2008-564-Order No. 2008-040 Recorded 5/9/2008REVIEWED LEGAL COUNSEL DESCHUTES COUNTY OFFICIAL RECORDS CJ X008-564 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 111111111111111111111111111111 05'09/200e 08:1:,27 p" 2008-564 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Order declining review of Hearings Officer's Decision in File No. A-07-9 (A-08-6). * ORDER NO. 2008-040 WHEREAS, Appellants William and Martha Leigh Kuhn appealed the Deschutes County Hearings Officer's decision on application number A-07-9; and WHEREAS, Section 22.32.027 of the Deschutes County Code allows the Board of County Commissioners (Board) discretion on whether to hear appeals of Hearings Officer's decisions; and WHEREAS, the Board has given due consideration as to whether to review this application on appeal; now, therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY ORDERS as follows: PAGE 1 OF 2 - ORDER NO. 2008-040 (5/5/08) Section 1. That the Board will not hear on appeal application no. A-07-9 (A-08-6). Section 2. The appellant shall be granted a refund of some of the appeal fees, according to County Procedures. Dated this of , 2008 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON `Y'om-K DENNIS R. L HAIR TAMMY TO , VI CHAIR ATTEST: _ G Recording Secretary I AE M. D Y OMMISSIONER Record of Vote Commissioner Yes No Abstained Excused Dennis R. Luke L--- Tammy Melton C Michael M. Daly Effective date: ATTEST: day of 12008. Recording Secretary PAGE 2 OF 2 - ORDER NO. 2008-040 (5/5/08) Jf. Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ DESCHUTES COUNTY PLANNING DIVISION STAFF REPORT FILE NUMBER: A-07-9 HEARING DATE: September 24, 2007 6:30 P.M. Barnes and Sawyer rooms of the Deschutes Services Building 1300 NW Wall Street Bend, Oregon 97701 LOCATION: The subject property is located at 65595 Sisemore Road, Bend 97701. It is identified on Assessor's Map 16-11-19 as tax lot 100. APPELLANT: William and Martha Leigh Kuhn PO Box 5996 Bend, Or 97708 OWNER: Dowell, Pat Dowell, Jeff 10705 NE 38th Ave Vancouver, Wa 98686 REQUEST: STAFF CONTACT: 1. APPLICABLE CRITERIA: An appeal of Building Permit #B65731. Will Groves, Senior Planner A. TITLE 22 OF THE DESCHUTES COUNTY CODE, COUNTY ZONING. 1. Chapter 22.04, Introduction And Definitions 2. Chapter 22.16, Development Action Procedures 3. Chapter 22.32, Appeals 4. Chapter 18.40, Forest Use Zone - F-2 5. Chapter 18.84, Landscape Management Combining Zone - LM 6. Chapter 18.88, Wildlife Area Combining Zone - WA II. BASIC FINDINGS: Quality Services Perfortned With Pride A. LOCATION: The subject property is located at 65595 Sisemore Road, Bend 97701. It is identified on Assessor's Map 16-11-19 as tax lot 100. B. ZONING: The subject property is zoned F2, Forest Use Zone. The property abutting also within the Landscape Management (LM) Combining Zone and the property lies within the Wildlife Area (WA) Combining Zone. C. LOT OF RECORD: The subject property is a legal lot of record, being parcel 1 of minor partition MP-79-232. D. SITE DESCRIPTION: The subject property is 4.3 acres, slopes downward from east to west, and has a vegetative cover of ponderosa pine and juniper trees, as well as scrub brush. The property is accessed from Sisemore Road. There is an existing dwelling on the property with a driveway leading from Sisemore Road. E. PROPOSAL: The appellant appeals a Land Use Compatibility Statement (LUCS) provided by Deschutes County Planning for a building permit (B65731) for the interior remodel of an existing structure. H. PUBLIC COMMENTS: The Planning Division sent notice of this proposal to all property owners within 250 feet of the subject property. No responses were received. PUBLIC NOTICE: Prior to reviewing this DCC 22.32.050, Staff had sent notice of the hearing to the appellant, the landowner, all landowners within 250 feet, and published notice in the Bend Bulletin. J. PREVIOUS APPLICATIONS: The following land use application history is quoted from the Board of County Commissioner's decision on A-07-2: MP-79-69, Partition submitted in March of 1979. The information in the file indicates the partition was for two parcels, consisting of a 22-acre and a 20-acre parcel. What appears to be a decision letter dated May 9, 1979 denied the application based on an "interim agreement" between the County and the Oregon Department of Fish and Wildlife for a 40-acre minimum lot size in the proposed (not yet adopted) Tumalo Deer Winter Range areas. The decision letter indicated a right to appeal the decision, and it appears no appeal was submitted. MP-79-232, This partition application appears to have been originally submitted to the Planning Division on December 11, 1979, and, according to the maps in the file, was originally proposed as a 2-parcel partition consisting of a 20-acre and a 23.1-acre parcel (little change from MP-79-69). The County planner at that time sent a letter dated February 6, 1980 to the applicant indicating that the "original" application could not be reviewed "under the County's old zoning regulations." The Board believes that the Planner's letter was referring to a "first" version of MP-79-232. There is also a copy of a letter from the Planning Division dated December 28, 1979 indicating that the subject property was in a Wildlife combining zone and that the application fee would be returned since the partition could not be approved as submitted. The County's new comprehensive plan and implementing zoning ordinance (PL-15) were adopted on November 1, 1979, before the application was submitted. The zoning ordinance established a 40-acre minimum lot size for the deer winter range areas. It appears the partition application was somehow amended to show two small parcels and a common larger parcel (in spite of the December 28th letter) and held pending an application for a conditional use permit for a cluster or planned development. The decision on the partition application was issued by letter dated May 13, 1980. The final plat for this A-07-9 Page 2 of 10 partition indicates a setback limitation of 400 feet from Sisemore Road, with lines drawn on the plat indicating where the limitation applied. CU-80-22, Conditional use permit for a cluster development in an F-3 (WA) zone, to create two 4.3-acre parcels and a 34.4-acre common remainder parcel. The decision on this application was rendered on April 3, 1980. Board reviewed the application materials, along with the staff report and decision, and there does not appear to be any reference to a specific setback in any of the written materials. There are two drawings which indicate the proposed dwelling locations, one at a scale of 1" to 100', and the other with an approximate scale of 1/8" to 333. These two drawings show different proposed dwelling sites for the subject 4.3-acre property. The drawings were scaled off by staff and the first drawing (1" to 100') shows side setbacks of approximately 120 feet and 40 feet from the south and north property lines, respectively; the smaller scale drawing shows side setbacks of approximately 66 feet and 100 feet from the south and north property lines, respectively. LM-92-9, Landscape Management Permit for a single family residence on the subject property, findings and decision rendered on March 10, 1992. The approval was for a 1,568 square foot dwelling. The applicant ended up constructing only a portion of the dwelling according to the County Assessor's records (424 square foot dwelling, 576 square foot garage - total 1000 square feet). The plot plan submitted with the application indicates a setback of 50 feet from the south property line and 150 feet from the north property line. The Board finds that these setbacks cannot be correct, since the parcel is only 200 feet wide. The front setback is shown to be 744 feet; however a notation on the plot plan states, "This drawing is not to scale, the house site will not be more than 400 ft from Sisemore Road." Setbacks were not specifically addressed in the findings and decision on LM-92-9, except for the finding under item 3, Site Description on page 2 of the decision, which states, "These approvals established the two parcels for building sites which required a maximum 400' setback from Sisemore Road retaining approximately 33 acres for the protection and preservation of wildlife in the area." E-92-68, Extension of LM-92-9 for one year, to March 21, 1994. DR-01-5, Declaratory Ruling for a determination of the whether a setback of less than 100 feet, but not less than 25 feet for the side yard was approved for the subject property. This matter went before the County Hearings Officer at a public hearing on July 10, 2001. The record was left open until August 7, 2001. The Hearings Officer issued a written decision that was mailed out on September 17, 2001. The Hearings Officer determined that, "Based upon the foregoing Findings of Fact and Conclusions of Law, the Hearings Officer hereby DECLARES that the decision in CU-80-22 did approve side yard setbacks on the subject property less than 100 feet, but did not approve side yard setbacks of not less than 25 feet. The applicant appealed (A-01-19) the Hearings Officer's decision to the Board, for clarification. Staff was unsure what the decision meant and recommended that the Board hear the appeal. The Board determined it would hear the appeal and approved Board Order No. 2001-112. However, the transcript of the hearing before the Hearings Officer was not submitted within five days of the Board hearing as required by DCC 22.32.024(B) and, consequently, the appeal hearing did not occur. The applicant formally withdrew the appeal by letter dated December 12, 2001. On January 21, 2002, the Applicants filed an application (DR-02-2) and burden of proof statement for a declaratory ruling to establish the minimum side yard setbacks for Parcel 1 of MP-79-232. The Deschutes County Hearings Officer held a public hearing on Tuesday, April 2, 2002. The Hearings Officer issued her decision dated May 7, 2002, A-07-9 Page 3 of 10 denying the Applicants' request for a declaratory ruling as to what side yard setbacks were established in CU-80-22 on the grounds that the Hearings Officer found the question asked in this application to be the same as in the previous declaratory ruling. Therefore, pursuant to DCC 22.40.040(B), the applicant was precluded from reapplying for another declaratory ruling. In DR-02-2/A-07-2 the Board of Commissioners found that the record for the subject property includes at least one site plan map showing a side yard setback of forty (40) feet and; therefore, the side yard setbacks for the subject property are forty (40) feet. III. CONCLUSIONARY FINDINGS: TITLE 22 OF THE DESCHUTES COUNTY CODE: A. Chapter 22.04, INTRODUCTION AND DEFINITIONS 1. 22.04.020. Definitions. "Development action" means the review of any permit, authorization or determination that the Deschutes County Community Development Department is requested to issue, give or make that either. A. Involves the application of a County zoning ordinance or the County subdivision and partition ordinance and is not a land use action as defined below; or B. Involves the application of standards other than those referred to in DCC 22.040.030(A), such as the sign ordinance. For illustrative purposes, the term "development action" includes review of any condominium plat, permit extension, road name change, sidewalk permit, sign permit, setback determination, and lot coverage determination. FINDING: At the outset, the Planning Division asserts that the issuance of a LUCS for this building permit is a ministerial act and does not constitute a land use action as defined in DCC 22-04-020 and is not appealable under Title 22, as indicated in DCC 22.04.010(B). Mrs. Dowell applied for a building permit (B65731) on July 25, 2007 for the interior remodel of an existing structure. Deschutes County Planning was asked by the Deschutes County Building Division for a Land Use Compatibility Statement (LUCS). This building permit was reviewed by Deschutes County Planning for compatibility with the zoning ordinance and was found to be a use permitted outright on July 25, 2007. However, if the Hearings Officer finds that Title 22 is applicable in this case, then Staff believes that the review of this building permit by Deschutes County Planning constitutes a development action. "Land use action" includes any consideration for approval of a quasi-judicial plan amendment or zone change, any consideration for approval of a land use permit, and any consideration of a request for a declaratory ruling (including resolution of any procedural questions raised in any of these actions). A-07-9 Page 4 of 10 FINDING: Staff believes that that the review of the building permit did not constitute a consideration for approval of a land use permit. ORS 197.015(11)(a) defines "land use decision" as: (A) A final decision or determination made by a local government or special district that concerns the adoption, amendment or application of, (i) The goals; (ii) A comprehensive plan provision; (iii) A land use regulation; or (iv) A new land use regulation; (b) Does not include a decision of a local government. (A) That is made under land use standards that do not require interpretation or the exercise of policy or legal judgment; (B) That approves or denies a building permit issued under clear and objective land use standards; If Title 22 is applicable to this case, Staff believes that the review of the LUCS by Deschutes County Planning was a decision of a local government that approved a building permit issued under clear and objective land use standards.' The building permit was evaluated against requirements in the Forest Use Zone, Landscape Management Combining Zone and Wildlife Area Combining Zone. The relevant requirements of these zones are discussed below. B. Chapter 22.16, DEVELOPMENT ACTION PROCEDURES 1. 22.16.010. Review of development action applications. A. A development action application may be handled administratively by the Planning Director without public notice or hearing. B. The Planning Director has the discretion to determine that for the purposes of DCC Title 22 a development action application should be treated as if it were a land use action application. FINDING: The Planning Director handled the LUCS administratively without public notice or hearing. The Planning Director determined that for the purposes of DCC Title 22 the LUCS should not be treated as if it were a land use action application. 2. 22.16.020. Decision. C. The decision may be appealed under DCC 22.16.030. D. A development action decision becomes final when no further appeal under DCC Title 22 is possible. FINDING: Appeals of development actions are governed by DCC 22.16.030, discussed below. ' In Tuality Lands Coalition v. Washington County (22 Or LUBA 319 (1991)) LUBA found that a decision approving a building permit is a land use decision subject to LUBA's jurisdiction only if the building permit approval decision involves the application of the goals, comprehensive plan or a land use regulation and does not qualify as a ministerial decision under ORS 197.015(10)(b). A-07-9 Page 5 of 10 3. 22.16.030. Review of development action. If the authority under which a development action is undertaken provides a means of review or appeal of a decision independent from DCC Title 22, the review or appeal shall be in accordance with the procedures independently provided and not in accordance with DCC Title 22. If the authority under which a development action is reviewed does not provide a means of review or appeal of a decision, then review or appeal shall be in accordance with DCC 22.32. FINDING: Staff is uncertain is there is any appeal process under the Building Code. ORS 455.475 provides for an appeal by a person aggrieved by a decision made by a building official under authority established pursuant to ORS 455.148, 455.150 or 455.467. As of the writing of this Staff Report, Staff has not received comment from the Deschutes County Building Division on the building permit appeal process. Staff hopes to have additional information on this topic by the hearing date. If Deschutes County Building Division or other organization does not provide a building permit appeal process, Staff believes that review or appeal should be conducted in accordance with DCC 22.32. C. Chapter 22.32, APPEALS 1. 22.32.010. Who may appeal. A. The following may file an appeal: 1. A party; FINDING: Staff believes that the appellant was not entitled to notice under DCC 22.16.010(A) and is, therefore not a party. 2. In the case of an appeal of an administrative decision without prior notice, a person entitled to notice, a person adversely affected or aggrieved by the administrative decision, or any other person who has filed comments on the application with the Planning Division; and FINDING: The Planning Director handled the LUCS administratively without prior notice. As discussed above, Staff believes that the appellant is not a party. The appellant has not provided any evidence that he is adversely affected or aggrieved by the Deschutes County Planning approval of the LUCS. Since the LUCS approval is for an interior remodel of an existing, lawfully established dwelling, Staff believes it may be difficult for the appellant to demonstrate that he is adversely affected or aggrieved. LUBA has ruled that where a county code grants standing to file a local appeal to parties who are "adversely affected" by decisions, but the local code does not define the term "adversely affected," LUBA has assumed the county's intended meaning of that term is consistent with its meaning in other land use laws. As that term is used in the 1979 statute that governed standing to appeal to LUBA, adversely affected means the "decision impinges upon the petitioner's use and enjoyment of his or her property or otherwise detracts from interests personal to the petitioner. ,2 Staff believes that the 2 Jefferson Landfill Comm. v. Marion Co., 297 Or 280, 283, 686 P2d 310 (1984). Burke v. Crook County, 46 Or LUBA 413 (2004). A-07-9 Page 6 of 10 appellant has not demonstrated that Deschutes County Planning approval of the LUCS for an interior remodel of an existing, lawfully established dwelling impinges upon the appellant's use and enjoyment of his or her property or otherwise detracts from interests personal to the petitioner. This criterion also provides right of appeal to any other person who has filed comments on the application with the Planning Division. The appellant did not address this criterion. In Staff's review of the record, staff has not identified any filed comments dated prior to the date of the appeal. Staff does not believe that the appeal, in itself, constitutes a filed comment that establishes the appellant's right to appeal under this criterion. If the appellant fails to demonstrate standing under this criterion, Staff believes that the appellant would not have the right to appeal the Deschutes County Planning approval of the LUCS. 3. A person entitled to notice and to whom no notice was mailed. A person who, after such notices were mailed, purchases property to be burdened by a solar access permit shall be considered a person to whom notice was to have been mailed; and FINDING: Staff believes that the appellant was not entitled to notice under DCC 22.16.010(A). 2. 22.32.015. Filing appeals. A. To file an appeal, an appellant must file a completed notice of appeal on a form prescribed by the Planning Division and an appeal fee. FINDING: Appellant has filed a completed notice of appeal on a form prescribed by the Planning Division and the appeal fee. B. Unless a request for reconsideration has been filed, the notice of appeal and appeal fee must be received at the offices of the Deschutes County Community Development Department no later than 5:00 PM on the twelfth day following mailing of the decision. if a decision has been modified on reconsideration, an appeal must be filed no later than 5:00 PM on the twelfth day following mailing of the decision as modified. Notices of Appeals may not be received by facsimile machine. FINDING: Mrs. Dowell applied for a building permit (B65731) on July 25, 2007 for the interior remodel of an existing structure. Deschutes County Planning was asked by the Deschutes County Building Division for a Land Use Compatibility Statement (LUCS). This building permit was reviewed by Deschutes County Planning for compatibility with the zoning ordinance and was found to be a use permitted outright on July 25, 2007. The building permit was hand delivered to Mr. Dowell on July 25, 2007, and no mailed notice was provided. Since no further notice was required on this building permit, Staff believes that July 25, 2007 would be the earliest possible effective mailing date under this criterion. The appeal was filed before 5:00 PM on August 8, 2007, meeting this criterion. Staff notes that in the absence of mailed notice, the date the building permit comes to the attention of an appellant may be the effective mailing date. Staff does not know what date the appellant noticed this building permit. A-07-9 Page 7 of 10 3. 22.32.020. Notice of appeal. A. A statement raising any issue relied upon for appeal with sufficient specificity to afford the Hearings Body an adequate opportunity to respond to and resolve each issue in dispute. FINDING: Appellant did not file a written statement detailing the issues relating to the appeal with the notice of appeal. Appellant supplemented the appeal with a written statement dated August 14, 2007. Staff is uncertain if the failure of the appellant to submit a written statement with the original application constitutes a failure to submit a completed notice of appeal by 5:00 PM on August 8, 2007 and, therefore, fails to meet the requirements 22.32.015(B). If so, Staff believes this would be a jurisdictional defect under DCC 22.32.022. Staff requests the Hearings Officer to make a finding on this issue. 4. 22.32.050. Development action appeals. Notice of the hearing date set for appeal shall be sent only to the applicant. Only the applicant, his or her representatives, and his or her witnesses shall be entitled to participate. Continuances shall be at the discretion of the Hearings Body, and the record shall close at the end of the hearing. FINDING: Prior to reviewing this criterion, Staff had sent notice of the hearing to the appellant, the landowner, all landowners within 250 feet, and published notice in the Bend Bulletin. Staff is uncertain if this constitutes a procedural defect. Staff requests that the Hearings Officer make findings on this issue. Under this criterion, only Mrs. Dowell, her representatives, her witnesses are entitled to provide argument and/or evidence in the hearing. Staff is uncertain what constitutes participation under this criterion. The appellant has submitted, to date, a notice of appeal and two supplemental information packets dated August 14 and August 22, 2007. While this criterion clearly prevents the appellant from presenting oral testimony at the hearing, Staff is uncertain if the submittal of written materials by the appellant to the record constitutes participation under this criterion. Staff requests that the Hearings Officer make a finding on this issue. C. Chapter 18.40, FOREST USE ZONE - F-2 1. 18.40.020. Uses permitted outright. M. Alteration, restoration or replacement of a lawfully established dwelling that. 1. Has intact exterior walls and roof structure; 2. Has indoor plumbing consisting of a kitchen sink, toilet and bathing facilities connected to a sanitary waste disposal system; 3. Has interior wiring for interior lights; 4. Has a heating system; and 5. In the case of replacement, is removed, demolished or converted to an allowable use within three months of completion of the replacement dwelling. A-07-9 Page 8 of 10 FINDING: Staff believes the interior remodel permitted under the building permit was an alteration of a lawfully established dwelling. Assessor's records show the existing dwelling has the facilities required under these criteria. Staff believes that there are no other provisions in DCC 18.40 that are applicable the Deschutes County Planning signoff on the LUCS for the subject building permit. In his submitted materials, the appellant lists numerous violations of Deschutes County Code that are alleged to have occurred on the subject property. These include violations under current code, violations under historic code, and failure of the landowner to meet conditions of approval of previous land use decisions. Staff believes these allegations may only be relevant to the present matter if they conclusively show that the existing dwelling was not lawfully established. The existing dwelling was constructed under building permit number 834821, issued July 22, 1994. Deschutes County Planning evaluated this building permit in decision document LM-92-09 with consideration of CU-80-22 (Conditional use permit for a cluster development in an F-3 (WA) zone, to create two 4.3-acre parcels and a 34.4-acre common remainder parcel). Appellant argues that the structure constructed on the subject property differs substantially from the structure approved under LM-92-09 and does not meet the requirements of CU-80-2. However, Staff notes that that CU-80-2, LM-92-09, and Deschutes County Planning's LUCS signoff on 834821 are not before the Hearings Officer and cannot be collaterally attacked through this appeal. Staff believes that, if the appellant wished to argue that the existing dwelling was not lawfully established, he would need to first directly appeal or bring code enforcement complaint against CU-80-2, LM-92-09, or Deschutes County Planning's LUCS signoff on 834821. Were such appeal or code enforcement complaint to result in a determination that the existing dwelling was not lawfully established, that result could be used in an appeal like the one before the Hearings Officer under the criteria of this section. Since the appeal periods of these Deschutes County Planning decisions has long passed without successful appeal, Staff believes there is no basis for a finding that the existing dwelling was not lawfully established. D. Chapter 18.84, LANDSCAPE MANAGEMENT COMBINING ZONE - LM 1. 18.84.030. Uses permitted outright. Uses permitted in the underlying zone with which the LM Zone is combined shall be permitted in the LM Zone, subject to the provisions in DCC 18.84. FINDING: The interior remodel of an existing, lawfully established dwelling is permitted outright in the F2 - Forest Use Zone. 2. 18.84.050. Use limitations. A. Any new structure or substantial alteration of a structure requiring a building permit, or an agricultural structure, within an LM Zone shall obtain site plan approval in accordance with DCC 18.84 prior to construction. As used in DCC 18.84 substantial alteration consists of an alteration which exceeds 25 percent in the size or 25 percent of the assessed value of the structure. A-07-9 Page 9 of 10 FINDING: The interior remodel is not a substantial alteration of the existing, lawfully established dwelling since it, at an estimated value of $500, does not exceed 25 percent in the size or 25 percent of the assessed value of the structure ($70,090 in 2006). Staff believes that there are no other provisions in DCC 18.84 that are applicable the Deschutes County Planning signoff on the LUCS for the subject building permit. E. Chapter 18.88, WILDLIFE AREA COMBINING ZONE - WA 1. 18.88.030. Uses permitted outright. In a zone with which the WA Zone is combined, the uses permitted outright shall be those permitted outright by the underlying zone. FINDING: The interior remodel of an existing, lawfully established dwelling is permitted outright in the F2 - Forest Use Zone. The interior remodel does not impact the dimensions of the parcel (18.88.050), the siting of the dwelling (18.88.060), and no new fences are proposed (18.88.070). Therefore, staff believes that there are no other provisions in DCC 18.88 that are applicable the Deschutes County Planning signoff on the LUCS for the subject building permit. IV. RECOMMENDATION: Staff believes that the appeal, as submitted as of the date of this Staff Report, does not establish the appellant's standing in this matter nor does it document any error in Deschutes County Planning's review of the LUCS for building permit 665731. Therefore, Staff recommends denial of this appeal. WWG/slb Dated this day of September, 2007 Mailed this day of September, 2007 A-07-9 Page 10 of 10