2008-935-Minutes for Meeting October 20,2008 Recorded 10/30/2008DESCHUTES
NANCY 5
COUNTY CLERK DS ICJ 2008.93
COMMISSIONERS' JOURNAL
10/30/1008 03;09;01 PM
-B3
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 20, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Teresa Rozic and Susan Ross, Property & Facilities; Tom
Anderson and Dee Van Donselaar, Community Development; Tom Blust, Road
Department; Lt. Gary Decker and Capt. Marc Mills, Sherds Office; David
Inbody, Assistant to the Administrator; and five other citizens. No representatives
of the media were present.
Chair Luke opened the meeting at 1: 30 p. m.
1. Property & Facilities.
Firing Range Update
Susan Ross said that BLM is not going to cooperate in this regard, and if a
trade or acquisition ever happens, it will take years. Therefore, the County
needs to look at its own properties or other options.
Commissioner Luke asked members of the Sheriff's Office if the Millican
location is too far out. They advised that if they take over the Bend Rod &
Gun Club location, those people would be going out onto other lands.
Ms. Ross stated there is a lease agreement between BLM and the National
Guard, but the County cannot be added to this. And because of
environmental concerns, they will no longer lease property for this use; it
has to be acquired.
Commissioner Luke asked if anything in Crook County might be possible.
Teresa Rozic stated that she will look into this if the Board wants her to; or
there could be EFU land rezoned into open space to site a private firing
range.
minutes of Administrative Work Session Monday, October 20, 2008
Page 1 of 7 Pages
She said the County owns about 200 acres in the Millican area and 60 acres
in the Horse Ridge area.
Various options were discussed. All have some negative aspects. It will be
hard to stay in Redmond, anticipating growth. Some of the parcels are not
large enough. All would have to be rezoned.
Discussion occurred as to whether the Redmond Rod & Gun Club could find
property and purchase it. There could be privately owned property available
to purchase, especially in the Millican and Horse Ridge areas. They advised
that they don't have the funding for something like this; Commissioner Luke
suggested that the County would have to guarantee a loan.
Commissioner Luke asked if an underground facility might work. He was
advised that there are competitive events and tunneling and concrete would
be very expensive.
Ms. Rozic asked if she is supposed to pursue privately owned property.
There has to be a soils analysis and would be staff time and application fees.
Mr. Kanner said he is reluctant to investigate the purchase of privately
owned property. He still feels that the south Redmond tract would work
since it will be years before the area is developed. However, there are no
utilities there. The property near the Fairgrounds will likely be brought in to
the City within five years.
Capt. Marc Mills said the Sheriff's Office wants to have at least what they
have now. They have already put over $200,000 into the existing site. It
would be helpful to have a location for at least 25 years.
Mr. Rozic stated that the sixty-acre Horse Ridge property is relatively close
to Bend.
It was explained that the law enforcement agencies need a separate area for
urban operations training, one that is not accessible to the public. The
balance of the range could be used by a variety of groups. Commissioner
Luke suggested that the Sheriff's Office and others look at the property to
see if it can be properly developed. It is possible adjacent private lands
could be acquired to add to the acreage.
The group will also investigate properties that are near Crook County to see
what is available. The entities will keep Ms. Rozic informed and she in turn
will report back to the Commissioners.
Minutes of Administrative Work Session Monday, October 20, 2008
Page 2 of 7 Pages
• Eastside Framework Plan.
Ms. Ross explained that the Redmond Plan went to the Redmond Planning
Commission, who had suggested changes; it goes to the City Council next.
Dee Van Donselaar of CDD and Wayne Sorensen, Redmond Planner
pointed out the proposed changes on an oversized map. Ms. Ross said that
some areas were broadly painted as certain zones, but the City wants those
more well defined. Mr. Sorensen stated that one of the ideas was to get
away from the zoning designations and leave it more open, since it is a
conceptual plan covering decades.
One of the main issues with the Planning Commission was the location of
the transfer station. They would rather have it moved. Ms. Ross stated that
perhaps it would be moved to what is now BLM land. Mr. Sorensen said
that the City Council has not had a problem with where it is now.
Commissioner Luke feels that the zoning should be more general. Also, if
the transfer station is to be moved, planning for that needs to happen now.
Commissioner Baney would like to see where it might go. Ms. Ross said
that the green spaces were left generic, but the Planning Department would
like more designations of schools, etc.
Commissioner Luke said that most of this development will occur years
from now, but if the transfer station is to be relocated, work on that should
start soon. There was consensus at the City Council level in the past to leave
it where it is.
2. Economic Development Grant Requests:
• Assistance League of Bend - Operation School Bell - Commissions Luke
and Baney granted $500 each; Commissioner Daly granted $1,000
Shop with a Cop Program
Lt. Gary Decker gave an update on this year's program. Commissioner
Baney asked why this is not a part of community grants. Lt. Decker replied
that it has always been handled in this manner. Commissioner Baney
suggested that perhaps this should come from community investment dollars
instead. Commissioner Luke granted $3,000; Commissioners Daly and
Baney granted $1,000 each.
Minutes of Administrative Work Session Monday, October 20, 2008
Page 3 of 7 Pages
• New Generations Early Childhood Development Center
Representatives of the Center Alan Tweit, Bob Wrightson, said that they
would like to remodel, per NeighborImpact plans to coordinate a Head Start
pogrom. They would have to have facilities to accommodate about twenty
children. Training would be provided.
Commissioner Luke asked if they are ready to go if the fees were covered
for them. NeighborImpact would like to start the program in January. They
have applied for various grants for the balance of the funds.
Funding was not granted at this time but the group was advised to come
back to the County when they are closer to having the improvements done.
(A fee waiver request was addressed later in the meeting.)
Heart of Oregon Corps - Software - Commissioner Daly granted $2,000 and
Commissioner Baney granted $1,000
3. New Generations Child Development Center - Fee Waiver Request.
The use is non-conforming use and a site plan review is needed. There are also
fees for mechanical and electrical inspections. Commissioner Luke pointed out
that the fees are not waived but would be paid in another fashion.
Commissioner Luke granted $3,345 to include all but the transportation SDC's.
Commissioner Daly granted $1,000 and Commissioner Baney granted $2,000.
4. Board Signature of Letters to Alyce Hatch Center and Rep. Chuck Burley.
It was decided that copies of the letters should go to various individuals and
entities. A copy of the letter to Rep. Burley should be sent to the Governor's
Office.
5. Review of Proposed Policy regarding Legal Review of Documents.
Mr. Kanner stated that Departments need to know that County Counsel's
signature on an agreement indicates only that the document meets the law and
form; it does not mean Legal Counsel supports the purpose of the agreement.
Minutes of Administrative Work Session Monday, October 20, 2008
Page 4 of 7 Pages
In some instances, documents are being presented for signature that have not
had legal review at all.
Some agreements with governmental agencies are fairly standard, and it is
relatively easy to note the changes from year to year.
The policy is one that for the most part mirrors Oregon Administrative Rule.
BANEY: Move approval.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
6. Update of Commissioners' Meetings and Schedules.
Mr. Kanner asked if the Board would like a brief meal ordered prior to the
Wednesday night hearing. The consensus was yes.
7. Approval of Employment Agreement, Legal Counsel.
This item was discussed briefly.
BANEY: Move approval.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
8. Other Items.
Commissioner Baney stated that she had a request from someone regarding
what the County is using to prevent global warming. She was advised that
work is being done in regard to the use of landfill gasses, and the County also
will comply with State requirements regarding remodeled or new buildings.
Minutes of Administrative Work Session Monday, October 20, 2008
Page 5 of 7 Pages
Bruce Barrett's membership on the Budget Committee expires the end of the
calendar year. Someone needs to be in place for the upcoming budget
meetings. He indicated he is available on the meeting dates. The
Commissioners would like his appointment extended.
Commissioner Luke asked that more time be set aside for deliberations after
presentations have been made. Commissioner Baney said that she felt like
some of the presentations were too rushed and she would have liked to go into
more detail on some of the programs and how they link with each other, instead
of just going through the basics.
Regarding the Little Deschutes Lodge request, Teresa Rozic said that they tried
to get additional tax credits. Housing & Community Services did not give
whole award. She has not heard this direct herself, only through Rob Roy.
Mr. Roy stated that he asked for $490,600 additional. The award was
$286,000, resulting in a shortfall of $205,000. This does not include the
$160,000 granted by the County to reduce rents. He asked why it was not
wholly funded. He asked for a response in writing, but was told by Mike
McCann, who represented this program, that the main stumbling block was that
they thought the County would fund the rest. Originally, they planned
$350,000 in tax credits and $500,000 for the other. The amount approved was
the amount that the project was negatively impacted by the tax credits.
He asked if perhaps someone from the County could approach them and
confirm. He doesn't feel that was the understanding. Commissioner Baney
stated that she heard last week that the project was not moving forward but
didn't have the details.
An additional tax credit of about $25,000 annually is needed at this time. Mr.
Roy said that it is his understanding that there are currently excess tax credits at
the State.
Commissioner Baney said that something is needed from the State clarifying
the situation. She is greatly disappointed in this decision. There is a great need
for this project in the area.
Being no further discussion, the meeting adjourned at 4:10 p.m.
Minutes of Administrative Work Session Monday, October 20, 2008
Page 6 of 7 Pages
DATED this 20th Day of October 2008 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
ivimutes of Administrative Work Session Monday, October 20, 2008
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, OCTOBER 20, 2008
1. Property & Facilities - Susan Ross
• Firing Range Update
• Eastside Framework Plan
2. Economic Development Grant Requests:
• Assistance League of Bend - Operation School Bell
• Shop with a Cop Program
• New Generations Early Childhood Development Center
• Heart of Oregon Corps - Software
3. New Generations Child Development Center - Fee Waiver Request - Tom
Anderson
4. Board Signature of Letters to Alyce Hatch Center and Rep. Chuck Burley
5. Review of Proposed Policy regarding Legal Review of Documents
6. Update of Commissioners' Meetings and Schedules
7. Approval of Employment Agreement, Legal Counsel
8. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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TO: Board of County Commissioners
FROM: Teresa Rozic, Property Specialist
DATE: October 16, 2008
SUBJECT: October 20, 2008 Work Session Agenda
Sheriffs Office Firing Range - Analysis of Alternate Locations
The Sheriffs Office and the Redmond Rod and Gun Club use approximately 140 acres for
individual firing ranges within 215 acres of county-owned land in Redmond. The County is
planning to sell that property. The proximity of the gun club range has benefits to the
public and law enforcement. Therefore, the board directed us to try to find land large
enough to include the gun club in an arrangement similar to what they have now.
Since June 2007 we have tried unsuccessfully to identify a suitable location. We suggest
that the project goals be re-examined and request board direction.
We examined all county-owned and some state-owned land with zoning that allows
a firing range. None meets our criteria.
✓ BLM will not lease land for a firing range because of the environmental liability. A
sale will take at least two years and cost $400,000. A land exchange will take at
least five years.
✓ BLM will require a full environmental review and public process to amend the
existing training area lease to allow live fire. Oregon Military Department fears this
will jeopardize the lease and will not make the request.
In June we learned from planning department staff that a recent hearings officer decision
may have set a precedent for rezoning EFU land allow a firing range. We think this is our
final option for locating a range for the Sheriff in Deschutes County.
• Which parcel shall we attempt to rezone?
• Must we find a site that will accommodate both the Sheriffs and the gun club
ranges?
• If the gun club continues to be a partner, the success of the rezone may rely on the
establishment of a private range. Law enforcement may have to lease from the club.
The following table summarizes the four county-owned parcels that fit the criteria.
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Figure 4. Proposed Land Management Concept
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Chronology
• June 2007: State and local zoning laws limited our search to property zoned Forest Use.
✓ Inspected county and state lands in this zone. None fit our criteria.
• December 2007: Met with BLM
✓ They do not favor individual ranges. Suggested they had land east of the existing
ranges to lease.
✓ Tried unsuccessfully for four months to schedule a follow up meeting with BLM.
• June 2008: A recent hearings officer decision may set precedent for rezoning EFU to
OSPR to allow a firing range.
✓ Met with CDD staff, Sheriff and gun club reps.
✓ Resume analysis of county-owned EFU parcels.
• August 2008: We learn from BLM that the moratorium on Recreation and Public
Purpose leases has been lifted. They want to hear about the regional facility concept.
✓ Oregon Military Dept. (OMD) will join us in a regional facility but they need 5,000-
acre safety fan for large caliber weapons.
✓ We suggest they amend their current training area lease to include live fire.
• September 2008: We meet with Sheriff, gun club and OMD reps and agree on a
regional facility concept for the existing training area lease east of Redmond.
• October 2008: All parties meet at BLM offices
✓ They will not lease for a firing range because of the environmental hazard liability
✓ A sale is possible but that process takes two years and costs about $400,000.
✓ A land exchange takes at least five years.
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Economic Development Fund
Discretionary Grant Program
Organization: Assistance League of Bend (ALB)
Organization Description: This all volunteer organization, established in 1989, seeks to
address the needs of vulnerable children and adults in Central Oregon. It is a membership
organization of 135 volunteers providing more than 11,000 volunteer hours of service in
FY 2008-2009. Nearly 2/3 of all donations received (65%) are returned directly to the
children, families and seniors in need. Besides Operation School Bell described below,
ALB also hosted a number of other programs during FY 2007-2008 including the
following:
• 1,108 hats were made and delivered to chemotherapy patients
• 60 children attended "These Kids are Cookin"' classes
• "Be There Be Square" provided Subway coupons to 10 school children a month
for improved attendance and 14 children were awarded Sun Mountain Fun Center
tickets for perfect attendance
• 155 teddy bears were delivered to St. Charles Emergency Room, the La Pine Fire
Department and Bend Hospice for children and senior trauma patients
• Pine Tavern hosted "Breakfast with Santa" served 450 breakfasts including 46
foster children and 30 foster parents who ate at no charge
• "Secret Santa" program gave 75 presents to seniors
Project Name: Operation School Bell
Project Description: This program, which began in 1993, provides new clothing to
school children in the Bend La Pine School District living near or below the poverty line.
It is estimated that 5,000 school children in Deschutes County live in poverty or qualify
for the free lunch program. Last school year, this program provided clothing for 1,334
children.
Project Period: September 1, 2008 - May 31, 2009
Amount of Request: $3,000 ($130,000 to provide clothing, hygiene kit, back pack and
school supplies for 1,300 children)
Previous Grants:
0 FY 2009 Community Grant: $7,500 Operation School Bell
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners
~P~1W►.h ta~~
Date: 10/'7 /Z.)oc7, Project Name: AZ-IS'I4K _ L~AC,v~ e(
3 C I3 ALL
Project Beginning Date: `I / 1 1 C Project End Date: s13t /o
Amount of Request: 4 3-16 6 o
Date Funds Needed: As Sot%i iAs Pussl.BL_C
Applicant/Organization: fSS►S-7Al j Q ~_AAG.UE
Address: P. O. aak 1145-
Contact Name(s): IgUS,D,j M INL 2
- i 3~ cr
Tax ID 9q
City & Zip: ZV4 0 C~-7 7O l
Telephone: (S1( l) to ~7 ~t S U
Fax: Alternate Phone: Email: AA-E SoN
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
• Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Declined: By:
Date:
Date:
1. Describe the applicant organization, including its purpose, leadership structure, and
activities.
The National Organization:
• Formed in the early 1900s this volunteer driven organization was the first nonprofit
organization established in the Western US to recognize the potential of volunteers
helping people to achieve a better quality of life.
• Assistance League chapters, such as the one in Bend, have become a vital contributing
part of their communities raising over $35,000,000 annually in funds that go directly
back into their individual communities.
• As an all volunteer organization Assistance League members have invested more than 2.6
million hours, touching the lives of over 1.4 million children, seniors, families and others
in need last year.
Assistance League of Bend (ALB):
• FY 2007-2008 Accomplishments:
■ New clothes and hygiene kits were given to 1,334 school children in need.
■ Backpacks filled with school supplies were give to those children
especially in need of help.
■ 1,108 hats were made and delivered to chemo-therapy patients.
■ 60 school children attended "These Kids Are Cookin"' classes.
■ "Be There Be Square" provided Subway coupons to 10 school children
each month who showed improved attendance and 14 children were
awarded Sun Mountain Fun Center tickets for perfect attendance.
■ 155 teddy bears were delivered to the St. Charles Emergency Room, the
LaPine Fire Department, and Bend Hospice for children and senior trauma
patients.
■ Pine Tavern hosted "Breakfast with Santa".where 450 breakfasts were
served with 46 foster children and 30 foster parents eating at no charge
and the children got a teddy bear from Santa.
■ Our members gave presents to 75 seniors for Christmas from "Secret
Santa."
■ 65% of what we took in was returned directly to the community to those
children, seniors, families, and others in need.
■ Over 11,000 volunteer hours were contributed by our 135 members.
Operation School Bell (OSB), our largest philanthropy, started in Bend in 1993 when
ALB clothed 36 school children; that number has grown steadily over the years to an
astonishing 1,334 children clothed in the 2007/2008 school year.
2. Describe the proposed project or activity.
Operation School Bell provides new clothing to school children in the Bend La Pine School
District who are living near or below the poverty level. In Deschutes County, it is estimated that
5,000 school children either live in poverty or qualify for the free school lunch program. This is
Amount Approved:
By:
Date:
Declined: By: Date:
based on the county statistics that reflect 18% live in poverty and another 16% qualify for the
assisted lunch program. These are the children we help.
Specifically, OSB provides these kids with a new wardrobe of warm clothes. The new
wardrobe includes: a winter coat, shoes, 2 pairs of jeans, 2 t-shirts, a hooded sweat shirt and
sweat pants, 6 undergarments, 6 pairs of socks, hat & gloves, and a hygiene kit containing a
toothbrush, toothpaste, soap, shampoo, a comb, and deodorant for the older children. Those
identified as particularly in need also get a backpack filled with school supplies.
3. Provide a timeline for completing the proposed project or activity.
Operation School Bell runs throughout the year but is busiest at the start of the school year
and through the winter months when we try to get warm clothes to the kids when they need them
the most. So far this school year we have clothed 710 children, from the beginning of September
to the first week of October.
4. Explain how the proposed project or activity will impact the community's economic
health.
Our over-arching objectives are to advance the physical health, mental health and education
of low-income children. Program goals include:
1. Provide new wardrobes/clothing for at least 1,300 children in the 2008/2009 school year,
2. Foster self-esteem and a feeling of self-worth for both children and parents,
3. Promote family cohesion by helping to relieve economic stress,
4. Promote better attendance, school achievement, and school completion, and
5. Improve the physical health of children by providing warm clothes and hygiene supplies.
Benefits of the program include improved school attendance and enhanced self- esteem.
Because we provide warm winter clothing, we help to safeguard the physical health of the
children. We believe that the program fosters better school performance, and enhances rates of
high school graduation. One of the chief reasons that low-income students in the upper grades
fail to graduate is that they cannot afford the clothing needed for school. These kids face a stark
economic choice with a host of long-term consequences - work or school. Operation School Bell
helps these students make the right decision and stay in school.
We believe that education is the most effective tool for addressing the repeating cycles of
poverty and family dysfunction. Low self-esteem is the most commonly listed cause of
substandard academic performance, and chronic poverty can degrade the self-image of the most
resilient child or adult. Poverty and substandard academic performance are statistically linked.
The reasons for this are complex, but have nothing to do with intelligence or the innate ability of
the individual child and are the product of factors related to poverty itself. The new, clean, and
stylish clothing that we provide advances the self-esteem of at-risk students. Operation School
Bell kids are far less likely to be branded in school as "poor kids," and can more easily develop
strong bonds with a broad range of positive peers. They more readily develop the confidence
and the ability to "fit in" and stay in school.
Amount Approved: By:
Declined: By:
Date:
Date:
5. Identify the specific communities or groups that will benefit.
The school children of the Bend LaPine School District that are identified by the Family
Access Network as living near or in poverty are referred to the Assistance League and are then
clothed by Operation School Bell. These children and their families are the beneficiaries of our
program.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include
the source and amounts of matching funds or in-kind contributions, if any. If the grant
will support an ongoing activity, explain how it will be funded in the future.
OPERATION SCHOOL BELLO
FY08/09 Budgeted Expenses
Budge t is based on clothing 1300 children,
$ 78.50 Cost of Clothing for One Child
Jeans 2
Shirts 2
Hooded Sweatshirt 1
Sweatpants 1
Shoes 1
Underwear 6
Socks 6
Jacket l
Hat/Gloves 1
$ 3.50 Cost of Hygiene Kit for One Child
Shampoo
Toothbrush/Toothpaste
Soap
Deodorant
Comb
$ 5.00 Backpack
$ 13.00 School Supplies
$ 100.00 Cost per Child
$130,000 058 Operating Expenses
The grant will be used to fund the above items only. The annual budget for this fiscal
year is reflected below and shows other sources of income such as fund raisers, grants, and
membership contributions. In addition, the members contribute over 11,000 volunteer hours of
work each year to support this and other programs of ALB.
Amount Approved:
By:
Date:
Declined: By: Date:
ASSISTANCE LEAGUE@ of BEND
FY 2008/2009 Budget
Income
Non-Event Contributions
19,000
Grants
50,000
Fundraising Event Revenue
109,700
Program Service (Breakfast with Santa)
3,520
Interest Income
800
Membership Revenue
18,630
Total Income $201,650
Expenses
Program Service (Breakfast with Santa)
3,520
Adult Programs
3,175
Children's Programs
92,378
Operation School Bell
(80,578)
Road to Reading
(5,000)
These Kids Are Cooking
(1,500)
Be There Be Square
(800)
Hug A Bear
(500)
Special Projects
(1,000)
Travel
(3,000)
Event Expenses
36,050
Chapter House Maintenance
2,966
Printing & Reproduction (Non-Event)
3,000
Postage & Supplies (Non-Event)
400
Utilities
5,381
Chapter House Insurance
1,700
Mortgage
8,400
National Assistance League Conference
4,200
Member Workshops
1,350
Management & General Expenses
11,530
Membership Expenses
13,131
Board Designated Reserves
10,000
Total Expenses $197,181
Net Surplus $ 4,469
Amount Approved:
By:
Date:
Declined: By: Date:
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?nd. OR 07702-1624
Deer Sir or MjtjGm;
541 3802075 p,1
Person to Contact-
N15. Srrlith X31-072(32
C;or~ tact ,yep;'eser, G~-
1 oii Free i elr-pJ1one Number:
3:00 a.m. rq 6; 3(% P-,. Es.,
8-7-82!9-550C,
F?x Number:
1 v-1~:3-3756
Qde-ral-telert;,irica#tort~iurnh~~
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7 Jc
7iliS is in response io 1he amendment to vcur organiz.- 'S
C`J°;11b8r O.Cjv. l e havf-,^, ilj-dj' ;=d oUf taCnrCG p ~O+r grtiGes of incorporation filled ~N(lr°1 t r'
uZutE On
ieCt the name change az indicated aooyo,
In klerch 10,96 we issued e det-rrnination letter alai recognized our orcanizition as exempt from ;ederia1
incorne tax. Our' records indicate th*t your orcanizaaon is curronily exompt und-Ir section 501 (c)(3) of the
Internal Revenuti Code.
brier c^ information subsequentiv submitted, Ns classified
foundation within the meaning of section 509(a) of Vhe Code b causent is an v ganIzationidesc ibedr;n
sec' on 509;u)(2).
T1116 classification was based 011 ilre assuniptior, Mat your organization's opercniior5 would continue as si
in he application. It your arganization's sources of su atec
in t changed, please lei us know so we orort, or its character. rneVicr-l or o ;eroticns, or purpose.
iour;detion status or y„ consider rile eil'ect GT the char:cue on trio ^kCRlr,% status ar-d
our orcaniz,.ion.
1'Ql1r organization is required t c
gross receipts each to r file o, m 990. Return of Grcaahization Exampt from income Tay, only if its
year are norm- wily more than S25,00X0. li a return is required, I`, must be tiled by'Te 15th
CGy of the fifth month after the end of the organization's annual aocountin eri
Gi 120 a day
up rc a m Gximurn of X10,000, ,vlz 9 t~ . oc+. The Jaw imps se, a en~ity
>Jeon a rciurr is tiled late, unlc?s<; byre r ra~senenlFr caun Dior th-
A I exempt organizations (unless specifically excluded) are liable for taxes under the F=a
Contributions Act (social security taxes) on remune-itien of 5100 or more decal Insurance
calendar year. Your organization is not IiaWe fur the tax imposer) ur;der then Cdo ral Unem ploys pat `r'-x Act
(FUTA).
Organizations that are not private foundation: are not sJSject to the excise taxes under Chapter the
Code. I However, these Orq`nizc'~.i:OnS are not autom„ iicelly syemot fr om other fodQr- .2 0~ ~h
' ~r excise taxcqc
Donors rnMy deduct contributions to
your or
.gani70300n es Provided in section 170 of, mr- (:ore, Bequests,
zrrCies, devises. transfers. or arts i0 your orc aniz2Fi r, cr
curoose;, if t1,EV rry p :or its use are deductible for federal e and leei L.,P ?70.IC3~Ia orovislons of sections 2055, Stc3tE and viii
and 2522 of the Coo(,.-,
Oct 09 08 10:51a Assistance League Of Bend 541 3892075 p.2
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organizations that recelvee reongnriior, of exernp'acn on Juiy ; 5, 1 g87, or iatGr, to make avaiiablc for aubiir,
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lr you have any questions, please Ii us rt :he teEephone number shown in the ha?wdina or .his letter
."his letter of irms '/cur organization's r=xPmD,,
Sincereiv, .
-r. ;ck~tls. Director, i c-!Gi
Acccunt 5erviras
Economic Development Fund
Discretionary Grant Program
Organization: Deschutes County Sheriff's Office
Project Name: 2008 Shop with a Cop
Project Description: Shop with a Cop is a joint venture with local Wal-Mart stores that
began in 2000. With the help of local Family Access Network advocates and school
personnel, disadvantaged students throughout Deschutes County are identified to
participate in a one-on-one Christmas shopping experience with a uniformed police
officer. In 2007, $28,785 was raised and 98 students participated, purchasing gifts for 435
family members, as well as themselves.
Project Period: December 16-18, 2008 (Sisters and Redmond students will shop at the
Redmond Wal-Mart on Dec. 16th, Bend and La Pine students at the Bend Wal-Mart on
Dec. 17th and any other children on Dec. 18th.)
Amount of Request: $6,000
Previous Grants:
• 2007 - $6,000 (Luke $2,000; Daly $2,000; Melton $2,000)
• 2006 - $6,000 (Luke $2,000; $4,000 Off the Top)
• 2005 - $6,000 (Luke $4,000; Daly $2,000)
• 2004 - $4,000 (Luke $2,000; Daly $1,000; DeWolf $1,000)
• 2003 - $2,000 (Daly $1,000; Luke $1,000)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org-
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly C~
Commissioner Dennis R. Luke All Three Commissioners C
Date: 1-O -Z-6 G Project Name: S A40 p W nre C 01,
Project Beginning Date: /b b D Project End Date:
Amount of Request: ,f jP OOC) Date Funds Needed:
P&sLP1lv7'£s 5.6. r
Tax ID
Applicant/Organization: $ ho w t+\,, CL
Address: 3 3 Wsz- 16'y 0 City & Zip: b
Contact Name(s): Telephone: S~
tsmu.I.ORt aoNOt~
Fax: Alternate Phone: $ 4{ J Email: qa<<y-1CJ .s-ts-
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By:
Date:
Declined: By: Date:
Memo
To: Commissioner Mike Daly, Chair
Commissioner Dennis Luke
Commissioner Tammy Melton
From: Lt. Gary Decker, Deschutes County Sheriff's Office
Date: October 3, 2008
Re: Discretionary Lottery Fund request for 2008 Shop-with-a-Cop program
This memo accompanies a Deschutes County
Economic Development Fund Discretionary Grant Program Application
The Deschutes County Sheriffs Office is already making plans for the 2008 Shop-with-a-Cop
program. This year will be the eighth year we've coordinated this program. While the Deschutes
County Sheriff's Office is the coordinating agency, this program would not be possible without the
assistance of other local law enforcement agencies, the general public and the dedication,
cooperation and generosity of local Wal-Mart stores and associates.
This year's dates are:
• Tuesday, December 16th, 2008, Redmond Wal-Mart (Sisters/Redmond students)
• Wednesday, December 17th, 2008, Bend Wal-Mart (Bend-La Pine students)
• Thursday, December 18th, 2008 (COPY program and any "extra" kids)
Shop-with-a-Cop is a joint venture with local Wal-Mart stores in Bend and Redmond. With the help of
local FAN (Family Access Network) advocates and local school personnel, disadvantaged students
at each public school throughout Deschutes County are identified. Those students who are selected
then participate in a one-on-one shopping experience at a local Wal-Mart with a uniformed police
officer. Since its inception in 2000, Shop-with-a-Cop has continued to grow and each year, we've
been able to gradually increase the number of participating students. In 2007, we took 98 students
shopping. They purchased gifts for approximately 435 family members; including getting something
for themselves, 576 people had a little brighter Christmas. We try and make it a practice to spread
the wealth", meaning that we identify new students each year to participate, attempting to limit
shoppers from prior years.
For the 2007 program, we raised approximately $28,785; $6,000 of that came from a generous
donation of discretionary lottery funds from Deschutes County Commissioners. We hope that we can
count on that same level of support towards this year's program, either singularly or collectively from
all three Commissioners. Public support from local citizens and businesses provides the bulk of the
funding for this program, and any funding from the discretionary grant program is always a good "kick
off" for the overall fundraising effort.
If you have any questions, or need additional information, please feel free to contact me at
541.388.6648, or by email at aarydCa)-deschutes.org. You can also contact Laura Conard, who is the
current Community Policing Coordinator, at 541.383.4431 or by email at lauram deschutes.org.
Thank you so much for your participation and consideration!
Lt. Gary cker
• Page 2
10/20
Economic Development Fund
Discretionary Grant Program
Organization: Heart of Oregon Corps
Organization Description: This organization, founded in 2000, hires and trains low-
income, high-risk youth ages 16 to 27 by partnering with local schools, the Department of
Human Services and juvenile justice agencies. This program is intended to provide an
opportunity to gain career skills, attain educational goals and reach financial
independence allowing them to redevelop and maintain a connection to the community.
The program now serves more than 150 youths per year.
Project Name: Software Customization
Project Description: Work with an ETO (Efforts to Outcomes) software consultant to
build site-specific, performance-based outcomes. ETO is performance management
software used to track member performance. Development of these specific outcomes
will benefit the program in the following ways:
• Allow for stronger, more accurate data reports making the organization more
competitive and successful in pursuing grants
• More efficient real time monitoring and program services improvements resulting
in higher member success rates
• Ability to track large amounts of quantifiable data to provide outcome-based
results in response to grant requirements.
Project Period: October 15, 2008 - May 31, 2009
Amount of Request: $3,220
Previous Grants:
• April 2005: $300 Pole Pedal Paddle entry fee (Daly $300)
• May 2006:$4,000 (Daly $3,000; Clamo $1,000)
• November 2006:$3,000 ETO Software (Daly $2,000; Clarno $1,000)
• May 2007:$2,000 Fire Fuel Reduction (Daly $1,000; Baney $1,000)
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ory
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Commissioner Michael M. Daly CI
All Three Commissioners
Date: 10/1/08 Project Name: Software Customization
Project Beginning Date: 10/15/08 Project End Date: 5/31/09
Amount of Request: $3,220 Date Funds Needed: 11/15/08
Applicant/Organization: Heart of Oregon Corps Tax ID 93-1303879-~
Address: PO Box 279 City & Zip: Bend 97702
Contact Name(s): Monique McCleary Telephone: (541) 633-7834
Fax: F(541)306-3 703 Alternate Phone: 541 410-218 Email: info@heartoforegon.org
On a separate sheet, please briefly answer the following questions:
I . Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Declined: By:
Date:
Date:
Organizational Information
History
The Heart of Oregon Corps (HOC) is a 501(c) (3) designated non-profit agency located in Bend, Oregon,
which was founded in 2000 by Dave Holmes, Dennis Maloney, and Dan Saraceno. Since its inception, HOC
has focused on the hiring and training of low-income, at-risk youth and young adults (ages 16-27). HOC
believes that providing our members with a "work, learn, and earn" opportunity to gain career skills, attain
educational goals, and reach financial independence, is a powerful experience that allows individuals to
redevelop and maintain their connection to their community. To achieve our mission, HOC partners with
local schools, the Department of Human Services and juvenile justice agencies in Deschutes County, as well
as many other partners throughout Central Oregon. HOC operates Year-Round and Summer programs that
allow its members to work full-time, earning minimum wage. In 2007, HOC also became part of the
groundbreaking Civic Justice Corps (CJC) Pilot Program. One of 14 CJC sites across the country, HOC
operates a six-month AmeriCorps program that seeks to re-integrate youth and young adults with previous
court involvement back into their communities.
Mission
The mission of the Heart of Oregon Corps is to operate a youth and young adult training and employment
program that provides an avenue to reduce poverty, stimulate economic growth and maintain the natural
environment.
Leadership Structure
The Heart of Oregon Corps operates under the advisement of its Executive Director and its Board of
Directors (board list attached). HOC utilizes a Business Manager to oversee all financial matters and
accounting. HOC employs four full-time Crew Leaders to supervise, train and mentor corps members. Our
AmeriCorps CJC Program is overseen by a full-time Program Manager. HOC's career training is headed by
an AmeriCorps volunteer from the Oregon State Service Corps and is guided by an Employer Advisory Board
consisting of community agencies and employer partners that include WorkSource, Washington Mutual
Bank, Les Schwab, Mt. Bachelor and BendBroadband. HOC is now hosting its second of three AmeriCorps
VISTA positions. This year's VISTA serves as a full-time development coordinator - with a focus on building
organizational capacity.
Activities
The main objective of the Heart of Oregon Corps is to provide an opportunity for at-risk youth and young
adults to become productive members of the community and workforce of Central Oregon. To reach this
objective, HOC has developed a diverse range of methods and programs that attend to the equally diverse
needs of the at-risk population. The three main program areas of HOC are the Year-Round Program, the
Central Oregon Youth Conservation Corps (COYCC) Summer Program, and the AmeriCorps CJC Program.
The focus of the HOC Year-Round Program is to provide career and educational opportunities to youth and
young adults ages 16-21 who are currently enrolled in a public or alternative high-school. Through this
program, members are paid minimum wage and have the opportunity to earn high school "skills-based"
credit. The COYCC Summer Program is an eight week program that occurs yearly from June to August.
This program, which enrolls 16-18 year olds, is run in collaboration with the US Forest Service and the
Oregon Youth Conservation Corps. Youth members in the COYCC program are paid minimum wage, have
the ability to earn high-school credit, and are also given the opportunity to gain a wealth of environmental
education while working alongside Wildlife and Fisheries Biologists from the US Forest Service. The
AmeriCorps CJC program, which is currently in its second year of operation, is a six-month opportunity for
young adults ages 17-27 to develop career skills and work toward the completion of a diploma or GED while
serving their community. Members of the AmeriCorps program also receive a $2,300 Segal Education
Award upon the completion of their service. In accordance with our mission of maintaining the natural
environment, the majority of the work that HOC crews participate in is environmental stewardship. Our
current projects include fuels reduction to decrease the risk of wildfire, trail repair and restoration, noxious
weed eradication, riparian habitat protection, and waste cleanup on public lands. Aside from our dedication
to the environment, it is HOC's goal to provide our members with as many opportunities for civic engagement
as possible. Accordingly, HOC members participate in community projects with local organizations such as
Habitat for Humanity, Neighbor Impact, and Project Homeless Connect. It is our firm belief that member
participation in the array of opportunities that HOC provides, not only serves to advance career skills and
education, but fosters a sense of ownership in young people that helps to develop them as both stewards of
their environment and their community.
Proposed Project
Software Customization
As the Heart of Oregon Corps has grown over the last eight years from an organization with one crew serving
six youth per year to 20 plus crews serving over 150 youth per year, so has our need to effectively and
efficiently track our members' progress both in our programs and those that have graduated. Recognizing
this need and adhering to the mandatory tracking requirements of the AmeriCorps CJC Program, HOC has
implemented performance management software called Efforts to Outcomes (ETO). ETO software gauges
what efforts HOC staff and corps members make that have the greatest impact on our members progress
towards their academic and career-related goals. HOC can now track service learning and career pathway
attendance, education and career benchmarks, corps member retention, education attainment rates, job
placement, employment retention, demographics and recitivism. ETO software takes these listed efforts and
compiles them into measurable outcomes, thus enabling HOC to tailor individual learning plans while
reporting to key stakeholders and funders with quantifiable data.
Although this software has been used daily since it's implementation coinciding with the start of the
AmeriCorps CJC Program, it's full potential is not being realized. It is only through use of ETO at it's most
minimal capacity, that HOC has been able to identify oppurtunities for growth and improvement. With funds
from the Deschutes County Economic Development Fund, HOC will be able to work one-on-one with an ETO
consultant to build, site-specific, performance based outcomes benefitting all corps members and programs.
This customized software will benefit HOC in three main ways; First, it will allow for stronger, more accurate
data reports, allowing HOC to become more competitive and successful in pursuing local, state and federal
grants. Secondly, HOC will be able to more efficiently monitor and improve it's program services in real time,
resulting in higher corps member success rates. Lastly, the ability to track large amounts of quantifiable data
will enable HOC to give more detailed, outcome based results to funders based on grant requirements. It is
with these oppurtunities in mind that HOC requests $3,220 dollars for its software cutomization project.
Timeline
October/November 2008
• Finish detailed in-house needs assessment
• Contact Social Soultions (developers of ETO) and schedule configuration consultation
December 2008
Work with consultant on building site-specific outcomes as to better align with HOC's mission
• Develop, Implement and test system changes
January - March 2009
• Enter Year-Round and summer program corps members into system
• Train Year-Round crew leaders in data input
• Begin generating Year-Round program reports
• Use 2008 Summer Program data reports to help fund 2009 program
• Plan shedule for Summer Program data input
• Refine outcomes as neeeded
Impact on Communities Economic Health
The Heart of Oregon Corps "work, earn and learn" approach to youth and young adult development helps
build the base of motivated and skilled workers here in Central Oregon. Corps members gain the skills
needed to become desirable employees in the workforce and the ablility to then contribute to the tax base
and reinvest their money in Central Oregon through commerce. On a larger scale, the crews work
extensively on fuels reduction in the tri-county area, helping to build a safety net against wild fires that can
devastate vulnerable economic regions. Our summer crews have maintained hundreds of miles of biking
and hiking trails in Central Oregon, adding to the overall recreational tourist appeal of our area.
Specific Groups that will Benefit
Corps Members - The most immediate benefit will go to members of the CJC AmeriCorps Program and the
Year Round corps members. With customized queries and reports, HOC can adjust even more effectively to
the individual needs of corps members by easily identifying areas of strength and areas that need
improvement. This ability to adjust and personalize the HOC member experience will only aid in the overall
effectiveness of the programs and create more positive and long lasting outcomes for corps members.
Staff - The quality and amount of data available after new software customization will allow staff to adjust to
program variables faster and perform their job duties more effectively by tailoring the programs more closely
to individual member needs. Streamlined software will also free up staff to concentrate even more specifially
on program delivery, adding to the overall financial efficiency of HOC.
Funders - With new non-profits joining the ranks everyday coupled with a sluggish economy, funders
carefully scrutinize all fund allocation and compliance. With customized ETO software, HOC will be able to
supply these funders; those being foundations, corporations and individuals, with immediate quantifiable
data, including numbers, specific rates, graphs and charts.
Anticipated Expenditures
Software Customization Consultation
$3,220 system configuration and consultation
INTERNAL REVENUE kERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: W - 4 ?(ff
HEART OF OREGON CORPS INC
63360 NW BRITTA ST STE 1
BEND, OR 97701-9475-
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
93-1303879
DLN:
17053001734005
Contact Person:
ERIC J BERTELSEN ID# 31323
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Our letter dated APRIL 2001, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading between 8:00 a.m. - 6:30 p.m. Eastern
time.
Please keep this letter in your permanent records.
Sincerely yours,
a r
'
e
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
FOR: 10/6
Economic Development Fund
Discretionary Grant Program
Organization: New Generations Early Childhood Development Center
Organization Description: New Generations Early Childhood Development Center is a
non-profit organization that provides quality and affordable child care for children in the
Three Rivers Area. There are currently 36 children enrolled from ages 6 weeks to 8 years
of age.
Project Name: Head Start Facility Renovation
Project Description: The Center received a letter of intent from NeighborImpact to open
a Head Start Program at the facility. In order to accommodate the program, the facility
will need to be renovated. Funding assistance has also been requested from The Oregon
Community Foundation and Three Rivers Care for Kids Foundation. The landlord for the
facility is willing to provide heating/cooling and an awning to partially cover the
playground.
Project Period: December 2007 - July 2009 (Funds needed by January 2009)
Amount of Request: $3,000 (Total Cost for Project = $88.200)
Previous Grants:
• Feb. 2003 - $2,000 Development center ($2,000 Luke)
• Dec. 2007 - $3,000 Head Start facility renovation ($2,000 Melton; $1,000 Luke)
~VTE
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners xxx
Date: 9/21/2008 Project Name:
NEW GENERATIONS RENOVATION TO HOUSE HEAD START
Project Beginning Date: 12/2007 Project End Date: 7/2009 -7771 Amount of Request: $3000 Date Funds Needed: 12009
NEW GENERATIONS 93-1328004
Applicant/Organization: EARLY CHILDHOOD CENTER Tax ID
Address: 56840 VENTURE LANE #5-7 PVC 1354 City & Zip: SUNRIVER 97707
Contact Name(s): I Sandra Mootry, Board President I Telephone: 541-617-9374
Fax: Alternate Phone:1 541-593-1010 I Email: sandimnbendbroadband.com
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Declined: By:
Date:
Date:
New Generations Early Childhood Development Center
1. Description of applicant organization, including its purpose, leadership structure,
and activities.
New Generations Early Childhood Development Center is located in South Deschutes
County. We serve young families in the Three Rivers Area, many who deal with
depressed economic circumstances. We strive to keep tuition and fees at a modest level
and offer a scholarship program to assist when possible. Our mission is to provide
quality and affordable child care in a safe, caring and stimulating environment that
promotes healthy social, emotional, cognitive and physical development for children in
our geographic region. We operate our non-profit with a 9 member Board of Directors
and have held our 501-C3 status since December 2002. We employ an Executive
Director and seven teachers. We currently have 29 students enrolled and serve children
from the ages of 6 weeks through 8 years of age.
2. Description of proposed project or activity.
We have received a letter of intent from NeighborImpact to open a Head Start Program at
our facility. The Three Rivers Area has not had a Head Start Program for more than 6
years and as a result, 30% of the children entering kindergarten are not considered "ready
to learn" Betty Schuler estimates we will have 9 to 10 children who meet the
qualifications for Head Start, but in order to accommodate these children we will need to
renovate our leased facility. We have detailed architectural plans, blueprints, and budget
estimates to complete the project and have applied to The Oregon Community
Foundation, Three Rivers Care for Kids Foundation, The Collins Foundation, Burlingto
Northern Santa Fe Railroad and Sunriver Rotary to assist with funding. Our landlord
would support the project by providing heating/cooling and an awning partially covering
our play ground. These items are included in the attached budget.
3. Provide a timeline for completing the proposed project or activity.
We have made application to OCF, The Collins Foundation, Burlington Northern Santa
Fe Railroad, Sunriver Rotary, and Care for Kids for funding for the project which totals
$93697. Care for Kids has committed to cover $15,000 now and $15,000 for completion
of the project in mid 2009. We applied for and received funding in the amount of $3000
from the County Commissioners Lottery Funds November 2007. These funds were used
to finance the completion of the blueprints from architectural drawings. We have
submitted plans to Deschutes County and are awaiting our permits to commence
renovation. In the meantime The Sunriver Resort has offered to temporarily house the
Head Start Program in their Fort Funnigan facility. The program will begin in January
2009 and be complete June 2009. We would anticipate completion of our renovation
in July with the classroom and ADA approved restrooms which meet Head Start
standards ready for class to start in September 2009. We will use volunteers to help with
construction whenever possible.
4. Explain how the proposed project or activity will impact the community's
economic health.
With the completion of our renovation to house Head Start, the community we will
also benefit from additional space to serve the young families in our area by
providing affordable care for children. Health and family educational services will be
available to all of the students enrolled at our center as a result of the collaberation
with Head Start. Through NeighborImpact, we have been approved for funding as of
July 2008.
5. Identify the specific communities or groups that will benefit.
Families in the Three Rivers Area of South Deschutes County will benefit. 3 and 4
year olds will receive needed training and education and a much underserved area of
our population will enter kindergarten ready to learn. As was featured in the
Tuesday, November 6'1' 2007 Bulletin article, Head Start is struggling to keep up
with growth and many children are on a waiting list. The primary reason is lack of
facilities available to house the programs. We will help to solve the problem by
becoming the Head Start facility in the Three Rivers Area.
6. Itemize anticipated expenditures. Description how grant funds will be used and
include the source and amounts of matching funds or in-kind contributions.
Please see attached builder estimate and project revenue and expense summary. If
request is approved, we would use the funds to assist with the overall expense. Any
funding received in excess of the estimates will be used to provide a much needed
upgrade to our kitchen.
PROPOSAL
CHARLES BEITH CONSTRUCTION, OR. LIC. #44868
55008 Mallard Drive, Sunriver, Oregon 97707 541-593-8349
Date: 7/25/07
For: New Generations Day Care Center
SPECIFICATIONS;
1. Survey, Plans, Blueprints
$8000
2. Permits building permits only
2000
3 .Site prep/evacuation/demolation
2750
4. Foundation-Footings
5. Framing: Materials
2200
6. Framing: Labor
3000
7. Trusses
8. Windows & Skylights
1500
9. Roofing: Labor & materials
10. Gutters/sheetmetal/framing /brackets
11. Siding: Labor & materials
12. Plumbing: Rough in/Finish
9500
13. Wiring: Rough in/Finish
9000
14. Insulation
15. Drywall/Tape
6500
16. Entry Slab
17. Fireplace/Woodstove
18. Furnace/Heating units
Landlord
19. Interior Doors
1500
20. Exterior Doors/ Garage
21. Cabinets/counters
2700
22. Interior Painting: Labor & Materials
2200
23. Exterior Painting: Labor & Materials
24. Vinyl/formica/tile: Labor & Materials
2700
25. Water/sewer/power
26. Plumbing Fixtures
1800
27. Electrical Fixtures
2200
28. Appliances
29. Interior Trim/Finis: Labor & Materials
3300
30. Hardware/railing/mirrors
600
31. Carpet/hardwood floors
2700
32. Decks
33. Exterior Concrete/Pavers
34. Driveway/Yardgrading/Fill
35. Miscelaneous-Accoustical Ceiling
6000
36. Miscelaneous- Construction cleaning
1200
37. Miscelaneous- Port-a-potty $75 per mo
300
Subtotal
71650
15% contractor's fee
9457
Total
81197
Leasehold improvements/landlord
Heat and Air conditioner
5000
Fixed awning over playground area
7500
Total
93697
NEW GENERATIONS
DESCHUTES COUNTY BOARD OF COMMIONERS REQUEST
SEPTEMBER 2008
PROJECT REVENUE AND EXPENSE SUMMARY
SOURCE OF FUNDS USE OF FUNDS
"CARE FOR KIDS
$30000
REMODEL
$30000
"LOTTERY FUNDS 2007
3000
BLUEPRINTS
3000
**SUNRIVER ROTARY
5000
ARCHITECT
5000
ORE COM FOUNDATION
10000
REMODEL
10000
* *ROBT CHANDLER OCF
5000
REMODEL
5000
COLLINS FOUNDATION
10000
REMODEL
10000
BNSF RAILROAD
7500
REMODEL
7500
SUNRIVER ROTARY
2200
PERMITS
2200
LOTTERY FUNDS 2008
3000
REMODEL
3000
BOWERS LEASEHOLD IMP 12500
REMODEL
12500
TOTALS $88,200 88,200
"These income and expense items have been committed or received to
date. Funds have been spent for architectural drawings and blueprints.
THE CONTRACTORS TOTAL ESTIMATE INCLUDING LEASEHOLD
IMPROVEMENTS IS $93,697 AND DOES INCLUDE LABOR. WE
EXPECT TO SAVE MONEY BY THE USE OF VOLUNTEERS WHEN
POSSIBLE. THE SUNRIVER COMMUNITY HAS BEEN VERY
GENEROUS IN SUPPORT OF OUR CENTER OVER THE YEARS.
INTE Nn REVENUE SERVICE
P. C. F. X 2508
CINC:r,Dl,'ATI, OH 45201
Date: APR 2U
NEW GENERATIONS
PO BOX 3397
SUr7RIVER, OR 97707-0000
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
93-132800-
DL :
17053084719036
Contact Person:
EDWINA O PERKINS ID# 31229
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Our letter dated April 2002, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication. 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number s_^own in the heading.
Please keep this letter in your permanent records.
We have sent a copy of this letter to your representative as indicated in your
power of attorney.
Sincerely yours,
c'~ f. . <t~
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
NEW GENERATIONS CHILDREN'S CENTER
Fee Waiver Request
Note: The following estimates are based on our best guess on the total amounts
required for land use approval and building permits. There is no way to calculate
the actual permit fees until plans are submitted.
Land Use Approvals
A) Non Conforming Use Verification $1,235.00
(This is an old non-conforming use, that under State law,
must go through NCU verifications each time it is
additionally altered.)
B) Site Plan Review 610.00
Sub-total-Land Use: $1,845.00
Building Permits
A) Structural $1,000.00
B) Electrical $200.00
C) Mechanical $100.00
D) Plumbing 250.00
Sub-total-Permits: $1,550.00
Transportation SDC's $6,000.00
Total estimate $9,395.00
Note: The property is served by Sunriver sewer, so no septic permits are
included.
September 26, 2008
Mr. Tom Anderson, Director
Department of Community Development
Deschutes County
117 NW Lafayette Ave.
Bend, OR 97701
Dear Mr. Anderson,
I am writing on behalf of the Board of Directors of New Generations Early childhood
Development Center to request the waiver of fees related to the expansion into adjacent space in the Bowers
Building to accommodate increased program needs.
New Generations is a charitable, not-for-profit early child development center dedicated to
Providing high quality child care and development for South Deschutes County families. The Center is
housed in a portion of the Bowers Building located in the Sunriver Business Park where it has evolved from
a modest family owned childcare business to a comprehensive early childhood development center over the
past 15 years. New Generations is State of Oregon Certified to serve 34 children ranging from infants
through 8 years of. age. New Generations serves as a safe and nurturing childcare and development center.
Its clients represent a diverse population with many single parent families and many with depressed
economic circumstances. New Generations' Board of Directors has kept tuition and fees at a modest level
and established a scholarship program to accommodate these challenges. In so doing, the Center itself has
been challenged to recruit competent staff, pay its rent, purchase equipment and learning materials and meet
its financial obligations. The Board has worked hard to establish a commitment of support from generous
individuals and organizations throughout the Three Rivers community to team with us to ensure a quality
and viable program. New Generations has relied on these stake holders for 25 - 30% of its operational
budget.
Neighborhood Impact which governs Headstart Programs in Central Oregon, recently asked us to
partner with them to establish a Headstart component in our Center. In order to accommodate this request,
New Generations needs to remodel and expand into adjacent, vacant space in the Bowers building. Since
the Three Rivers School enrollment exceeds its capacity, there is currently no other facility in which to
house such a program. New Generations would benefit from an integrated program with Headstart through
staff training and access to curriculum materials and programs it currently cannot afford. New Generations
would also achieve increased overall program quality, visibility, and credibility.
In recent conversations with Mr. Will Grove, Deschutes County Associate Planner, we were
informed that in order to conduct the needed expansion, a Site Plan needed to be approved In addition,
New Generation needed to obtain a Non-conforming use permit and Building Permits. The cost of these
requirements would exceed $2000. We request the waiver of these fees by Deschutes County so New
Generations can apply these needed fiords to the remodel costs.
New Generations Board Members want to complete this project as soon as possible so your
prompt and positive response will be appreciated. If you need additional information I can be'reached at
598-7495.
Sinc y, }
Al Tweit
New Generations Board Member
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