2008-626-Minutes for Meeting April 28,2008 Recorded 6/13/2008Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 28, 2008
Present were Commissioners Dennis R. Luke, Tammy Melton and Michael M.
Daly. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Mary Wynne, Finance Director; Chris Edleston, Finance;
Sherri Pinner and Doris Kobernik, Mental Health Department; Nancy
Blankenship, Clerk; Tom Anderson, Lori Furlong and Catherine Morrow,
Community Development; Ronda Connor, Personnel; Deborah Feffer, Parole &
Probation; Vicki Shaw, Health Department; Jim Ross, Sheriff's Office; media
representative Hillary Borrud of The Bulletin; and one other citizen.
Chair Luke opened the meeting at 1: 30 p. m.
1. Tax/Finance Update.
Marty Wynne stated that rates are going down, which is not good from the
investment side. The pool is down to 3.2% from 3.6%. Investment earnings
budgeted for next year is conservative. (A copy of the monthly report is
attached).
Regarding the "big 12" departments, the County's cash position is down over
$300,000 from the previous month. Tom Anderson stated that some business
has picked up just recently, however.
Commissioner Melton asked about the line item for $17,000 in Community
Development regarding the South County grant. Mr. Anderson said that this is
a continuing number, carried over from previous months. There were some
unanticipated expenses, such as the facilitator for the Financial Advisory
Committee, printing and additional mailing expenses. The funds to balance that
amount will come from the New Neighborhood fund.
Minutes of Administrative Work Session Monday, April 28, 2008
Page 1 of 6 Pages
Regarding the Fair & Expo fund, July and August 2007 were the strongest;
however, to make the budget over $100,000 additional needs to come in. They
are almost completely booked for July and August, however. The amount
budgeted is $273,000, which is about $170,000
Susan Ross stated that Parole & Probation is to move into the Juvenile facility
and the Sheriff into the Parole & Probation area. A courtroom is to be included,
although there is no jury area. Susan Ross referred to a map of the proposed
changes. Mr. Wynne stated that bonding will cover the remodel and to
reimburse the County. The Sheriff will gain the Parole & Probation location.
Commissioner Daly asked if the 911 levy does not pass, will the County still
build the facility; Ms. Ross said yes, but could end up with a different user.
Susan Ross stated that the design of the building could take six to eight months;
with construction possibly to begin by March 2009. The construction should be
completed and the property occupied by early 2010.
Mr. Wynne stated that the County is trying to reimburse itself for the cost
related to the bond. An expense of about $50,000 is attached to issuing the
bond, so it is better to include all projects that can be attached to it at one time.
The debt service will be handled from the borrowed funds, which will be
earning interest. There are several smaller projects, such as Telecare for the
State, that will not generate income for a period of time.
2. Discussion of 2008-09 Fee Schedule.
At this time, the group reviewed the fee schedule for the next fiscal year. (A
copy is attached for reference) Nancy Blankenship said that some items are
being consolidated in order to streamline the fees. A few fees will be increased,
based on the CPI.
Deb Feffer said that Parole & Probation would be charging a higher rate per day
for clients; they eliminated the positive urinalysis fee for out of County clients
because it is hard to collect. Some information from labs is now received direct
by the Parole Officers. There is no longer a polygraph examiner.
Regarding the transitional housing rent charged, the difficulty lies in collection.
Minutes of Administrative Work Session Monday, April 28, 2008
Page 2 of 6 Pages
The positive cognitive class is being used as a sanction instead of jail time, and
clients will not be charged for this. Clients are charged a monthly fee for
monitoring and restitution to the victims.
Ms. Ross stated that the allowable property value for the disposal of property
without a public process has been changed by the Legislature to a $15,000
threshold. This applies only to properties that are deemed not buildable.
Jim Ross said that the Sheriff's budget is broken into the two taxing districts.
In regard to Tax District 2, no changes are anticipated. The balance is for
miscellaneous fees and expenses.
Vicki Shaw stated that the Health Department fees are based on a relative value
unit, based on federal law. Immunization costs are dictated by the State, as are
contraceptives. Many fees are based on sliding income.
Sherri Pinner of the Mental Health Department said there is a now $35 fee for
copies of records. The fingerprinting fee has also increased. The other
increases are based on expenses and/or changes at the State level.
Community Development has the majority of the fee schedule. Tom Anderson
said he met with builders groups and they understand the reasons for increasing
some fees. He then went over the main changes in the proposed fee schedule.
Some fees have been raised due to changes at the State; others have been
changed or raised in order to get applicants to act more quickly so that building
projects will be finalized sooner rather than later. Many increases are necessary
due to the higher cost for personnel and fuel.
Mr. Anderson stated there is a new fee for ATT systems. He anticipates
phasing in the new ATT systems, which have to be certified. The cost will be
somewhat based on the level of system needed; i.e. a retrofit is less than a
completely new system.
3. Discussion of Identity Theft Policy.
This will be discussed at a future date.
Minutes of Administrative Work Session Monday, April 28, 2008
Page 3 of 6 Pages
4. Discussion of EBAC Policy for Appointing Management Representatives.
Ronda Connor stated that the represented positions are made by vote; but there
is no formal process for appointing the other position, so that is to be discussed
at this time. Mr. Kanner added that this reflects past practice. Commissioners
Luke and Melton said that the Board should probably appoint members, based
on recommendations from EBAC. Mr. Kanner stated that the unions appoint
their own representatives, but managers have self-nominated in the past.
Commissioner Daly had no preference as to how these appointments would be
handled.
Mr. Kanner stated that there is language in the union agreements as to how their
representatives are chosen. Commissioner Melton said that these letters could
be on the consent agenda, and she does not anticipate any conflicts. Mr. Kanner
added that the Commissioners could not deny an appointment, as this would
certainly result in a grievance.
5. Consideration of Economic Development Grant Requests.
None came before the Board at this time.
6. Update of Commissioners' Meetings and Schedules.
None were discussed by the Board at this time.
7. Other Items.
In regard to an Oregon Liquor License Application for Rock Springs Guest
Ranch, Commissioner Luke advised that the facility has been remodeled which
triggered a change in the license.
MELTON: Move Chair signature.
DALY: Second.
VOTE: DALY: Yes.
MELTON: Yes.
LUKE: Chair votes yes.
Minutes of Administrative Work Session Monday, April 28, 2008
Page 4 of 6 Pages
Commissioner Luke had to leave the meeting at this time due to another
appointment.
Regarding the owners' representative agreement with Heery International for the
jail project, negotiations have resulted in approximately a 10-12% reduction in the
original cost. There will be more work done on the construction phase and not as
much on the preconstruction phase.
(The Commissioners reviewed a handout at this time)
Seven people will go on the trip to view other jails, including two Commissioners,
Ms. Ross, the architect representative, the owners' representative, and two law
enforcement/jail specialists. The first one will be a visit to Beaver, Utah, and
perhaps another later on that is more local. Only jails that have been constructed in
the past five or so years will be considered.
Commissioner Melton stated that she is not sure why two Commissioners need to
take this trip, since there is a builders' representative, law enforcement specialists
and others who are much more knowledgeable. Those who do attend could bring
the information back to the Board to review. Commissioner Daly stated that he
does not trust the process and wants to be more hands-on with this particular
project. Commissioner Melton indicated that she, too, would go on the trip to
make sure the information gathered and shared later is balanced.
The group reviewed some ideas on to how to handle handicapped parking at the
Becky Johnson Center Redmond. One concept is angled parking, but it affects the
sidewalk and vehicles would still end up somewhat beyond the curb line. The
other option is on street parking with a clear area to get out of the vehicle. Six feet
of sidewalk is advisable. The Commissioners felt more comfortable with two
parking places that are indented enough to allow for safety.
Mr. Kanner asked if any decisions have been made regarding Fair Board
appointments. This was postponed until Commissioner Luke can be present.
Being no further discussion, the meeting adjourned at 4:10 p.m.
Minutes of Administrative Work Session Monday, April 28, 2008
Page 5 of 6 Pages
DATED this 28th Day of April 2008 for the Deschutes County Board of
Commissioners.
Denny. Luke, Chair
Tammy~ne;6 Melton, Vice Chair
ATTEST:
Recording Secretary
chael M. Daly, Co/missioner
Minutes of Administrative Work Session Monday, April 28, 2008
Page 6 of 6 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, APRIL 28, 2008
1. Tax/Finance Update - Marty Wynne
2. Discussion of 2008-09 Fee Schedule - Chris Edelston
3. Discussion of Identity Theft Policy - Erik Kropp
4. Discussion of EBAC Policy for Appointing Management Representatives -
Ronda Connor
5. Consideration of Economic Development Grant Requests
6. Update of Commissioners' Meetings and Schedules
7. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Finance Director/Treasurer
AGENDA
April 28; 2008
(1) Monthly Investment Report
(2) March 2008 Financial Statements
(3) New Bond Issue
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Memorandum
Date: April 14, 2008
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find March 2008 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Health (259),
Mental Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
I Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 900,000 $ 987,986 $ 87,986 100% 110%
146,494
83,194
(63,300)
36,000
46,123
10,123
3,446
-
(3,446)
7,500
12,868
5,368
29,250
25,010
(4,240)
202,793
148,240
(54,554)
60,000
49,950
(10,050)
900
549
(351)
498,534
335,005
(163,529)
375
150
(225)
-
176
176
3,000
1,215
(1,785)
27,000
44,414
17,414
26,036
13,793
(12,243)
-
2,107
2,107
94,379
52,705
(41,675)
1,135,707
815,498
(320,209)
$ 900,000 $ 987,986 $ 87,986
43%
a)
195,325
195,325
-
96%
48,000
64,000
16,000
0%
b)
4,594
-
(4,594)
129%
c)
10,000
18,000
8,000
64%
d)
39,000
37,500
(1,500)
55%
a)
270,391
296,480
26,089
62%
e)
80,000
65,000
(15,000)
46%
1,200
600
(600)
50%
0
664,712
430,000
(234,712)
30%
500
300
(200)
n/a
-
176
176
30%
4,000
1,500
(2,500)
123%
36,000
58,000
22,000
40%
g)
34,714
15,035
(19,679)
n/a
-
2,107
2,107
42%
a)
125,839
105,409
(20,430)
54%
1,514,275
1,289,432
(224,843)
75%
5,933,223
5,933,223
-
75%
8,347,498
8,210,641
(136,857)
Exp.
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
Transfers In-General Fund 4,449,917 4,449,917 0 75%
TOTAL RESOURCES 6,485,624 6,253,400 (232,224) 75%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
2,102,661
1,882,444
220,217
75%
67% h)
2,803,548
2,600,000
203,548
1,356,113
1,095,696
260,417
75%
61% i)
1,808,150
1,560,000
248,150
75
-
75
75%
0%
100
-
100
2,228,931
2,034,198
194,733
75%
68% h)
2,971,908
2,750,000
221,908
177,418
138,073
39,345
75%
58%
236,557
190,000
46,557
75
-
75
75%
0%
100
-
100
395,351
-
395,351
75%
n/a
527,135
-
527,135
TOTAL REQUIREMENTS 6,260,624 5,150,411 1,110,213 75% 62% 8,347,498 7,100,000 1,247,498
NET (Resources - Requirements) 225,000 1,102,989 877,989 - 1,110,641 1,110,641
Beginning Net Working Capital per Proposed Budget 1,090,000
a) Reimbursements requested quarterly. Federal grants are expected to be fully realized by fiscal year end. Juvenile Crime
Prevention and Level 7 projections adjusted for funding changes by the State finalized in August.
b) Amount budgeted received in FY 2007.
c) Requests for discovery documents are higher than anticipated.
d) Reimbursement requested one month in arrears. Anticipate total budgeted amount to be received by year end.
e) Due to increased population of in-county youth (WeIlSpring Program), housing available for out-of-county youth decreased
resulting in a decline in revenues from this source. Since the discontinuance of the WeIlSpring Program (August 31 st),
out-of-county youth population and associated revenues are increasing and should meet the new projection figure.
f) Billing to DHS is generated in succeeding month with payments being received 8-10 weeks after billing. Projection adjusted
for elimination of WeIlSpring Program.
g) Lessee (Trillium) moved out early in the fiscal year. Revenue projection decreased to reflect termination of lease.
h) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel.
i) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WeIlSpring Program.
SHERIFF - Revenue Detail
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
I Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$2,562,148 $ 2,648,830 $ 86,682 100% 103% $ 2,562,148 $2,648,830 $ 86,682
13,829,064 11,542,836
(2,286,228) 75%
63% a) 18,438,752 16,218,102
(2,220,650)
9,079,737 8,281,027
(798,710) 75%
68% a) 12,106,316 11,117,214
(989,102)
- 65,182
65,182 75%
n/a - 65,182
65,182
22,908,801 19,889,045
(3,019,756) 75%
65% 30,545,068 27,400,498
(3,144,570)
25,470,949 22,537,875 (2,933,074) 75% 68% 33,107,216 30,049,328 (3,057,888)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
1,643,668
Civil
497,496
Automotive/Communications
959,853
Investigations/Evidence
1,556,461
Patrol/Civil/Comm Supp
5,539,940
Records
435,904
Adult Jail
6,545,816
Court Security
181,770
Emergency Services
102,161
Special Services Division
1,154,352
Regional Work Center
2,875,478
Training Division
147,217
Non-Departmental
2,090,164
Contingency
1,062,636
Exp. 9/61
1,297,144
346,524
75%
59%
b)
2,191,557
1,928,993
262,564
481,923
15,573
75%
73%
663,327
663,327
-
925,838
34,015
75%
72%
c)
1,279,803
1,251,140
28,663
1,558,300
(1,839)
75%
75%
2,075,281
2,075,281
-
5,328,431
211,509
75%
72%
d)
7,386,586
7,179,519
207,067
428,119
7,785
75%
74%
581,205
573,977
7,228
5,777,084
768,732
75%
66%
e)
8,727,754
8,024,124
703,630
144,062
37,708
75%
59%
242,360
229,959
12,401
100,803
1,358
75%
74%
136,215
136,115
100
784,420
369,932
75%
51%
9)
1,539,136
1,338,670
200,466
2,806,623
68,855
75%
73%
f)
3,833,970
3,459,226
374,744
134,912
12,305
75%
69%
196,289
200,148
(3,859)
2,604,681
(514,517)
75%
93%
h)
2,786,885
2,873,567
(86,682)
-
1,062,636
75%
n/a
1,416,848
-
1,416,848
Transfers Out 37,500 37,500 - 75%
TOTAL REQUIREMENTS 24,830,416 22,409,840 2,420,576 75%
NET (Resources - Requirements) 640,533 128,035 (512,498)
75% 50,000 50,000 -
68% 33,107,216 29,984,046 3,123,170
65,282 65,282
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beg. Net Working Capital
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriffs Services
Civil
Personnel
Materials & Services
Capital Outlay
Total Civil
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Support
Personnel
Materials & Services
Capital Outlay
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Regional Work Center
Personnel
Materials & Services
Capital Outlay
Total Regional Work Center
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
I Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,562,148
$ 2,648,830
$ 86,682
100%
103%
$ 2,562,148
$ 2,648,830 $
86,682
22,908,801
19,889,045
(3,019,756)
75%
65%
30,545,068
27,400,498
(3,144,570)
25,470,949
22,537,875
(2,933,074)
75%
68%
33,107,216
30,049,328
(3,057,888)
Exp.
943,262
773,830
169,432
75%
62%
1,257,683
1,063,251
194,432
557,906
523,314
34,592
75%
70%
743,874
704,842
39,032
142,500
-
142,500
75%
0%
190,000
160,900
29,100
1,643,668
1,297,144
346,524
2,191,557
1,928,993
262,564
425,597
421,108
4,489
75%
74%
567,462
567,462
-
42,649
29,625
13,024
75%
52%
56,865
56,865
29,250
31,190
(1,940)
75%
80%
39,000
39,000
-
497,496
481,923
15,573
663,327
663,327
-
248,281
220,705
27,576
75%
67%
331,041
302,378
28,663
697,697
696,633
1,064
75%
75%
930,262
930,262
-
13,875
8,500
5,375
75%
46%
18,500
18,500
-
959,853
925,838
34,015
1,279,803
1,251,140
28,663
1,340,847
1,342,822
(1,975)
75%
75%
1,787,796
1,787,796
-
196,864
190,485
6,379
75%
73%
262,485
262,485
18,750
24,993
(6,243)
75%
100%
25,000
25,000
1,556,461
1,558,300
(1,839)
2,075,281
2,075,281
-
4,942,670
4,696,950
245,720
75%
71%
6,590,227
6,353,160
237,067
383,519
400,207
(16,688)
75%
78%
511,359
511,359
-
213,750
231,274
(17,524)
75%
81%
285,000
315,000
(30,000)
5,539,939
5,328,431
211,508
7,386,586
7,179,519
207,067
388,033
368,743
19,290
75%
71%
517,377
504,320
13,057
47,796
59,376
(11,580)
75%
93%
63,728
69,657
(5,929)
75
-
75
75%
0%
100
-
100
435,904
428,119
7,785
581,205
573,977
7,228
5,264,761
4,772,330
492,431
75%
68%
7,019,681
6,557,538
462,143
1,039,014
957,520
81,494
75%
69%
1,385,352
1,385,352
-
242,041
47,234
194,807
75%
15%
322,721
81,234
241,487
6,545,816
5,777,084
768,732
8,727,754
8,024,124
703,630
149,049
138,838
10,211
75%
70%
198,732
189,830
8,902
10,221
5,224
4,997
75%
38%
13,628
13,628
-
22,500
-
22,500
75%
0%
30,000
26,501
3,499
181,770
144,062
37,708
242,360
229,959
12,401
87,133
85,308
1,825
75%
73%
116,177
116,177
-
14,954
15,495
(541)
75%
78%
19,938
19,938
-
75
-
75
75%
0%
100
-
100
102,162
100,803
1,359
136,215
136,115
100
472,580
456,877
15,703
75%
73%
630,106
630,106
-
68,694
68,907
(213)
75%
75%
91,592
91,592
-
613,079
258,636
354,443
75%
32%
817,438
616,972
200,466
1,154,353
784,420
369,933
1,539,136
1,338,670
200,466
1,415,338
1,104,957
310,381
75%u
59%
1,887;117
1,552,190
334,927
281,590
180,454
101,136
75%
48%
375,453
335,636
39,817
1,178,550
1,521,212
(342,662)
75%
97%
1,571,400
1,571,400
-
2,875,478
2,806,623
68,855
3,833,970
3,459,226
374,744
106,581
114,264
(7,683)
75%
80%
142,108
160,407
(18,299)
40,561
20,648
19,913
75%
38%
54,081
39,741
14,340
75
-
75
75%
0%
100
-
100
147,217
134,912
12,305
196,289
200,148
(3,859)
2,090,164
2,604,681
(514,517)
75%
93%
2,786,885
2,873,567
(86,682)
37,500
37,500
-
75%
75%
50,000
50,000
-
1,062,636
-
1,062,636
75%
n/a
1,416,848
-
1,416,848
3,190,300
2,642,181
548,119
4,253,733
2,923,567
1,330,166
24,830,417
22,409,840
2,420,577
75%
68%
33,107,216
29,984,046
3,123,170
640,532
128,035
(512,497)
-
65,282
65,282
Sheriff Notes
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
a) Contract with taxing districts based on reimbursing actual expenditures.
b) Personnel expenditures will be less than appropriated due to unfilled Undersheriff position and
and hiring delays in other open positions. Professional services will be less than appropriated
for the year.
c) Personnel expenditures will be less than appropriated for the year due delay in filing the
auto mechanic position.
d) All open positions have been filled but personnel expenditures for the
year will be less than appropriated due to delays in filling open position during the year.
e) Year to Date variance due to unfilled Corrections deputy positions. All open positions expected to
be filled in April. Personnel expenditures projected to be less than appropriated. Capital Outlay
expenditures will be less than appropriated due to timing; expenditures for the jail control system
equipment replacement will not occur until next fiscal year.
f) Year to Date variance due to delay of filling open positions at the Work Center. Personnel and
Materials & Services expenditures will be less than budgeted for the year but will be partially
offset by Capital Outlay expenditures in excess of originally budgeted due to approved change
orders on the building renovation.
g) Year End Projection includes $585,000 for equipment at the Mt. Bachelor radio site for Search &
Rescue. Total project cost will be $779,000 with $194,000 occurring next fiscal year.
h) Transfer of June 30, 2007 balance to County wide ($1,295,267.50) and Rural Law Enforcement
($1,290,475.25) Districts included on this line. Year End Projection revised for FY 2007 year end
adjustments.
Sheriff 701
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Sheriffs Office
Des Cty Court Security
Des Cty Juvenile Contract
Des Cty Parole & Prb Cnt
Transport
Title III Reimbursement
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Donations
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ -
$ -
75%
n/a
$ -
$ -
$ -
10,456,008
12,996,612
2,540,604
75%
93%
13,941,344
13,941,344
-
190,830
143,770
(47,060)
75%
57%
254,440
254,440
-
-
26,055
26,055
75% n/a
a)
-
26,055
26,055
33,867
24,763
(9,104)
75%
55%
45,156
45,156
-
3,750
9,429
5,679
75%
189%
5,000
12,000
7,000
1,502,703
1,633,348
130,645
75%
82% b)
2,003,604
2,177,796
174,192
262,500
-
(262,500)
75%
0% c)
350,000
350,000
-
965,727
1,295,648
329,921
75%
101% d)
1,287,636
1,327,064
39,428
75,005
75,006
1
75%
75%
100,006
100,006
-
7,200
8,626
1,426
75%
90%
9,600
9,600
-
600
-
(600)
75%
0%
800
800
-
-
1,009
1,009
75%
n/a
-
1,009
1,009
-
-
-
75%
n/a e)
-
75,000
75,000
60,000
57,283
(2,717)
75%
72% f)
80,000
80,000
-
56,250
-
(56,250)
75%
0% g)
75,000
10,000
(65,000)
-
2,350
2,350
75%
n/a
-
2,350
2,350
3,000
3,600
600
75%
90%
4,000
4,000
-
10,125
2,116
(8,009)
75%
16%
13,500
13,500
-
12,600
10,874
(1,726)
75%
65%
16,800
16,800
-
788
292
(496)
75%
28%
1,050
1,050
-
115,211
121,865
6,654
75%
79%
153,615
153,615
-
67,500
77,987
10,487
75%
87%
90,000
90,000
-
5,400
8,187
2,787
75%
114%
7,200
10,000
2,800
-
32,825
32,825
75% 3282462% h)
1
43,766
43,765
-
9,395
9,395
75% n/a
i)
-
9,395
9,395
13,829,064
16,541,039
2,702,580
75%
90%
18,438,752
18,754,746
315,994
TOTAL RESOURCES 13,829,064 16,541,039 2,702,580 75% 90% 18,438,752 18,754,746 315,994
REQUIREMENTS: Exp.
EXPENDITURES & TRANSFERS
Materials and Services 13,829,065 11,542,836 2,286,229 75% 63% j) 18,438,752 16,218,102 2,220,650
TOTAL REQUIREMENTS 13,829,065 11,542,836 2,286,229 75% 63% 18,438,752 16,218,102 2,220,650
NET (Resources - Requirements) (1) 4,998,203 4,988,808 - 2,536,644 2,536,644
Beginning Net Working Capital per Proposed Budget 2,560,294
a) Department of Justice payment for inmate services.
b) Projection adjusted for increase in 2007-09 State Budget Grant Allocation. Actual amount includes three quarterly payments.
c) Lottery Grant for Work Center remodel to be received in April.
d) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
e) Title III approved allocation to Law Enforcement District - County Wide.
f) Year to date variance due to timing of revenue from inmate phone service provider (GTI) and commissary purchases.
g) Revenue from work crews will be less than planned due to March opening of the Work Center.
h) Delay in FBI relocation resulting in unexpected rental revenue.
i) Donation for Search and Rescue supplies and equipment.
j) Projection reflects adjustment for three quarters of actual expenditures reimbursed.
Sheriff 702
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Revised
Year End
l
Budget
Actual
Variance
FY %
Coll. %
I
Budget
I
Projection
I
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
75%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
5,054,999
6,352,831
1,297,832
75%
94%
6,740,000
6,740,000
-
Tax Revenues - Prior
91,208
141,357
50,149
75%
116%
121,610
154,886
33,276
Federal Grants
13,875
36,184
22,309
75%
196% a)
18,500
40,000
21,500
US Forest Service
54,000
30,000
(24,000)
75%
42%
72,000
72,000
-
State Grant
59,544
50,289
(9,255)
75%
63%
79,392
79,392
-
SB #1065 Court Assessment
31,875
46,123
14,248
75%
109% b)
42,500
67,000
24,500
Marine Board License Fee
74,208
33,619
(40,589)
75%
34% c)
98,944
98,944
-
Narcotic Task Force
82,500
82,500
-
75%
75% d)
110,000
110,000
-
Des Cty General Fund Grnt
273,935
-
(273,935)
75%
0% e)
365,247
365,247
-
Des Cry Transient Room Tax
1,713,565
1,713,565
(0)
75%
75%
2,284,753
2,284,753
-
Des Cty Other Grant
45,362
-
(45,362)
75%
0% f)
60,483
156,000
95,517
Des Cty Sheriffs Office
955,884
1,290,475
334,591
75%
101% g)
1,274,512
1,321,766
47,254
City of Sisters
294,941
294,941
0
75%
75%
393,255
393,255
-
Des Cty Tax/Fin Contract
2,063
2,140
77
75%
78% h)
2,750
2,750
-
Des Cty CDD Contract
38,651
38,653
2
75%
75% h)
51,535
51,535
-
Des Cty Solid Waste Cntrt
38,651
51,536
12,885
75%
100% i)
51,535
51,536
1
Des Cty Clerk/Election
2,250
755
(1,496)
75%
25% i)
3,000
3,000
-
CODE
-
8,808
8,808
75% n/a
-
8,808
8,808
Security & Traffic Reimb
48,375
25,752
(22,623)
75%
40% i)
64,500
38,630
(25,870)
Seat Belt Program
4,500
4,725
225
75%
79%
6,000
6,000
-
Miscellaneous
-
1,759
1,759
75%
n/a
-
2,500
2,500
Sheriff Fees
-
5,400
5,400
75%
n/a
-
7,500
7,500
Court Fines & Fees
93,750
72,176
(21,574)
75%
58% j)
125,000
85,000
(40,000)
Impound Fees
56,250
64,300
8,050
75%
86%
75,000
75,000
-
Restitution - Street Crimes
-
74
74
75%
n/a
-
500
500
Interest
45,000
37,192
(7,808)
75%
62% k)
60,000
60,000
-
Interest on Unsegregated
3,600
4,084
484
75%
85%
4,800
4,800
-
Sale of Equip & Material
750
1,375
625
75%
138%
1,000
1,375
375
Total Revenues
9,079,736
10,390,613
1,310,877
75%
86%
12,106,316
12,282,178
175,862
TOTAL RESOURCES
9,079,736
10,390,613
1,310,877
75%
86%
12,106,316
12,282,178
175,862
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
9,079,737
8,281,027
798,710
75%
68% 1)
12,106,316
11,117,214
989,102
TOTAL REQUIREMENTS
9,079,737
8,281,027
798,710
75%
68%
12,106,316
11,117,214
989,102
NET(Resources - Requirements)
(1)
2,109,587
2,109,588
-
1,164,964
1,164,964
Beginning Net Working Capital per Proposed Budget 1,169,561
a) HIDTA overtime reimbursements received as billed and higher than planned. Justice Assistance Grant (JAG) was $8,000 higher
than amount budgeted.
b) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections.
c) Marine board license fees are received in February and June.
d) Payments are received after the quarterly progress report is submitted and approved.
e) Payment from Deschutes County (General Fund) will be made in June.
f) Portion of court fines and fees collected by Justice Court to be paid in June. Forecast based on FY2007 actual.
g) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
h) Departments are billed when services are utilized.
i) Organizations and groups are billed when services are utilized.
j) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend.
k) Interest variance reflects timing of property tax revenue.
1) Projection reflects adjustment for three quarters of actual expenditures reimbursed.
HEALTH
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Revised
Year End
I
I
Budget
Actual
Variance
FY %
Coll. %
I
I
Budget
Projection
I
Variance
RESOURCES:
Beg. Net Working Capital
$ 600,000
$ 804,209
$ 204,209
100%
134%
$ 600,000
$ 804,209
$ 204,209
Revenues
Medicare Reimbursement
3,750
1,542
(2,208)
75%
31%
a)
5,000
5,000
-
State Grant
1,234,857
1,022,354
(212,503)
75%
62%
b)
1,646,476
1,623,377
(23,099)
Child Dev & Rehab Center
25,051
16,701
(8,350)
75%
50%
c)
33,401
33,401
-
State Miscellaneous
131,646
108,241
(23,405)
75%
62%
d)
175,528
175,528
-
OMAP
196,425
197,601
1,176
75%
75%
261,900
261,900
-
Family Planning Exp Proj
412,500
303,035
(109,465)
75%
55%
e)
550,000
435,000
(115,000)
Grants
16,442
1,500
(14,942)
75%
7%
f)
21,922
21,922
-
School Districts
11,342
11,155
(187)
75%
74%
c)
15,123
15,123
-
Contract Payments/ESD
8,250
5,000
(3,250)
75%
45%
c)
11,000
11,000
-
Miscellaneous
-
710
710
75%
n/a
-
710
710
Patient Insurance Fees
43,350
71,091
27,741
75%
123%
57,800
92,000
34,200
Health Dept/Patient Fees
145,163
185,436
40,273
75%
96%
193,550
245,000
51,450
Vital Records-Birth
30,000
25,589
(4,411)
75%
64%
40,000
40,000
-
Vital Records-Death
69,000
69,215
215
75%
75%
92,000
92,000
-
Interest on Investments
22,500
30,788
8,288
75%
103%
30,000
40,000
10,000
Donations
8,888
11,028
2,140
75%
93%
11,850
11,850
-
Interfund Contract
61,689
35,690
(25,999)
75%
43%
g)
82,252
80,795
(1,457)
Administrative Fee
9,000
9,000
-
75%
75%
12,000
12,000
-
Interfund Grant
26,273
32,611
6,338
75%
n/a
35,031
35,031
-
Total Revenues
2,456,126
2,138,287
(317,839)
75%
65%
3,274,833
3,231,637
(43,196)
Transfers In-Reserve Fund
75
-
(75)
75%
0%
100
-
(100)
Transfers In-General Fund
1,915,114
1,915,114
-
75%
75%
2,553,485
2,553,485
-
TOTAL RESOURCES
4,971,315
4,857,610
(113,630)
75%
769/6
6,428,418
6,589,331
160,913
REQUIREMENTS: Exp.
Expenditures
Personal Services
3,203,139 3,007,782
195,357
75%
70% h)
4,270,852
4,150,900 119,952
Materials and Services
1,147,858 926,924
220,934
75%
61%
1,530,477
1,530,477 -
Capital Outlay
41,250 -
41,250
75%
0%
55,000
50,000 5,000
Transfers Out
112,500 112,500
-
75%
75%
150,000
150,000 -
Contingency
316,567 -
316,567
75%
n/a
422,089
- 422,089
TOTAL REQUIREMENTS 4,821,314 4,047,206 774,108 75% 63%
NET (Resources - Requirements) 150,001 810,404 660,478
Beginning Net Working Capital per Proposed Budget
6,428,418 5,881,377 547,041
- 707,954 707,954
707,000
a) Medicare payments delayed due to problems with its electronic processing.
b) Year End Projection includes State Grant amendments 1 through 6, and Homeland Security Grant of $188,436.
c) Payments received quarterly 30 days after end of quarter.
d) YTD Actual includes monthly payments for the Family Planning program staff (L Thistle/K Fost), and a quarterly payment for the
Matemal Child Health (MAC match funds). Payments lag a month behind billing period.
e) Cash basis - includes 8 months, Projection based on qualifying fewer clients due to citizenship eligibility requirements.
f) Grant to be received before June 30 for Central Oregon Community Investment Board program.
g) Service contract with Juvenile Department,$80,795, received quarterly.
h) Year End Projection based on prior and projected unfilled positions.
MENTAL HEALTH
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Revised
Year End
RESOURCES:
Bud et
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
Beg. Net Working Capital
$2,900,000
$ 2,876,903
$ (23,097)
100%
99%
$2,900,000
$2,876,903
$ (23,097)
Revenues
Marriage Licenses
4,125
3,915
(210)
75%
71%
5,500
5,500
-
Divorce Filing Fees
120,000
119,506
(494)
75%
75%
160,000
160,000
-
Domestic Partnership Fee
-
275
275
75%
n/a
-
275
275
Federal Grants
109,214
60,111
(49,103)
75%
41%a) b)
145,618
137,582
(8,036)
State Grants
3,398,269
3,524,810
126,541
75%
78%
c)
4,531,025
4,662,823
131,798
State Miscellaneous
280,601
147,471
(133,130)
75%
39%d) e)
374,134
351,175
(22,959)
Title 19
114,300
239,257
124,957
75%
157%
152,400
275,000
122,600
Liquor Revenue
79,500
68,595
(10,905)
75%
65%
106,000
106,000
-
Local Grants
30,000
2,946
(27,054)
75%
7%
a)
40,000
11,930
(28,070)
School Districts
75,000
27,600
(47,400)
75%
28%
f)
100,000
70,000
(30,000)
Mental Health Jail Comp
5,400
600
(4,800)
75%
8%
g)
7,200
600
(6,600)
Contract Payments
17,304
4,769
(12,535)
75%
21%
h)
23,072
4,769
(18,303)
Miscellaneous
63,836
78,609
14,773
75%
92%
85,114
85,114
-
Other Managed Care Org.
-
300
300
75% n/a
-
300
300
Patient Insurance Fees
163,125
174,343
11,218
75%
80%
217,500
247,500
30,000
Patient Fees
17,850
10,424
(7,426)
75%
44%
23,800
14,000
(9,800)
Seizure/Forfeiture
-
20,215
20,215
75%
n/a
i)
-
42,215
42,215
Interest on Investments
108,180
105,135
(3,045)
75%
73%
144,240
144,240
-
Rentals
12,375
13,800
1,425
75%
84%
16,500
16,500
-
Donation
1,500
7,600
6,100
75%
380%
2,000
7,600
5,600
Interfund Contract
3,000
2,340
(660)
75%
59%
4,000
3,120
(880)
Administrative Fee
1,838,955
1,838,961
6
75%
75%
2,451,940
2,451,940
-
Total Revenues
6,442,534
6,451,582
9,048
75%
75%
8,590,043
8,798,183
208,140
Transfers In-General Fund
1,096,887
1,096,887
-
75%
75%
1,462,516
1,462,516
-
Transfers In-Other
321,145
335,749
14,604
75%
78%
428,193
428,193
-
TOTAL RESOURCES
10,760,566
10,761,121
555
75%
80%
13,380,752
13,565,795
185,043
REQUIREMENTS:
Exp.
Expenditures
Personal Services
5,705,706
5,292,254
413,452
75%
70%
j)
7,607,608
7,102,699
504,909
Materials and Services
3,123,512
2,516,032
607,480
75%
60%
4,164,683
3,542,096
622,587
Capital Outlay
15,825
-
15,825
75%
0%
21,100
21,000
100
Transfers Out
112,500
112,500
-
75%
75%
150,000
150,000
-
Contingency
1,078,021
-
1,078,021
75%
n/a
1,437,361
-
1,437,361
TOTAL REQUIREMENTS 10,035,564 7,920,786 2,114,778 75% 59% 13,380,752 10,815,795 2,564,957
NET (Resources - Requirements) 725,002 2,840,335 2,115,333 - 2,750,000 2,750,000
Beginning Net Working Capital per Proposed Budget 2,750,000
a) Negative variance due to an adjustment for revenue accrued June 30, 2007.
b) Grant billing paid quarterly, in arrears.
c) Projection increased to reflect additional DHS State Grant funding for FY 07/08. Requests to appropriate additional revenues
are made when confirmations are received from the State.
d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
e) Projected negative variance due to $22,959 reduction in IFS/FSAT grant.
f) Services to school districts commence at start of school year and are billed monthly in arrears.
g) Estimated budgeted revenue will not be received; services provided to the Jail do not generate additional revenue.
h) Support service no longer provided to ABHA.
i) Revenues are unpredictable and are not included in budget.
j) Projection adjusted for unfilled positions.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $
489,444
$ 211,661
$ (277,783)
100%
43%
$ 489,444
$ 211,661
(277,783)
Revenues
Admin-Operations
58,631
16,332
(42,299)
75%
21%
a)
78,175
35,250
(42,925)
Admin-GIS
6,000
1,879
(4,121)
75%
23%
b)
8,000
2,675
(5,325)
Admin-Code Enforcement
319,838
192,147
(127,691)
75%
45%
c)
426,450
275,000
(151,450)
Building Safety
1,850,963
1,062,678
(788,285)
75%
43%
c)
2,467,950
1,557,000
(910,950)
Electrical
452,925
288,939
(163,986)
75%
48%
c)
603,900
413,500
(190,400)
Contract Services
586,875
470,530
(116,345)
75%
60%
c)
782,500
678,000
(104,500)
Env Health-On Site Prog
718,088
322,089
(395,999)
75%
34%
c)
957,450
487,000
(470,450)
Env Health-Lic Facilities
409,838
574,905
165,067
75%
105%
d)
546,450
610,850
64,400
Env Health - Drinking H2O
39,000
37,520
(1,480)
75%
72%
e)
52,000
52,000
-
EPA Grant
116,756
78,207
(38,549)
75%
50%
e)
155,675
203,421
47,746
Planning-Current
1,163,588
825,340
(338,248)
75%
53%
c)
1,551,450
1,173,000
(378,450)
Planning-Long Range
535,763
272,244
(263,519)
75%
38%
c)
714,350
396,500
(317,850)
Total Revenues
6,258,265
4,142,810
(2,115,455)
75%
50%
8,344,350
5,884,196
(2,460,154)
Trans In-CDD Reserve
150,000
-
(150,000)
75%
0%
j)
200,000
200,000
-
Trans In-CDD Bldg/Elec
59,354
-
(59,354)
75%
0%
j)
79,139
79,139
-
Trans In-General Fund
56,250
56,250
-
75%
75%
75,000
75,000
-
Trans In-Other
75
-
(75)
0%
0%
100
-
(100)
TOTAL RESOURCES
6,953,959
4,410,721
(2,543,238)
75%
48%
9,188,033
6,449,996
(2,737,937)
REQUIREMENTS:
Exp. 9/61
EXPENDITURES & TRANSFER
S
Admin-Operations Division
1,961,372
1,954,279
7,093
75%
75%
f)
2,615,163
2,574,457
40,706
Admin-GIS Division
227,981
213,641
14,340
75%
70%
303,974
293,997
9,977
Admin-Code Enforcement
172,328
170,444
1,884
75%
74%
229,770
228,664
1,106
Building Safety Division
983,138
942,095
41,043
75%
72%
f)
1,310,851
1,249,329
61,522
Electrical Division
324,010
304,115
19,895
75%
70%
432,013
414,705
17,308
Contract Services
477,947
532,645
(54,698)
75%
84%
g)
637,262
721,275
(84,013)
Env Health-On Site Pgm
444,140
358,979
85,161
75%
61%
f)
592,186
547,703
44,483
Env Health-Lic Facilities
374,357
374,306
51
75%
75%
h)
499,143
515,789
(16,646)
Env Health - Drinking H2O
52,061
51,288
773
75%
74%
69,415
69,601
(186)
EPA Grant
92,738
110,432
(17,694)
75%
89%
i)
123,651
148,387
(24,736)
Planning-Current Division
1,007,455
954,664
52,791
75%
71%
f)
1,343,273
1,301,237
42,036
Planning-Long Range Div
412,508
333,845
78,663
75%
61%
550,011
461,051
88,960
Contingency
360,991
-
360,991
75%
n/a
481,321
-
481,321
TOTAL REQUIREMENTS
6,891,026
6,300,733
590,293
75%
69%
9,188,033
8,526,195
661,838
NET (Resources - Requirements) 62,933 (1,890,012) (1,952,945) j) - (2,076,199) (2,076,099)
Beginning Net Working Capital per Proposed Budget (1,877,224)
a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received primarily in January and February after license renewal statements are mailed out.
e) Payments are received in installments or as billed.
f) Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume.
g) Expenses are high due to unbudgeted payment to the City of Redmond for plan reviews done by City staff.
h) Expenses include the hiring of a temporary Sanitarian to catch up on restaurant inspections.
i) Additional unanticipated expenses associated with South County groundwater project.
j) The net deficit will be covered by additional transfers from the CDD Building/Electrical and CDD reserve funds in FY 2009
ROAD
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Revised
Year End
I Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 5,302,706
$ 5,605,930
$ 303,224
100%
106%
$ 5,302,706
$ 5,605,930
$ 303,224
Revenues
System Development Ch
50,250
7,887
(42,363)
75%
12%
67,000
12,000
(55,000)
Mineral Lease Royalties
-
99,251
99,251
75%
n/a
-
99,251
99,251
Forest Receipts
2,301,000
3,063,038
762,038
75%
100%
a)
3,068,000
3,063,038
(4,962)
State Grant
279,334
372,445
93,111
75%
100%
372,445
372,445
-
Motor Vehicle Revenue
6,300,000
6,059,206
(240,794)
75%
72%
8,400,000
8,200,000
(200,000)
City of Bend
131,250
262,855
131,605
75%
150%
b)
175,000
275,000
100,000
City of Redmond
318,750
310,308
(8,442)
75%
73%
b)
425,000
400,000
(25,000)
City of Sisters
11,250
43,160
31,910
75%
288%
b)
15,000
50,000
35,000
Miscellaneous
37,500
37,619
119
75%
75%
50,000
37,619
(12,381)
Road Vacations
750
1,000
250
75%
100%
1,000
1,000
-
Interest on Investments
112,500
217,824
105,324
75%
145%
150,000
250,000
100,000
Donations
1,800
2,440
640
75%
102%
2,400
2,440
40
Interfund Contract
676,725
138
(676,587)
75%
0%
c)
902,300
935,000
32,700
Equipment Repairs
189,225
241,222
51,997
75%
96%
d)
252,300
290,000
37,700
Vehicle Repairs
75,000
-
(75,000)
75%
0%
e)
100,000
75,000
(25,000)
LID Construction
112,500
-
(112,500)
75%
0%
0
150,000
50,000
(100,000)
Vegetation Management
68,850
-
(68,850)
75%
0%
g)
91,800
91,800
-
Inter-fund: Forester
15,750
-
(15,750)
75%
0%
g)
21,000
21,000
-
Car Washes
-
2,058
2,058
75%
n/a
d)
-
3,500
3,500
Sale of Eqp & Material
450,000
545,063
95,063
75%
91%
600,000
752,000
152,000
Sale of Public Lands
375
132
(243)
75%
26%
500
132
(368)
Total Revenues
11,132,809
11,265,646
132,837
75%
76%
14,843,745
14,981,225
137,480
Trans In-Solid Waste
695,250
463,500
(231,750)
75%
50%
h)
927,000
695,250
(231,750)
Trans In-Road Imp Res
11,745
-
(11,745)
75%
0%
i)
15,660
-
(15,660)
TOTAL RESOURCES
17,142,510
17,335,076
192,566
75%
81%
21,089,111
21,282,405
193,294
REQUIREMENTS: Exp.
Expenditures
Personal Services
4,238,603
4,100,694
137,909
75%
73%
5,651,471
5,532,605
118,866
Materials and Services
6,471,719
4,667,278
1,804,441
75%
54% j)
8,628,958
8,638,127
(9,169)
Capital Outlay
3,108,750
67,083
3,041,667
75%
2% k)
4,145,000
67,083
4,077,917
Transfers Out
675,000
-
675,000
75%
0%
900,000
900,000
-
Contingency
1,322,762
-
1,322,762
75%
n/a
1,763,682
-
1,763,682
TOTAL REQUIREMENTS
15,816,834
8,835,055
6,981,779
75%
42%
21,089,111
15,137,815
5,951,296
NET (Resources - Requirements)
1,325,676
8,500,021
7,174,345
-
6,144,590
6,144,590
Beginning Net Working Capital per Proposed Budget 6,108,195
a) Annual payment received in January. g) Payment to be received in June 2008 from Fund 326.
b) Billed upon completion of work. h) Payment to be received quarterly from Solid Waste for
c) Payment to be received in June 2008 from Funds 328 & 329. quarters ended 12/31/07, 3/31/08 and 6/30/08.
d) Billed to County departments monthly in arrears. i) Payment to be received in June 2008 from Fund 335.
e) Payment to be received in June 2008 from Fund 340. j) Seasonal expense includes overlays to occur spring 2008.
f) Payment to be received in June 2008 from Fund 430. k) Projection variance reflects funding reserved for Deschutes
1) Traffic permits & Access permits are lower than expected. Junction project.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 200,000
$ 311,856
$ 111,856
100%
156%
$ 200,000
$ 311,856
$ 111,856
Revenues
State Grant
1,996,314
1,996,344
30
75%
75%
2,661,752
2,661,752
-
State Miscellaneous
9,975
30,504
20,529
75%
229%
g)
13,300
32,500
19,200
Probation Work Crew Fees
38,250
23,530
(14,720)
75%
46%
51,000
37,000
(14,000)
Alcohol and Drug Treatment
375
85
(290)
75%
17%
a)
500
200
(300)
Polygraph Testing
1,800
1,025
(775)
75%
43%
2,400
2,400
-
Miscellaneous
6,750
3,003
(3,747)
75%
33%
b)
9,000
3,003
(5,997)
Electronic Monitoring Fee
67,500
87,635
20,135
75%
97%
90,000
100,000
10,000
Probation Superv. Fees
153,750
189,457
35,707
75%
92%
205,000
249,000
44,000
Cognitive Program
3,225
60
(3,165)
75%
1%
c)
4,300
500
(3,800)
Day Reporting Fee
-
10
10
75%
n/a
-
10
10
Interest on Investments
21,375
22,323
948
75%
78%
28,500
26,000
(2,500)
Leases
-
3,000
3,000
75%
n/a
d)
-
3,000
3,000
Rentals
2,250
280
(1,970)
75%
9%
e)
3,000
2,000
(1,000)
Drug Court - Byrne
7,500
16,246
8,746
75%
162%
h)
10,000
23,670
13,670
Total Revenues
2,309,064
2,373,502
64,438
75%
77%
3,078,752
3,141,035
62,283
Transfers In-General Fund
255,000
255,000
-
75%
75%
340,000
340,000
-
Transfers In-Video Lottery
79,500
79,500
-
75%
75%
106,000
106,000
-
Transfers In-Sheriff
37,500
37,500
-
75%
75%
50,000
50,000
-
Transfers In-Other (GF)
2,250
2,250
-
75%
75%
3,000
3,000
-
TOTAL RESOURCES
2,883,314
3,059,608
176,294
75%
81%
3,777,752
3,951,891
174,139
REQUIREMENTS:
Exp.
Expenditures
Personal Services
2,164,178
1,917,443
246,735
75%
66%
0
2,885,570
2,750,570
135,000
Materials and Services
470,447
503,780
(33,333)
75%
80%
627,262
627,262
-
Capital Outlay
75
-
75
75%
0%
100
-
100
Contingency
198,615
-
198,615
75%
n/a
264,820
-
264,820
TOTAL REQUIREMENTS
2,833,315
2,421,223
412,092
75%
64%
3,777,752
3,377,832
399,920
NET (Resources - Requirements) 49,999 638,385 588,386 - 574,059 574,059
Beginning Net Working Capital per Proposed Budget 547,000
a) Due to procedural changes fees are no longer imposed for positive urinalysis tests.
b) The department is no longer purchasing and billing the Bethlehem Inn for urinalysis test kits.
c) The cognitive program has changed from a voluntary to a mandatory program making it more difficult to charge and collect fees.
d) The Bethlehem Inn occupancy continued into new fiscal year resulting in unexpected revenue.
e) Rent not collected due to closure of transitional house for two months.
f) Projection adjusted to reflect salary savings on unfilled positions.
g) Original budget did not reflect $17,134 in Alternative Incarceration funds from the state.
h) Original budget did not reflect accurate Bryne Grant amount.
COMM ON CHILDREN & FAMILIES
Statement of Financial
Operating Data
Nine Months Ended March 31
, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 542,211
$ 613,800
$ 71,589
100%
113%
$ 542,211
$ 613,800
$ 71,589
Revenues
Federal Grants
206,204
122,693
(83,511)
75%
45%
a)
274,939
274,939
-
Title IV - Family Sup/Pres
31,201
27,489
(3,712)
75%
66%
b)
41,601
34,638
(6,963)
HealthyStart Medicaid
105,000
57,086
(47,914)
75%
41%
c)
140,000
130,000
(10,000)
Child Care Block Grant
42,524
20,838
(21,686)
75%
37%
b)d)
56,698
38,276
(18,422)
Level 7 Services
154,477
108,889
(45,588)
75%
53%
b)
205,969
161,594
(44,375)
Juvenile Crime Prevention
292,431
304,551
12,120
75%
78%
e)
389,908
452,792
62,884
State Prevention Funds
103,125
164,069
60,944
75%
119%
0
137,500
210,945
73,445
HealthyStart /R-S-G
248,021
292,466
44,445
75%
88%
b)
330,694
314,732
(15,962)
OCCF Grant
281,702
452,350
170,648
75%
120%
b)
375,603
483,600
107,997
Miscellaneous
2,625
14,979
12,354
75%
428%
g)
3,500
20,000
16,500
Court Fines & Fees
18,000
18,386
386
75%
77%
24,000
25,000
1,000
Interest on Investments
18,750
31,869
13,119
75%
127%
h)
25,000
43,000
18,000
Grants-Private
9,000
4,950
(4,050)
75%
41%
i)
12,000
7,500
(4,500)
Total Revenues
1,513,060
1,620,615
107,555
75%
80%
2,017,412
2,197,016
179,604
Trans from General Fund
261,900
261,900
-
75%
75%
349,200
349,200
-
Trans from Other
128,473
128,473
-
75%
75%
171,297
171,297
-
Total Transfers In
390,373
390,373
-
75%
75%
520,497
520,497
-
TOTAL RESOURCES
2,445,644
2,624,788
179,144
75%
85%
3,080,120
3,331,313
251,193
REQUIREMENTS:
Exp.
Expenditures
Personal Services
410,041
378,260
31,781
75%
69%
j)
546,721
489,347
57,374
Materials and Services
1,612,587
1,167,085
445,502
75%
54%
k)
2,150,116
2,270,931
(120,815)
Capital Outlay
75
-
75
75%
0%
100
-
100
Contingency
287,387
-
287,387
75%
n/a
383,183
-
383
183
,
TOTAL REQUIREMENTS
2,310,090
1,545,345
764,745
75%
50%
3,080,120
2,760,278
319,842
NET (Resources - Requirements) 135,554 1,079,443 943,889 - 571,035 571,035
Beginning Net Working Capital per Proposed Budget 571,035
a) Safe Havens grant reimbursement requested quarterly and Drug Free Communities grant reimbursement requested monthly.
b) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas.
c) Local Medicaid reimbursements trending downward due to new guidelines.
d) Federal funds to be requested later in the fiscal year.
e) JCP funding allocations increased.
D Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000 - additional grant of $23,445 expected.
g) Partner reimbursements for office expenses, and project contributions expected to increase.
h) Interest income projection increased due to higher cash balance and additional grant funding.
i) Youth conference donations decreased to match FY 2007 actual amount. Payments anticipated to be received in full by year end.
j) Personnel costs projected lower due to employee's leave without pay and new employee less than budget.
k) Projection adjusted for increase in grant revenue that will be paid to service providers during the course of the fiscal year.
Temporary office help cost added to materials & services.
SOLID WASTE
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,356 $ 2,678,908 $ 398,552
-
18,050
18,050
26,250
19,772
(6,478)
120,000
88,731
(31,269)
1,545,000
1,117,922
(427,078)
1,552,500
1,083,476
(469,024)
4,031,599
3,226,984
(804,615)
42,488
50,745
8,257
22,500
12,886
(9,614)
90,000
112,037
22,037
33,750
53,570
19,820
7,464,087 5,784,173 (1,679,914)
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
75%
n/a
a)
-
18,050
18,050
56%
35,000
35,000
-
55%
b)
160,000
200,000
40,000
54%
c)
2,060,000
1,674,716
(385,284)
52%
c)
2,070,000
1,567,714
(502,286)
60%
c)
5,375,465
4,826,406
(549,059)
90%
d)
56,650
70,000
13,350
43%
30,000
20,000
(10,000)
93%
120,000
148,000
28,000
119%
e)
45,000
71,000
26,000
58%
9,952,115
8,630,886
(1,321,229)
0%
f)
2,050,000
1,822,829
(227,171)
59%
14,282,471
13,132,623
(1,149,848)
Trans In-North Area Dev 1,537,500 - (1,537,500) 75%
TOTAL RESOURCES 11,281,943 8,463,081 (2,818,862) 75%
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp.
1,300,521
1,255,284
45,237
75%
72% g)
1,734,028
1,698,974
35,054
3,746,246
2,197,420
1,548,826
75%
44% h)
4,994,995
4,292,660
702,335
725,966
457,792
268,174
75%
47% i)
967,954
967,954
-
134,550
128,496
6,054
75%
72%
179,400
132,496
46,904
4,370,250
3,138,500
1,231,750
75%
54% j)
5,827,000
4,895,250
931,750
434,321
-
434,321
75%
n/a
579,094
-
579,094
TOTAL REQUIREMENTS 10,711,854 7,177,492 3,534,362 75% 50% 14,282,471 11,987,334 2,295,137
NET(Resources - Requirements) 570,089 1,285,589 715,500 - 1,145,289 1,145,289
Beginning Net Working Capital per Proposed Budget 1,221,164
a) Unanticipated EPA grants passed thru Solid Waste.
b) Franchise fees are due April 15th.
c) Rate increase was budgeted to occur July 1 st, but was delayed until Oct 1 st; Disposal tonnages have decreased from last year.
d) Seasonal material.
e) Recycling revenues higher than expected and seasonal.
f) $1,700,000 of the transfer will occur in April, with the balance in June 2008 after project completion and accounting is finalized.
g) Projection reduced to reflect salary savings on unfilled positions.
h) Large dollar expenditures for items, projects, and events are scheduled throughout the year.
i) Debt service payments are recorded in November and May.
j) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year.
Risk Management
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Miscellaneous
Total General Liability
PROPERTY DAMAGE
Repair / Replacement
Insurance
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Total Property Damage
WORKERS' COMPENSATION
Settlement / Benefit
Defense
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Year to Date
Budget Revised Year End
Actual Variance of TF-1. Coll. Budget Projection Variance
$2,000,000
$2,122,953
$122,953
100%
106%
$2,000,000
$2,122,953
$122,953
314,200
314,244
44
75%
75%
418,933
418,933
-
223,148
223,155
8
75%
75%
297,530
297,530
-
134,131
134,145
14
75%
75%
178,841
178,841
-
658,574
709,668
51,095
75%
81%
878,098
955,108
77,010
117,132
118,899
1,767
75%
76%
156,176
161,512
5,336
37,500
2,496
(35,004)
75%
5%
50,000
50,000
-
11,250
23,124
11,874
75%
154%
15,000
23,124
8,124
-
420
420
75%
n/a
-
420
420
1,875
3,975
2,100
75%
159% a)
2,500
3,975
1,475
7,500
24,017
16,517
75%
240%
10,000
24,017
14,017
63,750
79,819
16,069
75%
94%
85,000
105,000
20,000
1,569,059
1,633,961
64,903
75%
78%
2,092,078
2,218,460
126,382
75
-
(75)
75%
0%
100
-
(100)
3,569,134
3,756,914
187,781
75%
92%
4,092,178
4,341,412
249,234
Ex .
52,989
3,406
4,578
158,576
721
769
25
975,000
221,064
975,000
75%
17%
c)
1,300,000
340,000
960,000
22,726
148,554
251,250
171,280
251,250
75%
51%
d)
335,000
240,000
95,000
363
26,786
659
14,797
120,000
42,604
120,000
75%
27%
e)
160,000
60,000
100,000
377,186
209
66,272
6,004
22,009
2,190
536,250
473,870
536,250
75%
66%
715,000
715,000
-
48,750
51,549
(2,799)
75%
79%
65,000
60,000
5,000
1,931,250
960,368
1,879,701
75%
37%
2,575,000
1,415,000
1,160,000
273,815
249,676
24,139
75%
68%
b)
365,087
325,087
40,000
163,187
146,670
16,516
75%
67%
217,582
217,582
-
75
-
75
75%
0%
100
-
100
437,077
396,346
40,731
75%
68%
582,769
542,669
40,100
Contingency 700,807 - 700,807 75% n/a 934,409 - 934,409
TOTAL APPROPRIATIONS/EXPENDITURES 3,069,134 1,356,714 2,621,238 75% 33% 4,092,178 1,957,669 2,134,509
NET $ 500,000 $ 2,400,200 $ 2,809,019 $ - $2,383,743 $ 2,383,743
Beginning Net Working Capital per Proposed Budget 2,500,000
a) Reimbursement for cancellation of Workers Compensation bond.
b) Year to date includes payoff of leave balances and final pay ($37,000) in August for Loss Prevention Specialist. Projection based on
assumption that position will remain open during remainder of the fiscal year.
c), d), e) Liability claims costs, property damage, and vehicle damage are all lower than expected departments are managing risk well.
Health Benefits Trust
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Prescription Rebates
Interest
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$10,500,000 $10,760,885 $ 260,885 100% 102% $10,500,000 $10,760,885 $ 260,885
8,325,000
9,135,020
810,020
75%
82% a)
11,100,000
12,178,165
1,078,165
113,925
123,232
9,307
75%
81%
151,900
151,900
-
258,773
249,585
(9,188)
75%
72%
345,030
345,030
-
581,831
676,756
94,925
75%
87%
775,775
875,775
100,000
300,000
411,571
111,571
75%
103%
400,000
520,000
120,000
-
36,706
36,706
75%
n/a
-
36,706
36,706
337,500
416,478
78,978
75%
93%
450,000
530,000
80,000
9,917,029
11,049,348
1,132,319
75%
84%
13,222,705
14,637,576
1,414,871
TOTAL RESOURCES 20,417,029 21,810,233 1,393,204 92% 92%
REQUIREMENTS Exp.
Expenditures:
Personal Services
81,590
77,629
3,961
75%
Materials & Services
Conferences and Seminars
2,250
245
2,005
75%
Claims Paid-Medical/Rx
7,378,597
6,404,986
973,611
75%
Claims Paid-DentalNision
975,502
1,056,535
(81,034)
75%
Refunds
-
(78,944)
78,944
75% n/a
Insurance Expense
317,363
255,432
61,930
75%
State Assessments
45,000
49,023
(4,023)
75%
Administration Fee
195,300
179,558
15,742
75%
PPO Fee
28,481
24,543
3,938
75%
Health Impact
30,000
34,910
(4,910)
75%
Printing
9,000
1,638
7,363
75%
Program Expense/Supplies
8,250
-
8,250
75%
Other
15,339
15,371
(32)
75%
Total Materials & Services
9,005,081
7,943,297
1,061,784
75%
Capital Outlay
-
-
-
75%
Contingency
8,705,283
-
8,705,283
75%
71%
23,722,705 25,398,461 1,675,756
108,786 108,786 -
8%
3,000
3,000
-
65% b)
9,838,129
8,539,921
1,298,208
81% b)
1,300,669
1,408,714
(108,045)
-
(78,944)
78,944
60%
423,150
353,150
70,000
82%
60,000
66,000
(6,000)
69%
260,400
242,400
18,000
65%
37,975
32,975
5,000
87%
40,000
46,000
(6,000)
14%
12,000
12,000
-
0%
11,000
1,000
10,000
75%
20,452
20,452
-
66%
12,006,775
10,646,668
1,360,107
0%
100
-
100
0%
11,607,044
-
11,607,044
TOTAL REQUIREMENTS 17,791,954 8,020,926 9,771,028 75% 34%
NET (Resources - Requirements) 2,625,075 13,789,307 11,164,232
Beginning Net Working Capital per Proposed Budget
a) Amount budgeted to be transferred from operating funds for FY 2008.
b) Based on annualizing 39 weeks of claims paid.
23,722,705 10,755,454 12,967,251
- 14,643,007 14,643,007
14,000,000
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,947,210
$ 347,210
Revenues
Property Taxes - Current
1,789,694
2,210,045
420,351
Property Taxes - Prior
41,250
74,744
33,494
State Reimbursement
16,500
8,277
(8,223)
Telephone User Tax
569,730
571,541
1,811
Data Network Reimb.
25,500
29,473
3,973
Jefferson County
12,000
26,888
14,888
User Fee
24,750
31,753
7,003
Contract Payments
52,500
21,455
(31,045)
Miscellaneous
6,000
4,810
(1,190)
Interest
33,750
105,584
71,834
Interest on Unsegregated Tax
960
1,447
487
Total Revenues
2,572,634
3,086,017
513,383
TOTAL RESOURCES 5,172,634 6,033,227 860,593
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Year to Date Revised Year End
Budget Actual Variance % of FY % Coll. L Budget Projection Variance
100%
113%
$ 2,600,000
$ 2,947,210
$ 347,210
75%
93%
2,386,259
2,386,259
-
75%
136%
55,000
74,744
19,744
75%
38%
a)
22,000
22,000
-
75%
75%
759,640
759,640
-
75%
87%
b)
34,000
34,000
-
75%
168%
16,000
26,888
10,888
75%
96%
c)
33,000
33,000
-
75%
31%
d)
70,000
70,000
-
75%
60%
8,000
8,000
-
75%
235%
e)
45,000
140,000
95,000
75%
113%
1,280
1,447
167
75%
90%
3,430,179
3,555,978
125,799
75%
100%
6,030,179
6,503,188
473,009
Exp.
2,579,549
2,285,239 294,310
75%
66% f)
3,439,398
3,293,398 146,000
568,762
563,622 5,140
75%
74%
758,349
758,349 -
34,425
- 34,425
75%
0%
45,900
45,900 -
1,339,899
- 1,339,899
75%
n/a
1,786,532
- 1,786,532
4,522,635
2,848,861 1,673,774
75%
47%
6,030,179
4,097,647 1,932,532
NET (Resources - Requirements) 649,999 3,184,366 2,534,367 - 2,405,541 2,405,541
Beginning Net Working Capital per Proposed Budget 2,393,117
a) Office of Emergency Management billed in arrears. Pmts. Oct.- Jan. are pending; Feb.- Mar. billings delayed due to
employee out of office on Workers' Compensation.
b) Majority of fees billed to agencies have been received.
c) Agencies billed annually. Payments received.
d) Crooked River Ranch annual payment received. Forest Service payments are received quarterly.
e) Average daily cash balances higher than anticipated resulting in earnings in excess of amount estimated in budget.
f) Personnel expenditures will be less than appropriated due to unfilled positions.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 75,000
$ 10,606
$ (64,394)
100%
14%
$ 75,000
$ 10,606
$ (64,394)
Receipts:
Events
720,000
685,404
(34,596)
75%
75%
920,000
885,405
(34,595)
Telephone Fees - Events
42,000
30,983
(11,017)
75%
74%
42,000
30,983
(11,017)
Parking Fees
6,000
-
(6,000)
75%
0%
6,000
-
(6,000)
Storage
39,000
24,425
(14,575)
75%
41%
60,000
45,426
(14,574)
RV / Camping
161,250
88,278
(72,972)
75%
33%
270,000
197,423
(72,577)
Horse Stall Rental
13,000
5,800
(7,200)
75%
11%
55,000
47,800
(7,200)
Concession % - Food
234,000
252,990
18,990
75%
79%
320,000
338,990
18,990
Vending Machines
2,000
3,874
1,874
75%
194%
2,000
3,478
1,478
Interfund Contract
5,000
52,000
47,000
75%
111%
47,000
52,000
5,000
Rights (Signage, etc.)
15,000
31,079
16,079
75%
33%
95,000
111,079
16,079
Miscellaneous
3,753
7,352
3,599
75%
147%
5,000
8,599
3,599
Interest
6,003
7,573
1,570
75%
95%
8,000
9,570
1,570
Total Receipts
1,247,006
1,189,758
(57,248)
75%
65%
1,830,000
1,730,752
(99,248)
Transfers In
630,265
630,265
-
75%
89%
705,353
705,353
-
TOTAL RESOURCES
1,952,271
1,830,629
(121,642)
75%
70%
2,610,353
2,446,711
(163,642)
REQUIREMENTS:
EXp
Expenditures:
Personal Services
668,934
622,830
46,104
75%
70%
891,983
839,000
52,983
Materials and Services
676,629
679,705
(3,076)
75%
75%
902,542
939,533
(36,991)
Debt Service
239,060
239,060
-
75%
67%
359,101
359,101
-
Capital Outlay
45,000
-
45,000
75%
0%
45,000
-
45,000
Transfers Out
250,000
250,000
-
75%
100%
250,000
250,000
-
Contingency
-
-
-
75%
n/a
161,727
-
161
727
,
TOTAL REQUIREMENTS
1,879,623
1,791,595
88,028
75%
69%
2,610,353
2,387,634
222,719
NET (Resources - Requirements)
72,648
39,034
(33,614)
-
59,078
59,078
Beginning Net Working Capital
per Proposed Budget
150,000
Accrued Revenue (Accounts Receivable):
Current Month Events 40,591
Prior Months 1,785
Total Accounts Receivable 42,376
Deposits Received for Future Events:
2008:
April
13,482
May
43,888
June
2,480
July
380
August
555
September
3,150
October
3,860
November
7,981
December
575
2009 and Beyond
44,707
TOTAL
121,058
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
March 2008
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Transfer In:
General Fund, Room Tax
Total Transfers
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
I Budget Actual Variance
90,000
83,346
(6,654)
8,000
140
(7,860)
6,000
-
(6,000)
5,000
6,450
1,450
10,000
2,785
(7,215)
8,000
-
(8,000)
38,000
37,591
(409)
1,000
-
(1,000)
-
42,000
42,000
417
51
(366)
667
349
(318)
167,084
172,712
5,628
75,088 75,088 0
75,088 75,088 0
242,172 247,800 5,628
74,326 70,816 3,510
75,181 78,616 (3,435)
149,507 149,432 75
92,665 98,368 5,703
Deschutes County RV Park
Revenue and Occupancy Statistics
FY 2008
RV Park Fees
# of Spaces Rented
% Occupancy
(Revenue / $32 )
Actual Received:
July
$ 39,030
1,220
37.12%
August
28,034
876
26.66%
September
8,313
260
8.17%
October
2,248
70
2.14%
November
1,186
37
1.17%
December
32
1
0.03%
January
480
15
0.46%
February
1,056
33
1.09%
March
2,624
82
2.50%
Year to Date Actual
83,003
2,594
8.90%
Projected
Budget (1) $ 270,000 8,438 21.75%
1) 106 spaces times 366 days = 38,796 annual spaces available. Budget
of $270,000 assumes 8,438 spaces rented ($270,000 / $32 = 8,438)
Budgeted occupancy rate is 21.75% - budgeted spaces / total annual
spaces available (8,438 / 38,796)
April
36,250
1,133
35.62%
May
36,250
1,133
34.47%
June
36,250
1,133
35.62%
Total Actual + Projected
$ 274,756
8,586
22.13%
Number of spaces
106
106
106
Days per month
29
30
31
Maximum Spaces per Month
3,074
3,180
3,286
Rate per day $
32.00 $
32.00 $
32.00
Maximum Revenue
98,368
101,760
105,152
Deschutes County
Fair and Expo Center
Accounts Receivable
March 31, 2008
Current Month
High School Equestrian 3,591
Food & Beverage (estimate) 37,000
Total Current Month 40,591
Prior Months:
January 2008
Wedding Expo 170
April, 2006
NW Expo & Trade show 1,615
Total Prior Months 1,785
Total Accrued Revenue as of March 31, 2008 42,376
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Deschutes County
Conference/Seminar, Education/Training and Related Travel Expenditures - Fund: General / Department: BOCC
FY 2008
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
YTD Total
Tammy Melton
onf/Sem & Educ/Training
- -
190
-
225:
-
305
185
-
68-
-
115
-
1
705
Travel M eals
25
30
-
-
130
-
,
-
185
Accommodations
-
208
-
93
485
-
-
-
-
- -
87
- -
- -
-
873
Airfare
Mileage reimbursement
- -
-
237 _
194
467
162
-
582
129
1
771
Ground Transport
-
-
-
-
-
-
96
.
-
,
- -
96
Total Baney - -
190
695
287
1,287
347
-
1,581 !
-
243
4,631
Mike Daly-----
Conf/Sem & Educ/Training
-
45
195 :
30
270
_Travel Meals
_
281
-
-
373
96
55
12
236
1,051
Accommodations - -
-
T
-
- - -
-
231:
-
77
- -
---77
401
-
787
Airfare
-
479
- -
- -
79
ilea9a reimbursement
85
-
184
_
`
319
194
272
- -
1,652
Ground Transport
- -
25
_
-
-
49
-
74
Total Dal -
_ Y
390
184
604
817
1,048
283
-
958
-
30
4,313
Dennis Luke - - -
-
Conf/Sem & Educ/Trainin9
-
_
-
330
40
220
115
705
ravel Meals
'
25
25
- 87
- -25
- -
25
- -
- -
188
Accommodations
- - -
-
400 -
-
77
-
432
7
77
-
1,063
Airfare
-
- -
-
-
- -
-
- -
-
-
-
785
-
785
Mileage reimbursement
97
110
382 !
234
215
183.
362 !
1,582
Ground Transport
Total Luke - -
97
110
1,137
336
774
505
1,250
115
4,323
Other Personnel
Conf/Sem & Educ/Training
-
-
-
- -
ravel Meals (1)
-
-
-
311 ,
-
311
_ Accommodations
Airfare
-
-
-
Ground Transport
Total Other
-
_
-
_
-
- - -
_
= 311-
-
-
311
_
_
Total - BOCC_Department
-
- -
Conf/Sem & Educ/Trainin
g
190
225,
-
635
230:
235
905
259
2,679
Travel Meals
306
-
428
121
142
- 167 y
572. -
- - -
---1,736
Accommodations-- -
-
208
93
1,117
154
432
241
_
478T
2,723
Airfare_
^
479
^
- 785
-
1,2
65
Mileage Reimbursement -
419 ;
488
849
- -
995
534
_
959
634
129
_
5,006
Ground Trans ort
p
- -
-
-
:
25 !
-
-
-
-
-
- -
-
- - - -
96
49
-
170
Total - BOCC Department
190
1,183
581 ,
-
3,029
1,500
1,822
2,368
2,519
387 !
13,579
FY 2008 Budget
- -
-
20,000
(1) Sarah Johnson - CCF Employee
Travel expense
paid from BO
CC's office.
Note: The $20,000 budget for BOCC Conferences, Seminars, Education, Training, Meals, Accommodations, Airfare,
Mileage and Ground Transportation not allocated to these specific line items. It is budgeted as Conferences
& Seminars.
4/10/2008
MEMORANDUM
To: See Distribution
From: Jeanine Faria, Deschutes County Finance Department (385-1411)
RE: Quarterly report - Court Facilities Account
Date: April 10, 2008
Attached is the quarterly report, for the three months ended March 31, 2008, showing revenues,
deposits and expenditures of the court facilities security account, as required by ORS 1.182.
Please contact me with any questions or comments.
Distribution:
County governing body
Tammy (Baney) Melton
Mike Daly
Dennis Luke
Advisory Committe on Court Security and Emergency Preparedness
Presiding Judge
DESCHUTES COUNTY FINANCE DEPARTMENT 541-385-1411 (voice) / jeaninef@deschutes.org
Court Security (Fund 240)
Statement of Financial Operating Data
Nine Months Ended March 31, 2008
Year to Date
Budget Actual Variance FY % Coll. % Budget
RESOURCES:
Beg. Net Working Capital
Revenues
County Assessment:
Circuit Court
Municipal Court
Justice Court
Interest on Investments
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
26,101 26,101 100% n/a -
43,875
30,982
(12,893)
75%
53%
58,500
27,375
30,515
3,140
75%
84%
36,500
4,500
21,377
16,877
75%
356% a)
6,000
45
1,151
1,106
75%
1918%
60
75,795
84,025
8,230
75%
83%
101,060
75,795
110,125.31
34,330
75%
109%
101,060
Exp.
Expenditures
Internal Services - Finance
428
432
(5)
75%
76%
570
Internal Services - Administrative
363
360
3
75%
74%
484
Interfund Contract
75,005
75,006
(2)
75%
75%
b) 100,006
TOTAL REQUIREMENTS
75,795
75,798
(3)
75%
75%
101,060
NET (Resources - Requirements)
-
34,327
34,327
-
a) 40% of County Assessment Revenues from Justice Court
b) Cost of Court Security accounted for in Departmen
t 38 in Sheriffs Office
Fund, as follows:
Year to Date
Budget 17
77Actual
Variance
FY %
Exp. %
Budget
Personnel
149,049
138,838
10,211
75%
70%
198,732
Materials & Services
10,221
5,224
4,997
75%
38%
13,628
Capital Outlay
-
-
-
75%
n/a
30,000
Total Department 38
159,270
144,062
15,208
75%
59%
242,360
Interfund Contract, per above
75,005
75,006
(2)
75%
75%
b) 100,006
Balance not funded by contract
84,266
69,056
15,210
49%
142,354
DESCHUTES COUNTY PROJECT NARRATIVES
2008 Full Faith & Credit Bonds
Oregon State Police/911
Deschutes County has been selected by the Oregon State Police (OSP) to construct a new
regional office building for OSP in Bend, Oregon. Total amount of space will be 20,700
square feet. Construction will consist of approximately 15,100 square feet of office and
forensic lab space in a main administration building and 5,600 square feet of shop space
in a separate outbuilding.
Located on the second floor of the same building as Oregon State Police will be new
office/dispatch space for the 9-1-1 Emergency Dispatch Center. Total space will be
approximately 12,000 square feet.
The project will also include off-site and on-site improvements, including utilities,
parking for visitors, secured fleet parking for OSP vehicles, and a roadway. Building
construction will feature a concrete slab-on-grade floor, spread footings, steel framing,
and a mix of composite wood siding and masonry veneer on the exterior. The project
will be in compliance with the requirements of the Americans with Disabilities Act
(ADA). The building will be classified as an "essential" facility and will need to meet
applicable building codes. Essential facilities must be able to withstand higher levels of
wind, seismic, and snow loads.
The project will be sited on County-owned property on Poe Sholes Road in Bend, in the
immediate vicinity of the current public safety complex. The subject property is zoned
IL, Light Industrial, and is located within the Bend city limits. A public safety facility is
an outright permitted use in this zone and does not require a conditional use permit.
Total project cost is estimated at $9.5 million for design, permits, and construction. The
OSP portion of debt service will be paid by the lease proceeds. A lease schedule is
attached. The agreement is for a term of 15 years with two 5-year options. The
agreement with 9-1-1 is that they are responsible for paying only their portion of the debt
service. The County will not add any profit or escalator to the lease.
OSP Project Cost: $6.25 million
9-1-1 Project Cost: $3.25 million
Telecare/SRTF Project
Telecare Corporation has been selected by the State of Oregon Mental Health Division to
operate a 10-bed secure residential treatment facility (SRTF) in Deschutes County. This
SRTF will provide 24-hour treatment and supervision to persons with serious mental
illness. Residents will include individuals released from the Oregon State Hospital under
civil commitment and individuals under the jurisdiction of the Psychiatric Security
Review Board (criminally insane).
This facility will be designed with either single or shared rooms and will have 24-hour
staffing. Residents' exit from the facility will be restricted by locked windows and
exterior doors.
The facility will be approximately 6,000 square feet and occupy a total of 15,000 square
feet including exterior spaces. Estimated project cost is $1.6 million.
Debt will be paid with the proceeds from a lease agreement with Telecare. The original
term of the lease will be ten years with two five-year options for a total of 20 years.
Jamison Building Purchase/Remodel for Adult Parole & Probation
Deschutes County will purchase an office building on property that is contiguous to that
which contains the Sheriff's Office and Jail in Bend, Oregon. The property is 2.2 acres
of industrially zoned land and contains an 11,800-quare-foot office building, three
separate outbuildings totalling 3,672 square feet, and approximately 75 paved parking
spaces, most of it within a secured, fenced area. The County intends to remodel the
office building to house the Parole & Probation Department.
Purchase cost is $2.5 million, and remodel cost is projected at $500,000 for a total project
cost of $3 million. Proceeds from a lease with the Oregon State Police will pay the first
three years of debt service. Because this land will eventually be needed for the future jail
expansion, the Sheriff s Office is responsible for paying the debt service for the
remaining term.
TOTAL COST FOR ALL PROJECTS: $14,100,000
Memo
To: Board of County Commissioners
From:Marty Wynne
CC: Dave Kanner
Date: April 24, 2008
Re: Discussion of proposed changes to the County Fee Schedule.
Attached are the proposed changes to the County Fee Schedule for FY 2008-09.
Black text indicates no change from the previous Fee Schedule.
Red text indicates an item to be changed.
Blue text notes a proposed change.
The work session is to review the requested changes and give the opportunity to ask question of
the various departments proposing the changes. Notify the Finance Department of any changes
to the proposed schedule.
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY**
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Deschutes County - General
General fees, unless otherwise noted by department:
GEN1
Cassette tape copies
$5.00
per tape
GEN2
Copy fee (B/W) for public & county employees
$0.25
per page
GEN3
Copy fee (color) for public & county employees
$0.35
per page
GEN4
Copy fee for documents on disk (first document)
$5.00
per document
GEN5
Copy fee for documents on disk (after first document)
$2.00
per additional document
GENE
Fee for e-mail of documents
$2.00
per document
GENT
Facsimile transmittal (local number)
$1.00
1st page
GENE
Facsimile transmittal (local number)
$0.50
per additional page
GEN9
Facsimile transmittal (long distance number)
$1.50
1st page
GEN10
Facsimile transmittal (long distance number)
$0.50
per additional page
GEN11
Law Library Electronic Access Key
$10.00
per key
GEN12
Returned check processing fee
$30.00
GEN13
Search fee for public records request
ACS'
' Actual Cost of Services (ACS) is hourly cost of employee conducting search.
Photocopy charges are in addition to this fee.
2007-08 Fee Schedule
Page 1 *ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Assessor
ASR1
Research Fee / Professional Services (1/2 hour minimum)
$60.00
hour
ASR2
Standard Assessment, Appraisal 8 Tax Computer Printout
$1.00
each
ASR3
Diagram card
$0.25
each
ASR4
8'/:' x 1 P map
$1.50
1 each
ASR5
8'/:' x 11' map (full set)
$0.75
each
ASR6
18' x 20' tax lot maps
$5.00
each
ASR7
18' x 20' tax lot maps (full set)
$2.50
each
ASR8
Tax lot maps - mailed
$5.00
plus postage
Computer listings:
ASR9
Base fee
30.00-$60.00
ASR10
E-mailed
$5.00
plus base
ASR11
Disk/CD
$5.00
per disk plus base
ASR12
Per page
$0.25
Computer labels:
ASR13
Base fee
630.00-$60.00
ASR14
Per page
$5.00
plus base
ASR15
County data set
$175.00
ASR16
Low income housing application fee
$200.00
ASR17
Fee to estimate PATL (Potential Additional Tax Liability) on specially assessed property
$75.00
ASR18
CD ROM of assessment roll
$160.00
ASR19
Color copies
$2,00
ASR20
Color photos printed (once scanned)
$2.00
Applicable Discounts:
All taxing districts within Deschutes County (for requests regarding their respective districts) are free.
All other government agencies receive a 50% discount.
Taxpayers own account (except lar a maps) are free.
2007-08 Fee Schedule
Page 2 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY2007-08Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Juvenile Community Justice
JUV1
Juvenile Skills Groups (depending on family income)
$10.00 - $50.0
person/term
JUV2
Sex Offender Treatment Groups
$0 - $20.00
group sliding scale
JUV3
Juvenile Detention Center (all non-Deschutes County juveniles)
$150.00
per day
Minor in Possession - Alcohol
JUV4
First offense'
$50.00
JUV5
Second offense'
$100.00
Minor in Possession - Tobacco
JUV6
First offense'
$25.00
J9V7
Second offense'
$50.00
JUVB
Third offense'
$200.00
JUV9
Riding motorcycle/ATV without safety helmet
$25.00
per offense
Other offenses eligible for diversion fees:
Attempted false information to a police officer
Giving false information to a police officer
Attempted offensive littering
Offensive littering
Auto equipment violation
Bicycle/motorcycle/ATV violation"
BoattRotation violation"
Curfew
Driving uninsured"
Failure to wear a seatbelt"
Minor in possession of alcohol
No operators license"
Prohibited discarding of burning object
Possession of tobacco products by a juvenile
Traffic infraction-generally-
Violation noise control
Wildlife law violations excluding deer''
Wildlife law violations pertaining to deer''
Criminal Trespass II (usually the malls or schools)
Disorderly conduct (no risk of injury to another person)
Fees for the above other offenses:
JUV10
First offense
$25.00
JUV11
Second offense
$50.00
JUV12
Third offense
$75.00
I
' Diversion fee can be waived if alternatives are available.
15 ears of-age or younger
2007-08 Fee Schedule
Page 3 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION FY 2007.08 Fe UNIT
ENACTMENT
AUTHORITY'
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Community Development
CDD1
Refund request processing $35.00
(No refunds if refund amount is less than $35.00. Other amounts may be deducted from refund for work already performed.)
CDD2
Address issuance (without permit)
$24.00
Dwelling
CDD3
New use with separate address (charged at time of building permit or plot plan review,
except revised plot plan review)
$24.00
CDD4
Copy fee
$0.25
per page
CDD5
1
Coin-copy machine
$0.10
per page
CDD6
Microfilm/microfiche copy fee
$1.00
per page
CDD7
Plot plan review
$63.00
CDD8
Pre-application Meeting (may be required at CD® discretion for major or complex
development projects including several county employees)
$100.00
per each
CDD9
Advanced planning fee (charged at time of building permit, supports long-range plannin
and regular code updates and review)
0.16%
of bldg valuation
9
0.18%
CDD10
Free public information fee (charged at time of building permit, supports free public
information and assistance in fiend, Redmond and La Pine and allows for consolidated
permit processing at one location)
0.16%1
of bldg valuation
0.18%
CDD11
Code compliance fee (charged at time of building permit, supports code enforcement
program)
0.10%
of bldg valuation
0.11%
CDD12
Researchffle review supervision
$30.00
per hour ($15.00 min)
CDD13
Road Access Permit
$55.00
CDD14
Second Road Access Permit
$27.50
CDD15
Three or more Road Access Permits
$13.75
each
CDD16
Consultation by CDD professional staff
ACS
CDD17
Collection/administration fee for system development
charges
$16.50
per fee collected
CDD18
Measure 37 Application Fee
$750.00
per claim
CDD19
Policy Regarding Refunds:
A 75% refund may be made after an application has been received. The 25% withheld covers work associated with the application, including zonin
septic and plot plan review, file creation and staff assignment. An additional percentage will be withheld as each additional phase of the permitting
process is completed (i.e. plan review, inspections, staff report preparation). Refunds must be requested within 180 days of application. In every case,
the $35 refund request processing fee will be charged to cover the cost of refund check processing and issuance.
,
2007-08 Fee Schedule
Page 4 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
CDD - Building Safety Division
CDBS1
Reproduction printing of electronically submitted plans at customer request
$35.00
per page/sheet
37.00
CDBS2
"Foundation Onlj fee (optional program). Commercial structures requesting start with
foundation only
$360.00
Charged in addition to bldg permit fee
380.00
CDBS3
"Building/Site Evaluation fee (optional program). Simultaneous application.
$140.00
Charged in addition to bldg permit fee
149.00
CDBS4
"Quick Starr fee (optional program):
CDBS5
Structures require engineer/architect stamped plans
$275.00
Charged in addition to bldg permit fee
290.00
CDBS6
All others
$112.00
Charged in addition to bldg permit fee
120.00
CDBS7
Special Inspection - inspections that do not fit into the specific type of permits under the
building code
$60.00
pereach
64.00
CDBS8
Agricultural building exemption fee
$39.00
42.00
CDBS9
Building inspections outside of normal business hours (min charge - two hours)
$66.00
per hour
70.00
CDBS10
Re-inspection fee
$56.00
each
60.00
CDBS11
Inspections for which no fee is specifically indicated (min charge - Y hour)
$66.00
per hour
70.00
CDBS12
Additional plan review required by changes, addition or revisions to approved plans (mi
charge - Y2 hour)
$66.00
per hour
70.00
CDBS13
Demolition permits
$112.00
per bldg + 8%
120.00
CDBS14
Consultation fee (min 1 hour)
$56.00
60.00
CDBS15
Temporary certificate of occupancy (commercial)
$335.00
plus $100 per day over 30 days
360.00
Temporary certificate of occupancy (residential)
$100.00 - New Fe
The formula below will be used at application to determine preliminary valuation of structures for building permitanal valuation factor will be
determined by the Plans Examiner after reviewing prints.
DWELLINGS
Description
1 or 2 story, 1,800 sq. feet. or less
$73.00
Sq. Ft. Value
78.00
1 or 2 story, 1,800 to 3,000 sq. feet.
$111.00
Sq. Ft. Value
118.00
1 or 2 story, 3,000 sq. feet. or more
$133.00
Sq. Ft. Value
142.00
Residential Sprinklers
$1.40
Sq. Ft. Value
1.50
(Remodel/additions determined by Plans Examiner)
GARAGES/STORAGE STRUCTURES
Description
All frame structures, any structure attached to a dwelling
$24.50
Sq. Ft. Value
26.00
All detached pole structures without floors
$16.50
Sq. Ft. Value
18.00
All detached structures with floors.
$24.50
Sq. Ft. Value
26.00
Over garage floor area (R-3N)
$36.00
Sq. Ft. Value
38.00
Carport and other open structures
$16.50
Sq. Ft. Value
26.00
Foundation for moved and existing structures
$15.00
Sq. Ft. Value
16.00
Decks
$9.50
Sq. Ft. Value
10.00
PLAN REVIEW:
DBS16
Local government coverage: The fee to a governmental agency shall be determined by
the provisions set forth under ORS 190.003 to 190.110 for the purpose of carrying out th
respective responsibilities of each agency and the fee shall bEw.00 per hour for each
hour or part thereof.
e
$45.00
8.00
DBS17
Re-inspection fee: A $56.00 re-inspection fee shall be charged for inspections of
violations found by the division on or after the second inspection and for inspections
requested but which cannot be performed due to inability to get access to work to be
inspected.
56.00
I
0.00
CDBS18
Approval of additional set of plans
$14.00
15.00
CDBS19
Plan check fee
65%
bldg permit fee
CDBS20
Plan check fee for electrical and mechanical systems of commercial buildings
25%
bldg permit fee
CDBS21
Plan check fee for plumbing of commercial bldgs
30%
bldg permit fee
CDBS22
Plan check fee for fireAife safety/over 4,000 sq ft
40%
bldg permit fee
CDBS23
Plan check for manufactured dwelling/rec park plan review
65%
permit fee
State surcharge of 81/6to The current state surchargeis added to all fees In the Building Safety Division with the exception of manufacture
home and recreation ark construction.
2007-08 Fee Schedule
Page 5 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY ff
different from FY 2007-08)
CDD - Building Safety Division (continued)
Building Permit Fee Schedule:
Total valuation:
CDBP1
$1.00 to $500.00
$10.00
CDBP2
$501.00 to $2,000.00
$10.00
First $500 + $1.50 for each additional
$100 or fraction thereof, to and including
$2,000
CDBP3
$2,001.00 to $25,000.00
$32.50
First $2,000 +$6 for each additional
$1,000 or fraction thereof, to and
including $25,000
CDBP4
$25,001.00 to $50,000.00
$170.50
First $25,000 + $4.50 for each additional
$1,000 or fraction thereof, to and
including $50,000
CDBP5
$50,001.00 to $100,000.00
$283.00
First $50,000 + $3 for each additional
$1,000 or fraction thereof, to and
including $100,000
CDBP6
$100,001.00 and up
$433.50
First $100,000 + $2.50 for each additional
$1,000 or fraction thereof
Valuation is determined by building valuation data found in May, 2003 ICBO Building
Standards. Deschutes County uses97%of values shown.
100%
CDD may charge twice the established fee for a building permit or approval for work commenced prior to permit issuance.
PLUMBING:
One and two family up to 40 fixtures when purchased as a unit (includes
DWV/water distribution and first 100 feet of water service, sanitary sewer and storm
sewer)
CDBSPLI
One and two family/1 bath
$173.00
184.00
CDBSPL2
One and two family/2 bath
$298.00
317.00
CDBSPL3
One and two family/3 bath
$371.00
395.00
CDBSPL4
One and two family/4 bath
$419.00
446.00
CDBSPL5
Baths greater than 4
$53.00
Bathroom or portion thereof
56.00
CDBSPL6
One and two family/solar (when connected with potable water)
$84.00
89.00
Residential and U1 plumbing:
CDBSPL7
Remodel minimum
$36.00
+$17.00/fixture
38.00+18.00ffixture
R-3 Fixtures:
CDBSPL8
Kitchen sink
$17.00
18.00
CDBSPL9
Water heater
$17.00
18.00
CDBSPL101
Disposal
$17.00
18.00
CDBSPLI I
Water closet
$17.00
18.00
CDBSPL12
Basin
$17.001
18.00
CDBSPL13
Tub (bathing)
$17.00
18.00
CDBSPL14
Shower
$17.00
18.00
CDBSPL15
Clothes washer
$17.00
18.00
CDBSPL16
Laundry tub
$17.00
18.00
CDBSPL17
Miscellaneous plumbing fixture
$17.00
18.00
CDBSPL18
Floor drain
$17.00
18.00
CDBSPL19
Back flow prevention device
$17.00
18.00
CDBSPL20
Bidet
$17.00
18.00
CDBSPL21
Urinal
$17.00
18.00
CDBSPL22
Hose bibbs
$17.00
18.00
Water service/sanitary/storm sewer:
CDBSPL23
Water service (first 100 feet or fraction thereof)
$58.50
62.50
CDBSPL24
Water service (second 100 ft. or fraction thereof)
$34.00
36.00
CDBSPL25
Water service (over 200 ft)
$92.50
98.50
CDBSPL26
Building sewer (first 100 feet or fraction thereof)
$58.50
62.50
CDBSPL27
Building sewer (each additional 100 ft. or fraction thereof)
$34.00
36.00
CDBSPL28
Building storm sewer or rain drain (each 100 feet or fraction thereof)
$58.50
62.50
CDBSPL29 (
Storm or rain drain (each additional 100 feet or fraction thereof)
$34.00
36.00
CDBSPL30
Alternate potable water heating system (coil, heat pumps, extractor, water
treatment equipment, etc.)
$58.50
62.50
Manufactured Homes:
CDBSPL31
M/H park sewer connection 8 water distribution system
$58.50
per space
62.50
Miscellaneous (when applicable):
CDBSPL32
Minimum permit fee
$56.00
60.00
CDBSPL33
the prefabricated structure)
$58.50
62.50
CDBSPL34
Special inspections
$67.00
per hour
72.00
CDBSPL35
Fixture fee
$17.00
18.00
2007-08 Fee Schedule
Page 6 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"'
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
CDD - Building Safety Division (continued)
Commercial Plumbing
(all buildings other than R-3 8 U-1):
CDBSPL36
Base fee (1-3 fixtures)
$86.00
92.00
CDBSPL37
Base fee 4-10 fixtures
$167.50
178.00
CDBSPL38
$17.00)
CDBSPL39
Backflow prevention device
$17.00
18.00
CDBSPL40
Sink-kitchen, bar, laundry
$17.00
18.00
CDBSPL41
Lavatory - bathrooms only
$17.00
18.00
CDBSPL42
Tub/shower combinations
$17.00
18.00
CDBSPL43
Separate shower and tub
$17.00
18.00
CDBSPL44
Water closets
$17.00
18.00
CDBSPL45
Dishwashers
$17.00
18.00
CDBSPL46
Disposal
$17.00
18.00
CDBSPL47
Washing machine
$17.00
18.00
CDBSPL46
Water heater
$17.00
18.00
CDBSPL49
Urinal
$17.00
18.00
CDBSPL50
Hose bibbs
$17.00
18.00
CDBSPL51
Bidet
$17.00
18.00
COBSPL52
Catch Basins
$17.00
18.00
CDBSPL53
Drinking fountain
$17.00
18.00
CDBSPL54
Receptors
$17.00
18.00
CDBSPL55
Interceptors
$17.00
18.00
CDBSPL56
Floor drains
$17.00
18.00
CDBSPL57
Sewage and sump pump
$17.00
18.00
CDBSPL58
Special water connection
$17.00
18.00
CDBSPL59
Storm drain -first 100 feet
$37.00
39.50
CDBSPL60
Storm drain - each additional 100 feet
$17.00
18.00
CDBSPL61
Swimming pool piping
$56.00
60.00
CDBSPL62
Solar
$17.00
18.00
CDBSPL63
Plumbing alteration not specified
$17.00
18.00
CDBSPL64
Water service - first 100 feet
$56.00
60.00
CDBSPL65
Water service (each additional 100 ft)
$34.00
36.00
CDBSPL66
Sewer-first 100 feet
$56.00
60.00
CDBSPL67
Sewer - each additional 100 feet
$34.00
36.00
CDBSPL68
Medical Gas Connection Issuance Fee
$195.00
208.00
CDBSPL69
Medical Gas Connection per outlet
$1.00
1.50
CDBSPL70
M/H park sewer collection/water distribution system
$56.00
per space
60.00
CDBSPL71
Special inspection
$50.00
per hour
53.00
CDBSPL72
Alternative potable water heating systems (coils, extractors, heat pumps, etc.)
$36.00
38.50
CDBSPL731
Minimum fee
$48.00
51.00
Prefabricated structural inspections (includes site development and connection of the
prefabricated structure)
CDBSPL74
Installation Connection
$45.00
48.00
Recreational Vehicle and Manufactured Dwelling Parks
Inspection Fees
Fees are a combination of
Base Fee:
CDBSPL75
Five or fewer spaces
$190.00
CDBSPL76
Six to 19 spaces
$33.00
per space
35.00
CDBSPL77
Twenty or more spaces
$23.00
per space
24.50
CDBSPL78
Fixture Fee (structure of accessory building and storm sewer system)
$15.00
per fixture
16.00
2007-08 Fee Schedule
Page 7 `ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ENACTMENT
Fee FY 2008-09 (ONLY If
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
AUTHORITY"
different from FY 2007-08)
CDD - Building Safety Division (continued)
COMMERCIAL
RESIDENTIAL
MECHANICAL:
CDBSMI
Issuance of permit - each
$33.00
$33.00
35.00
CDBSM2
Issuance of supplemental permit - each
$6.00
$6.00
6.50
Installation or relocation of forced-air or gravity-type furnace or burner, including duc
CDBSM3
8 vents attached to such appliance up to/including 100,000 Btu/h - each
$12.50
$12.50
13.50
Installation or relocation of forced-air or gravity-type furnace or burner, including duc
CDBSM4
and vents attached to each appliance over 100,000 Btu/h - each
$15.00
$15.00
16.00
CDBSM5
Installation or relocation of floor furnace, including vent- each
$9.50
$9.50
10.00
Installation or relocation of suspended heater, recessed wall heater or floor-mounted
CDBSM6
heater - each
$9.50
$9.50
10.00
Installation, relocation or replacement of appliance vent installed and not included in an
CDBSM7
appliance permit - each
$5.00
$5.00
5.50
Repair, alteration or addition to heating appliance, refrigeration unit, cooling unit,
absorption unit, or heating/cooling/absorption unit or evaporative cooling system,
CDBSM8
including installation of controls - each
$6.50
$6.50
7.00
Installation or relocation of boiler or compressor to and including three horsepower, o
r
CDBSM9
absorption system to and including 100,000 Btu/h - each
$12.00
$12.00
13.00
Installation or relocation of boiler or compressor over three horse-power to and
including 15 horsepower, or absorption system over 100,000 Btu/h and including
CDBSM10
500,000 Btu/h - each
$17.50
$17.50
18.50
Installation or relocation of boiler or compressor over 15 horse-power to and includin
g
30 horsepower, or absorption system over 500,000 Btu/h and including 1,000,000
CDBSM11
Btu/h - each
$17.50
N/A
18.50
Installation/relocation of boiler or compressor over 30 horsepower to/including 50
horse-power or for absorption system over 1,000,000 Btu/h to and including 1,750,0(
0
CDBSM12
Btu/h - each
$25.00
N/A
26.50
Installation or relocation of boiler or refrigeration compressor over 50 horsepower or
CDBSMI3
absorption system over 1,750,000 Btu/h - each
$44.00
N/A
47.00
Air-handling unit to and including 10,000 cubic feet per minute (cfm), including
CDBSM14
attached ducts - each
$7.00
$7.00
7.50
CDBSM15
Air-handling unit of 10,000 cfm - each
$12.00
$12.00
13.00
CDBSM16
Evaporative cooler other than portable - each
$6.50
$6.50
7.00
CDBSM17
Ventilation fan connected to single duct - each
$5.00
$5.00
5.50
Ventilation system that is not a portion of any heating or air-conditioning system
CDBSM18
authorized by a permit - each
$7.00
$7.00
7.50
Installation of hood which is served by mechanical exhaust, including ducts for hood }
CDBSM19
each I
$7.00
$7.00
7.50
CDBSM20 I
Installation/relocation of domestic-type incinerator/woodstove - each
$13.00
$13.00
14.00
CDBSM21
Installation or relocation of commercial or industrial-type incinerator - each
$33.00
N/A
35.00
Appliance or piece of equipment regulated by code but not classified in other appliance
CDBSM22
categories - each
$7.00
$7.00
7.50
CDBSM23
Gas-piping system - one to four outlets - per outlet
$4.50
$4.50
5.00
CDBSM24
Gas-piping system of five or more outlets - per outlet
$2.00
$2.00
CDBSM25
Inspection outside of normal business hours (minimum charge - two hours) - per hou
$73.00
$73.00
78.00
CDBSM26
Re-inspection fee - each
$56.00
$56.00
60.00
Inspections for which no fee is specifically indicated (minimum charge - Y. hour) - pe
CDBSM27
hour
$28.00
N/A
30.00
Additional plan review required by changes, additions or revisions to approved plans
CDBSM28
(min charge % hour) - per hour
$28.00
N/A
30.00
2007-08 Fee Schedule
Page 8 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
CDD - Building Safety Division (continued)
ELECTRICAL:
Residential - single or multi-family per dwelling unit.
Service included.
# of inspections per permit allowed
CDBSEI
1,000 square feet or less
$157.00
4
167.00
CDBSE2
Each additional 500 square feet, or portion thereof
$27.00
29.00
CDBSE3
Each manufactured home or modular dwelling service or feeder
$73.00
2
78.00
Service/feeders: installation, alteration or relocation:
CDBSE4
1
200 amps or less
$89.00
2
95.00
CDBSE5
201 amps to 400 amps
$108.00
2
116.00
CDBSE6
401 amps to 600 amps
$179.00
2
189.50
CDBSE7
601 amps to 1000 amps
$226.00
2
240.50
CDBSE8
Over 1000 amps or volts
$538.00
2
573.00
CDBSE9
Reconnect only
$73.00
2
78.00
Temporary service or feeders - installation, alterations or relocation
CDBSE10
200 amps or less
$73.00
2
78.00
CDBSE11
201 amps to 400 amps
$100.00
2
106.50
CDBSE12
Over 400 amps to 600 amps
$134.00
2
142.50
Over 600 amps to 1000 volts - see"service/feedere (10 branch circuits included)
above
Branch circuits - new, alteration or extension per panel
Fee for branch circuits with purchase of service or feeder fee
CDBSE13
Each branch circuit
$6.50
2
7.00
Fee for branch circuits without purchase of service or feeder fee
CDBSE14
First branch circuit
$61.00
2
65.00
CDBSE15
Each additional branch circuit
$6.50
2
7.00
Miscellaneous (service or feeder not included)
CDBSE16
Each water or sewage pump or irrigation circle
$73.00
2
78.00
CDBSE17
Each sign or outline lighting
$73.00
2
78.00
CDBSE18
Signal circuit(s) or a limited energy panel, alteration or extension - commercial use
$73.00
2
78.00
CDBSE19
Renewable Electric Energy
$86.00
2
91.50
Limited energy - residential use
CDBSE20
One and two family
$36.00
38.50
CDBSE21
Multi-family
$66.00
70.50
CDBSE22
Each additional inspection over the allowable in any of the above
$45.00
per inspection
48.00
CDBSE23
Other inspections not listed above (portal to portal - one hour minimum)
$73.00
per hour
78.00
COBSE24
Bulk labels
$23.00
24.50
CDBSE25
Master permit
$110.00
117.00
CDBSE26
Inspections outside or normal business hours (min charge - two hours)
$73.00
per hour
78.00
CDBSE27
Re-inspection fee
$56.00
each
59.50
COBSE28
Inspections for which no fee is specifically indicated (min charge - % hour)
$73.00
per hour
78.00
CDBSE29
Additional plan review required by changes, additions or revisions to approved plans
$73.00
per hour
78.00
CDBSE30
Inspection for code items requiring inspection, but no specific fees are given
$55.00
each item
58.50
2007-08 Fee Schedule
Page 9 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
COD - Building Safety Division (continued)
MANUFACTURED DWELLINGS:
CDBSMFI
Manufactured dwelling and cabana installation permit
419.00
per installation +
applicable state fee(s)
446.00
CDBSMF2
Manufactured dwelling and cabana re-inspection fee
95.00
per re-inspection
100.00
New Manufactured Home Park Fee Schedule:
Table 1
Total valuation:
CDBSMPI
$1.00 to $500.00
$15.00
CDBSMP2
$501.00 to $2,000.00
$15.00
First $500 + $1.50 for each additional
$100 or fraction thereof to and including
$2000
CDBSMP3
$2,001.00 to $25,000.00
$45.00
First $2,000 +$9 for each additional
$1,000 or fraction thereof to and including
$25,000
CDBSMP4
$25,001.00 to $50,000.00
$252.00
For first $25,000 + $6.50 for each
additional $1,000 or fraction thereof to
and including $50,000
CDBSMP5
$50,001.00 to $100,000.00
$414.50
For first $50,000 + $4.50 for each
additional $1,000 or fraction thereof to
and including $100,000
CDBSMP6
$100,001.00 to $500,000.00
$639.50
For first $100,000 + $3.50 for each
additional $1,000 or fraction thereof to
and including $500,000
CDBSMP7
$500,001.00 to $1,000,000.00
$2,039.50
For first $500,000 + $2 for each additional
$1,000 or fraction thereof to and including
$1,000,000
CDBSMP8
$1,000,001.00 and up
$3,539.50
For first $1,000,000 + $2 for each
additional $1,000 or fraction thereof
Evaluation: Table 2 - spaces per acre
Park Class 4 or less 5 6 7 8 9 10 11 12
A 6360 5945 5600 5325 5050 4850 4800 4750 4700
8 5950 5525 5175 4900 4625 4415 4400 4350 4300
C 5725 5425 4975 4700 4600 4210 4075 4050 4000
Park Class 4 or less 5 6 7 8 9 10 11 12
A 5901 5517 5197 4941 4685 4493 4365 4301 4237
B 5504 5120 4800 4544 4288 4096 3968 3904 3804
C 5312 5028 4608 4352 4269 3904 3776 3712 3648
Note:
1. Table 2 is based on the 1990 evaluation of Mobile Home Parks published by the Oregon Department of Revenue.
2. "Class A parks contains paved streets, curbs and sidewalks.
3. "Class 13 parks contains paved streets, no curbs and no sidewalks.
4. 'Class C' parks contain no paved streets, no curbs, but have sidewalks on one side of each street.
5. When a park contains spaces in more than one class, figure the spaces in each class; then add them together to obtain the total valuation for the
park.
CDBSMP9
Additional plan review required by changes, additions or revisions to approved plans
(min charge - Y. hour)
$65.00
per hour
69.00
CDBSMPI
Consultation fee (min charge - one hour)
$35.00
per hour
37.00
State surcharge on manufactured home park permit fee i~6% of total
8%
State surcharge on manufactured home park plan check fee is 15% of total
Plan check fee formanufactured dwelling to manufactured home park is 65% of
building permit fee
L
Prefabricated structural inspections (includes site development and connection of the
prefabricated structure)
l
Installation connection
$40.00
42.50
2007-08 Fee Schedule
Page 10 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 FeJ
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
CDD - Building Safety Division (continued)
New Recreation Park Fee Schedule: Table 1
Total valuation:
CDBSRPI
$1.00 to $500.00
$15.00
CDBSRP2
$501.00 to $2,000.00
$15.00
For first $500 + $2 for each additional
$100 or fraction thereof to and including
$2,000
CDBSRP3
$2,001.00 to $25,000.00
$45.00
For first $2,000 + $9 for each additional
$1,000 or fraction thereof to and including
$25,000
CDBSRP4
$25,001.00 to $50,000.00
$252.00
For first $25,000 + $6.50 for each
additional $1,000 or fraction thereof to
and including $50,000
CDBSRP5
$50,001.00 to $100,000.00
$414.50
For first $50,000 + $4.50 for each
additional $1,000 or fraction thereof to
and including $100,000
CDBSRP6
$100,001.00 to $500,000.00
$639.50
For first $100,000 +$3.50 for each
additional $1,000 or fraction thereof to
and including $500,000
CDBSRP7
$500,001.00 to $1,000,000.00
$2,039.50
For first $500,000 + $2 for each additional
$1,000 or fraction thereof to and including
$1,000,000
CDBSRP8
$1,000,001.00 and up
$3,539.50
For first $1,000,000 + $2 for each
additional $1,000 or fraction thereof
Note: Table 1 is based on Table No. 3-A of the 1988 Uniform Building Code.
Recreation Park Valuation Table - Table 2
Evaluation: Table 2 - spaces per acre
Park Class 6 8 10 12 14 16 18 20 22
A 2850 2750 2500 2360 2245 2185 2100 2050 2000
B 2675 2500 2350 2200 2100 2050 2000 1900 1675
C 1950 1750 1600 1775 1375 1250 1200 1150 1100
Park Class 6 8 10 12 14 16 18 20 22
A 2637 2470 2320 2189 2074 1978 1907 1849 1798
B 2483 2317 2176 2035 1920 1824 1754 1696 1645
C 1792 1626 1485 1344 1229 1133 1062 1005 954
Note:
1. Table 2 is based on the 1990 evaluations for Recreation Vehicle Parks published by the Oregon Department of Revenue
2. "Class A" parks and camps contain paved streets and electric, water and sewer service to each RV or ramping space.
3. "Class B' parks and camps contain electric, water and sewer service to each RV or camping space, but do not have paved streets.
4. "Class C parks and camps contain a combination of no more than two services
involving electric, water or sewer and do not have paved streets.
5. When a park or camp contains spaces in more than one class, figure the spaces in each class, then add them together to obtain the total valuati
n.
6. The Area Development Permit does not include permits or related fees for buildings, manufactured dwelling installations, accessory buildings or
structures; mechanical, plumbing or electrical systems; boiler or elevator or permits required by other agencies.
State surcharge on manufactured home to recreational park permit fee is 8% of total.
State surcharge on manufactured home to recreational park plan check fee is 15% of total.
Plan check for manufactured to recreational dwelling 65% of building permit fee.
2007-08 Fee Schedule
Page 11 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY-
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
CDD - Environmental Health Division
On-site sewage disposal systems:
COEH1
New site evaluation - single family dwelling
$475.00
500.00
CDEH2
Pre-1993 site re-evaluation'
$220.00
250.00
CDEH3
Site evaluation -springtime observation'
$215.00
250.00
Commercial Facility Systems:
CDEH4
First 1,000 gallons projected daily sewage flow
$475.00
500.00
CDEH5
For each additional 500 gallons or part thereof above 1,000 gallons projected call
sewage flow up to 5,000 gallons
$145.00
150.00
Each fee paid for a site evaluation report entities the applicant to as many site inspections on a single parcel or lot as are necessary to determine si
suitability for a single system. The applicant may request additional site inspections within ninety (90) days of the initial site evaluation at no extra cost.
Separate fees shall be required if site inspections are to determine site suitability for more than one (1) system on a single parcel or lot.
e
Consultation Fee
CDEH6
Environmental Health staff in office
ACS
Based on loaded salary rate of staff
performing the service
CDEH7
Environmental Health staff in the field (one hour minimum)
ACS
Based on loaded salary rate of staff
performing the service
Construction installation permit:
CDEH8
First 1,000 gallons projected daily sewage flow - standard on-site system
$660.00
700.00
CDEH9
For each additional 500 gallons or part thereof above 1,000 gallons
$70.00
100.00
Alternative systems:
CDEH10
ATT System
$1,150.00
1,225.00
CDEH11
Capping fill
$930.00
1,000.00
CDEH12
Cesspool
$660.00
Delete
CDEH13
Evapotranspiration absorption
$660.00
700.00
CDEH14
Gray water waste disposal sump
$285.00
300.00
Pollution Reduction Permit
400.00 - New Fee
CDEH15
Pressure distribution
$930.00
CDEH16
Recirculating gravel filters
$1,150.00
1,225.00
CDEH17
Redundant
$640.00
Delete
CDEH18
Sand filter
$1,150.00
1,225.00
CDEH19
Seepage pit
$660.00
Delete
CDEH20
Seepage trench
$660.00
700.00
CDEH21
Steep slope
$660.00
700.00
CDEH22
Tile dewatering
$1,200.00
2,000.00
At the discretion of the Department, the permittee may be assessed a reinspection fee, not to excee8135.00, when a precover inspection correction
notice requires correction of improper construction and at a subsequent inspection, the Department finds system construction deficiencies have not
been corrected. The Department may elect not to make further precover inspections until the reinspection fee is paid. With the exceptions of sand
filters and pressure distribution systems, a $25 fee may be added to all permits that specify the use of a pump or dosing siphon.
70.0
• Not subject to surcharge
Commercial Facility Systems, Plan Review:
CDEH23
For system with projected daily sewage flow of 600 gallons, but not more than 1,000
gallons projected daily sewage flow
$225.00
250.00
CDEH24
For each additional 500 gallons or part thereof above 1,000 gallons to a maximum
sewage flow limit of 5,000 gallons per day
$39.00
50.00
Permit Transfer, Re-instatement or Renewal:
CDEH25
Field visit required
$210.00
250.00
CDEH26
No field visit required
$128.00
150.00
Alteration Permit
CDEH27
Major
$465.00
500.00
CDEH28
Minor
$280.00
300.00
Repair Permit - single family dwelling
CDEH29
Major
$340.00
350.00
CDEH30
Minor
$182.00
200.00
Authorization notice:
CDEH31
Field visit required
$360.00
380.00
CDEH32
No field visit required
$125.00
150.00
CDEH33
Existing System Verification
$220.00
200.00
Septic location approval:
CDEH34
No field visit required (plot plan approval only)
$45.00
50.00
Annual evaluation of alternative system (where applicable)
CDEH35
Holding Tanks
$220.00
225.00
2007-08 Fee Schedule
Page 12 `ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"'
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
CDD - Environmental Health Division (Continued)
CDEH36
Other Altemativesystems
$332.00
350.00
CDEH37
Annual evaluation of temporary or hardship mobile home
$210.00
Delete
CDEH38
Pumper truck inspection'
$150.00
CDEH39
Additional vehicle'
$80.00
Delete
CDEH40
Existing system evaluation report
$396.00
1
400.00
CDEH41
Holding Tanks
$550.00
600.00
CDEH42
Reinspection fee - precover
$160.00
200.00
Report fees
CDEH43
Holding Tanks
$25.00
CDEH44
Other Altemative systems
$50.00
CDEH45
Septic tank abandonment inspection
$110.00
for the first tank to per site
125.00
CDD may charge twice the established fee for a septic permit or approval for work commenced prior to permit issuance.
Surcharges: In order to offset a portion of the administrative and program oversight costs of the statewide on-site sewage disposal program, a
surcharge of$40 of each site evaluated, for each construction installation permit and for all other activities for which an application is submitted, sha
be levied by the Department and by each Agreement County has set forth in the following schedule. Proceeds from surcharges collected by the
Department and Agreement Counties shall be accounted for separately. Each Agreement County shall forward the proceeds to the Department as
negotiated in the memorandum of agreement (contract) between the County and the Department
ll
0.00
Activity
Surcharge
Site evaluation, for each site examined, based on a projected flow of:
CDEH46
A. 1,000 gallons or less
$40.00
60.00
CDEH47
B. to 2,000 gallons
$40.00
60.00
CDEH48
C. 2,001 to 3,000 gallons
$40.00
60.00
CDEH49
D. 3,001 to 4,000 gallons
$40.00
60.00
CDEH50
E. 4,001 gallons or more
$40.00
60.00
CDEH51
Construction - installation permit
$40.00
60.00
CDEH52
Renewal permit
$40.00
60.00
CDEH53
Alteration permit
$40.00
60.00
CDEH54
Authorization notice
$40.00
60.00
CDEH55
Existing system evaluation report
$40.00
60.00
'(There is no surcharge for pumper truck inspection.)
Licenses: Food Service
Note: A supplementary inspection charge equal to 50% of the annual license fee shall be assessed for each complete inspection required becaus
failure to meet applicable standards when such complete inspection is performed during the license period in addition to the two semi-annual
inspections normally performed. Charges accrued and not paid during the current license period will be added to the license fee for the next license
period and will be subject to the late penalties specified. New licensees will not be assessed any surcharges accrued by the previous license hold
Any Licensed facility opened in Oct/Nov/Dec will be charged 112 fee
of
r.
Full service restaurant seating:
CDEH56
0-15
$575.00
600.00
CDEH57
16 - 50
$605.00
650.00
CDEH58
51 - 150
$735.00
770.00
CDEH59
151 and over
$825.00
865.00
CDEH60
Commissary
$325.00
340.00
CDEH61
Warehouse
$170.00
180.00
CDEH62
Limited service
$470.00
500.00
Mobile Unit Annual Operating License per AOR 333-162-0020
CDEH63
Class I
$180.00
200.00
CDEH64
Class II
$210.00
225.00
COEH65
Class III
$265.00
280.00
CDEH66
Class IV
$300.00
320.00
2007-08 Fee Schedule
Page 13 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
COD - Environmental Health Division(Continued)
Temporary Restaurant License
CDEH67
Temporary Benevolent: This license is good for up to 13 three day events or one
30 day period of continuous setup. Must show a valid I.R.S. tax exempt I.D.
number to qualify.
$25.00
40.00
CDEH68
Temporary for Profit
$120.00
per event
125.00
CDEH69
Temporary Prior to Event: Temporary Restaurant Applications must be received
least 2 calendar days before the day the event starts.
$80.00
per event
Temporary at Event (operating without a license
per event
200.00 - New Fee
School Cafeteria & Kitchens:
CDEH70
School Inspection (production kitchen)
$189.00
CDEH71
School Inspection (satellite branch)
$126.00
CDEH72
Bed and breakfast (food facility fee)
$330.00
350.00
Vending machines (of potentially hazardous foods):
CDEH73
1-10
$105.00
110.00
CDEH74
11 -20
$140.00
150.00
CDEH75
21 - 30
$170.00
185.00
CDEH76
31 - 40
$215.00
225.00
CDEH77
41 - 50
$250.00
260.00
CDEH78
Food handlers certification
$10.00
COEH79
Certification card replacement
$5.00
Review of restaurant plan prior to construction
CDEH80
New
$440.00
470.00
CDEH81
Remodel
$260.00
1
300.00
CDEH82
School cafeteria plan review
$400.00
470.00
Mobile Unit (review of mobile unit plan prior to construction)
CDEH83
Class l
$190.00
200.00
CDEH84
Class II
$245.00
250.00
CDEH85
Class III
$315.00
350.00
CDEH86
Class IV
$340.00
375.00
CDEH87
Non-profit organization plan review
$240.00
Note: A penalty of $100.00 shall be added if payment is 30 days after the license expiration date. An additional penalty of $100.00 shall be added
the first day of each succeeding month of delinquency.
n
Tourist facilities:
CDEH88
Organizational camp or picnic park
$120.00
plus fee for each space
125.00
CDEH89
Travelets accommodation
$120.00
plus fee for each space
125.00
CDEH90
Recreation park
$120.00
plus fee for each space
125.00
CDEH91
First 50 spaces
$3.00
per space
CDEH92
Next 50 spaces
$2.00
per space
CDEH93
Each space beyond 100
$1.00
per space
Notice: Any person initially licensed under ORA 446.310 to 446.350 for engaging in the recreation park or travelers accommodation business who has
failed to renew a license on or before the expiration date is delinquency delinquency extends 15 days past the expiration date, a penalty fee of
50 percent of the annual license fee shall be added. The penalty fee shall be increased by 50 percent of the license fee on the first day of
each succeeding month of delinquency.
Swimming pools:
CDEH94
License (first public pool, spa, bathhouse)
$500.00
525.00
CDEH95
Second pool or spa (same location)
$300.00
315.00
CDEH96
Additional pools or spas (same location)
$250.00
260.00
CDEH97
Pool plan review fee
$400.00
425.00
CDEH98
Pool construction permit
$400.00
425.00
Surcharges for pools, spas & tourist facilities will be based on the amount set forth by the Oregon Health Division fee shcedule for local govemmen
Varries - New Fee
CDEH99
Childreris Service: Foster home/day care inspection
$175.00
Loanlnspections:
CDEH100
Water
$175.00
plus lab fees
Sewage (see existing system evaluation report)
Non-Regulated Water Source check
Initial Fee
175.00 - New Fee
Annual Fee
50.00 -New Fee
Fee for licensed facility that requires more than two re-check inspections per
year
150.00 - New Fee
Note: A penalty of $100.00 shall be added if payment is 30 days after the license expiration date. An additional penalty of $100.00 shall be added
the first da of each succeeding month of delinquency.
n
2007-08 Fee Schedule
Page 14 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY**
Fee FY 2008-09 (ONLY H
different from FY 2007-08)
COD - Planning Division
CDPN1
Administrative determination with notice
$815.00
935.00
CDPN2
Appeals to Board of Commissioners
$1,650.00
+20% of original fee
1,895.00
CDPN3
Appeals to Board of Commissioners - not accepted
75% refund
I
CDPN4
Appeals - administrative
$250.00
ORS 215.416(11)
CDPNS
Conditional Use
$1,450.00
1,665.00
CDPN6
Conditional Use(non-farm dwellingffarm zone)o (non-farm dwelling)
$1,955.00
2,250.00
CDPN7
Conditional Use (golf course)
$3,425.00
3,940.00
CDPNS
Conditional Use (P.U.D.or cluster development)
$3,075.00
3,535.00
CDPN9
Conditional Use (new destination resort)
$8.335.00
ACS
9,605.00
CDPN10
Conditional Use (schools with 100 students or more)
$2,290.00
ACS
2,635.00
CDPN11
Conditional Use (power transmission line and communication tower or pole)
$2,530.00
ACS
2,910.00
CDPN12
Conditional Use (Home Occupation - Type 2)
$815.00
935.00
CDPN13
Conditional Use (Home Occupation - Type 3)
$1,450.00
1,665.00
CDPN14
Condominium Plan Review
$605.00
+ $15 per lot
695.00
CDPN15
Consultant Fee (for consultant or expert retained by Coun(y and paid for by applicant)
ACS
CDPN16
Declaratory Ruling - Administrativeto Declaratory Ruling
$855.00
935.00
CDPN17
Expedited Land Divisions
$2,520.00
ACS
2,910.00
CDPN18
Extension Request
$205.00
235.00
CDPN19
Filming Activities
$1,835.00
2,110.00
CDPN20
Final Plat Review (all plats)
$70.00
+ $55.00 per lot
80.00
*****$35 of the $55/lot fee is for long range planning*****
CDPN21
Hearings Officer/Public Hearing
$2,500.00
Deposit/ACS-Maximum $4,500
Historic Landmarks Commission Public Hearing and Review:
CDPN22
Exterior alteration - major
$275.00
350.00
CDPN23
Moving a Historic Landmark Structure
$350.00
CDPN24
Demolish an Historic Landmark Structure
$1,400.00
1,600.00
CDPN25
Delete Historic Site/Building from Goal 5 Inventory
$1,400.00
1,600.00
CDPN26
Sign/Awning review
$300.00
Delete
CDPN27
Add historic structure/site to Goal 5Inventory
$500.00
CDPN28
National Register Nomination Hearing
$250.00
350.00
CDPN29
Appeal of Administrative Decisionto Appeal of Landmarks Commission Decision t
Board
$750.00
Historic Administrative Review (Staff)
CDPN30
Exterior alteration - minor
$200.00
250.00
CDPN31
Appeal of Landmarks Commission Decision to Boartb Appeal of Administrative
Decision
$300.00
250.00
CDPN32
Improvement Agreement
$815.00
935.00
CDPN33
Land Use Verification Letter and/or Information Sheet
$40.00
45.00
CDPN34
Landscape Management Review (not visible from road or stream)
$290.00
335.00
CDPN35
Landscape Management Review (river)
$740.00
850.00
CDPN36
Landscape Management Review (road)
$520.00
1
600.00
CDPN37
Landscape Management Review (and than 50 feet from rimrock)
$980.00
1,125.00
CDPN38
Limited Land Use Decision
$2,520.00
+ $25 per lot
2,910.00
CDPN39
Lot of Record Verification
$290.00
335.00
CDPN40
Lot Line Adjustment (no notice needed)
$290.00
335.00
CDPN41
Lot Line Adjustment (with notice)
$570.00
Delete
CDPN42
Lot Line Adjustment (consolidation)
$230.00
265.00
CDPN43
Master Plan (including final masterplan for destination resort)
$3,110.00
3,575.00
CDPN44
Master Plan (with subdivision)
$3,110.00
+ $35 per lot
3,575.00
CDPN45
Modification of Conditions
$815.00
935.00
CDPN46
Modification of Submitted Application
$520.00
600.00
CDPN47
Noise Ordinance Variance/Permit
$790.00
910.00
CDPN48
Non-Conforming Use Alteration (includes verification)
$1,075.00
1,235.00
CDPN49
Minor code changes - No Measure 56 notice
$2,135.00
2,455.00
CDPN50
All codes changes requiring Measure 56 noticdo Code change requiring Measure 56
notice
$2,875.00
ACS (Notice)
3,305.00
CDPN51
Ordinance Text Amendment (goal related issues)o Code change with goal related
issues
$3,920.00
4,510.00
CDPN52
Outdoor Mass Gathering/Extended Outdoor Mass Gathering
$1,650.00
1,895.00
CDPN53
Partition
$1,725.00
+ $35 per lot
1,985.00
CDPN54
Partition - Financial
$815.00
935.00
Permit sign-off for other agency (Role chg, LUCS, DMV, Water Resources, etc.)
CDPN55
New
$40.00
45.00
CDPN56
Renewal
$20.00
25.00
CDPN57
Plan Amendment (without goal exception)
$3,280.00
3,770.00
CDPN58
Plan Amendment (including goal exception/related issues)
$4,510.00
ACS
5,185.00
CDPN59
Plan Amendment urban growth bounds expansion)
$4,510.00
ACS
5,185.00
2007-08 Fee Schedule
Page 15 *ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Coo - Planning Division (Continued)
CDPN60
Plan Amendment (establishment of rural service center)
$4,510.00
ACS
5,185.00
CDPN61
Pre-application meeting
ACS
CDPN62
Reconsideration by Hearing Officer
$645.00
740.00
CDPN63
Quadrant Plan with Subdivisiorto Quadrant Plan(s) (Planning Commission)
$3,110.00
+$35 per lot
CDPN64
River Setback Exception
$1,365.00
1,570.00
CDPN65
Rimrock Setback Site Plan (within 50 feet of rim)
$525.00
605.00
CDPN66
Road Dedication
$525.00
605.00
CDPN67
Road Name Change
$845.00
970.00
CDPN68
Sign Permit
$300.00
345.00
CDPN69
Sign Permit Variance
$1,140.00
1,310.00
CDPN70
Similar Use Ruling
$755.00
870.00
CDPN71
with another application
$200.00
230.00
Site Plan:
CDPN72
Change of Use (site conforms with all existing standards)
$290.00
335.00
CDPN73
Alteration or Enlargement of 25% or less (if site conforms with all existing
standards)
$520.00
600.00
CDPN74
Accessory Use (noncommercial or industrial zone)
$635.00
CDPN75
Change of Use (site does not conform with all existing standards)
$990.00
730.00
CDPN76
Minor Alteration (alteration or enlargement of less impact than existing use)"
$1,250.00
1,435.00
CDPN77
Major Alteration-
$1,725.00
j
1,985.00
CDPN78
Site Plan with New Development"
$1,955.00
2,250.00
''All new site plans and major and minor alterations are subject to the following additio
fees:
al
CDPN79
Per 1,000 sq. feet of structure
$35.00
40.00
CDPN80
Per developed acre (over 1 acre)
$85.00
over 1 acre
95.00
CDPN81
Per open space acre if impacted by development
$25.00
over 1 acre
30.00
CDPN82
Site Plan/Wildlife Review
$530.00
610.00
CDPN83
Site Plan/Surface Mining
$3,075.00
3,535.00
Site Plan/Surface Mining Combining Zone (SMIA):
CDPN84
1/4 mile from mining site and two dwellings closer
$290.00
335.00
CDPN85
1/8 mile from mining site
$465.00
535.00
CDPN86
Closer than 1/8 mile from mining site
$855.00
985.00
CDPN87
Partition/subdivision SMIA review
50%
of site plan for each lot
CDPN88
Solar Access Permit
$465.00
535.00
CDPN89
Solar Shade Exemption
$910.00
1,045.00
CDPN90
Special operating permit
$1,460.00
1,680.00
CDPN91
Subdivision Name Change
$520.00
600.00
CDPN92
Subdivision (cemetery)
$1,490.00
1,715.00
CDPN93
Subdivision Replat
$1,490.00
+ $35 per lot
1,715.00
CDPN94
Subdivisionto Subdivision (Tentative Plat)
$3,075.00
+ $35 per lot
3,535.00
Temporary Use:
CDPN95
Itinerant Merchant
$235.00
270.00
CDPN96
Medical Hardship
$335.00
385.00
CDPN97
Medical Hardship EFU or Forest
$755.00
870.00
CDPN98
Land Use Permit
$755.00
870.00
CDPN99
RV Renewal
$65.00
75.00
CDPN100
Manufactured Home Storage
$200.00
230.00
CDPN101
A dl other
$525.00
600.00
CDPN102
Variance
$1,460.00
1,680.00
CDPN103
Variance Type II (variance from less than 25% of the standards in urban areafiess than
10% of standards in the county)
$855.00
985.00
CDPN104
Wireless Communication Facility Site Plan
$1,835.00
2,110.00
CDPN105
Zone Change
$3,075.00
ACS (Notice)
3,535.00
Note: Where ACS is noted applicant ma be required to a an advance deposit reflectin the estimated
cost of service..
,
2007-08 Fee Schedule
Page 16 "ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09(ONLYIf
different from FY 2007-08)
GIS Maps 8 Services
SERVICES
GIS1
Professional services/standard labor rate
$60.00
Per hour (1/2 hour min.)
GIS2
Label printing
$5.00
Per page plus labor
MAP PRINTING
1st Map
2nd and higher maps
GIS3
8.5' x 11'
$14.00
$4.00
GIS4
11' x 17'
$15.00
$5.00
GIS5
18'x 24'
$22.00
$12.00
GIS6
24' x 36-
$25.00
$15.00
GIS7
24' x 40'
$35.00
$25.00
GIS8
36' x 48'
$35.00
$25.00
GIS9
36' x 60'
$40.00
$30.00
GIS Data
County Data Set
Annual Subscription (Shapefiles - FTP Access)
GIS10
Per user (user 1)
$450.00
Annual Subscription
GIS11
Per user (users 2-10)
$112.50
Annual Subscription
GIS12
Per user (users 11-50)
$45.00
Annual Subscription
GlS13
Per user (users 51 and over)
$20.00
Annual Subscription
GIS14
County Data Set - One time CD-ROM (Shape)
$160.00
Peruser
GIS Data CD includes the following data layers:
Piss - townships, sections, quads
Roads-city, state, county and related
County Zoning, Combining Zones, and Comprehensive Plan
City, County, UGB, URA boundaries
Rivers, lakes, streams
Census tracts, blocks
100 year flood plain (FEMA)
District boundaries - fire, school, library
Tax lots
Schools
GIS15
Taxlot Theme (Shapefile)
$125.00
Single Copy (Per User)
GIS16
Taxlot Theme Linework Used for Web Based Applications
$225.00
Single Copy (Per User)
GIS17
Taxlot Theme Linework Used for Web Based Applications
$450.00
Annual Subscription
GIS18
Other Single Themes (Shapefile)
$45.00
Single Copy (Per User)
GIS19
Streets Theme (Shapefile)
$85.00
Single Copy (Per User)
GIS20
Street Centerline Address Range (Shapefile) -1st Copy
$425.00
Single Copy (Per User)
GIS21
Street Centerline Address Range (Shapefile) -2nd Copy
$200.00
Single Copy (Per User)
GIS22
Street Centerline Address Range File for Web Based Applications - 1st copy
$425.00
Single Copy (Per User)
GIS23
Street Centerline Address Range File for Web Based Applications - 2nd copy
$225.00
Single Copy (Per User)
GIS24
Assessor Data GIS Tables - 1 st Copy
$175.00
Single Copy (Per User)
GIS25
Digital Orthophoto Quads -1 st Quad
$75.00
First Quad
GIS26
Digital Orthophoto Quads - Multiple Quads
$50.00
2nd and above quad
GIS Intemet Applications
GIS27
Internet Application Subscriptions
$112.50
Per User, Per Quarter
GIS28
Users 2-10 - 75% discount
$28.10
Per User, Per Quarter
GIS29
Users 11-5090% discount
$11.25
Per User, Per Quarter
2007-08 Fee Schedule
Page 17 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
County Clerk
Recording Fees
ORS 205.320
CLK1
One page instruments - minimum fee
$5.00
Per instrument
CLK2
Additional pages
$5.00
Per page
Land Comer Preservation fund (LCP)
ORS 203.148 & 205.130(2)
CLK3
Applies to all instrumen x e tfor liens, Military Discharge (DD 214), Satisfactio
of Judgments, Federal documents, County internal documents not usually charge
a recording fee.
$10.00
Per instrument
(note exceptions)
Assessment and Taxation (A&T) Fee
ORS 205.323
CLK4
Applies to all instrumentseX=for Military Discharge (DO 214), Satisfaction of
Judgments, Federal documents, County internal documents not usually charged
recording fee.
$10.00
Per instrument
(note exceptions)
Oregon Land Information System (OLIF) Fee
ORS 205.323
CLK5
Applies to all instrumentsex a for Military Discharge (DD 214), Satisfaction of
Judgments, Internal Revenue Service documents, County internal documents not
usually charged a recording fee.
1.00
Per instrument
(note exceptions)
GIS Fee
CLK6
Applies to all instrumentsexce for liens, Military Discharge (DD 214), Satisfactio
of Judgments, Federal documents, County internal documents not usually charge
a recording fee.
$5.00
Per instrument
(note exceptions)
Mulfiple Transacfion Fee
ORS 205.236
CLK7
When recording instruments that describe two or more transactions, each
additional transaction will be charged when involving the same property.
$5.00
For each additional
transaction
Additional References
ORS 205.320 (12)
CLKB
In addition to and not in lieu of the fees charged for recording the assignment,
release or satisfaction of any recorded instrument, $5 for each additional instrument
being assigned, released or satisfied.
$5.00
Each additional
reference
Non-Standard Fee
ORS 205.234 &
205.237
CLK9
Additional fee for non-standard documents.
$20.00
Per instrument
Examples of fees for aone oaaedocument
Recording LCP A&T
OLIF CAS
Total
Deed Records + $5.00 + $10.00 + $10.00
+ $1.00 + $5.00
$31.00
lViortga Records + $5.00 + $10.00 +$10.00
+ $1.00 + $5.00
= $31.00
Lien Records +$5.00 + $.00 + $10.00
+$1.00 + $.00
-$16.0
0
Mineral and Mining Record
ORS 517.180,210,280,320
CLK10
Statement of Claim
CLK11
Notice or Affidavit of Publication of Notice
CLK12
AffidavitofAssessment Work
$31.00
1st page ($5.00 each additional claim)
CLK13
Mining Claim Affidavit
CLK14
Certificate of Ownership - Mineral and Mining Records
$31.00
Per certificate
ORS 517.280
CLK15
Dormant Mineral interest
$31.00
1st page
ORS 517.180 (5)(1)
& 517.180 (9)
CLK16
Articles of Incorporation (Irrigation, Drainage, Water Supply or Flood Control)
$31.00
CLK17
Military Discharge
$0.00
Location and Copy Fees
ORS 205.320
CLK18
Location fee
$3.75
CLK19
Copies
$0.25
per page
ORS 205.320 (4)(c)
CLK20
Certifying Copiesto Certification Fee
$3.75
CLK21
Official Certificate
$3.75
per document
Delete
CLK22
Copies for veterans seeking G.I. benefits
$0.00
CLK23
Certified copy of Marriage Certificate
$7.75
Delete
CLK24
Additional copies requested at same time
$4.00
each
Delete
CLK25
Copies of 24 x 18 maps
$1.75
per page
CLK26
Microfilm
$20.00
per roll
CLK27
Passport Processing Fee
$30.00
each
US Dept of State
$25.00
CLK28
Search for federal tax liens (10 years)
$3.75
per name
The fees for research service shall be $25 per hour based on actual costs incurred. Amounts of less than one hour shall be charged in 1/2-hour
increments.
CLK29
Recording Access Fee
$450.00
per month
$470.00
Plats - By Lot Size - Price Varies
ORS 205.320 & ORS 205.350
CLK30
20 lots or less
$71.00
CLK31
21 through 29 lots
$76.00
CLK32
30 through 49 lots
$81.00
CLK33
50 through 74 lots
$86,00
CLK34
75 through 100 lots
$91.00
CLK35
over 100 lots
$91.00
+ $0.10 per lot over 100
Partition Plats
$46.00
Antique Dealers License
CLK36
Initial Fee
$50.00
CLK37
Renewal Fee
$25.00
2007-08 Fee Schedule
Page 18 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY-
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
County Clerk (continued)
CLK38
Marriage License
$55.00
ORS 205.320
CLK39
Replacement of lost marriage license
$10.00
CLK40
Replacement of memento marriagdicense to Replacement of memento marriage
certificate
$3.50
Solemnizing a Marriage
ORS 106.120
CLK41
During business hours
$25.00
CLK42
After business hours
$100.00
+ mileage
CLK43
Declaration of Domestic Partnershipo Declaration of Domestic Partnership registration
fee
$55.00
HB 2007 signed 5007
CLK44
OLCC License Approval
$25.00
ORS 471.164
I
DESCRIPTION
FEE
UNIT
Elections
Voter Information List Requests'
CLK45
Computer setup
$25.00
each
CLK46
Cost per 100 names
$0.025
'State imposed fee for Oregon Central Voter Registration Data
CLK47
Precinct Maps (GIS) (small)
$15.00
CLK48
Precinct Maps GIS (large)
$25.00
2007-08 Fee Schedule
Page 19 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee Fy 2008-09 (ONLY If
different from FY 2007-08)
Legal Counsel
LGL1
Attorneys fees
$150.00
per hour
LGL2
Special district petitions
$100.00
deposit per voting
precinct +
If district formation and/or boundary changes.
LGL3
If district formation or boundary change is effected, the deposit will be refunded to
petitioner and ACS will be billed to the district.
ACS
ORS 198.775(2)
LGL4
If the formation or boundary change is not effected, the deposit shall be applied toward
costs. Any excess costs will be billed to, or any refund due will be paid to chief
petitioners after completion of the request.
maximum
$10,000.00
ORS 198.775
(1)(b) 8 ORS
198.775(3)
LGL5
No-Shooting District Petitions. If actual costs are more than $100, they will be billed to
Chief Petitioner. If actual costs are less than $100, a refund will be paid after completia
$100.00
ACS
.
deposit +
Delete - move to CDD's fee
schedule
LGL6
Attorney research fee for public records
$150.00
per hour
LGL7
Non-attorney research fee
ACS
per hour
Deschutes County Code Book:
LGL8
Complete setonly (hard copy)
$125.00
ACS
LGL9
Annual Updates
$0.25
per page
Delete -available at no charge
oMine
2007-08 Fee Schedule
Page 20 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
REM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"`
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Property Management
PRP1
License to use County right-of-way
$250.00
non-refundable fee
PRP2
Land Exchange (may be waived when initiated/sought
by County)
ACS
includes recording
Easements - application processing fee
PRP3
Access
$750.00
includes recording
PRP4
Utility
$750.00
includes recording
PRP5
Waterline
$750.00
includes recording
PRP6
Land sale bid package
ACS
PRP7
Property Purchase Requests - Non-Buildable and Valued und(05000 to $15,000-
application processing fee
$1,000.00
non-refundable fee
PRP8
Quitclaim deeds
$500.00
PRP9
Maps 812 X 11 - Color
$5.00
PRP10
Maps 8 12 X 14 - Color
$6.00
PRP11
Miscellaneous Property Requests
ACS
PRP12
Repurchase of property
$1,000.00
2007-08 Fee Schedule
Page 21 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY-
Fee FY 2008-09 (ONLY H
diRerent from FY 2007-08)
District Attorney
Criminal Discovery Costs (crime report copies to defense counsel)
DA1
Per Felony
$25.00
first 50 pages
DA2
$0.30
per additional page
DA3
Per Misdemeanor
$20.00
first 50 pages
DA4
$0.30
per additional page
DA5
Per Murder
$200.00
first 450 pages
DA6
$0.30
per additional page
DA7
Per Probation Violation
$15.00
DA8
District Attorney Diversion Fee
$125.00
DA9
Victims Assistance
$25.00
Victim Impact Panel
DA10
Victims Assistance
$5.00
lost documentation
DA11
Victiml Assistance
$15.00
misdemeanor
(juvenile only)
DA12
Victimg Assistance
$25.00
felony Quvenile only)
DA13
Medical reports
ACS
DA14
Photos
ACS
paid to police agency
DA15
VCR tape
$15.00
per tape
DA16
Audio tapes
$10.00
per tape
DA17
Compact Disc
$15.00
per CD
Autopsy report
DA18
Diagnosis sheet
$13.00
DA19
Complete
$30.00
DA20
Blood Alcohol Report
$7.00
DA21
Medical Examiner Report
$15.00
DA22
Deferred Sentencing Program Fee
$25.00
2007-08 Fee Schedule
Page 22 *ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Health
HLTH1
Certified Copy of Birth Certificate-first copy of order
$20.00
per order
State of Oregon
HLTH2
Certified Copy of Birth Certificate-after first copy of order
$15.00
each
State of Oregon
HLTH3
Certified Copy of Death Certificate or Abstract-first copy of order
$20.00
per order
State of Oregon
HLTH4
Certified Copy of Death Certificate or Abstract-after first copy of order
$15.00
each
State of Oregon
HLTH5
Corrected Certificate Replacement charge after third copy (no charge first 3 copies)
$20.00
per order
State of Oregon
HLTH6
Vital Records Search
$15.00
State of Oregon
20.00
HLTH7
Birth Abstract Listing for Publication
0.10
per name
HLTH8
Page Copy
0.25
per page
HLTH9
Release of Information fees for medical record copies (patients requesting personal
information will be charged the page copy)
25.00
1-10 pages
State of Oregon
HLTH10
Copies (after 10 pages)
0.25
per page
HLTH11
Actual postage charges
ACS
per mailing
HLTH12
Charge for provider's time to respond to written questions
35.00
per hour
Note: Most fees are based on sliding scale according to Federal Poverty Income guidelines. Consult each program page for exceptions t
this. When fees are set by an outside agency, those fees will be changed, If the agency changes fees. In this case, the fees will be
footnoted accordingly.
o
HLTH13
Short office visit minimum fee
20.00
HLTH14
COLPO or long office visit minimum fee
80.00 - New Fee
HLTH15
STD or long office visit minimum fee
40.00
HLTH16
STD - Limited, short office visit minimum fee
20.00
HLTH17
HIV or long office visit minimum fee
30.00
20.00
HLTH18
Pre-Test Counseling
35.00 - New Fee
Clients may be eligible for FPEP coverage at no charge for contraception services
HLTH17
Sports physical (Flat fee)
50.00
DELETE
New Patient - Office Visit
HLTH19
Problem focus straightforward
60.00
visit
77.00
HLTH20
Expanded straightforward
115.00
133.00
HLTH21
Detailed Low
165.00
190.00
HLTH22
Comp Moderate
255.00
294.00
HLTH23
Comp High
322.00
370.00
Established Patient - Office Visit
HLTH24
Incident to Minimal
33.00
38.00
HLTH25
Problem focus straightforward
67.00
77.00
HLTH26
Expanded problem focused
111.00
128.00
HLTH27
Detailed Low
168.00
193.00
HLTH28
Comp Moderate
226.00
260.00
Well Services - New Patient
HLTH29
0 - 1 year
145.00
168.00
HLTH30
1 - 4 year
159.00
184.00
HLTH31
5 -11 year
158.00
184.00
HLTH32
12 -17 year
172.00
200.00
HLTH33
18 -19 year
172.00
200.00
HLTH34
40 - 64 year
201.001
1
232.00
HLTH35
65 and older
221.00
256.00
Well Services - Established Patient
HLTH36
0 - 1 year
125.00
144.00
HLTH37
1 - 4 year
138.00
160.00
HLTH38
5-11 year
138.00
160.00
HLTH39
12 - 17 year
152.00
175.00
HLTH40
18 - 19 year
152.00
175.00
HLTH41
40 - 64 year
166.00
193.00
HLTH42
65 and older
187.00
217.00
2007-08 Fee Schedule
Page 23 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY2007-08Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Health (continued)
FPEP/OMAP Clients only •
DHS
HLTH43
Contraceptive/counsel visit
140.00
Maternal Child Health Program'
DHS
HLTH44
Initial needs assessment
30.00
visit
31.00
HLTH45
Case management full
84.00
visit
94.00
HLTH46
Case management partial
45.00
visit
47.00
HLTH47
High risk case management full
144.00
visit
162.00
HLTH48
High risk case management partial
72.00
visit
81.00
HLTH49
Nutrition counseling
53.00
visit
59.00
HLTH50
Home assessment
50.00
visit
54.00
HLTH51
Telephone contact
40.00
each
20.00
HLTH52
Case management visit
50.00
visit
54.00
HLTH53
Topical application of fluoride
15.00
each
17.00
• Fees set by State DHS Program are adjusted as DHS adjust fees.
Worksite Wellness
HLTH54
Tobacco cessation counseling
45.00
HLTH55
Nutritional therapy or counseling, dietician visit
45.00
55.00
HLTH56
Group nutritional therapy- Minimum fee $60.00
20.00
HLTH56
Bloodbome pathogen training
60.00
hour
DELETE
HLTH 57
Bhealth Education 8 Promotion
40.00
hour
DELETE
HLTH57
Health Education /Training / Promotion / Consultation
75.00 - New Fee
Procedures
HLTH58
Cervical biopsy
215.00
250.00
HLTH59
Diaphragm fit
103.00
128.00
HLTH60
Handling fee
20.00
430.00
HLTH61
Hemoccult
12.00
DELETE
HLTH61
Lesion destruction and Chem
371.00
430.00
HLTH62
Lesion destruction and cryo
376.00
432.00
HLTH63
Lesion destruction pns chem
222.00
258.00
HLTH64
Lesion destruction pns cryo
240.00
277.00
HLTH65
Lesion destruction vulva any
218.00
252.00
HLTH67
Lesion destruction first - other genital - any method
135.00
DELETE
HLTH68
Each additional lesion
12.00
DELETE
HLTH66
IUD insert
114.00
132.00
HLTH67
IUD remove
160.00
185.00
HLTH71
PPD
12.00
DELETE
HLTH68
AM condyloma TX, chemical
371.00
430.00
HLTH69
HIV test (rapid or serum)
55.00
20.00
HLTH70
Wart TX (mollus) up to 14
161.00
188.00
HLTH71
Wart TX (mollus) 15 or more
213.00
243.00
Visiting Physician
HLTH72
Colposcopy w/o biopsy
196.00
227.00
HLTH73
Colposcopyw/biopsy
264.00
305.00
HLTH74
Colpos, of vulva w/o biopsy
187.00
215.00
HLTH75
Colpos, of vulva w/biopsy
248.00
287.00
HLTH76
Vulvar biopsy 1st lesion
138.00
161.00
HLTH77
Vulvar biopsy for ea addit
64.00
74.00
HLTH78
Endocervical curettage w/o D&C
169.00
197.00
HLTH79
Endometrial biopsy
184.00
214.00
HLTH80 (
Cervical Cryotherapy - simple
1 90.00
I
220.00
HLTH81
Cerv. Polyp rem.
90.00
Miscellaneous Services
HLTH82
Audiomet, hear, test
30.00
HLTH83
Lead test (heel stick)
15.00
20.00
HLTH84
Administration fee onimmunizations (except Influenzajo first immunization
15.00
27.00
HLTH85
Each immunization will be charged an administration feb Admin Fee / each additional
imunization
15.00
2007-08 Fetie Schedule
Page 24 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Health (continued)
Immunizations"
Vaccines for Children Program (VFC)
Fees for clients not eligible for the VFC Program (Admin fee only for VFC children)
HLTH86
DT
25.00
30.00
HLTH87
DTAP
25.00
HLTH88
DTAP/HIB
51.00
53.00
HLTH89
HIB
28.00
30.00
HLTH90
Polio IPV
30.00
35.00
HLTH91
MMR
55.00
HLTH92
MMRV
160.00
HLTH93
Td 7+yrs
25.00
HLTH94
Tdap 11-16 years
45.00
45.00
HLTH95
Varicella
92.00
HLTH96
DTAP/HEPBnPV
65.00
HLTH97
Hep A Peds
20.00
HLTH98
Hep B Ped/adol
15.00
HLTH99
PCV7-Pneumo<5yr
95.00
95.00
HLTH100
Menactra
105.00
110.00
HLTH101
Rotavirus
86.00
86.00
Special Programs"
HLTH102
Influenzadelete (total charge includes admin fee)
30.00
15.00
HLTH103
Flumist delete (total charge includes admin fee)
40.00
20.00
HLTH104
HEP A Peds - private purchase
20.00
34,00
HLTH105
HEP A/Hep B Adult - only pay admin fee
n/c
52.00
HLTH106
IG - only pay admin fee
n/c
HLTH107
HPV Vaccine
150.00
each
Vaccines Not In VFC Program"
HLTH108
Help A/Hep B Adultdelete (grant may provide free)
52.00
55.00
HLTH109
Hap AAdult
35.00
HLTH110
Hap B Adult
35.00
HLTH111
Pneumo-23
35.00
HLTH112
Zoster
195.00 - New Fee
" If the cost of the immunization increases during the fiscal year, the Health Departme
will adjust the price to reflect the actual increase in cost.
t
Laboratory Processing Specimen
HLTH113
Handling fee
15.00
each
HLTH114
Venipuncture
12.00
10.00
HLTH115
Finger/heel stick
9.00
10.00
In-House Testing
HLTH116
Glucose blood test
12.00
HLTH117
GC test
16.00
HLTH121
HCT test
16.00
DELETE
HLTH118
Labs - Bio-Kit (Charge at cost, no slide, client must prepay)
25.00
each
HLTH119
Pregtest - urine
12.00
HLTH120
Strep test
20.00
HLTH 121
PPD - TB Test
30.00 - New Fee
HLTH122
ph, Bdy Fluid
5.00 -New Fee
HLTH123
UAw/o micro test
9.00
HLTH124
Gram stain test
9.00
15.00
HLTH125
Wet mount testto Wet Mount Test normal saline
12.00
HLTH126
Wet mount test, KOH
8.00 -New Fee
HLTH127
UA dip w/micro
16.00
HLTH128
Hemoccult feces screen
16.00
HLTH129
HGB test
12.00
External Labs
HLTH130
Pap smear
$12.00$25.00
20.00
HLTH131
HPV/High Risk Types
40.00
HLTH132
Chlamydia
9.00
HLTH133
Herpes culture
30.00
HLTH134
Urine culture
26.00
HLTH135
Liver panel
10.00
HLTH136
Hap Bsurf AB
18.00
HLTH137
Hep C
14.00 - New Fee
HLTH138
Lab fees - actual flow-through rice from outside lab
varies
ACS
2007-08 Fee Schedule
Page 25 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Health (continued)
Injections
HLTH139
Therapeutic Injection Administratiorto Therapeutic/Antibiotic Injection Administration
20.00
15.00
HLTH 140
Antibiotic Injection Administration
20.00
DELETE
Dispensed Medications
HLTH140
Acetaminophen
5.00 - New Fee
HLTH141
Acne Free Gel
5.00 - New Fee
HLTH142
Albuterol inhaler
42.00
per treatment
50.00
HLTH143
Aldara - medication (charge at cost, no slide, client must prepay)
90.00
each
65.00
HLTH143
Amitriptyline 25mg Tabs (per trmt)
9.00
perVeatment
DELETE
HLTH144
Amoxicillin 125mg/150ml
5.00
per treatment
6.00
HLTH145
Amoxicillin 250mg/100ml
5.00
per treatment
6.00
HLTH146
Amoxicillin 250mg/150ml
6.00
per treatment
7.00
HLTH147
Amoxicillin 250mg tabs (chew)
9.00
per treatment
10.00
HLTH148
Amoxicillin 500mg tabs
6.00
per treatment
10.00
HLTH149
Apri
11.00
perbox
5.00
HLTH150
Benedryl
each
3.00 - New Fee
HLTH150
Atenolol 100 mg tabs
12.00
per treatment
DELETE
HLTH151
Atenolol 50 mg tabs
8.00
per treatment
DELETE
HLTH152
Aviane
16.00
per box
DELETE
HLTH151
Azithromycin 1 gram
5.00
each
HLTH152
Brevicon
10.00
perbox
HLTH155
Claritin child syrup - OTC BT
15.00
each
DELETE
HLTH156
Claritin ready tabs
15.00
each
DELETE
HLTH153
Clotrimazole
5.00
each
HLTH158
Clotrimazole 1 % Crrn RX
20.00
per treatment
DELETE
HLTH154
Condoms - latex
0.20
each
HLTH155
Condoms - non latex
10.00
box to box of 6
HLTH156
Condoms - female
3.00
each
HLTH157
Contraceptive film
10.00
each
HLTH158
Contraceptive foam
8.00
each
HLTH159
Contraceptive semicid insert
8.00
each
HLTH160
Contraceptive jelly
8.00
each
HLTH161
Contraceptive sponge
3.00
box
4,00
HLTH162
Cough Syrup
each
3.00 - New Fee
HLTH167
Cycle beads - birth control
7.00
per cycle
DELETE
HLTH163
Diaphragm
24.00
each
25.00
HLTH164
Depo Provera
24.00
per injection
15.00
HLTH170
Diflucan 150 mg
11.00
each
DELETE
HLTH165
Doxycycline 100mg x
5.00
per treatment
HLTH172
Erythromycin 250mg x
5.00
per treatment
DELETE
HLTH166
Fluconazole 150mgto Fluconazole/Diflucan 150 mg
5.00
each
HLTH174
Hydrochlodothiazide 50mt CT
5.00
per treatment
DELETE
HLTH167
Hydrocortisone 11% w/aloe cream
5.00
each
HLTH168
Hydrocortisone 2.5% cream 30 gttb
6.00
each
5.00
HLTH169
IUD - Mirena
450.00
each
400.00
HLTH170
IUD - Paragard
240.00
each
250.00
HLTH171
Implanon
400.00 - New Fee
HLTH179
Cephalexin (Keflex) per tablet
11.00
per treatment
DELETE
HLTH180
Leena
7.00
per box
DELETE
HLTH172
Lub Jelly
3.00
each to bag of 12
HLTH173
Lutera
12.00
per box
HLTH174
Medroxyprogesterone2.5mg
8.00
per treatment
HLTH175
Medroxyprogesterone Injectable Vial
12.00
per treatment
15.00
HLTH176
Medroxyprogesterone Injectable Syringe
12.00
per treatment
15.00
HLTH177
Metro 500 mg x
5.00
per treatment
HLTH178
Metro vaginal gel 70g
10.00
each
20.00
HLTH179
Miconazole
5.00
per treatment
HLTH180
Mircette
per cycle
38.00 - New Fee
HLTH189
Modicon
7.00
DELETE
HLTH181
Nix cream rinse kit
8.00
each
20.00
HLTH182
Nix-permethrin-CR5%60GR
18.00
each
15.00
HLTH192
Nor-0 D
10.00
per box
DELETE
HLTH183
Norinyl
7.00
per box
5.00
HLTH184
Nuvaring
32.00
each
30.00
HLTH185
Oral Contraceptive - Apri
per cycle
12.00 - New Fee
HLTH196
Oral Contraceptive - Kariva
25.00
per cycle
DELETE
2007-08 Fee Schedule
Page 26 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Health - Dispensed Medications (continued)
HLTH197
Oral Contraceptive - Levlen
10.00
per cycle
DELETE
HLTH198
Oral Contraceptive - Levlite
12.00
per cycle
DELETE
HLTH186
Oral Contraceptive - Lo Ovral
7.00
per cycle
8.00
HLTH187
Oral Contraceptive -Yasminl
per cycle
15.00 - New Fee
HLTH200
Ortho Cept
7.00
per cycle
DELETE
HLTH188
OrthoCyclen
7.00
per cycle
HLTH189
Ortho Evra Patch bx 3
21.00
per cycle
25.00
HLTH190
Ortho Micronor
7.00
per cycle
HLTH191
Ortho Novum 777
7.00
per cycle
HLTH192
Ortho Novem 1/35
7.00
per cycle
HLTH193
Ortho Tryclen
7.00
per cycle
HLTH194
Ortho Tryclen LO
7.00
per cycle
HLTH208
Ovcon 35
9.00
per cycle
DELETE
HLTH195
Pen VK Tabs 500 mg 20 ct
7.00
per treatment
HLTH196
Pen VK Tabs 500 mg 30 ct
11.00
HLTH197
Plan B Emerg Contr Kit (ECP)
12.00
each
HLTH212
Previfem
7.00
per box
DELETE
HLTH198
Sulfacetamide Sol
10.00
each
HLTH199
Sulfa/Trimeth susp 100ml
7.00
each
HLTH200
Sulfa/Trimeth susp 200ml
20.00
per treatment
HLTH201
Sulfa/Trimeth tabs
12.00
per treatment
HLTH202
Sulfatrim tabs DS
8.00
per treatment
10.00
HLTH218
Suprax 400mg x
8.00
each
DELETE
HLTH203
Vantin 400 mg to Vantin 400 mg/cef Podoxime Proxetil
5.00
each
HLTH204
Terazol Cream to Terazol 7 Cream
5.00
each
HLTH205
Terazol Vag Supp to Terazol 3 Vag Supp
20.00
per treatment
5.00
HLTH222
Trinessa
10.00
perbox
DELETE
HLTH206
Generic Contraceptives-As substituted by Mult Co.
$5.00-$25.00
per cycle
-Medications and drugs are priced at Health Department costs and maybe adjusted
during the year. A current fee schedule will be on file for review. Cost varies according t
specials and amounts purchased.
o
Medication and Lab Charges - Non Title X
Charge at cost, no slide, client must pre-pay
HLTH207
Other labs and medications
ACS
Healthy Start Prenatal Service Clinic Fees-
HLTH208
Prenatal vitaminslIran
4.00
HLTH209
Fetal non-stress test (PKG)
95.00
50.00
HLTH210
Fetal non-stress MD Read
40.00 - New Fee
HLTH227
AFP test
66.00
DELETE
HLTH211
Quad Marker
119.00 - New Fee
HLTH212
I
Childbrith Education class (2 sessions)
30.00
HLTH213
Ultrasound
150.00
HLTH214
RH Negative Injection
88.00
90.00
HLTH215
Pharmacy charges, at cost to patient
varies
ACS
HLTH216
Lab charges, at cost to patient
varies
ACS
OR Care Package
Vaginal Delivery-
HLTH217
Total 08 Care (vaginal delivery) to Total OB Care (Global)
3,026.00
3,015.00
HLTH218
Vaginal Delivery Only
1,329.00
1,350.00
HLTH219
Vaginal Delivery w/postpartum care
1,544.00
1,550.00
Antepartum Care-
HLTH220
4-6 Visits to 4-6 Visits (Global)
753.00
HLTH221
7+ Visits to 7+ Visits (Global)
1,351.00
HLTH222
Postpartum care only
241.00
245.00
Cesarean Delivery-
HLTH223
Total OB Care (vaginal delivery) to Total OB Care (Global)
3,413.001
1
3,420.00
HLTH224
Cesarean Delivery Only
1,576.00
1,600.00
HLTH225
Assist - Cesarean Delivery only
473.00
500.00
HLTH226
Cesarean Delivery w/postpartum care
1,859.00
1,855.00
HLTH227
Assist - Cesarean Delivery w/postpartum care
558.00
560.00
Delivery after Previous Cesarean Delivery-
HLTH228
Total OB Care (vaginal delivery) (Global)
3,158.00
3,190.00
HLTH229
Vaginal Delivery Only
1,488.00
1,490.00
HLTH230
Assist with Vaginal delivery only
446.00
450.00
HLTH231
Vaginal Delivery w/postpartum care
1,666.00
1,665.00
HLTH232
Total OB Care (cesarean delivery after failed VBAC)
3,554.00
3,560.00
HLTH233
Cesarean Delivery only (after failed VBAC)
1,721.00
1,750.00
HLTH234
Assist with Cesarean Delivery (after failed VBAC)
516.00
520.00
HLTH235
Including postpartum care
2,006.00
2,010.00
" Prenatal services are based on sliding scale according to Federal Poverty guidelines, except for some supplies, labs, and medications, as not
above that are charged to patent at actual cost. There is a minimum service fee of 10% of the cost, r ardless of income.
d
2007-08 Fee Schedule
Page 27 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Mental Health
MHt
Individual and Family Counseling (maximum)'
140.65/ACS
per hour
DHS-DMAP"
168.31
MH2
Group counseling (maximum)'
46.41/ACS
per hour
DHS-DMAP"
58.79
MI-13
Al other assessments'
168.78/ACS
per hour
DHS-DMAP"
201.98
MH4
Record searches
15.00
MI-15
Copy fee (Client)
0.25
per page
MI-16
Medical record searches
30.00
MH7
Physician services
237.36/ACS
per hour
DHS-DMAP"
256.12
MI-18
Psychiatric nurse practitioner
160.59/ACS
per hour
DHS-DMAP"
166.13
Copy fees for requested materials from other agencies
MI-19
20+ pages of chart notes and summary
0.25
per page
MH10
Finger printing for criminal history check
10.00
per check
20.00
MH11
Clinical Report
per report
35.00 - New Fee
'Clients are encouraged to use insurance benefits, if applicable, or pay full fee, then bill their own insurance.
Note: There may be some variation in charges based on different programs and whether services are performed in the clinic or out of the clinic.
"The Division of Medical Assistance Programs, a branch of the Oregon Department of Human Services, permits cost driven fee adjustments that are based upon a DMAP approved
actuarial model completed in accordance with that model. The model used for this adjustment has been approved b DMAP.
2007-08 Fee Schedule
Page 28 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO. DESCRIPTION
FY 2007-08 F
ENACTMENT Fee FY 2008-09(ONLY if
UNIT AUTHORITY** different from FY 2007-08)
Justice Court
JC1 Justice Court Processing Fee
$30.00
case
2007-08 Fee Schedule
Page 29 *ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007.08 Fe
UNIT
ENACTMENT
AUTHORITY**
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Road Department
Copy fees for microfilm, Xerox and computer copies
RD1
8 1/2' x 11- or 11' x 17-
$0.25
per page
~
RD2
18' x 24' or larger
$1.75
per page
Engineering
RD3
Vacations
$500.00
RD4
Construction plan review and inspection
$250.00
plus $1.00/I.f. of public
road
RD5
Partition Plat review
$175.00
RD6
Subdivision Plat review
$200.00
plus $10/lot
RD7
Going under/cutting a paved road*
$750.00
RD8
Going along right-of-way line of road*
$2.00
L.F.
RD9
Cuts or ditches across unpaved or dirt roads*
$2.00
L.F.
RD10
Grading of unpaved or dirt roads*
$500.00
Other charges:
RD11
Bid and contract documents
$10.00
per set
RD12
Aphabefical Road Index
$3.00
RD13
Travel Permits - oversized load
$8.00
per trip
RD14
Gate Permit
$100.00
per gale
* To perform work in a public right-of-way, bond or cash deposit required.
County Surveyor
Partition plat review
RD15
Base fee
$500.00
RD16
Per lot, tract, or parcel
$20.00
Subdivision plat review (pre-monumented)
RD17
Base fee
$780.00
RD18
Per lot, tract, or parcel
$80.00
Subdivision plat review (post-monumented)
RD19
Base fee
$1,200.00
RD20
Per lot, tract, or parcel
$80.00
Condominium plat review
RD21
Base fee
$780.00
RD22
Per unit
$60.00
Property line adjustment
RD23
Base fee
$250.00
plus $12.00 per add'I sheet
RD24
Per new property line
$20.00
RD25
Plat/survey recording fee
$165.00
plus $12.00 per add'I sheet
R026
Rechecking plats (field & office)
$85.00
per hour
RD27
Review, approval, & marking of Affidavits of Correction
$80.00
Various surveyor products
ACS
2007-08 Fee Schedule
Page 30 *ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY-
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Adult Parole 8. Probation
Supervision Fees:
APP1
Felons
$35.00
month
APP2
Misdemeanants
$35.00
month
APP3
Electronic Monitoring (in county client) Administrative Fee
$35.00
per client
APP4
Electronic Monitoring (in county client) Per Day
$20.00
per client
APP5
Electronic Monitoring (out of county client) Administrative Fee
$50.00
per client
Delete / not charged to in-
county clients
APP6
Electronic Monitoring (out of county client) Per Day
$25.00
per client
Delete / not charged to in-
county clients
APP7
Positive urinalysis
$15.00
test
Delete / no longer cost
effective
APP8
Buccal testing
$10.00
test
APP9
Replacement identification letter for DMV
$15.00
letter
APP10
Transfer of Supervision to Another Oregon Agency
$35.00
per client/transfer
APP11
Transfer of Supervision to Mother State
$100.00
per client/transfer
APP12
Work team/community service Administrative Fee
$40.00
person/sentencing
APP13
Polygraph Examination (Discovery)
$200.00
each
Delete / no staff member to
administer test
APP14
Polygraph Examination (Maintenance)
$100.00
each
Delete / no staff member to
administer test
APP15
Community Service Transfer
$15.00
per client/transfer
APP16
Substance Abuse Evaluation Fee
$15.00
per evaluation
Delete / no longer using form
APP17
Cognitive Class (12 week session)
$35.00
per client for 12 week session
Delete / sanctioned class
APP18
Cognitive Class (1 week session)
$15.00
per client for 1 week class
Delete / sanctioned class
APP19
Transitional House Rent
$5.00
per day after first 60 days
APP20
Battering Intervention Program Assessment
$25.00
per client
2007-08 Fee Schedule
Page 31 'ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY-
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Solid Waste
Public Fees
Knott Landfill
SW1
0-400 pounds
$20.00
SW2
Each additional 80 pounds
$2.00
Transfer Stations
SW3
Minimum load (0-1 c.y.)
$20.00
SW4
Each additional cubic yard
$7,00
SW5
Yard debris per cubic yard
$3.00
Commercial Fees
Knott Landfill
SW6
0400 pountls
$20.00
1
SW7
Each additional 80 pounds
$2.00
Transfer Stations
SW8
Minimum load (0-1 c.y.)
$20.00
SW9
Each additional cubic yard
$7.00
SW10
Compacted load per cubic yard
$16.00
SW11
Loose yard debris
$3.00
per cubic yard
SW12
Compacted yard debris
$6.00
per cubic yard
Franchise Fees
Knott Landfill
SW13
Loose load per pound
$0.0225
SW14
Compacted load per pound
$0,0225
SW15
Industrial waste per pound
$0.0225
Transfer Stations
SW16
Truck compactor per cubic yard
$16.00
SW17
Drop box compactor per cubic yard
$9.00
SW18
Loose load per cubic yard
$9.00
SW19
Compacted yard debris
$6.00
Miscellaneous Fees
Knott Landfill Only
Asbestos (pounds)
SW20
0-2,000 pounds
$100.00
SW21
Each additional pound
$0.05
SW22
Petroleum contaminated soils
$0.02
per pound
Transfer Stafions/Negus Landfill
SW23
Appliances
$8.00
SW24
Clean wood waste
$3.00
per cubic yard
Car tires
SW25
Up to 16.5 inch
$5.00
each
SW26
Greater than 16.5, up to 24.5 inch
$10.00
each
SW27
Rebate for properiy secured loads
$10.00
per load
NOTES:
1. Appliances and tires accepted at Knott Landfill through Deschutes Recycling, LLC.
2. Tires over 24.5 inches not accepted at any site, including Deschutes Recycling facilities.
3. $3.00 surcharge for fire on rim.
2007-08 Fee Schedule
Page 32 *ACS=Actual Cost of Services
DESCHUTES COUNTY
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fe
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Treasurerfrax
TTX1
Foreclosure fees
5%
of published amount plus
ACS lien search
TTX2
Manufactured Structure Movement Fee
$10.00
per M.S.
TTX3
Personal Property Warrants
$47.00
Computer Listing:
TTX4
Base
$30.00-$60.00
TTX5
Per page
$0.50
Computer Printouts:
TTX6
Tide company
$0.10
per account
TTX7
General publictreal estate agents
$0.50
per account
TTX8
Taxpayer's own account
$0.00
no charge
TTX9
Tax research
$60.00
per hour (112 hr minimum)
TTX10
Check stop payment
$20.00
TTX11
CD rom of tax roll
$75.00
Dog Kennel License
TTX12
First 10 dogs
$5.00
per dog
TTX13
Each additional dog
$1.00
per dog
Dog Licensing Fees:
TTX14
Spayed or neutered (annual)
$12.00
TTX15
Intact animal (annual)
$27.00
TTX16
Pet ID tag
$4.00
TTX17
Replacement tag
$4.00
Pro-rated licenses to coincide with rabies expiration:
TTX18
Spayed or neutered
$1.00
month
TTX19
Intact animal
$2.25
month
TTX20
Assistance Animals
No Charge
TTX21
Impound fee - first occurrence
$20.00
per dog
TTX22
Impound fee- subsequent occurrences
$40.00
perdog
Investment Service Fee: The County Treasurer will collect 5% of the interest earned on the investment of funds. The investment service fee is to offset
expenses incurred b the County Treasurer's Office.
2007-08 Fee Schedule
Page 33 'ACS=Actual Cost of Services
LAW ENFORCEMENT DISTRICT - COUNTYWIDE
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fee
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY If
different from FY 2007-08)
Sheriff - District #1
Civil
SH12
Service of Civil papers including notice of restitution, directed to not more than two
parties at the same address
$28.00
ORS 21.410(1)(a)
SH13
Service of Civil papers for more than two parties at the same address
$15.00
1 for each party
ORS 21.410(1 Xa)
SH14
Service of Writ of Garnishment
$15.00
1 $10.00 bank search fee
ORS 18.652(5)
SH15
Enforcement of any Writ
$47.00
1 Some writs may include a service
fee. Deposit may be required for
specific enforcements. Additional
expenses may be charged
ACS
ORS 21.410(1 Xa)
(b
SH16
Rental of MAC - for each four hour period
$50.00
1
SH17
Rental of MAC - per day
$100.00
SHiB
Computer Forensic Services
$100.00
per hour
SH19
Sheriff property sale
ACS
ORS 18.930(4)
Concealed Weapons Permit (includes 15.00 to the State)
SH21
Concealed Weapons Permit - New
$65.00
ORS 166.291(5)
SH22
Concealed Weapons Permit - Renewal
$50.00
1
ORS 166.291(5)
SH23
Concealed Weapons Permit- Duplicate
$15.00
ORS 166.291(5)
SH24
Seat Belt Class
$25.00
SH25
Sheriffs Deed
$15.00
1
ORS 21.410(1)(c)
SH26
Certificate of Sale
$15.00
ORS 21.410(1)(c)
SH27
Copies to Complete Civil Service
$3.00
per folio (100 words)
ORS 21.410(1)(c)
& d)
SH28
Voice verification long distance fee
$20.00
ORS 21.410(1 Xc)
SH34
Civil service mileage fee (travel over 75 miles round trip from court to serve civil)
$25.00
1
ORS 21.410(4)
Corrections
Lodging Rate:
SH36
Work release program
$20.00
day
SH37
City prisoners
$75.00
day
SH38
All other prisoners
$75.00
day
S1139
Transporting of inmates per court order
$0.45
ACS' (Federal rate per mile
(Per mile plus hourly rate of officer and meals - straight time or time and a half)
plus hourly rate of officer and
meals - straight time or time
and a halt)
SH40
Medical cost for out-ofcounty or municipal prisoners
ACS'
SH41
Facility Physician visit
$10.00
see attached health care charges
Delete -Duplicate of SH59
SH42
Facility Nurse visit (sick call)
$5.001
see attached health care charges
Delete -Duplicate of SH61
SH43
VCR recopying fee
$25.00
+ cost
SH44
Look-up fee
$10.00
SH45
Photographs
$25.00
+cost
SH46
Video arraignment
$200.00
per hour
SH47
800 Mhz Sheriffs radio system
$664.00
per year, per device
SH48
Mobile Data Terminal System
$110.00
per year, per device
SH49
Skid Car Training (Risk Management)
$150.001
per student
SH50
Hygiene welcome pack
$1.65
SH51
Copies
$0.25
SH52
Inmate booking fee
$15.00
1
Public Information Requests
SH53
File search - general
$10.00
look-up fee
SH54
File search - professional
$29.00
per hour
SH55
Estimated cost for legal counsel to review request
$150.00
per hour (1/4 hour minimum)
SH56
Copies
$0.25
per copy
SH57
Inmate mugshots
$25.00
per photograph
SH58
Postage to mail records
ACS'
Sheriff (Continued)
Health Care Charges
Services:
SH59
Facility Physician visit
$10.00 per visit
SH60
Nurse Practitioner Visit
$8.00 per visit
$9.00 per visit
S 161
Facility Nurse Visit (sick call)
$9.00 per visit
$7.00 per visit
SH62
Lab work
$10.00
LAW ENFORCEMENT DISTRICT - COUNTYWIDE
FEE SCHEDULE
2008-2009
I
ITEM NO.
DESCRIPTION
FY 2007-08 Fee
UNIT
ENACTMENT
AUTHORITY"
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
SH63
Special supplies
ACS
SH64
X-Rays
$20.00
SH65
Private physician visit
$20.00
SH66
Dentist visit
$20.00
SH67
Emergency room/hospital visit
$20.00
SH68
Prescription handling fee
$10.00
Over-the-counter medications
SH69
Acetaminophen (similar to tylenol
$0.50
dose
SH70
Actifed
$0.50
dose
SH71
Antacid
$0.50
dose
SH72
Bismuth(Pepto)
$1.001
dose
SH73
Diamode anti-diarrhea
$0.50
dose
S1-174
Dulcolax laxative
$0.50
dose
SH75
Eurcerin cream
$1.00
dose
S1-176
Fixodent
$4.00
dose
SH77
Hydrocortisone Packet (1%)
$0.50
each
SH78
Ibuprofen Packet (similar to Advil)
$0.50
each
SH79
Metamucil Packet
$1.00
each
SH80
Clove Oil
$1.00
SH81
Prep H
$3.00
SH82
Milk of Magnesia
$0.50
dose
SH83
Tolnaftate cream
$3.00
tube
SH84
Triamcinolone cream
$1.00
dose
S1185
Triple antibiotic cream/ointment
$0.50
dose
SH86
Valutears (similar to Visine)
$3.00
bottle
DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT - RURAL
FEE SCHEDULE
2008-2009
ITEM NO.
DESCRIPTION
FY 2007-08 Fee
UNIT
ENACTMENT
AUTHORITY`
Fee FY 2008-09 (ONLY if
different from FY 2007-08)
Sheriff
Criminal /Civil
SH1
Vehicle impound fee (storage)
$10.00
per day
SH2
Vehicle impound yard release fee
$50.00
(Fee on vehicles released from Sheriff's impound lot - forfeitures/evidence cases.)
SH3
Administrative release fee for forfeited vehicles
$150.00
SH4
2nd Forfeiture
$300.00
SH5
3rd or greater forfeiture
$500.00
SH6
Vehicle impound fee
$100.00
SW
Impound vehicle hearing fee (Hearing Officer can waive the fee)
$100.00
per hearing - only if requestor
(
loses appeal
SAS
Fingerprinting: First Card
$10.00
SH9
Additional cards
$5.00
Copies of police officers reports (Accident 8 Criminal)
SH10
First 8 pages of each case report
$10.00
SH11
Each additional page of same case report
$0.25
ORS 192.440 (3)
or actual costs
SH18
Computer Forensic Services
$100.00
per hour
SH28
Voice verification long distance fee
$20.00
ORS 21.410(1 xc)
SH30
Look up fee (record check taking more than 10 minutes)
$10.00
Criminal - Evidence Unit
SH31
Copies of VHS tapes
$25.00
each
SH32
Copies of audio cassettes
$25.00
each
SH33
Copies of photographs
$25.00
plus cost of prints
SH35
Computer forensics - Attorney fee (hard drive provided by customer)
$100.00
per hour
Other
SH20
Concealed Weapons Class
$25.00
SH24
Seat Belt Class
$25.00
SH29
County Employee ID Cards
$15.00
DRAFT
c~`'TES Deschutes County Administrative Policy No. GA-9
Effective Date: April 28, 2008
CONSUMER IDENTITY THEFT PROTECTION
STATEMENT OF POLICY
It is the policy of Deschutes County to comply with the Oregon Consumer Identity Theft Protection
Act.
APPLICABILITY
This policy applies to all Deschutes County personnel who have access to social security numbers
and personal information. This policy also applies to contractors, subcontractors, agents,
intermediaries and others conducting business with the County.
POLICY AND PROCEDURE
General
Deschutes County will adhere to The Oregon Consumer Identity Theft Protection Act (ORS
646A.600 et seq.) as it currently exists and may from time to time be amended. The purpose of
the act and this policy is to provide customers with protection from compromises of their personal
information and to establish required steps in the case of a security breach.
This policy supplements current departmental privacy and confidentiality practices. If an
applicable federal or state law (such as the HIPAA Privacy Rule) requires greater protection for
the security or privacy of personal information, departments shall follow the higher standard.
Should an amendment to the Oregon Consumer Identity Theft Protection Act conflict with any
provision of this policy, the provision(s) of the Act shall take precedence.
Procedure
The Use of Social Security Numbers
• Departments shall not collect or use social security numbers unless there is an appropriate
business reason for the use and there are no other practical alternatives.
• Departments are prohibited from using social security numbers on an identification card
or other card that is used to obtain service.
• Departments shall not print social security numbers on cards or documents that are
mailed to customers or publicly displayed unless the customer has requested information
that requires a social security number. For example, a copy of a credit or employment
application.
• Social security numbers may be used if the use is required by law, such as tax forms
employers are required to send to the IRS.
• Departments are responsible for the proper disposal of social security numbers after there is
no longer a business need. This may include shredding or rendering the material
unreadable by some other means.
• Public records law permits the County to withhold employees' social security number and
other "personal information." The County will not make this information public.
Policy No. GA-9, Consumer Identity Theft Protection
DRAFT
The Use of Personal Information
• "Personal information" for the purposes of this policy is defined as a customer's name in
combination with one of the following:
o Social Security number;
o Driver license number or state identification card issued by the Department of
Transportation;
o Passport number or other United States issued identification number; or
o Financial, credit or debit card number along with a security code or password that
would allow someone else to access the person's financial account.
• Departments are required to establish administrative, technical, and physical safeguards
to protect personal information.
o Administrative safeguards include assigning an employee to coordinate the
security program, identifying internal and external risks, and training employees.
o Technical safeguards include assessing risks in network and software design;
assessing risk in information processing, transmission, and storage; and testing
and monitoring controls.
o Physical safeguards include locking the material in file cabinets or storage
systems; detecting, preventing, and responding to intrusions; and protecting
against unauthorized access to the information.
• Departments are responsible for the proper disposal of personal information after it is no
longer needed for business purposes. This may include shredding or rendering the material
unreadable by some other means.
• Credit card receipts shall not include the full credit card number of the customer.
Safeguarding _Paper and Electronic Documents
Employees shall take the following actions to safeguard paper and electronic personal information
and social security numbers:
• Store paper documents in locked cabinets and storage systems, or in locked rooms or
locked storage areas.
If a computer has access to protected information, the computer shall be password protected
and include a password protected screen saver.
Ensure that observable confidential or individually identifiable information is shielded from
unauthorized disclosure on computer screens and paper documents.
Breach of Security
• A breach of security is defined as an unauthorized acquisition of a social security
number or "personal information" (as defined in this policy).
• Department Heads are required to immediately report breaches of security to the County
Administrator upon discovery.
• An incident response team consisting of representatives of the Personnel Office, Office of
the County Administrator, County Legal Counsel, and the Information Technology
Department will investigate reported breaches of security and provide a written report to
the County Administrator assessing the situation and recommending action steps, if
necessary.
• If the breach of security is an unauthorized acquisition of computerized data that would
allow someone else to access the customer's financial account, the County has a duty
(under the Oregon Consumer Identity Theft Protection Act) to notify the individual(s) as
soon as possible in one of the following manners: written notification, electronic (if this is
the customary means of communication with this customer), or telephone provided that
direct contact with the affected customer is made.
Policy No. GA-9, Consumer Identity Theft Protection
DRAFT
Examples include computerized data that includes a customer's name along with their
social security number or credit card number along with the associated security code. All
notifications will be coordinated by the County Administrator.
If the breach of security is unauthorized acquisition of paper-based personal information,
the County will notify customers in the same manner as a breach of security related to
computerized data.
Identity Theft Language in Contracts
• All County contracts should include the following sentence: "Contractor and subcontractors
shall comply with The Oregon Consumer Identity Theft Protection Act."
Approved by the Deschutes County Board of Commissioners (((((date))))))
Dave Kanner
County Administrator
Policy No. GA-9, Consumer Identity Theft Protection
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