2008-867-Minutes for Meeting September 15,2008 Recorded 10/1/2008DESCHUTES COUNTY OFFICIAL RECORDS ~J 1p08-861
NANCY BLANKENSHIP, COUNTY CLERK
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Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
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or as Fee Number
and Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, SEPTEMBER 15, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy
Melton. Also present were Dave Inbody, Assistant to the Administrator; Erik
Kropp, Deputy County Administrator; Susan Ross, Property and Facilities; Hillary
Borrud of The Bulletin; and one other citizen.
Chair Luke opened the meeting at 1:30 p.m.
1. Update from County Administrator:
• OLCC Permit Review - Dave Kanner said that the OLCC doesn't care if
approval comes from the Commissioners direct or is delegated. The OLCC
has a form that can be used to obtain approvals from the various departments
as needed.
City Club of Central Oregon - Mr. Kanner stated that the County could
join at a discounted rate, and can have five voting members. Commissioner
Melton said that this is an educational forum. Mr. Kanner stated that other
County employees can attend, and it is a public affairs organization that
raises and discusses issues, and is not primarily focused on fundraising. It is
worthwhile to participate. The consensus was to join.
Spay/Neuter Licensing/Donation Program - Mr. Kanner said that this
involves the voluntary donation to dog licensing line to be used for
spay/neuter services. So far there is just under $2,000 accumulated.
Commissioner Luke suggested that this amount be matched. An RFP with a
narrow scope will be sent out to organizations that might fit the criteria.
• Tumalo Area Traffic Issues. Mr. Kanner stated that a lot of input has been
received regarding Tumalo traffic issues. The County and ODOT have
provided a lot of traffic calming and signage, and the speed limit into the
area has been lowered.
Minutes of Administrative Work Session Monday, September 15, 2008
Page 1 of 3 Pages
2. Economic Development Grant Fund Requests:
• Soroptimist International of Bend - Head Start Pajama Project -
Commissioners Luke and Melton each granted $800.
• Central Oregon Intergovernmental Council - Local Food Project -
Commissioner Melton granted $500.
• Beat Experimental Art Theatre - A Christmas Carol - Howard Scher gave
an overview of the work that is being done, which involves workshops and
young people. This will be their third year doing similar shows. He said the
cost to students is relatively low, and much of the advertising and other
expenses are donated. Most of the participants are economically challenged.
Commissioner Melton granted $1,000; Commissioner Luke granted $500.
• High Desert Museum - Oregon's Forests - Joe Studer is to be asked as to
whether there is other grant funding available for this.
3. Update of Commissioners' Meetings and Schedules:
• Commissioner Daly stated that he probably wouldn't go to Lakeview for the
AOC conference.
• Commissioner Melton will be attending the Pacific School program on a
scholarship during early October.
4. Other Items:
The Board agreed to sign a letter of support regarding the nomination of
Deschutes County Seniors Team for the Oregon Mental Health Award of
Excellence.
Mr. Kanner stated that he probably wouldn't have any kind of update on the
Humane Society of Redmond situation yet. Legal Counsel has indicated this
should be done in executive session due to potential litigation.
At 2:30 p.m., the Board went into executive session.
• Executive Session, called under ORS 192.660(2)(e), real estate negotiations.
Executive Session, called under ORS 192.660(2)(1), employment related
performance review.
Being no further discussion, the meeting adjourned at 3: 30 p.m.
Minutes of Administrative Work Session Monday, September 15, 2008
Page 2 of 3 Pages
DATED this 15th Day of September 2008 for the Deschutes County
Board of Commissioners.
ATTEST:
&Uwl~uk -
Recording Secretary
,pekInis R. Luke, Chair
Ta y (Ban ) elton, Vice Chair
L
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've
chael .15a-ly' Co missioner
Minutes of Administrative Work Session
Page 3 of 3 Pages
Monday, September 15, 2008
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, SEPTEMBER 15, 2008
Update from County Administrator:
• OLCC Permit Review
• City Club of Central Oregon
• Spay/Neuter Grant Program
2. Economic Development Grant Fund Requests:
• Soroptimist International of Bend - Head Start Pajama Project
• Central Oregon Intergovernmental Council - Local Food Project
• Beat Experimental Art Theatre - A Christmas Carol
• High Desert Museum - Oregon's Forests
3. Update of Commissioners' Meetings and Schedules
4. Other Items
• Executive Session, called under ORS 192.660(2)(e), real estate negotiations
Executive Session, called under ORS 192.660(2)(i), employment related
performance review
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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TITLE 37 Page 1 of 2
471.166 Local government recommendations on license issuance and renewal; rules; fees. (1) The
Oregon Liquor Control Commission may require that every applicant for issuance or renewal of a
license under this chapter acquire a written recommendation from the governing body of the county if
the place of business of the applicant is outside an incorporated city, and from the city council if the
place of business of the applicant is within an incorporated city. The commission may take such written
recommendation into consideration before granting or refusing the license.
(2) If the commission requires that an applicant for issuance of a new license acquire the written
recommendation of a local government, the applicant must give notice to the local government when an
application is made for issuance of the license. If the local government files a favorable recommendation
with the commission within 45 days after the notice is given, the commission shall proceed with
consideration of the application. The commission shall proceed with consideration of the application as
though the local government had made a favorable recommendation unless, within 45 days after notice
is given to the local government:
(a) The local government files an unfavorable recommendation with the commission with a
statement of the grounds for the unfavorable recommendation; or
(b) The local government files a request for additional time with the commission that sets forth the
reason additional time is needed by the local government, a statement that the local government is
considering making an unfavorable recommendation on the application, and the specific grounds on
which the local government is considering making an unfavorable recommendation.
(3) If the commission requires that an applicant for renewal of a license acquire the written
recommendation of a local government under this section, the commission shall give notice to the local
government when an application is due for renewal of the license. If the local government files a
favorable recommendation with the commission within 60 days after the notice is given, the commission
shall proceed with consideration of the application. The commission shall proceed with consideration of
the application as though the local government had made a favorable recommendation unless within 60
days after notice is given to the local government:
(a) The local government files an unfavorable recommendation with the commission with a
statement of the grounds for the unfavorable recommendation; or
(b) The local government files a request for additional time with the commission that sets forth the
reason additional time is needed by the local government, a statement that the local government is
considering making an unfavorable recommendation on the application, and the specific grounds on
which the local government is considering making an unfavorable recommendation.
(4) The commission shall suspend consideration of an application subject to this section for a
reasonable period of time if a local government requests additional time under subsection (2)(b) or (3)
(b) of this section and the grounds given by the local government are valid grounds for an unfavorable
determination under this chapter or rules adopted by the commission. The commission shall by rule
establish the period of time that shall be granted to a local government pursuant to a request under
subsections (2)(b) and (3)(b) of this section.
(5) The commission shall by rule establish valid grounds for unfavorable recommendations by local
governments under this section. Valid grounds established by the commission under this section for an
unfavorable recommendation by a local government must be limited to those grounds considered by the
commission in making an unfavorable determination on a license application.
(6) A person filing an application for issuance or renewal of a license that is subject to this section
must remit to the local government the fees established under subsections (7) and (8) of this section. The
commission shall give notice to the applicant for license renewal of the amount of the fees and the name
of the local government collecting the fees. The commission is not responsible for collecting the fees
charged by the local government or for ensuring that the fees have been paid. An applicant for a license
renewal shall certify in the application form filed with the commission that the applicant has paid any
fees required under this section.
(7) An applicant required to seek a written recommendation from a local government must pay an
application fee to the local government, in an amount determined by the governing body of the city or
://www
state. or. us/ors/471. html
9/11/2008
TITLE 37 Page 2 of 2
county, for each application for a license. The application fee established by a local government under
this subsection may not exceed $25.
(8) After public notice and hearing, the governing body of a city or county may adopt an ordinance,
rule or resolution prescribing licensing guidelines to be followed in making recommendations on license
applications under this chapter and in allowing opportunity for public comment on applications. If the
guidelines are approved by the commission as consistent with commission rules, after public notice and
hearing the governing body may adopt an ordinance, rule or regulation establishing a system of fees that
is reasonable and necessary to pay expenses of processing the written recommendation. Processing fees
under this subsection are in lieu of fees under subsection (7) of this section. In no case shall the
processing fee under this subsection be greater than $100 for an original application, $75 for a change in
ownership, change in location or change in privilege application, and $35 for a renewal or temporary
application. [1999 c.351 §20; 2003 c.337 §1]
http://www.leg.state.or.us/ors/471.html
9/11/2008
OZCC' APPRQVAZ FORM (OZCC-1)
Administrative Office
License `Type:
NAME:
Contact:
Please approve or reject the attached application and
forward to the next department listed.
3rd Floor, Myra Norman, 846-8761 Mail Stop #13
LAND DEVELOPMENT/DEVELOPMENT COMPLIANCE:
APPROVED Conditions (if applicable)
REJECTED Reasons:
Reviewed by:
2nd Floor, Toby Harris, 846-4932 Mail Stop #5
HEALTH:
APPROVED Conditions (if applicable)
REJECTED Reasons:
Reviewed by:
Sheriff's Office, Commander Willie Bose 846-2778 MS #32
SHERIFF :
APPROVED Conditions (if applicable)
REJECTED Reasons:
Reviewed by:
Third Floor, Suite 300, Public Services Building 846-8685
PLEASE RETURN TO ADMINISTRATIVE OFFICE (MAIL STOP #21)
For: 9/15
Economic Development Fund
Discretionary Grant Program
Organization: Soroptimist International of Bend
Organization Description: The Soroptimist International is the oldest service
organization in Bend. This non-profit organization contributes to worldwide charities and
supports several fundraising projects to help local charities. These charities include
Saving Grace, the Women's Resource Center of Central Oregon, Head Start, Meadowlark
Manor, Habitat for Humanity and NeighborImpact's Nancy's House.
Project Name: Head Start Pajamas Project
Project Description: The Soroptimist club provides fabric to Mountain View High
School home economics classes to make pajamas that are distributed to children in the
Head Start program in Deschutes County.
Project Period: February - October 2009
Amount of Request: $1,600
Previous Grants:
• December 2007 - $1,600 Head Start Pajamas project (Luke $1,200; Melton $400)
• November 2006 - $1,200 Head Start Pajamas project (Luke $900, Clarno $300)
• December 2005 - $1,200 Head Start Pajamas project (Luke $1,200)
• December 2004 - $1,100 Clothing for need children (Luke $1,100)
is
J'C E$
U
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Melton
Commissioner Dennis R. Luke
Commissioner Michael M. Daly
All Three Commissioners X
Date' 11/6/08 Project Name: Head Start Pajamas project
Project Beginning Date: 2/1/09 Project End Date: to/1/o9
Amount of Request: $1600.00 Date Funds Needed: 2/1/09
Soroptimist International of Bend 27-0010575
Applicant/Organization: Tax ID
Address' P.O. Box 1843 City & Zip' Bend, 97709
Contact Name(s): Patsy Vincent, Club President Telephone: 541-3824580
Fax: None Alternate Phone: none Email: pvincentOird..clearwire.net
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By: Date:
llPClinPti • RV. TlatP-
2009 Lottery Funds Grant Application (to Deschutes County)
Soroptimist International of Bend
P.O. Box 1843
Bend, Or 97709
Item #1: Applicant Organization
Soroptimist International of Bend is the oldest service organization in Bend, Oregon. We are
part of a vorldvride organization whose mission is to help women and children. Our local club,
a 501-C3 non-profit organization, contributes to worldwide charities, through our parent
organization. Loyally, we have several fundraiser projects during the year, and we help local
women's charities such as Saving Grace, the Women's Resource Center of Central Oregon,
Head Start of Bend/La Pine, Meadowlark Manor, Habitat for Humanity, and NeighborImpacts'
Nancy's House facility. For more information, see our web site (sibend.org).
Item #2: Proposed Project
For the past 17 years, SI of Bend has been providing basic clothing needs for the Head Start
children of Deschutes County. The Bend SI club works with Betty Shuler, Director of Head
Start NeighborImpact, to ascertain the approximate number of children enrolled in the current
year's Head Start program. The SI club then provides the cash funds for the Mountain View
High School Home Economics teacher to purchase enough fabric for one set of flannel pajamas
for each child. The fabric is distributed to the "home ec" classes at the school, and the teenage
students sew the pajamas, which gives them a sense of helping the community. The pajamas are
ready to be distributed to each child, through the teachers at the various county schools, in
October, the start of the colder weather, when the children need warmer clothing.
SI of Bend also purchases washcloths, underwear and socks to give to each child. In all of these
endeavors, the Sir members and teachers are very diligent in their purchase of goods at sale prices
and asking retailers for a good deal.
In addition, during the course of the year, the club buys mittens and knit hats to give to the Head
Start children in October, for the winter months' needs. Many of the club members personally
buy mittens and hats to supplement the club's donation. Again, we try very hard to get the best
prices on these items.
Item #3: Timeline
The timeline for expenditures generally runs from early spring to purchase the flannel material,
since flannel then goes on sale, and then throughout the year, as bargains become available for
socks, hats, mittens, etc. The project is completed in early October, when the 192 pairs of
pajamas are delivered to the Head Start teachers for distribution to their students.
Item #4: Impact on Community's Economic Health
The Head Start Children of Deschutes County receive the full benefit of this program. The
children in need annually number about 192. There are two classes in LaPine unth 17 to 20 kids
in each class, and similar size classes at Summit H. S., two classes at Bend H. S., Mountain View
H. S., and two classes at the school between Bond and Wall Streets, for an approximate total of
192 children.
Since SI of Bend provides these clothing needs to some of the underprivileged children in the
County, other public funds are freed up for use in helping needy families. The program also
gives the Mountain View Home Ec students the opportunity to personally do something positive
for the less fortunate by sewing the pajamas for the little kids.
Item #5: Communities or groups that will benefit
The Head Start Children, of course, benefit as they are the recipients of needed basic winter
clothing, and they love the flannel pajamas.
Hopefully, the experience of providing pajamas to these children in Head Start will give the
home ec students a sense of helping the comm-unit; and will help them to grow up to be
productive and responsible citizens of our state.
Item #6: Anticipated Expenditures
Attached is a copy of the SI of Bend Budget for the year July 1, 2008 to June 30, 2009.. The
line item expense for Head Start is shown as $1500.00. The club's many years of experience
doing this program has shown the amount to be very close to the annual cost.
As indicated in the income budget, the funds for all of the community programs supported by SI
of Bend comes from our two main club fund raisers - the sale of Holiday wreaths and a theatre
night.. The net income generated each year from the wreath sales comes under pressure as more
and more organizations start competing wreath fund raisers.
SI of Bend augments its needs for funds through miscellaneous one-time fund raisers and also by
using existing cash reserves, which the club prefers not to do.
CONCLUSION: Approval of the grant request would allow the club to continue this Head
Start program in 2000, as well as being able to find the other meaningful women and children's
programs already approved for funding in 2008-2009.
We appreciate your consideration. Please call me at 382-4580 if you have any questions.
Patsy Vincent
President
Soroptimist International of Bend, Head Start Program: 2007-08
Underwear & socks for boys & girls: $ 197.74 #
Flannel material for pajama project &
thread & bias tape 1,057.08
Hats & gloves for boys & girls 305.98
Washcloths
Total
39.20
$1,600.00
Our Headstart program to help the children attending the Headstart classes has been
ongoing for approx. 17 years.
In September we purchase and distribute a few underwear and socks to each class to help
the teachers and students when the students have an "accident" while attending class. The
parents then wash them and return them to the teacher to be used again.
In November we give each student a stocking cap and gloves to wear during the cold
months. We try to buy them ahead when they are on sale. Wal-Mart has been most
helpful with this project.
The large project is the purchase of the flannel material for the pajamas. LuAnn Smith,
instructor at Mt. View High School sewing class has her students learn sewing by making
pajamas and then we distribute them to the HeadStart classes in LaPine and Bend. This
year there were 182 students. LuAnn says that this project also helps her students to be
more aware of Community Service. She has the pajamas ready for the students by
Christmas.
In the Spring (April) we purchase washcloths and make them into "bunnies" and put a small
bar of soap in each one. The teachers use these during their hygiene classes and give
each student one. These soaps are collected throughout the year from our members who
travel and have these small bars unused from the motels and hotels they stay in.
The teachers of these classes are most grateful for our help in providing these items for their
students. Many say that most of their students don't have much. We receive many "thank
you" from the students and their parents.
Thank you, Deschutes County Economic Development, and Commissioners Dennis Luke
and Tammy Baney, for helping us this year fund this project.
Soroptimist International Club of Bend
Annie Barlow & Pat Farris, Co-chairpersons
Headstart Program Project 2007-08
A
B
C
D E F
1
2
Category Description
-
Budgeted
'07-'08
Actual Proposed Notes
- 1- -
'07-'08 '08209
3
SERVICE FOUNDATION BUDGET INCOME:
4
5
Carry-over [ begin years _ $ 8,304.39 $
CONTRIBUTIONS from members directly and othe
8,304.39.
rs =
4,871.20
6
7
8
SIA- Founders Penny s
$
Outside donations $
SI- Pres. Appeal = $
- -
$
$
$
-
---97.56- ! $
1,600.00 $
-354.50$
21.28 Goal $5.2 8 per member
20.00 - - - - - - - - -
- - -
9
SI- Quadrennial Project
10
other SI Bend contributions ° $
- $
80.00
11
_
TTL c/o & contrib. _ $
8,304.39 $
10,436.45 $
4,912.48
12
FUNDRAISING INCOME:
1143
$
Wreath Theater P Night Project ((net net incomeincome))= $
_
5,500.00 2,500.00 i $ $
5 2,,785338.41 .67 : $ $
4 2,,500500.00
.00
15
Other fundraisers (net income) $
$
(250.00)! $
-
16
Misc - $
- $
43.00 !
!Just Yell F_ire_
17
TTL Fundrais'g Net [nc = ! $
8,000.00 j $
7,917.08 $
7,000.00
18
TOTAL $ AVAILABLE - I $
16 304.39 ! $
18,353.53 $
11 912.48 needs to match line 57
IT
-
20
21
22
SERVICE FOUNDATION EXPENSES:
Local Awards & Educational:-
Making a Difference of'Women $ 500.00 $
500.00 ! $
~
_
;local; given to charity of choice -
23
Violet Richardson Award = $
500.00 ! $
500.00 $
500.00 I local; to teen volunteer in community
24
-
Pro-tech Award $
1,000.00 $
1,000.00 $
1,000.00 'local, for vocational training.
25
WOA [Women Opp. Awd_If 1 $
1,500.00 $
1,500.00 ! $
_
local head of house-hold
1,500.00 ;for return to work skills -
26
SUBTOTAL =i $
3,500.00 ! $
3,500.00 j $
3,000.00
27
Local donations to:
28
COBRA= $
1,000.00 i $ _
1,000.00 $
29
Habitat for Humanities - $
200.00 j $
189.50 $
-
30
31
Headstart = $ 1,600.00 $
Meadowlark Manor=
300.00 $
1,600.00 $
300.00
! $
.
1,600.00
300.00
32
Meals on Wheels 0
_
.00 $
_
500.00 j0 $
-
33
Nancy's house =i $
1,000-00 $
999.80 ! $
1,000.00: j
34
Library/Neighbor Impact=~$
500.00 $
500.00 $
-
500.00 _
- - - - -
35
Fndtn. "Savings" _ $
- $
$
36
Undesignated Funds - $
2,057 89 $
810.00 $
1,015.98 -
37
-Women's Resource Cntr. _ $
2,500.00 $
2,500.00 $
1,800.00 _
-
38
SUBTOTAL=! $
9,657.89 I $
8,399.30 j $
6,215.98
39
_
To S.I. Foundation 'Funds':
40
Region Serv_Assmt_ [req.] _ $
46.50 $
!
46.50 $
Fellowship$16.50;
46.50 Venture$15.;Vo=Fec$15
i
41
Founders Pennies &
Pres
Al $
- $
452.06 $
-
- From donations above _
42
_
_
SIA-"annual club campa
$
125.00' $
ign"
125.00 $
Region o gi
100.00 proects' nregr con/Amen awds. and domestic violence
os
43
SIA_- disaster relief=! $
- $
- $
_ -
44
SI- Quad. project = I $
250.00 j $
250.00 $
Proiect Sierra, A Family and a Future. Assists
100.00 ;orphaned & abandoned children in Sierra Leone.
45
_
SI- "Project Five-0"
125.00 $
125.00 $
100.00 Voc. train'g for women in undevel. countries
46
SUBTOTAL =j $
546.50 $
998.56 $
346.50
47
48
_
Other Small Expenses:
Awards Luncheon exp.=i $
200.00 $
298.55 $ 200.00 ;awardees' lunches & flowers
49
Baby Shower Expenses=1 $
50.00 $
56.73 $
50.00
50
Fundraising Committee= $
250.00 $
$
- !For new project start-up I
51
- - Advertising- -I
- $
- $
-
52
Administration expenses $
100.00 ! $
229.19 $
100.00 !Corporation fee now $50 & OR $10
53
SUBTOTAL=! $
600.00 $
584.47 $
_
350.00;
54
TOTAL EXPENSES = ! $
14,304.39 $
13,482.33 $
9,912.48
55
Carry-over: fall of next yr. = $
2,000.00 ! $
4,871.20 ! $
2,000.00 'Need in fall before fundraising begins
56
TOTAL: Exp. & c-o = $
16,304.39 . $
18,353.53 $
11,912.48 <<< needs to match line 18
57
58 N
OTE: On 8/25/08 the corrunittee met: in attendance: Sarah Elmer-Chum & Annie Barlow Martha Rieb Barb Borlen Bev Meyer and Pats Vincent.
INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201 i
C
Date: O C T Z 4 2006
BEND SOROPTIMIST SERVICE FOUNDATION
PO BOX 1843
BEND, OR 97709-1843
DEPARTMENT OF THE TREASURY
Employer Identification Number: :i
27-0010575
DLN: ti
17053266732036
Contact Person:
KAREN A BATEY ID# 31641
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
509(a)(2)
Dear-Applicant:
Our letter dated September 2002, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading.
Please keep this letter in your permanent records.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
For: 9/15
Economic Development Fund
Discretionary Grant Program
Organization: Central Oregon Intergovnermental Council (COIC)
Organization Description: COIC serves Crook, Deschutes and Jefferson counties and
the cities of Bend, Culver, Madras, Metolius, Prineville, Redmond and Sisters. The 15-
member board consists of elected officials appointed by each member jurisdiction and
appointed representatives from key economic sectors - business and industry, tourism
and recreation, agribusiness and agriculture, timber and wood products, and the
unemployed/underemployed. The organization strives to provide education, retaining and
economic development services to positively affect regional and local government,
individuals and the business community.
Project Name: Cultivating Our Local Food Economy
Project Description: COIL, working with OSU Extension, will conduct this one-day
workshop on November 1, 2008 at the St. Charles Conference Center. It is intended to
develop direct markets between local food producers and restaurants, grocers, hospitals,
schools and other food buyers. Between 120-150 participants are expected to attend.
Project Period: August - November 2008
Amount of Request: $1,000
Previous Grants:
• January 2001: $2,500 ($833 Luke, $833 Daly, $833 DeWolf)
• March 2002: $2,000 Non-sawtimber market study ($2,000 Luke)
• April 2008: $0 Central Oregon Partnership for Wildlife Risk Reduction
J'T E C'
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Date: 9/4/2008 Project Name:
Commissioner Michael M. Daly
All Three Commissioners X
Cultivating Our Local Food Economy
Project Beginning Date: August 2008 Project End Date: November 1. 2008
Amount of Request: $1000 Date Funds Needed: October 1, 2008
Central Oregon Intergovernmental
Applicant/Organization: Council Tax ID
Address: 2363 SW Glacier Place City & Zip: 97756
Contact Name(s): Katrina Van Dis Telephone: 541-504-3307
Fax: 541-548-9549 Alternate Phone: Email: kvandisacoic.ore
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
1. Describe the applicant organization, including its purpose, leadership structure,
and activities.
The Central Oregon Intergovernmental Council (COIL) is a state-sanctioned Council of
Governments. COIC brings together the three counties and eight cities of Central Oregon
to help determine the direction of community, economic, and workforce development in
the region.
The Community and Economic Development Department (CED) within COIC serves as
a regional resource for technical expertise and project management and is particularly
situated to assist communities in sharing capacity and creating economies of scale. CED
programs are aimed at benefiting the entire region, with a specific emphasis on increasing
the capacity of communities to undertake economic development initiatives. One such
initiative is to assist with the promotion and development of direct markets for regional
food producers and consumers.
2. Describe the proposed project or activity.
Increased awareness and demand for local foods is sweeping across the United States, for
instance, between 1994 and 2006 the number of farmer's markets in the United States
grew by 150% (USDA Agricultural Marketing Service, 2006). As food transportation
costs increase and the number of agricultural producers decrease, communities are
strategizing on how to create and establish direct markets, develop relationships with
local farmers, promote seasonal and local foods, and invest in an economy that keeps
local dollars circulating through the community. For these reasons, the COIC Board has
supported the development of a regional local food program.
COIC is working with OSU Extension and other organizations to conduct a one-day
workshop entitled "Cultivating our Local Food Economy." The workshop will develop
direct markets between local producers and restaurants, grocers, hospitals, schools and
other food buyers. A local food tradeshow will connect producers and buyers and
celebrate the diversity of Central Oregon grown products. This workshop will include: a
local food lunch, networking opportunities, tables for producers to display their goods,
and breakout sessions for participants to discuss production challenges, distribution
innovations, and marketing opportunities. We anticipate between 120-150 participants
including agricultural producers, institutional consumers and end-users.
3. Provide a timeline for completing the proposed project or activity.
The event will be held November 1 St, 2008 at the St. Charles Conference Center in Bend,
from 8:30am to 3:30pm. COIC staff is organizing the event from August through
October.
4. Explain how the proposed project or activity will impact the community's
economic health.
The anticipated outcome is the creation of direct markets between agricultural producers,
institutions and food businesses in Central Oregon. This will provide the opportunity for
restaurants to offer their patrons local and seasonal food options, for institutions to offer
healthy alternatives, and to develop sustainable value-added markets for producers versus
more volatile commodity markets.
5. Identify the specific communities or groups that will benefit.
• Farmers and ranchers of Central Oregon
• Restaurant owners
• Grocery stores
• Hospitals
• Schools
• Food Distributors
• Residents of the tri-county area
6. Itemize anticipated expenditures*. Describe how grant funds will be used and
include the source and amounts of matching funds or in-kind contributions, if
any. If the grant will support an ongoing activity, explain how it will be funded
in the future.
Deschutes County grant funds will be used for outreach materials and venue costs. The
total cost to organize and conduct the workshop will be $8900. The major expense
categories are the workshop venue, lunch and snacks, outreach materials and postage,
staff time for organization, and workshop materials.
Our matching funds and in-kind contributions total $3,380 and are provided by St.
Charles Medical Center, Ecotrust, Country Natural Beef, the Deschutes Brewery,
Natures, Bend Chamber of Commerce and Seventh Mountain Resort. Participants in the
workshop are being asked to contribute $20 to cover the costs of the local food lunch and
a small amount of the organization costs. The workshop is a one-time event that will not
require on-going funding however, COIC will apply for future funding from other
foundations to assist with ongoing public outreach and education.
September 4, 2008
Dave Kanner
Deschutes County Board of Commissioners
1300 NW Wall Street
Bend, OR 97701
Dear Mr. Kanner,
C O U N C I L
Enclosed is Central Oregon Intergovernmental Council's grant program application. My
colleague, Scott Aycock, spoke with Mike Daly about our interest in receiving grant funds to
assist with our "Cultivating Our Local Food Economy" workshop. Please feel free to contact me
with any questions or comments.
Sincerely,
,~Amxa- V4-
Katrina Van Dis
Program Coordinator
kvandis@coic.org
541-504-3307
cc: Michael M. Daly
R D
SEP - 82008 D
BOARD OF COMMISSIONERS
Everywhere
Central Oregon
Works
2363 SW Glacier Place, Redmond, OR 97756
(541) 548-8163 - Fax: (541) 923-3416
Office Locations: Bend, Klamath Falls, Lakeview, La Pine, Madras, Prineville, Redmond
9/15
Economic Development Fund
Discretionary Grant Program
Organization: Beat Experimental Art Theatre (BEAT)
Organization Description: This organization, which was established in 2006, teaches
and presents performances, classes and workshops in an effort to expand the artistic
abilities of young people ages 6 to 19. BEAT has preent a number of public and school
performances each year at local venues. Additionally, BEAT also offers 8-10 week Art of
Acting Workshops designed to teach students the intricacies of the theatre arts, character
development and other related disciplines. Thus far more than 300 different young actors
have participated in BEAT programs.
Project Name: A Christmas Carol
Project Description: Funds are sought to assist in the production of "A Christmas
Carol." Working in partnership with the Tower Theatre Foundation, the production will
include two casts - one consisting of community theatre actors and the second made up
entirely of student-aged performers. Nearly 2,000 tickets will be made available to at-
risk, economically disadvantaged children throughout the county through the BEAT
SEATing program. This program subsidizes financially disadvantaged students allowing
them to attend performances for $1. Initial invitations to , sent to area schools a week
ago, has resulted in 780 reservations thus far, including 373 from Title I schools in the
Bend La Pine School District.
Project Period: Performances begin in mid-December
Amount of Request: $5,000 (Total expense budget = $48,500)
Previous Grants: None
TES
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners ves
Date: 8/14/08 Project Name:
A Chrishnas Carol
Project Beginning Date- August 20, 2008 (approx) Project End Date: ID December 31- 2008 (annrox) Amount of Request: $5,00(1 Date Funds Needed: September, 2008
Bend Experimental Ads Theatre 20-5390795
Applicant/Organization: Tax ID
Address: 3092 NE Weeping Willow Dr. City & Zip: Bend, OR- 97701
Contact Name(s): Howard Schor, Executive Director Telephone: 541-419-5710
Fax: NSA I Alternate Phone: N/A Email: C ed O' btC4 on I I Y\e . d fir,
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Pro' lic to s no -
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
BEND EKPW/V\C IAL ARI TH AIR(
3092 NE Weeping Willow Dr,
Bend, OR 97701
September 5, 2008
Deschutes County Board of Commissioners
1300 Wall Street
Bend, OR 97701
Dear Commissioners Baney, Luke and Daly:
Attached is a Grant Request for BEAT'S co-production of Charles Dickens' "A Christmas
Carol Project" that will have 4 student shows and 6 adult shows at The Tower Theatre this
coming December. 29 young actors will participate in the youth cast. 10 of the 29 actors in
the adult cast are between 8-19 years of age.
This is a community event that will be seen by over 1500 Central Oregon Students at a
highly reduced ticket fee and approx. 2000 adults.
This is by far the largest financial undertaking in our history. We would feel fortunate if
Deschutes County would contribute to and be part of this exciting event.
JoS* c, rely:
war d Schorr
Executive Director
Bend Experimental Art Theatre (B.E.AT.)
541-4195710
ed@beatonline.org
Bend Experimental Art Theatre is a 501 (c) (3) organization who's mission is to teach and
present thought and heart provoking performances, workshops and classes that expand the
artistic abilities of young actors, and enhance the cultural experience of their audiences.
www.beatonline.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT DESCRETIONARY
GRANT PROGRAM APPLICATION - ADDITIONAL INFORMATION:
Applicant organization, including its purpose, leadership structure and activities:
A. The Bend Experimental Arts Theatre (B.E.A.T.) is a 501(C)(3) non-
profit organization. It is beginning its third season and set of classes in September
B. The Mission of B.E.A.T. is: "To teach and present thought and heart-
provoking performances, classes and workshops that expand the artistic abilities
of young actors, and enhance the cultural experience of their audiences".
C. The leadership structure of B.E.A.T. is a three-member Board of
Directors (increasing to 5 by the end of the year). Each of these highly committed
volunteers, assist in the operations and decision-making meetings which form the
heart of B.E.A.T.'s artistic, educational, curriculum and outreach programs.
The professional staff is comprised of the Executive Director, Artistic Director, an
Events Co-coordinator, and an expert cadre of instructors, directors,
choreographers, musical coaches and related talents. A parent-volunteer group of
up to 40 individuals assist in creating costumes; building sets, gathering props and
promotion of various productions. A 5 person play committee has chosen works
to be taught and performed scheduled for the 2009 & 2010 Seasons.
D. Activities: B.E.A.T. provides a full curriculum in the theatre arts in
class, workshop and production formats. Since it's beginning in 2006, it has
produced such memorable shows as Holes, And A Child Shall Lead, The Boys
Next Door, The Miracle Worker, Jo (Little Women) It's A Wonderful Life,
Wise Guys and Starry Nights, The Orphan Train, and Romeo and Juliet.
E. The play productions are a result of an intensive 8-10 week Art of
Acting Workshops designed to teach students the intricacies of the theatre arts,
the development of characters and the interpretation of dialog as well as
movement, dance, music and other related disciplines that enhance their overall
abilities and the performance itself. All of these opportunities have been designed
for youths, ages 6 to 19. To date, each of these productions has presented public
and school performances at the Tower Theatre, 2nd Street theater, Theatre of the
Cascades and most recently at local schools. To date over 5,000 students and
3,000 others have enjoyed these productions. BEAT provides reduced seating
costs for students and also has a highly successful BEAT SEATing program (see
attached) for Title I Students to reduce the cost of their ticket to $1.
To educate students in the theatrical arts, B.E.A.T. has employed the services of
highly qualified professionals in each of the study and production areas. The
result has been a growth of interest and involvement by young performers seeking
the experience of acting, dance, music and other communicative arts. Over 300
unique young actors have participated in BEAT Programs. BEAT also has given
many scholarships to financially challenged families.
2. The Proposed Activity: The Bend Experimental Arts Theatre is seeking financial support
from the Deschutes County Commissioners in the amount of $5,000 to assist in the
production of a specially adapted version of the Charles Dickens classic A Christmas
Carol, to be presented initially during the month of December as part of a collaborative
effort with the Tower Theatre Foundation. Initially to be presented during the month of
December 2008 and as a "holiday tradition" from that time on. Working in partnership
with the Tower Theatre Foundation, the production will be unique in that two separate
casts will be professionally directed. One cast will consist of a traditional adult
community theater cast. The second cast will be made up entirely of student-aged
performers. In addition, nearly 1000 free tickets will be made available to at-risk,
economically disadvantaged children from through out Deschutes County.
3. Timeline: The general project will start on July I" and continue through December 2008.
Rehearsals begin in October.
4. Impact on the Community's economic health: The Bend Experimental Arts Theatre
believes that the positive economic impact of A Christmas Carol will happen on several
levels.
a. Through the employment of performing arts professionals.
b. Through the employment of technical and support staff.
c. Through expenditure of funds for supplies, food, materials, etc. to support the
production and serve the audiences.
d. Through the expenditure of funds for advertising, printing, mail and other means
of promotion.
e. A rise in profits for area businesses due to increased street and foot traffic in the
core area during the holiday season.
f. An intangible is the overall excitement and good will generated by a classic work
that uplifts the spirit of all who see it.
5. Specific community or groups that will benefit:
a. The most highly impacted groups will be student-aged children who will be able
to see and participate in a high quality staged production for little or no cost.
BEAT has an excellent and in depth relationship with the Bend-LaPine School
District
b. The families of these children will also have the opportunity to experience live
theatre.
c. The general public will also have the same opportunity.
d. Geographically, the cities of Bend, Redmond, Sunriver, Sisters, LaPine and
communities beyond Deschutes County will be available to benefit from this
theatrical experience.
6. Anticipated expenditures: The total budget for the costs incurred in producing A
Christmas Carol amounts to approximately $48,500. The $5,000 requested of the
Deschutes County Commissioners will be used to subsidize the production costs, staff
remuneration for this production (Director, Ass't Director, Musical Director, Costume
Mistresses, Set Purchases and Construction and advertising. At this time the in-kind
consists primarily of the building and stage rental costs amounting to $7,000 for the
rehearsals and run of the show. The Juan Young Trust has also generously granted $5,000
towards operating costs.
In the event that A Christmas Carol becomes a yearly tradition of the B.E.A.T. and the
Tower Theatre, the production would be placed in the budgets of both organizations as an
anticipated expenditure and appropriate funding would be assigned as well as
sponsorships and additional requests for donations.
• •
BEND EXPENA41144 AN Ttl WE
3092 NE Weeping Willow Dr,
Bend, OR 97701
Specific Allocations of a Deschutes County Commissioners Grant
At present there are 29+/- actors ages 8-17 in the Youth Cast.
Director of the Youth Cast
$1000
Costume Mistress Youth Cast
$ 500
Costumes Youth Cast
$ 300
Ass't Director Youth Cast
$ 300
Scholarships for Financially
Challenged actors (2)
$600
Study Guide for Students
$250
Supplies BEAT Studio
$300
Advertising
$750
20% of total request granted
Will go to The BEAT SEATing
Program (See Attached)
A full grant would reserve 250
Seats for financially challenged
students and/or their families
to see A Christmas Carol: $1000
Note as of this date 9-5-08: The first and only
Email invitation for the Cultural Student Performances for Students and Families
Went out this opening week of school- We now have 780 (40% sold out) student/school
reservations (373 from Title One Bend La Pine School)
1
t.,
i
f V
BEND EXPERIMENTAL ARTS THEATRE
PROJECT BUDGET
A CHRISTMAS CAROL
Revenues
Sponsorships $ 8,000
Ticket sales $ 20,000
Grants $ 20,000
Total revenue
Expenses
Performance Fee
Booking Agent
Printing
Advertising
Artist Travel and Hospitality
Equipment Rental
Sound Contractor
Piano
Theatre Rental
Tower Theatre Stage and Lighting Techs
House Manager
Ticket Staff
Ticket Fee
Janitorial
Fixed Production Costs
Youth Director and Producer
Contingency
Total Expenses
$ 44,500
$ 4,000
$ 1,000
$ 5,000
$ 1,000
$
$
7,000
6,ooo
1,000
500
4,500
1,500
11,400
2,000
2,000
$
48,500
A Christmas Carol
December 2008
Fixed Production Costs
Director (Adult show) $2,200
Assistant Director $ 500
Music Director
$ 400
Sound Design
$ 500
Lighting Design
$ 500
Cast Photos
$ 300
Costume Rental
$1,500
Sets
$3,500
Script
$1,750
Study Guide
$ 250
Reception
$ 1,000
Costume Mistresses (2)
$1,000
Total Fixed Costs
$13,400
y0
.
gClvo EXPO/4tvZAI ART 7 ASRE
3092 NE Weeping Willow Dr,
Bend, OR 97701
B.E.A.T. SEATing Program
Over the past several years we have developed a dynamic person relationship with
many educators/students of Central Oregon. We have brought over 5,000 students
to see performing arts productions at The Tower Theatre for very little or no cost
to the students, thanks to the generosity of individuals and companies like Hooker
Creek.
40% of students in Central Oregon (Title I students) are at or below poverty level.
In some over 75% are at or below poverty level.
B.E.A.T.'s mission is: To teach and present thought and heart provoking performing
arts works, workshops and classes that expand the artistic abilities of young actors,
and enhance the cultural experience of their audiences.
B.E.A.T will be presenting A Christmas Carol by Charles Dickens adapted for the
Stage by Bradley Thompson and Howard Schor directed by Mary Kilpatrick in
association with The Tower Theatre Foundation at The Tower Theatre with three
Student Cultural Performances December 17,th & 18th 2008
The ticket cost for one of our Student Cultural Performances is $5 (plus busing) - Which
for a financially challenged family could equate to the cost of a Broadway Show.
The financial need of students has inspired us to begin the B.E.A.T SEATing
Program. In our show announcement emails to educators in Central Oregon we say
through B.E.A.T SEATing ":..our intention is to raise funds from individuals and
business leaders, asking them to contribute $4.oo for each student reservation.
Students participating through this program would then pay $1.oo + busing. When
you make your reservation, please let me know if your students would be in need of
such financial assistance."
Those of you who support a class or a grade or even an entire school in attending will be
acknowledged to the students you are supporting. Of course a wish to donate
anonymously will be honored.
The funds collected can be allocated fully to BEAT SEATing or one half to the SEATing
program and balance to the growth of Bend Experimental Art Theatre: Your choice.
"I am very committed to giving our students a variety of life experiences and this theatre
experience educates them in skills that will help them be successful in life: manners, an
appreciation for the performing arts, exposure to a variety of careers, pride in
Bend Experimental Art Theatre is a non-profit organization designed to teach and present thought
and heart provoking performing works of art, classes and workshops that expand the artistic abilities of
young actors, and enhance the cultural experience of their audiences.
www.beatonline.org
g'~KPg~ FEAT E
3092 NE Weeping Willow Dr,
Bend, OR 977oi
representing our school, and that education happens outside of the classroom. I believe
the possibility exists, with support from our community, for Culver students to
participate in this rich opportunity," shared Stefanie Garber principal of Culver
Elementary
For those who love theatre and the artistic growth of young actors there are many ways
to contribute financially and/or volunteer. Please visit our website www.beatonline.org
for more information about us and the workshops and classes we offer. Feel free to
email me at ed(&beatonline.o g or call at 419-5710.
SinA
Ho or
Ex
ecutive Director
Bend Experimental Art Theatre is a non-profit organization designed to teach and present thought
and heart provoking performing works of art, classes and workshops that expand the artistic abilities of
young actors, and enhance the cultural experience of their audiences.
www.beatonline.org
TOWER THEATRE FOUNDATION
and
BEND EXPERIMENTAL ART THEATRE
Press Release
Contact: Howard Schor
Phone: (541) 419-5710
835 NW Wall Street
Bend, OR 97701
p: (541) 317-0700
e: ed@beatonline.org
FOR IMMEDIATE RELEASE
j BEND'S OWN `A CHRISTMAS CAROL'
A FP4M LY TRADITION DEBUTS AT THE TOWER THEATRE
r
BEND, OR, AUGUST-11, 2008: Eli Ashley, Executive Director of the Tower
Theatre Foundation , and Howard Schor, Executive Director for the Bend
Experimental Art Theatre (BEAT), fully embracing the spirit of community,
have teamed together to produce the Dickens' classic `A Ch±istmas Carol'
for this coming holiday season. Schor, a seasoned writer, and Bradley
Thompson, an experienced actor, director, and writer, have adapted the
beloved Dickens novel with a sophisticated Central Oregon family audience
in mind. Mary Kilpatrick, Founder and Artistic Director for BEAT, will
direct. Kilpatrick brings a musical approach and a dancer's eye to the
interpretation of the ghosts and characters who guide the main character,
Scrooge, through a soul-searching look at his half-lived life.
Two casts will perform at the Tower Theatre. A youth cast, through the
BEAT Art of Acting Workshop Series, will focus on three school
performances December 17th - 19th and one public performance, Thursday,
December 18th at 7pm. Enrollment for the youth cast is closed with a
waiting list in place.
MORE
Bend's Own A Christmas Carol
Page 2
A community theater cast will perform six shows: Friday, December 19th at
7pm, Saturday, December 20th at 2pm and 7pm, Sunday, December 21St at 2pm
and 7pm, and Monday, December 22nd at 7pm. Tickets will be available
beginning November 1st at the Tower Theatre and online at
Schools interested in attending an outreach
performance should contact Howard Schor.
-End-
About the Tower Theatre Foundation
The Tower Theatre is operated by the Tower Theatre Foundation, a non-profit 501(c) 3 organization. The
Tower Theatre Foundation mission is to provide performing arts, civic, educational and social events
that enliven and enrich the human spirit. The Foundation is managed by the Board of Directors.
Donations and community support enable the Foundation to provide an affordable community facility to a
broad range of local non-profits, diverse and high-quality entertainment and to allow for the
continued care of Bend's beautiful historic theatre.
About Bend Experimental Art Theatre (BEAT)
BEAT is a non-profit 501(c)3 organization dedicated to nurturing the experienced and budding performer,
school-aged K-12, of Central Oregon. BEAT is deeply involved with Central Oregon schools, students and
educators. BEAT's mission is to teach and present thought- and heart-provoking performances, workshops and
classes that expand the artistic abilities of young actors, and enhance the cultural experience of their
audiences.
About A Christmas Carol - The Partnership Production
Since 2006, The Tower Theatre and BEAT have worked together to provide a true theatre experience for child
actors and audiences. Over 5,000 students and 3,000 adults have experienced live theatre - many for the
first time - through the combined efforts of BEAT and the Tower. The high expectations and professionalism
of both organizations have consistently resulted in praise-worthy dramatic productions. A Christmas Carol
will be performed by an adult cast for the general public as well as a youth cast performed for schools,
students and families. A Christmas Carol is dedicated to the growth of an already incredibly supportive
arts community here in Central Oregon. It is the intent of both organizations to make this a yearly family
tradition event.
TOWER THEATRE FOUNDATION 835 NW Wall street
a n d Bend, OR 97701
p: (541) 317-0700
BEND EXPERIMENTAL ART THEATRE e: ed@beatonline.org
Press Release
Contact: Howard Schor FOR IMMEDIATE RELEASE
Phone: (541) 419-5710
BEND'S OWN `A CHRISTMAS CAROL'
A FAMILY TRADITION DEBUTS AT THE TOWER THEATRE
BEND, OR, AUGUST 11, 2008: Eli Ashley, Executive Director of the Tower
Theatre Foundation , and Howard Schor, Executive Director for the Bend
Experimental Art Theatre (BEAT), fully embracing the spirit of community,
have teamed together to produce the Dickens' classic `A Christmas Carol'
for this coming holiday season. Schor, a seasoned writer, and Bradley
Thompson, an experienced actor, director, and writer, have adapted the
beloved Dickens novel with a sophisticated Central Oregon family audience
in mind. Mary Kilpatrick, Founder and Artistic Director for BEAT, will
direct. Kilpatrick brings a musical approach and a dancer's eye to the
interpretation of the ghosts and characters who guide the main character,
Scrooge, through a soul-searching look at his half-lived life.
Two casts will perform at the Tower Theatre. R youth cast, through the
BEAT Art of Acting Workshop Series, will focus on three school
performances December 17th - 19th and one public performance, Thursday,
December 18th at 7pm. Enrollment for the youth cast is closed with a
waiting list in place.
MORE
Bend's Own A Christmas Carol
Page 2
A community theater cast will perform six shows: Friday, December 19th at
7pm, Saturday, December 20th at 2pm and 7pm, Sunday, December 213t at 2pm
and 7pm, and Monday, December 22nd at 7pm. Tickets will be available
beginning November 1St at the Tower Theatre and online at
Schools interested in attending an outreach
performance should contact Howard Schor.
-End-
About the Tower Theatre Foundation
The Tower Theatre is operated by the Tower Theatre Foundation, a non-profit 501(c) 3 organization. The
Tower Theatre Foundation mission is to provide performing arts, civic, educational and social events
that enliven and enrich the human spirit. The Foundation is managed by the Board of Directors.
Donations and community support enable the Foundation to provide an affordable community facility to a
broad range of local non-profits, diverse and high-quality entertainment and to allow for the
continued care of Bend's beautiful historic theatre.
About Bend Experimental Art Theatre (BEAT)
BEAT is a non-profit 501(c)3 organization dedicated to nurturing the experienced and budding performer,
school-aged K-12, of Central Oregon. BEAT is deeply involved with Central Oregon schools, students and
educators. BEAT's mission is to teach and present thought- and heart-provoking performances, workshops and
classes that expand the artistic abilities of young actors, and enhance the cultural experience of their
audiences.
About A Christmas Carol - The Partnership Production
Since 2006, The Tower Theatre and BEAT have worked together to provide a true theatre experience for child
actors and audiences. Over 5,000 students and 3,000 adults have experienced live theatre - many for the
first time - through the combined efforts of BEAT and the Tower. The high expectations and professionalism
of both organizations have consistently resulted in praise-worthy dramatic productions. A Christmas Carol
will be performed by an adult cast for the general public as well as a youth cast performed for schools,
students and families. A Christmas Carol is dedicated to the growth of an already incredibly supportive
arts community here in Central Oregon. It is the intent of both organizations to make this a yearly family
tradition event.
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date: OE 4 9
B E A T
3092 NE WEEPING WILLOW DR
BEND, OR 97701
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
20-5390795
DLN:
17053304058036
Contact Person:
DIANE M GENTRY ID# 31361
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
August 31
Public Charity Status:
170 (b) (1) (A) (vi)
Form 990 Required:
Yes
Effective Date of Exemption:
August 17, 2006
Contribution Deductibility:
Yes
Advance Ruling Ending Date:
August 31, 2010
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. During your advance ruling
,period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return the completed form. We will
then notify you, in writing, about your public charity status.
Please see enclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your responsibilities as an exempt
organization.
Letter 1045 (DO/CG)
alr s
Economic Development Fund
Discretionary Grant Program
Organization: High Desert Museum
Organization Description: The High Desert Museum was founded in 1976 and opened
its doors in 1982. The Museum serves to broaden the knowledge and understanding of
the natural and cultural resources of the High Desert. Currently, the museum attraacts
about 130,000 visitors annually and provides education opportunities for 13,000 children.
It is staffed by 41 full-time employees and 295 volunteers.
Project Name: Fired Up About Oregon's Forests
Project Description: This program is a guided discovery tour designed for 4th to 8th
grade students. It is a full day field trip at the museum focused on the effects of fire in
ponderosa pine forest ecosystems. During the last school year, the museum offered 28 of
these free programs to schools. Foundation funding, which supported this program in the
past, has been cut. This grant request would support 18 Fired Up programs.
Project Period: September 2, 2008-June 11, 2009
Amount of Request: $5,000
Previous Grants: None
AJ . -
G
6 2-c
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke C x All Three Commissioners
Date: 9/5/08 Project Name: Fired Up About Oregon's Forests!
Project Beginning Date: 2008 Project End Date: I Tunp 11- 2009
Amount of Request: $5,000 Date Funds Needed: Sept. 29, 2008
Applicant/Organization: High Desert Museum Tax ID 510179336
Address: 159800 S. Hwy 97 City & Zip: Bend 97702
Contact Name(s): Janeanne A. Upp President Telephone: 541-382-4754
Fax: F41-382-5256 Alternate Phone: Email: jupp@highdesertmuseu~.org
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By:
Date:
Declined: By: Date:
Description of the High Desert Museum
In 1976, Don Kerr founded the High Desert Museum "...to wildly excite, and responsibly teach". In 1982, the Museum
opened its doors and began telling the story of the natural and cultural history of the High Desert. The High Desert region
extends west to the Cascade and Sierra Nevada Mountains, east to the Rockies, south to the Colorado Plateau, and north
across the Columbia Plateau into southeastern British Columbia; one-fifth of the continental United States. Reflecting our
founder's commitment and dream, the Museum serves to broaden the knowledge and understanding of the natural and
cultural resources of the High Desert. Today, with a full-time staff of 41, ably complemented by 295 enthusiastic
volunteers including 55 teens, we annually welcome 130,000 visitors as well as educate 13,000 school children. Guided by
our mission, we inspire and foster stewardship of our region: Through exhibits, wildlife and living history, the High Desert
Museum moves audiences to discover their connection to the past, their role in the present and their responsibility to the
future.
Project Description
We respectfully request $5,000 towards the funding of our vital youth education program, "Fired Up About Oregon's
Forests!" This extremely popular guided discovery tour designed for 4th through 8th grade, features a full-day field trip at the
Museum focusing on the effects of fire in ponderosa pine forest ecosystems. During the trip to the Museum, our
instructors guide students through activities using the exhibits, our forest surrounding the Museum, and our classrooms.
Hands-on, inquiry-based activities include examining the elements fires need to burn, exploring forest fuel layers, learning
about the benefits of fire in a forest, forensically finding the history of fires through tree scars, and investigating fire control
methods such as fire lines. These activities meet Oregon State Education Standards. Last year we provided 28 free
programs to schools. Unfortunately, the foundation that we have relied on to support this free program has recently cut
their budget for funding this valuable resource. We seek funding to offer 18 free Fired Up! programs to Deschutes County
schools.
Project Timeline
Offering free Fired Up! programs will begin September 29, 2008 and continue until the first week of June, 2009. Last year
the Museum hosted almost 1,000 students for this discovery tour. We anticipate hosting approximately three schools each
month during the school year.
Community Impact
Strong economic health begins with an educated and knowledgeable populous. Our compelling educational programming
supports our community through hands-on, tangible experiences that instill a sense of personal responsibility and cultivate
citizens to be stewards of the environment. Currently, we have more requests for free field trips than we can support. Our
project responds to this demand by offering rich educational programming at no cost. Economically strong communities
rely on individuals who understand their place in, and impact on, the natural world. In Central Oregon, we have a tangible
connection to wild fires - Fired Up! helps educate citizens regarding this potent component of our landscape.
Deschutes County Beneficiaries
We will offer free Fired Up! programs to Deschutes County schools. Students from Sisters, Redmond, and the Bend-
LaPine Districts will be able to attend this all-day, discovery field trip at the Museum at no charge. A grant of $5,000 will
allow us to offer this free program to 18 classes. We expect 540 students and 180 teachers and chaperones joining us at
the Museum to experience Fired Up!
Program Expenditures
We anticipate that each Fired Up! program costs approximately $272. Program costs include an average of $110 for travel
(the Museum pays for the school bus), nine hours of staff time ($126) per field trip, one hour of administrative time ($11),
$25 of ancillary costs (shipping, handling, and printing). Also, we expect to spend approximately $100 in replacing
materials that we use repeatedly. A grant of $5,000 allows us to offer 18 free programs and purchase $104 in materials.
The Museum will contribute six hours of volunteer staff time and six hours of classroom rental time (valued at $228 per
class) for each field trip. We will continue seeking external funding for this beneficial program and have begun
coordinating with Project Wildfire to grow our fire ecology education program.
Thank you for your consideration of our proposal. We look forward to partnering with you to build a stronger community
Page 1 of 1
Internal Revenue Service
District Director
Data: SUN 15 1977
Western Natural History Institute
1234 N. W. 25`' Avenue
Portl and, Oregon 97210
Department of the Treasury
P. 0. Box 21224
Seattle, Washington 98111
Our Lotter Dated:
February 17, 1976
Person to Contact:
Sandra L. Burger
Contact Telephone Number.
(206) 442-5110
Gen tl emen:
This modifies our letter of the above date in which we stated that
you would be treated as an organization which is not a private foundation
until the expiration of your advance ruling period.
Based on the information you submitted, we have determined that you
are not a private foundation within the meaning of section 509(a) of the
-Internal Revenue Code, because you are an organization of the type described
in section 509(a)(2) Your exempt status under section 501(c)(3) of the
code is still in 'effect.
Grantors and contributors may-rely on this determination until the
Internal Revenue Service publishes notice to the contrary. However, a
grantor or a contributor may not rely on this determination if he or she was
in part responsible for, or was aware of, the act or failure to act that.
resulted in your loss of section 509(a)(2) status,. or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 509(a)(2) organization.
Because this letter could help resolve any questions about your private
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
sincerely yours,
Michael Sassi
District Director
Form L-399 (Rev. 1-7