2008-534-Minutes for Meeting March 26,2008 Recorded 4/15/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 1008534
NANCY BLANKENSHIP, COUNTY CLERK 1iJ V D
COMMISSIONERS' JOURNAL
IIIIIIIIIIIIIIIIllllllilliii111 04/15/2008 08;32;03 AM
03-53
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 26, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tammy
Melton. Also present were Dave Kanner, County Administrator; Erik Kropp,
Deputy County Administrator; Laurie Craghead, Legal Counsel; Teresa Rozic,
Property & Facilities; media representative Hillary Borrud of The Bulletin; and
seven other citizens.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2008-025, Approving the Pagel Annexation into Deschutes
County Rural Fire Protection District #1.
Ms. Craighead gave a brief overview of the item, which involves just one
property.
Chair Luke opened the public hearing. Being no testimony offered, he closed
the hearing.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 1 of 7 Pages
3. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2008-026, Approving the Meyer Annexation into Deschutes
County Rural Fire Protection District #2.
Ms. Craghead indicated that this involves several properties, the owners of
which all agree to the conditions of the annexation.
Chair Luke opened the hearing at this time.
Tom Fay, Manager of the District, stated that the property is distant but adjoins
City-owned property.
Being no further testimony offered, Chair Luke closed the hearing.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2008-136, Amending an Intergovernmental Agreement with the Oregon
Commission on Children & Families regarding Runaway and Homeless
Youth Initiative Grant Funds.
Dave Kanner indicated that this involves additional funding that will pass
through to the contractor.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Signature of Resolution No. 2008-
036, Approving an Application for State Funding of Affordable Housing in
the City of La Pine.
Teresa Rozic summarized the project, which has taken since 2005 to complete.
A committee was appointed to examine the need and solutions to the problem.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 2 of 7 Pages
Ms. Rozic then listed the people who were involved in the project.
Commissioner Luke asked that letters be drafted thanking the participants.
Pacific Crest Company was the only applicant/sponsor. There is a gap in
project funding of $765,000 that will have to be addressed by the end of the
fiscal year.
Commissioner Daly stated that he is concerned about the proposed entrance
through the Senior Center. He feels that all of the infrastructure needs to be in
place, including sewer lines and roads. Ms. Rozic said that the infrastructure
costs for this would be about $150,000. There may be grant funding available
for some of these items.
The 4.5 acres would be conveyed to the developer; however, conditions can be
applied if necessary. Phase I is funded by OHCS. (Ms. Rozic referred to an
oversized map at this time.) The Resolution directs staff to work with the
sponsor to find funding for the project; the property would not be conveyed at
this time.
Commissioner Melton stated that she thought the 4.5 acres would be needed to
fill the requirements of parking and open space so the project would work. Ms.
Rozic added that this is involves density.
Rob Roy and John Gilbert, the proposed developers, came before the Board. In
regard to the location of utilities, they are in the northeast corner of the Senior
Center property. Midstate Electric has assured them that they can easily access
the proposed site. He added that Senior Center management has indicated they
have no problem with using their property for temporary access.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Authorizing County
Administrator's Signature of Document Nos. 2008-038,2008-039 and 2008-
040, Cable Franchise Agreements with Bend Cable Communications,
Chambers Communications and Crestview Cable.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 3 of 7 Pages
Dave Kanner stated that a change has been made on page 9 regarding when the
payments would begin. Instead of payments being collected immediately, the
County would have to provide ninety days' notice to begin collecting payments
He said that the language is similar to that used in agreements with the cable
providers and the cities; however, the cities only have to work with one
company each.
Cable franchises are different than others in that the FCC requires this fee but
does not pursue it. It is up to the local entities and the cable companies to come
to agreement.
In regard to broadcasting Board meetings, the cable company must create an
origination point in the County building if they have the ability to do a "live"
feed. Otherwise they have to make the meeting available through broadcasting.
These would include Board of Commissioner, Planning Commission and
Budget committee meetings, and possibly others.
The maximum fee at this point is 5%; however, the County does not have to
charge the maximum amount. In the future if the maximum allowable is
changed by the FCC, the County can match that maximum amount.
Commissioner Melton asked that "up to 5%" be inserted instead of just "5%".
MELTON: Move approval of County Administrator's signature, with the
changes as noted.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Resolution No. 2008-
039, Co-Sponsoring the Deschutes County Rural Enterprise Zone (La
Pine).
Roger Lee came before the Board and explained that the City Council of La
Pine will be considering a similar Resolution and its next meeting. He said that
this requires a sponsor, which has to be a port district, cities and counties.
DALY: Move approval.
MELTON: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 4 of 7 Pages
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
Consent Agenda Items
8. Signature of Letters Appointing Patti Moss, Michael M. Daly and Arthur
Johnson to the Hospital Facility Authority Board, through August 31, 2011
9. Signature of Resolution No. 2008-031, Appropriating a New Grant in the
Mental Health Department (Children's Safety Initiative)
10. Signature of Resolution No. 2008-032, Appropriating a New Grant in the
Mental Health Department (Client Employment Services)
11. Signature of Resolution No. 2008-033, Transferring Appropriations to the
Community Development Block Grant Fund
12. Signature of Resolution No. 2008-035, Declaring Certain Personal Property
Surplus and Directing Disposition (Election Supplies)
13. Signature of Resolution No. 2008-037, Transferring Appropriations within the
Mental Health Fund
14. Signature of Resolution No. 2008-038, Transferring Appropriations within the
Solid Waste Fund
15. Approval of Minutes:
. Work Sessions: March 17 and 19
16. Economic Development Grant Requests
None were offered.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 5 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
17. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9-1-1 County Service District in the Amount of
$17,032.17.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
18. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$1,859.98.
DALY: Move approval, subject to review.
MELTON: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $512,532.52.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 6 of 7 Pages
20. ADDITIONS TO THE AGENDA
A. Signature of a Letter Accepting the Resignation of Mike Shirtcliff from
the Deschutes County Planning Commission, and Thanking Him for His
Service.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
B. Signature of a Letter Appointing Richard Klyce to the Deschutes
County Planning Commission, through June 30, 2010.
MELTON: Move approval.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
Being no further items to come before the Board, Chair Luke adjourned the
meeting at 10:50 a. m.
DATED this 26th Day of March for the Deschutes County Board of
Commissioners.
Denn' . Luke, Chair
Tammy (Baney) Melton, Vice Chair
ATTEST: -Z~
Michael M. Daly, ommissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, March 26, 2008
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 26, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. A PUBLIC HEARING and Consideration of Signature of Order No. 2008-
025, Approving the Pagel Annexation into Deschutes County Rural Fire
Protection District # 1 - Laurie Craghead, Legal Counsel
3. A PUBLIC HEARING and Consideration of Signature of Order No. 2008-
026, Approving the Meyer Annexation into Deschutes County Rural Fire
Protection District #2 - Laurie Craghead, Legal Counsel
4. CONSIDERATION of Chair Signature of Document No. 2008-136,
Amending an Intergovernmental Agreement with the Oregon Commission on
Children & Families regarding Runaway and Homeless Youth Initiative Grant
Funds - Debi Harr, Commission on Children & Families
5. CONSIDERATION of Signature of Resolution No. 2008-036, Approving an
Application for State Funding of Affordable Housing in the City of La Pine -
Teresa Rozic, Property & Facilities
Board of Commissioners' Business Meeting Agenda Wednesday, March 26, 2008
Page 1 of 6 Pages
6. CONSIDERATION of Authorizing County Administrator's Signature of
Document Nos. 2008-038, 2008-039 and 2008-040, Cable Franchise
Agreements with Bend Cable Communications, Chambers Communications
and Crestview Cable Communications - Dave Kanner, County Administrator
7. CONSIDERATION of Signature of Resolution No. 2008-039, Co-Sponsoring
the Deschutes County Rural Enterprise Zone - Roger Lee, Economic
Development for Central Oregon
CONSENT AGENDA
8. Signature of Letters Appointing Patti Moss, Michael M. Daly and Arthur
Johnson to the Hospital Facility Authority Board, through August 31, 2011
9. Signature of Resolution No. 2008-031, Appropriating a New Grant in the
Mental Health Department (Children's Safety Initiative)
10. Signature of Resolution No. 2008-032, Appropriating a New Grant in the
Mental Health Department (Client Employment Services)
11. Signature of Resolution No. 2008-033, Transferring Appropriations to the
Community Development Block Grant Fund
12. Signature of Resolution No. 2008-035, Declaring Certain Personal Property
Surplus and Directing Disposition (Election Supplies)
13. Signature of Resolution No. 2008-037, Transferring Appropriations within the
Mental Health Fund
14. Signature of Resolution No. 2008-038, Transferring Appropriations within the
Solid Waste Fund
15. Approval of Minutes:
• Work Sessions: March 17 and 19
16. Economic Development Grant Requests
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
17. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1
County Service District
Board of Commissioners' Business Meeting Agenda Wednesday, March 26, 2008
Page 2 of 6 Pages
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
18. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
20. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Monday, March 24, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session- could include executive session(s)
Tuesday, March 25, 2008
9:00 a.m. Interviews - Owners Representative for Jail Construction Project
Board of Commissioners' Business Meeting Agenda Wednesday, March 26, 2008
Page 3 of 6 Pages
Wednesday, March 26, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, March 27, 2008
9:00 a.m. Regular Department Update - Fair & Expo
11:00 a.m. Regular Department Update - Commission on Children & Families
Monday, March 31, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
2:30 p.m. Drug Court Graduation Ceremony, at the Courthouse
Wednesday, April 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, April 3, 2008
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
9:30 a.m. Regular Update - Judge Fadeley
11:00 a.m. Regular Meeting with Congressional Staff
Monday, April 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, April 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
5:30 p.m. (Tentative) Public Hearing on Proposed Sunriver Mall Project, at Sunriver
Board of Commissioners' Business Meeting Agenda Wednesday, March 26, 2008
Page 4 of 6 Pages
Thursday, April 10, 2008
12:00 noon Audit Committee Meeting
Tuesday, April 15, 2008
10:00 a.m. Regular Meeting of the Employee Benefits Advisory Committee
Wednesday, April 16, 2008
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 21, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, April 22, 2008
7:00 a.m. Bend Chamber of Commerce Forecast Breakfast, Bend Country Club
Wednesday, April 23, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, April 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, April 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
5:30 p.m. Public Hearing on Proposed Sunriver Mall Project
Board of Commissioners' Business Meeting Agenda Wednesday, March 26, 2008
Page 5 of 6 Pages
Monday, May 5, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, May 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, May 8, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond Council Chambers
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, March 26, 2008
Page 6 of 6 Pages
❑ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITIONS TO AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 26, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
CONSENT AGENDA
Signature of a Letter Accepting the Resignation of Mike Shirtcliff from the
Deschutes County Planning Commission, and Thanking Him for His Service
Signature of a Letter Appointing Richard Klyce to the Deschutes County Planning
Commission, through June 30, 2010