2008-154-Minutes for Meeting March 03,2008 Recorded 3/20/2008DESCHUTES COUNTY CLERKDS Q v~u-154
NANCY
COMMISSIONERS' JOURNAL
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Deschutes County Boyd of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orp,
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 3, 2008
Present were Commissioners Dennis R. Luke and Michael M. Daly; also present
via conference call, for the discussion regarding transient lodging tax only, was
Commissioner Tammy Melton. Also present were Dave Kanner, County
Administrator; Laurie Craghead, Legal Counsel; Erik Kropp. Deputy County
Administrator; Joe Sadony, Information Technology; David Givans, Internal
Auditor; Hillary Borrud, the Bulletin; and a representative of KOHD TV.
Chair Luke opened the meeting at 1:30 p.m.
1. Discussion of E-mail Retention Plan.
Dave Kanner said there is a concern about e-mail storage size and making it
easier for people to store their messages, and to not delete those that could be
part of a public record.
Joe Sadony stated that he has been attempting to schedule time to install and
instruct employees on the new system. The messages would move from the
"in" box to the vault, where there would be retained for a certain period of time.
Anything older than thirty days would automatically get stored in the vault.
Messages can be retrieved via a search. You can also force a message into the
vault earlier. It affects anything under the folder tree: sent, received and all
others; properties and rules have to be changed to do otherwise. This is not an
official archive and the system does not satisfy the rules for a permanent record;
those must be printed and filed. The system can search for discovery services
or public record searches in general.
Erik Kropp noted that it doesn't really replace any current practices in that
regard.
Mr. Kanner stated that ephemeral a-mails need to be deleted so they don't fill
up the vault. The system has been being used for about four months, and it will
eventually make it easier to navigate and find information.
Minutes of Administrative Work Session
Page 1 of 5 Pages
Monday, March 3, 2008
2. Follow-up Discussion of Transient Lodging Tax.
Dave Kanner stated that if the Board wishes to go out in May for this tax,
March 20 is the deadline. If there is no consensus for May, there will be time to
discuss the issue even further.
Commissioner Luke stated that it needs more discussion and he prefers
November. Commissioner Melton agreed, and said she would like to put it in
place but work into the changes. Mr. Kanner stated that it could probably be
referred with an effective date of the Board's choosing.
Commissioner Daly asked when the Road Department would run out of funds.
Mr. Kanner stated that proposed for next year is a 60% reduction in
preservation and overlay projects; the results of these reductions won't be felt
right away but will eventually make an impact. The goal is to use revenues to
the extent practical to do what is required. $1.5 million will be gone next year,
but will be partially replaced with the tipping fee. If the timber payments go
away, some money will come from the old system, maybe about $500,000.
Commissioner Luke pointed out that even if the federal government allocated
the $3 million, it still does not keep up with inflation. And some roads that are
being chip sealed now really should be paved.
Commissioner Daly said that he doesn't want to end up in a situation where
there are no options. The longer the Board puts off making decisions, the worse
it will be. He hopes the discussion doesn't drag on for too much longer.
Mr. Kanner stated that the Board could come back to it after the budget is
adopted. A decision would be needed in August since it has to be put on the
ballot by the first week of September.
Commissioner Melton added that there are too many moving parts with the
budget, and it needs to be clear when the Board makes a policy decision.
3. Review of Amendments to Humane Society Contracts.
Mr. Kanner reminded the Board of the incident when the Humane Society of
Redmond seized a bunch of goats and had to hold them due to court issues, and
billed the County for the time they were held. At that point, it was realized that
the contract did not envision this type of situation.
Minutes of Administrative Work Session Monday, March 3, 2008
Page 2 of 5 Pages
Laurie Craghead stated that there have been quite a few changes to the
agreement. This situation was contemplated in the original contract but for just
a five-day period; it didn't address judicial holds. She has been trying to work
with the District Attorney's Office on this issue. There needs to be a provision
in this situation to allow extremely sick or injured animals to be euthanized
rather than trying to keep them alive because of a court case.
Disposal of the animals will be the full responsibility of the contractor. They
have to provide a description of the animals to the County. They also have to
assign a control number immediately when an animal comes in, and indicate
where the animal originated. This relates to how the licensing fee is paid for
dogs. There also needs to be more information as to where the money is going,
and more public outreach is needed. Redmond will handle livestock issues until
such time as HSCO is able.
Quarantine is now addressed, as is refusals to accept animals from authorized
representatives. Under cremation, individual information on each animal, and
how many are being cremated is required. At this point only Redmond is
providing this information.
New means are being developed to be able to give dog owners citations for
failure to license.
Details on efforts to adopt out animals are needed. There will be a report on
how many days the animal is available for public viewing, taken to an adoption
event or other. The Human Societies did not want that included. The age of the
animal will be included, and medical expenses will be paid for if immediately
known. It needs to be known if a dog is licensed; this is State law.
The plan is to have the Sheriff's official take an injured dog into a veterinarian,
who will determine its condition; then it will go to the Humane Society if
appropriate.
The Humane Societies wanted more information kept confidential.
They do not want to ID microchip the animals; they say it costs $40. (It was
pointed out that the chips cost under $10.)
Concerning cats, the amount paid per cat daily is being lowered to $6.50. It has
been increased for dogs to $8. The County will pay for judicial holds.
Minutes of Administrative Work Session Monday, March 3, 2008
Page 3 of 5 Pages
In regard to dogs, the time and payments will be graduated; each week the
amount will be cut, which is an incentive to foster out the dog while it is tied up
in court. There is also an incentive to work with the District Attorney and
Legal Counsel to get the animals officially surrendered. If a dog is picked up
for a dog board hearing, the number of days needs to be known. The cost is $8
a day until the judicial hold is over.
Small animals have been split out from others. Birds, chickens and reptiles are
$2.50 a day; large animals are $12 per day. Large animal medical expenses are
included if it is a judicial issue.
The original contracts expire in June 2009. Mr. Kanner said that the Humane
Societies are supposed to report in person to the Board once a year about their
activities and outreach, but this hasn't been done for some time.
Regarding the licensing program through veterinarian offices, only about half a
dozen have signed up. He will recontact them again. The $1 fee may not be
enough incentive to participate.
4. Consideration of Economic Development Grant Requests.
Commissioner Luke said that $2,000 for the La Pine Community Kitchen was
authorized last week, and should be added to the Wednesday agenda.
5. Update of Commissioners' Meetings and Schedules.
Commissioner Luke stated that he met with ODOT and the Oregon Department
of Fish & Wildlife regarding the Lava Butte to Sunriver stretch of highway.
They have recommended fencing for seven miles with tunnels for deer to cross
under. The deer don't cross there anymore and are crossing farther south, but
the agencies want the deer to come back to their traditional area. No tunnels
like this are in Oregon at this time. This will all go out for public comment, but
it will likely be too expensive to do any time soon.
6. Other Items.
The Board went into executive session under ORS 192.660(2)(h), potential
litigation, at 2:35 p.m. No action was taken.
Minutes of Administrative Work Session Monday, March 3, 2008
Page 4 of 5 Pages
Being no further discussion, the meeting adjourned at 2:45 p. m.
DATED this 3rd Day of March 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
cz"" /e -
De nis R. Luke, Chair
Minutes of Administrative Work Session
Page 5 of 5 Pages
Monday, March 3, 2008
(1k,e
Tammy (Baney) Melton, Vice Chair
- Ef -
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, MARCH 3, 2008
1. Discussion of E-mail Retention Plan - Erik Kropp, Joe Sadony
2. Follow-up Discussion of Transient Lodging Tax
3. Review of Amendments to Humane Society Contracts
4. Consideration of Economic Development Grant Requests
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
4
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REVIEWED
LEGAL COUNSEL
CONTRACT NO. 2008-106
AMENDMENT TO CONTRACT 2006-226
DESCHUTES COUNTY SERVICES
THAT CERTAIN AGREEMENT, Deschutes County Services Contract No. 2006-226 by and between Deschutes County,
(County) and HUMANE SOCIETY OF CENTRAL OREGON (Contractor) effective July 1, 2006, is amended as set forth
below with new language underlined and language to be deleted in stFiket#Fough. All other provisions of the contract
remain unchanged.
The above listed contract is amended as follows. The consideration for these amendments is the mutual promises
contained in the amendments.
EXHIBIT 1
DESCHUTES COUNTY SERVICES CONTRACT
Contract No. 2006-226
STATEMENT OF WORK, COMPENSATION
AND PAYMENT TERMS
Contractor shall perform the following work:
a. Definition. "Authorized Representative" means Deschutes County Legal Counsel, Deschutes County Deputy or
Animal Control Technician or any other representative of Deschutes County authorized by the Board of County
Commissioners or the Board of Supervisors.
b. General Scope of Services. unless otherwise provided by law, Contractor shall provide, at its shelter located at 61170
SE fi Street, Bend, Oregon 97702 ("Shelter"), animal impoundment and maintenance care tasks including, but not
limited to, providing shelter, food, care, disposition, euthanasia and the disposal of the animals impounded by an
Authorized Representative or brought to the shelter by public. Additionally, Contractor shall provide education,
community service and advertising to support other programs provided under this Contract.
c. Impoundment and Boarding. Contractor shall receive and board animals impounded by an Authorized
Representative and stray animals brought to Contractor by the public, in an adequate and sanitary environment at
the Shelter.
1) Contractor shall impound and board animals according to the following conditions:
a) Impounded animals or stray animals brought to Contractor by an Authorized Representative or the public,
with or without identification, shall be held a minimum of five days, unless sooner claimed by the owner or
keeper of such animal
b) Animals impounded by judicial or administrative order may be held for an indefinite period of time and
shall be released or disposed of only in accordance with the special written instructions from the court or
County Legal Counsel.
c) For animals impounded by judicial or administrative order, Contractor shall affix all special written
instructions, including the reason for impoundment (e.g., livestock cases), to the gate tag. In lieu of this
required information placed directly on the gate tag, the gate tag may refer to the impound form for details.
ed) At the discretion of Contractor, sick or injured animals brought to the shelter by the public may be promptly
disposed of as provided by law.
i. Such disposal decision shall be the full responsibility of Contractor.
ii. Within sixty (60) days of the effective date of these amendments, Contractor shall provide Coun y with
a full description of the process to be used and factors to be considered for determining when and
how to dispose of a sick or injured animal prior to the termination of the hold period in Paragraph 1.a).
fe) Immediately upon receipt of an impounded animal, Contractor shall assign a Control Number tc each
animal impounded.
Page 1 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)
2)
3)
4)
5)
6)
7)
gf) Contractor shall maintain a full and complete written record of all animals impounded pursuant to this
Contract. and such& record shall
efinclude at least the following information:
i. The date of the impoundment.
ii. The source of the impoundment, including the Authorized Representative's name an#-or the name of
the public member who brought the animal to the shelter.
iii. The reason for impoundment.
iv. The exact location of pisk-upwhere the animal was found by the Authorized Representative or public
member.
v. The designated holding period for the animal and any special instructions, including, but not limited to,
specific instructions regarding the holding, release or disposal of the animal.
vi. The name of the judicial official or Authorized Representative who designated the special instructions
referred to in Exhibit 1, Paragraph 1.0)b).
vii. A general description of the animal, including the animal's breed, if known.
viii. Any inoculation or medical treatment to be -administered or to be administered to the animal at
Contractor's Shelter.
ix. Whether an owner or keeper was identified who did not claim the animal.
x. Whether the dog is licensed, and, if so, the license number.
xi. Whether the animal was claimed, adopted, destroyed or otherwise disposed of by Contractor, and the
date thereof.
xii. Name, address, phone number and any other identifying information, such as driver's license number
of any owner or keeper who retrieves an impounded deganimal.
xiii. The name, address and telephone number of the person who released possession of the animal to
Contractor.
xiv. Control Number given to the impounded animal by Contractor.
hex.
xv. Any illness or injury.
xvi. The number of days an animal is held as of the date of the report.
xvii. The results of any temperament testing.
xviii. If euthanized, the reason for the euthanasia such as by order of the Deschutes County Board of
Supervisors or illness.
xix. If euthanized, notation such as "per request of owner" shall be insufficient.
xx. If the animal is a dog and unlicensed n, whether the owner/keeper was cited for failure to license.
tag) Contractor shall provide County a copy of a form completed pursuant to Exhibit 1, Paragraph 1.c.1)gf) for
each impounded animal in electronic form compatible with County computer software in addition to any
hard copies provided by Contractor.
h) Until such time as the Humane Society of Central Oregon has facilities to board and care for larger
animals (see description in Paragraph 3.d. for definition of "larger animals"), Contractor and County
understand that the Humane Society of Redmond shall be responsible for boarding and caring for larger
animals.
Prior to release of any impounded dog to the owner or keeper, Contractor shall require the owner or keeper to
present photo identification and Contractor shall record any identifying information such as driver's license
number.
Prior to release of any impounded dog to the owner or keeper, Contractor shall charge the owner or keeper an
impound fee in accordance with the County's fee schedule.
Contractor shall make a reasonable effort to notify the owner or keeper of an impounded animal before the
animal is removed from impoundment.
Contractor shall provide board and care for quarantine animals brought to Contractor by an Authorized
Representative.
a) "Quarantine" means the animal will be housed separately for ten consecutive days due to having bite a
person and, in the professional opinion of a the Contractor's veterinarian has an illness, a 3hysical
condition or parasites.
b) Contractor shall submit forms for quarantined animals pursuant to Exhibit 1, Paragraph 1.c. 1)g) to ~ounty.
Contractor shall hold impounded animals in accordance with such other instructions given to Contractor by an
Authorized Representative.
Contractor shall not refuse to intake, hold or impound any stray or judicial hold animal brought to Con ractor's
facility by an Authorized Representative (except for 1.c.1)h) above for HSCO) unless the Authorized
Representative agrees or unless the animal has a serious or life threatening injury or illness requiring
immediate care as determined by the Authorized Representative.
Page 2 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)
1116
8) For all animals that do not have a serious or life threatening injury or illness requiring immediate care as
determined by the Authorized Representative, Contractor shall be responsible for all medical care of those
animals.
d. Cremation of Dead Animals. Contractor shall dispose of dead animals by cremation at Contractor's crematorium.
Subject to the following conditions, Contractor shall have the exclusive right to operate the crematorium at such
times and on such terms as Contractor so determines.
1) Contractor shall dispose of all dead animals brought to its facility by an Authorized Representative.
Additionally, Contractor shall dispose of all stray animals that have been euthanized following expiration of the
applicable holding period.
2) Contractor shall be responsible for the normal maintenance and repair of the crematorium, including the
structure in which the crematorium is located.
3) Contractor shall pay all direct and indirect costs of operating the crematorium, including utilities, labor,
maintenance and repair.
4) Contractor shall be responsible for obtaining and maintaining all local and state permits required in the
operation of the crematorium, and shall undertake such other acts as are necessary to place and maintain the
crematorium and its operations in full compliance with the rules and regulations of the Oregon Department of
Environmental Quality and other federal, state and local agencies with jurisdiction over the crematorium.
5) Contractor shall keep complete and accurate records of the following:
a) the weight of dead animals per animal that are cremated at County's expense;
b) the total weight of each dead animal cremated at County's expense;
c) the number of dead animals cremated;
d) the operation, maintenance and repair of the crematorium and associated facilities;
e) the permitting and compliance with environmental regulations. Sun_h. rep-ords shall be made available te
e. Related Responsibilities.
1) Contractor shall make its facility open daily to the public daily-(legal holidays, Sundays and no more than four
annual in-service days excepted) at hours to be determined by Contractor, but in no case less than five hours
per day to allow impounded animals to be claimed by their owner or keepers. Contractor shall extend the
number of impound days, to the extent necessary to offset closed days.
2) Contractor shall provide access to the facility to Authorized Representatives on a 24-hour, seven-day week
basis to allow for the lodging of impounded animals.
3) Contractor shall provide all reception and administrative support for transactions involving animals that are
brought to Contractor.
4) Unless otherwise directed by an Authorized Representative, all animals not returned to their owner or keepers
shall become property of Contractor after the expiration of the applicable holding period set forth hereinabove.
After the applicable holding period, Contractor shall have sole authority to make all adoption and disposal
decisions
5) Citation.
a) Prior to release to the owner or keeper of any impounded dog that has not been licensed by County:
i. - Contractor shall issue a citation to the owner or keeper for violation of the Deschutes County Code
for failure to license the dog;
ii. Contractor shall require the owner or keeper to provide a license for the dog; or
iii. Contractor shall require the owner or keeper to present a citation issued by the Sheriffs Office for
failure to license the dog under DCC 6.04.
b. Contractor shall issue statement on gate tag for owner to pick citation at SO office before HSCO can
release dog to owner or keeper.
6) Contractor shall maintain personnel authorized by the Deschutes County Sheriff to issue citations.
7) For all dog adoptions, Contractor shall provide to County a record comprising of at least the following
information
a) Name of person adopting the dog.
b) Address of person adopting the dog.
c) Phone number of person adopting the dog.
d) Breed, color and sex-gender of dog adopted.
e) County dog license number if the dog is six (6) months or older.
f) Copies of all rabies and spay/neuter certificates.
g) The spay/neuter status.
h) The xact location where the animal was found by the Authorized
Representative or public member.
8) On the 15th of each month, along with the information required in Exhibit 1, Paragraphs 1.c.1)jf), 1.c.3), 1.d.5),
and 1.e.7 and 9), Contractor shall remit to County all dog license and pet identification tag fees collected by
Contractor during the prior month.
Page 3 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)
9) Contractor shall promptly notify the County Sheriffs Office of reports of animal abuse, neglect or theft.
10) Contractor shall not give legal advice to the public.
11) Contractor shall apply all monies received pursuant to Exhibit 1, Paragraphs 3.1. and m. only toward pay 9
any construction debt remaining for the current facility that was completed in January of 2005. Contractor shall
provide yearly documentation of any fewa4#pg-debt balance and shall refund any monies paid by County in
excess of that debt.
12) Contractor shall sell and issue domestic County dog licenses and sat ideft+fisatief►-pet identification tags to the
public in accordance with the current County fee schedule.
13) Contractor shall sell and issue dog licenses and Gat identifiGati pet identification tags regardless of whether
or notie the person with whom the animal is to be located resides within Deschutes County.
143) Contractor shall utilize and coordinate with the County's animal license database.
154) Contractor shall provide physical space and telephone line for computer connection to the County database
for purposes of processing license requests and responses to animal lost and found inquiries
Education Services.
1) Contractor shall provide or sponsor education programs, community service programs and advertising in all
areas of animal care and welfare.
4-2) Contractor shall provide such education programs in accordance with the terms and conditions mutually
agreed to by County and Contractor.
321) Such programs shall include license, spay/neuter/vaccine programs, educational programs (such as school
orientation and awareness programs) and advertising through the local media.
43) Contractor shall apply all monies received pursuant to Exhibit 1, Paragraphs 3.i and j only to the these
education and community services.
4) On the 15th of each month, Contractor shall provide to County a monthly report of Contractor's compliance
with Paragraph 1.f.(1) through (4).
5) At least once a calendar year, Contractor shall provide an oral presentation to the Deschutes County Board of
County Commissioners a report of all contract activities.
2. County Services. County shall provide Contractor, at County's expense, with material and services described as
follows:
a. Special Instructions. County shall promptly notify Contractor in writing of any special instructions, new
developments or additional information regarding impounded animals that may be necessary in order for
Contractor to fulfill its duties pursuant to this Contract.
b. County to Supply Known Information. An Authorized Representative of the County shall provide all known
information required under Exhibit 1, Paragraph 1.bc.1)fe).
c. Vehicle Disinfection. After each use, County shall disinfect all County vehicles used to transport animals to
Contractor's shelter.
d. County Purchase of Dog Tags. County shall purchase all dog license tags and provide them to Contractor.
e. Forms and Software Maintenance. County shall provide Contractor the following:
1) Licensing forms.
2) Reporting forms in electronic format.
3) Ongoing programming maintenance for licensing database.
f. Renewal Notices. County shall issue all dog license renewal notices.
g. Payment Schedule. Within twenty-one (21) days of Contractor's submittal of the monthly reports and fees required
in Exhibit 1, Paragraph 1.e.8), County shall distribute payment to Contractor.
h. If an animal is determined by the Authorized Representative to have a serious or life threatening injury or illness
requiring immediate care at the initiation of the impoundment of that animal, the Authorized Representative: shall
be responsible for obtaining medical care of that animal until such time as the animal can be transported to
Contractor's facility.
i. To the extent allowed by law, County shall not disclose and shall use for County purposes only any personal
information submitted to County by Contractor for any owner or keeper who retrieves an impounded animal, any
person who released possession of an animal to Contractor and of any person adopting an animal.
3. Consideration.
a. Boarding Fee.
1) Dogs.
a) County shall pay Contractor a boarding fee of $24.00 per day per dog for a maximum of five days fo, each
dog impounded by a County Authorized Representative or brought to the Shelter by the public.
b) If the fifth day of the five-day impoundment period is a Sunday or legal holiday, the County will pAy the
boarding fee for each day the animal dog is held for the Sunday or legal holiday.
2) Domestic Cats.
Page 4 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)
b.
C.
a) Except as provided in Exhibit 1, Paragraph 3.b., County shall pay Contractor a boarding fee of $6.50 per
day per cat for a maximum of five days for each cat impounded by a County Authorized Representative.
b) If the fifth day of the five-day impoundment period is a Sunday or legal holiday, the County will pay the
boarding fee for each day the animal at is held for the Sunday or legal holiday.
Domestic Cats Held by Judicial/Administrative Order.
1) County shall pay Contractor $66.850 per day for domestic cats held by judicial or administrative order in
excess of five (5) days.
2) Cats held by judicial or administrative order means cats required to be impounded by order of the court or held
for evidence in a criminal court proceeding.
Dons Held by Judicial/Administrative Order.
1) County shall pay Contractor for dogs held by judicial or administrative order as follows:
a) $24.00 per day for days one (1) through ten (10).
b) $12.00 per day for days eleven (11) through sixteen (16).
c) $ 6.00 per day starting with day seventeen (17) and continuing until the judicial or administrative hold is
terminated.
2) Dogs held by judicial order means dogs required to be impounded by order of the court or held for evidence in
a violation or criminal court proceeding.
3) Dogs held by administrative order means dogs held pending disposition after a hearing before the Deschutes
County Board of Supervisors.
4) If a judicial or administrative order requires the boarding of a dog for longer than five (5) days, Contractor shall
coordinate with the District Attorney's Office for Deschutes County, the Deschutes County Sheriffs Office and
the Deschutes County Legal Counsel as to the care and disposition of the impounded dogs during the period
of impoundment.
Boarding Fees for Other Animals. For any animal other than dogs or domestic cats impounded by a County
Authorized Representative, boarding fees shall be as follows.
1) days. All beard fees shall be f9F f five If the fifth day of the five-day impoundment period is a
Sunday or legal holiday, the County will pay the boarding fee for each day the animal is held for the Sunday or
legal holiday.
4-2) Small animals, including but not limited to snakesreptiles, birds, chickens, geese, ferrets impounded by
County Authorized Representative.
a) The County shall pay Contractor a boarding fee for small animals of $2,50 per day per small animal for a
maximum of five days for the first five (5) days per Paragraph 1.c.1)a) above.
b) If a judicial or administrative order requires the boarding of small animals for longer than five (5) days,
then the boarding fees shall be paid at a rate of $2.50 per day per small animal for up to sixteen (16) days,
including the initial five (5) days.
23) Larger animals, including but not limited to horses, llamas, sheep, goats, llamas; pigs, -hefses emus
impounded by County Authorized Representative.
a) The County shall pay Contractor a boarding fee for horses, donkeys, mules and llamas of $12.00 per day
per horse or llama for a maximum of five days.
1) If a judicial or administrative order requires the boarding of a horse or llama for longer than the five (5)
days, the County shall pay $12.00 per day per horse or lama for up to twenty-one (21) days, including
the initial five (5) days.
2) The County shall also pay medical expenses in accordance with Paragraph 3.d.4) below.
b) The County shall pay Contractor a boarding fee for other larger animals of $6.00 per day per other larger
for a maximum of five days.
1) If a judicial or administrative order requires the boarding of another larger animal for longer than the
five (5) days, the County shall pay $6.00 per day per other larger animal for up to twenty-one (21)
days, including the initial five (5) days.
2) The County shall also pay medical expenses in accordance with Paragraph 3.d.4) below.
c) If a judicial or administrative order requires the boarding of larger animals for longer than five (5) days,
Contractor shall coordinate with the District Attorney's Office for Deschutes County, the Deschutes County
Sheriffs Office and the Deschutes County Legal Counsel as to the care and disposition.
d) Larger animals held by judicial or administrative order means larger animals required to be impounded by
order of the court or held for evidence in a criminal court proceeding.
4) Larger Animal-Medical Expenses
a) Contractor is responsible for billing County for the itemized costs for reasonable veterinarian care and
medicines during the period of impoundment.
b)4)AII impounded injured or ill larger animals must be seen by a qualified veterinarian as soon as possible
upon impoundment to determine the extent of the injuries or illness.
Page 5 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)
ce) Contractor shall attach to the bill for veterinarian care and medicines a copy of the veterinarian's report regarding
the larger animal's injuries or illness during the period of impoundment. Automatic Increase in Boarding Fee
Payment.
1) The boarding fee for dogs shall automatically increase each July 1 in the amount of the immediately prior June
annual All Cities CPI-U times the daily boarding fee then in effect, rounded to the nearest $0.25.
2) The maximum daily boarding fee for boarding dogs under this Contract shall not exceed $26.00.
f. Retention of Impound and Boarding Fees. Contractor may also retain all impound and boarding fees received from
owner or keepers of impounded animals.
g. Cremation Fees. Upon receipt of monthly invoices from Contractor, County shall make timely payment to
Contractor of $1.00 per pound for the cremation of the following classes of dead animals.
1) Dead animals brought to Contractor's facility by an Authorized Representative.
2) Stray animals brought to Contractor's facility by an Authorized Representative that have been subsequently
euthanized following expiration of the applicable holding period.
h. Other Cremation Income. Contractor shall be entitled to all other income derived from the operation of the
crematorium, located at its Shelter.
i. County Payment of First $4.00 of License Fees. For all dog license fees collected in accordance with the County
fee schedule from dog owner or keepers residing in the Bend-La Pine and RethArs School Districts, County shall
pay Contractor $4.00 of the first $10 collected.
j. Retention of Other Animal Identification Tag Fees.
1) For all other animals other than dogs, County shall pay Contractor all identification tag fees collected in
accordance with the County fee schedule from the animal owners or keepers residing in the Bend-LaPine acid
Rrst#ers-School Districts.
2) County shall deduct the cost to the County of the tags prior to payment to Contractor.
k. Fees for Education. Spay/Neuter Programs. All monies paid to or retained by Contractor pursuant to Exhibit 1,
Paragraphs 3.i. through k. must be applied to expenses for Contractor's responsibilities provided in Exhibit 1,
Paragraph 1.f.
1. Payment of Additional Funds from Dog Licenses-Altered Dogs. For all dog license fees collected for altered dogs
from dog owner or keepers residing in the Bend-La Pine -school Districts, County shall pay
Contractor the difference between the first $10.00 and the total amount collected.
m. Payment of Additional Funds from Dog Licenses-Unaltered Dogs For dog license fees for unaltered dogs, County
shall pay Contractor the amount Contractor would have received pursuant to Exhibit 1, Paragraph 3.1. had the dog
been altered.
n. Limitation on Payment of Additional Funds. County is obligated to pay Contractor pursuant to Exhibit 1,
Paragraphs 3.1. & m. only until the Contractor's original debt on the New Facility is satisfied.
o. Deduction of Cost of Dedicated Phone Lines. Prior to payment to Contractor pursuant to Exhibit 1, Paragraph 3.,
County shall deduct any expenses for dedicated phone lines used by Contractor to access County's animal license
and information databases.
p. Contractor's Failure to Timely Submit Reports and Invoices. If Contractor fails to comply with Exhibit 1, Paragraph
1.e.9), County shall deduct a late penalty of $25 or twenty-five (25%), whichever is greater, from the amount
County would have distributed to Contractor for that month.
q. County's Failure to Timely Remit Payments. If County fails to comply with Exhibit 1, Paragraph 2.g., County shall
pay Contractor a late penalty of $25 or twenty-five (25%), whichever is greater.
r. Contractor shall notify County in writing of the impending expiration of this Contract thirty (30) calendar days prior
to the expiration date.
s. A day is defined as beginning at 12:01 am and ending at 12:00 am.
t. Contractor shall be entitled to reimbursement for expenses as set forth in Exhibit 5 ❑ YES 0 NO
[Check one]
4. The maximum compensation.. No maximum consideration.
5. Schedule of Performance or Delivery.
a. County's obligation to pay depends upon Contractor's delivery or performance in accordance with the schedule
listed in Exhibit 1, Paragraph 1.
b. County will only pay for completed work that conforms to the terms of the Contract.
CONTRACTOR SIGNATURE
Signature
Title
Page 6 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)
Name (please print)
Date
DESCHUTES COUNTY SIGNATURE
(This Contract Amendment is not binding on County until signed by the Deschutes County Board of County
Commissioners)
Dated this of '2007 BOARD OF COUNTY COMMISSIONERS
MICHAEL M. DALY, CHAIR
DENNIS R. LUKE, COMMISSIONER
ATTEST:
Recording Secretary TAMMY BANEY, COMMISSIONER
Page 7 of 7 - Amendment to Deschutes County Services Contract No. 2006-226 (Contract No. 2008-106)