2008-153-Minutes for Meeting February 11,2008 Recorded 3/20/2008COUNTY
NANCYUBLANKENSHIP OFFICIAL, COUNTY CLERKS ~+d 2008.153
COMMISSIONERS' JOURNAL 03120/2008 10:26:16 AM
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2008-153
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 11, 2008
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Tammy Melton was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; David Inbody, Assistant
to the County Administrator; Anna Johnson, Communications; and media
representative Hillary Borrud of The Bulletin..
Chair Luke opened the meeting at 1:30 p.m.
1. COIC Request for Participation in Habitat Conservation Program.
Dave Kanner stated that COIC is asking for funding for this program. The
County is already participating through the Endangered Species Act. This
request is to bring in a consultant to perform a formal risk evaluation.
David Inbody said that most of the jurisdictions were not interested in
participating in a special evaluation of this kind. Commissioner Luke advised
that the County's exposure is not known. More information needs to be
obtained prior to making a decision. Mr. Inbody added that it was suggested a
presentation to COIC from the entity overseeing the issue would be appropriate.
2. Sesquicentennial Commission Request.
Dave Kanner suggested that perhaps a grant could be given to the Historical
Society for them to work on this event. Commissioner Luke said that there are
two local Societies, Deschutes County and Redmond, and perhaps they can
work together on this project.
Mr. Kanner will contact the two Societies to find out if they are interested, and
will report back to the Commissioners.
Minutes of Administrative Work Session Monday, February 11, 2008
Page 1 of 3 Pages
3. Discussion of CDD Early Retirement Proposal.
Dave Kanner pointed out that CDD is behind on revenue at this point. Tom
Anderson suggested that Fund 295 be utilized to offer early retirement to
employees since it is unknown if existing funds will be adequate for the budget
year. Mr. Kanner added that some positions might be eliminated but this is not
known at this point. (He distributed a handout for reference) Some people
may choose to take the early retirement offer. If the positions need to be filled
later, the salaries would be less. It would be possible to bring back former
empoloyees to do work but only on a temporary, part-time basis.
Commissioner Daly asked if any preliminary discussions have taken place with
any of the employees. Mr. Anderson stated yes; the employees would be over
age 55 and already be contemplating or planning for retirement. Staff reductions
may be necessary if the economy remains stagnant or becomes worse.
4. Discussion of Cable Franchise Agreements.
This item will be discussed at the February 25 work session.
5. Review of Revised Grant Process.
Mr. Kanner said that the budget contains grants but the origin and specifics of
the grants may not be known. Commissioner Luke explained that there are a
variety of reasons and for the most part the County does not provide the
services these outside agencies do. He said that applications for grant funds are
received every year, and those that are chosen are listed in the proposed budget.
Commissioner Luke stated that most of the non-profits are doing their budgets
at the same time the County is doing its. It would be good to let them know as
early as possible whether they might be able to count on funding from the
County. Mr. Kanner stated that there are some that would automatically be
eligible for grants every year; these are service partners such as CASA, the
Watershed Council and Humane Society.
It is estimated that $100,000 would go to EDCO (Economic Development for
Central Oregon), $100,000 to Parole and Probation, and $150,000 for
discretionary grants; the fund also covers a portion of David Inbody's position
and internal service charges. There should be about $300,000 to $350,000
available for grants during the next fiscal year.
Minutes of Administrative Work Session Monday, February 11, 2008
Page 2 of 3 Pages
Lottery receipts are down at the State level. Deschutes County's portion has
been increasing due to population increases, but may level out.
The budget committee would decide the total funding available, but the Board
could select who receives the funds.
This item will be discussed further at the February 25 work session.
6. Other Items.
None were offered.
Being no further discussion, the meeting adjourned at 2: 20 p. m.
DATED this 11th Day of February 2008 for the Deschutes County Board
of Commissioners.
ATTEST:
54~
Recording Secretary
Dennis R. Luke, hair
Minutes of Administrative Work Session
Page 3 of 3 Pages
Monday, February 11, 2008
Tammy (Baney) Melton, Vice Chair
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, FEBRUARY 11, 2008
1. COIC Request for Participation in Habitat Conservation Program
2. Sesquicentennial Commission Request
3. Discussion of CDD Early Retirement Proposal
4. Discussion of Cable Franchise Agreements *
5. Review of Revised Grant Process *
6. Other Items
* May be postponed if all three Commissioners are not present.
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
VISION
y .6 r0.
ASSOCIATION OF
OREGON COUNTIES
Alt * Local Government Center a 1201 Court St. NE ■ P.O. Box 12729 s Salem, Oregon 97309
wwwaocweb.org x Phone: 503-585-8351 a Fax: 503-373-7876
STRENGTH
"LINKING GOVERNMENTS LOCALLY"
January 4, 2oo8
MEMORANDUM
TO: County Judges & Commissioners
County Administrators
FROM: Bill Hansell, Umatilla County Commissioner
AOC Representative to the Oregon 15o Board
SUBJECT: County Sesquicentennial Commissions
It has been my honor to represent you on the Oregon 15o Board. My goal has been to make sure
that County Government has a place at the table as we plan and implement Oregon's
Sesquicentennial observation. It is my understanding that counties played a key role in the
Centennial observance in 1959• Let's do it again!
I believe we have a great opportunity to further connect with your constituents and to produce a
local commemoration of the state's 150 birthday that is positive and affirming.
On November 15th at our annual conference, First Lady Mary Oberst requested that you
designate a commission of any size that reflects "broadly on diverse populations, cities, towns,
and economic, historic, cultural and other local interests." A memo outlining how this might be
accomplished was included in your conference folder (a copy is posted at www.aocweb.org
under Oregon 150).
I would ask that you make assembling a Sesquicentennial Commission a priority. I would also
request that you designate a single point of contact to serve as a liaison to Oregon 15o, and to do
so as soon as possible. Some of you have already been contacted by members of the Oregon 150
Board, and are a step ahead of the rest of us in your planning.
As you may know, Oregon 150, through the Oregon Parks and Recreation Department, is
seeking $2 million in the February Special Session to encourage and support local
sesquicentennial projects and observances. If successful, fiends can only be allocated if there is a
local commission and a local plan. This has the potential to be a great partnership.
I appreciate your attention to this request. I am working closely with James Hamrick, one of the
Oregon 150 staff. If you have any questions, please contact him at (503) 872-5448 or at
james.hamrick@state.or.us. He will also need to know your county contact person once your
commission is formed. Please feel free to contact me as well if you have any questions or
thoughts about the sesquicentennial planning.
Best wishes for a super 2008!
ILW-0J
SUSTAIN THE SPIRIT
www.aataowsa.oati
BUILDING A COUN'T'Y SESQUICENTENNIAL COMMISSION
WHAT:
In August, 2007, the Oregon i5o Board of Directors decided that the best delivery
vehicle for sesquicentennial planning, programs and grants would be through county
and tribal governments.
Oregon 15o is asking for two things:
• Counties create a commission that reflects diverse and perhaps unique
county interests, and
• Counties create a local sesquicentennial plan that reflects local priorities
but also is consistent with Oregon i5o's Strategic Plan and its Vision,
Mission and Values. These are available at www.oregonl50.org
Availability of funding from Oregon 150 to counties and tribes as a consequence
of anticipated 20o8 Supplemental Session legislative activity can occur only if
there is a Sesquicentennial Commission and local plan.
Ideally, County Sesquicentennial Commissions would be formed by December
31St, 20o7, and plans completed before February 1, 20o8.
The Association of Oregon Counties requested that Oregon 150 suggest types of
persons and organizations that might be represented on a Sesquicentennial
Commission. The suggestions are based upon these premises:
Sesquicentennial Commissions will be named by the Board of County
Commissioners,
The size of each Commission will be determined by each County, but the
Commission will have to be big enough to reflect broadly on diverse
populations, cities, towns, and economic, historic, cultural and other local
interests, and
There is no expectation that every interest listed will be represented on each
Sesquicentennial Commission, or that commissions will have similar size or
member make-up.
WHO:
This list is not exhaustive or definitive. It presents suggestions from Oregon 150's Own
diverse Board of Directors as a starting point.
• County government
• Local government(s)
• For-profit business and industry (large and small)
• Not-for-profit social service sector
• Civic leaders
• Education - K-12 (kids and school district represented), community colleges,
universities (public & private)
• Oregon youth (the Oregon 15o Board has two young Oregonian members)
• Historical societies and museums (county and local)
• Religious and cultural groups
• Libraries
• Arts community
• Ethnic populations
• County Cultural Trust Coalitions
• Chambers of Commerce or Visitors and Convention Bureaus
• Natural resource organizations
• Parks and recreation providers
• Local media
• Citizens at-large
QUESTIONS?
Contact James Hamrick, Oregon 15o Government Affairs Liaison
James.Hamrick(&-state.or.us or 503-5o8-1974
2
Oregon's 150th Birthday is
February 14, 2009
and YOUR Community Can Join the Party!
How?
By joining local 150`h planning efforts through your County
Sesquicentennial Commission.
Why?
A major state anniversary only comes once every 50 years.
Thousands of Oregonians remember the state's centennial in 1959.
This will be a great time to celebrate who we are as Oregonians and
create a legacy for future Oregonians.
What Can We Do?
Start by embracing Oregon 150's Vision: Appreciate the past,
Celebrate the present, Imagine the future.
Then, talk to others about how your community could
acknowledge, celebrate, commemorate and develop this important
anniversary between January-October, 2009. Use that information to
assist the County Sesquicentennial Commission in creating their plan.
Where Do We Start?
Look on the next few pages for ideas and suggestions!
Connect with the County Sesquicentennial Commission
During the Oregon centennial celebration in 1959, each county created a
commission to coordinate activities. Today, counties have once again been
asked to be the focal point of the anniversary. Contact your County
Commission for information on how to participate in planning, or to volunteer.
To locate your County Commission, go to www.aocweb.ore
Connect with Your Community
How do you want to acknowledge the anniversary? Every
Oregon community is unique. Why not re-think an old tradition, or create a
new one? Undertake a legacy project. Have a festival! Here are a few ideas to
get you started. What others can you think oP
• Click on A Day in the Life. Have citizens take photographs of their
community and each other during a single day, maybe even on February
14, 2009. Gather them. Have a contest. Put them in a time capsule. Put
them in the newspaper. Put them in a book
f'.. -Participate in the Oregon Open House. Planning is underway for a
day in 2009 when all museums and historical societies would be open
free to the public. We will also encourage businesses and public
buildings to do the same. Please join us! Stay tuned to
www.Oregon150.org for more info.
• Theme Your Festival/Parade to Oregon 150. Take your Steer
Wrestling, CornShuckWatermelon Seed Spitting or the Whatever-
It-Is-That Makes-Your-Community-Special Festival and focus it on the
sesquicentennial. We'll put you on our calendar of events, 150 Great
Things To Do in 2009 (or some such snappy title).
• Have a Social. Celebrate Oregon's statehood with a party. Bake a cake!
Have a dance, or a picnic) On February 14, 2009, all Oregon National
Guard Armories will be available at-cost for community gatherings.
Contact Bill Godfrey at 1-877-789-0786.
• Host an Athletic Event. Get in shape in 20091 How about an all-ages
150-mile relay, walk, or bike ride? Or, challenge other communities to a
softball tournament (150 Innings?). Or sponsor a 150 lap swim meet.
• Put on a Pageant. Celebrate and stage your local or state history. Show
it at a social or at the county fair. Include children. Do your research at
the Oregon History Project, www.ohs.org/education/oregonhistgu/ or
at your local historical society.
• Showcase Your Local Bounty. Produce, products, attractions. You
know and love them. Does everyone else? Have a Market Day! Do a
special promotion. Have a cook-off or a community picnic. Support or
create a local farmers' market. Go to www.oregonfarmersmarkets.ore for
inspiration!
• Embrace Your Diversity. Every Oregon community includes
diverse cultures. Have a "Worlds Culture Day" or a community "Bite"
festival! Create ways for each of us to appreciate our different
backgrounds, foods, and traditions.
• Get Citizens Young and Old Together. Link high school "seniors"
with "senior citizens" for an oral history project. Think of other possible
pairings. See how Astoria, Oregon did it at
http: / /www.cmmn.=/Oral%2OHistgz4 o2OProj.html
-Consider What It Means to Be an Oregonian. Have an organized
conversation about civic life and responsibility.
Good places to start are: Oregon State Archives, Government 101
htip://arcweb.sos.state.or.us/banners/exhibits.htrn, and the League of
Women Voters, http://www.lwvor.=/63ic-partioipation.httn
• Complete a 2009 Legacy Project. Put up a statue, put up a plaque, put
up lots of plaques, commission a mural or other work of art. Do an
invitational art contest. Do a time capsule. Create a legacy for your
community to appreciate in 2059 for the Oregon Bicentennial.
• Spiff Up for the Sesquicentennial. Clean up, fix up, show off your
community. Fly banners, plant flowers. Oregon only turns 150 once.
• Read What if, in 2009, everyone in Oregon read the same book? The
Oregon Library Association, in cooperation with hundreds of libraries
across the state, wants every Oregonian to read and discuss Stubbom Twig
by Lauren Kessler. Go to www.oregonreads2009.ore. At the same site,
download the Oregon 150 Reading List -150 books that tell the Oregon
Story.
• Write! Log on to www.oregonencyclopedia.org, see what you can add
to the Oregon Encyclopedia, a one-stop-shop with essays and entries
covering the significant people, places, institutions and events in Oregon,
from 10,000 years ago to the present.
Connect with Oregon 150
Oregon's sesquicentennial birthday celebration starts and finishes at the
community level.
A statewide non-profit group, Oregon 150, appointed by Governor Ted
Kulongoski, has developed several statewide projects that are meant to involve
all Oregonians in the 150'' anniversary and complement local commemorative
efforts. Information on all things sesquicentennial can be found at
www.OregQn150.org
The Oregon 150 Signature Projects include:
• Take Care of Oregon Day. May 16, 2009 is a day when all Oregonians
will be asked to give back to this state, which has given us so much.
Oregonians in every corner of the state can roll up their sleeves together
and volunteer for a service project, such as clearing trails, cleaning up a
historic cemetery or planting trees, or painting a school. This could be
the biggest day of volunteerism in the nation and set a standard for the
rest of the country! The project will be managed by SOLV, Oregon
Volunteers, and the Rural Development Initiative. Go to
www.Oregonl50.org for details on getting involved.
• Oregon Stories. Oregon 150 wants to hear from youl We are asking
Oregonians to tell us their stories....to document who we are as a
people, how our state developed, and where we want to take Oregon in
the future. Learn how to do it at www.Oregonl50.org/oregonstories
Your story might be played on the radio or reprinted online or in
newspapers.
• Youth Legacy Projects. Organized and lead by Oregon's young
people, these projects expect to rehabilitate or restore parks as an
Oregon Bicentennial legacy and bring Oregon youth together in 2009 to
discuss their vision for Oregon by 2059.
• Travel Oregon 150. We're encouraging all Oregonians to travel 150
miles from home and see the diverse landscapes, people, and places of
their home state - and to show off their community to others. Go to
www.traveloregon.com
0 Oregon Dreams Blog. We want to gather our hopes and dreams for
the next 50 years. Make your contribution at our websitel
You can always find the latest Oregon sesquicentennial information at
www.Oreg_onl5O.org. There you will find the Board's Strategic Plan and
Oregon 150's Vision, Mission, and Values. You can also sign up to receive
newsletter updates.
Already planning a project? You can now be an official Oregon 150 Partner.
You can use the official Oregon 150 logo and we'll showcase your project or
event on our website and in our PR materials.
For more info:
Oregon 150
1211 SW Fifth Avenue, Suite L 17
Portland, OR 97204
503-445-7120
infoa,Oregon150.org