2008-746-Minutes for Meeting July 02,2008 Recorded 7/16/2008D
NANCY ESCNUT
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COMMISSIONERS' JOURNALNTY CLERK CJ 10V~■,~6
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 2, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy
Melton. Also present were Erik Kanner, Deputy County Administrator; Tom Blust,
George Kolb and Roger Olson, Road Department; Rebecca Brown, Sheriff's
Office; Diane Treadway, Commission on Children & Families; Scott Johnson,
Mental Health Department; Marty Wynne, Finance; David Inbody, Assistant to the
Administrator; and seven other citizens. No representatives of the media were
present.
Chair Luke opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Resolution No. 2008-
060, Establishing Solid Waste Disposal Fee Waiver Amounts for Fiscal
Year 2008-09.
Timm Schimke gave an overview of the Resolution. The organizations that
participate sell goods that might end up in the landfill, so the waiver program,
which allows a maximum of $5,000 per organization, is a win-win for the
County and the public. This year the maximum allowable amount of $30,000
was not requested; all of the organizations are able to receive the waivers that
they requested.
MELTON: Move approval.
DALY: Second.
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 1 of 7 Pages
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Chair Signature of Document No.
2008-373, an Amendment to an Intergovernmental Agreement with the
Central and Eastern Oregon Juvenile Justice Consortium regarding
Payment for 30-Day Detention Program Services.
Erik Kropp explained the item, which provides space, if available, for female
juveniles from central and eastern Oregon communities.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2008-
153, an Intergovernmental Agreement between the Sheriffs Office and the
City of Bend Municipal Court regarding Vehicle Impound Hearings.
Rebecca Brown gave a brief overview of the item, which is an ongoing program
with the City of Bend. Deputies do not cite into this court, which is neutral.
Commissioner Daly said that he does not feel that vehicles should be
impounded unless the vehicle presents a hazard or if someone who should not
be driving it might do so, or if it appears that the vehicle could be vandalized.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 2 of 7 Pages
5. Before the Board was Consideration of Chair Signature of an Intent to
Award Contract Letter regarding Supplying and Delivery of Rubber
Modified Liquid Asphalt.
Roger Olson said that the there was just one bid received for the chip seal
program. There is really just one provider in the state.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
6. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2008-111, Directing Beaver Special Road District Local
Improvement District Improvements be Made by Contract.
George Kolb explained the item, which is in regard to improvements to Foster
Road. He did get one letter of opposition from an owner who has an
undeveloped parcel of land with no plans to build on it at this time. 68% of the
owners voted in favor of the work, and the owners are paying all costs for the
work and will take over the maintenance at that point.
Chair Luke opened the public hearing at this point. No testimony was offered,
so the hearing was closed.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Signature of Resolution No. 2008-
112, Declaring the County's Intent to Issue Obligations to Reimburse the
County for Certain Expenditures for the Beaver Special Road District
Local Improvement District.
MELTON: Move approval.
DALY: Second.
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 3 of 7 Pages
VOTE: MELTON: Yes.
DAILY: Yes.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Order No. 2008-068,
Surrendering a Portion of 10th Street to the City of Redmond.
Mr. Kolb stated this is part of the program whereby the City of Redmond takes
in County roads that are now part of the City. The County turns over
jurisdiction of those roads.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
9. Before the Board was Consideration of Signature of Document No. 2008-
313, a Contract for Subgrant with High Desert Education Service District
regarding the Ready Set Go Program.
Diane Treadway gave an overview of the item.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
10. Before the Board was Consideration of Signature of Document No. 2008-
312, a Contract for Subgrant with High Desert Education Service District
regarding the Little Step Early Intervention Program.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 4 of 7 Pages
11. Before the Board was Consideration of Signature of Document No. 2008-
311, a Contract for Subgrant with High Desert Education Service District
regarding the Healthy Beginnings Early Screening Program.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Consent Agenda Items
12. Approval of Minutes:
• Business Meeting of June 23
• Work Session of June 23
13. Economic Development Grant Requests (none were offered)
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9-1-1 County Service District in the Amount of $2,352.99.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 5 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$6,813.10.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $388,859.32.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
17. Before the Board was an Addition to the Agenda.
Before the Board was an Update and Discussion of the Telecare Project
and Grant Opportunity.
Scott Johnson gave an overview of the status of the Telecare Project, which is a
mental health facility proposed for the public safety campus near the Sheriff's
Office. In the near future site visits will be made to similar facilities in Jackson
County and areas around Portland.
A public open house is planned for July 7 to give citizens an idea of the status
of entire public safety complex; however, the location of the new facility has
not been determined at this time.
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 6 of 7 Pages
Mr. Johnson stated that they will primarily try to place people from the local
area in the new facility, which won't be ready to occupy until probably spring
of 2010; however, the State will likely send people from other areas as well. In
the past Deschutes County patients have gone to other places so it is expected
that the County will have to accept patients from other areas.
Commissioner Luke expressed concern about security, and asked that some
kind of fencing be considered. Commissioner Melton asked about the protocols
for managing this type of facility; Mr. Johnson assured her that this would be
spelled out in detail. Commissioner Daly said that this is likely going to be
hard for the residential neighbors to accept, and to expect some negative
comments.
Being no further discussion, the meeting adjourned at 11:10 a.m.
DATED this 2°d Day of July 2008 for the Deschutes County Board of
Commissioners.
Dennis R. Luke, Chair
!n:
MO
Tammy (Ban ) Melton, Vice Chair
ATTEST:
Recording Secretary
Minutes of Board of Commissioner's Business Meeting Wednesday, July 2, 2008
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JULY 2, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Resolution No. 2008-060, Establishing
Solid Waste Disposal Fee Waiver Amounts for Fiscal Year 2008-09 - Timm
Schimke, Solid Waste Department
3. CONSIDERATION of Chair Signature of Document No. 2008-373, an
Amendment to an Intergovernmental Agreement with the Central and Eastern
Oregon Juvenile Justice Consortium regarding Payment for 30-Day Detention
Program Services - Ken Hales, Community Justice
4. CONSIDERATION of Signature of Document No. 2008-153, an
Intergovernmental Agreement between the Sheriff's Office and the City of
Bend Municipal Court regarding Vehicle Impound Hearings - Rebecca Brown,
Sheriff's Office
5. CONSIDERATION of Chair Signature of an Intent to Award Contract Letter
regarding Supplying and Delivery of Rubber Modified Liquid Asphalt - Roger
Olson, Road Department
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 1 of 8 Pages
6. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2008-111, Directing Beaver Special Road District Local Improvement District
Improvements be Made by Contract - George Kolb, Road Department
7. CONSIDERATION of Signature of Resolution No. 2008-112, Declaring the
County's Intent to Issue Obligations to Reimburse the County for Certain
Expenditures for the Beaver Special Road District Local Improvement District
- George Kolb, Road Department
8. CONSIDERATION of Signature of Order No. 2008-068, Surrendering a
Portion of 10ffi Street to the City of Redmond - George Kolb, Road Department
9. CONSIDERATION of Signature of Document No. 2008-313, a Contract for
Subgrant with High Desert Education Service District regarding the Ready Set
Go Program - Diane Treadway, Commission on Children & Families
10. CONSIDERATION of Signature of Document No. 2008-312, a Contract for
Subgrant with High Desert Education Service District regarding the Little Step
Early Intervention Program - Diane Treadway, Commission on Children &
Families
11. CONSIDERATION of Signature of Document No. 2008-311, a Contract for
Subgrant with High Desert Education Service District regarding the Healthy
Beginnings Early Screening Program - Diane Treadway, Commission on
Children & Families
CONSENT AGENDA
12. Approval of Minutes:
• Business Meeting of June 23
• Work Session of June 23
13. Economic Development Grant Requests
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 2 of 8 Pages
14. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
I TADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Wednesday, July 2, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, Julv 3, 2008
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 3 of 8 Pages
Friday, July 4, 2008
Most County offices will be closed to observe the July 4`h Holiday
Monda, July 7, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Tuesday, July 8, 2008
11:00 a.m. Commission on Children & Families' Interviews
Wednesday 9, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, July 10, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
12:00 noon Audit Committee Meeting
Wednesday 16, 2008
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, July 17, 2008
2:00 p.m. Joint Meeting of Commissioners and Fair Board, at Fair/Expo Center
Monday, July 21, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 4 of 8 Pages
Wednesda,July 23, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, July 28, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, July 30, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, August 4, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, August 6, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, August 13, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, August 18, 2008
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting of Board of Commissioners and Department Directors
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 5 of 8 Pages
Wednesday, August 20, 2008
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, August 25, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. August 27, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, September 1, 2008
Most County offices will be closed to observe the Labor Day Holiday
Wednesda.September 3, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 4, 2008
10:00 a.m. Quarterly Meeting with District Attorney
11:00 a.m. Quarterly Meeting with Community Development Department
1:30 p.m. Quarterly Meeting with the Road Department
Monday, September 8, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, September 10, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 6 of 8 Pages
Thursday, September 11, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
11:00 a.m. Quarterly Meeting with Mental Health Department
1:00 P.M. Quarterly Meeting with Health Department
Wednesday, September 15, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 17, 2008
8:00 a.m. Public Affairs Counsel Conference Call - Legislative Update
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 18, 2008
9:00 a.m. Semi-annual Meeting with the County Clerk
10:00 a.m. Quarterly Meeting with Community Justice
Monday, September 22, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, September 24, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 25, 2008
9:00 a.m. Quarterly Meeting with Fair & Expo Center
10:00 a.m. Semi-annual Meeting with Assessor
11:00 a.m. Quarterly Meeting with Commission on Children & Families
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 7 of 8 Pages
Monda~September 29, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 1, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, October 2, 2008
9:00 a.m. Regular Bi-monthly Meeting with Congressional Staff
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, July 2, 2008
Page 8 of 8 Pages
LUG
❑ { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITION TO AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 2, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
UPDATE and Discussion of the Telecare Project and Grant Opportunity - Scott
Johnson, Mental Health Department
