2008-794-Minutes for Meeting July 16,2008 Recorded 8/14/2008COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS 4J ZOOU'(94
COMMISSIONERS' JOURNAL 08/14/2008 08;39;49 AM
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2008-794
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 169 2008
Present were Commissioners Dennis R. Luke and Tammy Melton; Commissioner
Michael M. Daly was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; David Givans, Internal
Auditor; Dave Inbody, Assistant to the Administrator; Tom Anderson, Community
Development Department; Ken Grantham, Surveyor's Office; Mark Pilliod, Legal
Counsel; Susan Ross, Property and Facilities; John Russell, City of Bend; Hillary
Borrud, The Bulletin; Tom Fay, Fire Protection District; and two other citizens.
Chair Luke opened the meeting at 1:35 p.m.
1. Discussion of Bend Airport Urban Renewal Plan.
John Russell gave a Powerpoint overview of the history and importance of the
Bend Airport, and the need for an urban renewal plan to help with infrastructure
requirements.
He said they did an analysis on selling the airport to a private entity, and found
it is incredibly complicated due to the number of agencies involved. One
important point is that all of the FAA funds contributed over the years would
have to be repaid, and that amounts to over $30 million.
Mr. Russell explained the acreage involved and the specific projects that are
underway and proposed. A fire substation will be constructed, but it will be in
essence an emergency services facility.
Mark Pilliod advised that public input at this point would be ex parte.
Commissioner Luke said that the City of Bend representatives are not staff,
either, so their presentation would also be ex parte.
Tom Faye said that a fire station would be too much to handle, but an
emergency services facility would serve a number of needs based on growth
assumptions.
Minutes of Administrative Work Session Wednesday, July 16, 2008
Page 1 of 4 Pages
He gave an overview of the revenue picture. Property will gain value and
revenue will be obtained, base on projections twenty or more years form now.
Commissioner Melton asked about the County's bond rating if the projects do
not come to fruition. Mr. Russell stated that any projects that are not included
now could possibly be added in the future.
The Murphy Crossing Urban Renewal Plan was then presented. Dave Kanner
stated that there is more to it, and a memorandum of understanding with the
City should cover some issues, such as the use of staff during the land use
process. The County has paid for 26% of railroad crossing, which is
significant, and a major contribution to it. The maximum indebtedness is
$52,600,000 over 25 years. The amount required to service the debt is
$59,091,853.
Commissioner Luke said that access to Highway 97 is already being blocked
from cross traffic to due ODOT barriers.
The impact on other taxing districts is significant, with the greater burden on
the City of Bend.
Commissioner Melton said that the public safety aspects are huge and is she is
concerned about providing this as well as jobs and economic benefits.
Commissioner Luke stated that the roads already present hazards.
Commissioner Luke asked who provides staff support when the Board serves as
the urban Renewal Agency. Mr. Pilliod plans to discuss this in general terms
with the City. The agency can appoint Legal Counsel and typically, the City
will do so. The Commissioners need to decide whether to move forward and
hold public hearings.
Mr. Kanner said the Commissioner could order Mr. Kanner to oversee the
workings of the Urban Renewal Plan.
2. Discussion of Lot Line Adjustment Fee Waiver Request
Ken Gratham presented Fred Ast of Sisters, and discussed the problem they
have had with establishing a corner point of a section of land. One adjacent
parcel is owned by the County. Tom Anderson suggested that there are eight
parcels, and the cost of handling them would be about $350 for staff work.
Commissioner Luke said the $350 could be granted through economic
development funds. It was pointed out that the Clerk's recording fees are also
significant.
Minutes of Administrative Work Session Wednesday, July 16, 2008
Page 2 of 4 Pages
Dave Kanner indicated on a map a sliver of land is owned by the County. He
advised that he is investigating how to avoid going through the regular process
to dispose of the property. It has to be of low value and not usable.
Mr. Anderson stated that properties to the south are already using it, which
complicated the issue. Commissioner Luke said that it is in the public good to
solve this problem. Susan Ross stated that it usually has to be for the public
good and Legal Counsel is reluctant to call this situation that. Mr. Kanner
suggested that if the property went to another entity, they could handle sorting
out the issue. However, the County property has to be part of the solution.
Mark Pilliod observed that an appraisal could be obtained to show that solving
the problems involved exceed the value of the property. Commissioner Luke
pointed out that if the property were no longer owned by the County, it would
then be producing income.
Ms. Ross stated that it is unlikely that, if the property were put up to bid,
anyone else would be interested.
Mr. Kanner said that they have asked that the County do a mailing to all of the
property owners. He has been reluctant because it is a problem that was not
created by the County; the County is not obligated to solve it. However,
property owners would be encouraged to cooperate with each other. The
problem now is that someone who wants to sell their property is unable to do so
at this time. He does not feel that anyone is trying to financially profit from this
issue. Mr. Pilliod indicated that 100% cooperation would be necessary and
there would be an extensive number of surveys to identify the parcels, and the
costs could be significant since there could be 40 properties involved.
3. Report on Public Meeting on Public Safety Complex and Jail Expansion
Project.
Ms. Ross said that perhaps a dozen citizens came to the meeting; a few people
expressed concerns about being next to a government building and others were
worried about individuals wandering around in their neighborhood from the
mental health facility. It was explained that the individuals staying in the
facility would not be released into the community. Most of the housing in the
area came into being long after the County established the Jail and other
facilities there.
Minutes of Administrative Work Session Wednesday, July 16, 2008
Page 3 of 4 Pages
The State will be invited to comment on the proposed uses of the land. Site
visits are planned at other mental health facilities in the State during the next
few days.
4. Economic Development Grant Requests.
Requests will be addressed at the next work session, when Commissioner Daly
will be present.
5. Update of Commissioners' Meetings and Schedules.
None were discussed.
6. Other Items.
Commissioner Luke is concerned about bicycles being stored inside of the
stairwell of the building. He suggested that some kind of hooks be installed to
keep them out of the way.
Being no further discussion, the meeting adjourned at 4:10 p.m.
DATED this 16th Day of July 2008 for the Deschutes County Board of
Commissioners.
D is R. Luke, Chair
tA-t'-,
Tammy ( ey)
ton, Vice Chair
10/
ATTEST:
el~- &kct
. Daly, C,6mmissioner
Recording Secretary
Minutes of Administrative Work Session Wednesday, July 16, 2008
Page 4 of 4 Pages
~f f G S~L•'r.
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ory
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, JULY 169 2008
1. Discussion of Bend Airport Urban Renewal Plan - John Russell, City of Bend
2. Discussion of Lot Line Adjustment Fee Waiver Request - Tom Anderson, Ken
Grantham
3. Report on Public Meeting on Public Safety Complex and Jail Expansion Project
- Susan Ross
4. Economic Development Grant Requests
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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A Textron Company
July 11, 2008
Deschutes County
Community Development Department
117 NW Lafayette Avenue
Bend, OR 97701
Subject: File Number PA08-xxxx (file number to be provided to Cessna)
Dear Sirs and Madames,
Cessna's Bend Plant adjoins the subject property at the Bend Airport. The
proposed zone change will benefit the Bend Airport and Cessna. Accordingly, please
consider this letter an affirmation of our support and join the City of Bend in
recommending approval of the referenced proposal.
Sincerely,
-Z ~
Mark Withrow
General Manager. Cessna Bend
541-330-4100 Office
541-788-4654 Cell
RECEVED
JUL 14 2008
DOSCU108 County CDD
Cessna Aircraft Compary 22550 Nelson Road, Bend, OR 97701, 541.318.1144, 541.318.1177
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