Loading...
2008-932-Minutes for Meeting May 28,2008 Recorded 10/30/2008~DESCHUTES COUNTY OFFICIAL RECORDS Cj 20080932 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 1013012008 03:01;56 PM II jilli III IIIIIIIIIIIII II I III 2 -B3 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244- Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 289 2008 Present were Commissioners Dennis R. Luke and Tammy Melton; Commissioner Michael M. Daly was out of the office. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Marty Wynne, Finance; Laurie Craghead, Legal Counsel; Tom Anderson, Catherine Morrow, Kevin Harrison, Paul Blikstad and Chris Bedsaul, Community Development Department; and Dave Inbody, Assistant to the Administrator. No representatives of the media or other citizens were present. Chair Luke opened the meeting at 1:30 p.m. 1. Finance/Tax Update. Marty Wynne went over his monthly report. Revenue is down at Community Development and Solid Waste, mostly due to the slow housing market. The investment yield is not as high as it has been, but it is completely safe. Commissioner Melton said she and Mr. Kropp met with representatives of the Bethlehem Inn and they are developing a financial plan. Mr. Wynne then explained the advantages and disadvantages of two bond issues vs. one in regard to the OSP, 911 and other projects. (A copy of his report is attached.) He feels that interest rates will go up soon, along with the cost of food, gasoline and other staples. That will have a negative impact on the housing situation. The cost of issuance of bonds will be higher but there will be a savings on negative arbitrage. If rates go up more than half a basis point, the savings will be cancelled out. A decision needs to be made as to the size of the bond and when it should be pursued. Minutes of Administrative Work Session Wednesday, May 28, 2008 Page 1 of 4 Pages Commissioner Melton does not support adding $3 million to the bond for the south County groundwater project. She feels the market is too unstable and there are too many unknowns. Commissioner Luke agreed. Both support the other bond items. Mr. Wynne recommended going out for one bond. Tentatively the bond amount would be $14.2 million; Mr. Wynne will bring back the details to the Board. 2. Economic Development Grant Requests: • Deschutes County Historical Society - Computer Network Upgrades - Commissioners Luke and Melton granted $500 each. • Tower Theatre Foundation - "A Christmas Carol" Production - part of the grant would be used for 2,000 tickets to give to economically disadvantaged children. Commissioner Melton asked for the budget information to be broken down into more detail. Central Oregon Senior Pro Rodeo Association - Promotion - Commissioner Luke granted $500 and Commissioner Melton granted $1,000 Oregon High School Equestrian Team - State Championship - Commissioners Luke and Melton said they would grant $500 each if the event lost money (since the event already occurred). 3. Work Session on a Remand from the Land Use Board of Appeals (LUBA) regarding Applications for Plan Amendment and Zone Change on 365 Acres from Exclusive Farm Use to Surface Mining (Horse Ridge - Applicant: 4-11 Equipment). Paul Blikstad said this has been a long, complicated issue. The opinion was given in 2007 and was appealed to LUBA; since then it has been remanded to the County. Mr. Blikstad went over the points brought up in the remand. Ms. Craghead indicated that there needs to be prevailing, supporting evidence for the Board to make a decision and findings on the various points. Mr. Blikstad said that the essence of the applicant's argument is that the impact on the grazing allotment is small, since it only affects a few acres. Minutes of Administrative Work Session Wednesday, May 28, 2008 Page 2 of 4 Pages He said that LUBA pointed out there is testimony in the record that Native American citizens have visited a portion of the property and the adjacent properties for cultural reasons. The challenge is whether this constitutes a land use and whether it would be a conflict that could be mitigated in some fashion. The scale, what happens where and when, are all very vague. Commissioner Luke observed that although they want quiet and full use of the area, there is a major highway going through with lots of truck noise. Mr. Blikstad noted that in regard to Coyote Well, the County did not address vibration issues. It is a historic well, but does not necessarily provide water. The shelter shown in a photograph is not on the historic register. It could not be located without trespassing. This is new information; there was discussion in the past about the shelter, but the photo is new. Concerning agricultural uses, the findings need to be beefed up. Regarding the Walker residence, noise is not an issue because of the existing highway. Dust during blasting could be an issue, but can be addressed by allowing it to occur only when the prevailing wind is going a certain direction. Commissioner Luke noted that there is always dust from the wind that blows constantly, as well as from the ATV's that run out there. Mr. Blikstad said that standard procedure would be followed at the Board meeting, with an opening statement, a staff report and testimony. 4. Update of Commissioners' Meetings and Schedules. None were discussed. 5. Other Items. The Board discussed upcoming appointments to the Planning Commission. The question raised was whether appointments should be made for less than four years. Members can have a maximum of ten years' service. MELTON: Move approval of the appointment of Brenda Pace through June 301, 2009, Todd Turner through June 30, 2011, and Robert Otteni through June 30, 2011. LUKE: Second. Minutes of Administrative Work Session Wednesday, May 28, 2008 Page 3 of 4 Pages VOTE: MELTON: Yes. DAILY: Yes. LUKE: Chair votes yes. Commissioner Luke asked why antennas can be put up, but not windmills. Chris Bedsaul said that this could be done in an EFU zone but not as a privaet citizen. Kevin Harrison stated that it is a matter of the structure. Windmills are covered under height restrictions, but times are changing. Public utilities are allowed in resource zones but are regulated outside of the County. Commissioner Melton asked if there could be some kind of simple exemption, and whether there should be a limit on the height or the size of the parcel. Catherine Morrow said she will check into the various aspects and report back to the Board. 6. Executive Session, under ORS 192.660(2)(h), pending or threatened litigation. The Board went into executive session at 3:00 p.m. No action was taken. Being no further items to come before the Board, the meeting adjourned at 3:30 p.m. DATED this 28th Day of May 2008 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair Tammy a e) Melton, Vice Chair ATTEST: &t4~ 6&&4,- Recording Secretary M: Daly, C-oYoissioner Minutes of Administrative Work Session Page 4 of 4 Pages Wednesday, May 28, 2008 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, MAY 289 2008 1. Finance/Tax Update - Marty Wynne 2. Economic Development Grant Requests: • Deschutes County Historical Society - Computer Network Upgrades • Tower Theatre Foundation - "A Christmas Carol" Production • Central Oregon Senior Pro Rodeo Association - Promotion • Oregon High School Equestrian Team - State Championship 3. Work Session on a Remand from the Land Use Board of Appeals (LUBA) regarding Applications for Plan Amendment and Zone Change on 365 Acres from Exclusive Farm Use to Surface Mining (Horse Ridge - Applicant: 4-R Equipment) - Paul Blikstad 4. Update of Commissioners' Meetings and Schedules 5. Other Items 6. Executive Session, under ORS 192.660(2)(h), pending or threatened litigation - Mark Pilliod PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Communi ty Development Department Q 7 h, Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)38'i-1764 MEMORANDUM http://www.co.deschutes.or.tis/cdd/ DATE: April 18, 2008 TO: Board of County Commissioners FROM: Paul Blikstad, Senior Planner RE: Remand hearing from LUBA appeal - 4-R Equipment BACKGROUND 4-R Equipment (Ron Robinson) filed applications for a plan amendment to add the subject property to the County's Goal 5 surface mining inventory of mineral and aggregate resources, and a zone change to rezone the property from Exclusive Farm Use - Horse Ridge subzone (EFU-HR) to Surface Mining (SM). These applications were intially heard by the County Hearings Officer, who recommended denial of the applications based on the applicant not identifying measures to avoid or minimize conflicts with nearby uses. Because these applications involved lands designated for farm use, the County Code required that the Board hold a de novo hearing without the necessity of filing an appeal, regardless of the Hearings Officer's determination. The Board held an initial hearing on August 23, 2005. The Board, on November 2, 2005, ordered that the record remain open until November 30, 2005 in order for the applicant to submit an ESEE (Environmental, Social, Economic and Energy) analysis for a one-half mile impact area. The Board reopened the record and staff sent notice of a subsequent hearing held on December 14, 2005 for public comment on the ESEE analysis. The Board announced its decision on March 1, 2006. The applicant's counsel was instructed tc write the decision (with staff review). Due to the applicant's counsel's schedule (including a 2- month sabbatical), the Board written decision was not mailed out until December 27, 2006. The Board's decision was appealed to LUBA by the opponents, Clay and Tammera Walker LUBA's final opinion and order was issued October 3, 2007, which remanded the County's decision. Consequently, the County is required to hold a new hearing, and issue a new written decision within a very short timeframe (90 days from the date the applicant requests in writing). The applicant submitted the request for the County to start the remand process by letter dated April 17, 2008. Ninety (90) days from this date is July 16, 2008. I will be scheduling a hearing before the Board at the earliest possible date in order to meet tht: 90-day period required by State law. LUBA'S ORDER 4-R Equipment - Staff memo Page 1 Quality Services Performed zvith Pride Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA May 28, 2008 (1) Monthly Investment Report (2) April 2008 Financial Statements (3) Bond Issue Discussion rn o~ o o~ rn o~~ a~ d G to CN C G G ' V? t0 N cq M o V = O N ~ {`p m H3 MD. d } Co N N q1t It 114: > O co co co co M M Q Q EA fA ~ CA _ 0 co T- N V co Oo -7 rr O U w w s N- V- LL EA to 0 1 (D d C C C E 7 y O c O E _ V N LO c 4) u) 0) C 0 p « y > d 0 F J C N C > C ~ C 0) C7 e e 0 e e ° O G O It T" CD C) m CD co co co O O r o0 10 G I O M O T- O co - M_ M CD U') M co O c C ' 'It ' r o LO v m Ln (o O co CO N Lfl T- O 'IT O O N o0 N O co co 001 ~ LO 11'' N r to). Iww N U co CL rn Co CD aa) a d Q o_ p m c c L) E f6Zw r3 ~UU N ~.0E cc < > E o U c`o co c E° p uj v c a 0 0 0) m o UUF-~LL CO J H C V C O S N 0) C 0) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O 6666666666 O O O O LO 0 0 0 0 0 O O fl- fl- 00 0 N O LO N y O cl O N C O E Q v U Y H Y 0 C M CO Y 00 Y C 03 y CO 5 V) C U cc a) CO cc L~U >iiY E > c V L O LO Y m 0 Q w LO C o (1) C f6 0 0 7 > O m CO LL Y Y E E w C v! c c p E a~ p vi E mm0U.71U)Un::i 0~ I e e e e e e OOOOLL9 OO 001 NN N~ r ~ w V7 d) U ca 0) U N m a) c c p p o U Z _ co < 0 CD a) L) (D d o_~YCD En -J J ::i lim~ C) C) N LO ? U e N CL C LL 0, F- fn a+ ~ C d a~ m E 0 o E U (D C m m O (0 N O o EL rn t U CL m Lo ~ `m E N a v co a co C7 J O O E E E ° IM E O U r U U U U U U U U U U U U U U U U U U U U U U U U U U U p1 U U U U U U O D U p1 U O a a a a N ' ie m o 3 2 2 3 3 7 7 Z Z Z 3 3 3 3 Z 3 3 Z Z Z 2 Z Z Z 3 Z 3 ~ 3 Z 3 ~ 3 z~ ^ ~ ~ z z ~ N z ~ ; O Z n O n O O O d • c6 IG O 0 O 1. j O Q O O O N O O O O N N O O O O M T n Cf O) a0 n r O O N N 0 O 0 O 10 Ln Of co M M M M O O O M O O O O o n M a0 r m O o O n o O O M O n W M M N O O O ~ Ln M M O O O o a0 u) O O M w M r*-! n N m N O O M M n w m o O v M N p O O V1 O O O O N N 0 to 0 O 0 O 0 O M O) N N N N N O M O O t2 2 M 8 00 2 [0 n n w ' o 0 0 0 I~ N O m w m w w O a V) w O w N v O o M c) 6 O i0 n w M w v v 0 O 0 O 0 N O 6 O n O n N v t•1 y O O O O O W O M t+l ri Of ` E O O a0 n O O O M N ri A O n [0 n O O N N M f0 w O N n m 0 O o v a0 to v v N V) o m aV c N O M N V o O 0 o 0 M o N O n n v O N N O N eD C w D _ 0 O eD W v O1 r O O O O h fD N O) r O N m m ~ O O M 0 0 o 0 M O O N O 0 M O y o M a0 O f0 O N a0 n V o O a0 O W N O O 0 O 0 O ~0 N v a t O O O 41 , 0 N N O tD r X 02 O 0 0 O 0 0 0 0 O O N N O O O r i0 W OD a O v a O N OD > C N N N N N N N N N N N N N N N N N N N N N N N N N M N N N N N N N M n V N M N ' N N O W M i0 o v r N O o 0 0 0 0 0 N O O O n o 0 0 0 e0 aD N O O O O O O O O o 0 0 V' N 0 0 0 o O o o O O M n O m m o M O O O O O n in o o o <o o o o o n n m o o o ~ o o o o o m o o ao a~ o o o o o 0 0 o n n so 0 O O N Q n O O O N O c0 O N o O W m of o O o O f0 O w f0 O O O O M O O N N t0 N f0 O O O O O O O N G O 0 N 0 eD 0 N 0 o O N C O O N O O n n 0 O V) O N O o O u7 O o O O O v o N O1 N O n N v ei A 5 M o d' N M O O v Q eD a7 N O O V O fD aD W N o O v O O N N n O V I n c0 n C NI O N V N a0 O O O) O) n 0 N 0 M 0 01 0 O O O m O O u) n O O c0 N O M N O O N r m n o m rn O M ~ o o N 0 Q ~ O O t0 N o W 0 o V1 W n O N V W O aD N O O O M O ? M N O W 01 C c O O 0 0 0 0 0 - O 0) O O O o o 0 0 O W O O ~ O O o 0 0 0 0 07 r m O O E m ~ N N N N N N N N (V r N . N N N N N N N N N N M r N N N N N ~ O n v N M N ED r r N O O O ~ fD O O O Of O O O O N O O N N O 0 O 0 O 0 O 0 O 0 O O O O O O O O O O O O O O O O O O O O O O O O O O v t0 0 O 0 O O O O O O O O O a0 N 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O O1 t0 M n n 00 Q! O O Ct U 0 v O 0 O O a0 O v O N 10 ~0 o N O D7 N N N M o C O n O 0 0 O1 t0 0 a0 N 0 a O 0 o O 0 M O 0 p 0 o O 0 O 0 0 O 0 0 o 0 0 O 0 0 O - 0 0 V) a0 0 O O 0 o a0 n M f O a O O O O D7 O 0 N 0 v a0 0 0 0 0 0 0 ap 0 a0 0 O 0 o 0 o O O n O N v V ~ _ A C t0 N O O M 0 v h n a0 n M a0 V' m O 0 c0 a7 a0 N O O O V n O m o O O ' v a0 O O 0 O M w O o aD v M IA N O V a0 O O O O N O N v N O O N O O O O O O 'I O aD O r M 0 > Of O D7 01 01 O O Q7 0 0 o 0 a0 O a0 O) o O O o n 01 O O O o M 0 N Of O1 O 0 C c n 401 M O v O a0 O 0 O 0 O 0 O 0 V 0 v 0 0 0 0 0 C n N N W cl~ M CD O 'C N N N N N N N N N N N N N M N N N N N N N Of V M ' y 0 0J N N m U W 0 m N d U n Cc • J a O m N C m E 0 O o O e ap e O s e c0 o O 0 O o O v N e O e n v 0 o a0 a M a O e N s O e O o O 0 M o O s O e O e O e O s M o N 0 O 0 N o N v e e M s o e O v n o O o v ~ O1 ~ O e N oe O 2° O be O 2° t0 E • • m z w 'c 0 m ~ Q H Y1 m p m •m.. M a0 N n M O O n (p N M O n O M n N N a0 h N M N N O M O O n N 0 I v N N M 0 N O N N M o n c' ~0 O N v N 0) O 01 O N N n N tp n a0 a7 i0 c0 O i0 O 01 a0 N N 4 Of W O N N N A " m m d N C m v) m Q _ _ L0 0 m > C m r v N M o o Ln N v N M O a v v 6 i0 i0 a V v t m v v N N C M M ? N M (V N M C N N 4 v m N N N 0 . M M M R e+i y m • E o V ~1 m m _ a m E m n I o U U H c S Li L2 S F c o 0 o e o o a e o D e e o o a e e e e et c - 0 I v e e a 0 O O r m O O v O ~0 O N N r A a0 N f0 r M O O1 N f0 V n N u~ A M o O n r m N w O N N U) M N u) r eD o r a O N n p O N O o O 0 M C v v N v C v v M M v M O M N V V a O O N v v N M M N W C O m E 0 ° ° m o ~ , c m E o a o > c A • o a K ` c O U M o m a E Y N O N O Z W O1 n a0 v 0 N O A 0 n M O n M O M O M M n M N N M O O C~ V) LL0 M O) N M n v N M M a0 0 u1 t0 t0 M V) V) M M n O) y M M v1 n v u1 N N v v u1 M v t0 ~i M n i0 M u1 o u~ n u W M m v O of fp n of ap v u1 a0 N n O N n m N m v 07 m a0 N ~ O M n O M n N n C m E m > S 0 r m . 0 . 0 . 0 . 0 . 0 . 0 . 0 o 0 ` m 0 m 0 ~ m 0 . 0 0 0 . 0 . 0 . 0 . 0 . 0 . 0 . 0 . 0 . 0 . 0 m 0 . rn 0 rn 0 rn 0 rn 0 rn 0 rn 0 m 0 rn 0 rn 0 rn 0 rn 0 rn 0 rn 0 o o o o m tm > O ~ o ~ M aO V V O o N uf o rl n o a~ ~ n m o 175 i5 of n ~ n m ~ T N ~ w m : ; : A A O O N ~ A N N O O O z N z g Q O M G O O N O N N N zz z z o O zz o zz z z O z~ N z O z N O m ~ j0 V ~ a FF C a 0 o 0 0 n 0 n 0 a0 0 aD 0 a0 0 a 0 a0 0 0 0 0 W 0 O O O N N O N O N O t7 O 0 LL0 0 o f0 0 I~ 0 aD 0 w 0 m 0 m o m 0 m 0 O O O N 0 N 0 (h 0 V 0 > Q O V O O • F H J m m m m n O O O a0 O n O O O o O tD O n O w O a0 O n O n O n O n O n O n O n O n O n O n O a0 O n O n O a0 O A O o O A O n O a0 O O o a0 0 n 0 o Q a0 Q O Q n Q n Q A Q eD Q a0 0 a0 0 m 0 L O M t~ n p O I~ Of O 01 N O 7 1~ r tD tp N r O a0 O M m N C N tat O 1~ a0 N M ~ N f~ ` O O N ~ 0 N 0 N 0 0 0 0 0 ~ a0 ~ 0 t0 0 O 0 0 n ~ 1p O N O N N N N N M N Of N N ~ N ~ o1 N O I~ ~ N ~ N O a N N O N N O v ~ O O r N _ N N N N M O a 1 0 0 0 O O 0 0 O 0 0 0 ~ al - O o 0 01 -1 o 0 o - O O O O Q m U m 0 LL U M D- J a M C O U) W D » R LL 3 Q m a U Z U LL LL Q H H WA LL LL LL LL LL LL LL LL LL LL Q ~ LL LL LL LL LL Q Q LL LL LL LL U I i F U U U U LL U L i U U L L LLL LL F +WQ9 m S W m m m m m m m z m m m m LL LL Z Z (n z m Q U) U) U ~ m (L 0 m U) uZi Cl) D 'a y y y W y y ~ j 3 y U) W Q m d U m E n o W O U. N n) Z h W v O m M um LL U M M W 10 } O } m 0) 2 r m LL Q N 2 U M LL O H v LL N O N V f- G7 N X n J Q ° 2 a0 v 2 W 00 N J Q ~0 N m 2 CO d 2 ~0 O p n X 1p F- W Z OQI a~0 _ X X X X X X X c cyy ¢ a0 w LL X N } N W 0 N X } m a Z a LL 6 00 M N M O1 M N M m w w M M N N f`M') M o M M fp L L t0 c0 M a0 M O a 0 X M a 0 Of O 7 M M M M M M M M M M ch M n th (h M w M M ~ M iN M M ~ M ~ M N o M c%1 M V a%1 M r1 M M M M m M M U c, O . . a p V H U j tcpp i y (D U d U C l0 U C m p U C QI m 'O z U Z U Y C U d N U m > LL m N U m Y C N U m a O C V N fA m C m U Y e t0 O U m m p U p U t0 c(,t N Z U 0 Z U 0 f0 m E Q m _ LL' (0 C Y > C N . c Z m - N Y C m m O rn m U Q - - Z m m Q C N o m LL U c u c U Z p U .c U .c p o `0 E E m m m p al L m v H ~ E W o - m U m d C m Y m C m E . C R U U y m E y m E U 4: Y Y ] E r a° lm m ' m Y o Q ` m m m H c m > Lo m " a 10 co m W Q W Q I p m~p m m m o U p o U Ja 2 u i 0 o tq ~ ~ E 7 ~ m m U o U af LL E H y ~ m m m Q U C E U U U JE j 16 O c Q N Y c Q Q m E A LU m N r E m Y m it 00 m m m m m 2 2 0 2 2 2 ~ 0 2 2 m 2 z E 07 = Z ~ m LL N Z m S m V1 LL Z Z 2 2 Z 0 z W U LL LL LL LL LL LL LL LL m LL LL LL J 7 co U LL LL LL U LL LL m LL 0 LL m LL LL LL LL LL LL 0 J m H Memorandum Date: May 20, 2008 To: Board of County Commissioners Dave Kanner, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find April 2008 financial reports for the following funds: General (001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Health (259), Mental Health (275), Community Development (295), Road (325), Community Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), Health Benefits Trust Fund (675) and 9-1-1 (705). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERALFUND Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Revenues Property Taxes Gen. Rev. - excl. Taxes Assessor County Clerk BOPTA Board of County Comm. District Attorney Finance/Tax Veterans Property Management Grant Projects Total Revenues Year to Date Budget Actual Variance FY % Coll. $ 5,920,000 $ 6,713,253 $ 793,253 100% 113% 15,460,000 17,558,622 2,098,622 2,105,478 2,187,529 82,051 897,642 946,098 48,456 1,900,083 1,336,092 (563,991) 14,553 16,747 2,194 83 445 362 227,833 281,295 53,462 208,204 231,125 22,921 60,000 53,277 (6,723) 70,833 72,830 1,997 1,667 1,670 3 20,946,376 22,685,730 1,739,354 83% 95% 83% 87% a) 83% 88% b)c) 83% 59% d) 83% 96% b) 83% 445% 83% 103% e) 83% 93% b) 83% 74% f) 83% 86% 83% 84% 83% 90% TOTAL RESOURCES 26,866,376 29,398,983 2,532,607 83% 95% REQUIREMENTS: Exp. Revised Year End $ Budget Projection Variance Variance $ 5,920,000 $ 6,713,253 $ 793,253 18,552,000 18,637,337 85,337 2,526,574 2,660,374 133,800 1,077,170 1,041,170 (36,000) 2,280,100 1,580,100 (700,000) 17,464 17,464 - 100 445 345 273,400 315,000 41,600 249,845 249,845 - 72,000 72,000 - 85,000 87,000 2,000 2,000 2,000 - 25,135,653 24,662,735 (472,918) 31,055,653 31,375,988 320,335 Expenditures Assessor 3,141,760 2,795,519 346,241 83% 74% g) 3,770,112 3,470,112 300,000 County Clerk 1,345,880 1,136,054 209,826 83% 70% h) 1,615,056 1,390,056 225,000 BOPTA 55,013 48,206 6,807 83% 73% 66,016 56,016 10,000 BOCC 647,483 626,106 21,377 83% 81% 776,979 756,979 20,000 District Attorney 3,822,383 3,683,953 138,430 83% 80% i) 4,586,859 4,536,859 50,000 Finance/Tax 707,708 655,223 52,485 83% 77% 849,249 809,249 40,000 Veterans 242,797 163,960 78,837 83% 56% 291,356 241,356 50,000 Property Management 203,308 191,206 12,102 83% 78% i) 243,970 228,970 15,000 Grant Projects 80,800 80,264 536 83% 83% 96,960 96,960 - Non-Departmental 3,719,677 3,882,484 (162,807) 83% 87% j) 4,463,612 4,463,612 - Contingency 1,292,478 - 1,292,478 83% n/a k) 1,550,974 - 1,550,974 15,259,287 13,262,975 1,996,312 83% 72% 18,311,143 16,050,169 2,260,974 Transfers Out 10,240,420 10,162,748 77,672 83% 83% 12,288,504 12,288,504 - TOTAL REQUIREMENTS 25,499,707 23,425,723 2,073,984 83% 77% 30,599,647 28,338,673 2,260 974 NET (Resources - Requirements) 1,366,669 5,973,260 4,606,591 456,006 3,037,315 , 2,581,309 Short Term Loan Receivable D 3,160,000 Balance 6,197,315 Beginning Net Working Capital per Proposed Budget 6,050,000 a) Cigarette Tax and Liquor Revenue trending higher than budgeted. b) A&T grant payment received quarterly. Three quarterly payments received to date (July, October and January). c) Revenue projection reduction for GIS transfer funds related to a GIS project. (See footnote g.) d) Clerk's Recording and Filing Fees trending less than budgeted. e) Department of Justice HIDTA grant will be greater than budgeted. f) Payments received quarterly. Three quarterly payments received to date (August, November and February) g) Projection adjusted $100,000 for salary savings and $75,000 for costs on GIG project. h) Budgeted expenditure for September election and for capital outlay will not occur. i) Personnel services expenditures will be less than amount appropriated. j) $3,160,000 short-term loan to Fund 457 "Jamison Acq and Remodel" included in YTD Actual, Revised Budget and Year End Projection. Reported as an expenditure in accordance with GAAP for governmental accounting. k) The Contingency in the Adopted Budget was $5,192,855. The decrease of $3,641,881 is due to (1) an appropriation transfer of $205,000 to the Fair & Expo Construction Fund, (2) an appropriation transfer of $25,875 to General Fund-Veterans' Department (3) an appropriation transfer of $250,000 to Bethlehem Inn Fund (128), appropriation transfer for Loan to Fund 457 and appropriation transfer of $1,006 to Fund 110. The net of $456,006 is due to transferring $205,000 of appropriation to the Fair & Expo Construction Fund, $250,000 of appropriation to Bethlehem Inn Fund, and $1,006 to Fund 110. 13% 0% 5% -3% -31% 0% 345% 15% 0% 0% 2% 0% -2% 1% 8% 14% 15% 3% 1% 5% 17% 6% 0% 0% 100% 12% 0% 7% COMM JUSTICE-JUVENILE Statement of Financial Operating Data Ten Months Ended April 30, 2008 Year to Date Budget Actual Variance FY % Coll. RESOURCES: Beg. Net Working Capital Revenues Federal Grants SB #1065-Court Assess. State Miscellaneous Discovery Fee Food Subsidy Juvenile Crime Prevention Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous Program Fees Probation Supervision MIP Diversion Fees Interest on Investments Leases Grants - Private Level 7 Total Revenues $ 900,000 $ 987,986 $ 87,986 100% 110% 162,771 83,194 (79,577) 40,000 52,416 12,416 3,828 - (3,828) 8,333 15,452 7,119 32,500 25,010 (7,490) 225,326 222,359 (2,967) 66,667 57,150 (9,517) 1,000 549 (451) 553,927 397,390 (156,537) 417 900 483 - 176 176 - 100 100 3,333 1,315 (2,018) 30,000 48,374 18,374 28,928 14,226 (14,702) - 2,812 2,812 104,866 79,057 (25,809) 1,261,896 1,000,479 (261,417) Revised Year End Budget Projection Variance $ 900,000 $ 987,986 $ 87,986 43% a) 195,325 195,325 - 109% 48,000 64,000 16,000 0% b) 4,594 - (4,594) 155% c) 10,000 18,000 8,000 64% d) 39,000 37,500 (1,500) 82% a) 270,391 296,480 26,089 71% e) 80,000 65,000 (15,000) 46% 1,200 600 (600) 60% 0 664,712 430,000 (234,712) 180% 500 900 400 n/a - 176 176 n/a - 100 100 33% 4,000 1,500 (2,500) 134% 36,000 58,000 22,000 41% g) 34,714 15,035 (19,679) n/a - 2,812 2,812 63% a) 125,839 105,409 (20,430) 66% 1,514,275 1,290,837 (223,438) 83% 5,933,223 5,933,223 - 83% 8,347,498 8,212,046 (135,452) Exp. 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% Transfers In-General Fund 4,944,353 4,944,353 - 83% TOTAL RESOURCES 7,106,249 6,932,818 (173,431) 83% REQUIREMENTS: Expenditures Community Justice-Juvenile Personal Services Materials and Services Capital Outlay Juvenile Resource Center Personal Services Materials and Services Capital Outlay Contingency 2,336,290 2,112,729 223,561 83% 75% h) 2,803,548 2,600,000 203,548 1,506,792 1,237,523 269,269 83% 68% i) 1,808,150 1,560,000 248,150 83 - 83 83% 0% 100 - 100 2,476,590 2,253,888 222,702 83% 76% h) 2,971,908 2,750,000 221,908 197,131 149,411 47,720 83% 63% 236,557 190,000 46,557 83 - 83 83% 0% 100 - 100 439,279 - 439,279 83% n/a 527,135 - 527,135 TOTAL REQUIREMENTS 6,956,248 5,753,551 1,202,697 83% 69% 8,347,498 7,100,000 1,247,498 NET (Resources - Requirements) 150,001 1,179,267 1,029,266 - 1,112,046 1,112,046 Beginning Net Working Capital per Proposed Budget 1,090,000 a) Reimbursements requested quarterly. Federal grants are expected to be fully realized by fiscal year end. Juvenile Crime Prevention and Level 7 projections adjusted for funding changes by the State finalized in August. b) Amount budgeted received in FY 2007. c) Requests for discovery documents are higher than anticipated. d) Reimbursement requested one month in arrears. Anticipate total budgeted amount to be received by year end. e) Due to increased population of in-county youth (WellSpring Program), housing available for out-of-county youth decreased resulting in a decline in revenues from this source. Since the discontinuance of the WellSpring Program (August 31 st), out-of-county youth population and associated revenues are increasing and should meet the new projection figure. f) Billing to DHS is generated in succeeding month with payments being received 8-10 weeks after billing. Projection adjusted for elimination of WellSpring Program. g) Lessee (Trillium) moved out early in the fiscal year. Revenue projection decreased to reflect termination of lease. h) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel. i) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WellSpring Program. SHERIFF - Revenue Detail Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Revenues Law Enf Dist Countywide Law Enf Dist Rural Interest Total Revenues TOTAL RESOURCES Year to Date Revised Year End Budget Actual Variance FY % Coll. % Buda( t Pro'ection Variance $2,562,148 $ 2,648,830 $ 86,682 100% 103% $ 2,562,148 $2,648,830 $ 86,682 15,365,627 13,079,398 (2,286,229) 83% 71% a) 18,438,752 16,218,102 (2,220,650) 10,088,597 9,289,886 (798,711) 83% 77% a) 12,106,316 11,117,214 (989,102) - 68,820 68,820 83% n/a - 68,820 68,820 25,454,224 22,438,104 (3,016,120) 83% 73% 30,545,068 27,404,136 (3,140,932) 28,016,372 25,086,934 (2,929,438) 83% 76% 33,107,216 30,052,966 (3,054,250) REQUIREMENTS: EXPENDITURES & TRANSFERS Sherifrs Division 1,826,298 Civil 552,774 Automotive/Communications 1,066,504 Investigations/Evidence 1,729,401 Patrol/Civil/Comm Supp 6,155,488 Records 484,338 Adult Jail 7,273,128 Court Security 201,967 Emergency Services 113,513 Special Services Division 1,282,613 Regional Work Center 3,194,975 Training Division 163,574 Non-Departmental 2,322,404 Contingency 1,180,707 Exp. 1,445,066 381,232 83% 66% b) 2,191,557 1,880,148 311,409 528,563 24,211 83% 80% 663,327 663,327 - 999,310 67,194 83% 78% c) 1,279,803 1,251,140 28,663 1,748,889 (19,488) 83% 84% 2,075,281 2,075,281 - 5,912,711 242,777 83% 80% d) 7,386,586 7,179,519 207,067 475,035 9,303 83% 82% 581,205 573,977 7,228 6,461,719 811,409 83% 74% e) 8,727,754 7,888,403 839,351 183,709 18,258 83% 76% 242,360 229,959 12,401 113,200 313 83% 83% 136,215 136,115 100 868,544 414,069 83% 56% g) 1,539,136 1,338,670 200,466 3,010,908 184,067 83% 79% f) 3,833,970 3,491,874 342,096 151,566 12,008 83% 77% 196,289 200,148 (3,859) 2,606,743 (284,339) 83% 94% h) 2,786,885 2,873,567 (86,682) - 1,180,707 83% n/a 1,416,848 - 1,416,848 Transfers Out 41,667 37,500 4,167 83% TOTAL REQUIREMENTS 27,589,351 24,543,463 3,045,888 83% NET (Resources - Requirements) 427,021 543,471 116,450 75% 50,000 50,000 - 74% 33,107,216 29,832,128 3,275,088 220,838 220,838 SHERIFF -Expenditure Detail Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Total Revenues TOTAL RESOURCES REQUIREMENTS: Sheriffs Services Personnel Materials & Services Capital Outlay Total Sheriffs Services Civil Personnel Materials & Services Capital Outlay Total Civil Automotive/Communications Personnel Materials & Services Capital Outlay Total Automotive/Communications Investigations/Evidence Personnel Materials & Services Capital Outlay Total Investigations/Evidence Patrol/Civil/Comm Support Personnel Materials & Services Capital Outlay Total Patrol/Civil/Comm Supp Records Personnel Materials & Services Capital Outlay Total Records Adult Jail Personnel Materials & Services Capital Outlay Total Adult Jail Court Security Personnel Materials & Services Capital Outlay Total Transport/Court Security Emergency Services Personnel Materials & Services Capital Outlay Total Emergency Services Special Services Personnel Materials & Services Capital Outlay Total Special Services Regional Work Center Personnel Materials & Services Capital Outlay Total Regional Work Center Training Personnel Materials & Services Capital Outlay Total Training Non-Departmental Materials & Services Transfers Out Contingency Total Non-Departmental Total Requirements NET (Resources - Requirements) 82% 80% 34% 68% 52% 98% 90% 44% 0% 94% 75% n/a 74% Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 2,562,148 $ 2,648,830 $ 86,682 100% 103% $ 2,562,148 $ 2,648,830 $ 86,682 25,454,224 22,438,104 (3,016,120) 83% 73% 30,545,068 27,404,136 (3,140,932) 28,016,372 25,086,934 (2,929,438) 83% 76% 33,107,216 30,052,966 (3,054,250) Exp. 1,048,069 862,443 185,626 83% 69% 1,257,683 1,038,529 219,154 619,895 582,623 37,272 83% 78% 743,874 706,119 37,755 158,333 - 158,333 83% 0% 190,000 135,500 54,500 1,826,297 1,445,066 381,231 2,191,557 1,880,148 311,409 472,885 465,995 6,890 83% 82% 567,462 567,462 - 47,388 31,378 16,010 83% 55% 56,865 56,865 - 32,500 31,190 1,310 83% 80% 39,000 39,000 - 552,773 528,563 24,210 663,327 663,327 - 275,868 248,374 27,494 83% 75% 331,041 302,378 28,663 775,218 742,436 32,782 83% 80% 930,262 930,262 - 15,417 8,500 6,917 83% 46% 18,500 18,500 - 1,066,503 999,310 67,193 1,279,803 1,251,140 28,663 1,489,830 1,516,613 (26,783) 83% 85% 1,787,796 1,787,796 - 218,738 207,283 11,455 83% 79% 262,485 262,485 20,833 24,993 (4,160) 83% 100% 25,000 25,000 - 1,729,401 1,748,889 (19,488) 2,075,281 2,075,281 - 5,491,856 5,220,338 271,518 83% 79% 6,590,227 6,353,160 237,067 426,133 461,099 (34,966) 83% 90% 511,359 511,359 - 237,500 231,274 6,226 83% 81% 285,000 315,000 (30,000) 6,155,489 5,912,711 242,778 7,386,586 7,179,519 207,067 431,148 410,844 20,304 83% 79% 517,377 504,320 13,057 53,107 64,191 (11,084) 83% 101% 63,728 69,657 (5,929) 83 - 83 83% 0% 100 - 100 484,338 475,035 9,303 581,205 573,977 7,228 5,849,734 5,294,558 555,176 83% 75% 7,019,681 6,399,317 620,364 1,154,460 1,119,927 34,533 83% 81% 1,385,352 1,434,131 (48,779) 268,934 47,234 221,700 83% 15% 322,721 54,955 267,766 7,273,128 6,461,719 811,409 8,727,754 7,888,403 839,351 165,610 153,527 12,083 83% 77% 198,732 189,830 8,902 11,357 6,581 4,776 83% 48% 13,628 13,628 - 25,000 23,601 1,399 83% 79% 30,000 26,501 3,499 201,967 183,709 18,258 242,360 229,959 12,401 96,814 96,635 179 83% 83% 116,177 116,177 - 16,615 16,565 50 83% 83% 19,938 19,938 - 83 - 83 83% 0% 100 - 100 113,512 113,200 312 136,215 136,115 100 525,088 516,396 8,692 83% 76,327 73,684 2,643 83% 681,198 278,464 402,734 83% 1,282,613 868,544 414,069 1,572,598 1,275,240 297,358 83% 312,878 196,176 116,702 83% 1,309,500 1,539,492 (229,992) 83% 3,194,976 3,010,908 184,068 118,423 127,764 (9,341) 83% 45,068 23,802 21,266 83% 83 - 83 83% 163,574 151,566 12,008 2,322,404 2,606,743 (284,339) 83% 41,667 37,500 4,167 83% 1,180,707 - 1,180,707 83% 3,544,778 2,644,243 900,535 27,589,349 24,543,463 3,045,886 83% 427,023 543,471 116,448 630,106 91,592 817,438 1,539,136 1,887,117 375,453 1,571,400 3,833,970 142,108 54,081 100 196,289 2,786,885 50,000 1,416,848 4,253,733 33,107,216 630,106 91,592 616,972 1,338,670 1,631,637 320,745 1,539,492 3,491,874 160,407 39,741 200,148 2,873,567 50,000 2,923,567 29,832,128 220,838 200,466 200,466 255,480 54,708 31,908 342,096 (18,299) 14,340 100 (3,859) (86,682) 1,416,848 1,330,166 3,275,088 220,838 Sheriff Notes Statement of Financial Operating Data Ten Months Ended April 30, 2008 a) Contract with taxing districts based on reimbursing actual expenditures. b) Personnel expenditures will be less than appropriated due to unfilled Undersheriff position and and hiring delays in other open positions. Professional services will be less than appropriated for the year. c) Personnel expenditures will be less than appropriated for the year due delay in filing the auto mechanic position. d) All open positions have been filled but personnel expenditures for the year will be less than appropriated due to delays in filling open position during the year. e) Year to Date variance due to unfilled Corrections deputy positions. All open positions expected to be filled in April. Personnel expenditures projected to be less than appropriated. Capital Outlay expenditures will be less than appropriated due to timing; expenditures for the jail control system equipment replacement will not occur until next fiscal year. f) Year to Date variance due to delay of filling open positions at the Work Center. Personnel and Materials & Services expenditures will be less than budgeted for the year but will be partially offset by Capital Outlay expenditures in excess of originally budgeted due to approved change orders on the building renovation. g) Year End Projection includes $585,000 for equipment at the Mt. Bachelor radio site for Search & Rescue. Total project cost will be $779,000 with $194,000 occurring next fiscal year. h) Transfer of June 30, 2007 balance to County wide ($1,295,267.50) and Rural Law Enforcement ($1,290,475.25) Districts included on this line. Year End Projection revised for FY 2007 year end adjustments. Sheriff 701 Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants State Grant Transp. of State Wards SB 1145 Des. Cty Video Lottery Grant Des Cty Sheriffs Office Des Cty Court Security Des Cty Juvenile Contract Des Cty Parole & Prb Cnt Transport Title III Reimbursement Des Cty DAs Office Inmate Commissary Fees Work Center Work Crews Concealed Handgun Classes Soc Sec Incentive-Fed Miscellaneous Medical Services Reimb Restitution Sheriff Fees Interest Interest on Unsegregated Rentals Donations Total Revenues I Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ - $ - $ - 83% 11,617,787 13,104,578 1,486,791 83% 212,033 151,397 (60,636) 83% - 26,055 26,055 83% 37,630 24,763 (12,867) 83% 4,167 9,429 5,262 83% 1,669,670 2,177,797 508,127 83% 291,667 350,000 58,333 83% 1,073,030 1,295,648 222,618 83% 83,338 83,340 2 83% 8,000 16,057 8,057 83% 667 - (667) 83% - 1,068 1,068 83% - 49,443 49,443 83% - 2,000 2,000 83% 66,667 57,765 (8,902) 83% 62,500 - (62,500) 83% - 2,350 2,350 83% 3,333 4,000 667 83% 11,250 2,325 (8,925) 83% 14,000 10,874 (3,126) 83% 875 317 (558) 83% 128,013 137,481 9,468 83% 75,000 91,794 16,794 83% 6,000 8,303 2,303 83% - 36,472 36,472 83% - 12,395 12,395 83% 15,365,627 17,655,651 2,277,628 83% nla $ - $ - $ 94% 13,941,344 13,941,344 60% 254,440 254,440 - n/a a) - 26,055 26,055 55% 45,156 45,156 - 189% 5,000 12,000 7,000 109% b) 2,003,604 2,177,797 174,193 100% c) 350,000 350,000 - 101% d) 1,287,636 1,327,064 39,428 83% 100,006 100,006 - 167% 9,600 19,296 9,696 0% 800 800 - n/a - 1,068 1,068 n/a e) - 75,000 75,000 n/a - 2,000 2,000 72% f) 80,000 80,000 - 0% g) 75,000 10,000 (65,000) n/a - 2,350 2,350 100% 4,000 4,000 - 17% 13,500 13,500 - 65% 16,800 16,800 - 30% 1,050 1,050 - 89% 153,615 153,615 - 102% 90,000 110,148 20,148 115% 7,200 10,000 2,800 3647180% h) 1 43,766 43,765 n/a i) - 12,395 12,395 96% 18,438,752 18,789,651 350,899 TOTAL RESOURCES 15,365,627 17,655,651 2,277,628 83% 96% 18,438,752 18,789,651 350,899 REQUIREMENTS: Exp. 9/61 EXPENDITURES & TRANSFERS Materials and Services 15,365,628 13,079,398 2,286,230 83% 71% j) 18,438,752 16,218,102 2,220,650 TOTAL REQUIREMENTS 15,365,628 13,079,398 2,286,230 83% 71% 18,438,752 16,218,102 2,220,650 NET (Resources - Requirements) (1) 4,576,253 4,563,858 - 2,571,549 2,571,549 Beginning Net Working Capital per Proposed Budget 2,560,294 a) Department of Justice payment for inmate services. b) Projection adjusted for increase in 2007-09 State Budget Grant Allocation. c) Lottery Grant for Work Center remodel received in April. d) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments. e) Title III approved allocation to Law Enforcement District - County Wide. D Year to date variance due to timing of revenue from inmate phone service provider (GTI) and commissary purchases. g) Revenue from work crews will be less than planned due to March opening of the Work Center. h) Delay in FBI relocation resulting in unexpected rental revenue. i) Donation for Search and Rescue supplies and equipment. j) Projection reflects adjustment for three quarters of actual expenditures reimbursed. RESOURCES: Beg. Net Working Capital Revenues Tax Revenues - Current Tax Revenues - Prior Federal Grants US Forest Service State Grant SB #1065 Court Assessment Marine Board License Fee Narcotic Task Force Des Cry General Fund Grnt Des Cty Transient Room Tax Des Cty Other Grant Des Cty Sheriffs Office City of Sisters Des Cty Tax/Fin Contract Des Cty CDD Contract Des Cty Solid Waste Cntrt Des Cty Clerk/Election CODE Security & Traffic Reimb Seat Belt Program Miscellaneous Sheriff Fees Court Fines & Fees Impound Fees Restitution - Street Crimes Interest Interest on Unsegregated Sale of Equip & Material Total Revenues TOTAL RESOURCES Sheriff 702 Statement of Financial Operating Data Ten Months Ended April 30, 2008 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ ' $ - $ - 83% n/a $ - $ _ $ _ 5,616,666 6,405,509 788,843 83% 95% 6,740,000 6,740,000 - 101,342 148,833 47,491 83% 122% 121,610 154,886 33,276 15,417 37,597 22,180 83% 203% a) 18,500 40,000 21,500 60,000 30,000 (30,000) 83% 42% 72,000 72,000 - 66,160 50,289 (15,871) 83% 63% 79,392 79,392 - 35,417 52,416 16,999 83% 123% b) 42,500 67,000 24,500 82,453 33,619 (48,834) 83% 34% c) 98,944 98,944 - 91,667 82,500 (9,167) 83% 75% d) 110,000 110,000 - 304,373 - (304,373) 83% 0% e) 365,247 365,247 - 1,903,961 1,903,961 (0) 83% 83% 2,284,753 2,284,753 - 50,403 - (50,403) 83% 0% 0 60,483 156,000 95,517 1,062,093 1,290,475 228,382 83% 101% g) 1,274,512 1,321,766 47,254 327,713 327,713 (0) 83% 83% 393,255 393,255 - 2,292 2,140 (152) 83% 78% h) 2,750 2,750 - 42,946 42,948 2 83% 83% h) 51,535 51,535 - 42,946 51,536 8,590 83% 100% h) 51,535 51,536 1 2,500 755 (1,746) 83% 25% h) 3,000 3,000 - - 8,808 8,808 83% n/a - 8,808 8,808 53,750 25,752 (27,998) 83% 40% 1) 64,500 38,630 (25,870) 5,000 5,575 575 83% 93% 6,000 6,000 - - 1,894 1,894 83% n/a - 2,500 2,500 - 5,879 5,879 83% n/a - 7,500 7,500 104,167 80,866 (23,301) 83% 65% j) 125,000 85,000 (40,000) 62,500 72,100 9,600 83% 96% 75,000 75,000 - - 74 74 83% n/a - 500 500 50,000 42,189 (7,811) 83% 70% k) 60,000 60,000 - 4,000 4,140 140 83% 86% 4,800 4,800 - 833 1,375 542 83% 138% 1,000 1,375 375 10,088,599 10,708,944 620,345 83% 88% 12,106,316 12,282,178 175,862 10,088,599 10,708,944 620,345 83% 88% 12,106,316 12,282,178 175,862 REQUIREMENTS: EXPENDITURES & TRANSFERS Materials and Services 10,088,597 9,289,886 TOTAL REQUIREMENTS 10,088,597 9,289,886 Exp. 798,711 83% 77% 1) 12,106,316 11,117,214 989,102 798,711 83% 77% 12,106,316 11,117,214 989,102 NET (Resources - Requirements) 2 1,419,058 1,419,056 - 1,164,964 1,164,964 Beginning Net Working Capital per Proposed Budget 1,169,561 a) HIDTA overtime reimbursements received as billed and higher than planned. Justice Assistance Grant (JAG) was $8,000 higher than amount budgeted. b) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections. c) Marine board license fees are received in February and June. d) Payments are received after the quarterly progress report is submitted and approved. e) Payment from Deschutes County (General Fund) will be made in June. f) Portion of court fines and fees collected by Justice Court to be paid in June. Forecast based on FY2007 actual. g) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments. h) Departments are billed when services are utilized. i) Organizations and groups are billed when services are utilized. j) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend. k) Interest variance reflects timing of property tax revenue. 1) Projection reflects adjustment for three quarters of actual expenditures reimbursed. HEALTH Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement State Grant Child Dev & Rehab Center State Miscellaneous OMAP Family Planning Exp Proj Grants School Districts Contract Payments/ESD Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Interest on Investments Donations Interfund Contract Administrative Fee Interfund Grant Total Revenues Year to Date Budget Actual Variance FY % Coll. % $ 600,000 $ 804,209 $ 204,209 100% 134% Revised Year End Budget Projection Variance $ 600,000 $ 804,209 $ 204,209 Transfers In-Reserve Fund Transfers In-General Fund TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS 4,167 1,699 (2,468) 83% 34% a) 5,000 5,000 - 1,372,063 1,321,132 (50,931) 83% 80% b) 1,646,476 1,833,785 187,309 27,834 25,051 (2,783) 83% 75% c) 33,401 33,401 - 146,273 121,052 (25,221) 83% 69% d) 175,528 175,528 - 218,250 224,570 6,320 83% 86% 261,900 261,900 - 458,333 328,272 (130,061) 83% 60% e) 550,000 435,000 (115,000) 18,268 1,500 (16,768) 83% 7% f) 21,922 21,922 - 12,603 11,155 (1,448) 83% 74% c) 15,123 15,123 - 9,167 5,000 (4,167) 83% 45% c) 11,000 11,000 - - 710 710 83% n/a - 710 710 48,167 80,704 32,537 83% 140% 57,800 92,000 34,200 161,292 201,872 40,580 83% 104% 193,550 245,000 51,450 33,333 30,094 (3,239) 83% 75% 40,000 37,000 (3,000) 76,667 75,915 (752) 83% 83% 92,000 92,000 - 25,000 33,995 8,995 83% 113% 30,000 40,000 10,000 9,875 11,470 1,595 83% 97% 11,850 11,850 - 68,543 55,919 (12,624) 83% 68% g) 82,252 80,795 (1,457) 10,000 10,000 - 83% 83% 12,000 12,000 - 29,193 32,611 3,418 83% n/a 35,031 35,031 - 2,729,028 2,572,721 (156,307) 83% 79% 3,274,833 3,439,045 164,212 83 - (83) 83% 0% 100 - (100) 2,127,904 2,127,404 (500) 83% 83% 2,553,485 2,553,485 - 5,457,015 5,504,334 47,402 83% 86% 6,428,418 6,796,739 368,321 Exp. 3,559,043 3,354,550 204,493 83% 79% h) 4,270,852 4,160,900 109,952 1,275,398 1,052,396 223,002 83% 69% 1,530,477 1,530,477 - 45,833 - 45,833 83% 0% 55,000 50,000 5,000 125,000 112,500 12,500 83% 75% 150,000 150,000 - 351,741 - 351,741 83% n/a 422,089 - 422,089 6,428,418 5,891,377 537,041 5,357,015 4,519,446 837,569 83% 70% NET (Resources - Requirements) 100,000 984,888 884,971 Beginning Net Working Capital per Proposed Budget 905,362 905,362 707,000 a) Medicare payments delayed due to problems with processing. Problem expected to be resolved before year end. b) Year End Projection includes amendments 1 through 9 and Homeland Security Grant ($188,436). c) Payments received quarterly within 30 days of end of quarter. d) YTD Actual includes monthly payments for the Family Planning program staff (L. Thistle & K. Fost) and a quarterly payment for the Material Child Health (MAC match funds). Payments received one month after billing period. e) YTD Actual includes 9 months of cash payments. Year End Projection based on fewer qualifying clients due to citizenship eligibility requirements. f) Central Oregon Community Investment Board program grant to be received before June 30. g) Service contract with Deschutes County Juvenile Department, $80,795, received quarterly. h) Expenditures will be less than budgeted due to open positions. MENTAL HEALTH Statement of Financial Operating Data Ten Months Ended April 30, 2008 Year to Date Revised Year End RESOURCES: Budget Actual Variance F Coll. % Bud et Projection Variance Beg. Net Working Capital $ 2,900,000 $ 2,876,903 $ (23,097) 100% 99% $ 2,900,000 $ 2,876,903 $ (23 097) Revenues , Marriage Licenses 4,583 4,310 (273) 83% 78% 5,500 5,500 - Divorce Filing Fees 133,333 134,631 1,298 83% 84% 160,000 160,000 - Domestic Partnership Fee - 310 310 83% n/a - 310 310 Federal Grants 121,348 60,111 (61,237) 83% 41%a) b) 145,618 137,582 (8,036) State Grants 3,775,854 3,996,183 220,329 83% 88% c) 4,531,025 4,662,823 131,798 State Miscellaneous 311,778 164,066 (147,712) 83% 44%d) e) 374,134 351,175 (22,959) Title 19 127,000 282,218 155,218 83% 185% 152,400 300,000 147,600 Liquor Revenue 88,333 68,595 (19,738) 83% 65% 106,000 106,000 - Local Grants 33,333 11,436 (21,897) 83% 29% a) 40,000 11,930 (28,070) School Districts 83,333 34,500 (48,833) 83% 35% 0 100,000 70,000 (30,000) Mental Health Jail Comp 6,000 600 (5,400) 83% 8% g) 7,200 600 (6,600) Contract Payments 19,227 4,769 (14,458) 83% 21% h) 23,072 4,769 (18,303) Miscellaneous 70,928 119,839 48,911 83% 141% 85,114 130,000 44,886 Patient Insurance Fees 181,250 181,077 (173) 83% 83% 217,500 247,500 30,000 Patient Fees 19,833 9,088 (10,745) 83% 38% 23,800 14,000 (9,800) Seizure/Forfeiture - 42,674 42,674 83% n/a i) - 42,674 42,674 Interest on Investments 120,200 114,696 (5,504) 83% 80% 144,240 144,240 - Rentals 13,750 14,925 1,175 83% 90% 16,500 16,500 - Donation 1,667 7,600 5,933 83% 380% 2,000 7,600 5,600 Interfund Contract 3,333 2,600 (733) 83% 65% 4,000 3,120 (880) Administrative Fee 2,043,283 2,043,290 7 83% 83% 2,451,940 2,451,940 - Total Revenues 7,158,366 7,297,518 139,152 83% 85% 8,590,043 8,868,263 278,220 Transfers In-General Fund 1,218,763 1,218,763 - 83% 83% 1,462,516 1,462,516 - Transfers In-Other 356,828 372,221 15,393 83% 87% 428,193 428,193 - TOTAL RESOURCES 11,633,957 11,765,405 131,448 83% 88% 13,380,752 13,635,875 255,123 REQUIREMENTS: Exp. Expenditures Personal Services 6,339,673 5,903,209 436,464 83% 78% j) 7,607,608 7,127,699 479,909 Materials and Services 3,470,569 2,797,834 672,735 83% 67% 4,164,683 3,542,096 622,587 Capital Outlay 17,583 20,119 (2,536) 83% 95% 21,100 21,000 100 Transfers Out 125,000 112,500 12,500 83% 75% 150,000 150,000 - Contingency 1,197,801 - 1,197,801 83% n/a 1,437,361 - 1,437,361 TOTAL REQUIREMENTS 11,150,626 8,833,662 2,316,964 83% 66% 13,380,752 10,840,795 2,539,957 NET (Resources - Requirements) 483,331 2,931,743 2,448,412 - 2,795,080 2,795,080 Beginning Net Working Capital per Proposed Budget 2,750,000 a) Negative variance due to an adjustment for revenue accrued June 30, 2007. b) Grant billing paid quarterly, in arrears. Anticipate receiving $36,514 in May. c) Projection increased to reflect additional DHS State Grant funding for FY 2008. Requests to appropriate additional revenues are made when confirmations are received from the State. d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment. e) Projected negative variance due to $22,959 reduction in IFS/FSAT grant. f) Services to school districts commence at start of school year and are billed monthly in arrears. g) Estimated budgeted revenue will not be received; services provided to the Jail do not generate additional revenue. h) Support service no longer provided to ABHA. i) Revenues are unpredictable and are not included in budget. j) Expenditures will be less than budgeted due to open positions. COMMUNITY DEVELOPMENT Statement of Financial Operating Data Ten Months Ended April 30, 2008 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Bud et Pro'ection Variance RESOURCES: Beg. Net Working Capital $ 489,444 $ 211,661 $ (277,783) 100% 43% $ 489,444 $ 211,661 (277,783) Revenues Admin-Operations 65,146 13,493 (51,653) 83% 17% a) 78,175 30,000 (48,175) Admin-GIS 6,667 2,384 (4,283) 83% 30% b) 8,000 2,900 (5,100) Admin-Code Enforcement 355,375 211,457 (143,918) 83% 50% c) 426,450 270,000 (156,450) Building Safety 2,056,625 1,168,626 (887,999) 83% 47% c) 2,467,950 1,500,000 (967,950) Electrical 503,250 317,645 (185,605) 83% 53% c) 603,900 410,000 (193,900) Contract Services 652,083 470,530 (181,553) 83% 60% c) 782,500 625,000 (157,500) Env Health-On Site Prog 797,875 370,425 (427,450) 83% 39% c) 957,450 475,000 (482,450) Env Health-Lic Facilities 455,375 585,823 130,448 83% 107% d) 546,450 610,850 64,400 Env Health - Drinking H2O 43,333 37,870 (5,463) 83% 73% e) 52,000 52,000 - EPA Grant 129,729 78,207 (51,522) 83% 50% e) 155,675 203,421 47,746 Planning-Current 1,292,875 928,025 (364,850) 83% 60% c) 1,551,450 1,150,000 (401,450) Planning-Long Range 595,292 285,021 (310,271) 83% 40% c) 714,350 380,000 (334,350) Total Revenues 6,953,625 4,469,506 (2,484,119) 83% 54% 8,344,350 5,709,171 (2,635,179) Trans In-CDD Reserve 166,667 200,000 33,333 83% 100% j) 200,000 200,000 - Trans In-CDD Bldg/Elec 65,949 79,139 13,190 83% 100% j) 79,139 79,139 - Trans In-General Fund 62,500 56,250 (6,250) 83% 75% 75,000 75,000 - Trans In-Other 83 - (83) 0% 0% 100 - (100) TOTAL RESOURCES 7,672,236 5,016,556 (2,734,819) 83% 55% 9,188,033 6,274,971 (2,912,962) REQUIREMENTS: Exp. EXPENDITURES & TRANSFERS Admin-Operations Division 2,179,303 2,138,909 40,394 83% 82% f) 2,615,163 2,574,457 40,706 Admin-GIS Division 253,312 238,764 14,548 83% 79% 303,974 293,997 9,977 Admin-Code Enforcement 191,475 188,437 3,038 83% 82% 229,770 228,664 1,106 Building Safety Division 1,092,376 1,061,488 30,888 83% 81% f) 1,310,851 1,249,329 61,522 Electrical Division 360,011 336,302 23,709 83% 78% 432,013 414,705 17,308 Contract Services 531,052 581,625 (50,573) 83% 91% g) 637,262 721,275 (84,013) Env Health-On Site Pgm 493,488 401,974 91,514 83% 68% f) 592,186 547,703 44,483 Env Health-Lic Facilities 415,953 414,501 1,452 83% 83% h) 499,143 515,789 (16,646) Env Health - Drinking H2O 57,846 58,136 (290) 83% 84% 69,415 69,601 (186) EPA Grant 103,043 119,120 (16,077) 83% 96% i) 123,651 148,387 (24,736) Planning-Current Division 1,119,394 1,069,242 50,152 83% 80% f) 1,343,273 1,301,237 42,036 Planning-Long Range Div 458,343 373,654 84,689 83% 68% 550,011 461,051 88,960 Contingency 401,101 - 401,101 83% n/a 481,321 - 481,321 TOTAL REQUIREMENTS 7,656,697 6,982,152 674,545 83% 76% 9,188,033 8,526,195 661,838 NET (Resources - Requirements) 15,539 (1,965,596) (2,060,274) j) - (2,251,224) (2,251,124) Beginning Net Working Capital per Proposed Budget (1,877,224) a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest. b) Payments for custom GIS work are received as work is requested. c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget. d) Revenue is received primarily in January and February after license renewal statements are mailed out. e) Payments are received in installments or as billed. Funds to be transferred in from Fund 297. f) Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume. g) Expenses are high due to unbudgeted payment to the City of Redmond for plan reviews done by City staff. h) Expenses include the hiring of a temporary Sanitarian to catch up on restaurant inspections. i) Additional unanticipated expenses associated with South County groundwater project. j) The net deficit will be covered by additional transfers from the CDD Building/Electrical and CDD reserve funds in FY 2009 RESOURCES: Beg. Net Working Capital Revenues System Development Ch Mineral Lease Royalties Forest Receipts State Grant Motor Vehicle Revenue City of Bend City of Redmond City of Sisters Miscellaneous Road Vacations Interest on Investments Donations Interfund Contract Equipment Repairs Vehicle Repairs LID Construction Vegetation Management Inter-fund: Forester Car Washes Sale of Eqp & Material Sale of Public Lands Total Revenues Trans In-Solid Waste Trans In-Road Imp Res TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS ROAD Statement of Financial Operating Data Ten Months Ended April 30, 2008 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $5,302,706 $ 5,605,930 $ 303,224 100% 106% $ 5,302,706 $ 5,605,930 $ 303,224 55,833 12,874 (42,959) 83% 19% 67,000 15,000 (52,000) - 103,594 103,594 83% n/a - 103,594 103,594 2,556,667 3,063,038 506,371 83% 100% a) 3,068,000 3,063,038 (4,962) 310,371 375,022 64,651 83% 101% 372,445 375,022 2,577 7,000,000 6,645,841 (354,159) 83% 79% 8,400,000 8,200,000 (200,000) 145,833 237,855 92,022 83% 136% b) 175,000 275,000 100,000 354,167 311,844 (42,323) 83% 73% b) 425,000 400,000 (25,000) 12,500 43,160 30,660 83% 288% b) 15,000 50,000 35,000 41,667 40,377 (1,290) 83% 81% 50,000 40,377 (9,623) 833 1,500 667 83% 150% 1,000 1,500 500 125,000 243,480 118,480 83% 162% 150,000 250,000 100,000 2,000 2,440 440 83% 102% 2,400 2,440 40 751,917 138 (751,779) 83% 0% c) 902,300 935,000 32,700 210,250 263,551 53,301 83% 104% d) 252,300 290,000 37,700 83,333 - (83,333) 83% 0% e) 100,000 75,000 (25,000) 125,000 - (125,000) 83% 0% f) 150,000 50,000 (100,000) 76,500 - (76,500) 83% 0% g) 91,800 91,800 - 17,500 - (17,500) 83% 0% g) 21,000 21,000 - - 3,729 3,729 83% n/a d) - 5,000 5,000 500,000 582,604 82,604 83% 97% 600,000 752,000 152,000 417 132 (285) 83% 26% 500 132 (368) 12,369,788 11,931,179 (438,609) 83% 80% 14,843,745 14,995,903 152,158 772,500 463,500 (309,000) 83% 50% h) 927,000 695,250 (231,750) 13,050 - (13 050) 83% 0% i) 15,660 - (15 660) 18,458,044 18,000,609 (457,435) 83% 88% 21,089,111 21,297,083 207,972 Exp. 4,709,559 4,544,423 165,136 83% 7,190,798 5,067,028 2,123,770 83% 3,454,167 67,083 3,387,084 83% 750,000 - 750,000 83% 1,469,735 - 1,469,735 83% 80% 5,651,471 5,532,605 118,866 59% j) 8,628,958 8,438,127 190,831 2% k) 4,145,000 67,083 4,077,917 0% 900,000 900,000 - n/a 1,763,682 - 1,763,682 17,574,259 9,678,534 7,895,725 83% 46% 21,089,111 14,937,815 6,151,296 NET (Resources - Requirements) 883,785 8,322,075 7,438,290 - 6,359,268 6,359,268 Beginning Net Working Capital per Proposed Budget 6,108,195 a) Annual payment received in January. g) Payment to be received in June 2008 from Fund 326. b) Billed upon completion of work. h) Payment received quarterly from Solid Waste for c) Payment to be received in June 2008 from Funds 328 & 329. quarters ended 12/31/07, 3/31/08 and 6/30/08. d) Billed to County departments monthly in arrears. i) Payment to be received in June 2008 from Fund 335. e) Payment to be received in June 2008 from Fund 340. j) Seasonal expense includes overlays to occur spring 2008. f) Payment to be received in June 2008 from Fund 430. k) Projection variance reflects funding reserved for Deschutes 1) Traffic permits & Access permits are lower than expected. Junction project. ADULT PAROLE & PROBATION Statement of Financial Operating Data Ten Months Ended April 30, 2008 Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 200,000 $ 311,856 $ 111,856 100% 156% $ 200,000 $ 311,856 $ 111,856 Revenues State Grant 2,218,127 2,661,782 443,655 83% 100% 2,661,752 2,661,782 30 State Miscellaneous 11,083 33,528 22,445 83% 252% g) 13,300 33,528 20,228 Probation Work Crew Fees 42,500 26,940 (15,560) 83% 53% j) 51,000 37,000 (14,000) Alcohol and Drug Treatment 417 85 (332) 83% 17% a) 500 200 (300) Polygraph Testing 2,000 1,025 (975) 83% 43% i) 2,400 2,400 - Miscellaneous 7,500 3,383 (4,117) 83% 38% b) 9,000 3,383 (5,617) Electronic Monitoring Fee 75,000 98,281 23,281 83% 109% 90,000 100,000 10,000 Probation Superv. Fees 170,833 208,077 37,244 83% 102% 205,000 249,000 44,000 Cognitive Program 3,583 60 (3,523) 83% 1% c) 4,300 500 (3,800) Day Reporting Fee - 10 10 83% n/a - 10 10 Interest on Investments 23,750 25,218 1,468 83% 88% 28,500 26,000 (2,500) Leases - 3,000 3,000 83% n/a d) - 3,000 3,000 Rentals 2,500 280 (2,220) 83% 9% e) 3,000 2,000 (1,000) Court - Byrne Dru 8 333 16 246 7,913 83% 162% h) 10,000 23,670 13,670 g , , Total Revenues 2,565,626 3,077,915 512,289 83% 100% 3,078,752 3,142,473 63,721 Transfers In-General Fund 283,333 283,333 - 83% 83% 340,000 340,000 - Transfers In-Video Lottery 88,333 88,333 - 83% 83% 106,000 106,000 - Transfers In-Sheriff 41,667 37,500 (4,167) 83% 75% 50,000 50,000 - Transfers In-Other (GF) 2,500 2,250 (250) 83% 75% 3,000 3,000 - TOTAL RESOURCES 3,181,459 3,801,187 619,728 83% 101% 3,777,752 3,953,329 175,577 REQUIREMENTS: Exp. Expenditures Personal Services 2,404,642 2,145,899 258,743 83% 74% f) 2,885,570 2,750,570 135,000 Materials and Services 522,718 562,648 (39,930) 83% 90% 627,262 627,262 - Capital Outlay 83 - 83 83% 0% 100 - 100 Contingency 220,683 - 220,683 83% n/a 264,820 - 264,820 TOTAL REQUIREMENTS 3,148,126 2,708,547 439,579 83% 72% 3,777,752 3,377,832 399,920 NET (Resources - Requirements) 33,333 1,092,640 1,059,307 - 575,497 575,497 Beginning Net Working Capital per Proposed Budget 547,000 a) Due to procedural changes, fees are no longer imposed for positive urinalysis tests. b) The Department is no longer purchasing and billing Bethlehem Inn for urinalysis test kits. c) The cognitive program has changed from a voluntary to a mandatory program making it more difficult to collect fees. d) Bethlehem Inn occupancy continued into FY 2008. These revenues were not included in the FY 2008 budget. e) Because transitional house was closed for two months, rents were not received. f) Expenditures will be less than budgeted due to open positions. g) Alternative incarceration funds received from the State ($17,134) were not included in the FY 2008 budget. h) Actual amount received for Byrne Grant exceeded the amount included in the FY 2008 budget. i) The Department no longer has an in-house polygrapher. j) Delay in timing of receipts, due likely to current economy. Anticipate receiving payment in full as it is required prior to sending completion notice to the Court. COMM ON CHILDREN & FAMILIES Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Revenues Federal Grants Title IV - Family Sup/Pres HealthyStart Medicaid Child Care Block Grant Level 7 Services Juvenile Crime Prevention State Prevention Funds HealthyStart /R-S-G OCCF Grant Miscellaneous Court Fines & Fees Interest on Investments Grants-Private Total Revenues Year to Date Budget Actual Variance FY % Coll. % Revised Year End Bud et Projection Variance $ 542,211 $ 613,800 $ 71,589 100% 113% $ 542,211 $ 613,800 $ 71,589 229,116 164,375 (64,741) 83% 60% a) 274,939 274,939 - 34,668 31,308 (3,360) 83% 75% b) 41,601 34,638 (6,963) 116,667 87,475 (29,192) 83% 62% c) 140,000 130,000 (10,000) 47,248 29,557 (17,691) 83% 52% b)d) 56,698 38,276 (18,422) 171,641 135,241 (36,400) 83% 66% b) 205,969 161,594 (44,375) 324,923 304,551 (20,372) 83% 78% e) 389,908 452,792 62,884 114,583 164,069 49,486 83% 119% 0 137,500 210,945 73,445 275,578 314,732 39,154 83% 95% b) 330,694 314,732 (15,962) 313,003 483,600 170,597 83% 129% b) 375,603 483,600 107,997 2,917 16,296 13,379 83% 466% g) 3,500 20,000 16,500 20,000 20,712 712 83% 86% 24,000 25,000 1,000 20,833 35,231 14,398 83% 141% h) 25,000 43,000 18,000 10,000 5,700 (4,300) 83% 48% I) 12,000 7,500 (4,500) 1,681,177 1,792,847 111,670 83% 89% 2,017,412 2,197,016 179,604 Trans from General Fund 291,000 291,000 - 83% 83% 349,200 349,200 - Trans from Other 142,748 128,473 (14 275) 83% 75% 171,297 171,297 - Total Transfers In 433,748 419,473 (14,275) 83% 81% 520,497 520,497 - TOTAL RESOURCES 2,657,136 2,826,120 168,984 83% 92% 3,080,120 3,331,313 251,193 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS Exp. 455,601 420,997 34,604 83% 77% j) 546,721 489,347 57,374 1,791,763 1,644,407 147,356 83% 76% k) 2,150,116 2,270,931 (120,815) 83 - 83 83% 0% 100 - 100 319,319 - 319,319 83% n/a 383 183 - 383 183 , , 2,566,766 2,065,404 501,362 83% 67% 3,080,120 2,760,278 319,842 NET (Resources - Requirements) 90,370 760,716 670,346 - 571,035 571,035 Beginning Net Working Capital per Proposed Budget 571,035 a) Safe Havens grant reimbursement requested quarterly and Drug Free Communities grant reimbursement requested monthly. b) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas. c) Local Medicaid reimbursements trending downward due to new guidelines. d) Federal funds to be requested later in the fiscal year. e) JCP funding allocations increased. f) Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000 - additional grant of $23,445 expected. g) Partner reimbursements for office expenses, and project contributions expected to increase. h) Interest income projection increased due to higher cash balance and additional grant funding. i) Youth conference donations decreased to match FY 2007 actual amount. Payments anticipated to be received in full by year end. j) Personnel costs projected lower due to employee's leave without pay and new employee less than budget. k) Projection adjusted for increase in grant revenue that will be paid to service providers during the course of the fiscal year. Temporary office help cost added to materials & services. SOLID WASTE Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Revenues State Grant Miscellaneous Franchise 3% Fees Commercial Disp. Fees Private Disposal Fees Franchise Disposal Fees Yard Debris Special Waste Interest Leases Sale of Equip & Material Total Revenues Year to Date Revised Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,356 $ 2,678,908 $ 398,552 - 18,050 18,050 29,167 23,377 (5,790) 133,333 205,450 72,117 1,716,667 1,240,277 (476,390) 1,725,000 1,208,599 (516,401) 4,479,554 3,661,459 (818,095) 47,208 56,346 9,138 25,000 14,255 (10,745) 100,000 119,727 19,727 - 241 241 37,500 74,903 37,403 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% 83% n/a a) - 18,050 18,050 67% 35,000 35,000 - 128% 160,000 205,450 45,450 60% b) 2,060,000 1,674,716 (385,284) 58% b) 2,070,000 1,567,714 (502,286) 68% b) 5,375,465 4,826,406 (549,059) 99% c) 56,650 70,000 13,350 48% 30,000 20,000 (10,000) 100% 120,000 148,000 28,000 n/a - 241 241 166% d) 45,000 80,000 35,000 67% 9,952,115 8,645,577 (1,306,538) 83% e) 2,050,000 1,822,829 (227,171) 77% 14,282,471 13,147,314 (1,135,157) 8,293,429 6,622,684 (1,670,745) Trans In-North Area Dev 1,708,333 1,700,000 (8,333) 83% TOTAL RESOURCES 12,282,118 11,001,592 (1,280,526) 83% REQUIREMENTS Expenditures Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency 1,445,023 1,399,259 45,764 4,162,496 2,466,079 1,696,417 806,628 457,792 348,836 149,500 138,489 11,011 4,855,833 3,138,500 1,717,333 482,578 - 482,578 Exp. 83% 81% 0 1,734,028 1,698,974 35,054 83% 49% g) 4,994,995 4,292,660 702,335 83% 47% h) 967,954 967,954 - 83% 77% 179,400 150,000 29,400 83% 54% i) 5,827,000 4,895,250 931,750 83% n/a 579,094 - 579,094 TOTAL REQUIREMENTS 11,902,058 7,600,119 4,301,939 83% 53% 14,282,471 12,004,838 2,277,633 NET (Resources - Requirements) 380,060 3,401,473 3,021,413 - 1,142,476 1,142,476 Beginning Net Working Capital per Proposed Budget 1,221,164 a) Unanticipated EPA grants passed thru Solid Waste. b) Rate increase was budgeted to occur July 1 st, but was delayed until Oct 1 st; Disposal tonnages have decreased from last year. c) Seasonal material. d) Recycling revenues higher than expected and seasonal. e) $1,700,000 of the transfer will occur in April, with the balance in June 2008 after project completion and accounting is finalized. f) Projection reduced to reflect salary savings on unfilled positions. g) Large dollar expenditures for items, projects, and events are scheduled throughout the year. h) Debt service payments are recorded in November and May. i) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year. Remaining transfers are processed twice a year. Risk Management Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beginning Net Working Capital Revenues Inter-fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training Interest on Investments TOTAL REVENUES Transfers In-PERS Reserve TOTAL RESOURCES Appropriations/Expenditures Direct Insurance Costs: GENERAL LIABILITY Settlement / Benefit Defense Professional Service Insurance Loss Prevention Repair / Replacement Miscellaneous Total General Liability PROPERTY DAMAGE Repair / Replacement Insurance Repair / Replacement Total Property Damage VEHICLE Professional Service Repair / Replacement Insurance Loss Prevention Total Property Damage WORKERS' COMPENSATION Settlement / Benefit Defense Insurance Loss Prevention Miscellaneous Workers' Comp Losses Total Workers' Compensation UNEMPLOYMENT - Settlement / Benefits Total Direct Insurance Costs Insurance Administration: Personal Services Materials & Service Capital Outlay Total Insurance Administration Year to Date Revised Year End Budget Actual Variance of % Coll. Budget Projection Variance $2,000,000 $2,122,953 $122,953 100% 106% $2,000,000 $2,122,953 $122,953 349,111 349,160 49 83% 83% 418,933 418,933 247,942 247,950 8 83% 83% 297,530 297,530 149,034 149,050 16 83% 83% 178,841 178,841 - 731,748 788,520 56,772 83% 90% 878,098 955,108 77 010 130,147 132,110 1,963 83% 85% 156,176 161,512 , 5 336 41,667 2,496 (39,171) 83% 5% 50,000 50,000 , - 12,500 23,144 10,644 83% 154% 15,000 23,144 8,144 560 560 83% n/a - 560 560 2,083 3,975 1,892 83% 159% a) 2,500 3,975 1 475 8,333 24,507 16,174 83% 245% 10,000 24,507 , 14 507 70,833 87,010 16,177 83% 102% 85,000 105,000 , 20 000 1,743,398 1,808,482 65,083 83% 86% 2,092,078 2,219,110 , 127,032 83 - (83) 83% 0% 100 (100) 3,743,482 3,931,434 187,953 83% 96% 4,092,178 4,342,063 249,885 Exp. 53,539 4,946 4,578 158,576 1,273 769 25 1,083,333 223,706 1,083,333 83% 17% c) 1,300,000 310,000 990,000 22,726 149,428 23,751 279,167 195,906 279,167 83% 58% d) 335,000 235,000 100,000 523 29,124 659 17,628 133,333 47,934 133,333 83% 30% e) 160,000 60,000 100,000 437,314 209 75,707 9,892 33,460 2,190 595,833 558,772 595,833 83% 78% 715,000 715,000 - 54,167 51,549 2,617 83% 79% 65,000 60,000 5,000 2,145,833 1,077,867 2,094,284 83% 42% 2,575,000 1,380,000 1,195,000 304,239 274,156 30,083 83% 75% b) 181,318 140,180 41,139 83% 64% 83 - 83 83% 0% 485,641 414,335 71,305 83% 71% 365,087 325,087 40,000 217,582 217,582 - 100 - 100 582,769 542,669 40,100 Contingency 778,674 - 778,674 83% n/a 934,409 - 934,409 TOTAL APPROPRIATIONS/EXPENDITURES 3,410,148 1,492,202 2,944,264 83% 36% 4,092,178 1,922,669 2,169,509 NET 333,333 2,439,232 3,132,216 - 2,419,394 21419,394 Beginning Net Working Capital per Proposed Budget 2,500,000 a) Reimbursement for cancellation of W-1, C ers ompensation bond. b) Year to date includes payoff of leave balances and final pay ($37,000) in August for Loss Prevention Specialist. Projection based on assumption that position will remain open during remainder of the fiscal year. c), d), e) Liability claims costs, property damage, and vehicle damage are all lower than expected - departments are managing risk well. Health Benefits Trust Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES Beg. Net Working Capital Revenues: Internal Premium Charges P/T Emp - Add'I Prem Employee Prem Contribution COIC Retiree / COBRA Co-Pay Prescription Rebates Interest Total Revenues Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $10,500,000 $10,760,885 $ 260,885 100% 102% 9,250,000 10,155,132 905,132 83% 91% a) 126,583 137,683 11,099 83% 91% 287,525 279,402 (8,124) 83% 81% 646,479 758,625 112,146 83% 98% 333,333 451,305 117,972 83% 113% - 36,706 36,706 83% n/a 375,000 456,251 81,251 83% 101% 11,018,921 12,275,103 1,256,182 83% 93% TOTAL RESOURCES 21,518,921 23,035,988 1,517,067 92% 97% REQUIREMENTS Exp. Expenditures: Personal Services 90,655 86,007 4,648 83% Materials & Services Conferences and Seminars 2,500 245 2,255 83% Claims Paid-Medical/Rx 8,198,441 7,060,551 1,137,890 83% Claims Paid-DentalNision 1,083,891 1,169,047 (85,157) 83% Refunds - (88,991) 88,991 83% n/a Insurance Expense 352,625 285,177 67,448 83% State Assessments 50,000 49,023 977 83% Administration Fee 217,000 200,556 16,444 83% PPO Fee 31,646 27,375 4,271 83% Health Impact 33,333 38,934 (5,601) 83% Printing 10,000 2,071 7,930 83% Program Expense/Supplies 9,167 - 9,167 83% Other 17,043 16,556 488 83% Total Materials & Services 10,005,646 8,760,545 1,245,101 83% Capital Outlay - - - 83% Contingency 9,672,537 - 9,672,537 83% 79% $10,500,000 $10,760,885 $ 260,885 11,100,000 12,194,662 1,094,662 151,900 161,900 10,000 345,030 335,030 (10,000) 775,775 885,775 110,000 400,000 520,000 120,000 - 36,706 36,706 450,000 530,000 80,000 13,222,705 14,664,073 1,441,368 23,722,705 25,424,958 1,702,253 108,786 108,786 - 8% 3,000 3,000 - 72% b) 9,838,129 8,538,340 1,299,789 90% b) 1,300,669 1,413,732 (113,063) - (88,991) 88,991 67% 423,150 353,150 70,000 82% 60,000 66,000 (6,000) 77% 260,400 242,400 18,000 72% 37,975 32,975 5,000 97% 40,000 46,000 (6,000) 17% 12,000 7,000 5,000 0% 11,000 1,000 10,000 81% 20,452 20,452 - 73% 12,006,775 10,635,058 1,371,717 0% 100 - 100 0% 11,607,044 - 11,607,044 TOTAL REQUIREMENTS 19,768,838 8,846,552 10,922,286 83% 37% NET (Resources - Requirements) 1,750,083 14,189,437 12,439,353 Beginning Net Working Capital per Proposed Budget a) Amount budgeted to be transferred from operating funds for FY 2008. b) Based on annualizing 43 weeks of claims paid. 23,722,705 10,743,844 12,978,861 14,681,114 14,681,114 14,000,000 DESCHUTES COUNTY 911 Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital $2,600,000 $2,947,210 $ 347,210 Revenues Property Taxes - Current 1,988,549 2,228,366 239,817 Property Taxes - Prior 45,833 78,079 32,246 State Reimbursement 18,333 8,277 (10,056) Telephone User Tax 633,033 571,541 (61,492) Data Network Reimb. 28,333 29,473 1,140 Jefferson County 13,333 26,977 13,644 User Fee 27,500 31,753 4,253 Contract Payments 58,333 21,455 (36,878) Miscellaneous 6,667 5,695 (972) Interest 37,500 115,049 77,549 Interest on Unsegregated Tax 1,067 1,467 400 Total Revenues 2,858,481 3,118,133 259,652 TOTAL RESOURCES 5,458,481 6,065,343 606,862 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS Year to Date Revised Year End Budget Actual Variance % of FY % Coll. Budget Projection Vari ance 100% 113% $2,600,000 $2,947,210 $ 347,210 83% 93% 2,386,259 2,360,036 (26,223) 83% 142% 55,000 89,423 34,423 83% 38% a) 22,000 22,000 - 83% 75% 759,640 759,640 - 83% 87% 34,000 34,000 - 83% 169% 16,000 26,977 10,977 83% 96% 33,000 33,000 - 83% 31% b) 70,000 70,000 - 83% 71% 8,000 8,000 - 83% 256% 45,000 130,000 85,000 83% 115% 1,280 1,467 187 83% 91% 3,430,179 3,534,543 104,364 83% 101% 6,030,179 6,481,753 451,574 Exp. 2,866,165 2,529,092 337,073 83% 74% c) 3,439,398 3,293,398 146,000 631,958 607,780 24,178 83% 80% 758,349 758,349 - 38,250 - 38,250 83% 0% 45,900 45,900 - 1,488,777 - 1,488,777 83% n/a 1,786,532 - 1,786,532 5,025,150 3,136,872 1,888,278 83% 52% 6,030,179 4,097,647 1,932,532 NET (Resources - Requirements) 433,331 2,928,471 2,495,140 - 2,384,106 2,384,106 Beginning Net Working Capital per Proposed Budget 2,393,117 a) Office of Emergency Management billed in arrears. Pmts. Oct.- Mar. are pending. b) Crooked River Ranch annual payment received; Forest Service quarterly payment pending c) Expenditures will be less than budgeted due to open positions (positions to remain unfilled pending levy outcome) 0 O LL L 0 N O O U .0 C,4 a1 0 0 C L N co a1 O o c 7 U V Cl) 0 N X a a rn V 7 L O C - O- m D O ti a E o0 ~ X r N T O r N 3 N M U c T2 r N ? m r~-10 Ol ayicOU ❑ ~Uw aQ O O cr > a c O 2 Q,~~ U'D I Im il~!r!t0!f~i0IN i00!O! IN co ! l I~j rn lmit010'tq ih l0!cpr 10! I ! ' 10!a0'!O:Ni it0!M!O'r; ' _ p0pp' 11p ~;~~i~l ! 'D 1 iQll V'!Ofl 'D)In OItOI l tolr M Yf C C i0110 j001 7IOIN V'jOfl !co In; M;.-- (O LLS r M I IM'~10IV' I Imo; M o ICD;MI ' i !C1 7 i Icv11p. j i i i iiOl~i :In i^ l I . IS IvM ~,.O IVO 'O1 IOOf v CC010 I 1°f1 OI !C01'- 011(0 O to > : 1 i N N N 0 j ! ! 1 cp O N ; 0O O O~ ' ;O OIO!O;O O O O :O O O O O OIO O!O10 O 0 0 ! i !M NIOItAI !miV' O ! to N, i,0 O O:O M'f~ 1010 0 0 0 O ! ,O CD' i O 0- O O M O O Yf O 10:010! !r.n O m N 0 0 o o 0 0 0,o iO;N, OI In c0 OIN I, C6! Lin N - rn O [0 10't(f! C 0 d•Ito O (D'01 1 O • o Oo v o MIO of N N !n n m 'N V O; 't0 N: V'j t0 ;O Mi iV ',m N V 101 !O O :n' "O MI tf j J V M t0 t n r Of:N 'N m to! ni ~I O Oj O O, O.O n MicO'10 tOi[p LL , - C . ~ 'N 'cV I\N„I V'I + 00 O C ~t0 Co tO IM NCO O N'4 O co O CO I I~I~ C NI ' G M OI1 1'7; M'aDl M~- 01 S ~ - V In Of O M~ O O:O Of O CO OcO O~ OI TOIM~O 0 10' ' O l6 U N N I V i I Ic0;0!OII~ Mi MIM. N;011cD 10 Oni c'OICOI !011 O : M! I~I10,NO i(O !Lo!cnjw l cj m O 7! ipi , 0 M O,MIO ' ;t0; ! ! I N i ' j } U O I , LO CO CID co! .V'i Ili; :O! ! ;W I M' atl VitD! i0i :miW! i IOI ' j l i[p I'c0!Oi:N lf-it0 : I rl I ~Ir IOI p p ,!tOl : i0 1 o 't0: LL Q LL , ! i ; rl rl iM ~ ~!N, ~i "I icm IN: !~I ~Ni t 041 u-, I I Q I! I I I ! ' IN INI I N'. I o I ~ ' 10 IN ; I . N O .0 O M M't0 O O OI O n N. M INICD O !N 'c°0 0!t~ N ! O 0 101 X0 N 7 O (OIV';O , ;DIID) 14R , OI , !N N OI !O O ,0 0: tt7 p! ' 10 ~ih O -3 N ICO !N N , !C) To 'e07! v, t CID CD 1 IMi cn 'MI M r Cir i OI IN ' I 0 CL T N IO OO O r r!~. O O' 01 O OI O ' I to V'10 :N:W 'O. OiO Of d1 OD- iI1000 YO1 .N i : O'(O ! O N, O V'I O r. O 01', I .t0 co: rr- M :CO O . O'cD iQll ' M N N O O O1 m.0 O iM N m r: p!f~ ; r r lt0. M r M IM M 'Of t0. 7 N! ' O 0 ir1 l : • I • ' . . ; ! I : • N N; I I ; : ! O 7 U m C r W C1 cN CO nO N 01 000a)c0 ' 01 V'OOtt~ OD O00 o O O CD ~O ' O W 01 O V' N N O fl: ra OI~t'9 NcO O(DM Cp O OI~O ' O O^ O O(DOOto O m N ^ c' Mcco CID icN~r r r O 0 N M M ° N ~ COON ~ LL]r OOO O ° O 0 N } ca N W r m (00 at Zil O1u» a O Mv NC D t 0 t 9 ❑ r r e N N N N i I - !O,. Ito IO O• ICO N, iM ' Ic°OI 'co M O M NiP tOA IOI ttool 0) r- :to 10 !OOf 10 W P. A tNIN N - .M A d ¢ r V co IM N IO ! 0 N rm, IM 010 I : M. L CO O O CO C, O W 'M d• V tO O! Il O r O 01 (D:O co VI N r M~ co IN, r M M ! O 0 0 M ; iM 01!r OI ' OIM 01 ; 001N 'O:. 01 co iM t+ I~ O 0 00 m O OI 01 :N .0 ID N,~ r -4: P-If~ C4 r a. N O r I^ 0; I I : ~ 1 j WO MiO INIM CO ' M O 0 N M r10 m O'M M' to ~ 0 O O :co lr M' M' ° 00 O pO O. I~- - r ; : ! ' t ; oI 1 ! a ° ao Ir :Co (00'CCD M; too LL • . Z` 'jj. N (OOIC> ':U) O i[DI r r'O V' CO O r! M O MI ~I ° 0 O co ~ MI M W p•'p Ol I IN - - !o 7 I , c O.t OI O, ' O, OIO OI INI N;N N;10 !r ! it0 Mi~ M; ri ^ m LLY N Imo" O) col co m 'V'i I~ M I I : : : . , • N N t0 M M; OIO C, ^ r O O iCo, ICI nl t[j OiN I N - o Ip O I Iap' Q E v In I Iri N vlrn 01! IMi 0 N vla a m to-'I N ! j p. O r N N I' 'I I ' I i: , n I ill ; ❑ I ! I ! I iv I I ' ~ i ' E p O ~ O OI O c0 OI(o rIR m O:m of 0 0)!N O N O'101c0 T 'M r ~M•(O 4M P- C) I. tT!~ M M o N 'O ipla ,O n N 101 01 I=, ! l 7 N 'M' ' r I O) •M .W O m N i I MI : M > O i l iM' In ! i0; .00! 1 (01(01 ''MI tn t M r `"'t0 CD r N cD!A ! -01 LL")' NI !N Z v CD O M O ISO' c0 N O CO MItO 01 t0' O M M M I~ 101 o ^ O -~-T I O C) CD 01 a ; ; O r 0) t0. OMW a0 O OM 1- 00• 001 M r! N P. p' I-M t0 t MfON NI O ' I U ItVi IOr CIA; O: 'Olrl IA 0 ~I O cO 'MI C7; :MI IN I,,V;Ni !v;, I . ,OOO OI O , i 1 I M:M t C14: • N a colO' tA.aD rn co IC', to; La VI Ir 01 N' 1 Itpl 0 01101 pl. p . E E O u1 o v:r o 0 0 Mi11 01 oIM eq O all 1 i v aloof rn (°o° o I;t 4.1 IV' '0 Ir N.c6i r m Ir (IS !r cD tO N iY rI 0 c0 j n r ! N , l 1 ! i v C r: D! ! ! fn _ 7 to '0 MO c q: COT h Q1 CO I NI 010 A ;r 0 MV' ICO 0 N!Iff 'N: CD O 'It:00 C~•~1 0!0 ' NI I~ IO h~ IM Cn0 ir0 t0 O t0 V' ' ~ ! N H ! 7 ¢ t 0 t01 Ir r:pl, to r V V'Ia0 IM r r H 't0 ' !0 r OI IO I : l I iNj it0 iN N N 'ap. 7 M O IM !t0;0 Ol cM0 R ! I , ~ A M A tOlcp M I~!~ O e0 i I O 10.0 NN M : ~ C, ' 0 ICO O ° 't01 O •(tl 0 I N I ,n II ;1rii Iri.N O t D itril ' O 0 O' 0 lick O ' V t01 1 ' < MI OD N; CO0 r to! M, Mi C11~ Ii~'' r • -01 001 l I ILL' ! 7 y r O r; O C N > ! I~I ! I 16 !V~, INI C N VI LL t C.:Mi R N j mi C!~i v IC' S U c a. WI 1! wl( l K OI Ci IUI I..'I~ 0'I (li !1L N l !O ! i ~ N 7 N NI L' NI C, N ~ IC n ; N T O' l W ' : 7 V I N H I T! t jc d m LLI X110)la m o, ; o A 101 > o..~jl tol c ,ae ! m GILL Nlai U ! E 71 > i ! 1 C ~.al tii N 2 C N CI CL M! C LI CIUI! N: C l'• ~ IL N' N p71 N; c ' 61 1 {OI :LL! N,•7„I>I cI Zi> 7 Ul~l N N • It.Z; (101 O ViLL N LL Cal VILLIVI I l0!~ ~ i N i o• 1 • . y C y1 OI 7 Ni 0 W I~.j cI Ni O.; yIY!cai'V `ti Ni J! i i El C' I C C ' cCI- i~7i yi `y!_IOi NI ' i I : •!Y!NI N! MINI di' ` I 7 U`C;( NI i 1- O NI El SINi I Ci ! !rn C N I-I O N!. Yl! JNl >iN N; Oicpl O; Ni ~i i.N.. y N ' W!:?i ~l a!-I Ni NI~cQ! IZ'i N >I a:Z mZ Ni X! N a 1 c m.tn i+~' ! d C' ! ! yi °oi c ay C! H I jW !U ix! a!U:>I ~I Ci~i OI 10! a Nld'~'U a o! I I l Kiwi F❑: >I i L C IL ; o„ al O C7'i~i N. I o t LLIOI I0: H! Iml _ N:~ NI - IO;ml~i❑iF Zi i i !Wl l IZIVi Deschutes County - Fair and Expo Center YTD-Budget Basis Statement of Financial Operating Data Ten Months Ended April 30, 2008 RESOURCES: Beg. Net Working Capital Receipts: Events Telephone Fees - Events Parking Fees Storage RV / Camping Horse Stall Rental Concession % - Food Vending Machines Interfund Contract Rights (Signage, etc.) Miscellaneous Interest Total Receipts Transfers In TOTAL RESOURCES REQUIREMENTS: Expenditures: Personal Services Materials and Services Debt Service Capital Outlay Transfers Out Contingency Year to Date Year End Budget Actual Variance FY % Coll. % Budget Projection Variance $ 75,000 $ 10,606 $ (64,394) 100% 14% $ 75,000 $ 10,606 $ (64,394) 795,000 731,014 (63,986) 83% 42,000 30,983 (11,017) 83% 6,000 - (6,000) 83% 60,000 60,071 71 83% 197,500 100,774 (96,726) 83% 22,000 10,843 (11,157) 83% 262,000 275,952 13,952 83% 2,000 3,904 1,904 83% 47,000 52,000 5,000 83% 15,000 31,079 16,079 83% 4,170 7,582 3,412 83% 6,670 7,950 1,280 83% 1,459,340 1,312,152 (147,188) 83% 79% 920,000 856,015 (63,985) 74% 42,000 30,983 (11,017) 0% 6,000 - (6,000) 100% 60,000 60,071 71 37% 270,000 173,699 (96,301) 20% 55,000 43,843 (11,157) 86% 320,000 333,952 13,952 195% 2,000 3,478 1,478 111% 47,000 52,000 5,000 33% 95,000 111,079 16,079 152% 5,000 8,412 3,412 99% 8,000 9,281 1,281 72% 1,830,000 1,682,812 (147,188) 630,265 630,265 - 83% 89% 705,353 705,353 - 2,164,605 1,953,023 (211,582) 83% 75% 2,610,353 2,398,771 (211,582) Exp. 743,260 701,789 41,471 83% 79% 891,983 843,633 48,350 751,810 750,938 872 83% 83% 902,542 935,585 (33,043) 239,060 239,060 - 83% 67% 359,101 359,101 - 45,000 - 45,000 83% 0% 45,000 - 45,000 250,000 250,000 - 83% 100% 250,000 - 250,000 - - - 83% n/a 161,727 - 161,727 TOTAL REQUIREMENTS 2,029,130 1,941,787 87,343 83% 74% 2,610,353 2,138,319 472,034 NET (Resources - Requirements) 135,475 11,236 (124,239) - 260,453 260,453 Beginning Net Working Capital per Proposed Budget 150,000 Accrued Revenue (Accounts Receivable): Current Month Events 28,211 Prior Months 1,615 Total Accounts Receivable 29,826 Deposits Received for Future Events: 2008: May 44,520 June 2,480 July 620 August 195 September 3,150 October 3,860 November 7,981 December 575 2009 and Beyond 45,457 TOTAL 108,838 Deschutes County Fair and Expo Center Statement of Financial Operating Data April 2008 Budget Actual Variance RESOURCES: Beg. Net Working Capital $ $ $ _ Receipts: Events 75,000 45,610 (29,390) Telephone Fees - Events - _ _ Parking Fees - _ _ Storage 21,000 35,645 14,645 RV / Camping 36,250 9,766 (26,484) Horse Stall Rental 9,000 3,340 (5,660) Concession % - Food 28,000 22,500 (5,500) Vending Machines - _ _ Interfund Contract 42,000 - (42,000) Rights (Signage, etc.) _ _ _ Miscellaneous 417 230 (187) Interest 667 378 (289) Total Receipts 212,334 117,469 (94,865) Transfer In: General Fund, Room Tax Total Transfers TOTAL RESOURCES 212,334 117,469 (94,865) REQUIREMENTS: Expenditures: Personal Services 74,326 78,959 (4,633) Materials and Services 75,181 71,233 3,948 Debt Service - _ _ Capital Outlay - Transfers Out _ Contingency - TOTAL REQUIREMENTS 149,507 150,192 (685) NET (Resources - Requirements) 62,827 (32,723) (95,550) Deschutes County RV Park Revenue and Occupancy Statistics FY 2008 Actual Received: July August September October November December January February March April Year to Date Actual Projected May June Total Actual + Projected RV Park Fees # of Spaces Rented % Occupancy Revenue / $32 ) $ 39,030 1,220 37.12% 28,034 876 26.66% 8,313 260 8.17% 2,248 70 2.14% 1,186 37 1.17% 32 1 0.03% 480 15 0.46% 1,056 33 1.09% 2,624 82 2.50% 9,636 301 9.47% 92,639 2,895 8.95% 36,250 1,133 34.47% 36,250 1,133 35.62% $ 165,139 5,161 13.30% Budget (1) $ 270,000 8,438 21.75% 1) 106 spaces times 366 days = 38,796 annual spaces available. Budget of $270,000 assumes 8,438 spaces rented ($270,000 / $32 = 8,438) Budgeted occupancy rate is 21.75% - budgeted spaces / total annual spaces available (8,438 / 38,796) Number of spaces 106 106 106 Days per month 29 30 31 Maximum Spaces per Month 3,074 3,180 3,286 Rate per day $ 32.00 $ 32.00 $ 32.00 Maximum Revenue 98,368 101,760 105,152, Deschutes County Fair and Expo Center Accounts Receivable April 30, 2008 Current Month Business Trade Fair 2,802 Teacher Fair 2,909 Food & Beverage (estimate) 22,500 Total Current Month 28,211 Prior Months: April, 2006 NW Expo & Trade show 1,615 Total Prior Months 1,615 Total Accrued Revenue as of April 30, 2008 29,826 r N ~ I c > C O 00 O O NN w Q M C U Q w < v O U O L U Z O CA ca D. U c O U) C !I-1o1M!r- r iO!O!t0!O LL r- C~ -0 CU IlciiC\N 00000 V co CO O 0jr- r w m LLI I-!OjMiI r '~!d i04 (0 eF O 0!Oi0 co Go m O! O ! j i 1C1 Ca ~ CO1M'e- 0 CQ !OjV;10!O 0) Lf) p OCD!!NM!iN!CO M O!oo r O 0 r- ~ .O ~I I I r L-iM!,;tiO!~r CD 100iOloo ~t OjM!001CCiOl0io0! ! O100 0 10;~ ~!M!NM f~;N1C0 00 0!0 qi ,r-- M1 CO M O 0 ln, o U) lA O CD 1~ CD O o U O C m M C'O N : CD 0) M O! Ni C) N E r ! a- E U O L V ! I ! 1 !1~!MiM1O O•;~i10iO M 0! II,- ';CO qt O1,qt O1001O00 i ct:IIil"Oi~t!O!NiO' O t O ~'CO;•~1O Of ; C) co cp!Cfl1Oil0i001Oi00 r 0 CU O > NiO (D LID v N 101d! c6lc !M I~!NICfl l~ co C O O O' !OjM M !O!f~;M! I~ C) d M U C. W x 0 ! I i O ; ' i 5 I CI 10 C I o i E 4) C.) c 1i Ni! O i Wi O ~ 0 p a~ U) I ' Cj R C O: Ol Ca ! ' O O F > mIJ!~' CIS i N! y! C (D i.0- i Iy!w I ~ au)) ; ! ! ! j Nl N! O o)E _i' jU' !X!O! U > O U1.-10: !Lu!0' CU'~i OI V'j 1:t'- a) l U) od I~j0 CC: j 1 pNLL. 2-! E O 75 y j 06 ! c l p)'l, a )l CU O 1 CO 21 Ql= rnl 01 ! 1 N OI ; V75 i 5 I CID c!- i CCf fa U)I.Gl m Cl 0) CI m! Ui t O! OI C! cn el co!QIU'iW!U c!u- a!~!Q iMi O K i 1 1 1 1 i i 1J ; ! 1 H O O ! ! -•O N O!MM 10 Mit0;CV 0p M ! co e- N!~i C to 0 l ` O!MM co I U') ~IMI jN!~I r L2.1 co ! O Cj i O! !wl ^ 1Q - C~ I O 00 1 ^ U N ~V I Ci 10 et !O ~1 r !v Yi co M ! ! to ! fa imi O o M ao 00 co M :co N M; O O co ;M co O' pwr~ 01 CO Ol Q i ! co ! N1 ; i c! cal i p; OiO 00O i O !q O1 0 O co 0'OI 1~! uy C0!r-ice CC)iCMM Ll 10!N r 00 10 10) t 10! E00 N 1 N!Mi 0 O I~ CO 0 M ;O! Oj N! Nic-I Cl) L pl0 ~ Ioaia) jU-! U_ 4-- ' i ' to i E13 CI to C Cu I f6 'i LO : O O I ` !N! O:N ! I i IViU!~ Ojf 4) LL LL I jLL! Oj.C C l o 1 !y 1 iOIC1 1 V ! ! ! d i 1OIL6i !C1 C7 7; El ~ ! ! .I O! 71 Cl 01 U j ! c Oi• ~ O ! CIO CL 0 (D 4) vl ~ m X 0 O'E 1 D j ~I i W i 5 a ~ Oi O ! ~o c ! cc IZ1O1cn p l0 Cp N sit ~!Iz! ~iU cc x 0 0 a) W E > a} O m a) cpo U N N Q Cl) L - L 0 a N Z L to O C fn O U C c !I-'ic),Ool0 lap I j l~;co;o ~Icolv'to!'tt10 I C !Ol"Tlao 0 iN ! I ;d.itn! ! tA10!~iMiM' N: ,tni~ O!Nj.-'N!OI:L~!VjOIs}'!OO'~'aO COioD i~ co V !~LO:cDIN!N!O' M tt);Mi-:OIMiCOjtAIM MIM;N!tp!M';"tLOlM!CO;M;Oit:NIO'OIN Q !~!CD;h;O !t0 ! I;OIOIt°;Cpl~jNj~t!aOiV llf)t0!CDi tom! toy M l CO:-': r- ~jN 104! 0) ;N Lam!O'N O! U')! ml cO;a01M10) I~ m C Oir.m!t~ N ~iMi01 O c0~v, oD! C616 C': tL vi CO I tOioi0O M MiV ~ MIM N hjco I~ N;NjaO II~IN,M I- > O OI oO O C) co: ccoonN' N.M ~I O U m x N :O a) W ~ I i i i I i I I I I ~ ! i i I I co iMjt~l i0 !~i0i0!e-!o0! :tglcO pltp•;to: C4 It " ' p !ON V~!O OoD!oi(OIM j j'e 0 1 1111(*iNDi(i O! IN: c!O!I't1M! IM!e-! !M:cO ILo j M MI-t! Loim 4 O,,M!w A! r- Co l65 'i N O!oo i ic0 O icO aO! ltn i! o;l~!Lq j(p ,ICI ~ Mi~ Vjf~j ~ 'j0:~ M CO cOi ' •;~!N 10 ~:G) NI,~IOIN O; jao N IM IM !N 1 :O ty 1. O ODiCA,010!: IV C6 c9.Ld -1 1 ,IM nI~ IOIt'D Lo oilatilMlCh; 0 M i 10 tD Mi O M I,- N N I~ to ~M LL N ~!N j^:N:,,! : -IN' N! !CO j jchl 0 'O M'r I~ a0,'O oo ~•o0.tq' ItA ~ti , O ; ~ O ;t'D, OIo Ico it0; 000,--- i-,O i N, I N I~ tA I I<O CO I:cO!iI :~t O ' N!, i co ; I O~ I~ co l I~f:, ; ' IN; Ito10:C) to ICD ^ j~ cp c'o 00 Q1 tA m N ; O IiL° co OIO, LOi chi 1 N pO, N N tT! ;0 10,iN'I~; :o) ICN I~ co • in N CD ! N N co O I O O ' to __T - - --LO tr) 00 tD!O CO c0D' :O IM Ito , :O N ! MIO IMtA ! :p OV N C'4 o C4 It of N'V tD I~ ' I M' O M co 1 - 0 C) P, CO! C4 C\j o M I~ C) I0) col 1 ! LnI LL N ! iW) O (D C) w co i0 !O iM N }.a0 O tA10 'tp ~ j~INI iN iNl iLd ! N U- !00 O ! ' r -t -t'- C,I a CY) LO co :V) i Go i M: CO! C4 ch LL O CD' i a) CL! 1 : ! : I i ! •C I i ILL ~ I o! y i l 0 a o m> °c) co, 1 10[ 11 V) pj ° m l C c m v o C; WI Q; (AI ~i~ L ca ° N o Co Q ° CD m o ca L6 N U) LL c c_ o' U E~ a'e o o$ ° o c) C L ° m ° a o, 7 ci m - , a cl N g ml Im E o c ~I ~lyZi wcn,° m; c ~Ij cl Imp U c~ o of m! ° '0 , 'i `oi=j -I o ° Ots; ma vl ci 0; c! rni a;; j j 1-0 ~iLL,U ylw tp l;w °i ~j W, ~i U ~I C' ma2S D Zi ~I NII ELL! CI-j a) 1! a)! Ei C:~S N c! NI L'~ i ° ! m CD 11 ) a' c'. x ° f6I m alNl ° C13: citl 3 >.i ° U c U-.~ m; c v tl as m a~ cl mI ml m! I0 cIUiZ OO'L!v `~'=!~I a)I ml °j m' m tv m! ~I o: c: m rnl' co ~I OI+r!+ri t. ! ! ml U CIL!-' a)iL~~•i c0i"- N!~ioLSi ,I'p!~j !~I 7! a)i p)!°iS 'i, Ci'Uj N! aI= ILLJ m! (nl a~ >:~Itnl CiH al~l~l--' w,! 3 c c 31 of mi Ei a) E! c cj of ° ml - xl~; ~I m! m o! m! a~ a)I vl a! al• L:U! v,' ml i._ v R ~i o!>I coI c;._, E! j m1 m! m of o! N: o ~ j ca c)I mi!S~i o III of jWiOjY;c410iU' iUiUI~iQIa~Q!(ni~1 m !212!Uj1!~j~:(q!D~gi Di~i~lILL o! U) Lf QiUi~ ~ i1-m O O O N C M E a o Q p Z5 N to U a) E C Q E E 0 0 U CD CD "D cc co CO U c 0 cu U c W O Oi ! O! C) (O! M to c O ca N U i ci O. f~ M M 7 c Oj N Mi 0; M O f0 I00 U O WU I r-jlni Lr) r- i O d)MO u Gp Cl Nil~'N! I I~:NO N a N I-aO NiO,O! c0'c0!O NOS N N C > N 0 CO C6 C) 0' M, M ' I~ ' ~ico,N in p O; ri c0!N! ;M E CO) U dO •:010 •.0 ! * , !O c N w. C4 r-- N i rte a : O O m c 7 i.!co!~ N,OicAi !co !O!co : (V OID co O E E ° (d cli: O ! C) 00 ! ce) 1 ! et U O Q COIF! u c U !ri ! T E c ! ! cu. 0 O cu; CO) •U!•-! cm, 0i V NI~! U! U CL D N c! c! O'I N 061 O: a ~ j c Oi cj o r (D g ; ; c! c. c:U 2 -01 01 10 CU 10 < U) j Cu L)! ; C: ! Wi C Ui E I C ` p O i 0 ! ! O N i O' 0 yam It~Yv Q i N > CL o°o UIS!LI °Ui~ Z! (ni yi C! Mi~j p R Ui< 10 F- G W H W J CL m 0 V CD 0 00 (D C) W co') M _ =-a o U OL N o L 00 ~La vUi ~L W a) c Ir O o 0=J to 0 Q ~ U Z c Li U Z _zs J W fl: CL 0 N WN MMNCOWOM t~ tf~ ~ CO ~ r In M ~ ~ ~ M O) M r f~ r O C N ~ c- O Im r ~ N O O) co LO I MNMMNOWO cl~ N C r i i i CONOMNCOWO Ln M 0 r~ r LO M ~T-M0 0)N r co r } LL is c O =3 ce -0 m co o0 r' N } l.L v cca M co a) co _ a) CL U W (a - c co U o U ~ U_ E 'D cu 0) !A L Emx ma _ 0) o 06 .9 U U U O) N U U) T -t 0) Q _ x c 0 E W c- > Q Q U U a Q a 6 p co F- N Crj ~ N O co ~o N = O OL Z O 0) _ 7 N 0ui } ll - C o U M N y_ Q 0 0 E =3 a co cu CU O 0 m o 0 U O O O O 2~ w O O N O C CO C - O C C2. U EQ N L L a) : L O U N a) m a) O Q a) U C ° ° O O v 1 O C 1 LC) O N N N N O O O O a "t O O O O O (D O e ~ e CT ui N N O co co O LO ~ N N N r Cp N T- N N N O O O O 0000 O O O O O to O to CD r-- M CO LO -I N N L U 1 1 1 1 1 1 I 1 d C n r- C ~ Cc d N 0 d CO to a) ~-Dcu>0 da)ai U- _a` ~ O O O O O C:) 0 O O 0 0 In U') LO N N NNr COO N 1N 0 a) C CY) ~ O Cl) It 0) 1cflo qt N0 N N 0 N I N ' O ~ ti C5 C6 Of N N Morn CD ~t O to Cl) CO r N NCO N N I N MIt O CO It 0) LO M~cc CO (O V NN CD M N I N a) r0) m L O a ~ N O)~ d C ~ a) r d 7 N ~ ca (n d O. X C C C W d M M 0 x U U 0 O O O O LCD N B LO O CD ti CO N d' M cc N CO Ln La M N to Ln Ir: LO M N d Z O L O E O O O U a) N d9 cc N C 0 O U (tf w, U O O m c 0 ca 3 (D U a C a) O tq a) N N N CD , CL L 0 L OL O O 0 a Q O 70 w C cv - 4- O Ef3 co c l. O a) -0 E EOo 0 N a) U O Ln cO 0 E U 69. - CU a) O C N U O O U a) U C >1 C 7 0 O C _ c co a E O O cu UO (7 in CN a ) 4) -C - a o C a) M " cu v m w E O ' O ~ a) o N w r0) O a) C ~U a) CD O L a) O U - a~ N~a) cua) '0 am- a CU L +r S C > C m a) O O O v 0 cu= t0) cp f . C'U N ' a)•C Ur V O ` >-%N V - ~C C) 0 U O O 0 O jL O 0 LO M O m 0 > . a~ ~O CU a j C Lp C O L > (0 a C EC-OW ) O-CO CE p > > +O N O W L.. C N< O O Q N C: N p Q c N w Q V O O - cc -0 CL E ~ a O Y O O U O _ C O N O vOi C O- y 0 EU~~ ~°)o~ v~~ E O E - a) a) H9 M ° 0 )0 . 0)(7 a as - ( 0 M cu n U -0 m Deschutes County Conference/Seminar, Education/Training and Related Travel Expenditures - Fund: General / Department: BOCC FY 2008 _ _ _ Jul Au Sep Oct Nov Dec Jan Feb Mar Apr YTD Total Ta mmy Melto n Conf/Sem_& Educ/Training 1 1190 225 - 305 185 685 ! - 115 60 1,764 Travel Meals 25 130. - 315 500 Accommodations - 2088 93 - 485 - - - - 87 - - 1,832 - _ - 2,705 _Airfare - 654 - - 654 Mileage reimburse em- 237 194 467 162 - 582 129 135 1,906 Ground Transport - _ - _ - 96 _ _ 249 345 -Total Baney - _ _ 190 695 287 1,287 i 347 1,581 ---T - 243 3,244 7,874 - Mike Daly ` Conf/Sem & Educ/Trainin - 9 - - - - - - - 45 ! 195 ! - - - 30 I 130 - - 399 _ Travel Meals - - 281 - 373 - 96 ± - 55 12 i 236 - _ 9 ; - 1,060 Accommodations 231 77 - 77 401 - 77 864 Airfare - 479: 479 Mileage reimbursement 85 184 - 598 I 319 194 272 - 396. 2,049 Ground Transport 25 49 74 Total Daly 390 184 604 817 1,048 283 958 -30 612 4,926 _ Dennis_Luke Conf/Sem_&_Educ/Training - - - 330 i - 40 220 - 115 705 Travel Meals 25- -25 87 25 2 5 - -257 445 Accommodations- 400 77 432 77 _ _ 77 - 1,071 2,134 Airfare 785 ---785 Mileage reimbursement - 97 110 382 - 234T 215 183 362 ` - 274 1,857 Ground Transport - _ _ . _ _ _ - - 176 - 176 Total Luke _ _ - 97 110 1,137 336- -t7-4 505 -1,25-C-- ,250 -l-1 ~ 115 1,778 6,101 Other Personnel _ - - Conf/Sem & Educ/Training _ _ _ - - - - _ - - - - - Travel Meals - - - _ _ - - - - - - - _ Accommodations Airfare - - - _ _ _ - - _ - - _ - Ground Transport - - _ _ _ - _ - - - _ _ _ - Total Other - - - T_otal -E 0 0 C Department Conf/Sem & Educ/Training 190 225 635 230 235 965- 7-- 91 5189 2,868 ,868 Travel Meals 306 - 428 121 ; 142 - 167 261- _ _ - 581 2,006 Accommodations 208 93 ! 1,117 _ 154 432 241 478 - 2,980 5,703 Airfare 479 785; 654 1,918 Mileage Reimbursement _ 419 488 849 995T _ 534 959 634 129 8 05 ^ _ 5,812 Ground Transport - 25 = - - - 96 49 _ - 425 595 Total - BOCC Department 190 1,183 581 3,U-9- 1,500 1,822 2,368 2,208 387 5,634 18,901 FY 2008 Budget 20,000 Note: The $20,000 budget for BOCC Conferences, Seminars, Education, Training, Meals Accommodations Airfare Mileage and Ground Transportation not allocated to these specific line items. It is budgeted as Conferences & Seminars. 5/12/2008 V N d N N d > N d 3 N N C O O O N d c N d Cf Q N O CL 3 N a O O N C m 7 _0= oaa)io EU) CD~a N E Z 3 U m (Q C p - EF} L E o cC C O U a) 3 o_ O Cc O L p to x _E O C O o a) . C a c'M Q d~} t5 (C cu i a) O O C 'o^ O L m'~a•a-C C_ N E o o O a) U 00 a(6 04 N EA o V; N O a C O p U N QQ N ~-a o E~ a' :3 -p 7 o O O C M o~ppa 5 oC9 =p0 N a) U M E a co -C~ ~ 0 o o rn :3 = ° o E U E X Na 0 a) 0 C) HU O~ Nfn T- N M Re x U m O p d Q 3 c CL a) co cu 4) -C t N O o O E .C - cc co m o ai -a a 0 0) M 0 ~a a) N y- U o O N =.E Q Q. _ O 7 N dU E O ^ _0 cu CU co = cm o ~ f0 N O cu r- a) (0 O = 64 a- CO a) 4) c4 a) O a) (D co 0) > :3 CL C U p 3 0 N Q p 0 = C t0 'a N O C:) a 4 0 co w 0 y N- CU a •0 C) Q- --a 60. C ~o C O U) O a=N M U E c 0) 'N C) 5 ~O E o c=o 4= - N a) s a) < a) cu 1.- 4- L a) L p O d a) " E m N O O a N E L x o U v co o +r O CL x CL a) CO) OL C O L C O c>C N= C a O - -7 U •a O Q U CL (A CU (D i o _U C C N CU CL a) ca to (D :E (D M "O U U d U 'U O C N D) o o 3 0-0 = a)a•C o p O-c E co Co = m- o f N N cu coi o 0 O o C-) C a co .L. m CL M E o~N 3 ~w L o a .r c M = co 0 :5 0 a) N a) o cn m E U) Q d= a) C w N N M N O m O L O 'a 3 U O G1 O O ~ O Q 0 0 M a~i c~a c > L d) w -0 c O ar ° 3 + O 0 ca I 4a co ate) o Q a) C o .N ca c o = O ate) =Q~ m< >oco C~ 0= o N M N V C d o E wN~ 3 10 TO O > E O 3 s° C Q V t~H3m~~ CY ~44Q C O O ~ O O N a °o C) o° ° o ° o o V L LO LO O O _ O O 0 C \L CO O N cr a ) co M M ch wA~ W z a as r U L 0 w+ 3 r L CL V U) -C U) cc L c 0) 0) LO 4) O a 0 C rn m m L. M .O m co a m T- 0 E C o CO O O) Fes- ~ C~ 0 Design and Construction or Remodel Projected Monthly Cash Flow Total OSP 911 Bldg Telecare Jamison July 2008 August 2008 76,000 43,000 21,000 12,000 September 2008 76,000 43,000 21,000 12,000 October 2008 76,000 43,000 21,000 12,000 November 2008 76,000 43,000 21,000 12,000 December 2008 76,000 43,000 21,000 12,000 January 2009 76,000 43,000 21,000 12,000 February 2009 76,000 43,000 21,000 12,000 March 2009 - - April 2009 May 2009 _ _ _ _ June 2009 490,000 250,000 140,000 100,000 July 2009 365,000 210,000 105,000 50,000 August 2009 365,000 210,000 105,000 50,000 September 2009 810,000 460,000 240,000 110,000 October 2009 810,000 460,000 240,000 110,000 November 2009 810,000 460,000 240,000 110,000 December 2009 810,000 460,000 240,000 110,000 January 2010 827,000 460,000 240,000 110,000 17,000 February 2010 827,000 460,000 240,000 110,000 17,000 March 2010 827,000 460,000 240,000 110,000 17,000 April 2010 810,000 460,000 240,000 110,000 - May 2010 810,000 460,000 240,000 110,000 - June 2010 810,000 460,000 240,000 110,000 - July 2010 1,325,000 679,000 353,000 216,000 77,000 August 2010 97,000 - 97,000 September 2010 97,000 - 97,000 October 2010 97,000 - 97,000 November 2010 97,000 - 97,000 December 2010 97,000 - 97,000 TOTAL 11,713,000 6,250,000 3,250,000 1,600,000 613,000 ,Vz Susan Ross As of May 2008 M M r O O N O Cl (3) O M C D 0 co N O O O O ~ N 0 04 O O O O O N n Co Co M 0 0 1,0_0 0 0 0 0 0 O 000 N O M n O ~ Co O O o O O o CD O O O O O O O O O O O l l LO LO O O 0 O LO N O N Co 0 Co N M m o a-- ~ - M S T W OnNODM~OM 0 00_M vON00 MzMNV OOOV v N OON n J vvcfl°-co co O °OOVLO naoOrNVnONO LOM nnnnn v~nicov_ oncono 00000 n co OONco V 00coCD vv<nOLO0Ll 000 0 vn OONStn nnnnn o -M V 0 000O0 - 0 0 Co CO CO CO(O.^aco(0C rnN nnnnn W 7 O c > V a H 0 o W OJ o a CO) c Q Ovco v-C)N0vm NMCO O~vn~vom0owm 0cococom W ` o NOONCOMN Iq `QV: Lq (Q co cqM0 O 0N<-N4) 0 C) 0 0 0 0 co coCfl~n Lnnnnn o L J 0 N M V 00n000 v v v v v v v v v v p n n ~n n O - NM V ~OCOhooO~00000 Lf) O O O 0 0 W 4) U 0 0 0 v 0 0 0 0 0 U C~ J J O _ z IL o m _ = o W 0 = m LO N m F.. ~ N o LO N O N N LL V) O 0 L. W <-NMV00n OOO .-NMVO Con OOO NMVLn V - - N NNNNN W a) w N O 2 J d o o O0 c D Ooo0oo00 00CD 0 LO M►OM O0 LOON N G1 CO O [t CO r r Q1 N E N N d ~ C ~ 0 LO 0 0 0 0 0 0 O I~ O O O 0 O M O I- O O O N LO W w N N N M~ O Y) O ( M 1- N 0 0 0 0 0 0 0 0 7 00000 M LO O 0 LO O O- N CO M N E (O Oi v (O ~ Op H r ~ d. O r F ~ 0LO 00CD 00 w E O N U') CD Co 6 i 6 co C ( tO N w w O h C > O , O N U N O O d w C (D c a O 0) p V C to N o rn V ~ U 06 y E -0 cm 7 m 1° U w d a n 7 aLL N w O O N .C (n > O O m2wLL 00aF- Economic Development Fund Discretionary Grant Program Organization: Deschutes County Historical Society (DCHS) Organization Description: The Deschutes County Historical Society gathers, preserves and makes available museum, library and other historical material relating to the history of Central Oregon. DCHS also operates the Des Chutes Historical Museum. Project Name: Computer Network Upgrades Project Description: The funds will be used for Phase 2 of a project to upgrade DCHS' computer network. This phase includes the replacement of two computer workstations and the purchase of necessary software updates and licenses to have a fully integrated and compliant network system and additional storage for two other machines. Stage 1 was funded through a grant from the Oregon Heritage Commission, which enabled the Museum to purchase a 2 TeraByte storage unit for existing and near-term digital storage of its collections and replaced two computer workstations. Project Period: June 1st - June 30'h Amount of Request: $2,614.95 Previous Grants: • May 2001- $500 (DeWolf $500) • October 2001- $300 In Remembrance of Barry Slaughter (Luke $100; Daly $100; DeWolf $100) • August 2005 - $10,000 Third Floor Restoration (Daly $10,000) • July 2006 - $10,000 Two-Year Stability Campaign (Daly $10,000) • April 2007 - $5,061 Dark Room (Daly $3,061; Baney $1,500; Luke $500) • July 2007 - $10,000 (Daly $5,000; Luke $2,500; Baney $2,500) • April 2008 - $200 Evening of Nostalia (Daly $100; Melton $100) Des Chutes Historical Museum May 2, 2008 Susan Ross Deschutes County Administration 1300 NW Wall Street, Suite 200 Bend, Oregon 97701-1960 Deschutes County Historical Society Dear Ms. Ross and Commissioner Mike Daly: Enclosed please find the completed Deschutes County Economic Development Fund Discretionary Grant Program Application for the Deschutes County Historical Society. Our project grant application is for DCHS Computer Network Upgrades, which enables the Society to complete much needed infrastructure repairs and better serve the community in historic preservation needs. If you have any questions about the information in the grant, please do not hesitate to contact me at 389.1813. Sincerely, n Kelly Cannon-Miller Executive Director r F.; Ay - 0 2008 BOARD Of COMMISSIONERS ADMINISTRATION 129 NW Idaho Avenue - Bend, Oregon 97701 •541-389-1813 • Fax 541-317-9345 RFC'D MAY 0 5 200 ES Q gG a. ❑ A { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes or DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Date: 5/1/2°08 Project Name: Project Beginning Date: 6/1/2008 Project End Date: 6/30/2008 Amount of Request: 2614.95 Date Funds Needed: 6/1/2008 Deschutes County Historical 51-0186079 Applicant/Organization: Society Tax ID Address: 129 NW Idaho Ave City & Zip: Bend, Oregon Contact Name(s): Kelly Cannon-Miller Telephone: 541-389-1813 Fax: 541-371-9345 Alternate Phone: 541-848-9333 Email: kelivnu deschuteshistorv.or¢ On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: Commissioner Michael M. Daly x All Three Commissioners Deschutes County Historical Society Computer Network Upgrades By: Date: Declined: By: Date: Describe the applicant organization, including its purpose, leadership structure, and activities. The Deschutes County Historical Society (DCHS), incorporated as a 501(c)(3) in 1975, was founded "to gather, preserve and make available museum, library and other historical material relating to the history of Central Oregon; to stimulate an interest in, and knowledge of, the locality's past." As the population of Deschutes County expands at record setting pace, the shape and character of Deschutes County changes with it and DCHS provides a vital link between the past and present, serving as the steward for historic photograph, archival and object collections for the entire region. DCHS operates the Des Chutes Historical Museum located in historic Reid School, which is leased from Deschutes County. Built in 1914, Reid School was the first permanent school building in Bend and has been in continuous use since its construction. Listed on the National Register of Historic Places, the building is the southern cornerstone for the proposed designated Heritage Square in downtown Bend. DCHS is governed by a 17 member Board of Directors and has a part-time staff of four: a director, conservator, registrar and administrative assistant. A dedicated core of volunteers aid in the daily operations of the museum, from manning the reception desk to collections care. DCHS operates on a budget of approximately $150,000, mainly supporting staff and collections care. The Museum serves as both museum and library for the community, seeing approximately 10,000 visitors during the course of the year and 1500 school age children per year. The library is used daily by researchers from the county, the state and beyond, for a variety of research projects. In addition, DCHS hosts several annual events, regular learning classes and lectures, and has a dedicated membership of approximately 700. In Fall 2006, the board approved the following mission and vision statements to guide its development for the future: Mission The mission of the Deschutes County Historical Society is to preserve, promote and celebrate our local history. Vision for the Des Chutes Historical Museum To develop a vibrant museum and community center dedicated to education, research, and appreciation for our unique history, a living legacy that grows with each new generation. It is the goal of the Deschutes County Historical Society and the Des Chutes Historical Museum to make the cultural history of our region accessible to everyone, through exhibits, library holdings, outreach and the internet. Describe the proposed project or activity The Deschutes County Historical Society continues to work in cultural preservation of the County's heritage with increasing digital and computer technology needs. The collections database system for the Society has increased in size and scope of the number and type of materials that are being stored digitally and eventually will be available to the public on line. Currently, the Society's computer network is plagued by aging hardware and potential crashes, as well as a series of software programs that have been cobbled together through donated software and computer workstations. While saving money for the Society initially, it has resulted in a system that can not always speak the same software language within intself and its weaknesses in old hardware risk network crashes that could result in loss of data. The Society requests funds in the amount of $2,614.95 to complete much needed upgrades to its network system. The project is Stage 2 of a larger project to upgrade DCHS' computer network. Stage 1 was funded through a grant from the Oregon Heritage Commission, which enabled the Museum to purchase a much needed 2 TerraByte storage unit to create enough storage space for existing and near term digital storage of collections like the Brooks Scanlon Archive. Additionally, the OHC grant replaced two aging computer workstations on the verge of collapse. Stage 2 of this project, with funding from the County, would enable the Society to replace two remaining aged workstations identified for replacement, as well as purchase necessary software updates and licenses to have a fully integrated and compliant network system. Stage 2 also provides for additional memory installation for two essential machines that are still in good condition. Completion of Stage 2 would bring the network system up to date with standardized software and a secure and stable network system. Provide a timeline for completing the proposed project or activity. Stage 2 of the Computer Network Upgrade requires only a month. The timeline is for authorization of computer and software purchases to begin on June 1, 2008 and have the computers and software installed by June 30, 2008. Local company Weston Technology is aiding the Society with installation, maintenance, and management to assure no loss of data. Explain how the proposed project or activity will impact the community's economic health. The Des Chutes Historical Museum is an active partner in the cultural tourism of Central Oregon. Our resources attract visitors from around the state and country to visit the Museum and use the library holdings. As an example, a graduate student from New York state recently spent seven months living in Bend and researching at our institution working on his doctoral dissertation. In coming months, the Society will host the Oregon Council for the Humanities and the Oregon Historical Society. The Society is an active contributor to the economic health of the cultural tourist industry. Additionally, the Society has retained and hired a local small business for technology support with this project. Identify the specific communities or groups that will benefit. All of Deschutes County benefits from the preservation work of the Society. Specifically, researchers, teachers, and local schools benefit from the increased accessibility of Museum collections for exhibits, research and programming. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. The attached bid from Weston Technology details the expenditures in full. Weston Technology Solutions 126 NW Greenwood Bend, Oregon 97701 - United States http://www.weston-tech.com Date Apr 22, 2008 10:25 AM PDT WEST Doc # N 2119-revlof1 E C N 4 L G G V p L U T I p N Description Deschutes Historical Museum SalesRep Agent, Sales (P) (541) 383-2340 (F) (541) 383-2350 Customer Contact McFarlane, Brock (P) 541-383-2340 ext. 102 (F) 541-383-2350 bmcfarlane@weston-tech.com Customer Weston Technology Solutions (WTS0001) 139 E 51st Ave Ste 200 Bill To Weston Technology So lutions Ship To Weston Technology Solutions Anchorage, Alaska 99503-7205 (P) 907-248-4470 Payable, Accounts 126 NW Greenwood Dept, Shipping 126 NW Greenwood Bend, Oregon 97701 Bend, Oregon 97701 (P) 541-383-2340 (P) 541-383-2340 None Terms: Ship Via. Net 15 Days UPS Ground :Special Instructions: None Carrier Account None Cru a Memory 512MB kit E'R 1 Registrar PC CT402795 2 No $14.99 - $29.98 2 Crucial Memory 1GB Dave-as74k9finef CT6464Z40B 1 No $27.99 $27.99 3 Office Professional Plus 2007 Purchased via TechSoup LS-41093 6 No $16.00 $96.00 4 Adobe C3 Desiggn Premium Ph t h o os op, Indesign, Illustrator, Acr obat, Dreamweaver, etc. via TechSoup ADOBE 1 No $160.00 $160.00 5 Adobe Photoshop Elements 6.0 From TechSoup ELEMENTS 6 No $15.00 $90.00 6 My Passport Essential WDME3200 Hard drive - 320 GB - external - Hi-Speed USB - midnight black WDME3200TN 2 No $179.99 $359.98 7 NETGEAR ProSafe FS105 10/100 Desktop Switch Switch - 5 ports - EN, Fast EN - 10Base-T, 100Base-TX FS105NA 2 No $30.00 $60.00 8 NETGEAR WGR614 54 Mbps Wireless Router Wireless router - EN, Fast EN, 802.11b, 802.118 WGR614NA 1 No $S1.D0 $51.00 9 Labor- Setup secure wireless and public wireless ONSITE 1 No $125.00 $125 00 10 Labor - Install memory . 11 Vostro Desktop with Monitor ONSITE 1 No $125.00 $125.00 VOSTRO 2 No $745.00 $1,490.00 These prices do NOT include applicable taxes insurance, shippin subject to chan ith t g, delivery, setup fees, or any cables or cabling services or Subtotal: material All $2,614.95 rices are ge w ou notice. Supply subject to availability. . p Y.U. lox 21224, SeatTie, WA V6iii Address any reply to: DD O[ C>'~ n~nlOCn (A a(l) CONTACT: Mercedes Sison TELEPHONE : (206) 442-4747 EP/m:ml:VSO D~~~p8d4 ©~QC~c~4oP Internal Revenue Service Date: In DEC 2 7 1976 ! Lr 178,re Code 428 SEA:EO : 77-268 r> Deschutes County Historical Society 2 N.W. Greenwood Bend, OR 97701 Dear Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. We have further determined you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in section 170(h)(1)(A)(vi) and 509(a)(1). You are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. You are not liable for the taxes imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions about excise, employment, or otherFederal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to 'you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If your purposes, character, or method of operation is changed, please let us know so we can consider the effect of the change on your exempt status. Also, you should inform us of all changes in your name or address. (over) Form L-178 (Rev. 8-73) If your gross receipts each year are normally more than $5,000, you are required to file Form 990, Return of Organization Exempt From Income Tax, by the 15th day of the fifth month after the end. of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, for failure to file a return on time. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. In this letter we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. Please keep this determination letter in your permanent records. Sincerely yours, rn;.Gws.< Michael Sassi District Director This determination is issued with the understanding that you will provide the Internal Revenue Service with a copy of the Amendments to your Articles of Incorporation which bears the stamp of the proper State authority as soon as it is available. Form L-178 (Rev. 8-73) Economic Development Fund s12~ Discretionary Grant Program Organization: Tower Theatre Foundation Organization Description: The Tower Theatre foundation provides performing arts, civic, educational and social events attracting more than 55,000 patrols in 2007. The Tower Theatre is both a host venue for performances sponsored by other organizations and a promoter of their own performing arts series. Project Name: A Christmas Carol Project Description: Funds are sought to assist in the production of "A Christmas Carol." Working in partnership with the Bend Experimental Arts Theatre (BEAT), the production will include two casts - one consisting of the traditional characters and the second made up entirely of student-aged performers. Additionally, nearly 2,000 tickets will be made available to at-risk, economically disadvantaged children throughout the county. Project Period: Project begins July I", performances begin in mid-December Amount of Request: $5,000 Previous Grants: • August 2001 - $12,500 ($7,500 DeWolf; $2,500 Luke; $2,500 Daly) • July 2002 - $12,500 ($7,500 DeWolf; $2,500 Luke; $2,500 Daly) • September 2004 - $5,000 Sound System ($5,000 DeWolf) gU w 2A O .t Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Michael M. Daly Commissioner Dennis R. Luke C= All Three Commissioners Yes Date: M~2008 Project Name' A Christmas Carol Project Beginning Date: July i, 2008 (approx) Project End Date: December 20te. 2008 (annrox) Amount of Request: $5,000 Date Funds Needed: August, 2008 Tower Theatre Foundation Applicant/Organization: Tax ID 91-1829147 Address: r;T51vw wall street City & Zip: Bend, 97701 Contact Name(s): Eli Ashley Telephone: 541-389-9739 Fax: 541-749-2731 Alternate Phone: 541-420-8904 Email: eliQ.towertheatre.ore On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: T 0 4 W E E R THEATRE DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION - ADDITIONAL INFORMATION: 1. Applicant organization, including its purpose, leadership structure and activities: A. The Tower Theatre Foundation is a 501(c)(3) non-profit organization. B. The Mission of the Tower Theatre is: "To provide performing arts, civic, educational and social events that enliven and enrich the human spirit". C. The leadership structure of the Tower Theatre Foundation is a Board of Directors, professional staff and volunteers. The Board is made up of fifteen dedicated members of the community who in turn serve on numerous committees. The professional staff consists of an Executive Director, business manager, membership and sponsorship manager, facility and stage manager, marketing and public relations manager, ticketing manager, three house managers, lighting and stage technician, sound and stage technician, concessions manager, volunteer coordinator and 70-90 volunteers. These people are charged with the responsibility of the day-to-day operation of the Tower Theatre as well as the special demands for individual presentations. Several other contracted personnel are used to assist in stage preparation, signage maintenance, cleaning and catering services. D. Activities: Located in the Bend's vital downtown, the Tower Theatre attracted over 55,000 patrons in 2007. As both a host venue for performances sponsored by other organizations (e.g. BendFilm, Obsidian Opera, Bend Experimental Arts Theatre and Sunriver Music Festival) and as a promoter of our own performing arts series which hosts such groups as BodyVox, Greg Brown, Judy Collins, Pink Martini and Capitol Steps. The Tower Theatre produces shows, maintains and operates a professional venue for other producers, accommodates regional, national and international artists and provides the citizens of Central Oregon an iconic location where they enjoy presentations, galas, lectures, films and public forums that serve, entertain and enlighten. 2. Tower Theatre PO Box 1378 Bend, OR 97709-1378 The Proposed Activity: The Tower Theatre Foundation is seeking financial support from the Deschutes County Commissioners in the amount of $5,000 to assist in the production of A Christmas Carol, to be presented initially during the month of December 20o8 and as a "holiday tradition" from that time on. Working in partnership with the Bend Experimental Arts Theatre (B.E.A.T.), the production will be unique in that two separate casts will be professionally directed. One cast will consist of the traditional characters. The second cast will be made up entirely of student-aged performers. Many of these children will be on stage for the first time. In 'mo,rtheatre.ar9 addition, nearly 2,000 free tickets will be made available to at-risk, economically disadvantaged children from through out Deschutes County. 3. Timeline: The general project will start on July 1St and continue through December 24th, 2008. 4. Impact on the Community's economic health: The Tower Theatre Foundation believes that the positive economic impact of A Christmas Carol will happen on several levels: a. Through the employment of performing artists. b. Through the employment of technical and support staff. c. Through the expenditure of funds for supplies, food, materials, etc. to support the production and serve the audiences. d. Through the expenditure of funds for advertising, printing, mail and other means of promotion. e. A rise in profits for area businesses due to increased street and foot traffic in the core area during the holiday season during the extended run of the show. 5. Specific communities or groups that will benefit: The most highly impacted groups will be student-aged children who will be able to see a high quality staged production for little or not cost. The families of these children will also have the opportunity to experience live theatre. The general public will also have the same opportunity. Geographically, the cities of Bend, Sunriver, Sisters, Redmond and communities beyond Deschutes will be available to benefit from this theatrical experience. 6. Anticipated expenditures: The total budget for the costs incurred in producing A Christmas Carol amounts to approximately $44,500. The $5,ooo requested of the Deschutes County Commissioners will be used to subsidize the production costs relating to the youth director and producer, fixed production costs and advertising. At this time the in-kind consists primarily of the building and stage rental costs amounting to $7,000 for the rehearsals and run of the show. In the event that A Christmas Carol becomes a yearly tradition of the Tower Theatre, the production would be placed in the budget as an anticipated expenditure and appropriate funding would be assigned as well as sponsorships and additional requests for donations. INTERNAL REVENUE SERVICE DISTRICT DIRECTOR P _ ` O. BOX 2508 CINCINNATI, OH 45201 Date: _ "Moe 1199 NW WALL STREET BEND, OR 97701 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: t?ECEI 91-1829147 DLN: t FE 17053363219007 t Person: C t S 2 1998 on ac D. A. DOWNING Contact Telephone Number: (513) 241-5199 Accounting Period Ending: June 30 Foundation Status Classification: 509(a)(2) Advance Ruling Period Begins: July 3, 1997 Advance Ruling Period Ends: June 30, 2002 Addendum Applies: No. Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3)_ Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly n;zat , on described in section 509(a)(2). supported o-ga--------- Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends or_ the dates shown above. Within 90 days after the end of your advance ruling period; you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test- If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section-507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send"us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. if-we publish a notice in the Internal Revenue Bullet-in .stating, 'that we Letter 1045 (DO/CG) -2- THE TOWER THEATER FOUNDATION INC will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year- You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104: gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity- You are not required to file Form 990, Return of Organization Exempt From Income flax, if your gross receipts each year are normally $25,000 or less- if you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for Letter 1045 (DO/CG) -3- THE TOWER THEATER FOUNDATION INC the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross'receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return- In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. .You are required to make your annual return available for public inspection for three years after the return is due- You are also required to make available a copy of your exemption application, any supporting documents, and this exemption letter- Failure to make these documents available for public inspection may subject you to a penalty of $20 per day for each day there is a failure-vto comply (up to a maximum of $10,000 in the case of an annual return) . You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application; we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue service. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. if you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, ~3. District Director Enclosure (s) Form 872-C Letter 1045 (DO/CC) 5/28 Economic Development Fund Discretionary Grant Program Organization: Central Oregon Senior Pro Rodeo Association (COSPRA) Organization Description: COSPRA organizes and operates this annual rodeo with profits from the event going to support community organizations. CPSPRA is a National Senior Pro Rodeo Association (NSPRA) approved rodeo, with NSPRA members competing. NSPRA membership is open to people over 40 years of age. Project Name: l0'h Annual Rodeo Project Description: This grant will be used to cover expenses incurred in promoting and producing the COSPRA three-day event. This rodeo attracts 200 contestants competing for points to help them qualify for National Finals in October. Project Period: May 31" - June 1 st Amount of Request: $5,000 Previous Grants: • September 2001 - $1,000 (Daly $1,000) • February 2003 - $3,000 (Daly $3,000) • May 2004 - $1,000 (Daly $1,000) • February 2005 - $1,000 (Daly $1,000) • May 2006 - $3,000 ($2,000 Daly; $1,000 Clarno) • May 2007 - $2,500 ($1,000 Daly; $1,000 Baney; $500 Luke) 05/13/2008 22:12 i /14r~ 5043883 EAGLE CREST RESORT PAGE 02 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - wwwAcwhutcs.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Dennis R. Luke Commissioner Michael M. Daly All Three Commissioners Date: Ls~ J Project Name: ~tll01. Pro to Project Beginning Date: b} Project End Date: Amount of Request: Soot)- I Date Funds Needed: C.en}nt ©re~on~cnre~ 3.~~•238)~O Applicant/Oirganization: pro {~o4eo Tax ID ,Address: P . 1 31 City & zip: R err,. . Q7 z~b Contact Name(s): I Telephone: j Fax: y l -Spy Alternate Phone: XYS ~07b Email: I-tj ~cltar~.►re. "s~ ~ On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching fiiztds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be fuaded in the future. Attach: Proof of the applicant organization's non-profit status. • Applicant may be contacted dwWg the review Process zwd asked to provide a complete line item budget. Amount Approved: By, Date: Declined: By: Date: `,~KTgA/. OREGON S! COQ PRO RODEO ASSN. INC. Central Oregon Senior Pro Rodeo Assn. P.O. Box 1736 Redmond, OR 97756 Mr. Mike M. Daly, Commissioner Deschutes County Board of Commissioners 1130 N.W. Harriman St. Bend, Or 97701-1947 February 28, 2008 Re: Lottery grant for Central Oregon Senior Pro Rodeo Association. This exciting and inspiring event promotes a way of life that has its roots and heritage deeply engrained here in Cen#ra! Oregon. Last years event was our 10th annual rodeo and was a tremendous success for all that were involved. This coming year, we have plans to make our event even larger and more successful. The COSPRA board members and I would like to thank you for the opportunity to apply for lottery funds from the Deschutes County Commission. Enclosed, please find our grant application along with a copy of our budget for next year's rodeo event. We hope you and the other Commissioners would like to speak with us about our Association and the benefits it brings to our local community. If you would like a personal interview, please let me know and some of the board members and I will be pleased to make a presentation to the commission. Call me anytime at 541-350- 0565 We look forward to hearing from you soon. Very truly yours, 1~ Doug White President P FE9 2 4 2008 90ARA MINIISITRATIONNERS Deschutes County Lottery Funds Economic Development Grant Application Date: January 31st, 2008 Amount of request: $5,000.00 Applicant: Central Oregon Senior Pro Rodeo Association Contact Person: Mr. Doug White Phone, 541-350-0565 Address, PO Box 1736 Redmond, OR 97756 DESCRIBE IN DETAIL HOW THIS GRANT WILL BE USED. EXPLAIN THE PROPOSAL AND HOW THIS GRANT WILL BE USED. EXPLAIN THE PROPOSAL, AND HOW THE SERVICE WILL BE PROVIDED. PROVIDE A TIMELINE FOR COMPLETION OF THE PROJECT. This grant will be used to help cover expenses incurred by the Central Oregon Senior Pro Rodeo association in promoting and producing the COSPRA three- day event to be held in Redmond, May 31-, & June 1st. This rodeo attracts over 200 contestants from all over the United States and Canada. These contestants are competing for points to help them qualify for the National finals held in Winnamucca, Nevada in October. Profits are used as donations to help support organizations in our community This non-profit organization will produce this rodeo with the help of our board of directors, volunteers from the organization, community service organizations and some paid professionals, such as the stock contractor, announcer and bullfighters. Some of the financial support for the event comes from local sponsors that support the organization with chute, herd, buckle and banner sponsorships. Please see attached budget for sponsorship contributions. The planning for this event began in June, 2007. Selected directors began having weekly discussions with the first inclusive board meeting being held on June 10th, 2008. The main goal for the board is to start the fund raising process along with securing the Deschutes County Fairgrounds arena as the venue. WHO WILL BE SERVED? DESCRIBE SPECIFIC GROUPS OR COMMUNITIES AND WHO THEY WOULD BENEFIT FROM THIS PROPOSAL. The most direct recipients of this event are the Senior Pro Rodeo Cowboys with the winnings that are earned through their participation in the competitive events. The Deschutes County Fairgrounds will benefit with the revenue that is generated with the rental and use of the facility. Local sponsors will benefit through the advertising that is placed in various media throughout Central Oregon. Many local schools, clubs and service organization Will benefit with the money they can receive from ticket sales DESCRIBE HOW YOUR PROPOSAL WILL IMPROVE OR EXPAND ECONOMIC DEVELOPMENT EFFORTS IN DESCHUTES COUNTY. This event will expand economic development efforts in Deschutes County by bringing into the community approximately 200 contestants and their families, approximately 400 people. Generally these folks stay in our community for six to seven days. They travel here by private ground transportation and air. The contestants and their families generally stay in local motels and patronize many of our local eating establishments, spending an average of $400. per person, totaling an estimated $160,000. The advertising campaign for COSPRA event features all of the sponsors and assists these local businesses in promoting their products and services. Many previous sponsors have commented on how advertising dollars spent with COSPRA have given them an excellent return PROVIDE A COMPLETE PROPOSED LINE-ITEM BUDGET FOR YOUR PROPOSAL. INCLUDE ALL SOURCES OF REVENUES. DESCRIBE SOURCES AND AMOUNTS OF THE MATCH FUNDS. Please see attached sheet labeled Budget. BUDGET EXPENSES INCOME Insurance $1300. Sponsors $25,300 Arena 1250. Tickets 31800 EMT 440. Contestants 51520 Police 780. Grant 3,000 VIP Tent 1269. $35,620 Tent rental 125. Judges 920. Secretary 500. Stock 7490: Added money 6950. Buckles 3169. Bull fighter 300. Sound person 150. Advertising 4000. Chamber fees 90. Corporation fee 50. Printing 562. Program 150. Cavalry 500. Golf tourney 1900. Misc 500. $32,395. 5/28 Economic Development Fund Discretionary Grant Program Organization: Oregon High School Equestrian Teams (OHSET) Organization Description: OHSET promotes programs fostering horsemanship education, sponsor activities to encourage interscholastic participation and to have cooperative, adult-supervised leadership for students in grades 9 to 12. Students represent their schools in a variety of individual and team events. Project Name: Oregon High School Equestrian Teams State Championship Project Description: Grant funding will be used in support of the state championship, which will be held in Redmond may 14 - May 18. Project Period: May 25, 2008 Amount of Request: $4,000 Previous Grants: None rug G o { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Michael M. Daly Commissioner Dennis R. Luke All Three Commissioners xxxxxxx Date: Mav 7.2008 Project Name: Oregon High School Equestrian Teams State Championship Project Beginning Date: May 15, 2008 Project End Date: Mav 18.2008 Amount of Request: $4,000.00 Date Funds Needed: May 25, 2008 or sooner Oregon High School Equestrian 93-1238799 Applicant/Organization: Teams (ONSET) Tax ID Address' c/o PO Box 967 City & Zip: Redmond, OR 97756 Contact Name(s): Candi Bothum Telephone: r 541-419-6350 Fax: 541-504-0151 Alternate Phone: 541-548-0573 Email: CandiBothumr&aol.com -1 I On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Declined: By: Date: Date: Lottery Funds Grant Application Oregon High School Equestrian Teams May 8, 2008 Describe the applicant organization, including its purpose, leadership structure, and activities. Oregon High School Equestrian Teams (OHSET) is a non-profit organization. The purpose, as stated in the by-laws, is "to promote continuous growth in programs fostering horsemanship education, sponsor activities to encourage interscholastic participation and to have cooperative adult supervised leadership for all students in grades 9 through 12 who are desirous to participate regardless of race, creed or national origin and meet the association rules, constitution and bylaws." In brief, OHSET is an organization that provides youth an opportunity to represent their school, as an athlete, while riding or handling one or more horses. The meet and championship opportunities include individual and team participation that may be timed, performance and/or cattle events. It's a diverse and unique opportunity. The organization is lead completely by volunteers. There are eight districts, each district is lead by a district chair. Each district hosts 3 "district" meets, allowing athletes the opportunity to compete in various events. Those district chairs along with an adult representative and youth representative from each district and state officers, including a chair, vice chair, rules and judges chair, make up the state board. This body is responsible for assembling and updating the rule book, keeping judges educated, and designing class specifics fo'r each event. As well as the administration and cooperation through high schools around the state. The board manages volunteers, enforces rules and works as a team to provide outstanding opportunities to student athletes. Athletes qualifying through the prescribed process, then have an opportunity to compete at the state championship in events which they qualify. 2. Describe the proposed project or activity. This is the state championship. There are athletes who have qualified from across the state. Anywhere from 75-100 in each of the eight districts. Athletes qualify for state championship by being 1 st, 2nd or 3~d or in the top 10% overall in their district, using all 3 meets to determine total scores. 3. Provide a timeline for completing the proposed project or activity. Athletes move into Redmond beginning Wednesday, May 14 and move out on Sunday, May 18. Candi Bothum Page 1 5/8/2008 OHSET Lottery Funds Grant Application Oregon High School Equestrian Teams May 8, 2008 4. Explain how the proposed project or activity will impact the community's economic health. Literally, hundreds of room nights have been secured. The RV camping area at the fairgrounds also is host to many participants. Additionally, several athletes and their families will be staying on-site at the fairgrounds. Over 650 athletes, their families and coaches, as well as 700 horses will attend the state championship meet. The impact on retail, including fuel, groceries, restaurants, hotels and recreation opportunities will be proportional. 5. Identify the specific communities or groups that will benefit. The Redmond community will be the greatest benefactor. However, several hotel room nights have been secured in Bend and various retailers in the Bend area are contributing to the event in order to draw some of the shopping and recreational impacts. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. This is the 2°d consecutive year for Deschutes County to host the state championship. It's expected to return in 2011 and 2012. Last year all of our stall bedding and most trucking was donated by local mills and truckers. Unfortunately, that is not possible this year. Simply finding enough shavings to use for bedding for the 751 stalls has been quite challenging. I have secured shavings in bulk as well as bagged in order to accommodate our needs. Four bulk loads at a reduced cost, including trucking at $1,200 each and 600 bags of shavings at $4.50 each (approximate, don't have final numbers yet because of the difficulty acquiring all I have requested) equals $7,500 additional expense to the organization. While bedding was budgeted, the expected cost was much less. The proposed expense budget is $86,000 for the event with a $57,000 offset for income from stall fees and sponsorships. Additional income to pay for the event is generated by an annual statewide raffle and by athlete fees. Candi Bothum Page 2 5/8/2008 OHSET INTERNAL REVENUE SERVICE P.' 0. BOX 2508 CINCINNATI, OH. 45201 Date: APR 1-8 2001 OREGON HIGH SCHOOL EQUESTRIAN TEAMS INC C/O LUANNE BOETTIGER 36887 WALLACE CREEK RD SPRINGFIELD, OR 97478 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1238799 DLN: 17053343032000 Contact Person: PATRICE WHANG ID# 95083 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Form 990 Required: Yes Addendum Applies: No Based on information supplied, and assuming your o1erations will be as stated in your application for recognition of exemption,. we have determined you are exempt from federal income tax under section 50i (a) of the Internal Revenue Code as an organization described in section 50(c)(3). we have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in section 509(a)(2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change'on your exempt status and foundation status. In the case of an amend- ment to your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, if you are involved in an excess benefit transaction, that transaction might be subject to the excise taxes of section 4958. Additionally, you are not automatically exempt from other federal excise taxes. 'If you have any questions about excise, employment, or other federal taxes, please contact your key district office. Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (2) status, a grantor or contributor may not rely on-this determination it he or she was in part responsible for, or was aware Letter 947 (DO/CG) State Officers Page 1 of 2 Quick jump: State officers Records Per Page: 20 - Candi Bothum Vice Chair Committees: Judges equineconnect@aol.com 541-548-0573 Susan Calhoun Recording Secretary Committees: daizymays@yahoo.com 541-597-2062 Mike Sallini State Treasurer Committees: mballini@aol.com 503-637-3948 Lisa Gibson Scholarship Committees: Scholarship lmgibson@comcast.net 503-654-0471 Jodi Puckett Rules Chair Committees: Rules cljfarm@bctonline.com 503-632-4230 JoAnn Oswald Sports Liaison Committees: oswaldd99@yahoo.com 503-623-6559 5/8/2008 Home State Officers Get Started Registration Details found: 10 Calendar Page lof 1 Information History Officers Linda Crawford Districts State Chair Schools Committees: Insurance Judges forthay@frontiernet.net Events/Patterns 541-597-2899 Fund Raisers Rule Book Co-op Info Insurance Results Sponsors Scholarships Alumni Links Treasurer Report Login AWBL'11FAi]LfC B/G R p4 ~f5C.com Chris Dinsmore Registration Secretary Committees: dinsmore_chris@yahoo.com 503-678-6595 Karen Friend Points Chair Committees: Points friends@outlawnet.com 541-923-2119 Elaine Brotherton Research & Development Committees: elaine.brotherton@farweststeel.com 541-998-6298 http://www.ohset.com/infoiboard-list.php ~ o o ~ C) N - O a p„ O O O 0 O 4" 4- P- Q- P~ C) tl m M v~ rx a; Z ~ w ~ o 0 0 c N V C~ v) vo N ',~j ~ ~ ~ c~ c~ cad p t N Z 00 00 00 O~ O O N y O O O O y 0 0 O O O O O 6 N N N N N N N H W N O 00 0 O N 00 0 O N U O N N ~ -C 9 N CL CL ^ , "p 2 i cC ~ ti w ti Q O ~ ti U t u tc b C ~4 -C~ t Cd ~4 ~ w C/) ¢ G z ~ CJ U Eel ro C , .'r . j b ~ o Cd O O `n N U N U E0 W ci ~ rw