2008-870-Minutes for Meeting September 10,2008 Recorded 10/1/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 2p08.810
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
Ill ,Ill I,,..,IN III , , 10/01/2008 08:36:36 AM
2008-870
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 10, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy
Melton. Also present were Dave Kanner, County Administrator; Erik Kropp,
Deputy County Administrator; David Givans, Internal Auditor; David Inbody,
Assistant to the Administrator; Sue Brewster, Lt. Gary Decker and Capt. Marc
Mills, Sheriff's Office; Laurie Craghead and Mark Pilliod, Legal Counsel; Tom
Anderson, Peter Gutowsky and Anthony Raguine, Community Development; Anna
Johnson, Communications; Judy Sumners, Risk Management; and approximately
twenty other citizens including Hillary Borrud of The Bulletin and other
representatives of the media.
Chair Luke opened the meeting at 1: 30 p. m.
1. Redmond Humane Society Update.
Dave Kanner wanted to bring the Board up to speed on this issue. On July 21, a
discussion took place regarding the County providing a loan to pay off the
society's construction loans. The total is over $1.4 million. The Board asked
for three things at that time: an audit, a fundraising plan, and a draft loan
agreement. A full-blown audit was not done; the agreed-upon procedure was
not at the same level. The final draft is not ready for distribution as it needs a
signature from the Society's Board.
There are not many surprises, though. It was a very limited review, which
indicates that there is proper supporting data for almost all transactions, for the
75 largest transactions from the past year. All disbursements appear to the
legitimate and ordinary business. There are no formal disbursement approval
policies and none of the documents show evidence of supervisory approval.
They have not been managing finances as they should have.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 1 of 12 Pages
The auditor said that checks were signed with little oversight, but it is possible
that was not required. The organization seems to always pay its bills late, is
constantly in arrears and still has a big backlog of accounts payable. Nothing
much is new. It was not in just one particular area; it is all over the board.
They have had a cash flow problem for many years. They wait for cash to
come in and typically pay off the oldest bills; 45 of the 75 transactions were
handled in that way. They have been working on getting financial policies in
place. Essentially the review indicates they were not spending money
inappropriately; expenses were legitimate but there is a lack of fiscal controls.
The formal fundraising plan has not yet been done. They have a lot of ideas but
have not put together a plan. There is a public informational meeting tonight,
where they plan to lay out the history of what happened and the current
situation. There are talking with an attorney, Tom Sherwood, who has had a lot
of experience dealing with this type of situation and who was referred to them
by County Counsel. At this point, they indicate that they have reduced all of
the expenditures to a bare bones level. Even at this point they have a structural
deficit, which at best case is about $4,300 a month and at worst-case $16,000
per month. There are differing assumptions about revenue sources. They
simply do not generate enough revenue. Both of these scenarios assume that
the County will take over the construction loans.
A question being raised is whether this organization can survive past the end of
the month. They can, although October is uncertain. Legal Counsel and he
recommend that the Board does not enter into the agreement at this time. There
are potential serious ramifications with the County substituting itself for the
banks' bad loans.
Commissioner Luke asked if the City of Redmond is being kept informed. Mr.
Kanner replied that they were a participant at the August 29 meeting. They
don't have the draft audit at this point but the Board meets with them in the
morning.
One problem is that the agreement does not work in any form without the
concurrence of HSCO due to the trust. HSCO met last night and won't enter
into any agreement until they see a fundraising plan and are satisfied it is
realistic. Mr. Kanner agreed that this is proper. This would be a four-way
agreement between the County, the two Humane Societies and the banks.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 2 of 12 Pages
There is no guarantee that the organization will survive even if the County takes
over the loan. HSCO has to sign off, and this asks the trust to take money to
which HSCO may be entitled. HSCO would be the sole beneficiary but would
then have to pay off the debt.
Mark Pilliod said that Redmond is entitled to its share of the proceeds as long as
it operates. If it no longer operates, it won't get any more and HSCO gets it all.
Mr. Kanner stated that there is quite a bit of unsecured debt, about $120,000.
The worst-case scenario is that this could end up in bankruptcy court. The
judge could stay the reversionary clause. He can't recommend entering into the
agreement but the organization will not survive if the County doesn't help; it's
the worse possible catch-22. They can probably take some more time to work
on this, as they are getting different opinions from various attorneys regarding
how to secure the County's interest.
They need a realistic fundraising plan. There has been a lot of talk about the
event center, but in his opinion, it is a white elephant. Perhaps it could be
partitioned and sold off. There is no current way to make money off of it. And
it is a difficult time to be trying to sell a small industrial parcel. He
recommends continuing to work on the loan agreement but protect the County's
interest. The fundraising plan needs to be satisfactory to HSCO, who is being
logical. They want to see Redmond continue to operate as they don't have
capacity to take in the animals. The timing is bad.
Commissioner Daly said that it looks like if the County backs away, they will
be forced to close. HSCO will get the entire estate and there will be no way to
pay off the loans other than through foreclosure. The County has a reversionary
clause so the banks don't have as much security. Commissioner Luke noted
that the Board members could have some personal liability.
Mr. Kanner stated that there is not much else for them to do other than get a
fundraising plan in place. He has talked with HSCO to get them comfortable
but they aren't there yet. The Board needs to be aware of how dire the situation
is.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 3 of 12 Pages
Commissioner Daly stated that letting it close is a terrible option. He asked
who else can save the facility. The County needs it, as does the Sheriff and the
City of Redmond. It looks like the County may have to take it over. The debt
is mostly secured by the property.
Mr. Kanner said that it can't be sold off since there would then be no shelter.
Commissioner Daly added that people try hard to keep these kinds of facilities
going and government does not do enough to help them. The County needs to
do more as it will be in trouble without it. He suggested that more be done to
see how to make it work.
Commissioner Melton stated that the onus needs to be on their board and
fundraising. It can be done. Others have had similar issues and have pulled
themselves out of it. They need to finish this. She asked how close they are to
completing the plan.
Commissioner Luke said that the County did increase the fee and share for dog
licensing to both shelters. There is an advantage to having the humane societies
run these facilities. He does not want to see a dog pound as such. The animals
don't stay long and don't get adopted as much.
Commissioner Daly asked about the ratio between the two shelters is regarding
the number of animals. Diane Gokey replied that last year HSCO had about
5,000 with 11 full-time staff. Redmond had about 2,500 with about the same
overall staff level. Redmond's staff is now at 6.5 or 7 full-time. However,
HSCO has more volunteer help available, and Redmond takes in the large
animals that can result in more expense and work.
Commissioner Luke asked what is going on with the fundraising part. Ms.
Gokey replied that they have been working with Vancouver Humane Society to
get ideas about an annual walk and a lounge dinner, which can bring in a lot of
revenue. They have been doing this for years, and will help in any way they
can. The plan is also to go to the Chambers of Commerce, the cities, the
downtown groups and others. They just did one event that brought in about
$1,400, but it's a start. A golf tournament fundraiser is in the works. An event
in conjunction with the Boys & Girls Club could be held at Brasada. Eagle
Crest will host three events a year. A Christmas fundraiser is also planned,
selling photos of pets with Santa. Last year there was a fundraiser called
cowboys and critters, put together with 4-H.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 4 of 12 Pages
This will not all happen tomorrow. At this point, it would be just packaging up
the plan; a lot of planning is involved.
Commissioner Luke asked if there is disagreement about the numbers, and how
they would make up the shortfall.
Tom Sherwood, an attorney from Portland who is now working for the shelter,
said that he deals with this type of situation quite often. For the last few weeks,
they have been doing other work, other than fundraising. The history is
disturbing, and resulted from a series of errors and a lack of communications.
The problem has been going on for years. Redmond cannot be brought out of
the red without help. They've been involved with little fundraising and a lot of
deficit spending for a long time.
Commissioner Melton asked if they should move forward with the loan
agreement at this time. Mr. Sherwood replied that he does not have the
responsibility or the expertise to make that recommendation. There are
concrete assets. Collectively, under the right set of circumstances, there needs
to be enough to pay back the debt and operate in the black. The stakeholders
need to sit down and come up with something realistic.
Commissioner Luke stated that the membership would be meeting soon.
Someone needs to demonstrate that they can bring in revenue.
Mr. Kanner indicated that they need about $4,100 for a study and short-term
operations. Today's update was to let the Board know what is happening, but
this issue is time-sensitive.
Mr. Sherwood said that there is income from the Teater trust from the mobile
home park. He added that the person who handles the trust, Mr. Karnopp, has
entered into an agreement with one of the creditors to pay that particular
obligation, which is secured by the trust. Mr. Kanner indicated that he is
referring to the two notes with Columbia River Bank.
Commissioner Luke said that work on this should continue and the Board needs
to be updated weekly.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 5 of 12 Pages
Jane Ohlemann asked to speak for a moment. She said that the Save our Shelter
group has been trying to meet with the current board and offer its help, but the
board has declined each time. She met with the interim director for the same
reason but was fired as a volunteer, even though she has volunteered for years.
The group wants to help. There are thirty to forty people who are willing to put
their names on a list as a board. They need fifteen board members right now.
The group is willing, but the current board and director are not listening to their
offers of help.
2. Event Venue Text Amendment: Deschutes County Sheriffs Office
Comments and Concerns.
Commissioner Luke said that a letter from the Sheriff was received in regard to
events, in particular wedding events and the proposed text amendment. Sue
Brewster explained that they are trying to be proactive, since problems could
result. There are already some problems so they can foresee that this will
continue. There is no real way to handle the noise and traffic.
Lt. Gary Decker explained the kind of calls they have responded to in the past.
The biggest problem has been the failure of the County to take action on code
enforcement issues. Law enforcement gets the calls but typically just on the
noise ordinance. In Powell Butte, they have recently gotten fifteen calls
regarding traffic and noise. There have been four calls on Neff Road and three
on Sunday Lane. Now there could be unintended consequences regarding
public safety because the complainants are not seeing results; they are doing
things to disrupt the events. The problem is escalating. The noise ordinance is
too vague.
Capt. Mills added that they are not opposed to people making money using their
properties if used and zoned properly. But when people move to rural areas and
set up businesses inappropriately, this puts the Sheriff's Office in a bad
position.
Ms. Brewster said that this is an ongoing issue, and they are seeing more
commercial uses all the time.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 6 of 12 Pages
Commissioner Luke observed that there are a lot of laws that a vague. Many
times infractions are ignored, and some are hard to enforce. Commissioner
Daly said that the Sheriff told him that there could be areas where this is
appropriate as it does not disturb anyone. This is one reason the Board decided
to hear the appeal. There might be places where this could be conditionally
allowed.
Capt. Mills replied that people will often do something if they can. Some
should not. The Sheriff's Office will get calls even if something is allowed in
some places. In some instances, there have been situations that were out of
control.
Lt. Decker added that the outdoor mass gathering ordinance created unintended
additional work for the Sheriff's Office, especially in regard to noise levels.
The theory to incorporate this was good, but it creates more work since
someone must monitor it. Ms. Craghead said that measuring decibels was a
carryover from the previous law, which was seldom used.
Commissioner Melton asked if there are any specific recommendations or ways
to make it more workable. Lt. Decker said that there could be circumstances
where a neighbor isn't close, but there could be other factors. Capt. Mills added
that it is up to the people in the area. They are the ones who will call. The
Sheriff's Office has to respond if it is law. They end up having to explain the
laws on the books to people and why they are not enforcing them.
Ms. Brewster said that the rural roads sometimes cannot handle the increased
traffic. Capt. Mills added that Powell Butte Highway is a major accident route.
In the summer months accidents increase a lot. Pronghorn was forced to
account for traffic flows. Flaggers at events can help but after dark it puts
officers' lives in danger when they get out of the patrol cars. If there is alcohol
served at the event, it makes it worse. Ms. Brewster stated that this can put the
Sheriff's Office in the position of having to shut down someone's wedding
event.
Anthony Raguine provided a memo comparing various scenarios. If a decision
to approve this is made, there could be some criteria to follow in regard to hours
of operation, noise levels and traffic.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 7 of 12 Pages
Commissioner Luke asked if other counties allow this kind of thing. Mr.
Raguine replied that Hood River was the first. The stakeholders, property
owners and neighbors got together and worked out the language. Clackamas
and Hood River require that there be an established form. Wineries and bed &
breakfast operations are already allowed as a conditional use in the MUA zone
in Deschutes County. The recommendations are identical to those of the other
counties. Events are allowed as a home occupation there, however.
He said that a guest lodge is different from a bed & breakfast. A guest lodge
requires at least five acres and allows a maximum of eight guests. A type 3
home occupation allows a few employees. He recommends a twenty-acre
minimum for this. The conditional use criteria come in when you consider
placement. The owners would have to get a conditional use permit and a site
plan review. All events would have to be within an identified location. They
would also have to analyze the impacts on the neighbors.
Commissioner Luke asked if something is in farm deferral, this use would be
non-agricultural. Ms. Craghead said that part of the property could be taken out
of farm deferral.
Mr. Raguine suggested that the Board consider the possible impacts to home
occupations, guest lodges and bed & breakfast operations if this is allowed.
Commissioner Luke asked if there has been any response to the mailing that
was sent out. Mr. Raguine replied that he has gotten over 150 phone calls, plus
a stack of letters and e-mails. The overwhelming majority appear to be against
allowing this. He offered to put together a reading file for the Board to review
the correspondence. The Board indicated they could simply look at this
information on the CDD webpage.
3. Work Session on Aspen Lakes Text Amendment.
Peter Gutowsky explained that an earlier work session has been held, and this
work session before the public hearing next week. Information was posted to
the website and notices have been sent out. More specifics are included in
regard to the areas impacted by Aspen Lakes and its position in relation to the
cities and other resorts.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 8 of 12 Pages
The staff position has not changed. Converting a cluster development to a
destination resort is not acceptable per state law, as the proper process has not
been followed. There are legal hurdles that staff and the Planning Commission
feel cannot be overcome. There is a letter from the DLCD that supports staff's
recommendation to deny it. Doug White of the DLCD, staff and the applicant
met to talk about the application earlier. This action would also apply to cluster
developments throughout the County.
4. Discussion of Bethlehem Inn Draft Memorandum of Understanding.
Eric Kropp presented a draft memorandum of understanding, outlining the
major policy decisions regarding the Bethlehem Inn. It is divided into two
segments, and recognizes the CDBG grant. He said that it could show the
County applying for a CDBG grant for up to $800,000, but the question
remains: what if the funding is lost. One option is for the County to explore
other grants in partnership with the Bethlehem Inn.
Commissioner Melton is concerned about the County's involvement in this
situation, as it gives the impression that the County is going to be a responsible
party. Commissioner Luke stated that this is a huge investment and feels that
staff should be involved at some level to keep the County informed of what is
going on.
In regard to #2, Mr. Kanner stated that there is no consequence for non-
performance. This appears to be being used to make the County more
comfortable, and the same thing will be presented to the City of Bend. Mr.
Kropp said that they put the capital campaign on hold to develop it further.
Commissioner Luke would like to see them raise the funds within five years or
the building can go up for sale. At that point, the County and City would be
paid off and remaining proceeds would go to the Bethlehem Inn. Mr. Kropp
stated that the grant was given on the condition that the property be used as a
homeless shelter.
Mr. Kropp said the County could have the option of finding another provider at
that point. Mr. Kanner stated that he likes the idea of a firm timeframe. The
County will have title in five years and can do what it wants at the time.
Mr. Kropp will keep the Board advised of his discussions with the Bethlehem
Inn board.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 9 of 12 Pages
5. Economic Development Grant Fund Requests:
• Redmond 2J Education Foundation - this is for the annual holiday concert.
The Commissioners granted $500 each.
• 4-H Leaders Association - Tradeshow Display - Dave White, 4-H agent,
said they are trying to do more outreach to others in the community, so that
people know they do more than raise animals. They are looking for a
professional way to advertise, since first impressions count. Commissioner
Luke said they could look at what the County has and maybe do the same.
The Commissioners granted $1,000 each.
6. Update of Commissioners' Meetings and Schedules.
Commissioner Melton will attempt to attend the ABHA meeting via video
conferencing, or at least by teleconference. It is being held in Lincoln City this
time.
The District AOC meeting is in Lakeview on September 25. Commissioner
Daly may be the only attendee from the Board.
Commissioner Melton said that the KIDS Center would like the County's
support as a beneficiary for the 2010 Gala. Commissioner Luke stated that
typically the Board provides letters of support for partners. Commissioner
Melton will put together a letter for signature.
7. Other Items.
The group then discussed the four candidates vying for the seat on the Planning
Commission. Commissioner Melton felt that all four candidates were good.
She liked Chris Brown and Nola Horton-Jones. She said Judy Forsyth and
James Fleming interviewed well, but seemed focused on one part of the County
and not the County as a whole. Ms. Horton-Jones has a lot of knowledge about
land use and talked about balance. Mr. Brown was raised in the area and knows
the issues. Commissioner Melton was concerned about south County
representation, and asked when other seats may be open.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 10 of 12 Pages
Commissioner Luke said his top two choices were Ms. Horton-Jones and Mr.
Brown. The other two were very concentrated on south County but there are a
wide variety of regions and situations to consider. The learning curve will be
short, and some background and reference would be good. The County is very
diverse and what the Planning Commission does affects the entire area.
Mr. Gutowsky stated that Mr. Brown has demonstrated his experience and
knowledge well. Mr. Gutowsky's second choice would be Ms. Horton-Jones as
well, as she is articulate, pragmatic and ready to handle challenges. She gave a
lot of thought to how much time this involves. He added that south County
wants specific representation, and a conduit for their issues so that they can be
heard. Ms. Horton-Jones may be the best candidate in this regard.
Commissioner Luke said that experience is important, but the historical context
also matters. Some of these candidates were here when various issues were
first addressed, years ago. This person will represent everyone in the County.
Commissioner Melton's choice was Chris Brown. Commissioner Luke prefers
Nola Horton-Jones. Commissioner Daly missed the interview session and said
he does not know all of the applicants. Keith Cyrus added that the Planning
Commission needs experience and continuity to continue to function well.
No decision was made at this time.
Executive Session, called under ORS 192.660(2)(h), pending or threatened
litigation.
At this time Christopher Bell joined the meeting, and the group went into
executive session. No action was taken.
Being no further discussion, the meeting adjourned at 4: 50 p.m.
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 11 of 12 Pages
DATED this 10th Day of September 2008 for the Deschutes County
Board of Commissioners.
ATTEST:
Dennis R. Luke, Chair
Tammy (Baney) el on, Vice Chair
w~~~r &Akvt Michael M` Daly, C missioner
R' eecco(rding Secretary
Minutes of Administrative Work Session Wednesday, September 10, 2008
Page 12 of 12 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, SEPTEMBER 10, 2008
1. Redmond Humane Society Update (tentative)
2. Event Venue Text Amendment: DSCO Concerns - Larry Blanton, Tim
Edwards
3. Work Session on Aspen Lakes Text Amendment - Peter Gutowsky
4. Discussion of Bethlehem Inn Draft Memorandum of Understanding - Erik
Kropp
5. Economic Development Grant Fund Requests:
• Redmond 2J Education Foundation
• 4-H Leaders Association - Tradeshow Display
6. Update of Commissioners' Meetings and Schedules
7. Other Items
8. Executive Session, called under ORS 192.660(2)(h), pending or threatened
litigation
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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August 28, 2008
Bonnie Baker
From:
Larry Blanton
Sent:
Thursday, September 04, 2008 1:17 PM
To:
Bonnie Baker
Cc:
Dave Kanner
Subject: FW: weddings.doc
Bonnie
Page 1 of 2
As requested here is some information we would like to have considered at this meeting. We will be happy to participate in this
discussion.
Larry
From: Tim Edwards
Sent: Thursday, September 04, 2008 1:09 PM
To: Larry Blanton
Subject: weddings.doc
August 28, 2008
To: Anthony Raguine
From: Captain Tim Edwards
Re: Event Venues in MUA Zone
This letter is to inform you of the position of the Sheriff's Office
regarding the proposed text amendment to the Deschutes County Code
that would allow event venues as a conditional use on MUA zoned
property.
Let me start by saying that the Sheriff's Office has no desire to prevent
citizens from making a living or making use of their property
appropriately. We are not opposed to weddings per se, but are concerned
about keeping the peace and protecting the rights of all citizens in
Deschutes County.
The Sheriff's Office is not opposed to weddings, but to the noise and
traffic associated with those events. This past summer the Sheriff's Office
has been inundated with calls for service regarding noise and traffic
associated with these wedding venues. If the Commissioners approve this
text amendment and make it lawful for these weddings to take place, the
Sheriff's Office will continue to receive calls from the neighboring
residents about noise and traffic. By it's very nature a wedding reception
is a loud noisy celebration with lots of guests, alcohol consumption, and
music. There is no way to hold a quiet wedding outdoors. Even if the
amendment included noise restrictions it would still fall upon the Sheriff
to monitor noise levels and respond to complaints from neighbors.
Perhaps amplified music could be reduced to an acceptable level,
(although if you are the next door neighbor, what is an acceptable level)
9/4/2008
August 28, 2008
but there is no way that you can control 100 or more guests, consuming
alcohol and celebrating. And if the noise is out of hand the Sheriff s
Office will not be the bad guy by shutting down a wedding, and ruining
what should be the happiest day of a young couple's life.
It is for these reasons that the Deschutes County Sheriff s Office is
strongly opposed to approval of the text amendment as written. Perhaps
there are locations where there are no neighbors in the vicinity that would
not be disturbed by the noise or traffic. We would recommend that those
locations could be permitted on a case by case basis.
If this amendment is approved as written the scarce resources
of the Sheriffs Office will be busy responding to noise and traffic
complaints every summer weekend, instead of performing the critical job
of public safety throughout the county. This is a critical workload issue
for the Sheriffs Office that will only become worse if this text
amendment is approved.
Page 2 of 2
9/4/2008
Date: September 8, 2008
To: Board of County Commissioners
From: Erik Kropp, Deputy County Administrator
Re: Bethlehem Inn Proposed MOU
Attached is a draft MOU as proposed by the Bethlehem Inn. We will discuss the MOU at
this Wednesday's work session. A few key items for the discussion:
1. The "whereas" that discusses the septic tank - the County, not the City paid to
decommission the septic tank and connect the property to sewer. This will need
to be changed.
2. The paragraph numbered "2" discusses dividing the purchase price into two
segments and states "the second segment of $800,000 shall be raised by
City/County through one or more grants." I recommend that we change this to
read "The County shall apply for a CDBG grant of $800,000 to raise the second
segment." We'll need to discuss language to address if the CDBG grant is
unsuccessful.
3. The paragraph numbered "3" states that after the Bethlehem Inn has made
satisfactory progress toward raising the first segment of the funds, the "County
shall consider reducing the purchase priced by up to $250,000 for the costs
incurred" to hook up to the sewer system.
4. Interest - under the original plan, the County funds used to purchase the property
were to be paid back during the same fiscal year. Now that the plan is for these
funds to be paid back over a number of years, how should the County cover the
loss of interest for these funds?
Dave Kanner, County Administrator
FOR: 9/8' 9/j ~
Economic Development Fund
Discretionary Grant Program
Organization: Redmond 2J Education Foundation
Organization Description: The Redmond 2J Education Foundation was established in
1998 to enhance efforts and goals of the redmond School District by providing the best
education possible and acquisition of resources through community involvement. The
foundation has awarded approximately $300,000 to Redmond schools to provide
programs not provided by the district.
Project Name: Best of the Trail Band Concert
Project Description: This concert is one of the primary fundraising activities of the year.
The event netted more than $5,000 after expenses. Those funds are distributed throuhgout
the year by the fondation's grant commmittee. This concert replaces the annual Christmas
concert.
Project Period: October 25, 2008 (Event)
Amount of Request: $5,000
Previous Grants:
• October 2007 - Concert $1,000 (Melton $500; Luke $500)
• October 2006 - Concert $1,500 (Clarno $500; Daly $500; Luke $500)
• September 2005 - Concert $5,000 (DeWolf $5,000)
• October 2004 - Concert $5,000 (DeWolf $5,000)
• September 2003 - Concert $5,000 (DeWolf $5,000)
• September 2002 - Concert $5,000 (DeWolf $5,000)
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A
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners fC
Date: io -Z6'' ~rojectName: IlrWf 936STOF -rHET/(Atc./5or_ND
Project Beginning Date: /0-:25. Q00$ Project End Date: /0. as. L ov
Amount of Request: 00 1 Date Funds Needed: I t`FOuEMve-tc 'L
Applicant/Organization: RE/aM0n1D ~'l~~tCRTro~ Tax ID 26 6 ~f8
FovN 0 AvoO .
Address: 11141~_
Sr-,,5.A L M Of-)Av En1~£ City & Zip: KEDI-f 0^3 775
Contact Name(s): c4IQC %(E9 IRr€S Telephone: 5~45- - 593
Fax: 'S C-- (P05(7, Alternate Phone: 19 9 3. gEmail: VEQtR Ec 5 bfNO~)s i Co
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By:
Date:
Declined: By: Date:
Deschutes County Lottery Funds
Economic Development Grant Application
8/19/2008
1. The Redmond 2J Educational Foundation was established in 1998 to enhance the
efforts and goals of the Redmond School District by providing the best education
possible for each student and acquiring resources through community
involvement and support. It is guided by a volunteer board of 10 members. Its
primary fundraising activities have been seven annual Christmas concerts and five
golf tournaments, and an extended campaign to raise funds for new band
instruments. The foundation has awarded nearly $300,000 to all schools in the
Redmond system to provide enrichment programs not in the school district's
budget. The emphasis this year is on literacy.
2. The Best of the Trail Band is a concert, which itself is an educational endeavor
because of the nature and variety of musical instruments included in the
performance. The Trail Band was created in 1991 at the request of the Oregon
Trail Council. Presentations at the concert will represent music of the Lewis and
Clark and Oregon Trail eras and the Ghosts of Celilo.
3. The concert is scheduled the evening of Saturday, October 25, at Redmond High
School. It replaces the annual Christmas concert. Last year the concert was a sell
out and netted more than $5,000. Those funds are distributed throughout the year
to applicants deemed worthy by the foundation's grants committee.
(Revenues were down about $3, 000 from previous years, because the Deschutes County
Grant was down further to $1,000. In 2006 the county granted us $1,500; previously you
had granted us $5, 000 and we made you a naming sponsor.)
4. There is no better cornerstone for improving the economic well being of a
community than a well educated constituency. Part of that education is self
reliance and independence, teaching students to be responsible, employable
citizens less reliant on public assistance programs.
5. Our funding impacts all grade levels in the Redmond School District.
6. Anticipated expenditures. We are attaching a copy of the income and revenue
history from the 2007 Christmas with the Trail Band concert, and the latest annual
report of expenditures of the Redmond 2J Educational Foundation.
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Economic Development Fund
Discretionary Grant Program
Organization: Deschutes County 4-H Leader Association
Organization Description: This organization was established to financially assist the
OSU/Deschutes County 4-H program in helping young people through utilization of the
five C's (competence, confidence, connection, compassion and character).
Project Name: New 4-H Campaign Tradeshow Display
Project Description: Although 4-H has a long tradition focused on agricultural
education, this does not encompass all the programs 4-H offers. The New 4-H Campaign
Tradeshow Display is intended to inform Deschutes County residents about other areas of
the program, such as science, engineering, technology, natural resources, expressive arts,
consumer science, teen leadership and organizational government. The grant funds will
be used to purchase a professionally constructed tradeshow display for use at public and
private venues.
Project Period: September 17-30, 2008
Amount of Request: $2,500
Previous Grants:
• December 2003 - $1,500 for equipment replacement ($1,500 Daly)
• May 2004 - $500 for site improvements ($500 Daly)
• February 2008 - $3,000 5 C's Project ($1,000 Daly; $1,000 Luke; $1,000 Melton)
FROM : OSU DESCHUTES COUNTY EXTENSION PHONE NO. : 541 54e e919 5 5 Sep. 03 200e 01:49PM P2
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners
Date: ELM Project Name: & x,
n 7~ Aw ,d•s
Project Beginning Date: 9~17- OV Project End Date:
Amount of Request: 141-1~~ Date Funds Needed:
Applicant/Organization:
, t4ks s Lei Tax ID 93_/a~'ZS :74,
Address: Fs bf 3 5zo A,-f v-Y W City & Gip: g77J7o
Contact Name(s): ck v IT. a)k ; /`Et~ Telephone: "Z/i s4/J
Fax: Sti SSEf ~9 i y Alternate Phone:
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Fxplain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and aakc.d to provide a complete line item budget.
Amount Approved: By.
Declined:- „ By:
Date:
Date:
FROM : OSU DESCHUTES COUNTY EXTENSION PHONE NO. : 541 548 8919 5 5 Sep. 03 2008 01:49PM P3
September 3, 2008
DESCHUTES COUNTY 4-H LEADERS' ASSOCIATION
3893 S.W. AIRPORT WAY REDMOND, OREGON 97756
Dave Inbody
Deschutes County Administration,
1300 NW Wall Street, Suite 200
Bend, OR 97701-1960
W. Inbody:
1 would appreciate your consideration in forwarding the New 4-H Campaign tradeshow display
project proposal to all three Commissioners. The request is for $2,500.
The Deschutes County 4-H Leaders' Association proposes to purchase a professionally
constructed tradeshow display for use at public and private venues that contains timely and
interchangeable photos and graphics tailored to specific audiences
The New 4-H Campaign tradeshow display will present a professional appearance to the public.
It is intended to inform Deschutes County residents about other areas of the program (science,
engineering and technology; natural resources, expressive arts, family consumer science, teen
leadership, organizational governance, etc.) that address the growing urban lifestyle. The
timeline presented indicates the venues currently booked to market and recruit for the 4-11
program.
The New 4-H Campaign is scheduled to begin September 2008 and develop into a long term
commitment to promote the Deschutes County 4-11 program.
Respectfully,
. mew
David J. te, Associate professor
OSU Extension Service/Deschutes County 4-14 faculty
FROM : OSU DESCHUTES COUNTY EXTENSION PHONE NO. : 541 548 8919 5 5 Sep. 03 2008 01:50PM P4
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY
GRANT PROGRAM APPLICATION
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
'S'he Deschutes County 4-H Leaders' Association (DC4IILA) is a 501 (c) 3 charitable
organization established to financially assist the OSU/Deschutes County 4-H program carry out
its mission to help young people learn and grow through an intentional process that builds
competence, confidence, connection, compassion, and character (known as the Five C's). The
DC4HLA is governed by an Executive Board and Council made up of elected and appointed
adults. State 4-H faculty and county supported staff advise the DC4HLA and, in turn, receive
advice from the DC4HLA.
2. Describe the proposed project or activity.
The New 4-H Campaign Tradeshow Display
Four-H is generally known for its historical and traditional agricultural education (livestock,
horse, etc.). However, the urban/rural demographic landscape in Deschutes County is changing.
Families are looking to engage their children in contemporary positive experiences that fit their
more urban lifestyles.
The lack of knowledge about the breadth and depth of the 4-H programs available to youth and
families keeps young people from realizing the full potential of 4-H.
The New 4-H Campaign Tradeshow Display, as a marketing strategy, is intended to inform
Deschutes County residents about other areas of the program (science, engineering and
technology; natural resources, expressive arts, family consumer science, teen leadership,
organizational governance, etc.) that address the urban lifestyle.
The DC4HLA proposes to purchase a professionally constructed tradeshow display, as an
integral component of a much larger New 4-I4 Campaign, for use at public and private venues
(High Desert Men's' Summit, Oregon Pet Expo, larkspur Festival, High Desert Museum
Teacher's Night, etc.
FROM : OSU DESCHUTES COUNTY EXTENSION PHONE NO. : 541 548 8919 5 5 Sep. 03 2008 01:50PM P5
3. Provide a timeline for completing the proposed proiect or activity.
Sept 08
Oct
Nov
Dec
Jan 09
Feb
Purchase display
Oregon Pet
4-11
Nutcracker
Central
board and
Expo,
Recognition
Oregon
marketing/publication
Central
Night,
Symphony
racks, reproduce
Oregon
INSPIRE
display photos and
symphony,
Youth
graphics
Nall Festival
Conference
Mar 09
Apr
May
Jun
Jul
Aug
Central Oregon
Central
Larkspur
Deschutes
Sportsman's Show,
Oregon
Festival,
County Fair
4-H Gala
Symphony
Chambers
of
Commerce
4. Explain how the proposed projector activity will impact the community's economic health.
The literary evidence supports the notion that youth engaged long-term, with caring adults,
through meaningful activities, increase their levels of the five C's. Furthermore, research is
showing that increased levels of the five C's lead to a Sixth C known as contribution.
As contribution develops in 4-14 youth the communities in Deschutes County can expect positive
impacts through healthier family and social relationships and economic self-sufficiency.
5. Identify the specific communities or groups that will benefit.
4-H membership represents the broad rural and urban communities of La Pine, Bend, Redmond,
Terreboone, and Sisters. Not only do the 4-11'ers interact with youth in the 4-14. program, they
immerse themselves in their communities and interact with other youth, peers, adults, and the
business sector.
6. Itemize anticipated expenditures. Describe how grant funds will be, used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Project Income
Income
In-Kind
Total
Economic
Development Fund
$2,500
$2,500
Deschutes County
4-H Leaders'
Association
$500
$500
Extension Stag'
$8,530
$8,530 -
Total
$3,000
$8,530
$11,530
FROM : OSU DESCHUTES COUNTY EXTENSION PHONE NO. : 541 548 8919 5 5 Sep. 03 2008 01:51PM P6
Project Expenses
Expense
In-Kind
Total r
Display Board
$1,700
$3,000
• Graphics
$700
• Photo
Reproduction
$600
Administration
$8,530
$8,530
Total
$3,000
$8,530
$11,530