%
1,200
600
(600)
38%
f)
664,712
430,358
(234,354)
30%
500
300
(200)
n/a
-
176
176
26%
4,000
1,600
(2,400)
99%
36,000
60,000
24,000
30%
g)
34,714
12,574
(22,140)
n/a
-
2,003
2,003
42%
a)
125,839
105,409
(20,430)
44%
1,514,275
1,283,825
(230,450)
58%
5,933,223
5,933,223
-
61%
8,347,498
8,205,034
(142,464)
Transfers In-General Fund 3,461,047 3,461,047 - 58%
TOTAL RESOURCES 5,244,375 5,119,966 (124,409) 58%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
1,519,894
1,468,606
51,288
58%
56% h)
2,605,532
2,590,000
15,532
1,083,632
815,744
267,888
58%
44% i)
1,857,654
1,600,000
257,654
58
-
58
58%
0%
100
-
100
1,733,613
1,603,118
130,495
58%
54% h)
2,971,908
2,740,000
231,908
137,992
110,098
27,894
58%
47%
236,557
185,000
51,557
58
-
58
58%
0%
100
-
100
394,127
-
394,127
58%
n/a
675,647
-
675,647
TOTAL REQUIREMENTS 4,869,374 3,997,566 871,808 58% 48% 8,347,498 7,115,000 1,232,498
NET (Resources - Requirements) 375,001 1,122,400 747,399 - 1,090,034 1,090,034
a) Reimbursements requested quarterly. Federal grants are expected to be fully realized by fiscal year end. Juvenile Crime
Prevention and Level 7 projections adjusted for funding changes by the State finalized in August.
b) Amount budgeted received in FY 2007.
c) Requests for discovery documents are higher than anticipated.
d) Reimbursement requested one month in arrears. Anticipate total budgeted amount to be received by year end.
e) Due to increased population of in-county youth (WeIlSpring Program), housing available for out-of-county youth decreased
resulting in a decline in revenues from this source. Since the discontinuance of the WeIlSpring Program (August 31st),
out-of-county youth population and associated revenues are increasing and should meet the new projection figure.
f) Billing to DHS is generated in succeeding month with payments being received 8-10 weeks after billing. Projection adjusted
for elimination of WeIlSpring Program.
g) Lessee (Trillium) moved out early in the fiscal year. Revenue projection decreased to reflect termination of lease.
h) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel.
i) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WeIlSpring Program.
SHERIFF - Revenue Detail
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
I Year to Date Revised Year End
Budget Actual Variance FY % coil. % Bud et Projection Variance
$ 2,562,148 $ 2,648,830 $ 86,682 100% 103% $ 2,562,148 $ 2,648,830 $ 86,682
10,755,939
9,190,024
(1,565,915)
58%
50% a)
18,438,752
16,457,050
(1,981,702)
7,062,018
6,468,788
(593,230)
58%
53% a)
12,106,316
11,059,849
(1,046,467)
-
54,056
54,056
58%
n/a
-
54,056
54,056
17,817,957
15,712,868
(2,105,089)
58%
51%
30,545,068
27,570,955
(2,974,113)
20,380,105
18,361,698
(2,018,407)
58%
55%
33,107,216
30,219,785
(2,887,431)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
1,278,408
Civil
386,942
Automotive/Communications
746,553
Investigations/Evidence
1,210,581
Patrol/Civil/Comm Supp
4,308,842
Records
339,036
Adult Jail
5,091,190
Court Security
141,377
Emergency Services
79,459
Special Services Division
438,491
Regional Work Center
2,119,816
Training Division
114,502
Non-Departmental
1,625,683
Contingency
1,402,500
Exp.
1,001,760
276,648
58%
46%
b)
2,191,557
1,958,093
233,464
386,772
170
58%
58%
663,327
663,327
-
745,239
1,314
58%
58%
c)
1,279,803
1,251,140
28,663
1,220,232
(9,651)
58%
59%
2,075,281
2,075,281
-
4,146,860
161,982
58%
56%
d)
7,386,586
7,149,519
237,067
339,880
(844)
58%
58%
581,205
573,977
7,228
4,461,544
629,646
58%
51%
e)
8,727,754
8,135,454
592,300
111,991
29,386
58%
46%
242,360
229,959
12,401
79,069
390
58%
58%
136,215
136,115
100
437,738
753
58%
58%
g)
751,698
1,526,167
(774,469)
2,296,657
(176,841)
58%
63%
f)
3,633,970
3,396,938
237,032
104,874
9,628
58%
53%
196,289
200,248
(3,959)
2,600,557
(974,874)
58%
93%
h)
2,786,885
2,873,567
(86,682)
-
1,402,500
58%
n/a
g)
2,404,286
-
2,404,286
Transfers Out 29,167 25,000 4,167 58%
TOTAL REQUIREMENTS
19,312,547
17,958,173
1,354,374 58%
NET (Resources - Requirements)
1,067,558
403,525
(664,033)
50% 50,000 50,000 -
54% 33,107,216 30,219,785 2,887,431
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,562,148
$ 2,648,830 $
86,682
100%
103%
$ 2,562,148
$ 2,648,830
$ 86,682
Total Revenues
17,817,957
15,712,868
(2,105,089)
58%
51%
30,545,068
27,570,955
(2,974113)
TOTAL RESOURCES
20,380,105
18,361,698
(2,018,407)
58%
55%
33,107,216
30,219,785
(2,887,431)
REQUIREMENTS:
Exp.
Sheriffs Services
Personnel
733,648
601,840
131,808
58%
48%
1,257,683
1,063,251
194,432
Materials & Services
433,927
399,920
34,007
58%
54%
743,874
704,842
39,032
Capital Outlay
110,833
-
110,833
58%
0%
190,000
190,000
-
Total Sheriffs Services
1,278,408
1,001,760
276,648
2,191,557
1,958,093
233,464
Civil
Personnel
331,020
331,731
(711)
58%
58%
567,462
567,462
-
Materials & Services
33,171
23,851
9,320
58%
42%
56,865
56,865
-
Capital Outlay
22,750
31,190
(8,440)
58%
80%
39,000
39,000
-
Total Civil
386,941
386,772
169
663,327
663,327
-
Automotive/Communications
Personnel
193,107
168,287
24,820
58%
51%
331,041
302,378
28,663
Materials & Services
542,653
568,452
(25,799)
58%
61%
930,262
930,262
-
Capital Outlay
10,792
8,500
2,292
58%
46%
18,500
18,500
-
Total Automotive/Communications
746,552
745,239
1,313
1,279,803
1,251,140
28,663
Investigations/Evidence
Personnel
1,042,881
1,053,683
(10,802)
58%
59%
1,787,796
1,787,796
-
Materials & Services
153,116
141,556
11,560
58%
54%
262,485
262,485
Capital Outlay
14,583
24,993
(10,410)
58%
100%
25,000
25,000
Total Investigations/Evidence
1,210,580
1,220,232
(9,652)
2,075,281
2,075,281
-
Patrol/Civil/Comm Support
Personnel
3,844,299
3,619,699
224,600
58%
55%
6,590,227
6,353,160
237,067
Materials & Services
298,293
304,917
(6,624)
58%
60%
511,359
511,359
-
Capital Outlay
166,250
222,244
(55,994)
58%
78%
285,000
285,000
-
Total Patrol/Civil/Comm Supp
4,308,842
4,146,860
161,982
7,386,586
7,149,519
237,067
Records
Personnel
301,803
289,374
12,429
58%
56%
517,377
504,320
13,057
Materials & Services
37,175
50,506
(13,331)
58%
79%
63,728
69,657
(5,929)
Capital Outlay
58
-
58
58%
0%
100
-
100
Total Records
339,036
339,880
(844)
581,205
573,977
7,228
Adult Jail
Personnel
4,094,814
3,709,249
385,565
58%
53%
7,019,681
6,668,868
350,813
Materials & Services
808,122
705,061
103,061
58%
51%
1,385,352
1,385,352
-
Capital Outlay
188,254
47,234
141,020
58%
15%
322,721
81,234
241,487
Total Adult Jail
5,091,190
4,461,544
629,646
8,727,754
8,135,454
592,300
Court Security
Personnel
115,927
107,908
8,019
58%
54%
198,732
189,830
8,902
Materials & Services
7,950
4,083
3,867
58%
30%
13,628
13,628
-
Capital Outlay
17,500
-
17,500
58%
0%
30,000
26,501
3,499
Total Transport/Court Security
141,377
111,991
29,386
242,360
229,959
12,401
Emergency Services
Personnel
67,770
66,351
1,419
58%
57%
116,177
116,177
-
Materials & Services
11,631
12,718
(1,087)
58%
64%
19,938
19,938
-
Capital Outlay
58
-
58
58%
0%
100
-
100
Total Emergency Services
79,459
79,069
390
136,215
136,115
100
Special Services
Personnel
367,562
361,604
5,958
58%
57%
630,106
630,106
-
Materials & Services
53,429
51,426
2,003
58%
56%
91,592
91,592
-
Capital Outlay
17,500
24,708
(7,208)
58%
82%
30,000
804,469
(774,469)
Total Special Services
438,491
437,738
753
751,698
1,526,167
(774,469)
Regional Work Center
Personnel
1,100,818
808,316
292,502
58%
43%
1,887,117
1,552,190
334,927
Materials & Services
219,014
78,582
140,432
58%
21%
375,453
335,636
39,817
Capital Outlay
799,983
1,409,759
(609,776)
58%
103%
1,371,400
19509,112
(137,712)
Total Regional Work Center
2,119,815
2,296,657
(176,842)
3,633,970
3,396,938
237,032
Training
Personnel
82,896
91,241
(8,345)
58%
64%
142,108
160,407
(18,299)
Materials & Services
31,547
13,633
17,914
58%
25%
54,081
39,741
14,340
Capital Outlay
58
-
58
58%
0%
100
100
-
Total Training
114,501
104,874
9,627
196,289
200,248
(3,959)
Non-Departmental
Materials & Services
1,625,683
2,600,557
(974,874)
58%
93%
2,786,885
2,873,567
(86,682)
Transfers Out
29,167
25,000
4,167
58%
50%
50,000
50,000
-
Contingency
1,402,500
-
1,402,500
58%
n/a
2,404,286
-
2,404,286
Total Non-Departmental
3,057,350
2,625,557
431,793
5,241,171
2,9239567
29317,604
Total Requirements
19,312,542
17,958,173
1,354,369
58%
54%
33,107,216
30,219,785
2,887,431
NET (Resources - Requirements)
1,067,563
403,525
(664,038)
-
-
-
Sheriff Notes
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
a) Projection reflects adjustment for actual expenditures reimbursed.
b) Labor expenses will be less than appropriated due to not filling the open Undersheriff position and
and hiring delays in other open positions. Professional services will be less than appropriated
for the year.
c) Personnel expenditures will be less than appropriated for the year due delay in hiring the new
auto mechanic.
d) One open patrol deputy position projected to be filled in February. Personnel expenditures for the
year will be less than appropriated due to delays in filling open position during the year.
e) Year to Date variance due to unfilled Corrections deputy positions. Expect all open positions to be
filled by March. Personnel expenditures projected to be less than appropriated. Capital Outlay
expenditures will be less than appropriated due to timing; expenditures for the jail control system
equipment replacement will not occur until next fiscal year.
f) Year to Date variance due to delay of filling open positions at the Work Center. Personnel
and Materials & Services expenditures will be below budget for the year but will be partially offset
by higher than planned Capital Outlay for the approved change orders on the building renovation.
g) Year End Projection includes $779,000 for equipment at the Mt. Bachelor radio site for Search &
Rescue. Appropriation will be transferred from Contingency.
h) Transfer of June 30, 2007 balance to County wide and Rural Law Enforcement Districts included
on this line. Year End Projection revised for fiscal year 2006-07 year end adjustments.
Sheriff 701
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
58%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
8,132,451
12,347,158
4,214,707
58%
89%
13,941,344
13,941,344
-
Tax Revenues - Prior
148,423
126,966
(21,457)
58%
50%
254,440
254,440
-
Federal Grants
-
26,055
26,055
58% n/a a)
-
26,055
26,055
State Grant
26,341
24,763
(1,578)
58%
55%
45,156
45,156
-
Transp. of State Wards
2,917
5,406
2,489
58%
108%
5,000
8,000
3,000
SB 1145
1,168,769
1,633,348
464,579
58%
82% b)
2,003,604
2,177,796
174,192
Des. Cty Video Lottery Grant
204,167
-
(204,167)
58%
0% c)
350,000
350,000
-
Des Cty Sheriffs Office
751,121
1,295,648
544,527
58%
101% d)
1,287,636
1,327,064
39,428
Des Cty Court Security
58,337
58,337
-
58%
58%
100,006
100,006
-
Des Cty Juvenile Contract
5,600
8,626
3,026
58%
90%
9,600
9,600
-
Des Cty Parole & Prb Cnt
467
-
(467)
58%
0%
800
800
-
Transport
-
1,009
1,009
58%
n/a
-
1,009
1,009
Title III Reimbursement
-
-
-
58%
n/a e)
-
75,000
75,000
Inmate Commissary Fees
46,667
24,156
(22,511)
58%
30% f)
80,000
80,000
-
Work Center Work Crews
43,750
-
(43,750)
58%
0% g)
75,000
38,400
(36,600)
Concealed Handgun Classes
-
1,600
1,600
58%
n/a
-
1,600
1,600
Soc Sec Incentive-Fed
2,333
3,600
1,267
58%
90%
4,000
4,000
-
Miscellaneous
7,875
1,597
(6,278)
58%
12%
13,500
13,500
-
Medical Services Reimb
9,800
4,984
(4,816)
58%
30%
16,800
16,800
-
Restitution
613
211
(402)
58%
20%
1,050
1,050
-
Sheriff Fees
89,609
95,407
5,798
58%
62%
153,615
153,615
-
Interest
52,500
42,169
(10,331)
58%
47% h)
90,000
90,000
-
Interest on Unsegregated
4,200
7,002
2,802
58%
97%
7,200
7,200
-
Rentals
-
25,530
25,530
58%
2553000% i)
1
43,766
43,765
Donations
-
9,395
9,395
58% n/a j)
-
9,395
9,395
Total Revenues
10,755,940
15,742,967
4,977,632
58%
85%
18,438,752
18,775,596
336,844
TOTAL RESOURCES 10,755,940 15,742,967 4,977,632 58%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 10,755,940 9,190,024 1,565,916 58%
TOTAL REQUIREMENTS 10,755,940 9,190,024 1,565,916 58%
NET (Resources - Requirements) - 6,552,943 6,543,548
85% 18,438,752 18,775,596 336,844
Exp. 9/61
50% k) 18,438,752 16,457,050 1,981,702
50% 18,438,752 16,457,050 1,981,702
2,318,546 2,318,546
a) Department of Justice payment for inmate services.
b) Projection adjusted for increase in 2007-09 State Budget Grant Allocation. Actual amount includes three quarterly payments.
c) Contribution toward Work Center remodel.
d) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
e) Title III approved allocation to Sheriffs Office.
f) Year to date variance due to timing of revenue from inmate phone service provider (GTI) and commissary purchases.
g) Revenue from work crews is planned in the fourth quarter after the work center reopens in March 2008.
h) Interest variance reflects timing of property tax revenue. Anticipate interest revenue to equal budget by fiscal year end.
Sheriff 702
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Narcotic Task Force
Des Cty General Fund Grnt
Des Cty Transient Room Tax
Des Cty Other Grant
Des Cty Sheriffs Office
City of Sisters
Des Cty Tax/Fin Contract
Des Cty CDD Contract
Des Cty Solid Waste Cntrt
Des Cty Clerk/Election
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Bud et Projection Variance
$ -
$ -
$ -
58%
n/a
$ -
$ -
$ -
3,931,666
6,035,954
2,104,288
58%
90%
6,740,000
6,740,000
-
70,939
124,886
53,947
58%
103%
121,610
154,886
33,276
10,792
10,455
(337)
58%
57%
a)
18,500
18,500
-
42,000
30,000
(12,000)
58%
42%
72,000
72,000
-
46,312
35,003
(11,309)
58%
44%
79,392
79,392
-
24,792
35,797
11,005
58%
84%
b)
42,500
67,000
24,500
57,717
-
(57,717)
58%
0%
c)
98,944
98,944
-
64,167
55,000
(9,167)
58%
50%
d)
110,000
110,000
-
213,061
-
(213,061)
58%
0%
e)
365,247
365,247
-
1,332,773
1,332,773
-
58%
58%
2,284,753
2,284,753
-
35,282
-
(35,282)
58%
0%
f)
60,483
156,000
95,517
743,465
1,290,475
547,010
58%
101%
g)
1,274,512
1,321,766
47,254
229,399
229,399
-
58%
58%
393,255
393,255
-
1,604
2,140
536
58%
78%
h)
2,750
2,750
-
30,062
-
(30,062)
58%
0%
h)
51,535
51,535
-
30,062
-
(30,062)
58%
0%
1)
51,535
51,535
-
1,750
755
(995)
58%
25%
1)
3,000
3,000
-
37,625
25,752
(11,873)
58%
40%
i)
64,500
64,500
-
3,500
3,900
400
58%
65%
6,000
6,000
-
-
1,605
1,605
58%
n/a
-
2,500
2,500
-
4,467
4,467
58%
n/a
-
5,000
5,000
72,917
56,518
(16,399)
58%
45%
j)
125,000
85,000
(40,000)
43,750
48,700
4,950
58%
65%
75,000
75,000
-
-
74
74
58%
n/a
-
500
500
35,000
21,467
(13,533)
58%
36%
k)
60,000
60,000
-
2,800
3,506
706
58%
73%
4,800
4,800
-
583
1,275
692
58%
128%
1,000
1,275
275
7,062,018
9,349,901
2,287,883
58%
77%
12,106,316
12,275,138
168,822
7,062,018
9,349,901
2,287,883
58%
77%
12,106,316
12,275,138
168,822
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services
TOTAL REQUIREMENTS
NET (Resources - Requirements)
7,062,018 6,468,788
7,062,018 6,468,788
Exp. 0/61
593,230 58% 53% 1) 12,106,316 11,059,849 1,046,467
593,230 58% 53% 12,106,316 11,059,849 1,046,467
- 2,881,113 2,881,113
1,215,289 1,215,289
a) HIDTA reimbursements received as billed. Justice Assistance Grant (JAG) to be received in third quarter (January-March 2008).
b) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections.
c) Marine board license fees are received in February and June.
d) Payments are received after the quarterly progress report is submitted and approved.
e) Payment from General Fund occurs in June.
f) Portion of court fines and fees collected by Justice Court to be paid in June. Forecast based on FY2007 actual.
g) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
h) Departments are billed when services are utilized.
i) Organizations and groups are billed when services are utilized.
j) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend.
HEALTH
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 600,000
$ 804,209
$ 204,209
100%
134%
$ 600,000
$ 804,209
$ 204,209
Revenues
Medicare Reimbursement
2,917
1,463
(1,454)
58%
29%
a)
5,000
5,000
-
State Grant
960,444
877,636
(82,808)
58%
53%
b)
1,646,476
1,592,314
(54,162)
Child Dev & Rehab Center
19,484
8,350
(11,134)
58%
25%
c)
33,401
33,401
-
State Miscellaneous
102,391
75,229
(27,162)
58%
43%
d)
175,528
175,528
-
OMAP
152,775
150,224
(2,551)
58%
57%
261,900
261,900
-
Family Planning Exp Proj
320,833
224,163
(96,670)
58%
41%
e)
550,000
457,000
(93,000)
Grants
12,788
-
(12,788)
58%
0%
f)
21,922
21,922
-
School Districts
8,822
5,943
(2,879)
58%
39%
c)
15,123
15,123
-
Contract Payments/ESD
6,417
-
(6,417)
58%
0%
c)
11,000
11,000
-
Miscellaneous
-
210
210
58%
n/a
-
210
210
Patient Insurance Fees
33,717
52,357
18,640
58%
91%
57,800
86,750
28,950
Health Dept/Patient Fees
112,904
154,219
41,315
58%
80%
193,550
244,375
50,825
Vital Records-Birth
23,333
20,904
(2,429)
58%
52%
40,000
40,000
-
Vital Records-Death
53,667
54,260
593
58%
59%
92,000
92,000
-
Interest on Investments
17,500
23,966
6,466
58%
80%
30,000
40,000
10,000
Donations
6,913
7,073
160
58%
60%
11,850
11,850
-
Interfund Contract
47,980
35,690
(12,290)
58%
43%
g)
82,252
80,795
(1,457)
Administrative Fee
7,000
7,000
-
58%
58%
12,000
12,000
-
Interfund Grant
20,435
20,206
(229)
58%
n/a
35,031
35,031
-
Total Revenues
1,910,320
1,718,893
(191,427)
58%
52%
3,274,833
3,216,199
(58,634)
Transfers In-Reserve Fund
58
-
(58)
58%
0%
100
-
(100)
Transfers In-General Fund
1,489,533
1,489,033
(500)
58%
58%
2,553,485
2,553,485
-
TOTAL RESOURCES
3,999,911
4,012,135
12,282
58%
62%
6,428,418
6,573,893
145,475
REQUIREMENTS: Exp.
Expenditures
Personal Services
2,491,330
2,320,942
170,388
58%
54% h)
4,270,852
4,121,908
300,000
Materials and Services
892,778
720,295
172,483
58%
47%
1,530,477
1,530,477
-
Capital Outlay
32,083
-
32,083
58%
0%
55,000
-
55,000
Transfers Out
87,500
75,000
12,500
58%
50%
150,000
150,000
-
Contingency
246,219
-
246,219
58%
n/a
422,089
-
422,089
TOTAL REQUIREMENTS
3,749,910
3,116,237
633,673
58%
48%
6,428,418
5,802,385
777,089
NET (Resources - Requirements)
250,001
895,898
645,955
-
771,508
922,564
a) Medicare payments delayed due to problems with its electronic processing.
b) Year End Projection includes amendments 1 through 5.
c) Payments received quarterly 30 days after end of quarter.
d) YTD Actual includes monthly payments for the Family Planning program staff (L Thistle/K Fost), and a quarterly payment for the
Maternal Child Health (MAC match funds). Payments lag a month behind billing period.
e) Cash basis - includes July through December.
f) Grant to be received before June 30 for Central Oregon Community Investment Board program.
g) Service contract with Juvenile Department,$80,795, received quarterly.
h) Year End Projection based on prior and projected unfilled positions.
MENTAL HEALTH
Statement of Financial Operating
Data
Seven Months Ended Janua
ry 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,900,000
$ 2,876,903
$ (23,097)
100%
99%
$ 2,900,000
$ 2,876,903
$ (23,097)
Revenues
Marriage Licenses
3,208
3,365
157
58%
61%
5,500
5,500
-
Divorce Filing Fees
93,333
96,151
2,818
58%
60%
160,000
160,000
-
Federal Grants
84,944
27,890
(57,054)
58%
19% a) b)
145,618
137,582
(8,036)
State Grants
2,481,689
2,342,424
(139,265)
58%
55%
c)
4,254,324
4,565,177
310,853
State Miscellaneous
218,245
92,298
(125,947)
58%
25%d) e)
374,134
351,175
(22,959)
Title 19
88,900
200,081
111,181
58%
131%
152,400
225,000
72,600
Liquor Revenue
61,833
57,636
(4,197)
58%
54%
106,000
106,000
-
Local Grants
23,333
(5,545)
(28,878)
58%
-14%
a)
40,000
25,965
(14,035)
School Districts
58,333
20,700
(37,633)
58%
21%
0
100,000
100,000
-
Mental Health Jail Comp
4,200
600
(3,600)
58%
8%
g)
7,200
600
(6,600)
Contract Payments
13,459
4,769
(8,690)
58%
21%
h)
23,072
4,800
(18,272)
Miscellaneous
49,650
71,456
21,806
58%
84%
85,114
85,114
-
Patient Insurance Fees
126,875
128,140
1,265
58%
59%
217,500
217,500
-
Patient Fees
13,883
7,277
(6,606)
58%
31%
23,800
23,800
-
Seizure/Forfeiture
-
20,215
20,215
58%
n/a
i)
-
20,215
20,215
Interest on Investments
84,140
84,838
698
58%
59%
144,240
144,240
-
Rentals
9,625
6,550
(3,075)
58%
40%
16,500
16,500
-
Donation
1,167
7,600
6,433
58%
380%
2,000
7,600
5,600
Interfund Contract
2,333
1,820
(513)
58%
46%
4,000
3,120
(880)
Administrative Fee
1,430,298
1,430,303
5
58%
58%
2,451,940
2,451,940
-
Total Revenues
4,849,448
4,598,568
(250,880) 58%
Transfers In-General Fund
853,134
853,134
- 58%
Transfers In-Other
249,779
248,946
(833) 58%
TOTAL RESOURCES
8,852,361
8,577,551
(274,810) 58%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
55% 8,313,342 8,651,828 338,486
58% 1,462,516 1,462,516 -
58% 428,193 428,193 -
65% 13,104,051 13,419,440 315,389
Exp.
4,368,249
4,090,730
277,519
58%
55% j)
7,488,426
7,013,426
475,000
2,315,001
1,851,279
463,722
58%
47%
3,968,573
3,810,704
157,869
58
-
58
58%
0%
100
-
100
87,500
75,000
12,500
58%
50%
150,000
150,000
-
873,222
-
873,222
58%
n/a
1,496,952
-
1,496,952
7,644,030
6,017,009
1,627,021
58%
46%
13,104,051
10,974,130
2,129,921
1,208,331
2,560,542
1,352,211
-
2,445,310
2,445,310
a) Negative variance due to an adjustment for revenue accrued June 30, 2007.
b) Grant billing paid quarterly, in arrears. Anticipate receipt of $32,220 in February.
c) Projection increased to reflect additional DHS State Grant funding for FY 07/08. Appropriation requests submitted
as confirmations are received from the State.
d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
e) Projected negative variance due to $22,959 reduction in IFS/FSAT grant.
f) Services to school districts commence at start of school year and are billed monthly in arrears.
g) Estimated budgeted revenue will not be received; services provided to the Jail do not generated additional revenue
h) Support service no longer provided to ABHA.
i) Revenues are unpredictable and are not included in budget.
j) Projection adjusted for unfilled positions.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
EPA Grant
Planning-Current
Planning-Long Range
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 489,444
$ 211,661
$ (277,783)
100%
43%
$ 489,444
$ 211,661
(277,783)
45,602
20,459
(25,143)
58%
26%
a)
78,175
40,000
(38,175)
4,667
1,534
(3,133)
58%
19%
b)
8,000
2,800
(5,200)
248,763
162,457
(86,306)
58%
38%
c)
426,450
310,000
(116,450)
1,439,638
899,546
(540,092)
58%
36%
c)
2,467,950
1,700,000
(767,950)
352,275
241,068
(111,207)
58%
40%
c)
603,900
450,000
(153,900)
456,458
357,836
(98,622)
58%
46%
782,500
640,000
(142,500)
558,513
268,438
(290,075)
58%
28%
c)
957,450
600,000
(357,450)
318,763
490,531
171,768
58%
90%
d)
546,450
546,450
-
30,333
24,182
(6,151)
58%
47%
e)
52,000
52,000
-
90,810
78,207
(12,603)
58%
50%
e)
155,675
155,675
-
905,013
710,834
(194,179)
58%
46%
c)
1,551,450
1,300,000
(251,450)
416,704
224,598
(192,106)
58%
31%
c)
714,350
600,000
(114,350)
4,867,539
3,479,690
(1,387,849)
58%
42%
8,344,350
6,396,925
(1,947,425)
Trans In-CDD Reserve
116,667
-
(116,667)
58%
0%
200,000
200,000
-
Trans In-CDD Bldg/Elec
46,164
-
(46,164)
58%
0%
79,139
79,139
-
Trans In-General Fund
43,750
37,500
(6,250)
58%
50%
75,000
75,000
-
Trans In-Other
58
-
(58)
0%
0%
100
-
(100)
TOTAL RESOURCES
5,517,400
3,728,851
(1,788,549)
58%
41%
9,188,033
6,883,586
(2,225,208)
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Admin-Operations Division
1,525,512
1,557,857
(32,345)
58%
60%
f)
2,615,163
2,530,000
85,163
Admin-GIS Division
177,318
166,127
11,191
58%
55%
303,974
300,000
3,974
Admin-Code Enforcement
134,033
101,126
32,907
58%
44%
229,770
229,770
-
Building Safety Division
764,663
732,490
32,173
58%
56%
f)
1,310,851
1,125,000
185,851
Electrical Division
252,008
237,198
14,810
58%
55%
432,013
422,000
10,013
Contract Services
371,736
340,424
31,312
58%
53%
f)
637,262
545,000
92,262
Env Health-On Site Pgm
345,442
299,244
46,198
58%
51%
f)
592,186
500,000
92,186
Env Health-Lic Facilities
291,167
267,708
23,459
58%
54%
499,143
499,143
-
Env Health - Drinking H2O
40,492
39,511
981
58%
57%
69,415
69,415
-
EPA Grant
72,130
87,578
(15,448)
58%
71%
9)
123,651
120,000
3,651
Planning-Current Division
783,576
747,723
35,853
58%
56%
f)
1,343,273
1,250,000
93,273
Planning-Long Range Div
320,840
263,796
57,044
58%
48%
550,011
530,000
20,011
Contingency
280,771
-
280,771
58%
n/a
481,321
-
481,321
TOTAL REQUIREMENTS
5,359,688
4,840,782
518,906
58%
53%
9,188,033
8,120,328
1,067,705
NET (Resources - Requirements) 157,712 (1,111,931) (1,269,643)
h) - (1,236,742) (1,157,503)
a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and earned interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received primarily in January and February after license renewal statements are mailed out.
e) Payments are received in installments or as billed.
f) Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume.
ROAD
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital
Revenues
System Development Ch
Mineral Lease Royalties
Forest Receipts
State Grant
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Inter-fund: Forester
Car Washes
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In-Solid Waste
Trans In-Road Imp Res
Revised Year End
Budget Projection Variance
$ 5,302,706 $
5,605,930
$ 303,224
100%
106%
$ 5,302,706
$ 5,605,930
$ 303,224
39,083
7,161
(31,922)
58%
11%
67,000
12,300
(54,700)
-
25,478
25,478
58%
n/a
-
25,478
25,478
1,789,667
3,063,038
1,273,371
58%
100%
a)
3,068,000
3,063,038
(4,962)
217,260
372,446
155,186
58%
100%
372,445
372,446
1
4,900,000
4,763,105
(136,895)
58%
57%
8,400,000
8,400,000
-
102,083
220,437
118,354
58%
126%
b)
175,000
250,000
75,000
247,917
310,308
62,391
58%
73%
b)
425,000
425,000
-
8,750
43,160
34,410
58%
288%
b)
15,000
43,160
28,160
29,167
31,285
2,118
58%
63%
50,000
50,000
-
583
1,000
417
58%
100%
1,000
1,000
-
87,500
159,995
72,495
58%
107%
150,000
260,000
110,000
1,400
2,440
1,040
58%
102%
2,400
2,440
40
526,342
-
(526,342)
58%
0%
c)
902,300
902,300
-
147,175
194,607
47,432
58%
77%
d)
252,300
252,300
-
58,333
-
(58,333)
58%
0%
e)
100,000
100,000
-
87,500
-
(87,500)
58%
0%
f)
150,000
150,000
-
53,550
-
(53,550)
58%
0%
g)
91,800
91,800
-
12,250
-
(12,250)
58%
0%
g)
21,000
21,000
-
-
1,653
1,653
58%
n/a
d)
-
1,653
1,653
350,000
445,443
95,443
58%
74%
600,000
600,000
-
292
132
(160)
58%
26%
500
132
(368)
8,658,852
9,641,688
982,836
58%
65%
14,843,745
15,024,047
180,302
540,750
231,750
- (309,000)
58%
25%
h)
927,000
695,250
(231,750)
9,135
-
(9,135)
58%
0%
i)
15,660
15,660
-
TOTAL RESOURCES
14,511,443
15,479,368
967,925
58%
69%
21,089,111
21,340,887
251,776
REQUIREMENTS:
Exp.
Expenditures
Personal Services
3,296,691
3,180,730
115,961
58%
56%
5,651,471
5,531,813
119,658
Materials and Services
5,033,559
3,941,647
1,091,912
58%
46% j)
8,628,958
7,742,761
886,197
Capital Outlay
2,417,917
17,083
2,400,834
58%
0% k)
4,145,000
1,281,000
2,864,000
Transfers Out
525,000
-
525,000
58%
0%
900,000
900,000
-
Contingency
1,028,815
-
1,028,815
58%
n/a
1,763,682
-
1,763,682
TOTAL REQUIREMENTS
12,301,982
7,139,460
5,162,522
58%
34%
21,089,111
15,455,574
5,633,537
NET (Resources - Requirements) 2,209,461 8,339,908 6,130,447
a) Annual payment anticipated to be received in December.
b) Billed upon completion of work.
c) Payment to be received in June 2007 from Funds 328 & 329.
d) Billed to County departments monthly in arrears.
e) Payment to be received in June 2007 from Fund 340.
f) Payment to be received in June 2007 from Fund 430.
- 5,885,313 5,885,313
g) Payment to be received in June 2007 from Fund 326.
h) Payment to be received quarterly from Solid Waste. Rate
increase for transfer postponed until October 1 st.
i) Payment to be received in June 2007 from Fund 335.
j) Seasonal expense includes overlays to occur spring 2008.
k) Projection variance reflects funding reserved for Deschutes
Junction project.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 200,000
$ 311,856
$ 111,856
100%
156%
$ 200,000
$ 311,856
$ 111,856
Revenues
State Grant
1,552,689
1,996,344
443,655
58%
75%
2,661,752
2,661,752
-
State Miscellaneous
7,758
9,069
1,311
58%
68%
13,300
13,300
-
Probation Work Crew Fees
29,750
19,759
(9,991)
58%
39%
51,000
37,000
(14,000)
Alcohol and Drug Treatment
292
85
(207)
58%
17%
a)
500
200
(300)
Polygraph Testing
1,400
1,025
(375)
58%
43%
2,400
2,400
-
Miscellaneous
5,250
2,214
(3,036)
58%
25%
b)
9,000
3,000
(6,000)
Electronic Monitoring Fee
52,500
65,176
12,676
58%
72%
90,000
100,000
10,000
Probation Superv. Fees
119,583
146,395
26,812
58%
71%
205,000
249,000
44,000
Cognitive Program
2,508
25
(2,483)
58%
1%
c)
4,300
500
(3,800)
Day Reporting Fee
-
10
10
58%
n/a
-
10
10
Interest on Investments
16,625
16,108
(517)
58%
57%
28,500
26,000
(2,500)
Leases
-
3,000
3,000
58%
n/a
d)
-
3,000
3,000
Rentals
1,750
150
(1,600)
58%
5%
e)
3,000
2,000
(1,000)
Drug Court - Byrne
5,833
11,441
5,608
58%
114%
10,000
21,000
11,000
Total Revenues
1,795,938
2,270,801
474,863
58%
74%
3,078,752
3,119,162
40,410
Transfers In-General Fund
198,333
198,333
-
58%
58%
340,000
340,000
-
Transfers In-Video Lottery
61,833
61,833
-
58%
58%
106,000
106,000
-
Transfers In-Sheriff
29,167
25,000
(4,167)
58%
50%
50,000
50,000
-
Transfers In-Other (GF)
1,750
1,500
(250)
58%
50%
3,000
3,000
-
TOTAL RESOURCES
2,287,021
2,869,323
582,302
58%
76%
3,777,752
3,930,018
152,266
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
1,683,249
1,483,933
199,316
58%
51% f)
2,885,570
2,750,570
135,000
365,903
384,107
(18,204)
58%
61%
627,262
627,262
-
58
-
58
58%
0%
100
-
100
154,478
-
154,478
58%
n/a
264,820
-
264,820
2,203,688
1,868,040
335,648
58%
49%
3,777,752
3,377,832
399,920
83,333
1,001,283
917,950
-
552,186
552,186
a) Due to procedural changes fees are no longer imposed for positive urinalysis tests
b) The department is no longer purchasing and billing the Bethlehem Inn for urinalysis test kits and depositing the revenue
in this fund.
c) The cognitive program has changed from a voluntary to a mandatory program making it more difficult to charge and collect fees.
d) The Bethlehem Inn occupancy continued into new fiscal year resulting in unexpected revenue.
e) Rent not collected due to closure of transitional house for two months.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 542,211
$ 613,800
$ 71,589
100%
113%
$ 542,211
$ 613,800
$ 71,589
Revenues
Federal Grants
160,381
68,097
(92,284)
58%
25%
a)
274,939
274,939
-
Title IV - Family Sup/Pres
24,267
27,489
3,222
58%
66%
b)
41,601
37,650
(3,951)
HealthyStart Medicaid
81,667
57,086
(24,581)
58%
41%
c)
140,000
130,000
(10,000)
Child Care Block Grant
33,074
10,000
(23,074)
58%
18%
b)d)
56,698
58,668
1,970
Level 7 Services
120,149
108,889
(11,260)
58%
53%
b)
205,969
175,191
(30,778)
Juvenile Crime Prevention
227,446
230,432
2,986
58%
59%
e)
389,908
452,792
62,884
State Prevention Funds
80,208
93,750
13,542
58%
68%
f)
137,500
210,945
73,445
HealthyStart /R-S-G
192,905
292,466
99,561
58%
88%
b)
330,694
374,000
43,306
OCCF Grant
219,102
452,350
233,248
58%
120%
b)
375,603
472,124
96,521
Miscellaneous
2,042
5,449
3,407
58%
156%
g)
3,500
7,000
3,500
Court Fines & Fees
14,000
14,792
792
58%
62%
24,000
24,000
-
Interest on Investments
14,583
24,888
10,305
58%
100%
h)
25,000
45,000
20,000
Grants-Private
7,000
700
(6,300)
58%
6%
i)
12,000
11,000
(1,000)
Total Revenues
1,176,824
1,386,388
209,564
58%
69%
2,017,412
2,273,309
255,897
Trans from General Fund
203,700
203,700
-
58%
58%
349,200
349,200
-
Trans from Other
99,923
85,649
(14,274)
58%
50%
171,297
171,297
-
Total Transfers In
303,623
289,349
(14,274)
58%
56%
520,497
520,497
-
TOTAL RESOURCES
2,022,658
2,289,537
266,879
58%
74%
3,080,120
3,407,606
327,486
REQUIREMENTS:
Exp.
Expenditures
Personal Services
318,921
290,892
28,029
58%
53%
j)
546,721
513,808
32,913
Materials and Services
1,254,234
1,108,835
145,399
58%
52%
k)
2,150,116
2,310,539
(160,423)
Capital Outlay
58
-
58
58%
0%
100
-
100
Contingency
223,523
-
223,523
58%
n/a
383,183
-
383,183
TOTAL REQUIREMENTS
1,796,736
1,399,727
397,009
58%
45%
3,080,120
2,824,347
255,773
NET (Resources - Requirements) 225,922 889,810 663,888
- 583,259 583,259
a) Safe Havens grant reimbursement requested quarterly and Drug Free Communities grant reimbursement requested monthly.
b) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas.
c) Local Medicaid reimbursements trending downward due to new guidelines.
d) Federal funds to be requested later in the fiscal year.
e) JCP funding allocations increased.
f) Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000 - additional grant of $23,445 expected.
g) Partner reimbursements for office expenses, and project contributions expected to increase.
h) Interest income projection increased due to higher cash balance and additional grant funding.
i) Youth conference donations decreased to match 06/07 actual amount. Payments anticipated to be received in full by year end.
j) Personnel costs projected lower due to employee's leave without pay and new employee less than budget.
k) Projection adjusted for increase in grant revenue that will be paid to service providers during the course of the fiscal year.
Temporary office help cost added to materials & services.
SOLID WASTE
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,356 $ 2,678,908 $ 398,552
-
88,693
88,693
58%
n/a
a)
-
88,693
88,693
20,417
16,388
(4,029)
58%
47%
35,000
35,000
-
93,333
88,731
(4,602)
58%
55%
b)
160,000
160,000
-
1,201,667
929,876
(271,791)
58%
45%
c)
2,060,000
2,004,000
(56,000)
1,207,500
878,159
(329,341)
58%
42%
c)
2,070,000
2,038,500
(31,500)
3,135,688
2,673,072
(462,616)
58%
50%
c)
5,375,465
5,231,215
(144,250)
33,046
45,831
12,785
58%
81%
d)
56,650
75,000
18,350
17,500
12,786
(4,714)
58%
43%
30,000
30,000
-
70,000
102,155
32,155
58%
85%
120,000
181,000
61,000
26,250
48,690
22,440
58%
108%
e)
45,000
65,000
20,000
5,805,401
4,884,381
(921,020)
58%
49%
9,952,115
9,908,408
(43,707)
Trans In-North Area Dev 1,195,833 - (1,195,833) 58% 0% f) 2,050,000 2,050,000 -
TOTAL RESOURCES 9,281,590 7,563,289 (1,718,301) 58% 53% 14,282,471 14,637,316 354,845
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp.
1,011,516
976,002
35,514
58%
56% g)
1,734,028
1,701,532 32,496
2,913,747
1,720,732
1,193,015
58%
34% h)
4,994,995
4,994,995 -
564,640
457,792
106,848
58%
47% i)
967,954
967,954 -
104,650
108,496
(3,846)
58%
60%
179,400
179,400 -
3,399,083
2,906,750
492,333
58%
50% j)
5,827,000
5,595,250 231,750
337,805
-
337,805
58%
n/a
579,094
- 579,094
TOTAL REQUIREMENTS 8,331,441 6,169,772 2,161,669 58% 43%
NET (Resources - Requirements) 950,149 1,393,517 443,368
14,282,471 13,439,131 843,340
- 1,198,185 1,198,185
a) Unanticipated EPA grants passed thru Solid Waste.
b) Franchise fees are due April 15th.
c) Rate increase was budgeted to occur July 1 st, but was delayed until October 1 st.
d) Seasonal material.
e) Recycling revenues higher than expected and seasonal.
f) Transfer will occur approximately June 2008 after project completion (June 2008) and accounting is finalized.
g) Projection reduced to reflect salary savings on unfilled positions.
h) Large dollar expenditures for items, projects, and events are scheduled throughout the year.
i) Debt service payments are recorded in November and May.
j) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year.
Remaining transfers are processed twice a year.
Risk Management
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Miscellaneous
Total General Liability
PROPERTY DAMAGE
Repair / Replacement
Insurance
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Total Property Damage
WORKERS' COMPENSATION
Settlement / Benefit
Defense
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Year to Date
LFRevised Year End
I Budget Actual Variance /o of % Coll. Budget_ Projection Variance
$2,000,000 $2,122,953 $122,953 100% 106% $2,000,000 $2,122,953 $122,953
244,378
244,412
34
58%
58%
173,559
173,565
6
58%
58%
104,324
104,335
11
58%
58%
512,224
551,964
39,740
58%
63%
91,103
92,477
1,374
58%
59%
29,167
2,496
(26,671)
58%
5%
8,750
23,124
14,374
58%
154%
-
245
245
58%
n/a
1,458
3,975
2,517
58%
159% a)
5,833
18,977
13,144
58%
190%
49,583
64,163
14,580
58%
75%
1,220,379
1,279,733
59,354
58%
61%
58
-
(58)
58%
0%
3,220,437
3,402,685
182,248
58%
83%
418,933
418,933
297,530
297,530
178,841
178,841
-
878,098
951,736
73,638
156,176
159,629
3,453
50,000
50,000
-
15,000
23,124
8,124
-
245
245
2,500
3,975
1,475
10,000
17,000
7,000
85,000
112,000
27,000
2,092,078
2,213,013
120,935
100
-
(100)
4,092,178 4,335,966 243,788
Ex .
39,634
1,626
4,578
153,568
381
769
25
758,333 200,580 758,333 58% 15%
19,712
148,554
195,417 168,266 195,417 58% 50%
285
9,455
659
12,497
93,333 22,896 93,333 58% 14%
1,300,000
500,000 800,000
335,000
335,000 -
160,000
75,000 85,000
302,444
209
66,272
4,848
22,009
2,190
417,083 397,972 417,083 58% 56% 715,000 715,000 -
37,917 51,549 (13,633) 58% 79% 65,000 60,000 5,000
1,502,083 841,263 1,450,534 58% 33% 2,575,000 1,685,000 890,000
Personal Services 212,967 204,771
8,197
58%
56% b)
365,087
325,087
40,000
Materials & Service 126,923 114,938
11,985
58%
53%
217,582
217,582
-
Capital Outlay 58 -
58
58%
0%
100
-
100
Total Insurance Administration 339,949 319,708
20,240
58%
55%
582,769
542,669
40,100
Contingency 545,072 -
545,072
58%
n/a
934,409
-
934,409
TOTAL APPROPRIATIONS/EXPENDITURES 2,387,104 1,160,971
2,015,846
58%
28%
4,092,178
2,227,669
1,864,509
NET $ 833,333 $2,241,714
$2,198,095
$ -
$2,108,297
$ 2,108,297
a) Reimbursement for cancellation of Workers Compensation bond.
b) Year to date includes payoff of leave balances and final pay ($37,000) in August for Loss Prevention Specialist. Projection based on
assumption that position will remain open during remainder of the fiscal
year.
Health Benefits Trust
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
55%
TOTAL RESOURCES 18,213,245 19,339,797 1,126,552 92% 82%
REQUIREMENTS Exp.
Expenditures:
Personal Services
63,459
60,374
3,085
58%
Materials & Services
Conferences and Seminars
1,750
245
1,505
58%
Claims Paid-Medical/Rx
5,738,909
4,918,395
820,513
58%
Claims Paid-DentalNision
758,723
751,033
7,690
58%
Refunds
-
(67,450)
67,450
58% n/a
Insurance Expense
246,838
195,785
51,053
58%
State Assessments
35,000
-
35,000
58%
Administration Fee
151,900
137,511
14,389
58%
PPO Fee
22,152
18,864
3,288
58%
Health Impact
23,333
26,839
(3,505)
58%
Printing
7,000
1,638
5,363
58%
Program Expense/Supplies
6,417
-
6,417
58%
Other
11,930
11,599
332
58%
Total Materials & Services
7,003,952
5,994,458
1,009,494
58%
Capital Outlay
-
-
-
58%
Contingency
6,770,776
-
6,770,776
58%
,
23,722,705 25,022,141 1,299,436
108,786 108,786 -
8%
3,000
3,000
-
50% a)
9,838,129
8,525,141
1,312,988
58% a)
1,300,669
1,301,791
(1,122)
-
(67,450)
67,450
46%
423,150
423,150
-
0%
60,000
60,000
-
53%
260,400
260,400
-
50%
37,975
37,975
-
67%
40,000
40,000
-
14%
12,000
12,000
-
0%
11,000
11,000
-
57%
20,452
20,452
-
50%
12,006,775
10,627,458
1,379,317
0%
100
-
100
0%
11,607,044
-
11,607,044
TOTAL REQUIREMENTS 13,838,186 6,054,831 7,783,355 58% 26%
NET (Resources - Requirements) 4,375,058 13,284,965 8,909,907
a) Based on annualizing 30 weeks of claims paid.
Year to Date Year End
Budget Actual Variance FY % Coll. % Budge t Projection Variance
$10,500,000 $10,760,885 $ 260,885 100% 102% $10,500,000 $10,760,885 $ 260,885
6,475,000
7,099,210
624,210
58%
64%
11,100,000
11,850,000
750,000
88,608
96,402
7,793
58%
63%
151,900
151,900
-
201,268
192,920
(8,348)
58%
56%
345,030
345,030
-
452,535
513,019
60,484
58%
66%
775,775
855,775
80,000
233,333
319,468
86,135
58%
80%
400,000
500,000
100,000
-
-
-
58%
n/a
-
-
-
-
28,550
28,550
58%
n/a
-
28,550
28,550
262,500
329,341
66,841
58%
73%
450,000
530,000
80,000
7,713,245
8,578,911
865,667
58%
65%
13,222,705
14,261,255
1,038,550
23,722,705 10,736,244 12,986,461
- 14,285,897 14,285,897
I
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,947,210
$ 347,210
Revenues
Property Taxes - Current
1,391,984
2,099,500
707,516
Property Taxes - Prior
32,083
67,390
35,307
State Reimbursement
12,833
8,277
(4,556)
Telephone User Tax
443,123
365,449
(77,674)
Data Network Reimb.
19,833
29,473
9,640
Jefferson County
9,333
21,985
12,652
User Fee
19,250
29,597
10,347
Contract Payments
40,833
21,455
(19,378)
Miscellaneous
4,667
3,865
(802)
Interest
26,250
81,675
55,425
Interest on Unsegregated Tax
747
1,245
498
Total Revenues
2,000,936
2,729,911
728,975
TOTAL RESOURCES 4,600,936 5,677,121 1,076,185
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
Year to Date Revised Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
100%
113%
$ 2,600,000
$ 2,947,210
$ 347,210
58%
88%
2,386,259
2,386,259
-
58%
123%
55,000
67,390
12,390
58%
38%
a)
22,000
22,000
-
58%
48%
b)
759,640
759,640
-
58%
87%
c)
34,000
34,000
-
58%
137%
16,000
21,985
5,985
58%
90%
d)
33,000
33,000
-
58%
31%
e)
70,000
70,000
-
58%
48%
8,000
8,000
-
58%
182%
f)
45,000
140,000
95,000
58%
97%
1,280
1,280
-
58%
80%
3,430,179
3,543,554
113,375
58%
94%
6,030,179
6,490,764
460,585
Exp.
2,006,316
1,777,644
228,672
58%
52% g)
3,439,398
3,293,398
146,000
442,370
414,126
28,244
58%
55%
758,349
758,349
-
26,775
-
26,775
58%
0%
45,900
45,900
-
1,042,144
-
1,042,144
58%
n/a
1,786,532
-
1,786,532
3,517,605
2,191,770
1,325,835
58%
36%
6,030,179
4,097,647
1,932,532
1,083,331
3,485,351
2,402,020
-
2,393,117
2,393,117
a) Office of Emergency Management billed monthly in arrears. Actual includes reimbursements 09/07.
b) Telephone tax received quarterly in two separate payments. Two quarters of payments received through January. Third quarter
payments received in February.
c) Majority of fees billed to agencies have been received.
d) Crooked River Ranch annual payment received. Forest Service payments are received quarterly.
e) Contract payments from participating agencies normally received in November and December.
f) Average daily balances higher than anticipated resulting in earnings in excess of amount estimated in budget.
g) Personnel expenditures will be less than appropriated due to unfilled positions.
I
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Seven Months Ended January 31, 2008
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Transfers In
I Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 75,000 $ 10,606 $ (64,394) 100% 14% $ 75,000 $ 10,606 $ (64,394)
598,000
561,914
(36,086)
58%
61%
920,000
883,915
(36,085)
34,000
30,563
(3,437)
58%
73%
42,000
38,563
(3,437)
-
-
-
58%
0%
6,000
6,000
-
31,000
16,666
(14,334)
58%
28%
60,000
45,666
(14,334)
115,000
82,704
(32,296)
58%
31%
270,000
238,047
(31,953)
5,000
4,000
(1,000)
58%
7%
55,000
54,000
(1,000)
169,000
194,686
25,686
58%
61%
320,000
345,685
25,685
1,000
3,821
2,821
58%
191%
2,000
4,478
2,478
5,000
10,000
5,000
58%
21%
47,000
52,000
5,000
15,000
24,079
9,079
58%
25%
95,000
104,079
9,079
2,919
7,301
4,382
58%
146%
5,000
9,382
4,382
4,669
6,861
2,192
58%
86%
8,000
10,192
2,192
980,588
942,596
(37,992)
58%
52%
1,830,000
1,792,007
(37,993)
555,177
555,177
-
58%
79%
705,353
705,353
-
TOTAL RESOURCES 1,610,765 1,508,379 (102,386) 58% 58% 2,610,353 2,507,966 (102,387)
REQUIREMENTS: Exp.
Expenditures:
Personal Services
520,282
485,374
34,908
58%
54%
891,983
851,004
40,979
Materials and Services
526,267
540,147
(13,880)
58%
60%
902,542
950,336
(47,794)
Debt Service
239,060
239,060
-
58%
67%
359,101
359,101
-
Capital Outlay
-
-
-
58%
0%
45,000
45,000
-
Transfers Out
250,000
250,000
-
58%
100%
250,000
250,000
-
Contingency
-
-
-
58%
n/a
161,727
-
161,727
TOTAL REQUIREMENTS
1,535,609
1,514,581
21,028
58%
58%
2,610,353
2,455,441
154,912
NET (Resources - Requirements)
75,156
(6,203)
(81,359)
-
52,525
52,525
Accrued Revenue (Accounts Receivable):
Current Month Events 11,320
Prior Months 2,215
Total Accounts Receivable 13,535
Deposits Received for Future Events:
2008:
February
22,965
March
37,442
April
6,890
May
1,975
June
2,480
August
435
September
950
October
3,860
November
4,981
December
575
2009 and Beyond
43,907
TOTAL
126,460
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
January 2008
Budget
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
Receipts:
Events
45,000
35,883
(9,117)
Telephone Fees - Events
-
-
-
Parking Fees
-
-
-
Storage
-
726
726
RV / Camping
10,000
480
(9,520)
Horse Stall Rental
-
-
-
Concession % - Food
24,000
11,000
(13,000)
Vending Machines
-
2,930
2,930
Interfund Contract
-
-
-
Rights (Signage, etc.)
15,000
19,079
4,079
Miscellaneous
417
2,619
2,202
Interest
667
445
(222)
Total Receipts
95,084
73,162
(21,922)
Transfer In:
Transfer from Annual County Fair 46,000 46,000 -
Total Transfers 46,000 46,000 -
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
141,084 119,162 (21,922)
74,326
73,336 990
75,181
64,469 10,712
16,000
16,000 -
TOTAL REQUIREMENTS
NET (Resources - Requirements)
165,507 153,805 11,702
(24,423) (34,643) (10,220)
Deschutes County
Fair and Expo Center
Accounts Receivable
January 31,2008
Current Month
Master Gardeners
150
Wedding Expo
170
Food & Beverage - estimate
11,000
Total Current Month
11,320
Prior Months:
October 2007
4-H 300
April, 2006
NW Expo & Trade show 1,915
Total Prior Months 2,215
Total Accrued Revenue as of January 31, 2008 13,535
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Deschutes County RV Park
Revenue and Occupancy Statistics
FY 2008
RV Park Fees
Received (2)
# of Spaces Rented
% Occupancy
(Revenue / $32 )
July
$ 39,030
1,220
37.83%
August
28,034
876
27.17%
September
8,313
260
8.33%
October
2,248
70
2.18%
November
1,186
37
1.19%
December
32
1
0.03%
January
480
15
0.47%
February
March
April
May
June
Total
$ 79,323
2,479
11.09%
Budget (1) $ 270,000 8,438 22.23%
1) 104 spaces times 365 days = 37,960 annual spaces available. Budget
of $270,000 assumes 8,438 spaces rented ($270,000 / $32 = 8,438)
Budgeted occupancy rate is 22.23% - budgeted spaces / total annual
spaces available (8,438 / 37,960)
2) RV Fees reported on a cash basis and therefore may not represent the
month of occupancy.
Number of spaces 104 104
Days per month 30 31
Maximum Spaces per Month 3,120 3,224
Rate per day $ 32.00 $ 32.00
Maximum Revenue 99,840 103,168
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Deschutes County Community Grant Program
General Information
The community grant program accepts applications once per year in support of non-profit organizations in
Deschutes County that are consistent with the priorities of the county. The county will be providing
$300,000 for these grants. Most awarded community grants will be between $5,000 and $30,000. These
grants are reserved for projects addressing needs in multiple areas and impacting a broad scope of the
community.
Fundiniz Obiectives
The county has four funding objectives, each with a particular interest area. Generally, projects should fit
within one of the following interest areas:
1. Providing emergency food, clothing and shelter to those who would otherwise go without these
essentials.
2. Protection for abused and/or neglected individuals who lack resources to otherwise obtain such
protection.
3. Health care, mental health care and addictions treatment for individuals who lack resources to
otherwise obtain such care.
4. Other essential services to underserved and indigent populations, especially children and seniors.
Elitzibility for Grants
Requirements for applicants to the community grant program:
• The applicant must be a 501(c)(3) tax-exempt organization.
• The organization must be located in Deschutes County.
• The proceeds from the grant must be utilized in support of Deschutes County residents.
How to Annly for a Grant
Application deadlines are April 1 for the grants awarded in July. The application form is available on the
county website or in the Administrative Services office. Completed applications must be mailed or sent
electronically to the Deschutes County Administrative Services department on or before the deadline.
Once an application has been received, a multi-stage review begins. All applications will be reviewed by a
committee of county employees and community members based on five criteria:
1. Organizational stability and solvency
2. Connection to county funding objectives
3. Funds provide leverage to organization for receipt of other funds
4. Program complements existing county services
5. Uniqueness of services provided in Deschutes County
Each criteria will be weighed equally in determining final recipients. Some applicants may receive phone
calls and/or site visits to aid in this process.
Application Packet
For an application to be considered for a community grant, it must contain the following:
• Completed and signed application form
• Detailed description of organization history, purpose, leadership, structure and activities
• Organization budget for the current year
• Explanation of five-year fundraising strategy
• Most recent audited financial statements, if available. Otherwise, include end-of-year financial
statement for most recently completed fiscal year
• Board of Directors list
• Detailed description of the specific project or program that the grant funding will support,
including any other sources of funding
• Explanation of how the program or activities will positively impact the community and
complement existing services and programs currently offered by Deschutes County
• Identification of the specific communities or groups that will benefit from the funding
• An itemized budget indicating how the grant funds will be expended
• Organization's letter from the IRS granting 501(c)(3) tax-exempt status
• Explanation of anticipated outcomes and how success will be measured
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Deschutes County Community Grant Application
Complete this application form and return it, along with a letter from the IRS granting your
organization 501(c)(3) tax-exempt status, to the following address:
Davelnbody
Deschutes County
Department of Administrative Services
1300 NW Wall Street, Suite 200
Bend, Oregon 97701
Applications may also be sent via e-mail to davidi -deschutes.org. All documentation must be
received by April 1, 2008. Any applications that have not completed all requested documentation
will not be considered.
Please check one:
Initial Request - Renewal Request
Contact Information
Organization Name
Address
City
Phone Number
Fax Number
Website
Zip Code
Alternate Phone Number
E-Mail Address
1 certify that the all information provided to Deschutes County is correct and that I am authorized by
the governing board of this organization to submit this grant application. Further, I certify that this
organization is in good standing with the IRS and retains its official 501(c)(3) tax-exempt status.
Additionally, I certify that this organization is located in Deschutes County and any proceed from this
grant will be used in support of Deschutes County residents.
Print Name
Signature _
Title
Date
Date
Organizational Information
Briefly describe the history of our organization:
Mission of your organization
Describe the leadership and structure of your organization. If there is a board, include the
names of its members.
Briefly describe the primary activities conducted b our organization
Financial Information
Period covered by the most recently completed fiscal year
Total expenditures this period
Total financial support received for this period
uVul4.ca anu anwunta VI flnanGlal support Tor tnis
Current fiscal year period
Total budgeted expenditures this period
Total budgeted financial support anticipated for this period
,,3vujw.;GS anu amounts or nnanciai support anticipatea for this
Briefly explain the five-year fundraising strategy for our organization
e
Proiect/Proclram Information
Select all funding objectives that apply to this project or program:
Providing emergency food, clothing and shelter to those who would otherwise go without
these essentials
Protection for abused and/or neglected individuals who lack resources to otherwise
obtain such protection
Health care, mental health care and addictions treatment for individuals who lack
resources to otherwise obtain such care
Other essential services to underserved and indigent populations, especially children
and seniors
Total Grant Funding Requested Total Project/Program Budget
ULHer svurces ano amounts or rmanciai support anticipatea for this project or program:
uescrioe the specific program or
tnat tnis grant tunding will su
Describe how this program or project will positively impact the community and
complement existing services and programs current) offered b Deschutes County.
ioentity the specitic communities and/or groups that will benefit from this fundin
Explain the anticipated outcomes of this project or program and describe how success
will be measured.
,TES
Department of Administrative Services
ZU
0 A krAl Dave Kanner, County Administrator
1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
www.co.deschutes.onus
February 20, 2008
TO: BOARD OF COMMISSIONERS
FROM: DAVE KANNER
RE: FINANCIAL ASSISTANCE ADVISORY COMMITTEE CHARGE
Following the discussion of the charge to the South County Financial Assistance
Advisory Committee on February 6, there was no action taken to adopt the attached as
the committee's formal charge. We have received no further input regarding what we
have here and would request, for the record, a motion and a vote to make this the charge
to the committee.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Financial Assistance Advisory Committee
Givens: These items have been reviewed, peer-reviewed and accepted by the Department of
Environmental Quality (DEQ) and the Deschutes County Board of Commissioners. Further
discussion of these items is not within the committee purview:
• The groundwater underlying southern Deschutes County is the primary source of drinking water for the
residents of the region.
• Scientific investigations conducted by the Oregon Department of Environmental Quality and the United
States Geological Survey, published in the Journal of Hydrology, found that the groundwater underlying
southern Deschutes County is threatened by conventional onsite wastewater treatment systems (formerly
called septic systems).
• The Oregon DEQ has determined that a public health hazard exists and that groundwater protection actions
need to be taken (doing nothing is not an option).
• Sampling to date has shown that contaminant plumes exist in the aquifer, and some drinking water well
sites, that exceed the federal safe drinking water standard for nitrate and Oregon's standard for groundwater
quality protection.
• The County owns assets worth an estimated $35 million that are dedicated to solving the groundwater
pollution problem identified in southern Deschutes County.
Purpose / Guidance / Questions:
The purpose of the advisory committee shall be to provide a recommendation to the Board of
Commissioners for a program to assist property owners financially to implement groundwater protection
measures.
• How can the county's resources best be used to help homeowners implementing groundwater protection
measures?
• Should any financial assistance be available for development on vacant land or should all financial resources
target existing development?
• Should property owners who hold approvals for conventional systems be compensated for having to install an
ATT system?
• What population should receive the bulk of financial resources? All low income? Some to middle income?
Some available to all income levels?
• What proportion of the funds should be available as loans that are paid back (and so can be used again) or
grants?
• Should loans or grants cover 100% of the costs of the groundwater protection measures or should the
homeowner have some cost share or some kind of sweat equity? Or should a set amount be available for all
property owners?
• Should the county provide long term, cost deferred loans?
• Should financial programs focus on groundwater protection measures completed at the time of property sale?
• Should incentives be offered that would motivate people to implement groundwater protection measures sooner
rather than later? If so, what should those incentives be?
• Are there reasons to focus financial assistance geographically? For instance, areas that are closer to rivers or
areas of denser development? If so, what form would that take?
• Should the county resources be used to finance feasibility studies of sewer districts and other alternatives or
should financial resources target septic and replacement only?
• Should resources be used to provide education and/or promotion to the community regarding pollution credits?
( 2- Jz
Economic Development Fund
Discretionary Grant Program
Organization: Big Brothers and Big Sisters of Central Oregon
Organization Description: Big Brothers and Big Sisters is a one-on-one mentoring
program that matches professionally screened and trained volunteers with youth
throughout the tri-county area. The purpose is to give children and families the
opportunity to form meaningful relationships with volunteer mentors.
Project Name: 2008 Bowl for Kids Sake
Project Description: Bowling for Kids Sake is an annual fundraising event which helps
provide financial support for the program. The grant will be used to promote the event,
provide t-shirts and sponsor one team. The event is expected to raise $50,000.
Project Period: May 3, 2008
Amount of Request: $2,500 (Total Budgeted Expenditures $3,750)
Previous Grants:
• August 2000 - $1,000 ($1,000 Swaringen)
• April 2001 - $50 ($50 DeWolf)
• January 2006 - $2,500 Bowling ($1,250 Daly; $1,250 Clarno)
• February 2007 - $1,000 Bowling ($500 Luke; $500 Baney)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 -
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners XXx
Date: 2-5-08 Project Name:
2008 - Bowl For Kids' Sake
Project Beginning Date: May 3, 2008 1 Project End Date: Mav 12008
Amount of Request: $2,500 Date Funds Needed: May 1, 2008
Big Brothers Big Sisters 93 - 0677650 I
Applicant/Organization: of Central Oregon Tag ID
Address: 1900 NE Division, Snits 202 City & Zip: Bend 97701
Contact Name(s): Mark Wilke Telephone: 541-312-6047
Kasev Peterson
Fag: 541-312-6052 Alternate Phone: 5411108-2177 Email: mwilke(abbbsco.ore
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By: Date:
Declined: By: Date:
Big Brothers Big Sisters of Central Oregon:
1.) BBBSCO is a one-to-one mentoring program; which matches professionally screened
and trained volunteers with youth throughout the Tri County area. The purpose of
BBBSCO is to give children & families the opportunity to form meaningful relationships
with volunteer mentors. Our program provides many match activities for program
participates (ie. - rafting, snowshoeing, camping, fishing, etc.). Many "Gigs" and
"Littles" spend their time taking advantage of the Central Oregon landscape. Our
leadership structure stems from being a part of the largest regional youth development
provider. We are a program of J Bar J Youth Services; which provides executive
leadership, accounting, grant writing and many administrative functions. BBBSCO has
its own Advisory Board and Program Director; who provide support, oversight and guide
the program while working closely with 2 Advisory Boards in surrounding counties.
(see attached Organizational Chart)
2.) Bowl For Kids Sake is a annual fundraising event which helps in providing financial
support to ensure the future quality and growth of the program. Many people get involved
and this is a great way to engage our Bigs and Littles; while supporting a community
event. This event has approximately 425 people attend to support the program.
3.) The event is held the first weekend of May each year. It will take place on May 3rd
this year at Sun Mt. Fun Center.
4.) This activity (BFKS) will recruit community support to provide financial assistance to
the number one mentoring program in the nation. Many individuals, business
professionals and friends of the program rally to collect pledge money to benefit
BBBSCO. This event allows our community to advocate and support BBBSCO; while
raising funding to sustain and expand the program.
5.) The children & families of Deschutes County will directly benefit from this activity
because it will allow our staff to match more youth with a mentor. Our services are free
to children between the ages of 6-15 who want and need a mentor. Most children in the
program are from low-income, single-parent households. Many struggling with school
and have inadequate support systems.
6.) FY 2006-2007 expenditures were $3,155. This year we anticipate approximately
$3,750 in expenditures (see budget attachment). Grant funds will be used as a BFKS
Lucky Strike Sponsorship (see BFKS $2,500 Lucky Strike Sponsorship attachment for
details on how the grant funds will be used). ALL proceeds from 2008 BFKS (approx.
$45,000) will benefit Big Brothers Big Sisters in Deschutes County.
Big Brothers Big Sisters
of Central Oregon
400,009
smile
~r 4
2008 Sponsorship Packet
Kids'-
ake,
January 31, 2008
Michael Daly
Deschutes County
1300 NW Wall St.
Bend, OR 97701-1960
Dear Michael Daly,
On Saturday, May 3`d, Big Brothers Big Sisters of Central Oregon will host the ninth annual
Bowl for Kids' Sake at Sun Mountain Fun Center! Bowl for Kids' Sake (BFKS) is a fundraising
event and campaign to support Big Brothers Big Sisters of Central Oregon.
Our program matches youth, ages six through fifteen with caring adult mentors throughout
Deschutes, Crook & Jefferson Counties. Our "Bigs" and "Littles" spend on average, six to
twelve hours a month together in the community participating in activities such as, hiking,
biking, arts & crafts, or simply sitting and chatting. All youth deserve a positive role model in
their lives.
Community members are invited to participate in Bowl for Kids' Sake by entering a team of four
to five people to bowl on Saturday, May 3`d for two hours between 10am and 2pm. The bowler
who raises the most money for Big Brothers Big Sisters will receive a fabulous grand prize! You
don't have to be a great bowler! Anyone can come and bowl to support the program!
The enclosed information sheet lists the various sponsorship opportunities available and
benefits to the sponsors.
We encourage you to purchase a sponsorship package as soon as possible so that we may
fully promote your company. If you would like to form a bowling team as well, simply give us a
call at 541-312-6047, or visit our website at www.bbbsco.org. Thank you for your consideration
and we look forward to hearing from you soon.
Sincerely,
Mark Wilke
Program Director
2008 Sponsorship Packet
Kids
Sake, SPONSORSHIP OPPORTUNITIES
King Pin
$5000
Limited to one
• Business recognized as a King Pin Sponsor for Bowl for Kids' Sake on all radio
advertisements promoting the event.
• Business logo included in all print advertisements promoting the event.
• Business logo printed on all event posters displayed throughout Central Oregon
• Business logo printed on Pledge Packets distributed across Deschutes County
• Business logo on over 500 Bowl for Kids' Sake T-shirts
• Sponsorship of two teams to bowl at the event ($700)
• Recognition, logo and a link to your business on our website (www.bbbsco.org)
• Business name and logo printed in the bi-monthly Big Brothers Big Sisters
Newsletter (circulation 700)
• Business banner displayed May 3, 2008 during BFKS
• PSA distributed to all regional newspapers and radio stations regarding BFKS
Lucky Strike
$2500
Limited amour
• Business logo included in all print advertisements promoting the event.
• Business logo printed on all event posters displayed throughout Central Oregon
• Business logo printed on Pledge Packets distributed across Deschutes County
• Business logo on over 500 Bowl for Kids' Sake T-shirts
• Sponsorship of one team to bowl at Bowl for Kids' Sake ($350)
2008 Sponsorship Packet
Kids,
SaIW Recognition on our website (www.bbbsco.org)
• Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter
(circulation 700)
• Business banner displayed May 3, 2008 during the BFKS
• PSA distributed to all regional newspapers and radio stations regarding BFKS
Spare Sponsor
$1000
• Business logo printed on Pledge Packets distributed across Deschutes County.
• Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter
(circulation 700)
• Business banner displayed May 3, 2008 during BFKS
• Recognition on our website (www.bbbsco.org)
Lane Sponsor
$500
• Business banner (provided by us) displayed over a bowling lane during the event.
• Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter
(circulation 700)
• Recognition on our website (www.bbbsco.org)
Pin Sponsor
$250
• Business name printed in the bi-monthly Big Brothers Big Sisters Newsletter
(circulation 700)
• Recognition on our website (www.bbbsco.org)
***All Sponsors will receive public address recognition at the event***
2008 BFKS SPONSORSHIP REPLY FORM
2008 Sponsorship Packet
Kids,
SakeNAME:
COMPANY:
ADDRESS:
CITY: STATE
PHONE:
E-MAIL:
ZIP:
FAX:
❑ KING PIN $5,000
❑ LUCKY STRIKE $2,500
❑ SPARE SPONSOR $1,000 ❑ LANE SPONSOR $500
❑ PIN SPONSOR $250
Enclosed is my check payable to Big Brothers Big Sisters of Central Oregon
Please Bill Me
Charge My Credit Card (circle one) MC VISA
Card Number: EXP. DATE:
Signature:
DATE:
❑ I would like more information on forming a BFKS Bowling Team
❑ 1 am unable to sponsor, but would like to make a $ donation.
❑ My gift is matched by a corporate matching fund. (Please enclose form)
Please fax to 541-312-6052 or return by mail to:
Big Brothers Big Sisters of Central Oregon
1900 NE Division Street, Suite 202
Bend, OR 97701
VAMBBBSCO.ORG
2008 Sponsorship Packet
Big Brothers Big Sisters
of Central Oregon
BFKS Bend 2008 - Budget
Income:
Presenting Sponsor x 1 @
$5,000
$5,000
Major Sponsors x 2 @
$2,500
$5,000
Lane Spopnsors x 20 @
$500
$10,000
Business Sponsors x 2 @
$1,000
$2,000
Pledges/Bowlers
$28,000
Total: $50,000
Expenses:
Advertising
$500
Fees
$1,000
Printing
$600
Prizes
$150
Supplies
$650
T-shirts
$850
Total: $3,750
Net Income: $46,250
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( 41.21 Revenue service
OG DEN UT 84201-0046
J BAR J YOUTH SERVICES INC
62895 HAMBY RD
BEND OR 97701-9575956
In reply refer to: 0424040201.
Mar. 23, 2004 LTR 252C
93-0677650 000000 00 000
03223
BODC: TE
~OpV
Taxpayer Identification Number:
Dear Taxpayer:
93-0677650
'thank you for the inquiry dated Mar. 03, 2004
We have changed your business name as requested. The number shown
above is valid for use on all tax documents. For your convenience,
we have ordered corrected Forms 8109, Federal Tax Deposit Coupons
for you to make your deposit. You should receive them in five to
six weeks. REMINDER - Your new business name should also be used
if you deposit electronically. You can make Electronic Funds
Transfer (EFT) payments using the government's Electronic Federal
Tax Payment System (EFTPS) through a financial agent designated to
process tax payments.
If you have any questions, please call us toll free at
1-877-829-5500.
If you prefer, you may write to us at the address shown at the top
of the first page of this letter.
Whenever you write, please include this letter and, in the spaces
below, give us your telephone number with the hours we can reach you.
Also, you may want to keep a copy of this letter for your records.
Telephone Number ( Hours
2/2S
Economic Development Fund
Discretionary Grant Program
Organization: Deschutes County 4-H Leaders' Association
Organization Description: Deschutes County 4-H Leaders' Association is a non-profit
organization established to financially assist the OSU/Deschutes County 4-H program.
The mission of the 4-H program is to help young people to learn and grow through a
process to build competence, confidence, connection, compassion and character (the 5
C's).
Project Name: Five C's Project
Project Description:The Teen Staff is for youth in 7th to 12th grade to partner ship adults
to enhance leadership development while providing skill building activities. The Five C's
Project will monitor the Teen Staff program through monthly surveys to measure there
levels of competence, confidence, connection, compassion and character.
Project Period: March 2008 - February 2009
Amount of Request: $7,000 (Total budgeted cost = $16,200)
Previous Grants:
• July 2001 - $3,000 ($3,000 Daly)
• May 2002 - $3,600 Educational/Training Equip. ($3,600 Daly)
• September 2002 - $3,250 Shelving and Storage Equip. ($3,250 Daly)
• September 2005 - $5,000 Update educational materials ($5,000 Daly)
• September 2006 - $6,000 Challenge Course ($4,000 Luke, $1,000
Daly, $1,000 Clarno)
1,J "-O C
pG {
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - ;%v w.deSChLatCS.Qr~;
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Commissioner Michael M. Daly
All Three Commissioners
Date: Z b0 Project Name: ~v~ ~00 ec
Project Beginning Date: F 31.2Uo&' Project End Date: Z
Amount of Request: 7 M, Date Funds Needed: 3 ot►~Q'
D jc,1 aks 6,,,
Applicant/Organization: WZerWfr,5~ Tax ID
Address: [3~3 6W A/ pr City & Zip: [A4L-1tnt1tW 9 77Z
Contact Name(s): Telephone: -/'a ff
Fax: 6ve-0211-1 Alternate Phone: *-v --/.Z Email: vac
0
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By.
Declined: By:
Date:
Date:
February 6, 2008
DESCHUTES COUNTY 4-H LEADERS' ASSOCIATION
3893 S.W. AIRPORT WAY REDMOND, OREGON 97756
Dave Inbody
Deschutes County Administration
1300 NW Wall Street, Suite 200
Bend, OR 97701-1960
Mr. Inbody:
I would appreciate your consideration in forwarding the FIVE C's Project proposal to all three
Commissioners. The request is for $7,000.
The FIVE C's Project will measure the levels of confidence, compassion, connection, character,
and competence 4-H members gain as they undertake projects, events, and activities that lead to
their contributing to Deschutes County communities through healthy and safe families, social
relationships, and economic self-sufficiency.
The FIVE C's Project is scheduled to begin March 2008 and conclude in February 2009.
Respectfully,
c
David J. Whi ,Associate professor
OSU/Deschutes County 4-H faculty
VF oMC~
EB 1 1 2ppg
BOARD OF MISSIONERS
ADMINISIRAiI(Q
r
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
The Deschutes County 4-H Leaders' Association (DC4HLA) is a 501 (c) 3 charitable
organization established to financially assist the OSU/Deschutes County 4-H program
carry out its mission to help young people learn and grow through an intentional process
that builds competence, confidence, connection, compassion, and character (known as the
Five C's). The DC4HLA is governed by an Executive Board and Council made up of
elected and appointed adults. State 4-H faculty and county supported staff advise the
DC4HLA and, in turn, receive advice from the DC4HLA.
2. Describe the proposed project or activity.
The FIVE C's Project
Teen Staff is a 7th through 12th grade 4-H member program within Deschutes County 4-H
that incorporates youth/adult partnerships designed to enhance leadership development
while providing meaningful skill building activities. The FIVE C's Project will monitor
Teen Staff periodically through one calendar year. During this time, Teen Staff will
respond to monthly surveys designed to measure levels of competence, confidence,
connection, compassion, and character. Teen Staff are trained as para-professionals to
carry out duties and responsibilities associated with educational events and activities. As
examples: Teen Staff provide clerk services for competitive events, staff the 4-H
Building and answer 4-H related questions during fair, and assist the DC4HLA in raising
needed funds through the annual Gala, Million Penny Radio Round Up, the Over the
Clover Cafe, and their own entrepreneurial initiatives. It is anticipated that participation
in Teen Staff will lead to increases in each of the five C's.
3. Provide a timeline for completing the proposed project or activity.
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
08
09
Pre
Pre
Pre
Pre
Post
Post
Post
Post
Post
Post
Post
Post
Test
Test
Test
Test
Test
Test
Test
Test
Test
Test
Test
Test
Pre Test measurements will take place starting in March 2008 and conclude in June 2008.
Post Test measures will be taken from July 2008 through February 2009.
4. Explain how the proposed project or activity will impact the community's economic
health.
The literary evidence supports the notion that youth engaged long-term, with caring
adults, through meaningful activities, increase their levels of the five C's. Furthermore,
research is showing that increased levels of the five C's lead to a Sixth C known as
contribution.
As contribution develops in Teen Staff the communities in Deschutes County can expect
positive impacts through healthier family and social relationships and economic self-
sufficiency.
5. Identify the specific communities or groups that will benefit.
Teen Staff represent the broad rural and urban communities of La Pine, Bend, Redmond,
Terreboone, and Sisters. Not only do the Teen Staff interact with youth in the 4-H
program, they immerse themselves in their communities and interact with other youth,
peers, adults, and the business sector.
6. Itemize anticipated expenditures. Describe how grant funds will be used and include
the source and amounts of matching funds or in-kind contributions, if any. If the grant
will support an ongoing activity, explain how it will be funded in the future.
Project Income
Income
In-Kind
Total
Extension Service
$3,500
$2,200
$5,700
District
Economic
$7,000
$7,000
Development Fund
Deschutes County
$3,500
$3,500
4-H Leaders'
Association
Total
$14,000
$2,200
$16,200
Project Expenses
Income
In-Kind
Total
Evaluation
$2,200
$2,200
Administration
$14,000
$14,000
Total
$14,000
$2,200
$16,200
DESCHUTES COUNTY 4-H LEADERS
ASSOC
178X BEAR CREEK RD
BEND, OR 97701
Internal Revenue Service
EPIEO Disclosure Desk
P.O. Box 2350 Los Angeles, CA 90053
Person to Contact:
L. Barragan (A to K)
F. Miraflor (L to Z)
Telephone Number:
(213)874-23:=6
R-_fer Reply, to:
92-1U
Date:
RE: 93-6028976
DESCHUTES COUNTY 4-H LEADERS
ASSOC
Gentlemen:
This is in response to your request for a determination
letter of the above-named organization.
A review of our records indicates that the above-narned
organization was recognized to to exempt from Federal in-Corr_e
tax, in MAY, 1964, as an organization described in
Internal Revenue Code section 501(c)(3). It is further
classified as an organization that is not a private
foundation as defined in section 509(x) of the code, because
it is an organization described in sec-tior. ( 05).
This letter is to verify your exempt status
and the fact that the determination letter
issued in MAY, 1964 continues to be in effect.
I.f you are in need of further assistance, please feel free to
contact me at the above address.
We appreciate your cooperation in this regard.
Sincerely,
Disclosure Assistant