2008-748-Minutes for Meeting June 30,2008 Recorded 7/21/2008DESCHUTES COUNTY CLERKDS Q
COMMISSIONERS' JOURNAL NANCY
IIIIIAI lAI 07/21/2008 08:11'11 Al
III748
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page
6,
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 309 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy
Melton. Also present were Erik Kanner, Deputy County Administrator; Marty
Wynne, Finance; David Inbody, Assistant to the Administrator; and Susan Ross,
Property and Facilities. No representatives of the media or other citizens were
present.
Chair Luke opened the meeting at 1: 30 p. m.
1. Finance/Tax Update.
Marty Wynne indicated that regarding investments, the LIGI pool is still at
3.15%. The March forecast for investment earnings for 2008-09, it was thought
that the investment would drop about 50%. Because of the cost of oil and the
fear of inflation, the County's investment earnings will be higher than budgeted.
The forecast for the funds are close to estimated.
The Sheriff's office will be taking over the Parole & Probation, and Parole &
Probation will go into the Jamison building for now.
The Sheriff is a bit concerned re the costs associated with the Jamison building.
There may be grant funds available through the State. The preliminary official
statement will be available soon.
Mr. Wynne is concerned about Community Development's deficit number
being too low at this point. He will keep the Board updated. The proposed
budget shows a deficit of $1.877 but it is $2.2 at this point and may go higher.
Minutes of Administrative Work Session Monday, June 30, 2008
Page 1 of 3 Pages
2. Update on the 10-Year Plan to End Homelessness.
Erik Kropp said that at this point it is planned to invite local governments to
participate in this work. A list is being compiled of groups that may become
stakeholders in this issue. There will be a meeting of elected officials in the late
summer, with a kickoff event in October.
Commissioner Luke asked if funding is needed for Mr. Kropp to oversee this
project; if so, it should be provided if reasonable.
Mr. Kropp will compile the appropriate letter for the Board to sign.
3. Discussion of Biomass Feasibility Grant Application.
Susan Ross said that the Oregon Economic and Development Department
handles these types of grants, and this project may be one that is appropriate for
them to review. In regard to biomass conversion, Burns has converted two
schools and feels that the payback will take about twelve years.
4. Participation in "Disability for a Day" Event.
Susan Ross said that a Commissioner should represent the County in support of
handicapped access at the event. Commissioner Daly stated that he would do
so. Commissioner Luke said that someone else should also represent the
County, perhaps from Risk Management, but it was felt that the person should
be an elected official.
5. Update of Commissioners' Meetings and Schedules.
The Commissioners are meeting with the City of La Pine Council in the
evening, followed by a brief meeting with the South County Financial Advisory
Committee meeting.
Commissioner Luke said he would not be in the office on July 21.
Bob Haas was advised that Commissioner Melton has volunteered to work with
the ORMAP group instead of Commissioner Daly, in regard to data sharing
throughout the State.
Minutes of Administrative Work Session Monday, June 30, 2008
Page 2 of 3 Pages
6. Other Items.
None were discussed.
Being no further discussion, the meeting adjourned at 2: 30 p. m.
DATED this 30th Day of June 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
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Recording Secretary
Dennis R. Luke, hair
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YAW' ' (Ban ) Melton, Vice Chair
Michael M. Daly, Com issioner
Minutes of Administrative Work Session Monday, June 30, 2008
Page 3 of 3 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orR
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JUNE 30, 2008
1. Finance/Tax Update - Marty Wynne
2. Update on the 10-Year Plan to End Homelessness - Erik Kropp
3. Discussion of Biomass Feasibility Grant Application - Susan Ross
4. Participation in "Disability for a Day" Event - Susan Ross
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
DRAFT LETTER TO INVITE ELECTED OFFICIALS TO JOIN
10 - YEAR PLAN TO END HOMELESSNESS
DATE
Name
Address
Dear Councilperson/Commissioner/etc:
We are writing to invite your agency to participate in a regional planning process to address the
issue of homelessness called the 10 - Year Plan to End Homelessness.
We recently learned through the Homeless Leadership Coalition's annual point-in-time homeless
count that there are 752 children that are homeless in Central Oregon. This represents 43% of the
1,736 people counted as homeless in Central Oregon on January 31, 2008. Homelessness is a
community issue that cuts across school district boundaries, city limits, county lines, and all
governmental levels.
The 10-Year Plan to reduce homelessness provides a framework to coordinate our resources.
This process is modeled after the United States Interagency Council on Homelessness and has
been used in over 275 communities across the country. Enclosed is a step-by-step guide on the
process, which is expected to take 12 - 18 months.
To participate, we ask for the following commitment from your organization:
Designate an elected official to serve on a Policy/Steering Committee. The
Policy/Steering Committee will meet once a month for approximately 18 months. The
Policy/Steering Committee with work with an Operational Committee made up of
community partners and staff from the governments involved. Your agency will help
identify community partners.
• Adopt a resolution endorsing the concept of a 10-Year Plan to reduce homelessness. For
your reference, resolutions adopted by Deschutes County and the City of Bend are
attached. The resolution can be tailored to meet your community's needs.
If your organization is interested in participating in this process, please contact Erik Kropp,
Deschutes County Deputy County Administrator, at 541-388-6564 by DATE with the name
of the elected official who will represent your government. Here are the next steps to kick off
this effort:
• Hold the first meeting of the Policy/Steering Committee before the end of September.
• Attend a public kick off of the Central Oregon 10-Year Plan at the Project Connect event
on October 11, 2008 the Deschutes Fair/Expo Center. Project Connect is a one day event
that connects people that are homeless to community resources.
Please call me if you have any questions.
Sincerely,
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Deschutes County, OR
Full Faith & Credit Obligations, Series 2008
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
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S M T W T F S
1 2
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my Deschutes County
K&L Gates
Western Fin Grp
Editor - NW Resources
Underwriter
Working Group
I Date
Task Description
Responsible
Parties
Tue-Jun-17
Circulate draft financing schedule & distribution list
FA
Thu-Jun-19
Request for information for POS
OS Editor
Thu-Jun-19
Kick-off conference call: 3:30pm.
WG
Mon-Jun-23
Circulate draft resolution authorizing obligations
BC
Wed-Jun-25
Comments due on draft resolution
WG
Thu-Jun-26
Final Resolution to County for board packet
BC
Fri-Jul-4
Independence Day
Tue-Jul-8
Circulate draft POS
FA
Wed-Jul-9
BOARD MEETING TO APPROVE RESOLUTION AUTHORIZING SALE
County
Thu-Jul-10
Form 1 to MDAC
FA
Tue-Jul-15
Comments on draft POS due
WG
Tue-Jul-15
Circulate draft legal dots for POS
BC
Fri-Jul-18
Circulate draft of POS/send to Moody's
FA
Fri-Jul-25
Comments on draft legal docs due
WG
Mon-Jul-28
Final comments on POS due
WG
Wed-Jul-30
Rating Call
County/FA
Fri-Aug-1
Receive rating
FA
Mon-Aug-4
Circulate legal documents to include in POS
BC
Mon-Aug-4
Final typing of POS/ Distribute POS (include Treasury)
FA
Mon-Aug-4
Sign up for Surebid/Parity
FA
Tue-Aug-12
SALE
WG
Wed-Aug-13
Form 2 to MDAC; finalize OS
FA
Thu-Aug-14
Final OS to printer
FA
Fri-Aug-15
Distribute Final OS (include Treasury)
FA
Fri-Aug-22
CLOSING
WG
Updated 6/30/2008
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
June 25, 2008
(1) Monthly Investment Report
(2) May 2008 Financial Statements
(3) Bond Issue Discussion
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Memorandum
Date: June 16, 2008
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find May 2008 financial reports for the following funds: General (001),
Community Justice- Juvenile (230), Sheriffs (255, 701, 702), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
0111
GENERALFUND
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
Year to Date
Budget Actual Variance FY % Coll.
$ 5,920,000 $6,713,253 $ 793,253 100% 113%
Revised
Year End
$
Bud et
Projection
Variance
Variance
$5,920,000 $6,713,253 $ 793,253 13%
17,006,000
18,403,540
1,397,540
92%
99%
18,552,000
18,535,927
(16,073)
0%
2,316,026
2,382,200
66,174
92%
94%
a)
2,526,574
2,660,374
133,800
5%
987,406
946,668
(40,738)
92%
88%
b)
1,077,170
1,041,170
(36,000)
-3%
2,090,092
1,451,683
(638,409)
92%
64%
c)
2,280,100
1,600,100
(680,000)
-30%
16,009
16,747
738
92%
96%
17,464
17,464
-
0%
92
455
363
92%
455%
100
455
355
355%
250,617
298,215
47,598
92%
109%
d)
273,400
315,000
41,600
15%
229,025
233,043
4,018
92%
93%
249,845
249,845
-
0%
66,000
71,141
5,141
92%
99%
72,000
72,000
-
0%
77,917
80,943
3,026
92%
95%
85,000
87,000
2,000
2%
1,833
1,837
4
92%
92%
2,000
2,000
-
0%
23,041,017
23,886,472
845,455
92%
95%
25,135,653
24,581,335
(554,318)
-2%
28,961,017
30,599,725
1,638,708
92%
99%
31,055,653
31,294,588
238,935
1%
REQUIREMENTS: Exp.
Expenditures
Assessor 3,455,936 3,114,321 341,615 92% 83% e)g) 3,770,112
3,408,022
362,090
County Clerk 1,480,468 1,263,179 217,289 92% 78% 9 1,615,056
1,429,905
185,151
BOPTA 60,515 51,659 8,856 92% 78% 66,016
52,818
13,198
BOCC 712,231 690,829 21,402 92% 89% 776,979
764,559
12,420
District Attorney 4,204,621 4,102,934 101,687 92% 89% g) 4,586,859
4,543,041
43,818
Finance/Tax 778,478 718,831 59,647 92% 85% 849,249
758,789
90,460
Veterans 267,076 181,666 85,410 92% 62% 291,356
203,055
88,301
Property Management 223,639 211,844 11,795 92% 87% g) 243,970
233,798
10,172
Grant Projects 88,880 88,414 466 92% 91% 96,960
96,287
673
Non-Departmental 4,091,644 3,947,361 144,283 92% 88% h) 4,463,612
4,463,612
-
Contingency 1,421,726 - 1,421,726 92% n/a i) 1,550,974
-
1,550,974
16,785,214 14,371,038 2,414,176 92% 78% 18,311,143
15,953,886
2,357,257
Transfers Out 11,264,462 11,142,095 122,367 92% 91% 12,288,504
12,288,504
-
TOTAL REQUIREMENTS 28,049,676 25,513,133 2,536,543 92% 83% 30,599,647
28,242,390
2,357,257
NET(Resources - Requirements) 911,341 5,086,592 4,175,251 456,006
3,052,198
2,596,192
Short Term Loan Receivable h)
3,160,000
Balance
6,212,198
Beginning Net Working Capital per Proposed Budget
6,050,000
a) Cigarette Tax and Liquor Revenue trending higher than budgeted.
b) Revenue projection reduction for GIS transfer funds related to a GIS project. (See footnote g.)
c) Clerk's Recording and Filing Fees trending less than budgeted.
d) Department of Justice HIDTA grant will be greater than budgeted.
e) Projection adjusted $100,000 for salary savings and $75,000 for costs on GIS project.
f) Budgeted expenditure for September election and for capital outlay will not occur.
g) Personnel services expenditures will be less than amount appropriated.
h) $3,160,000 short-term loan to Fund 457 "Jamison Acq and Remodel" included in YTD Actual, Revised Budget
and Year End Projection. Reported as an expenditure in accordance with GAAP for governmenta
l accounting.
i) The Contingency in the Adopted Budget was $5,192,855. The decrease of $3,641,881 is due to (1) an a
ppropriation transfer
of $205,000 to the Fair & Expo Construction Fund, (2) an appropriation transfer of $25,875 to General Fund-Veterans'
Department (3) an appropriation transfer of $250,000 to Bethlehem Inn Fund (128), appropriation transfer for Loan to Fund 457
and appropriation transfer of $1,006 to Fund 110.
* The net of $456,006 is due to transferring $205,000 of appropriation to the Fair & Expo Construction Fu
nd, $250,000 of
appropriation to Bethlehem Inn Fund, and $1,006 to Fund 110.
10%
11%
20%
2%
1%
11%
30%
4%
1%
0%
100%
13%
0%
8%
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Budget Actual Variance FY % Coll.
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
$ 900,000 $ 987,986 $ 87,986 100% 110%
179,048
93,371
(85,677)
44,000
57,819
13,819
4,211
-
(4,211)
9,167
15,502
6,335
35,750
32,266
(3,484)
247,858
222,359
(25,499)
73,333
62,400
(10,933)
1,100
689
(411)
609,319
420,074
(189,245)
458
900
442
-
176
176
3,667
1,543
(2,124)
33,000
52,414
19,414
31,821
14,659
(17,162)
-
2,917
2,917
115,352
79,057
(36,296)
1,388,085
1,056,146
(331,939)
Revised Year End
Budget Projection Variance
$ 900,000 $ 987,986 $ 87,986
92%
48%
a)
195,325
118,892
(76,433)
92%
120%
48,000
64,000
16,000
92%
0%
b)
4,594
-
(4,594)
92%
155%
c)
10,000
17,000
7,000
92%
83%
39,000
39,000
-
92%
82%
a)
270,391
296,480
26,089
92%
78%
d)
80,000
67,000
(13,000)
92%
57%
1,200
700
(500)
92%
63%
e)
664,712
460,000
(204,712)
92%
180%
500
900
400
92%
n/a
-
176
176
92%
39%
4,000
2,000
(2,000)
92%
146%
36,000
56,500
20,500
92%
42%
f)
34,714
15,035
(19,679)
92%
n/a
-
2,917
2,917
92%
63%
a)
125,839
105,409
(20,430)
92%
70%
1,514,275
1,246,009
(268,266)
92%
92%
5,933,223
5,933,223
-
92%
90%
8,347,498
8,167,218
(180,280)
Transfers In-General Fund 5,438,788 5,438,788 -
TOTAL RESOURCES 7,726,873 7,482,920 (243,953)
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
2,569,919
2,334,410
235,509
92%
83% 9)
2,803,548
2,570,000
233,548
1,657,471
1,387,421
270,049
92%
77% h)
1,808,150
1,575,000
233,150
92
-
92
92%
0%
100
-
100
2,724,249
2,470,500
253,749
92%
83% g)
2,971,908
2,700,000
271,908
216,844
169,954
46,890
92%
72%
236,557
195,000
41,557
92
-
92
92%
0%
100
8,000
(7,900)
483,207
-
483,207
92%
n/a
527,135
-
527,135
TOTAL REQUIREMENTS 7,651,873 6,362,284 1,289,589 92% 76% 8,347,498 7,048,000 1,299,498
NET (Resources - Requirements) 75,000 1,120,635 1,045,636 - 1,119,218 1,119,218
Beginning Net Working Capital per Approved Budget 1,090,000
a) Reimbursements requested quarterly. Juvenile Crime Prevention and Level 7 projections adjusted for funding changes by
State finalized in August. Approximately $68,000 in federal grant payments anticipated to be received in FY 2009.
b) Amount budgeted for FY 2008 received in FY 2007.
c) Requests for discovery documents are higher than anticipated.
d) Due to increased population of in-county youth (WeIlSpring Program), housing available for out-of-county youth decreased
resulting in a decline in revenues from this source. Since the discontinuance of the WeIlSpring Program (August 31st),
out-of-county youth population and associated revenues are increasing and should meet the new projection figure.
e) Billing to DHS is generated in succeeding month with payments being received 8-10 weeks after billing. Projection adjusted
for elimination of WeIlSpring Program.
f) Lessee (Trillium) moved out early in the fiscal year. Revenue projection decreased to reflect termination of lease.
g) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel.
h) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WeIlSpring Program.
f;
SHERIFF - Revenue Detail
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,562,148
$ 2,648,830
$ 86,682
100%
103%
$2,562,148
$2,648,830
$ 86
682
Revenues
,
Law Enf Dist Countywide
16,902,189
14,615,960
(2,286,229)
92%
79% a)
18,438,752
16,218,102
(2,220,650)
Law Enf Dist Rural
11,097,456
10,298,745
(798,711)
92%
85% a)
12,106,316
11,117,214
(989,102)
Interest
-
73,674
73,674
92%
n/a
73,674
73
674
Total Revenues
27,999,645
24,988,379
(3,011,266)
92%
82%
30,545,068
27,408,990
,
(3,136,078)
TOTAL RESOURCES
30,561,793
27,637,209
(2,924,584)
92%
83%
33,107,216
30,057,820
(3,049,396)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
2,008,927
Civil
608,051
Automotive/Communications
1,173,154
Investigations/Evidence
1,902,341
Patrol/Civil/Comm Supp
6,771,037
Records
532,771
Adult Jail
8,000,441
Court Security
222,163
Emergency Services
124,864
Special Services Division
1,410,875
Regional Work Center
3,514,473
Training Division
179,932
Non-Departmental
2,554,645
Contingency
1,298,777
Exp.
1,586,997
421,930
92%
72% b)
2,191,557
1,880,148
311,409
579,835
28,216
92%
87%
663,327
663,327
-
1,132,177
40,977
92%
88% c)
1,279,803
1,257,803
22,000
1,921,100
(18,759)
92%
93%
2,075,281
2,115,281
(40,000)
6,465,839
305,198
92%
88% d)
7,386,586
7,209,519
177,067
522,006
10,765
92%
90%
581,205
588,048
(6,843)
7,120,973
879,468
92%
82% e)
8,727,754
7,889,624
838,130
199,672
22,491
92%
82%
242,360
229,959
12,401
123,569
1,295
92%
91%
136,215
136,115
100
935,783
475,092
92%
61% g)
1,539,136
1,373,670
165,466
3,217,963
296,510
92%
84% f)
3,833,970
3,491,874
342,096
168,947
10,985
92%
86%
196,289
196,849
(560)
2,608,805
(54,160)
92%
94% h)
2,786,885
2,873,567
(86,682)
-
1,298,777
92%
n/a
1,416,848
-
1,416,848
Transfers Out 45,833 37,500 8,333 92%
TOTAL REQUIREMENTS 30,348,284 26,621,166 3,727,118 92%
NET (Resources - Requirements) 213,509 1,016,043 802,534
75% 50,000 50,000 -
80% 33,107,216 29,955,784 3,151,432
- 102,036 102,036
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY % Coll. %
I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,562,148
$ 2,648,830
$ 86,682
100%
103%
$ 2,562,148
$ 2,648,830 $
86,682
Total Revenues
27,999,645
24,988,379
(3,011,266)
92%
82%
30,545,068
27,408,990
(3,136,078)
TOTAL RESOURCES
30,561,793
27,637,209
(2,924,584)
92%
83%
33,107,216
30,057,820
(3,049,396)
REQUIREMENTS:
Exp.
Sheriffs Services
Personnel
1,152,876
948,333
204,543
92%
75%
1,257,683
1,038,529
219,154
Materials & Services
681,885
638,664
43,221
92%
86%
743,874
706,119
37,755
Capital Outlay
174,167
-
174,167
92%
0%
190,000
135,500
54,500
Total Sheriffs Services
2,008,928
1,586,997
421,931
2,191,557
1,880,148
311,409
Civil
Personnel
520,174
512,898
7,276
92%
90%
567,462
567,462
-
Materials & Services
52,126
35,747
16,379
92%
63%
56,865
56,865
Capital Outlay
35,750
31,190
4,560
92%
80%
39,000
39,000
Total Civil
608,050
579,835
28,215
663,327
663,327
-
Automotive/Communications
Personnel
303,454
274,657
28,797
92%
83%
331,041
301,041
30,000
Materials & Services
852,740
849,020
3,720
92%
91%
930,262
930,262
-
Capital Outlay
16,958
8,500
8,458
92%
46%
18,500
26,500
(8,000)
Total Automotive/Communications
1,173,152
1,132,177
40,975
1,279,803
1,257,803
22,000
I nvestigations/Evidence
Personnel
1,638,813
1,660,801
(21,988)
92%
93%
1,787,796
1,827,796
(40,000)
Materials & Services
240,611
235,306
5,305
92%
90%
262,485
262,485
Capital Outlay
22,917
24,993
(2,076)
92%
100%
25,000
25,000
Total Investigations/Evidence
1,902,341
1,921,100
(18,759)
2,075,281
2,115,281
(40,000)
Patrol/Civil/Comm Support
Personnel
6,041,041
5,730,514
310,527
92%
87%
6,590,227
6,353,160
237,067
Materials & Services
468,746
504,051
(35,305)
92%
99%
511,359
571,359
(60,000)
Capital Outlay
261,250
231,274
29,976
92%
81%
285,000
285,000
-
Total Patrol/Civil/Comm Supp
6,771,037
6,465,839
305,198
7,386,586
7,209,519
177,067
Records
Personnel
474,262
453,648
20,614
92%
88%
517,377
504,320
13,057
Materials & Services
58,417
68,358
(9,941)
92%
107%
63,728
83,728
(20,000)
Capital Outlay
92
-
92
92%
0%
100
-
100
Total Records
532,771
522,006
10,765
581,205
588,048
(6,843)
Adult Jail
Personnel
6,434,708
5,832,777
601,931
92%
83%
7,019,681
6,399,317
620,364
Materials & Services
1,269,906
1,240,962
28,944
92%
90%
1,385,352
1,435,352
(50,000)
Capital Outlay
295,828
47,234
248,594
92%
15%
322,721
54,955
267,766
Total Adult Jail
8,000,442
7,120,973
879,469
8,727,754
7,889,624
838,130
Court Security
Personnel
182,171
168,824
13,347
92%
85%
198,732
189,830
8,902
Materials & Services
12,492
7,247
5,245
92%
53%
13,628
13,628
-
Capital Outlay
27,500
23,601
3,899
92%
79%
30,000
26,501
3,499
Total Transport/Court Security
222,163
199,672
22,491
242,360
229,959
12,401
Emergency Services
Personnel
106,496
106,112
384
92%
91%
116,177
116,177
-
Materials & Services
18,277
17,457
820
92%
88%
19,938
19,938
-
Capital Outlay
92
-
92
92%
0%
100
-
100
Total Emergency Services
124,865
123,569
1,296
136,215
136,115
100
Special Services
Personnel
577,597
575,378
2,219
92%
91%
630,106
645,106
(15,000)
Materials & Services
83,959
81,941
2,018
92%
89%
91,592
111,592
(20,000)
Capital Outlay
749,318
278,464
470,854
92%
34%
817,438
616,972
200,466
Total Special Services
1,410,874
935,783
475,091
1,539,136
1,373,670
165,466
Regional Work Center
Personnel
1,729,857
1,451,444
278,413
92%
77%
1,887,117
1,631,637
255,480
Materials & Services
344,165
220,953
123,212
92%
59%
375,453
320,745
54,708
Capital Outlay
1,440,450
1,545,566
(105,116)
92%
98%
1,571,400
1,539,492
31,908
Total Regional Work Center
3,514,472
3,217,963
296,509
3,833,970
3,491,874
342,096
Training
Personnel
130,266
139,420
(9,154)
92%
98%
142,108
157,108
(15,000)
Materials & Services
49,574
29,527
20,047
92%
55%
54,081
39,741
14,340
Capital Outlay
92
-
92
92%
0%
100
-
100
Total Training
179,932
168,947
10,985
196,289
196,849
(560)
Non-Departmental
Materials & Services
2,554,645
2,608,805
(54,160)
92%
94%
2,786,885
2,873,567
(86,682)
Transfers Out
45,833
37,500
8,333
92%
75%
50,000
50,000
-
Contingency
1,298,777
-
1,298,777
92%
n/a
1,416,848
-
1,416,848
Total Non-Departmental
3,899,255
2,646,305
1,252,950
4,253,733
2,923,567
1,330,166
Total Requirements
30,348,282
26,621,166
3,727,116
92
80%
33,107,216
29,955,784
3,151,432
NET (Resources - Requirements)
213,511
1,016,043
802,532
-
102,036
102,036
c
Sheriff Notes
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
a) Contract with taxing districts based on reimbursing actual expenditures.
b) Personnel expenditures will be less than appropriated due to unfilled Undersheriff position and
and hiring delays in other open positions. Professional services will be less than appropriated
for the year. Capital will be less than planned due to delay in software purchases.
c) Personnel expenditures will be less than appropriated for the year due delay in filing the
auto mechanic position. Capital expenditures for MDT's will be made with grant funds. Additional
appropriation is required and has been requested.
d) All open positions have been filled but personnel expenditures for the
year will be less than appropriated due to delays in filling open position during the year.
e) Personnel expenditures projected to be less than appropriated due to unfilled positions. Capital Outlay
expenditures will be less than appropriated due to timing; expenditures for the jail control system
equipment replacement will not occur until next fiscal year.
f) Year to Date variance due to delay of filling open positions at the Work Center. Personnel and
Materials & Services expenditures will be less than budgeted for the year but will be partially
offset by Capital Outlay expenditures in excess of originally budgeted due to approved change
orders on the building renovation.
g) Year End Projection includes $585,000 for equipment at the Mt. Bachelor radio site for Search &
Rescue. Total project cost will be $779,000 with $194,000 occurring next fiscal year.
h) Transfer of June 30, 2007 balance to County wide ($1,295,267.50) and Rural Law Enforcement
($1,290,475.25) Districts included on this line. Year End Projection revised for FY 2007 year end
adjustments.
Sheriff 701
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Sheriffs Office
Des Cty Court Security
Des Cty Juvenile Contract
Des Cty Parole & Prb Cnt
Transport
Title III Reimbursement
Des Cty DAs Office
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Donations
Sale of assets
Total Revenues
I Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ -
$ -
92%
nla
$ -
$ -
$ -
12,779,565
13,719,275
939,710
92%
98%
13,941,344
13,778,053
(163,291)
233,237
160,885
(72,352)
92%
63%
254,440
189,602
(64,838)
-
26,055
26,055
92%
n/a a)
-
26,055
26,055
41,393
37,145
(4,249)
92%
82%
45,156
45,156
-
4,583
9,429
4,846
92%
189%
5,000
12,000
7,000
1,836,637
2,177,797
341,160
92%
109% b)
2,003,604
2,177,797
174,193
320,833
350,000
29,167
92%
100% c)
350,000
350,000
-
1,180,333
1,295,648
115,315
92%
101% d)
1,287,636
1,327,064
39,428
91,672
91,674
2
92%
92%
100,006
100,006
-
8,800
17,876
9,076
92%
186%
9,600
19,296
9,696
733
1,000
267
92%
125%
800
1,000
200
-
1,277
1,277
92%
n/a
-
1,277
1,277
-
49,443
49,443
92%
n/a e)
-
75,000
75,000
-
2,000
2,000
92%
n/a
-
2,000
2,000
73,333
68,160
(5,173)
92%
85% f)
80,000
80,000
-
68,750
-
(68,750)
92%
0% g)
75,000
10,000
(65,000)
-
2,350
2,350
92%
n/a
-
2,350
2,350
3,667
4,000
333
92%
100%
4,000
4,000
-
12,375
3,358
(9,017)
92%
25%
13,500
4,000
(9,500)
15,400
10,874
(4,526)
92%
65%
16,800
16,800
-
963
317
(646)
92%
30%
1,050
500
(550)
140,814
152,816
12,002
92%
99%
153,615
165,000
11,385
82,500
102,835
20,335
92%
114%
90,000
110,148
20,148
6,600
9,287
2,687
92%
129%
7,200
10,000
2,800
-
40,119
40,119
92%
4011898% h)
1
43,766
43,765
12,395
12,395
92%
n/a i)
-
12,395
12,395
-
2,000
2,000
92%
n/a
-
2,000
2,000
16,902,188
18,348,014
1,431,430
92%
100%
18,438,752
18,565,265
126,513
TOTAL RESOURCES 16,902,188 18,348,014
1,431,430 92% 100% 18,438,752 18,565,265 126,513
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services 16,902,190 14,615,960
2,286,230 92% 79% j) 18,438,752 16,218,102 2,220,650
TOTAL REQUIREMENTS 16,902,190 14,615,960
2,286,230 92% 79% 18,438,752 16,218,102 2,220,650
NET (Resources - Requirements) (2) 3,732,053 3,717,660 - 2,347,163 2,347,163
Beginning Net Working Capital per Approved Budget 2,560,294
a) Department of Justice payment for inmate services.
b) Projection adjusted for increase in 2007-09 State Budget Grant Allocation.
c) Lottery Grant for Work Center remodel received in April.
d) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
e) Title III approved allocation to Law Enforcement District - County Wide.
f) Year to date variance due to timing of revenue from inmate phone service provider (GTI) and commissary purchases.
g) Revenue from work crews will be less than planned due to March opening of the Work Center.
h) Delay in FBI relocation resulting in unexpected rental revenue.
i) Donation for Search and Rescue supplies and equipment.
j) Projection reflects adjustment for three quarters of actual expenditures reimbursed.
Sheriff 702
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance 7
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
92%
n/a
$ -
$ _
$ _
Revenues
Tax Revenues - Current
6,178,332
6,705,428
527,096
92%
99%
6,740,000
6,722,491
(17,509)
Tax Revenues - Prior
111,476
158,134
46,658
92%
130%
121,610
183,987
62,377
Federal Grants
16,958
38,160
21,202
92%
206% a)
18,500
40,000
21,500
US Forest Service
66,000
30,000
(36,000)
92%
42%
72,000
72,000
-
State Grant
72,776
63,314
(9,462)
92%
80%
79,392
79,392
-
SB #1065 Court Assessment
38,958
57,819
18,861
92%
136% b)
42,500
67,000
24,500
Marine Board License Fee
90,699
33,619
(57,080)
92%
34% c)
98,944
98,944
-
Narcotic Task Force
100,833
110,000
9,167
92%
100% d)
110,000
110,000
-
Des Cty General Fund Grnt
334,810
-
(334,810)
92%
0% e)
365,247
365,247
-
Des Cty Transient Room Tax
2,094,357
2,094,357
(0)
92%
92%
2,284,753
2,284,753
-
Des Cty Other Grant
55,443
-
(55,443)
92%
0% 0
60,483
156,000
95,517
Des Cty Sheriffs Office
1,168,303
1,290,475
122,172
92%
101% g)
1,274,512
1,321,766
47
254
City of Sisters
360,484
360,484
(0)
92%
92%
393,255
393,255
,
-
Des Cty Tax/Fin Contract
2,521
2,140
(381)
92%
78% h)
2,750
2,140
(610)
Des Cty CDD Contract
47,240
47,243
3
92%
92% h)
51,535
51,535
-
Des Cry Solid Waste Cntrt
47,240
51,536
4,296
92%
100% h)
51,535
51,536
1
Des Cty Clerk/Election
2,750
1,445
(1,305)
92%
48% h)
3,000
1,445
(1,555)
CODE
-
8,808
8,808
92%
n/a
-
8,808
8,808
Security & Traffic Reimb
59,125
25,752
(33,373)
92%
40% i)
64,500
38,630
(25,870)
Seat Belt Program
5,500
5,575
75
92%
93%
6,000
6,000
-
Miscellaneous
-
1,968
1,968
92%
n/a
-
2,500
2,500
Sheriff Fees
-
6,374
6,374
92%
n/a
-
7,500
7,500
Court Fines & Fees
114,583
90,045
(24,538)
92%
72% j)
125,000
100,000
(25,000)
Impound Fees
68,750
77,800
9,050
92%
104%
75,000
82,000
7,000
Restitution - Street Crimes
-
74
74
92%
n/a
-
100
100
Interest
55,000
45,038
(9,962)
92%
75% k)
60,000
50,000
(10,000)
Interest on Unsegregated
4,400
4,621
221
92%
96%
4,800
4,800
-
Sale of Equip & Material
917
1,375
458
92%
138%
1,000
1,375
375
Total Revenues
11,097,455
11,311,585
214,130
92%
93%
12,106,316
12,303,205
196,889
TOTAL RESOURCES
11,097,455
11,311,585
214,130
92%
93%
12,106,316
12,303,205
196,889
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
11,097,456
10,298,745
798,711
92%
85% 1)
12,106,316
11,117,214
989,102
TOTAL REQUIREMENTS
11,097,456
10,298,745
798,711
92%
85%
12,106,316
11,117,214
989,102
NET(Resources - Requirements) (1) 1,012,840 1,012,841 - 1,185,991 1,185,991
Beginning Net Working Capital per Approved Budget 1,169,561
a) HIDTA overtime reimbursements received as billed and higher than planned. Justice Assistance Grant (JAG) was $8,000 higher
than amount budgeted.
b) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections.
c) Marine board license fees are received in February and June.
d) Payments are received after the quarterly progress report is submitted and approved.
e) Payment from Deschutes County (General Fund) will be made in June.
f) Portion of court fines and fees collected by Justice Court to be paid in June. Forecast based on FY2007 actual.
g) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
h) Departments are billed when services are utilized.
i) Organizations and groups are billed when services are utilized.
j) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend.
k) Interest variance reflects timing of property tax revenue.
1) Projection reflects adjustment for three quarters of actual expenditures reimbursed.
HEALTH
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
OMAP
Family Planning Exp Proj
Grants
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Interfund Grant
Total Revenues
Transfers In-Reserve Fund
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Revised Year End
I Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 600,000 $ 804,209 $ 204,209 100% 134% $ 600,000 $ 804,209 $ 204,209
4,583
1,699
(2,884)
92%
34%
a)
5,000
5,000
-
1,509,270
1,476,202
(33,068)
92%
90%
b)
1,646,476
1,833,378
186,902
30,618
25,051
(5,567)
92%
75%
c)
33,401
33,401
-
160,901
132,132
(28,769)
92%
75%
d)
175,528
175,528
-
240,075
255,446
15,371
92%
98%
261,900
261,900
-
504,167
363,530
(140,637)
92%
66%
e)
550,000
435,000
(115,000)
20,095
1,500
(18,595)
92%
7%
f)
21,922
7,100
(14,822)
13,863
11,155
(2,708)
92%
74%
c)
15,123
15,123
-
10,083
5,000
(5,083)
92%
45%
c)
11,000
11,000
-
-
3,772
3,772
92%
n/a
-
3,772
3,772
52,983
89,118
36,135
92%
154%
57,800
94,000
36,200
177,421
216,449
39,028
92%
112%
193,550
236,120
42,570
36,667
37,144
477
92%
93%
40,000
40,252
252
84,333
80,385
(3,948)
92%
87%
92,000
87,693
(4,307)
27,500
37,235
9,735
92%
124%
30,000
40,000
10,000
10,863
11,638
775
92%
98%
11,850
11,850
-
75,398
55,919
(19,479)
92%
68%
g)
82,252
80,795
(1,457)
11,000
11,000
-
92%
92%
12,000
12,000
-
32,112
42,628
10,516
92%
n/a
i)
35,031
53,882
18,851
3,001,932
2,857,003
(144,929)
92%
87%
3,274,833
3,437,794
162,961
92
-
(92)
92%
0%
100
-
(100)
2,340,695
2,339,695
(1,000)
92%
92%
2,553,485
2,553,485
-
5,942,719
6,000,907
58,280
92%
93%
6,428,418
6,795,488
367,070
Exp.
3,914,948 3,705,633
209,315
92%
87% h)
4,270,852
4,160,900 109,952
1,402,937 1,169,217
233,720
92%
76%
1,530,477
1,530,477 -
50,417 -
50,417
92%
0%
55,000
50,000 5,000
137,500 112,500
25,000
92%
75%
150,000
150,000 -
386,915 -
386,915
92%
n/a
422,089
- 422,089
6,428,418 5,891,377 537,041
5,892,717 4,987,350 905,367 92% 78%
NET (Resources - Requirements) 50,002 1,013,556 963,646
Beginning Net Working Capital per Approved Budget
- 904,111 904,111
707,000
a) Medicare payments delayed due to problems with processing. Problem expected to be resolved before year end.
b) Year End Projection includes amendments 1 through 9 and Homeland Security Grant ($188,436).
c) Payments received quarterly within 30 days of end of quarter.
d) YTD Actual includes monthly payments for the Family Planning program staff (L. Thistle & K. Fost) and a quarterly payment for the
Material Child Health (MAC match funds). Payments received one month after billing period.
e) YTD Actual includes 10 months of cash payments. Year End Projection based on fewer qualifying clients due to citizenship
eligibility requirements.
f) Central Oregon Community Investment Board program grant to be received before June 30, actual expenditures only.
g) Service contract with Deschutes County Juvenile Department, $80,795, received quarterly.
h) Expenditures will be less than budgeted due to open positions.
MENTAL HEALTH
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
RESOURCES:
Budget
Actual
Variance
FY %
c oll. %
Budget
Projection
Variance
Beg. Net Working Capital
$ 2,900,000
$ 2,876,903
$ (23,097)
100%
99%
$ 2,900,000
$ 2,876,903
$ (23
097)
Revenues
,
Marriage Licenses
5,042
4,910
(132)
92%
89%
5,500
5,500
-
Divorce Filing Fees
146,667
150,664
3,997
92%
94%
160,000
163,000
3,000
Domestic Partnership Fee
-
330
330
92%
n/a
-
330
330
Federal Grants
133,483
96,625
(36,858)
92%
66% a) b)
145,618
137,582
(8,036)
State Grants
4,153,440
4,457,954
304,514
92%
98%
c)
4,531,025
4,662,823
131,798
State Miscellaneous
342,956
169,561
(173,395)
92%
45%
d)
374,134
206,175
(167,959)
Title 19
139,700
286,163
146,463
92%
188%
152,400
322,000
169,600
Liquor Revenue
97,167
100,362
3,195
92%
95%
106,000
109,000
3,000
Local Grants
36,667
21,053
(15,614)
92%
53%
a)
40,000
21,053
(18,947)
School Districts
91,667
41,400
(50,267)
92%
41%
e)
100,000
70,000
(30,000)
Mental Health Jail Comp
6,600
600
(6,000)
92%
8%
f)
7,200
600
(6,600)
Contract Payments
21,149
4,769
(16,380)
92%
21%
g)
23,072
4,769
(18,303)
Miscellaneous
78,021
122,844
44,823
92%
144%
85,114
133,000
47,886
Patient Insurance Fees
199,375
185,827
(13,548)
92%
85%
217,500
247,500
30,000
Patient Fees
21,817
10,074
(11,743)
92%
42%
23,800
14,000
(9,800)
Seizure/Forfeiture
-
42,674
42,674
92%
n/a
h)
-
42,674
42,674
Interest on Investments
132,220
124,240
(7,980)
92%
86%
144,240
134,000
(10,240)
Rentals
15,125
15,550
425
92%
94%
16,500
16,500
-
Donation
1,833
7,600
5,767
92%
380%
2,000
7,600
5,600
Interfund Contract
3,667
2,600
(1,067)
92%
65%
4,000
3,120
(880)
Administrative Fee
2,247,612
2,247,619
7
92%
92%
2,451,940
2,451,940
-
Total Revenues
7,874,208
8,093,419
219,211
92%
94%
8,590,043
8,753,166
163,123
Transfers In-General Fund
1,340,640
1,340,640
(0)
92%
92%
1,462,516
1,462,516
-
Transfers In-Other
392,510
408,694
16,184
92%
95%
428,193
460,647
32,454
TOTAL RESOURCES
12,507,358
12,719,655
212,297
92%
95%
13,380,752
13,553,232
172,480
REQUIREMENTS:
Exp.
Expenditures
Personal Services
6,973,641
6,541,752
431,889
92%
86%
i)
7,607,608
7,127,699
479,909
Materials and Services
3,817,626
3,256,165
561,461
92%
78%
4,164,683
3,542,096
622,587
Capital Outlay
19,342
20,119
(777)
92%
95%
21,100
21,000
100
Transfers Out
137,500
112,500
25,000
92%
75%
150,000
150,000
-
Contingency
1,317,581
-
1,317,581
92%
n/a
1,437,361
-
1,437,361
TOTAL REQUIREMENTS 12,265,690 9,930,536 2,335,154 92% 74% 13,380,752 10,840,795 2,539,957
NET (Resources - Requirements) 241,668 2,789,119 2,547,451 - 2,712,437 2,712,437
Beginning Net Working Capital per Approved Budget 2,750,000
a) Negative variance due to an adjustment for revenue accrued June 30, 2007.
b) Grant billing paid quarterly, in arrears.
c) Projection increased to reflect additional DHS State Grant funding for FY 2008. Requests to appropriate additional revenues
are made when confirmations are received from the State.
d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
e) Services to school districts commence at start of school year and are billed monthly in arrears.
f) Estimated budgeted revenue will not be received; services provided to the Jail do not generate additional revenue.
g) Support service no longer provided to ABHA.
h) Revenues are unpredictable and are not included in budget.
i) Expenditures will be less than budgeted due to open positions.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 489,444
$ 211,661
$ (277,783)
100%
43%
$ 489,444
$ 211,661
(277,783)
Revenues
Admin-Operations
71,660
9,290
(62,370)
92%
12%
a)
78,175
10,000
(68,175)
Admin-GIS
7,333
2,554
(4,779)
92%
32%
b)
8,000
2,900
(5,100)
Admin-Code Enforcement
390,913
227,666
(163,247)
92%
53%
c)
426,450
250,000
(176,450)
Building Safety
2,262,288
1,257,834
(1,004,454)
92%
51%
c)
2,467,950
1,400,000
(1,067,950)
Electrical
553,575
347,124
(206,451)
92%
57%
c)
603,900
380,000
(223,900)
Contract Services
717,292
496,601
(220,691)
92%
63%
c)
782,500
550,000
(232,500)
Env Health-On Site Prog
877,663
407,249
(470,414)
92%
43%
c)
957,450
450,000
(507,450)
Env Health-Lic Facilities
500,913
600,528
99,615
92%
110%
d)
546,450
615,000
68,550
Env Health - Drinking H2O
47,667
46,445
(1,222)
92%
89%
52,000
52,000
-
EPA Grant
142,702
78,207
(64,495)
92%
50%
e)
155,675
203,421
47,746
Planning-Current
1,422,163
1,008,714
(413,449)
92%
65%
c)
1,551,450
1,100,000
(451,450)
Planning-Long Range
654,821
307,094
(347,727)
92%
43%
c)
714,350
350,000
(364,350)
Total Revenues
7,648,990
4,789,306
(2,859,684)
92%
57%
8,344,350
5,363,321
(2,981,029)
Trans In-CDD Reserve
183,333
200,000
16,667
92%
100%
j)
200,000
200,000
-
Trans In-CDD Bldg/Elec
72,544
79,139
6,595
92%
100%
j)
79,139
79,139
-
Trans In-General Fund
68,750
56,250
(12,500)
92%
75%
75,000
75,000
-
Transin-Other
92
-
(92)
0%
0%
100
-
(100)
TOTAL RESOURCES
8,390,517
5,336,356
(3,133,300)
92%
58%
9,188,033
5,929,121
(3,258,912)
REQUIREMENTS:
EXPENDITURES S TRANSFERS
Admin-Operations Division
Admin-GIS Division
Admin-Code Enforcement
Building Safety Division
Electrical Division
Contract Services
Env Health-On Site Pgm
Env Health-Lic Facilities
Env Health - Drinking H2O
EPA Grant
Planning-Current Division
Planning-Long Range Div
Contingency
Exp.
2,397,233
2,324,551
72,682
92%
89%
0
2,615,163
2,550,000
65,163
278,643
266,695
11,948
92%
88%
303,974
292,000
11,974
210,623
207,314
3,309
92%
90%
229,770
227,000
2,770
1,201,613
1,163,751
37,862
92%
89%
0
1,310,851
1,259,000
51,851
396,012
371,228
24,784
92%
86%
432,013
410,000
22,013
584,157
625,458
(41,301)
92%
98%
9)
637,262
705,000
(67,738)
542,837
441,797
101,040
92%
75%
0
592,186
520,000
72,186
457,548
453,678
3,870
92%
91%
h)
499,143
505,000
(5,857)
63,630
64,220
(590)
92%
93%
69,415
70,000
(585)
113,347
131,521
(18,174)
92%
106%
i)
123,651
145,000
(21,349)
1,231,334
1,177,246
54,088
92%
88%
f)
1,343,273
1,295,000
48,273
504,177
408,419
95,758
92%
74%
550,011
455,000
95,011
441,211
-
441,211
92%
n/a
481,321
-
481,321
TOTAL REQUIREMENTS 8,422,365 7,635,878 786,487 92% 83% 9,188,033 8,433,000 755,033
NET (Resources- Requirements) (31,848) (2,299,522) (2,346,813) j) - (2,503,879) (2,503,879)
Beginning Net Working Capital per Approved Budget 1,877,224
a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received primarily in January and February after license renewal statements are mailed out.
e) Payments are received in installments or as billed. Funds to be transferred in from Fund 297.
D Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume.
g) Expenses are high due to unbudgeted payment to the City of Redmond for plan reviews done by City staff.
h) Expenses include the hiring of a temporary Sanitarian to catch up on restaurant inspections.
i) Additional unanticipated expenses associated with South County groundwater project.
j) The net deficit will be covered by additional transfers from the CDD Building/Electrical and CDD reserve funds in FY 2009
ROAD
Statement of Financial Operatin
g Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 5,302,706
$ 5,605,930
$ 303,224
100%
106%
$ 5,302,706
$ 5,605,930
$ 303,224
Revenues
System Development Ch
61,417
13,567
(47,850)
92%
20%
67,000
15,000
(52,000)
Mineral Lease Royalties
-
105,514
105,514
92%
n/a
-
105,514
105,514
Forest Receipts
2,812,333
3,063,038
250,705
92%
100%
a)
3,068,000
3,063,038
(4,962)
State Grant
341,408
374,056
32,648
92%
100%
372,445
374,056
1,611
Motor Vehicle Revenue
7,700,000
7,323,632
(376,368)
92%
87%
8,400,000
7,900,000
(500,000)
City of Bend
160,417
237,855
77,438
92%
136%
b)
175,000
250,000
75,000
City of Redmond
389,583
313,477
(76,106)
92%
74%
b)
425,000
400,000
(25,000)
City of Sisters
13,750
43,160
29,410
92%
288%
b)
15,000
50,000
35,000
Miscellaneous
45,833
43,077
(2,756)
92%
86%
50,000
43,077
(6,923)
Road Vacations
917
1,500
583
92%
150%
1,000
1,500
500
Interest on Investments
137,500
268,086
130,586
92%
179%
150,000
290,085
140,085
Donations
2,200
2,440
240
92%
102%
2,400
2,440
40
Interfund Contract
827,108
139
(826,969)
92%
0%
c)
902,300
935,000
32,700
Equipment Repairs
231,275
300,994
69,719
92%
119%
d)
252,300
325,994
73,694
Vehicle Repairs
91,667
-
(91,667)
92%
0%
e)
100,000
100,000
-
LID Construction
137,500
-
(137,500)
92%
0%
0
150,000
50,000
(100,000)
Vegetation Management
84,150
-
(84,150)
92%
0%
g)
91,800
50,000
(41,800)
Inter-fund: Forester
19,250
-
(19,250)
92%
0%
g)
21,000
21,000
-
Car Washes
-
3,777
3,777
92%
n/a
d)
-
5,000
5,000
Sale of Eqp & Material
550,000
620,308
70,308
92%
103%
600,000
677,000
77,000
Sale of Public Lands
458
132
(326)
92%
26%
500
132
(368)
Total Revenues
13,606,766
12,714,751
(892,015)
92%
86%
14,843,745
14,658,836
(184,909)
Trans In-Solid Waste
849,750
463,500
(386,250)
92%
50%
h)
927,000
695,250
(231,750)
Trans In-Road Imp Res
14,355
-
(14,355)
92%
0%
i)
15,660
-
(15,660)
TOTAL RESOURCES
19,773,577
18,784,181
(989,396)
92%
94%
21,089,111
20,960,016
(129,095)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
5,180,515
4,988,494
192,021
92%
88%
5,651,471
5,442,676
208,795
Materials and Services
7,909,878
5,764,486
2,145,392
92%
67%
j)
8,628,958
8,484,329
144,629
Capital Outlay
3,799,583
68,533
3,731,050
92%
2%
k)
4,145,000
70,000
4,075,000
Transfers Out
825,000
-
825,000
92%
0%
900,000
900,000
-
Contingency
1,616,709
-
1,616,709
92%
n/a
1,763,682
-
1,763,682
TOTAL REQUIREMENTS
19,331,685
10,821,513
8,510,172
92%
51%
21,089,111
14,897,005
6,192,106
NET (Resources - Requirements)
441,892
7,962,668
7,520,776
-
6,063,011
6,063,011
Beginning Net Working Capital per Approved Budget 6,108,195
a) Annual payment received in January. g) Payment to be received in June 2008 from Fund 326.
b) Billed upon completion of work. h) Payment to be received quarterly from Solid Waste for
c) Payment to be received in June 2008 from Funds 328 & 329. quarters ended 12/31/07, 3/31/08 and 6/30/08.
d) Billed to County departments monthly in arrears. i) Payment to be received in June 2008 from Fund 335.
e) Payment to be received in June 2008 from Fund 340. j) Seasonal expense includes overlays to occur spring 2008.
f) Payment to be received in June 2008 from Fund 430. k) Projection variance reflects funding reserved for Deschutes
1) Traffic permits & Access permits are lower than expected. Junction project.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 200,000
$ 311,856
$ 111,856
100%
156%
$ 200,000
$ 311,856
$ 111,856
Revenues
State Grant
2,439,939
2,661,782
221,843
92%
100%
2,661,752
2,661,782
30
Alternate Incarceration
-
17,134
17,134
92%
n/a
g)
-
17,134
17,134
State Miscellaneous
12,192
16,394
4,202
92%
123%
13,300
16,394
3,094
Probation Work Crew Fees
46,750
32,109
(14,642)
92%
63%
j)
51,000
37,000
(14,000)
Alcohol and Drug Treatment
458
85
(373)
92%
17%
a)
500
200
(300)
Polygraph Testing
2,200
1,025
(1,175)
92%
43%
i)
2,400
1,025
(1,375)
Miscellaneous
8,250
4,333
(3,917)
92%
48%
b)
9,000
4,333
(4,667)
Electronic Monitoring Fee
82,500
116,300
33,800
92%
129%
90,000
125,000
35,000
Probation Superv. Fees
187,917
228,587
40,670
92%
112%
205,000
249,000
44,000
Cognitive Program
3,942
60
(3,882)
92%
1%
c)
4,300
500
(3,800)
Day Reporting Fee
-
10
10
92%
n/a
-
10
10
Interest on Investments
26,125
28,442
2,317
92%
100%
28,500
31,000
2,500
Leases
-
3,000
3,000
92%
n/a
d)
-
3,000
3,000
Rentals
2,750
280
(2,470)
92%
9%
e)
3,000
280
(2,720)
Drug Court - Byrne
9,167
23,037
13,870
92%
230%
h)
10,000
23,670
13,670
Total Revenues
2,822,190
3,132,576
310,386
92%
102%
3,078,752
3,170,327
91,575
Transfers In-General Fund
311,667
311,667
(0)
92%
92%
340,000
340,000
-
Transfers In-Video Lottery
97,167
97,167
(0)
92%
92%
106,000
106,000
-
Transfers In-Sheriff
45,833
37,500
(8,333)
92%
75%
50,000
50,000
-
Transfers In-Other (GF)
2,750
2,250
(500)
92%
75%
3,000
3,000
-
TOTAL RESOURCES
3,479,607
3,893,015
413,408
92%
103%
3,777,752
3,981,183
203,431
REQUIREMENTS:
Exp.
Expenditures
Personal Services
2,645,106
2,364,231
280,875
92%
82%
f)
2,885,570
2,587,777
297,793
Materials and Services
669,407
620,054
49,353
92%
85%
730,262
730,262
-
Capital Outlay
92
-
92
92%
0%
100
-
100
Contingency
148,335
-
148,335
92%
n/a
161,820
-
161,820
TOTAL REQUIREMENTS
3,462,940
2,984,286
478,654
92%
79%
3,777,752
3,318,039
459,713
NET (Resources - Requirements) 16,667 908,730 892,063 - 663,144 663,144
Beginning Net Working Capital per Proposed Budget 547,000
a) Due to procedural changes, fees are no longer imposed for positive urinalysis tests.
b) The Department is no longer purchasing and billing Bethlehem Inn for urinalysis test kits.
c) The cognitive program has changed from a voluntary to a mandatory program making it more difficult to collect fees.
d) Bethlehem Inn occupancy continued into FY 2008. These revenues were not included in the FY 2008 budget.
e) Because transitional house was closed for two months, rents were not received.
f) Expenditures will be less than budgeted due to open positions.
g) Alternative incarceration funds received from the State were not included in the FY 2008 budget.
h) Actual amount received for Byrne Grant exceeded the amount included in the FY 2008 budget.
i) The Department no longer has an in-house polygrapher.
j) Delay in timing of receipts, due likely to current economy. Anticipate receiving payment in full as it is required prior to
sending completion notice to the Court.
COMM ON CHILDREN & FAMILIES
Statement of Financial
Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 542,211
$ 613,800
$ 71,589
100%
113%
$ 542,211
$ 613,800
$ 71,589
Revenues
Federal Grants
252,027
182,639
(69,388)
92%
66%
a)
274,939
274,939
-
Title IV - Family Sup/Pres
38,134
31,308
(6,826)
92%
75%
b)
41,601
34,638
(6,963)
HealthyStart Medicaid
128,333
87,475
(40,858)
92%
62%
c)
140,000
119,133
(20,867)
Child Care Block Grant
51,973
29,557
(22,416)
92%
52%
b)d)
56,698
38,276
(18,422)
Level 7 Services
188,805
135,241
(53,564)
92%
66%
b)
205,969
161,594
(44,375)
Juvenile Crime Prevention
357,416
304,551
(52,865)
92%
78%
e)
389,908
452,792
62,884
State Prevention Funds
126,042
164,069
38,027
92%
119%
0
137,500
210,945
73,445
HealthyStart /R-S-G
303,136
314,732
11,596
92%
95%
b)
330,694
314,732
(15,962)
OCCF Grant
344,303
483,600
139,297
92%
129%
b)
375,603
483,600
107,997
Miscellaneous
3,208
17,125
13,917
92%
489%
g)
3,500
20,000
16,500
Court Fines & Fees
22,000
23,179
1,179
92%
97%
24,000
25,000
1,000
Interest on Investments
22,917
37,547
14,630
92%
150%
h)
25,000
41,000
16,000
Grants-Private
11,000
5,700
(5,300)
92%
48%
i)
12,000
7,500
(4,500)
Total Revenues
1,849,294
1,816,723
(32,571)
92%
90%
2,017,412
2,184,149
166,737
Trans from General Fund
320,100
320,100
-
92%
92%
349,200
349,200
-
Trans from Other
157,022
128,473
(28,549)
92%
75%
171,297
171,297
-
Total Transfers In
477,122
448,573
(28,549)
92%
86%
520,497
520,497
-
TOTAL RESOURCES
2,868,627
2,879,096
10,469
92%
93%
3,080,120
3,318,446
238,326
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Exp.
501,161 460,477
40,684
92%
84% j)
546,721 499,957
46,764
1,970,940 1,659,660
311,280
92%
77% k)
2,150,116 2,227,525
(77,409)
92 -
92
92%
0%
100 -
100
351,251 -
351,251
92%
n/a
383,183 -
383,183
2,823,444 2,120,137
703,307
92%
69%
3,080,120 2,727,482
352,638
NET (Resources - Requirements) 45,183 758,959 713,776 - 590,964 590,964
Beginning Net Working Capital per Approved Budget 571,035
a) Safe Havens grant reimbursement requested quarterly and Drug Free Communities grant reimbursement requested monthly.
b) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas.
c) Local Medicaid reimbursements trending downward due to new guidelines.
d) Federal funds to be requested later in the fiscal year.
e) JCP funding allocations increased.
f) Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000 - additional grant of $23,445 expected.
g) Partner reimbursements for office expenses, and project contributions expected to increase.
h) Interest income projection increased due to higher cash balance and additional grant funding.
i) Youth conference donations decreased to match FY 2007 actual amount. Payments anticipated to be received in full by year end.
j) Personnel costs projected lower due to employee's leave without pay and new employee less than budget.
k) Projection adjusted for increase in grant revenue that will be paid to service providers during the course of the fiscal year.
Temporary office help cost added to materials & services.
SOLID WASTE
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Leases
Sale of Equip & Material
Total Revenues
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
$ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,356 $ 2,678,908 $ 398,552
18,050 18,050
92%
92%
92%
92%
92%
92%
92%
92%
92%
92%
92%
92%
n/a
a)
-
18,050
18,050
94%
35,000
35,000
-
128%
160,000
211,219
51,219
66%
b)
2,060,000
1,674,716
(385,284)
64%
b)
2,070,000
1,500,000
(570,000)
75%
b)
5,375,465
4,800,000
(575,465)
110%
c)
56,650
70,000
13,350
48%
30,000
17,000
(13,000)
108%
120,000
138,000
18,000
n/a
-
241
241
185%
d)
45,000
83,454
38,454
73%
9,952,115
8,547,680
(1,404,435)
83%
e)
2,050,000
1,822,829
(227,171)
82%
14,282,471
13,049,417
(1,233,054)
32,083
33,033
950
146,667
205,450
58,783
1,888,333
1,362,638
(525,695)
1,897,500
1,333,693
(563,807)
4,927,510
4,025,380
(902,130)
51,929
62,574
10,645
27,500
14,255
(13,246)
110,000
130,008
20,008
-
241
241
41,250
83,454
42,204
9,122,772 7,268,775 (1,853,997)
Trans In-North Area Dev 1,879,167 1,700,000 (179,167) 92%
TOTAL RESOURCES 13,282,295 11,647,683 (1,634,612) 92%
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp.
1,589,526
1,543,741
45,785
92%
89% f)
1,734,028
1,698,974
35,054
4,578,745
2,792,231
1,786,514
92%
56% g)
4,994,995
4,292,660
702,335
887,291
967,954
(80,663)
92%
100% h)
967,954
967,954
-
164,450
138,489
25,961
92%
77%
179,400
150,000
29,400
5,341,417
3,138,500
2,202,917
92%
54% 1)
5,827,000
4,895,250
931,750
530,836
-
530,836
92%
n/a
579,094
-
579,094
TOTAL REQUIREMENTS 13,092,265 8,580,915 4,511,350 92% 60% 14,282,471 12,004,838 2,277,633
NET (Resources - Requirements) 190,030 3,066,768 2,876,738 - 1,044,579 1,044,579
Beginning Net Working Capital per Approved Budget 1,221,164
a) Unanticipated EPA grants passed thru Solid Waste.
b) Rate increase was budgeted to occur July 1 st, but was delayed until Oct 1 st; Disposal tonnages have decreased from last year.
c) Seasonal material.
d) Recycling revenues higher than expected and seasonal.
e) $1,700,000 of the transfer will occur in April, with the balance in June 2008 after project completion and accounting is finalized.
f) Projection reduced to reflect salary savings on unfilled positions.
g) Large dollar expenditures for items, projects, and events are scheduled throughout the year.
h) Debt service payments are recorded in November and May.
i) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year.
Remaining transfers are processed twice a year.
Risk Management
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
of
% Coll.
Budget
Projection
Variance
RESOURCES:
Beginning Net Working Capital
$2,000,000
$2,122,953
$122,953
100%
106%
$2,000,000
$2,122,953
$122,953
Revenues
Inter-fund Charges:
General Liability
384,022
384,076
54
92%
92%
418,933
418,933
-
Property Damage
272,736
272,745
9
92%
92%
297,530
297,530
-
Vehicle
163,938
163,955
17
92%
92%
178,841
178,841
-
Workers' Compensation
804,923
867,372
62,449
92%
99%
878,098
955,108
77,010
Unemployment
143,161
145,321
2,160
92%
93%
156,176
161,512
5,336
Claims Reimb-Workers' Compensation
45,833
2,496
(43,338)
92%
5%
50,000
50,000
-
Claims Reimb-Gen Liab/Property
13,750
24,563
10,813
92%
164%
15,000
24,563
9,563
Process Fee-Events/Parades
-
735
735
92%
n/a
-
735
735
Miscellaneous
2,292
3,975
1,683
92%
159% a)
2,500
3,975
1,475
Skid Car Training
9,167
26,747
17,580
92%
267%
10,000
26,747
16,747
Interest on Investments
77,917
94,308
16,391
92%
111%
85,000
105,000
20,000
TOTAL REVENUES
1,917,738
1,986,293
68,555
92%
95%
2,092,078
2,222,944
130,866
Transfers In-PERS Reserve
92
-
(92)
92%
0%
100
-
(100)
TOTAL RESOURCES
3,917,830
4,109,246
191,416
92%
100%
4,092,178
4,345,897
253,719
Appropriations/Expenditures
% Exp.
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
56,815
Defense
5,421
Professional Service
4,985
Insurance
159,994
Loss Prevention
1,325
Repair / Replacement
769
Miscellaneous
25
Total General Liability
1,191,667
229,334
1,191,667
92%
18% c)
1,300,000
300,000
1,000,000
PROPERTY DAMAGE
Repair / Replacement
22,726
Insurance
149,428
Repair / Replacement
23,751
Total Property Damage
307,083
195,906
307,083
92%
58% d)
335,000
220,000
115,000
VEHICLE
Professional Service
523
Repair / Replacement
29,908
Insurance
659
Loss Prevention
17,797
Total Property Damage
146,667
48,887
146,667
92%
31% e)
160,000
60,000
100,000
WORKERS' COMPENSATION
Settlement / Benefit
463,182
Defense
209
Insurance
75,707
Loss Prevention
11,371
Miscellaneous
33,460
Workers' Comp Losses
2,190
Total Workers' Compensation
655,417
586,119
655,417
92%
82%
715,000
700,000
15,000
UNEMPLOYMENT - Settlement / Benefits
59,583
74,314
(14,731)
92%
114%
65,000
60,000
5,000
Total Direct Insurance Costs
2,360,417
1,134,559
2,286,103
92%
44%
2,575,000
1,340,000
1,235,000
Insurance Administration:
Personal Services
334,663
297,162
37,501
92%
81% b)
365,087
325,087
40,000
Materials & Service
199,450
161,388
38,062
92%
74%
217,582
217,582
-
Capital Outlay
92
-
92
92%
0%
100
-
100
Total Insurance Administration
534,205
458,550
75,655
92%
79%
582,769
542,669
40,100
Contingency 856,542 - 856,542 92% n/a 934,409 - 934,409
TOTAL APPROPRIATIONS/EXPENDITURES 3,751,163 1,593,110 3,218,299 92% 39% 4,092,178 1,882,669 2,209,509
NET 166,667 2,516,136 3,409,715 - 2,463,228 2,463,228
Beginning Net Working Capital per Approved Budget 2,500,000
a) Reimbursement for cancellation of Workers Compensation bond.
b) Year to date includes payoff of leave balances and final pay ($37,000) in August for Loss Prevention Specialist. Projection based on
assumption that position will remain open during remainder of the fiscal year.
c), d), e) Liability claims costs, property damage, and vehicle damage are all lower than expected - departments are managing risk well.
Health Benefits Trust
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Prescription Rebates
Interest
Total Revenues
Year to Date Year End
Budget Actual Variance FY % COII. % Budget Projection Variance
$10,500,000 $10,760,885 $ 260,885 100% 102% $10,500,000 $10,760,885 $ 260,885
10,175,000 11,179,872 1,004,872 92%
139,242
152,249
13,008
92%
316,278
308,417
(7,861)
92%
711,127
842,866
131,739
92%
366,667
496,708
130,041
92%
-
36,706
36,706
92%
412,500
497,262
84,762
92%
12,120,813 13,514,080 1,393,267 92%
101% a)
100%
89%
109%
124%
n/a
111%
102%
11,100,000
12,194,662
1,094,662
151,900
164,900
13,000
345,030
337,030
(8,000)
775,775
905,775
130,000
400,000
530,000
130,000
-
36,706
36,706
450,000
537,262
87,262
13,222,705 14, 706,335 1,483,630
TOTAL RESOURCES 22,620,813 24,274,965 1,654,153 92% 102%
REQUIREMENTS Exp.
Expenditures:
Personal Services
99,721
94,633
5,087
92%
Materials & Services
Conferences and Seminars
2,750
245
2,505
92%
Claims Paid-Medical/Rx
9,018,285
7,761,933
1,256,352
92%
Claims Paid-DentalNision
1,192,280
1,309,481
(117,201)
92%
Refunds
-
(98,472)
98,472
92% n/
Insurance Expense
387,888
314,954
72,933
92%
State Assessments
55,000
49,023
5,977
92%
Administration Fee
238,700
221,597
17,103
92%
PPO Fee
34,810
30,210
4,600
92%
Health Impact
36,667
42,963
(6,297)
92%
Printing
11,000
2,071
8,930
92%
Program Expense/Supplies
10,083
-
10,083
92%
Other
18,748
17,913
835
92%
Total Materials & Services
11,006,210
9,651,919
1,354,292
92%
Capital Outlay
-
-
-
92%
Contingency
10,639,790
-
10,639,790
92%.
87%
23,722,705 25,467,220 1,744,515
108,786 104,786 4,000
8%
3,000
245
2,755
79% b)
9,838,129
8,408,760
1,429,369
101% b)
1,300,669
1,418,605
(117,936)
-
(98,472)
98,472
74%
423,150
353,150
70,000
82%
60,000
60,000
-
85%
260,400
242,400
18,000
80%
37,975
32,975
5,000
107%
40,000
46,000
(6,000)
17%
12,000
7,000
5,000
0%
11,000
1,000
10,000
88%
20,452
20,452
-
80%
12,006,775
10,492,116
1,514,659
0%
100
-
100
0%
11,607,044
-
a
11,607,044
TOTAL REQUIREMENTS 21,745,721 9,746,552 11,999,169 92% 41%
NET (Resources - Requirements) 875,092 14,528,413 13,653,322
Beginning Net Working Capital per Proposed Budget
a) Amount budgeted to be transferred from operating funds for FY 2008.
b) Based on annualizing 48 weeks of claims paid.
23,722,705 10,596,902 13,125,803
14, 870, 319 14, 870, 319
14,000,000
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% Coll.
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,947,210
$ 347,210
100%
113%
$2,600,000
$2,947,210
$ 347,210
Revenues
Property Taxes - Current
2,187,404
2,332,937
145,533
92%
98%
2,386,259
2,347,416
(38,843)
Property Taxes - Prior
50,417
82,237
31,820
92%
150%
55,000
88,633
33,633
State Reimbursement
20,167
8,277
(11,890)
92%
38% a)
22,000
22,000
-
Telephone User Tax
696,337
783,412
87,075
92%
103%
759,640
783,412
23,772
Data Network Reimb.
31,167
29,473
(1,694)
92%
87%
34,000
34,000
-
Jefferson County
14,667
31,384
16,717
92%
196%
16,000
31,384
15,384
User Fee
30,250
33,910
3,660
92%
103%
33,000
33,910
910
Contract Payments
64,167
60,316
(3,851)
92%
86%
70,000
70,000
-
Miscellaneous
7,333
6,070
(1,263)
92%
76%
8,000
8,000
-
Interest
41,250
124,239
82,989
92%
276%
45,000
130,000
85,000
Interest on Unsegregated Tax
1,173
1,635
462
92%
128%
1,280
1,635
355
Total Revenues
3,144,332
3,493,890
349,558
92%
102%
3,430,179
3,550,389
120,210
TOTAL RESOURCES
5,744,332
6,441,100
696,768
92%
107%
6,030,179
6,497,599
467,420
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
3,152,782
2,786,484
366,298
92%
81% b)
3,439,398
3,293,398
146,000
Materials and Services
695,153
706,530
(11,377)
92%
93%
758,349
758,349
-
Capital Outlay
42,075
-
42,075
92%
0%
45,900
45,900
-
Contingency
1,637,654
-
1,637,654
92%
n/a
1,786,532
-
1,786,532
TOTAL REQUIREMENTS
5,527,664
3,493,014
2,034,650
92%
58%
6,030,179
4,097,647
1,932,532
NET (Resources - Requirements) 216,668 2,948,086 2,731,418 - 2,399,952 2,399,952
Beginning Net Working Capital per Approved Budget 2,393,117
a) Office of Emergency Management billed in arrears. Accounts Receivable for Oct-May total $4,952.97.
b) Unfilled positions.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Eleven Months Ended May 31, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 75,000
$ 10,606
$ (64,394)
100%
14%
$ 75,000
$ 10,606
$ (64,394)
Receipts:
Events
855,000
803,576
(51,424)
92%
87%
920,000
843,576
(76,424)
Telephone Fees - Events
42,000
31,123
(10,877)
92%
74%
42,000
31,123
(10,877)
Parking Fees
6,000
-
(6,000)
92%
0%
6,000
-
(6,000)
Storage
60,000
60,071
71
92%
100%
60,000
60,071
71
RV Cancellation Fees
-
307
307
92%
n/a
-
307
307
Camping at F & E
-
15,993
15,993
92%
n/a
-
15,993
15,993
RV Park Fees
233,750
104,553
(129,197)
92%
39%
270,000
120,011
(149,989)
Horse Stall Rental
30,000
24,202
(5,798)
92%
44%
55,000
52,202
(2,798)
Concession % - Food
299,000
304,576
5,576
92%
95%
320,000
320,576
576
Vending Machines
2,000
3,937
1,937
92%
197%
2,000
3,478
1,478
Interfund Contract
47,000
52,000
5,000
92%
111%
47,000
52,000
5,000
Rights (Signage, etc.)
60,000
105,089
45,089
92%
111%
95,000
125,089
30,089
Miscellaneous
4,587
7,704
3,117
92%
154%
5,000
8,117
3,117
Interest
7,337
8,713
1,376
92%
109%
8,000
9,377
1,377
Total Receipts
1,646,674
1,521,844
(124,830)
92%
83%
1,830,000
1,641,920
(188,080)
Transfers In
630,265
630,265
-
92%
89%
705,353
705,353
-
TOTAL RESOURCES
2,351,939
2,162,715
(189,224)
92%
83%
2,610,353
2,357,879
(252,474)
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
817,586
768,621
48,965
92%
86%
891,983
835,621
56,362
Materials and Services
826,991
818,927
8,064
92%
91%
902,542
910,360
(7,818)
Debt Service
359,100
359,100
-
92%
100%
359,101
359,100
1
Capital Outlay
45,000
-
45,000
92%
0%
45,000
-
45,000
Transfers Out
250,000
-
250,000
92%
0%
250,000
100,000
150,000
Contingency
-
-
-
92%
n/a
161,727
-
161,727
TOTAL REQUIREMENTS
2,298,677
1,946,648
352,029
92%
75%
2,610,353
2,205,081
405,272
NET (Resources - Requirements)
53,262
216,067
162,805
-
152,798
152,798
Beginning Net Working Capital
per Proposed Budget
150,000
Accrued Revenue (Accounts Receivable):
Current Month Events 61,447
Prior Months 4,424
Total Accounts Receivable 65,871
Deposits Received for Future Events:
2008:
June
12,971
July
939
August
395
September
3,150
October
3,860
November
8,981
December
575
2009 and Beyond
45,757
TOTAL
76,628
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
May 2008
Budget
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ _
Receipts:
Events
60,000
73,662
13,662
Telephone Fees - Events
-
140
140
Parking Fees
-
_
_
Storage
_
_
_
RV / Camping
36,250
20,112
(16,138)
Horse Stall Rental
8,000
13,359
5,359
Concession % - Food
37,000
28,414
(8,586)
Vending Machines
-
-
_
Interfund Contract
-
-
-
Rights (Signage, etc.)
45,000
74,010
29,010
Miscellaneous
417
122
(295)
Interest
667
763
96
Total Receipts
187,334
210,582
23,248
Transfer In:
General Fund, Room Tax
Total Transfers
TOTAL RESOURCES 187,334 210,582 23,248
REQUIREMENTS:
Expenditures:
Personal Services 74,326 66,832 7,494
Materials and Services 75,181 67,989 7,192
Debt Service 120,040 120,040 -
Capital Outlay - _ _
Transfers Out
Contingency
TOTAL REQUIREMENTS
269,547
254,861
14,686
NET (Resources - Requirements)
(82,213)
(44,279)
37,934
Deschutes County RV Park
Revenue and Occupancy Statistics
FY 2008
Actual Received:
July
August
September
October
November
December
January
February
March
April
May
Year to Date Actual
Projected
June
Total Actual + Projected
RV Park Fees
# of Spaces Rented
% Occupancy
(Revenue / $32 )
$ 39,030
1,220
37.12%
28,034
876
26.66%
8,313
260
8.17%
2,248
70
2.14%
1,186
37
1.17%
32
1
0.03%
480
15
0.46%
1,056
33
1.09%
2,624
82
2.50%
9,636
301
9.47%
11,914
372
11.33%
104,553
3,267
9.17%
15,000 469 14.74%
$ 119,553 3,736 9.63%
Budget (1) $ 270,000 8,438 21.75%
1) 106 spaces times 366 days = 38,796 annual spaces available. Budget
of $270,000 assumes 8,438 spaces rented ($270,000 / $32 = 8,438)
Budgeted occupancy rate is 21.75% - budgeted spaces / total annual
spaces available (8,438 / 38,796)
Number of spaces
106
106
106
Days per month
29
30
31
Maximum Spaces per Month
3,074
3,180
3,286
Rate per day $
32.00 $
32.00 $
32.00
Maximum Revenue
98,368
101,760
105,152
Deschutes County
Fair and Expo Center
Accounts Receivable
May 31, 2008
Current Month
School Bus Training
600
4-H DCLA Horse Show
570
Oregon High School Equestrian
31,369
Public Safety Vehicle Training
908
Food & Beverage (estimate)
28,000
Total Current Month
61,447
Prior Months:
April, 2008
Teacher Fair 2,909
April, 2006
NW Expo & Trade show 1,515
Total Prior Months 4,424
Total Accrued Revenue as of May 31, 2008 65,871
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Deschutes County
Conference/Seminar, Education/Training and Related Travel Expenditures - Fund: General / Department: BOCC
FY 2008
Jul Aug
Sep
Oct
Nov Dec
Jan Feb
Mar
Apr
May
YTD Total j
Ta y Melton
C of/Sem & Educ/Trainin
- 9
190 225
- - - -
305
185
685
115
60
360
2,124
Travel Meals
25
-
30
-
- -
- -
130 : -
- -
-
-
- -
-
-
315 !
-
-
-
-
500
Accommodations
-
208
93
485
- -
87 -
1,832.
2,705
Airfare
_ - - - -
- -
-
~
- -
-
-
654 '
-
!
- - - -
654
Mileage reimbursement
-
237
-
194
- -
467:
_ _
162
_ _ -
- -
582 -
- -
129
-
135
-
223:
-
- -
2,129
Ground Transport
-
- -
- 96
249
-
345
Total Baney
_
190 695 -
- 287
- 1,287
-347 -
1,581 -
243 -
- -
3,244
-
583
-
8,457
Conf/Sem & Educ/Training
- - - - -
-
-
-
45
195
-
- ;
30
130
800
1,199
-
Travel Meals
281
373
96
55 .
12
_
236
-
9
- -
13
-
1,074
ccommodations
-
231
77
-
77
401
77 :
1,028
1,891
Airfare
- -
-
-
479
-
-
-
630
- 1,109
Mileage reimbursement
85 :
184
-
598
319
194
272
-
396
334
2,383
Ground Transport
- 25
- -
49
-
-
-
74
Total Daly - -
- 390:
184
604
817
1,048
283
958
30
612
2,804.
7,730
Dennis Luke - -
Conf/Sem & Educ/Training
330
-
40
0
220
-
115
-
360.
1,065
Travel
Meals
-
25
25
87
25
r-
25.
- -
257
- -
25
-
470
Accommodations
400
77
432
77 .
77
1,071:
77
2,211
Airfare
-
-
-
-
-
785
-
-
-
-
-
785
Mileage reimbursement
97
110
382
234
2.15
1
83
.
36
2:
274
212
2,069
Ground Transport
_
176
176
Total Luke
- 97
110
1,137
336
774
505
1,250
115
1,778
674
6,776
Other Personnel - - -
Conf/Sem & Educ/Training
- -
_
- _ - -
-
- "
-
. - -
Travel Meals
Accommodations
Airfare
-
- - -
- - -
Ground Transport
Total Other
Total - BOCC Department
Conf/Sem & Educ/Training
190. 225
-
635
230
235
905
-
259
189
1,520
4,388
Travel Meals
306
428
121
142
167
261
581
38
2,044
Accommodations
208
93 .
1,117 :
154
432
241
478
-
2,980
-
1,105
-
6,807
c are
T
479
-
785
-
654
630
2,548
Mileage Reimbursement
- -
419
- -
488
849
995
- -
534
-
959
634
129
805:
769
6,581
Ground Transport
-
- 25
-
-
-
-
'
-
-
-
96
- -
49
-
- -
425
-
-
595
Total - BOCC Department T
-
190: 1, ,183
_ 581 ;
- -
_3,029
,500. -
1-,5-0-0---!--
1 822
-l--,-82-2--
2,368
---2-,-3-6-
-
2,208
-
387
5,634
-
0061
22 963
FY 2008 Budget - -
- -
- -
-
-
-20,000
Note: The $20,000 budget for BOCC Conferences, Seminars, Education, Training, Meals, Accommodations, Airfare,
Mileage and Ground Transportation is not allocated to these specific line items. It is budgeted as Conferences
& Seminars. In FY 2006 and FY 2007, mileage was budgeted ($5,000) separately and therefore not included in this schedule. As nothing
was budgeted in FY 2008 for mileage, mileage has been included on this schedule.
6/13/2008