2008-733-Minutes for Meeting June 23,2008 Recorded 7/9/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 2008'133
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
1101101 111..,,..,.11011.,.,..,. 07/09/2008 10;48;07 AM
2008-733
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ory,
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 239 2008
Present were Commissioners Dennis R. Luke and Tammy Melton; Commissioner
Michael M. Daly was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; Anna Johnson,
Communications; and media representative Hillary Borrud of The Bulletin. No
other citizens were present.
Chair Luke opened the meeting at 1:3 Op. m.
1. Presentation of Communications Plan.
Dave Kanner said that when it became clear that the County is looking at
cutting costs, the Communications Plan needed to be analyzed. The recent
public survey shows that most people get their information from local
newspapers.
Anna Johnson stated that the information is divided into internal and external
communications. (She referred to a document with a detailed breakdown)
Commissioner Melton said that she does not think some of the presenters at the
Board meetings know exactly what is expected of them. She suggested that
perhaps there could be some basic training of those who may be testifying or
presenting to the Board.
In regard to the Friday update, Mr. Kanner said that he might change how it is
done, using more a bullet format, and with a comment area at the end of the
document. He is concerned, however, that employees will skip over the articles
that do not interest them.
Erik Kropp stated that supervisory training is being offered on an ongoing basis,
especially for new supervisors. Mr. Kanner added that there are many
supervisory related issues that many supervisors have no idea how to handle.
Minutes of Administrative Work Session Monday, June 23, 2008
Page 1 of 4 Pages
Commissioner Luke asked Hillary Borrud of The Bulletin if County personnel
have been cooperative and respond adequately. Ms. Borrud replied that
generally they are very helpful. Commissioner Luke pointed out that trying to
reach someone at the City of Bend is very difficult, and he doesn't want anyone
feeling the same about the County.
Mr. Kanner explained that the process of providing a speaker from the County
for various events needs to be more proactive.
The largest item to tackle is making information more available to the public.
This includes the website as well as other. People can sign up to subscribe to
the website, and check off the areas of interest. Any changes to a document
would be automatically provided to the person.
Mr. Kanner showed an example of how meetings might be televised. The
agenda is available on the same site and a person could go to a specific item of
interest without going through the entire meeting. Commissioner Luke said that
he thinks something is lost by doing this - spontaneity and interaction becomes
too formal.
Ms. Johnson is working on a list of all upcoming meetings and a way to have
people advised of specific topics that will be addressed.
Ms. Johnson said that she is looking for a way to broadcast to people in the
conference room lobby area in the case of overflow meetings. Commissioner
Luke stated that it is rare to have that many people attend a given meeting and
he feels this is unnecessary.
Mr. Kanner stated that more "op ed" pieces should be sent to the media. It is a
good opportunity to provide information to the public on a large scale at little
cost.
Mr. Kanner said that he is going to purchase the equipment that would be used
to teleconference. Commissioner Luke stated that he feels that people sitting on
their computers and listening in are not really focusing on the meeting and may
not be that involved in what is going on. He likes the personal interaction.
Commissioner Melton said that the County really does need to look at the cost
of gasoline and travel, and this type of technology could help in many ways.
Minutes of Administrative Work Session Monday, June 23, 2008
Page 2 of 4 Pages
2. Request for Authorization to Sell Property under ORS 275.225.
Teresa Rozic said there has been an offer for a County-owned strip of property
that is unbuildable and worth under $15,000. It is located off Butler Market
Road/Ross Road, and the adjacent property owner would like to buy it. The
property is 430 feet by 20 feet, is valued at $13,630 and the buyer has agreed to
the price. A letter from the City of Bend states that the property is unbuildable;
and Legal Counsel has indicated that the documentation is adequate.
MELTON: Move that this sale move forward.
LUKE: Second.
VOTE: MELTON: Yes.
LUKE: Chair votes yes.
Regarding a presentation on the affordable housing project in La Pine, to be
able to close the funding gap, the developer needs an extension. The MOU
with Housing and Community Services expires the end of the month, and they
feel that the developer should be allowed more time. This will be addressed at
the Wednesday, June 25 work session.
3. Discussion of Loan to Redmond Humane Society.
This will be addressed at the June 30 work session.
4. Update of Commissioners' Meetings and Schedules.
Erik Kropp attended a conference on homelessness, and is pleased that this is a
very important topic nationally. Commissioner Melton added that all aspects of
the problem need to be addressed, from housing to economics to family issues.
She is concerned that if this is addressed regionally, Deschutes County may end
up carrying the lion's share of the costs involved. Commissioner Luke feels
that Jefferson County has already been handling some of these problems
locally, but of course has limited resources.
5. Other Items.
None were offered.
Minutes of Administrative Work Session Monday, June 23, 2008
Page 3 of 4 Pages
Being no further items to come before the Board, the meeting adjourned
at 2:45 p.m.
DATED this 23rd Day of June 2008 for the Deschutes County Board of
Commissioners.
Dennis R. Luke, Chair
C
Tammy (Baney) tt n, Vice Chair
ATTEST:
Recording Secretary
. Daly, Conyfmissioner
Minutes of Administrative Work Session
Page 4 of 4 Pages
Monday, June 23, 2008
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JUNE 23, 2008
1. Presentation of Communications Plan - Anna Johnson
2. Request for Authorization to Sell Property under ORS 275.225 - Teresa Rozic
3. Discussion of Loan to Redmond Humane Society
4. Update of Commissioners' Meetings and Schedules
5. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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