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2008-812-Minutes for Meeting July 07,2008 Recorded 8/22/2008COUNTY NANCYUBLANKENSHIP,F000NTY CLERKS COMMISSIONERS' JOURNAL 08/22/2008 08:15:44 AM 111111111 11111111111 20 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244- Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 7, 2008 Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Teresa Rozic and Susan Ross, Property and Facilities; Dave Inbody, Assistant to the Administrator; Sheriff Larry Blanton and Ruth Jenkin, Sheriff's Office; David Givans, Auditor; and Scott Johnson, Mental Health Department. No representatives of the media or other citizens were present. Chair Luke opened the meeting at 1:3 Op. m. 1. Discussion of Upcoming Public Meeting on Public Safety Buildings & Jail Expansion Project. The Community meeting scheduled for this evening is to provide information to the public regarding the proposed mental health facility and the public safety complex as a whole. There will likely be a 500-foot setback. Ms. Ross referred to an oversized map. Commissioner Luke feels that the location of the proposed building would not be appropriate Sheriff Blanton said that he is not aware of all of the aspects of PSRB in this arrangement, but they do guarantee two years for debt service. He is not sure how security will be handled at this point. Ms. Ross stated that the Oregon State Police, which will also have a building nearby, is well aware of the project and are okay with it. Ms. Ross referred to preliminary drawings and placement. Everything that may be available is being looked at. Minutes of Administrative Work Session Monday, July 7, 2008 Page 1 of 4 Pages 2. Discussion of La Pine Affordable Housing Project Road Construction. Susan Ross stated that questions have arisen regarding the roads. Because construction is slow, the developer in the area is not proceeding with putting in roads. The least expensive option is to go down Memorial Drive and then build interior roads. Vic Russell is open to idea of sharing the cost since he is responsible for part of it anyway. Commissioner Luke asked whether the County would be reimbursed in the future. Ms. Ross replied that it is to the County's advantage to come to some agreement with Mr. Russell now. Ms. Ross stated that overall cost is about $180,000 for putting in the roads. There is over $400,000 in the building loans fund that could be utilized; the original reason for the block grant for these funds was for low-income housing and businesses trying to get established. Commissioner Daly asked Ms. Ross to find out the cost of bringing in utilities. Mr. Kanner said that he does not believe there is a legal mechanism that can require Mr. Russell to contribute. Ms. Ross added that if Mr. Russell does not participate, the County would need to build it anyway. She will talk with Legal Counsel to see if there is a way to tie in improvements he will want to make in the future; the cost of construction will be less now than later. Mr. Kanner stated that if the project is not done right away, the City of La Pine may impose different requirements. 3. Discussion regarding Legislative Priorities. • Funding for homeless shelter facilities in Central Oregon. • Tort liability limits is no longer being discussed; this is a big issue for self- insured entities. If the legislature does not reimpose reasonable limits, the cost of excess insurance could increase a lot. • Encourage State departments to fund video conference equipment so that it is more practical to use it. • District Attorneys want changes to the salary structure; and funding for Deputy District Attorneys. • Measures regarding holding prisoners; also an increase in witness fees from the current $5 per day and 8 cents per mile. • Community Mental Health funding; transportation funding. • Precinct committee persons and how they are funded. Minutes of Administrative Work Session Monday, July 7, 2008 Page 2 of 4 Pages • Confidentiality legislation, to protect identities. Commissioner Luke stated that there is certain information that has to be on the public record. • Bringing back information from meetings with legislators to share. Commissioner Luke suggested that one person from Administration work in this regard. • Drug court - a need to make sure the funding is continued. • Veterans' services. 4. Economic Development Grant Requests. • Family Access Network Foundation - Golf Tournament Fundraiser; Commissioner Luke granted 3 holes at $275 per hole; Commissioners Melton and Daly granted 1 each (at $275 each hole) • NeighborImpact - Head Start Dental Van Collaboration; the Commissioners granted $1,000 each • La Pine Park & Recreation District - Election Expenses; Commissioner Luke granted $1,357.10 5. Update of Commissioners' Meetings and Schedules. None were discussed. 6. Other Items. Ms. Ross reviewed the hard bid figures for the jail control system, estimated at between $700,000 and $900,000; the base bid came in around $550,000. Sheriff Blanton said it has been about a year since the problem first arose. Ms. Ross explained the alternates and recommended alternates one and two. Ms. Ross and Sheriff Blanton recommend Justice Systems; they do not find the other bidder responsive, as they did not provide unit prices as required. The notice of intent to award contract letter will be on the Wednesday business meeting agenda. Regarding the La Pine hearing tonight, Commissioner Melton asked whether the Board should take a vote at that time. Commissioner Luke stated that adjustments have been made and it is likely there are no further changes to be presented, so there is no reason to wait. Minutes of Administrative Work Session Monday, July 7, 2008 Page 3 of 4 Pages Commissioner Daly said that Dennis Karnopp, attorney and trustee of an estate that was donated to the Redmond Humane Society, has been dragging his feet, resulting in a shortfall. Both shelters are to benefit from the funds but HSCO (Humane Society of Central Oregon) has more operating capital. Commissioner Melton asked if it is normal for an area this size to have two shelters. Commissioner Luke indicated that there is very strong community support for a separate Redmond shelter. Commissioner Daly said that the funds would pay off the buildings and remove the debt service. He said that several representatives of the shelters and other agencies would be at the Wednesday Board work session, and the purpose of the meeting is to get ideas on how to keep the shelter open. It is unknown whether Mr. Karnopp will attend. Mr. Kanner feels that HSCO will not want to take over because of the debt issue. He added that the Redmond Humane Society appears to have been lax in fundraising issues. HSCO cannot take the animals, and there may be mass euthanasia since there is no other place for the animals to go in the event another solution is not found. Being no further discussion, the meeting adjourned at 3: 30 p.m. DATED this 7th Day of July 2008 for the Deschutes County Board of Commissioners. G Dennis R. Luke, Chair ammy (Ba~ey) elton, Vice Chair ATTEST: Recording Secretary Minutes of Administrative Work Session Monday, July 7, 2008 Page 4 of 4 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JULY 7, 2008 1. Discussion of Upcoming Public Meeting on Public Safety Buildings & Jail Expansion Project - Susan Ross 2. Discussion of La Pine Affordable Housing Project Road Construction - Susan Ross 3. Discussion regarding Legislative Priorities - Dave Kanner 4. Economic Development Grant Requests: • Family Access Network Foundation - Golf Tournament Fundraiser • NeighborImpact - Head Start Dental Van Collaboration • La Pine Park & Recreation District - Election Expenses 5. Update of Commissioners' Meetings and Schedules 6. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.