2008-548-Resolution No. 2008-042 Recorded 4/29/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 1009548
NANCY BLANKENSHIP, COUNTY CLERK V V D J D
REVIEW I COMMISSIONERS' JOURNAL 04/29/2008 0414;07 PM
AA�L COUNSEL
I III I III IIIIIIIIIIIIII III III
00 -s 8
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2007-2008 * RESOLUTION NO. 2008-042
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Mental Health Department requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 275-2200-501.97-01 Deschutes County Mental
Health Fund, Contingency $19,720
TO: 275-2200-444.16-70 Deschutes County Mental Health
Fund, Mental Health Specialist I
(.25 F.T.E.) $ 9,000
TO: 275-2200-444.18-22 Deschutes County Mental Health
Fund, Administrative Supervisor
(.07 F.T.E.) $ 2,723
TO: 275-2200-444.21-10 Deschutes County Mental Health
Fund, Life/Long Term
Disability $ 116
TO: 275-2200-444.21-50 Deschutes County Mental Health
Fund, Health & Dental
Insurance $ 4,422
TO: 275-2200-444.22-01 Deschutes County Mental Health
Fund, FICA/Medicare $ 896
TO: 275-2200-444.23-01 Deschutes County Mental Health
Fund, PERS $ 2,296
TO: 275-2200-444.25-01 Deschutes County Mental Health
Fund, Unemployment $ 83
PAGE. I OF 2 -RESOLUTION NO. 2008-042 (4/23/08)
TO: 275-2200-444.26-01 Deschutes County Mental Health
Fund, Workers' Compensation
Insurance $ 184
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this 03 rd day of April, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTF,SX-OUNTY, OREGON
JDE,LUKE,S R. Chair%\A - ��--�^II rl�.�./�.� OYATTEST: ANE M ON, Vice -Chair
��filiGtQ/L
Recording Secretary f C 47EL M. LY, mmissioner
PAGE. 2 OF 2 -RESOLUTION NO. 2008-042 (4/23/08)
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Deschutes County Mental Health
To: Board of Commissioners
From: Sherri Pinner
Business/Operations Manager
Date: March 19, 2008
Subj: Increase FY 07-08 Budgeted FTE
Deschutes County Mental Health (DCMH) will be requesting a transfer of
contingency to cover .32 FTE for FY 07-08. The Finance Dept. request
that the Board be made aware of the circumstances and that they give a
verbal approval prior to the appropriation transfer being presented as
an agenda item.
Below is a brief description of the matter.
DCMH had a MHS I budgeted as a .75 FTE for FY 07-08. An employee was
hired for that position in May/June 2007 as a 1.00 FTE. In July there
should have been a request for an additional .25 FTE. This shortage
went undetected because the .75 FTE was combined with an available
unfilled FTE that was designated for another program. This situation
was discovered in November 2007 when an employee was hired for the
position that was unfilled.
Additionally, there was a .25 FTE for a MHS I that was to be deleted
during the FY 07-08 budget process, but was overlooked. Seeing this
available, DCMH combined .07 of this position with a .93 FTE to create
a 1.00 FTE for a RHIT Supervisor, leaving a .18 MHS I unfilled and
available.
It was while researching the first scenario that the second scenario
was discovered. The .18 MHS I unfilled FTE has since been deleted and
we are currently .32 FTE (.25 + .07) over budget.
Tracking DCMH FTE is a complicated task and I hope to implement some
safeguards to prevent situations such as this from occurring.
Lacy Nichols
From: Sherri Pinner
Sent: Thursday, March 20, 2008 3:02 PM
To: Marty Wynne
Cc:: Lacy Nichols; Jeanine Faria
Subject: Contingency transfer
Attachments: Appropriation transfer .32 FTE.xls; .32 FTE Contingency Request.doc
Appropriation .32 FTE
transfer .32 FTE... itingency Request.d
Attached please find a contingency transfer request and a memo
explaining the reason for the request. We discussed this matter with the BoC yesterday
afternoon and received verbal approval to move forward with the contingency transfer.
Please let me know if you need any further information.
Jeanine - there is an additional worksheet tab with the project code information.
Sherri Pinner
Business/Operations Manager
Deschutes County Mental Health Department
541-322-7509
541-322-7565 fax
1