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2008-868-Minutes for Meeting September 03,2008 Recorded 10/1/2008DESCHUTES COUNTY OFFICIAL RECORDS ~}O~8~QCQ NANCY BLANKENSHIP, COUNTY CLERK C} ` 868 COMMISSIONERS' JOURNAL 10/01/2008 08;36;03 AM 2008-868 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 3, 2008 Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; David Inbody, Assistant to the Administrator; David Givans, Internal Auditor; and Tom Anderson, Dan Haldeman, Peter Russell, Peter Gutowsky and Barbara Rich, Community Development. Also present briefly were three citizens who left when advised that the Humane Society of Redmond issue is not ready to discuss as the report from the auditor is not yet available. Chair Luke opened the meeting at 1:30 p.m. 1. Finance/Tax Update. Mr. Wynne said that the laws have changed regarding collateral and the balances needed; a higher collatorization requires a little less work. An Oregon law was changed and this affects government agencies. Investment rates continue to be higher than expected. They seem to have stabilized around 3.6%. Mr. Wynne said that the ten year is unknown, but the one year seems to be more stable. In regard to the general fund, Clerk revenue is down significantly. There is not enough data at this time to project future general fund revenue, but it could be down for the fiscal year as much as $600,000 or more. Beginning capital was above budget, which will help. There are some open positions that help the bottom line. Regarding Community Development earnings, they continue to decline. Last year was a poor year compared to others, but this year is even worse. Per the budget, expenses are about twice the amount of revenue at this point. Minutes of Administrative Work Session Wednesday, September 3, 2008 Page 1 of 5 Pages Tom Anderson projects that after all of the reserves are transferred, and all the contingencies are used up, there remains a projected deficit of $346,000 at year- end. The Health Benefits Fund seems to be doing well. The other departments are holding their own when compared to projections. 2. Solid Waste Update. Timm Schimke said that Oregon passed a law that if a company manufactures or sells electronics, they have to agree to participate in the collection and handling of used electronics equipment, based on weight. A group of manufacturers can join together and do their own program. The State had expected to handle most of it and was surprised that others are willing. This applies to any area that has over 100,000 people. Each county needs to have at least one entity to handle this. Knott Landfill can be a collection point and can agree to take the equipment in. The law only talks about recycling computers, laptops and printers, but not other things like scanners and mice. There is lead and other precious materials in this equipment. The City of Sisters would like to get out of the garbage business. If they can cut a deal, the buyer of Bailey's should be up and running in a few months. Sisters hauls to the Fryrear facility. At this time, Mr. Schimke presented a spreadsheet with information projected out to 2031. Closure activities continue and significant expenditures will occur even after the landfill has stopped receiving garbage. The tonnage charge for the public computed with haulers comes to about $47 per ton average. That will increase to $52, then to $57, then $62 and up from there. Every major construction of a cell or other projects is bonded. Minutes of Administrative Work Session Wednesday, September 3, 2008 Page 2 of 5 Pages There is no end use stated but there is a DEQ closure computed. Mr. Kanner said there will be about $5 million in the post-closure fund at that point. Commissioner Luke stated that those who use the facilities should pay for it at that time. Mr. Kanner stated that quite a bit of reserves have already been built up for this purpose. Mr. Schimke noted that new services expect to pay for their usage. He said that he computed the numbers out to 2031 because at that point bonds start to fall off. He explained that there are many conversion options for the future, such as using landfill material for roads and ways to create and use energy. He feels that if they go to a $5 a ton increase next year, they can hold that for a few years. Then they could go to a $3 a ton increase for a number of years. All of this is based on a 3% increase in tons, which is conservative based on previous years, but a higher amount could cause the closure to happen sooner. $3 to $5 million will be invested in the Negus facility in the future as well. 3. Groundwater Protection Work Plan. Mr. Kanner gave a brief overview, and asked where the County needs to go from here regarding the local rule. There are issues to address, such as monitoring wells, financial assistance, possible sewer districts and so on. Barbara Rich said the local rule implementation is short-term; this involves notice, permitting, website updates and action items. Realtors and mortgage people seem to be comfortable with properties being flagged so that this will be picked up in title searches. This should not hinder a potential sale, and is the only logical way to make sure nothing falls through the cracks. Don Haldeman said they have changed out about ten or twelve systems thus far. Commissioner Luke asked if staff could contact these people and find out what it actually cost them, since estimates have been from one extreme to another. Minutes of Administrative Work Session Wednesday, September 3, 2008 Page 3 of 5 Pages Tom Anderson said that Pahlisch Homes has suspended their rebate program since they are not building right now. They laid off two-thirds of their staff. They may want to purchase the PRC's in the future, however. Perhaps the County can purchase from owners and hold on to them until things are better. However, Community Development has limited funding right now. As to whether to reappoint the Financial Advisory Committee members, perhaps they could be other than Board appointed. Also, maybe this group could work on other issues besides the financial part. Ms. Rich stated that short-term work is more for reorienting the public and internal work. Mr. Anderson said he will be meeting with Sunriver representatives and the DEQ to talk about Sunriver's sewer system. Discussion occurred regarding the potential for a ballot measure. The earliest this could happen is March 2009. 4. Redmond Humane Society Update (tentative). The information expected from the auditors has not yet arrived, so this item was postponed. 5. Economic Development Grant Fund Requests. None were offered. 6. Update of Commissioners' Meetings and Schedules. None were discussed. 7. Other Items. None were offered. Minutes of Administrative Work Session Wednesday, September 3, 2008 Page 4 of 5 Pages Being no further discussion, the meeting adjourned at 4:45 p.m. DATED this 3rd Day of September 2008 for the Deschutes County Board of Commissioners. R. Luke, Chair ATTEST: &Uw'L6lhl Recording Secretary Minutes of Administrative Work Session Wednesday, September 3, 2008 Page 5 of 5 Pages Tammy (Baneyyl 4eRon, Vice Chair Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orl? WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, SEPTEMBER 3, 2008 1. Finance/Tax Update - Marty Wynne 2. Solid Waste Update - Timm Schimke 3. Groundwater Protection Work Plan - Tom Anderson 4. Redmond Humane Society Update (tentative) 5. Economic Development Grant Fund Requests 6. Update of Commissioners' Meetings and Schedules 7. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regardinga meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. N a~ L co x co Ll. 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LL co LL LL U LL J on LL ILL ~'LL '(j LL m LL 'u U. Co 7 LL LL Q LL U) 'LL LL LL ILL U. LLI U'LL LL J'm I F, Memorandum Date: August 21, 2008 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find July 2008 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Revised Year End $ Budget Actual Variance FY % Coll. % L Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 6,050,000 $ 6,461,433 $ 411,433 1oo% 107% * $6,050,000 $6,461,433 $ 411,433 Revenues Property Taxes 1,618,458 107,604 (1,510,854) 8% 1% a) 19,421,500 19,421,500 - Gen. Rev. - excl. Taxes 217,405 301,824 84,419 8% 12% 2,608,861 2,608,861 - Assessor 71,774 223,557 151,783 8% 26% b) 861,290 861,290 - County Clerk 142,968 97,550 (45,418) 8% 6% 1,715,612 1,715,612 - BOPTA 1,092 4,360 3,268 8% 33% b) 13,098 13,098 - District Attorney 29,706 10,950 (18,756) 8% 3% 356,474 356,474 - Finance/Tax 16,612 54,506 37,894 8% 27% 199,346 199,346 - Veterans 5,833 17,864 12,031 8% 26% b) 70,000 70,000 - Property Management 8,507 8,507 - 8% 8% 102,080 102,080 - Grant Projects 167 166 (1) 8% 8% 2,000 2,000 - Total Revenues 2,112,522 826,888 (1,285,634) 8% 3% 25,350,261 25,350,261 - TOTAL RESOURCES 8,162,522 7,288,321 (874,201) 8% 23% 31,400,261 31,811,694 411,433 REQUIREMENTS: Exp. Expenditures Assessor 304,508 257,907 46,601 8% 7% 3,654,092 3,654,092 - County Clerk 128,271 90,097 38,174 8% 6% 1,539,252 1,539,252 - BOPTA 5,152 3,583 1,569 8% 6% 61,823 61,823 - District Attorney 401,272 378,206 23,066 8% 8% 4,815,262 4,815,262 - Finance/Tax 65,753 49,234 16,519 8% 6% 789,040 789,040 - Veterans 19,747 18,233 1,514 8% 8% 236,965 236,965 - Property Management 21,203 19,632 1,571 8% 8% 254,431 254,431 - Grant Projects 8,899 8,396 503 8% 8% 106,784 106,784 - Non-Departmental 96,435 48,999 47,436 8% 4% 1,157,222 1,157,222 - Contingency 491,231 - 491,231 8% n/a 5,894,768 - 5,894,768 1,542,471 874,287 668,184 8% 5% 18,509,639 12,614,871 5,894,768 Transfers Out 1,074,219 973,879 100,340 8% 8% 12,890,622 12,890,622 - TOTAL REQUIREMENTS 2,616,690 1,848,166 768,524 8% 6% 31,400,261 25,505,493 5,894,768 NET (Resources - Requirements) 5,545,832 5,440,155 (105,677) - 6,306,201 6,306,201 * Beginning net working capital includes $3,160,000 due from Fund 457. Will be repaid with FF&C, 2008 borrowing (Sept 2008) a) Approximately 85% of the property taxes are collected in October and November b) Majority of the revenue received quarterly. First quarter payment received in July. COMM JUSTICE-JUVENILE Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES: Beg. Net Working Capital Revenues Federal Grants SB #1065-Court Assess. Discovery Fee Food Subsidy Juvenile Crime Prevention Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous MIP Diversion Fees Interest on Investments Leases Level 7 Total Revenues Year to Date Budget Actual Variance FY % Coll. $1,090,000 $1,161,150 $ 71,150 100% 107% Year End Budget Projection Variance $1,090,000 $1,161,150 $ 71,150 15,423 - (15,423) 8% 0% 185,075 185,075 - 5,333 2,239 (3,094) 8% 3% 64,000 64,000 - 1,333 95 (1,238) 8% 1% 16,000 16,000 - 3,250 - (3,250) 8% 0% 39,000 39,000 - 30,348 - (30,348) 8% 0% 364,171 364,171 - 5,000 - (5,000) 8% 0% 60,000 60,000 - 42 - (42) 8% 0% 500 500 - 28,641 - (28,641) 8% 0% 343,696 343,696 - 25 - (25) 8% 0% 300 300 - 133 150 17 8% 9% 1,600 1,600 - 2,500 4,157 1,657 8% 14% 30,000 30,000 - 1,050 433 (617) 8% 3% 12,600 12,600 - 7,500 - (7,500) 8% 0% 90,000 90,000 - 100,578 7,074 (93,504) 8% 1% 1,206,942 1,206,942 - Transfers In-General Fund 500,653 500,653 - 8% 8% 6,007,840 6,007,840 - TOTAL RESOURCES 1,691,231 1,668,877 (22,354) 8% 20% 8,304,782 8,375,932 71,150 REQUIREMENTS: Exp. Expenditures Community Justice-Juvenile Personal Services 242,029 240,492 1,537 8% 8% 2,904,352 2,904,352 - Materials and Services 136,988 75,303 61,685 8% 5% 1,643,861 1,643,861 - Capital Outlay 8 - 8 8% 0% 100 - 100 Juvenile Resource Center Personal Services 241,198 216,279 24,919 8% 7% 2,894,375 2,894,375 - Materials and Services 17,298 22,074 (4,776) 8% 11% 207,573 207,573 - Capital Outlay 8 - 8 8% 0% 100 - 100 Contingency 54,535 - 54,535 8% n/a 654,421 - 654,421 TOTAL REQUIREMENTS 692,064 554,148 137,916 8% 7% 8,304,782 7,650,161 654,621 NET (Resources - Requirements) 999,167 1,114,729 115,562 - 725,771 725,771 SHERIFF - Revenue Detail Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES: Beg. Net Working Capital Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest Total Revenues TOTAL RESOURCES Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ - $ 138,600 $ 138,600 100% 1,668,458 1,668,458 - 8% 1,030,652 1,030,652 - 8% - 5,090 5,090 8% 2,699,110 2,704,200 5,090 8% nla $ - $ 138,600 $ 138,600 8% 20,021,501 20,021,501 - 8% 12,367,820 12,367,820 - n/a - 5,090 5,090 8% 32,389,321 32,394,411 5,090 2,699,110 2,842,800 143,690 8% 9% 32,389,321 32,533,011 143,690 REQUIREMENTS: EXPENDITURES & TRANSFERS Sheriffs Division Civil Automotive/Communications Investigations/Evidence Patrol/Civil/Comm Supp Records Adult Jail Court Security Emergency Services Special Services Division Regional Work Center Training Division Non-Departmental Contingency Exp. 186,776 183,926 2,850 8% 8% 2,241,306 2,241,306 - 97,565 81,319 16,246 8% 7% 1,170,770 1,170,770 - 107,852 30,664 77,188 8% 2% a) 1,294,212 1,294,112 100 143,285 149,593 (6,308) 8% 9% 1,719,422 1,719,422 - 648,666 639,260 9,406 8% 8% 7,783,987 7,783,987 - 56,194 49,823 6,371 8% 7% 674,326 674,226 100 821,876 621,620 200,256 8% 6% b) 9,862,507 9,862,507 - 17,928 16,031 1,897 8% 7% 215,135 215,035 100 15,278 13,886 1,392 8% 8% 183,338 183,238 100 107,021 92,319 14,702 8% 7% 1,284,257 1,284,257 - 221,567 193,746 27,821 8% 7% c) 2,658,798 2,658,798 - 20,848 14,747 6,101 8% 6% 250,173 250,073 100 3,644 3,644 - 8% 8% 43,725 43,725 - 246,447 - 246,447 8% n/a 2,957,365 - 2,957,365 Transfers Out 4,167 - 4,167 8% TOTAL REQUIREMENTS 2,699,114 2,090,578 608,536 8% NET (Resources - Requirements) (4) 752,222 752,226 0% 50,000 50,000 - 6% 32,389,321 29,431,456 2,957,865 3,101,555 3,101,555 SHERIFF -Expenditure Detail Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES: Beg. Net Working Capital Total Revenues TOTAL RESOURCES REQUIREMENTS: Sheriffs Services Personnel Materials & Services Capital Outlay Total Sheriff's Services Civil Personnel Materials & Services Capital Outlay Total Civil Automotive/Communications Personnel Materials & Services Capital Outlay Total Automotive/Communications I nvestigations/Eyidence Personnel Materials & Services Capital Outlay Total Investigations/Evidence Patrol/Civil/Comm Support Personnel Materials & Services Capital Outlay Total Patrol/Civil/Comm Supp Records Personnel Materials & Services Capital Outlay Total Records Adult Jail Personnel Materials & Services Capital Outlay Total Adult Jail Court Security Personnel Materials & Services Capital Outlay Total Transport/Court Security Emergency Services Personnel Materials & Services Capital Outlay Total Emergency Services Special Services Personnel Materials & Services Capital Outlay Total Special Services Regional Work Center Personnel Materials & Services Capital Outlay Total Regional Work Center Training Personnel Materials & Services Capital Outlay Total Training Non-Departmental Materials & Services Transfers Out Contingency Total Non-Departmental Total Requirements NET (Resources - Requirements) 8% 4% 0% 9% 10% 0% 8% 2% 0% 7% 1% 0% 8% 0% n/a 6% 1,146,126 1,146,126 822,680 822,680 272,500 272,500 2,241,306 2,241,306 - 1,074,859 1,074,859 64,179 64,179 31,732 31,732 1,170,770 1,170,770 - 372,197 372,197 921,915 921,915 100 - 100 1,294,212 1,294,112 100 1,440,140 1,440,140 - 255,282 255,282 24,000 24,000 1,719,422 1,719,422 - 6,902,598 6,902,598 541,309 541,309 340,080 340,080 7,783,987 7,783,987 - 590,867 590,867 83,359 83,359 - 100 - 100 674,326 674,226 100 7,516,390 7,516,390 - 1,365,117 1,365,117 981,000 981,000 9,862,507 9,862,507 - 199,506 199,506 - 15,529 15,529 - 100 - 100 215,135 215,035 100 166,446 166,446 - 16,792 16,792 - 100 - 100 183,338 183,238 100 825,184 825,184 - 172,928 172,928 286,145 286,145 1,284,257 1,284,257 2,171,520 2,171,520 455,278 455,278 32,000 32,000 - 2,658,798 2,658,798 - 200,784 200,784 - 49,289 49,289 - 100 - 100 250,173 250,073 100 43,725 43,725 - 50,000 50,000 - 2,957,365 - 2,957,365 3,051,090 93,725 2,957,365 32,389,321 29,431,456 2,957,865 - 3,101,555 3,101,555 Year to Date 7Revised Year End Bud et Actual Variance FY % Coll% t Projection Variance $ - $ 138,600 $ 138,600 100% n/a $ - $ 138,600 $ 138,600 2,699,110 2,7049200 5,090 8% 8% 32,389,321 32,394,411 5,090 2,699,110 2,842,800 143,690 8% 9% 32,389,321 32,533,011 143,690 Exp. 95,511 94,328 68,557 89,598 22,708 - 186,776 183,926 89,572 78,271 5,348 3,048 2,644 - 97,564 81,319 1,183 8% (21,041) 8% 22,708 8% 2,850 11,301 8% 2,300 8% 2,644 8% 16,245 4,011 72,815 8% 30,664 77 127,277 22,316 149,593 533,573 41,644 64,579 639,260 47,240 2,583 4,364 563,774 62,592 621,620 200,256 16,626 15,593 1,033 1,294 438 856 8 8 17,928 16,031 1,897 13,871 13,281 590 8% 1,399 605 794 8% 8 - 8 8% 15,278 13,886 1,392 68,765 74,730 (5,965) 8% 14,411 17,589 (3,178) 8% 23,845 - 23,845 8% 107,021 92,319 14,702 180,960 184,566 (3,606) 8% 37,940 9,180 28,760 8% 2,667 - 2,667 8% 221,567 193,746 27,821 16,732 14,329 2,403 8% 4,107 418 3,689 8% 8 - 8 8% 20,847 14,747 6,100 3,644 3,644 - 8% 4,167 4,167 8% 246,447 246,447 8% 254,258 3,644 250,614 2,699,111 2,090,578 608,533 8% (1) 752,222 752,223 31,016 26,653 4,363 8% 76,826 8 8 8% 107,850 ,186 120,012 (7,265) 8% 21,274 (1,042) 8% 2 2,000 8% .000 143 (6,307) ,286 575,217 45,109 28,340 648,666 49,239 6,947 8 56,194 626,366 113,760 81,750 821,876 644 8% 4,001 8% (36,239) 8% 9,406 1,999 8% 364 8% 8 8% 6,371 11% 592 8% 55,914 8% 81,750 8% 8% 0% 7% 5% 0% 7% 0% 0% 9°/a 9% 0% 8% 8% 19% 8% 3% 0% 8% 4% 0% 8% 8% 8% 3% 8% 0% Sheriff Notes Statement of Financial Operating Data One Month Ended July 31, 2008 a) Auto/Comm variance due to timing of transfer to Fund 245 Interagency Communications. The transfer will occur prior to the end of Q 1. b) Adult Jail variance due to delays in filling open Sergeant, Correction Deputy and Maintenance positions and timing of expenditures on the control system capital project. c) Work Center variance due to timing of expenditures for programs and inmate meals. Sheriff 701 Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants State Grant Transp. of State Wards SB 1145 Des Cty Court Security Des Cty Juvenile Contract Inmate Commissary Fees Work Center Work Crews Concealed Handgun Classes Soc Sec Incentive-Fed Miscellaneous Medical Services Reimb Restitution Sheriff Fees Interest Interest on Unsegregated Rentals Donations Total Revenues I Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $2,560,294 $ 2,611,375 $ 51,081 8% n/a $2,560,294 $2,611,375 $ 51,081 1,214,049 - (1,214,049) 8% 0% a) 14,568,591 22,454 70,152 47,698 8% 26% a) 269,452 1,667 - (1,667) 8% n/a 20,000 3,763 - (3,763) 8% 0% 45,156 417 - (417) 8% 0% 5,000 161,318 483,955 322,637 8% 25% b) 1,935,819 10,750 10,717 (33) 8% 8% 129,000 2,000 - (2,000) 8% 0% 24,000 5,000 - (5,000) 8% 0% 60,000 12,500 - (12,500) 8% 0% c) 150,000 133 - (133) 8% n/a 1,600 333 1,200 867 8% 30% 4,000 42 227 185 8% 45% 500 1,000 - (1,000) 8% 0% 12,000 88 6 (82) 8% 1% 1,050 12,801 13,599 798 8% 9% 153,615 3,750 6,001 2,251 8% 13% 45,000 300 110 (190) 8% 3% 3,600 2,734 3,647 913 8% 11% 32,824 - - 8% n/a - 1,455,099 589,614 (865,485) 8% TOTAL RESOURCES 4,015,393 3,200,989 (814,404) 8% REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 1,668,459 1,668,458 1 8% 3% 17,461,207 17,461,207 - 16% 20,021,501 20,072,582 51,081 _EX p. 9/61 8% 20,021,501 20,021,501 - TOTAL REQUIREMENTS 1,668,459 1,668,458 1 8% 8% 20,021,501 20,021,501 - NET (Resources - Requirements) 2,346,934 1,532,531 (814,403) - 51,081 51,081 a) Approximately 85% of the property taxes are collected in October and November b) Quarterly payment of 1145 revenue received in June 2008 c) Timing of payments for work crews. Expect revenue to increase as work crews expand. 14,568,591 269,452 20,000 45,156 5,000 1,935,819 129,000 24,000 60,000 150,000 1,600 4,000 500 12,000 1,050 153,615 45,000 3,600 32,824 Sheriff 702 Statement of Financial Operating Data One Month Ended July 31, 2008 I Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,169,561 $ 1,178,510 $ 8,949 8% n/a $ 1,169,561 $1,178,510 $ 8,949 Revenues Tax Revenues - Current 591,402 - (591,402) 8% 0% a) 7,096,836 7,096,836 - Tax Revenues - Prior 10,732 39,844 29,112 8% 31% a) 128,785 128,785 - Federal Grants 2,375 1,722 (653) 8% 6% 28,500 28,500 - US Forest Service 6,000 - (6,000) 8% 0% 72,000 72,000 - State Grant 6,616 - (6,616) 8% 0% 79,392 79,392 - SB #1065 Court Assessment 5,583 2,239 (3,344) 8% 3% 67,000 67,000 - Marine Board License Fee 8,245 - (8,245) 8% 0% b) 98,944 98,944 - Narcotic Task Force 9,167 - (9,167) 8% 0% 110,000 110,000 - Des Cty General Fund Grnt 17,915 - (17,915) 8% 0% c) 214,980 214,980 - Des Cty Transient Room Tax 202,918 - (202,918) 8% 0% d) 2,435,020 2,435,020 - Des Cty Other Grant 10,514 - (10,514) 8% 0% e) 126,167 126,167 - City of Sisters 32,771 33,335 564 8% 8% 393,255 393,255 - Des Cty Tax/Fin Contract 229 - (229) 8% 0% 2,750 2,750 - Des Cty CDD Contract 4,530 4,530 - 8% 8% 54,365 54,365 - Des Cty Solid Waste Cntrt 4,530 4,530 - 8% 8% 54,365 54,365 - Des Cty Clerk/Election 250 - (250) 8% 0% 3,000 3,000 - Security & Traffic Reimb 2,167 981 (1,186) 8% 4% 26,000 26,000 - Seat Belt Program 500 850 350 8% 14% 6,000 6,000 - Miscellaneous 208 310 102 8% n/a 2,500 2,500 - Sheriff Fees 417 603 186 8% n/a 5,000 5,000 - Court Fines & Fees 7,083 7,940 857 8% 9% 85,000 85,000 - Impound Fees 6,250 5,700 (550) 8% 8% 75,000 75,000 - Interest 2,500 1,729 (771) 8% 6% 30,000 30,000 - Interest on Unsegregated 200 54 (146) 8% 2% 2,400 2,400 - Grants - Private - 2,000 2,000 8% n/a - 2,000 2,000 Sale of Equip & Material 83 - (83) 8% 0% 1,000 1,000 - Total Revenues 933,185 106,367 (826,818) 8% 1% 11,198,259 11,200,259 2,000 TOTAL RESOURCES 2,102,746 1,284,877 (817,869) 8% 10% 12,367,820 12,378,769 10,949 REQUIREMENTS: Exp, 0/u EXPENDITURES & TRANSFERS Materials and Services 1,030,652 1,030,652 - 8% 8% 12,367,820 12,367,820 - TOTAL REQUIREMENTS 1,030,652 1,030,652 - 8% 8% 12,367,820 12,367,820 - NET (Resources - Requirements) 1,072,094 254,225 (817,869) a) Approximately 85% of the property taxes are collected in October and November b) Marine Board fees for marine patrol are received in semi-annually in Feb. and June c) Payment from Deschutes County (General Fund) will be made in June 2009. d) Timing of Sheriffs Office allocation of room tax revenue. e) Portion of court fines and fees collected by Justice Court to be paid in June 2009. 10,949 10,949 HEALTH Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Projection Variance RESOURCES: Beg. Net Working Capital $ 707,000 $ 807,386 $ 100,386 100% 114% $ 707,000 $ 807,386 $ 100,386 Revenues Medicare Reimbursement 333 - (333) 8% 0% 4,000 4,000 - State Grant 132,818 128,751 (4,067) 8% 8% 1,593,814 1,593,814 - Child Dev & Rehab Center 2,895 - (2,895) 8% 0% a) 34,737 34,737 - State Miscellaneous 21,452 - (21,452) 8% 0% 257,425 257,425 - OMAP 22,500 9,755 (12,745) 8% 4% 270,000 270,000 - Family Planning Exp Proj 39,583 - (39,583) 8% 0% 475,000 475,000 - Grants - 2,175 2,175 8% n/a - 2,175 2,175 Contract Payments/ESD 667 - (667) 8% 0% a) 8,000 8,000 - Patient Insurance Fees 7,621 7,777 156 8% 9% 91,450 91,450 - Health Dept/Patient Fees 18,542 12,838 (5,704) 8% 6% 222,500 222,500 - Vital Records-Birth 3,333 2,670 (663) 8% 7% 40,000 40,000 - Vital Records-Death 7,833 8,215 382 8% 9% 94,000 94,000 - Interest on Investments 3,167 2,751 (416) 8% 7% 38,000 38,000 - Donations 758 292 (466) 8% 3% 9,100 9,100 - Interfund Contract 10,520 - (10,520) 8% 0% a) 126,242 126,242 - Administrative Fee 2,250 2,250 - 8% 8% 27,000 27,000 - Interfund Grant - - - 8% n/a - - - Total Revenues 274,272 177,474 (96,798) 8% 5% 3,291,268 3,293,443 2,175 Transfers In-Reserve Fund 2,083 - (2,083) 8% 0% 25,000 - (25,000) Transfers In-General Fund 220,103 220,103 - 8% 8% 2,641,236 2,641,236 - TOTAL RESOURCES 1,203,458 1,204,963 3,588 8% 18% 6,664,504 6,742,065 77,561 REQUIREMENTS: Exp. Expenditures Personal Services 378,013 368,779 9,234 8% 8% 4,536,160 4,536,160 - Materials and Services 121,377 43,584 77,793 8% 3% 1,456,529 1,456,529 - Capital Outlay 2,083 - 2,083 8% 0% 25,000 25,000 - Transfers Out 12,500 - 12,500 8% 0% 150,000 150,000 - Contingency 41,401 - 41,401 8% n/a 496,815 - 496,815 TOTAL REQUIREMENTS 555,374 412,363 143,011 8% 6% NET (Resources - Requirements) 648,084 792,600 146,599 a) Payments received quarterly within 30 days of end of each quarter. 6,664,504 6,167,689 496,815 574,376 574,376 MENTAL HEALTH Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES: Beg. Net Working Capital Revenues Marriage Licenses Divorce Filing Fees Domestic Partnership Fee Federal Grants State Grants State Miscellaneous Title 19 Liquor Revenue School Districts Miscellaneous Patient Insurance Fees Patient Fees Interest on Investments Rentals Donations Interfund Contract Administrative Fee Crime Prevention Services Year to Date Budget Actual Variance FY % Coll. 0/6 $ 2,750,000 $ 2,668,513 $ (81,487) 100% 97% Revised Year End Budget.. Projection Variance Total Revenues Transfers In-General Fund Transfers In-Other TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) $ 2,750,000 $ 2,668,513 $ (81,487) 458 830 372 8% 15% 5,500 5,500 - 10,417 12,500 2,083 8% 10% 125,000 125,000 - 167 10 (157) 8% n/a 2,000 2,000 - 11,806 - (11,806) 8% 0% a) 141,673 141,673 - 436,949 - (436,949) 8% 0% 5,243,386 5,243,386 - 14,976 5,585 (9,391) 8% 3% b) 179,716 179,716 - 25,059 1,399 (23,660) 8% 0% 300,705 300,705 - 8,833 - (8,833) 8% 0% 106,000 106,000 - 8,333 - (8,333) 8% 0% c) 100,000 100,000 - 7,317 405 (6,912) 8% 0% 87,800 87,800 - 18,125 3,096 (15,029) 8% 1% 217,500 217,500 - 958 420 (538) 8% 4% 11,500 11,500 - 6,083 8,778 2,695 8% 12% 73,000 73,000 - 1,375 - (1,375) 8% 0% 16,500 16,500 - 833 - (833) 8% 0% 10,000 10,000 - 260 260 - 8% 8% 3,120 3,120 - 241,400 241,400 - 8% 8% 2,896,800 2,896,800 - 11,990 - (11,990) 8% 0% 143,884 143,884 - 805,339 274,683 (530,656) 8% 3% 9,664,084 9,664,084 - 129,242 129,242 - 8% 8% 1,550,899 1,550,899 - 37,819 37,819 - 8% 8% 453,825 453,825 - 3,722,400 3,110,257 (612,143) 8% 22% 14,418,808 14,337,321 (81,487) Exp. 696,941 637,395 59,546 8% 8% 8,363,297 8,363,297 - 358,696 166,576 192,120 8% 4% 4,304,348 4,304,348 - 8 - 8 8% 0% 100 - 100 12,500 - 12,500 8% 0% 150,000 150,000 - 133,422 - 133,422 8% n/a 1,601,063 - 1,601,063 1,201,567 803,971 397,596 8% 6% 14,418,808 12,817,645 1,601,163 2,520,833 2,306,286 (214,547) - 1,519,676 1,519,676 a) Grant billing paid quarterly, in arrears. b) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment. c) Services to school districts commence at start of school year and are billed monthly in arrears. COMMUNITY DEVELOPMENT Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ (2,777,224) $ (2,667,072) $ 110,152 100% 96% $ (2,777,224) $ (2,667,072) 110,152 Revenues Admin-Operations 2,938 (6,255) (9,193) 8% -18% a) 35,250 16,000 (19,250) Admin-GIS 417 150 (267) 8% 3% b) 5,000 4,500 (500) Admin-Code Enforcement 25,708 19,831 (5,877) 8% 6% c) 308,500 228,000 (80,500) Building Safety 143,475 102,921 (40,554) 8% 6% c) 1,721,700 1,300,000 (421,700) Electrical 37,927 30,464 (7,463) 8% 7% c) 455,125 370,000 (85,125) Contract Services 44,333 2,881 (41,452) 8% 1% d) 532,000 532,000 - Env Health-On Site Prog 60,808 28,816 (31,992) 8% 4% c) 729,700 350,000 (379,700) Env Health-Lic Facilities 57,096 26,255 (30,841) 8% 4% e) 685,150 685,150 - Env Health - Drinking H2O 6,414 - (6,414) 8% 0% d) 76,967 76,967 - EPA Grant 6,893 - (6,893) 8% 0% f) 82,714 82,714 - Planning-Current 115,123 63,655 (51,468) 8% 5% c) 1,381,475 775,000 (606,475) Planning-Long Range 50,483 26,407 (24,076) 8% 4% c) 605,795 490,000 (115,795) Total Revenues 551,615 295,125 (256,490) 8% 4% 6,619,376 4,910,331 (1,709,045) Trans In-CDD Reserve 206,843 - (206,843) 8% 0% h) 2,482,111 2,482,111 - Trans In-CDD Bldg/Elec 188,144 - (188,144) 8% 0% h) 2,257,725 2,257,725 - Trans In-Other 8 - (8) 0% 0% 100 - (100) TOTAL RESOURCES (2,018,766) (2,371,947) (353,181) 8% -28% 8,582,088 6,983,095 (1,598,893) REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Admin-Operations Division 202,553 172,699 29,854 8% 7% g) 2,430,635 2,360,000 70,635 Admin-GIS Division 26,286 22,225 4,061 8% 7% g) 315,427 297,000 18,427 Admin-Code Enforcement 20,495 18,244 2,251 8% 7% g) 245,934 235,000 10,934 Building Safety Division 94,192 87,298 6,894 8% 8% g) 1,130,309 1,066,000 64,309 Electrical Division 30,488 22,372 8,116 8% 6% g) 365,852 345,000 20,852 Contract Services 35,396 29,170 6,226 8% 7% g) 424,757 400,000 24,757 Env Health-On Site Pgm 28,629 23,765 4,864 8% 7% g) 343,547 324,000 19,547 Env Health-Lic Facilities 45,218 41,294 3,924 8% 8% g) 542,610 510,000 32,610 Env Health - Drinking H2O 7,338 6,551 787 8% 7% g) 88,057 83,000 5,057 EPA Grant 6,906 6,102 804 8% 7% g) 82,875 78,000 4,875 Planning-Current Division 90,830 66,579 24,251 8% 6% g) 1,089,954 1,032,000 57,954 Planning-Long Range Div 53,196 39,980 13,216 8% 6% g) 638,351 600,000 38,351 Contingency 73,648 - 73,648 8% n/a 883,780 - 883,780 TOTAL REQUIREMENTS 715,175 536,279 178,896 8% 6% 8,582,088 7,330,000 1,252,088 NET (Resources - Requirements) (2,733,941) (2,908,226) (174,285) h) - (346,905) (346,805) Revenues 295,125 4,910,331 Expenditures 536,279 7,330,000 Net from Operations (241,154) (2,419,669) a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest. b) Payments for custom GIS work are received as work is requested. c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget. d) Revenue is received as clients are billed, usually lagging 1-2 months behind. e) Revenue is received primarily in January and February after license renewal statements are mailed out. f) Payments are received in installments or as billed. Funds to be transferred in from Fund 297. g) Year end figures adjusted downward to reflect the CDD reduced work week (36 hours). h) The net deficit will be covered by additional transfers from the CDD Building/Electrical and CDD reserve funds in FY 2009 ROAD Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Year End Budget Actual Variance FY % Colt. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $6,108,195 $ 6,397,111 $ 288,916 100% 105% $ 6,108,195 $ 6,397,111 $ 288,916 Revenues System Development Ch 1,667 - (1,667) 8% 0% 20,000 20,000 - Mineral Lease Royalties 417 - (417) 8% n/a 5,000 5,000 - Forest Receipts 41,667 - (41,667) 8% 0% a) 500,000 500,000 - State Grant 140,776 - (140,776) 8% 0% b) 1,689,306 1,689,306 - Motor Vehicle Revenue 708,333 593,782 (114,551) 8% 7% 8,500,000 8,500,000 - City of Bend 20,833 - (20,833) 8% 0% c) 250,000 250,000 - City of Redmond 33,333 - (33,333) 8% 0% c) 400,000 400,000 - City of Sisters 4,167 - (4,167) 8% 0% c) 50,000 50,000 - Miscellaneous 3,333 1,369 (1,964) 8% 3% 40,000 40,000 - Road Vacations 83 - (83) 8% 0% 1,000 1,000 - Interest on Investments 10,417 23,182 12,765 8% 19% 125,000 125,000 - Donations 203 - (203) 8% 0% 2,440 2,440 - Interfund Contract 72,500 - (72,500) 8% 0% d) 870,000 870,000 - Equipment Repairs 25,000 - (25,000) 8% 0% e) 300,000 300,000 - Vehicle Repairs 8,333 - (8,333) 8% 0% d) 100,000 100,000 - LID Construction 7,083 - (7,083) 8% 0% d) 85,000 85,000 - Vegetation Management 7,917 - (7,917) 8% 0% d) 95,000 95,000 - Inter-fund: Forester 1,833 - (1,833) 8% 0% d) 22,000 22,000 - Car Washes 292 - (292) 8% n/a e) 3,500 3,500 - Sale of Eqp & Material 56,250 285 (55,965) 8% 0% 675,000 675,000 - Sale of Public Lands 17 - (17) 8% 0% 200 200 - Total Revenues 1,144,454 618,618 (525,836) 8% 5% 13,733,446 13,733,446 - Trans In - CDD 2,166 - (2,166) 8% 0% 25,990 25,990 - Trans In - Solid Waste 71,789 - (71,789) 8% 0% f) 861,470 861,470 - Trans In-Road Imp Res 487 - (487) 8% 0% 5,841 5,841 - TOTAL RESOURCES 7,255,302 7,015,729 (239,573) 8% 35% 20,734,942 20,162,388 288,916 REQUIREMENTS: Exp. Expenditures Personal Services 468,923 453,098 15,825 8% 8% 5,627,071 5,627,071 - Materials and Services 634,659 782,024 (147,365) 8% 10% g) 7,615,913 7,615,913 - Capital Outlay 452,130 - 452,130 8% 0% g) 5,425,565 5,425,565 - Transfers Out 25,000 - 25,000 8% 0% 300,000 300,000 - Contingency 147,199 - 147,199 8% n/a 1,766,393 - 1,766,393 TOTAL REQUIREMENTS 1,727,911 1,235,122 492,789 8% 6% NET (Resources - Requirements) 5,527,391 5,780,607 253,216 a) Annual payment to be received in January 09. b) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing c) Billing upon completion of work. d) Payment to be received in June 09 from various funds e) Billed to County departments monthly in arrears. f) Payment to be received gtrly from Solid Waste g) Seasonal expense includes overlays to occur spring 2009 20,734,942 18, 968, 549 1,766,393 1,193,839 2,055,309 ADULT PAROLE & PROBATION Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 663,144 $ 700,907 $ 37,763 100% 106% $ 663,144 $ 700,907 $ 37,763 Revenues State Miscellaneous 2,741 3,023 282 8% 9% 32,890 32,890 - SB 1145 241,995 725,932 483,937 8% 25% 2,903,945 2,903,945 - Probation Work Crew Fees 2,833 4,270 1,437 8% 13% 34,000 34,000 - Miscellaneous 417 520 103 8% 10% 5,000 5,000 - Electronic Monitoring Fee 9,167 9,940 773 8% 9% 110,000 110,000 - Probation Superv. Fees 20,833 30,904 10,071 8% 12% 250,000 250,000 - Interest on Investments 2,347 3,590 1,243 8% 13% 28,165 28,165 - Drug Court - Byrne 4,167 - (4,167) 8% 0% 50,000 50,000 - Total Revenues 284,500 778,179 493,679 8% 23% 3,414,000 3,414,000 - Transfers In-General Fund 13,090 13,090 - 8% 8% 157,078 157,078 - Transfers In-Video Lottery 8,833 8,833 - 8% 8% 106,000 106,000 - Transfers In-Sheriff 4,167 - (4,167) 8% 0% 50,000 50,000 - TOTAL RESOURCES 973,734 1,501,009 527,275 8% 34% 4,390,222 4,427,985 37,763 REQUIREMENTS: Exp. Expenditures Personal Services 266,371 244,605 21,766 8% 8% 3,196,449 3,196,449 - Materials and Services 57,688 38,266 19,422 8% 6% 692,259 692,259 - Capital Outlay 8 - 8 8% 0% 100 - 100 Contingency 41,785 - 41,785 8% n/a 501,414 - 501,414 TOTAL REQUIREMENTS 365,852 282,871 82,981 8% 6% NET (Resources - Requirements) 607,882 1,218,138 610,256 4,390,222 3,888,708 501,514 - 539,277 539,277 COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES: Beg. Net Working Capital Revenues Federal Grants Title IV - Family Sup/Pres HealthyStart Medicaid Child Care Block Grant Level 7 Services Juvenile Crime Prevention State Prevention Funds HealthyStart /R-S-G OCCF Grant Miscellaneous Court Fines & Fees Interest on Investments Grants-Private Total Revenues Year to Date I Budget Actual Variance FY % Coll. % Year End Budget Projection Variance $ 571,035 $ 532,186 $ (38,849) 100% 93% $ 571,035 $ 532,186 $ (38,849) 19,731 - (19,731) 8% 0% 236,775 236,775 - 3,138 - (3,138) 8% 0% 37,652 37,652 - 10,833 - (10,833) 8% 0% 130,000 130,000 - 6,305 - (6,305) 8% 0% 75,661 75,661 - 14,599 - (14,599) 8% 0% 175,193 175,193 - 33,088 - (33,088) 8% 0% 397,050 397,050 - 11,458 - (11,458) 8% 0% 137,500 137,500 - 30,501 - (30,501) 8% 0% 366,017 366,017 - 61,608 - (61,608) 8% 0% 739,295 739,295 - 667 - (667) 8% 0% 8,000 8,000 - 2,000 1,923 (77) 8% 8% 24,000 24,000 - 2,083 2,419 336 8% 10% 25,000 25,000 - 833 - (833) 8% 0% 10,000 10,000 - 196,844 4,342 (192,502) 8% 0% 2,362,143 2,362,143 - Trans from General Fund 29,275 29,275 - 8% 8% 351,295 351,295 - Trans from GF-Other 574 - (574) 8% 0% 6,891 6,891 - Total Transfers In 29,849 29,275 (574) 8% 8% 358,186 358,186 - TOTAL RESOURCES 797,728 565,803 (231,925) 8% 17% 3,291,364 3,252,515 (38,849) REQUIREMENTS: Exp. Expenditures Personal Services 47,345 48,475 (1,130) 8% 9% 568,142 568,142 - Materials and Services 190,284 15,101 175,183 8% 1% 2,283,412 2,283,412 - Capital Outlay 8 - 8 8% 0% 100 - 100 Contingency 36,643 - 36,643 8% n/a 439,710 - 439,710 TOTAL REQUIREMENTS 274,280 63,576 210,704 8% 2% 3,291,364 2,851,554 439,810 NET (Resources - Requirements) 523,448 502,227 (21,221) - 400,961 400,961 SOLID WASTE Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $1,221,164 $ 1,254,851 $ 33,687 100% 103% $1,221,164 $ 1,254,851 $ 33,687 Revenues State Grant 3,833 - (3,833) 8% 0% 46,000 46,000 - Miscellaneous 2,917 2,199 (718) 8% 6% 35,000 35,000 - Franchise 3% Fees 16,667 - (16,667) 8% 0% 200,000 200,000 - Commercial Disp. Fees 139,560 107,327 (32,233) 8% 6% 1,674,716 1,674,716 - Private Disposal Fees 130,643 130,475 (168) 8% 8% 1,567,714 1,567,714 - Franchise Disposal Fees 402,201 419,573 17,372 8% 9% 4,826,406 4,826,406 - Yard Debris 5,854 8,172 2,318 8% 12% 70,249 70,249 - Special Waste 2,500 535 (1,965) 8% 2% 30,000 30,000 - Interest 8,333 5,167 (3,166) 8% 5% 100,000 100,000 - Sale of Equip & Material 4,167 11,752 7,585 8% 24% 50,000 50,000 - Total Revenues 716,675 685,200 (31,475) 8% 8% 8,600,085 8,600,085 - TOTAL RESOURCES 1,937,839 1,940,051 2,212 8% 20% 9,821,249 9,854,936 33,687 REQUIREMENTS Exp. Expenditures Personal Services 151,250 146,205 5,045 8% 8% 1,814,996 1,814,996 - Materials and Services 367,305 225,458 141,847 8% 5% 4,407,657 4,407,657 - Debt Service 80,982 - 80,982 8% 0% 971,788 971,788 - Capital Outlay 18,708 - 18,708 8% 0% 224,500 224,500 - Transfers Out 155,123 - 155,123 8% 0% 1,861,470 1,861,470 - Contingency 45,070 - 45,070 8% n/a 540,838 - 540,838 TOTAL REQUIREMENTS 818,438 371,663 446,775 8% 4% 9,821,249 9,280,411 540,838 NET (Resources - Requirements) 1,119,401 1,568,388 448,987 - 574,525 574,525 Risk Management Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Year End RESOURCES: Budget Actual Variance /o of F % Coll Budget Projection I Variance Beginning Net Working Capital $2,500,000 $2,549,708 $49,708 100% 102% $2,500,000 $2,549,708 $49 708 Revenues , Inter-fund Charges: General Liability 33,493 33,492 (1) 8% 8% 401,910 401 910 - Property Damage 23,858 23,858 0 8% 8% 286,294 , 286,294 - Vehicle 14,945 14,945 0 8% 8% 179,338 179 338 - Workers' Compensation 80,442 84,037 3,595 8% 9% 965,309 , 965,309 Unemployment 12,644 13,376 732 8% 9% 151,725 151 725 - Claims Reimb-Workers' Compensation 250 1,976 1,726 8% 66% 3,000 , 3 000 Claims Reimb-Gen Liab/Property 1,667 13 (1,654) 8% 0% 20,000 , 20 000 - Process Fee-Events/Parades 25 70 45 8% n/a 300 , 300 Miscellaneous 417 - (417) 8% 0% 5,000 5,000 - Skid Car Training 2,083 - (2,083) 8% 0% 25,000 25,000 - Interest on Investments 4,167 7,727 3,560 8% 15% 50,000 50 000 TOTAL REVENUES 173,990 179,494 5,504 8% 9% 2,087,876 , 2,087,876 - Transfers In-PERS Reserve 8 (8) 8% 0% 100 (100) TOTAL RESOURCES 2,673,998 2,729,202 55,204 8% 59% 4,587,976 4,637,584 49,608 Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit _ Defense 908 Professional Service _ Insurance _ Loss Prevention _ Repair / Replacement _ Miscellaneous _ Total General Liability 108,333 908 108,333 8% 0% 1,300,000 1,300,000 - PROPERTY DAMAGE Repair / Replacement - Insurance _ Repair / Replacement _ Total Property Damage 27,917 - 27,917 8% 0% 335,000 330,000 5,000 VEHICLE Professional Service Repair / Replacement 502 Insurance _ Loss Prevention _ Total Property Damage 13,333 502 13,333 8% 0% 160,000 158,000 2,000 WORKERS' COMPENSATION Settlement / Benefit 32,181 Defense Insurance _ Loss Prevention _ Miscellaneous _ Workers' Comp Losses 55,401 Total Workers' Compensation 59,583 87,582 59,583 8% 12% 715,000 715,000 - UNEMPLOYMENT - Settlement / Benefits 5,417 - 5,417 8% 0% 65,000 70,000 (5,000) Total Direct Insurance Costs 214,583 88,992 214,583 8% 3% 2,575,000 2,573,000 2,000 Insurance Administration: Personal Services 30,096 24,320 5,776 8% 7% 361,157 361,157 - Materials & Service 16,000 10,518 5,483 8% 5% 192,004 192,004 - Capital Outlay 8 - 8 8% 0% 100 - 100 Total Insurance Administration 46,105 34,838 11,267 8% 6% 553,261 553,161 100 Contingency 121,643 - 121,643 8% n/a 1,459,715 - 1,459,715 TOTAL APPROPRIATIONS/EXPENDITURES 382,331 123,830 347,494 8% 3% 4,587,976 3,126,161 1,461,815 NET 2,291,667 2,605,372 402,698 - 1,511,423 1,511,423 Health Benefits Trust Statement of Financial Operating Data One Month Ended July 31, 2008 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges PIT Emp - Add'I Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Interest Total Revenues TOTAL RESOURCES Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $14,000,000 $14,862,811 $ 862,811 100% 106% $14,000,000 $ 14,862,8111 $ 862,811 1,039,775 1,065,623 25,848 8% 9% a) 12,477,300 12,788,810 311,510 10,917 5,405 (5,512) 8% 4% 131,000 131,000 - 29,989 28,770 (1,219) 8% 8% 359,866 359,866 - 66,667 86,615 19,948 8% 11% 800,000 800,000 - 33,333 47,012 13,679 8% 12% 400,000 400,000 - 31,250 42,803 11,553 8% 11% 375,000 375,000 - 1,211,931 1,276,227 64,297 8% 9% 14,543,166 14,854,676 311,510 15,211,931 16,139,038 927,107 92% 57% Exp. 28,543,166 29,717,487 1,174,321 REQUIREMENTS Expenditures: Personal Services 9,476 9,033 443 Materials & Services Conferences and Seminars 250 349 (99) Claims Paid-Medical/Rx 982,721 739,016 243,705 Claims Paid-Dental/Vision 134,093 113,823 20,270 Refunds - (2,942) 2,942 Insurance Expense 29,793 30,248 (455) State Assessments 5,333 63,337 (58,004) Administration Fee 22,675 21,300 1,375 PPO Fee 2,759 2,880 (121) Health Impact 3,923 4,093 (170) Printing 667 - 667 Program Supplies 167 - 167 Other 1,264 1,108 156 Total Materials & Services 1,183,644 973,211 210,433 Capital Outlay - - - Contingency 1,185,469 - 1,185,469 8% 8% 113,715 113,715 - 8% 12% 3,000 3,000 - 8% 6% b) 11,792,650 9,607,211 2,185,439 8% 7% b) 1,609,117 1,479,695 129,422 8% n/a (2,942) 2,942 8% 8% 357,511 357,511 - 8% 99% c) 64,000 133,337 (69,337) 8% 8% 272,102 272,102 - 8% 9% 33,105 33,105 - 8% 9% 47,077 47,077 - 8% 0% 8,000 8,000 - 8% 0% 2,000 2,000 - 8% 7% 15,163 15,163 - 8% 7% 14,203,725 11,955,259 2,248,466 8% 0% 100 - 100 8% 0% 14,225,626 - 14,225,626 TOTAL REQUIREMENTS 2,378,589 982,244 1,396,345 8% 3% NET (Resources - Requirements) 12,833,342 15,156,794 2,323,452 28,543,166 12,068,974 16,474,192 17, 648, 513 17, 648, 513 a) Amount budgeted to be transferred from operating funds for FY 2009. b) Based on annualizing 4 weeks of claims paid. c) State Assessment is paid in August and February. February is estimated to be $70,000 DESCHUTES COUNTY 911 Statement of Financial Operating Data One Month Ended July 31, 2008 Year to Date Revised Year End Budget Actual Variance % of FY % Coll. _ Budget Projection Variance RESOURCES: Beg. Net Working Capital $2,393,117 $2,706,732 $ 313,615 100% 113% $2,393,117 $2,706,732 $ 313,615 Revenues Property Taxes - Current 498,087 - (498,087) 8% 0% a) 5,977,048 5,977,048 - Property Taxes - Prior 4,721 14,691 9,970 8% 26% 56,650 56,650 - State Reimbursement 1,833 - (1,833) 8% 0% b) 22,000 22,000 - Telephone User Tax 67,091 73,429 6,338 8% 9% 805,089 805,089 - Data Network Reimb. 2,833 - (2,833) 8% 0% c) 34,000 34,000 - Jefferson County 1,832 92 (1,740) 8% 0% 21,985 21,985 - User Fee 2,792 - (2,792) 8% 0% d) 33,500 33,500 - Contract Payments 5,833 - (5,833) 8% 0% e) 70,000 70,000 - Miscellaneous 688 595 (93) 8% 7% 8,250 8,250 - Interest 4,167 7,687 3,520 8% 15% 50,000 50,000 - Interest on Unsegregated Tax 108 19 (89) 8% 1% 1,300 1,300 - Total Revenues 589,985 96,513 (493,472) 8% 1% 7,079,822 7,079,822 - TOTAL RESOURCES 2,983,102 2,803,245 (179,857) 8% 30% 9,472,939 9,786,554 313,615 REQUIREMENTS: Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS NET (Resources - Requirements) Exp. 310,669 271,227 39,442 8% 7% 3,728,025 3,728,025 - 73,852 63,981 9,871 8% 7% 886,229 886,229 - 20,000 - 20,000 8% 0% 240,000 240,000 - 11,000 - 11,000 8% 0% 132,000 132,000 - 10,833 - 10,833 8% 0% 130,000 130,000 - 363,057 - 363,057 8% n/a 4,356,685 - 4,356,685 789,411 335,208 454,203 8% 4% 9,472,939 5,116,254 4,356,685 2,193,691 2,468,037 274,346 - 4,670,300 4,670,300 a) Approximately 85% of the property taxes are collected in October and November. b) July payments are pending c) Agency billings are being mailed out this month. d) U.S. Forest Service (billed quarterly) paid 8/4/08 (up to date) Crooked River Ranch (billed yearly) will be billed this month e) Agency billings are being mailed out this month - along with those for c) Solid Waste Update September 3, 2008 Agenda 1. 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