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2008-960-Minutes for Meeting July 23,2008 Recorded 11/17/2008DESCHUTES COUNTY OFFICIAL RECORDS ~oOB.960 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 1111111 1u1u 11/17I2008 11:53;21 AM Ill~lllllll~~ii~~i 2008-960 Do not remove this page from original document. Deschutes County Clerk Certificate Page -I- If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 239 2008 Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Kristen Maze and Anthony Raguine, Community Development Department; Marty Wynne, Finance; David Inbody, Assistant to the Administrator; Laurie Craghead, Legal Counsel; and approximately twenty other citizens, including representatives of the media. Chair Luke opened the meeting at 1:30 p.m. 1. Monthly Finance Update. Marty Wynne gave an overview of the status of reserves and working capital. Investment rates have been declining even though mortgage rates are higher than normal. It appears that the County's yield will be better than budgeted this fiscal year. He then discussed a summary of beginning net working capital compared to budget. There will be some invoices coming in that will be charged against last fiscal year, but for the most part the beginning amount will exceed what was anticipated. The only concerns are the Mental Health fund, the Sheriff's Office fund and the Solid Waste fund. The three reserve funds for Community Development Department is being impacted Reserves were established to sustain departments during the slower economic times. Earnings have to be distributed daily to the various departments Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 1 of 8 Pages 2. Discussion of a Proposed Text Amendment regarding Adding "Event Venue" in the MUA Zone. Laurie Craghead stated this a work session and was not noticed as a public hearing. It is a legislative matter and not tied to a particular property, so ex parte contact is not a concern. It is up to the Board as to whether to let anyone speak today. Typically, it is just a work session between staff and the Board. Written comments can also be submitted until the record closes. Anthony Raguine said there was an error in the memo he sent the Board. This change could affect over 6,000 MUA zoned properties. Commissioner Luke asked if this is an exception to the outdoor mass gathering allows. Mr. Raguine said this would override it; the event could be held more often but could not have the number of people that an outdoor mass gathering could accommodate. The maximum attendance recommended by the Planning Commission was 200 people for "small" parcels, with no definition of what constitutes a small parcel. This would also require a conditional use permit. Ms. Craghead stated that the application was turned down by the Planning Commission as they didn't like the language and could not agree. They asked the Board to find a way to approve these events and come up with specific language. Mr. Raguine said events held are reunions, weddings, family get togethers and similar situations. Ms. Craghead said that there are more agricultural uses allowed in MUA than in RR-10 zones. Only commercial type activities are regulated. There are issues in regard to roadways and traffic, noise and Sheriff services. He stated that the applicant is currently under Code enforcement. Ms. Craghead said that if something is not listed in a zone, they can't do it if they are charging a fee. This is applicant driven and they paid the fee. Usually the Board will hear these. The wording "small parcel" has yet to be defined. If there is not enough room for parking and a drainfield, it would be denied. Commissioner Luke stated that he feels this should fall under the outdoor mass gathering ordinance, and he didn't want to hear it. Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 2 of 8 Pages Commissioner Baney said she feels the Board has an obligation to hear it. The Planning Commission want to see if there is a way to do this. This could mean that the County will ultimately put some people out of business. This can't be considered lightly. Commissioner Daly stated that commercial wedding operations perhaps should be allowed in some places that would not hurt anyone. The Board should determine under what circumstances this would work. The Commissioners asked for information on how many WA parcels there are and how many of those are within subdivisions where these events would not be practical; and the potential cost of mailing to all WA properties. Ms. Craghead stated that if the Board decides not to hear it or turns it down, there is probably no recourse for the applicant at that point. Commissioner Luke asked if there is a way to compromise. The lot size or placement, the time of day, the number of days, or what other criteria. This may be on the Wednesday, July 30 work session for further discussion. 3. Discussion of Humane Society of Redmond Loan Agreement. Dave Kanner explained that the shelter has run up a huge amount of construction debt, with monthly payments of over $10,000. The County may be able to pay off those loans and be repaid later. The outstanding debt is about $1.5 million. They can't expect that much from the Teater trust fund, however. They have five construction loans at this time with payoff amounts as follows. Sunwest Builders: $47,937.04 Columbia River Bank: $653,153.32 and a second note for $37,802.07 taken out to make payments on the others. Community First Bank: $131,399.82 Total: $870,292.25 Another loan with Bank of the Cascades is $588,000 but would not be paid off at this time. There are other dated receivables of a substantial amount. Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 3 of 8 Pages A loan agreement would allow payoff of the loans, to be paid back through the trust, plus minimal interest. The investment pool is at about 3.68% so interest should cover this. A provision in the trust says, however, that they cannot do this. The trust can enter into an agreement, though. Commissioner Luke said that if the trust does that, per Dennis Karnoff, it will not be distributed unless the shelter is active. If it shuts down, what happens to the property. The reversionary clause on the land is to the County. Dave: secured two ways, agreement with trust; and with a trust deed, using the property to guarantee the loan. The County could reclaim the property if the shelter no longer functions, due to the reversionary clause in the deed. Some discussion took place as to the value of the property. Commissioner Melton said she did not want to speculate on this in light of today's economy. Because the Humane Society of Central Oregon and the Humane Society of Redmond are both beneficiaries of the trust, both boards would have to sign off on this arrangement. The trust would have to guarantee first call of the Redmond funds to the County. The monthly payment on the Bank of the Cascades loan is about $3,000 per month and they are three months in arrears. Mr. Kanner proposed using business loan funds and do a promissory note to cover the amount in arrears and some other outstanding unpaid bills, with payment deferred until they are on more stable financial footing; then a payment plan can be put in place. Commissioner Luke asked if an audit is planned. Mr. Kanner said a procedures audit and financial audit are going to be done. He is concerned that unless they cannot catch up on the Bank of the Cascades' loan, they could foreclose as they are in first position. Commissioner Melton asked where their operational funds are. She is concerned about the County relying on the trust. There does not seem to a plan in place even for operations. Mr. Kanner stated that they have committed to a new business plan by the end of the summer. If someone doesn't handle the debt service for them in the short term, they cannot sustain. They did hire an interim director, working on a volunteer basis for sixty days. Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 4 of 8 Pages Commissioner Luke said that even if the County pays off the other loans, Bank of the Cascades is in first place. If operations cease or the shelter doesn't have enough cash flow to make the payments, they can take the buildings. If it is not operating, the trust will not distribute the funds. HSCO would then get all of the proceeds. Commissioner Daly suggested that the Bank of the Cascades also be paid off. Commissioner Melton asked what they stand to make from the trust. Commissioner Luke said that the County could make the debt service payments while the details are being worked out. Mr. Kanner stated that they would still be paying interest. Commissioner Luke observed that there are still a lot of unanswered questions. Commissioner Melton asked if they are working as hard as the County is to solve this problem. Sometimes this puts a nonprofit into a different mode if they think they are going to get rescued. Mr. Kanner thinks they have taken some prudent steps in getting someone in who has financial operations experience. They have some ideas for raising funds but have not yet planned an event. Commissioner Daly commented that this is a new situation. Commissioner Melton said this did not happen overnight. Commissioner Daly said that they would have more to show in two months. Mr. Kanner stated that Mark Pilliod meets with Mr. Karnoff tomorrow to discuss it further. Commissioner Luke stated that he has a lot of questions to answer before paying off the loans, although he would support paying debt service for a couple of months. Mr. Kanner said that the total debt service is over $10,000 per month, and are behind with the Bank of the Cascades by about $14,000. They are sixty days late on Community First Bank and regular payments have not been made to Sunwest. Commissioner Melton agreed that bringing them current and covering sixty days' debt service will allow time for them to develop a plan. Mr. Kanner stated that this would come from the business loan fund. He thinks they can cover operational expenses through the end of August. Commissioner Daly would want to pay off debt to put the County in first position. Mr. Kanner stated that any previous lender would be ahead of the County. Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 5 of 8 Pages Marty Wynne asked if the financial review is scheduled soon. He thought perhaps the County's auditor could help with this work. He said financial reports showing projections could be explained to them as well. Jane Ohlemann, acting as spokesperson for the Humane Society committee, said that petitioners want to call a meeting on July 31. She is not sure of the agenda, but they want to remove the current board. There are 15 people right now who would like to join the board. Many are retired business people who are very involved with the shelter and have expertise. They contend that the current board does not have the confidence of the membership. Commissioner Luke stated that the County does not want to run the shelter, but it needs to be viable. Commissioner Daly said that changing the board at this time would upset things, and he feels comfortable with the current chair. They need to be allowed to move forward. There is lots of time to deal with this situation later. Donna Pfeifer noted that she doesn't know about the by-laws, but the membership meeting of July 21 didn't happen; it was canceled. Mr. Kanner said that he heard from the Department of Justice, and they feel that the by-laws say that at least ten members can petition the board to call a meeting. It would be a good thing to bring in some new blood and change, but the timing is important. There should not be a dispute over who is in charge that causes a problem in entering into any agreement. They say they want to get their tax return filed, have a membership meeting and elect a new board if desired. It might be time for some new blood. Susan Gray said that they can amend the by-laws and call by petition of the members. Bill Williams added that within the next sixty days they need to get current on bills and take care of the debt service, and work on agreements. There is a lot of confusion. Commissioner Baney stated that there needs to be an audit and a plan done soon. Commissioner Luke added that the County cannot continue to throw money at this problem. Pat Roden stated that it is in the interest of both shelters for both to be operating. HSCO will help if it does not affect HSCO financially. Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 6 of 8 Pages Commissioner Daly said that the County can't let them close down. They need to stay operational. There will be opportunities to change things later. They only have seven board members, and can have up to 15. Commissioner Luke pointed out that there was a similar problem with HSCO some years ago, and they got through it. Roni Bjorvik said that the people at the meeting today are prospective board members who are very interested in what happens. No one is in attendance from the current board. Mr. Kanner stated that the County could make them current and make payments through September 30. They will need to get an audit done and develop a business plan. Legal Counsel can work on an agreement and find out the status of the loans. Commissioner Baney pointed out that the County better be ready to do the same for others. Commissioner Luke replied that they are a direct partner doing what the County would have to do otherwise. Mr. Pilliod said that he anticipates they will fulfill the conditions. The note could be rolled into a larger loan. There should not be conditions put on internal arrangements. He just needs to know who has the authority to act on their behalf. Commissioner Baney said that the current board had no idea how bad things are, and are responsible. She does not want to see this happen again down the road. She is not sure they understand the situation even now. 4. Economic Development Grant Requests. Fair & Expo Center - Fair Bus Program - Commissioners Melton and Luke granted $2,500 each. • Bend Spay & Neuter Project - Educational Campaign - Commissioners Luke and Daly granted $1,000; Commissioner Baney granted $500. • Sisters Organization for Activities & Recreation - Scholarship - Commissioners Daly and Luke granted $500 each; Commissioner Melton granted $1,000. • Fair & Expo Center - grants to nonprofits - Commissioner Luke asked for a report on who has received this benefit in the past. Minutes of Administrative Work Session Wednesday, July 23, 2008 Page 7 of 8 Pages 5. Other Items. An Executive Session, called under ORS 192.660(2)(h), pending or threatened litigation, was called at 3:35 p.m. Being no further discussion or action taken, the meeting adjourned at 3:40 p.m. DATED this 23rd Day of July 2008 for the Deschutes County Board of Commissioners. "4~ - Dennis R. Luke, Chair Tammy aney) Melton, Vice Chair ATTEST: J Recording Secretary fXommissioner Minutes of Administrative Work Session Page 8 of 8 Pages Wednesday, July 23, 2008 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, JULY 239 2008 1. Monthly Finance Update - Marty Wynne 2. Discussion of a Proposed Text Amendment regarding Adding "Event Venue" in the MUA Zone - Anthony Raguine 3. Discussion of Humane Society of Redmond Loan Agreement - Dave Kanner 4. Other Items Executive Session, called under ORS 192.660(2)(h), pending or threatened litigation - Laurie Craghead PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regardinga meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. 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LL ILL ILL LL U LL LL co, LL LL IU LL co ~ ~LL(~, LLLL'm Ill LL U~LL LL m A LL LL ~LL W w LL ILL ILL LL LL LL ( ) f LL m 0 Y~ Deschutes County and CSDs Comparison of Actual and Budgeted Beginning Net Working Capital July 1, 2008 (July 11, 2008) Fund # Fund Name BUDGETED ACTUAL Difference Contingency Unappropriated 001 General (1) 6,050,000 6,560,327.75 510,328 5,905,383 - 105 Business Loan 430,000 445,509.31 15,509 - - 111 Court Technology Reserve 16,000 15,458.68 (541) - - 114 A & T Reserve 204,500 203_40253 (1,097) , 157,000 120 Grant Projects r - - - 40,855.4 9: 40,855 - - 123 Justice Courts 80,000 _ 100,668.10 20,668 106,952 - 125 La Pine Industna_I - 11,740.16 11,740 - - 128 Bethlehem Inn 2,600 000 (2,619, 549 13 19,549 - _130 Park Acquisition & Devel 140,000 97,256.85 (42,743): 57,900 , - 132 Park Development Fees 146,000 150,077.80 4,078 - - 135 PERS Reserve 9,200,000 9,322,840.75 122,841-i 8,000,000 3,439,408 140 Project Development 5,050,000 5,038,791.15 (11,209)' 3,590,645 - 142 General County Projects - 276,000 193,825.57 (82,174), 689,530 ` - 143 General Capital Rewve_ - . 1,072,532 - 1,068,967.92 (3,564); - 854,332 - 145 County School T - 345.51 346 - - 150 Special Transportation- - 100,000 113,155.48 13,155 - - 155 Taylor Grazing - 2,000 5,688.36 3,688 160 Transient Room Tax - 131,719.85 131,720 - 165 Video Lottery - 30,000 : 38,099.28 8,099. 5,042 - 170 Welcome Center - - 16,955.71: 16,956 - - 200 - Industrial Development - 45,000 96,417.76 51,418 7,602 - 5 Land Sale Maintenance 170,000 150,498.88 (19,501); 11,944 - 208 1 Liquor Enforcement - 25,000 23,976.051 (1,024)' 32,028 : - 212 _Victims' Assistance _ 44,000 69,938.62: 25,939 35,721 - 215 Law Libra T 70,000 145,786.04 75,786. 68,499 - 218 ;Clerk's Records 343,901 298,925.31 (44,976) : 329,574 : - 220 22 _ Comm on Child Fam 571,035. 932,865.81 361,831 - 439,710 - - 230 Juvenile 1,090,000 1,120,274.09 30,274 708,135 - 235 Asset Forfeiture 20,000 24,258.15 4,258 3,715 - 240 'Court Security 22,000 39,542.39 17,542 - - 245 , DC Communication System T - 194,000 204,271.33 10,271 202,877 - 255 Sheriff's Office - - - - 907,15 2 9.0 907,159 2,963,655 - 259 Health 707,000 _ _ 722,118.47 - --15,118--- 496,815 2 66 HealthyStart - 450,000 446,055.13 - - (3,945) 259,524 259,524 - 261 Health Department Reserve 549,000 546,589.93 (2,410) ; - 549,000 : - 270 ,ABHA _ 469,428 878,342.16 408,914 468,514 - 275 ;Mental Health 2,750,000 - 2,557,766.97 (192,233 1,556,417 : - 276 Acute Care Services 830,728 1,114,127.94 283,400 609,582 - 280 OHP-CDO - - 134,383 152,554.31 18,171 56,743 - 290 - Code Abatement - - - 91,945 91,552.09 (393) 100 - 295 - CDD (2,777,224) (2,650,917.91)-- _ --126,306 - - 883,780 - - - 296 CDD-TDC 479,496 477,433.06 (2,063) 167,546 : - - _ 297 Newberry Neighborhood 270,674 405,107.40 - 134,433 1 605 - 298 'Groundwater Protection 3,000,000 - _ 3,000,000 100 - 300 - CDD-Reserve 2,444,111 2,444,173.52 63 - - 301 CDD Bldg Reserve - 1,934,856 1,934,450.42 302 - - CDD Electrical Reserve - - - - - 276,269 - - - 276,265.17 - - (4) - - - 303 CDD Bldg Improvmt Reserve - 122,576 - _ 110,754.72 - - (11,821) 26,076 1 - - 305 GIS Dedicated 776,042 793,199.17 17,157 225,000 264,290 325 Road 6,108,195 6,797,615.39 689,420 1,766,393 - 326 Natural Resource Protection 18,467 95,021.22: 113,488 10,077 - 327 Forest Title I I I 529,307 - 612,528 31 - - 83,221 274,307 - 328 ; Su rveyor _ 4,043 ; - - 410,073.80 ' 406,031 - - T 16,293 293 - - 329 Public Land Corner - 1,400,537: 1,946,761.65 546,225 ! 1,112,537 - - 330 'Road Building & Equip T - 1,664,977 1,574,670.79 (90,306); 6 3,85 9 3 - 335 - Road Improvement Res - - 5,741 - - 5,789.74 49 _ . _ - - 3 _ 340 _•,VehicleMaint&_ Res 777,770 ; 826,728.75 ! - 48,9 59 613,270 , - - - 350 i Do Control 70,0001 167,006.99 _ 97,007 41,464 _ 25,000 7/11/2008 J/ f J Deschutes County and CSDs Comparison of Actual and Budgeted Beginning Net Working Capital July 1, 2008 (July 11, 2008) Fund # Fund Name BUDGETED ACTUAL Difference Contingency Unappro riated 355 - Adult P & P 663,144 719,909.77 56,766 501,414 - 43 0 Local Impr District 158,235 209,107.49 : 50,872 148,535 : - 456 Jail Construction 7 147.53); (9,148) - - 457 Jamison Acq & Remodel 7 560,000 : - - 508,105.41 (51,895)' - - 458 OSP/911 Bldg Construction : 9,56 6 ,066- (9,500,000). 100 - 459 Secure Treatment Facility 1,600,000 - (1,600,000). 100 - 521 2000 Series LTD Tax Imp - 4,971.43 4,971 55,010 - 522 'LID 2003 (BOTC)- - - 1,978.23 1,978 233,625 - 523 LID 2005 (U S Bank) 293.54 294 7,164 - 524 LID 2007 (B_OTC) 18,509 51 18,510 105,341 - - 530 CDD BldgDS - 000 41 4--2-,3- 2 _ 39-0--.37- 0 37 1 390 _ 2 ,740 38 000 535 Full Faith & Credit 2003 54,000 58,309.60: 4,310 _ 49,094 _ _ - 536 Full Faith & Credit 2005 3,000 3,090.62 91 3,699 - 538 Full Faith & Credit 2007 123,451 107,354.45 (16,097); 206,431 - 540 HHS/BJCC DS 9,000 12,013.40 3,013 5,000 : - 550 GovernmenCenter DS 114,000 115155 42 1,155 560 - Public Safety DS 228,000 2V4,6542-_ (20,035) : 150 ,000 570 Redmond Bldg D.S 44,250 43,880.71 - 369 - _ _ _ - 575 PERS D/S 200,000^ 108,800.17 (91,200) 239,768 - 580 Welcome Center DS 209,000 210,002.15 1,002 - - 590 Fairgrounds DS - 82,000 71,007.27 (10,993)', - 50,000 601 - - RV Park - - - _ - - 47,571 - 610 Solid Waste 1,221,164 2,345,797.25 1,124,633 540,838 - 611 Landfill Closure 5,879,439 7,239,322.42 1,359,883 2,400,000 5,404,439 612 Landfill Postclosure - 2,323,391 2,315,237.39 (8,154) 300,000 _ 2,108,391 613 Solid Waste Cap Projects 4,592,055 3,577,981.35 (1,014,074) 1,201,369 - 614 Solid Waste Equip Res 827,719 827,110.43 : (609) 755,463 - 615 Solid Waste Enviro Remed- 2,004,835. 1,996,206.09 (8,629)` 583,835 - 616 SW Recycling Facility - - 158,879.71 158,880 - - - 617 Fair & Expo Center Reserve 898,624 646,559.07 252,065: 337,707 - 618 Fair & Expo Center 150,000 255,477.91 105,478 ` 192,325 - - 619 - - Deschutes County Fair 112,466~ 120,170.36 7,704 28,063 - 620 0 _ - -Building Services - - - 280,000 i - 330,396.44 - 50,396 207,835 - - 625 Administrative Services 120,000: 141,598-.86 _ - 2 -1 599 628 ' BOCC 50,954 630 Finance 629,352 844,457.31. 215,105 422,350 - -.640 Legal - - - - 114,400 --148,669.19 - 34,269 62,060 _ 650 Personnel - _ 225,000__ - 366,967 92 _ - 141,968 80,819 - - 660 Information Tech 378,226 - 464,214.88 85,989 - 192,606 - 661 Citrix 140,310 225,761.64 85,452 43,190 - 670 Insurance 2,500,000 : 2,591,938.88 91,939 1,459,715 - 675 - - Health Benefits Trust - 14,000,000 - 14,860,983.06. 860,983 15,822,568 - - 701 Law Enforcement-County - 2,560,2941 2,390,736.19 (169,558) - - 702 Law Enforcement-Rural 1,169,561 439,455.09 (730,106) - - 703 - LED County Capital ital Reserve 754,000 636,992.03 : - (117 008)rt - 704 LED Rural Capital Reserve 751,000 634,449.1 6 (116,551) - - - - - 705 Des Co 911 - 2,393,117 2,751,368.54 358,252 4,356,685 710 Des Co 911. -Equip Res 606,067 605,245.90 (821)' 757,467 - 720 Extension 4-H 179,670 203,417.28 _ 23,747 : - - 38,889 87,000 731 Bend Library DS _ _ 70,000 64,199.24 (5,801); - 60,000 741 Redmond Library DS 13,000 5,000.91 (7,999): 9,000 751 Sunriver Library DS 8,000 6,796.73 _ (1,203) _I 7,000 - - - Total - - - 104,371,059 00 97,124,865.98 _ - (7,246,193) 65,178,566 11,642,528 - 1 Loan made to Jamison Acquisition and Remodel $3,160,000 has been included in-Be nnn1n NWC. 7/11/2008 Deschutes County and CSDs Comparison of Actual and Budgeted Beginning Net Working Capital July 1, 2008 (July 11, 2008) Fund # Fund Name BUDGETED ACTUAL Difference Contingency Unappropriated OPERATING FUNDS 610 Solid Waste 1,221 164 2,345,797.25 1,124,633 540,838 - 255 Sheriffs Office - 907,159.02. 907,159: 2,963,6551 - 675 Health Benefits Trust 14,000,660: 14,860,983.06 860,983 15,822,568' - 325 Road - 6,108,195 , 6,797,615.39 689,420: 1,766,393 329 - -;PublicLand-Corner 1,400,537 1,946,761.65 546,225 1,112,537' - 001 General (1) 6,050 000 6,560,327.75 510,328. 5,905,383 270 ABHA 469,428 878,342.16: 408,914 468,514 - Surve or y - - 4,043 410,073.80 - 406,031 - - 16,293 - 220 Comm on Child & Fam - 571,035 _ 932,865.81. 31 - - 361,831 439,710 : - - - - - 705 - ;Des CW9 1 - 2,393,117 2,751,368.54 358,252 : 4,356,685 : - 276 ;Acute Care Services 830,728 ! 1,114,127.94 283,400 - 609,582 - - - 630 Finance 629,352 844,45731 215,105 422,350 ! - 650 Personnel - - 225,000 - 366,967.92 141,968 80,819 - 297 Newberry Neighborhood 270,674 405,107.40 134,433 605 - 295 CDD (2,777,224) (2,650,917.91)LL 126,306: 883,7801 - 618 Fair &-Expo Center - - 150,000 255,477.91 105,478: 192,325, - 350 Dog Control' 70,000 167,006.99 97,007 41,464 ' 25,000 670 Insurance 2,500,000 2,591,938.88 91,939 1,459,715 - 660 Information Tech 378,226 464,214.88 85,989 192,606 - 661 Citrix 140,310 225,761.64: 85,452 43,190 ! - 327 Forest Title III _ ^ 529,307 _612,5_28.31 - 83,221 274,307 - 215 Law Library - - 70,000 - 145,786.04 75,786 - - - -68,499 i 355 - Adult P & P - - - 663,1441 719,909.77 56,766 501,414 - 200 Industrial Development 45,000 96,417.76 51,418, 7,602 - 620 Building Services 280,000 330,396.44 50,3961 207,835: - 340 Vehicle Maint & Res 777,770 826,728.75 48,959. 613,270 - 640 Legal - - - - 114,400 148,669.19 34,269 62,060 : - 230 Juvenile 1,090,000 ! 1,120,274.09: 30,274 708,135 - 212 'Victims' Assistance 44,000 69,938.62 25,939 35,721 - 720 Extension 4-H 179,670 203,417.28 23,747 38,889 87,000 625 Administrative Services 120,000 141,598.86 21,599 69,990 ! - 123 'Justice Courts 80,000: 100,668.10 20,668 106,952 - 280 OHP-CDO 134,383 152,554.31 18,171 56,743 - 240 ;Court Security 22,000 39,542.39 17,542 - - 305 GIS Dedicated 776,042 793,199.17 17,157 225,000 264,290 - 105 _ Business Loan - - - 430,000 _ 445,509.31 15,5091 259 Health - - - 707,000 - 722,118.47. - 15,118, 496,815 - 245 ~ DC Communication System _ 194,000 2.04,271.33 , 10,271 202,877 - 165 Video Lottery 30,000 38,099.28 _ 8,099 5,042 - 619 !Deschutes County Fair - - 112,466 120,170.36 7,704 28,063 - 235 Asset Forfeiture 20,000 24,258.15 4,258 3,715 - 145 Count School - - - - 345.51 346 - - 601 - RV Park - - - - - - - - - - - - - 47,571 - - 628 BOCC - ; - - - - - 50,954 - 208 Liquor Enforcement - - - - - 25,000 23,976.05: - i (1,024) 32,028 - 143 - General Ca pital Reser ve - - 1,072,532 _ - 1.068,967.92 - - - (3,564): : 854,332 - - 260 HealthyStart - 450,000 446,055.13 (3,945), 259,524 - 205 Land Sale Maintenance 170 000 150,498.88 - (19,501); - 11,944 - 218 Clerk's Records 343,901 298,925.31: (44,976) 329,574 - 142 General County Projects _ 276,000 193,825.57' (82,174) ! M9,539 330 Road Building & Equip - - - 1,664,977 - 1,574,670.79 _ _ (90,306); 363,859 - 326 , Natural Resource Protection - 18,467 - (95,021.22), (113,488) - 10.077 ' - 701 Law Enforcement-County - 2,560,294 2,390,736.19 - - - (169,558) - - 275 Mental Health 2,750,000 2,557,766.47 (192,233); 1,556,4171 - 702 Law Enforcement-Rural 1,169,561 439,455.09 730,106 - - CONSTRUCTION FUNDS 616- SW Recycling Facility _ -4 _ 158,879.71 - 158,880- - - - - 430 - jLocal Imp_ r District - - 158,235 209,107.49 50,872: 148,535 - 524 ~ LID 2007(BOTC) 18,509.51.,- - 18,510 - 105,341 - - - - - 7/11/2008 Deschutes County and CSDs Comparison of Actual and Budgeted Beginning Net Working Capital July 1, 2008 (July 11, 2008) Fund # Fund Name BUDGETED ACTUAL Difference Contingency Unappropriated 521 ;2000 Series LTD Tax Imp 4,971.43 4,971 55,010 - 535 Full Faith & Credit 2003 - 54,000 58,309.60 4,310 49,094 - 540 .HHS/BJCC DS -9,000 12,013.40 3,013 - - 5,000 522 LID 2003 (BOTC) - - - - 1,978.23. 1,978 - 233,625 - 530 CDD Bldg DS - 41,000 42,390.37. 1,390 2,740 38,000 550 Government Center DS 114,000 115,155.42 1,155 : - - 580 Welcome Center DS - - 209,000 10,002.15 2 1,002 - 523 L on 05 (L j Bank ) - . 293.54: 294: 7,164 _ - 536 red~i2005 l - - - - - - 3'090_62 • - - 91 1 - - 3,699 - 570 Redmond B d d Bldg DS 250 - 44, 43,880.71 (369) - _ 751 Sunriver Library DS 8_000 6,796.73. (1,203) - - - _ 7,000_ 731 Bend LibraryDS - _ 70,000 64,199.24 (5,801) 60,000 741 Redmond LibraryDS 13,000 5,000.91. (7,999): - 9,000 456 Jail Construction - (9,14 7.53)` 9,148): - 590 Fairgrounds DS K,0 00 _ 71,007.27 (10,993) 50,000 _538 Full Faith & Credit 2007 123,451 107,354.45. (16,097) 06,07. 2 0 6 ,43 1 560 'Public Safety DS- _ 228,000 207,965.42 f _ _ _ (20,035) _ . _ _ _ _ - 150,000 457 - -Jamison Acq & Remodel- 560,000 508,105.41 (51,895), - 575 PERS D/S 200,000 ` 108,800.17 (91,200)_ 239,768 - 613 - - :Solid Waste cap Projects - - - 4,592 055 - - 3,577,981.35 y (1,014,074); 1,201,369 - _ 459 Secu r e Treatment Facility - 1,600,000 . _ - - - - 1,600,000 - - 100 - 298 ' Groundwater Protection 3,000,000 (3,000,000)' 100 - 458 ;OSP/911 Bldg Construction 9,500,000 - (9,500,000) _ - 100 - OTHER F NDS U 160 Transient Room Tax - 131,719.85 131,720 : - - 120 Grant Projects - 40,855 49 40,855 - - 170 - - - Welcome Center - - 16,955.71 16,956 - - 150 Special Transportation 100,000 - - 113,155.48 - - - 13,155 - - 125 La Pine Industrial - _ _ _ 11,740.16 11,740 : - _ 132 ;Park Development_Fees _ 46,000 ' 1 4 6 ,006_'__ _ 150,077.80 4,078 - - 155 Taylor Grazing 2,000 5,688.36 3,688 - - 290 Code Abatement 91,945. 91,552.09 (393) 100 - 296 - CDD-TDC 479 496 - - - - 477,433.06 (2,063): 167,546 - 128 Bethlehem Inn (2,600 000) - (2,619,549.13) - (19,549): - - 130 Park Acquisition & Devel 140,000 7,256.85: (42,743)' 57,900 - RESERVE FUNDS 611 Landfill Closure 5,879,439' 7,239,322.42: 1,359,883 2,400,000 5,404,439 135 PERS Reserve 9,200,000 9,322,840.75 - 122,841 8,000,000 3,439,408 300 CDD-Reserve 2,444,111 2,444,173.52 ; 63 - _ 335 -Road Improvement Res 5,741 5,789.74 49 - - 302 CDD Electrical Reserve - - 276,26-9 ,265.17' (4); 301 CDD Bldg Reserve - 1,934,856 1,934,450.42 (406): - - 111 Court Technology Reserve- 16,000 - 15,458.68 (541): 614 ;Solid Waste Equip Res _ 827,719: 827,110 43 (609 755,463^ - 710 :Des Co 911 =Equip Res 606,067 605,245 90 (821) 757,467 - 114 yA & T Reserve - 204,500 203,402.53 (1,097) 157,000 - 261 !Health Department Reserve _ 549,000 546,589.93 (2,410), 549,000 - 612 Landfill Postclosure 2,323,391 2,315,237.39 (8,154): 300,000 2,108,391 615 _ Solid Waste nviro Remed 2,004,835 _ 1,996,206 09 . - 583,835 - 1 40 Project Development 5,050,000 - ---,00 _5_ 5,038,791 15 - - 11,20 - - 3,590,645 303 ;CDD Bldg_lmp_rovmt Reserve 122,576. 110,754.72; (11,821) - - 26,076: - 704 .LED Rural Capital Reserve 751,000 - 634,449_._161. _ (116,551). 703 LED County Capital Reserve 754,000: 636,992.03: (117,008)1 - - _617 -Fair & Expo Center Reserve 898,624 646,559.07; (252,065)1, - 337,707 ! - Total 104,371,059.00 97, 124,865.98 (7,246,193); -65,178,566 11,642,528 Loan made to Jamison Acquisition and Remodel ($3160,000) has been included in Beginning NWC 7/11 /2008 2008/2009 Health Benefit Plan Renewal Considerations EBAC Recommendations for consideration of vote by BOCC Modify preventative care benefit to $750 annual allowance, with no age or frequency limitations. Reason: Highly encourage employees to utilize the preventative care benefit in order keep employees healthy and plan expenses minimized. Estimate of financial impact to plan: An additional $280,000 would be paid based on last year's claims. Additional claims could be expected based on the increase in the benefit. The intent would be that this additional expense in preventative care would offset further invasive treatments for conditions previously undiscovered. Approved by EBAC 06/17/2008. Modify the Colonoscopy/ EBT benefit to 80/20 no deductible regardless of reason for acquiring service. Reason: Eliminate the two different ways for these services to be paid. This has been very confusing since the Alternative care benefit was opened up to include the screening of Colonoscopies and EBTs. Most common misunderstanding about our coverage. The out of pocket payment for the patient can vary greatly depending on the way the claim is billed. Estimate of financial impact to plan: It is unknown if this benefit would increase expenses given the current way the claims are paid with the alternative care benefit. A total of 67 colonoscopies and 10 EBTs have been performed since 08/01/07. Again, the intent with eliminating the deductible and alternative care issue from this benefit would to encourage proper early screening for early detection of issues. Approved by EBAC 06/17/2008. • Remove CoPay from Well Baby Care and increase number of allowed visits to be consistent with the American Academy of Pediatric recommendations (10). -1- Reason: CoPays are not required for other preventative care visits (those age two and over). Interest in consistency. Current plan limitation of eight visits requires employees to pay 100% of the two additional visits. Estimate of financial impact to plan: fin additional $2,025 would be spent based the 135 visits that were paid since 08/01/07. It is unknown how much the expense of the two additional visits would be to the plan as it is unknown how many services are not being billed based on the plan limitation. Approved by EBAC 06/1.7/2008. • Remove 24 month waiting period for Organ Transplants for newborns. Reason: The intent of this restriction is on new people coming to the plan through employment or dependency. The intent is not to require a newborn to wait 24 months for a lifesaving transplant. Estimate of financial impact to the plan: Deschutes County has had no experience with an organ transplant, while these cases are rare; they are costly once a transplant is required. Approved by EBAC 07/15/2008. • Remove Alternative Care benefit from Stop Loss coverage. Reason: Realize premium savings on stop loss coverage. Treat the Alternative Care benefit the same as Vision and Dental. Estimate of financial impact to the plan: Estimated at a 3% savings to the Aggregate premium and 1/2% tothe Specific premium., In this current plan year we would have saved $9,300.00 in the Aggregate premium and $21.65 to the Specific premium. Approved by EBAC 06/17/2008. • Increase to the Organ Transplant benefit Reason: Benefit allowances do not reflect current trend in coverage. Could possibly hinder patient being considered for transplant. -2- Increase from $250,000 lifetime max to $500,000. Also add $30,000 benefit for organ procurement and $10,000 for travel and lodging. Estimate of financial impact to plan: Possibility to increase individual claim payout significantly: Approved by EBAC 07/15/2008 • Increase Orthodontic benefit Reason: Multiple requests for this increase. Increase benefit from $1,000 lifetime max to $2,000. Estimate of financial impact to plan: Based on claims paid in current plan year, plan would have realized $23,000 in additional expenses. Further expenses could be incurred based on attracting more people to the benefit. Approved by Renewal .EBAC; 07/15/2008. • Add language to the plan to allow for termination of coverage for fraud/ misrepresentation. Reason: Protection of the plan assets Estimate of financial impact to the plan: None Approved by EBAC 07/15/2008. Informational items for BOCC that require no action • Stop Loss Renewal Approved by Renewal Committee 06/20/08. Contacted HCC and locked in rates. Total Possible plan benefit expenses based on current plan year data: $330,000. This does not include an estimate for increased claims expense related to the increase to the organ transplant benefit, not the adjustment of the colonoscopy/ EBT benefit. -3- Add State-Mandated Benefits Reason: Required as a health insurer in the state of Oregon Items to be added: Pervasive Developmental Disorders ORS 743A.190 Prostate Specific Antigen tests and Prostate exams ORS 743A.120 Colonoscopy/Sigmoidoscopy ORS 743A.124 Cochlear Implants ORS 743A.140 Estimate of financial impact to the plan: Unknown • Change in Preferred Provider Organization Reason: Some significant errors with our current PPO. The possibility for ease of administration and reported additional discounts received by the plan. Estimate of financial impact to the plan: Currently unknown- will report back. Investigate further for January effective date at instruction of renewal committee on 06/20/2008. Add marriage and family counseling as a benefit in the outpatient mental health benefit Reason: Multiple requests for this benefit Estimate of financial impact to plan: Currently unknown- will report back. Pended by renewal committee 06/20/2008 for further investigation into EAP alternatives • Coverage for Chinese herbs and supplements Reason: Request from employee Estimate of Financial impact to plan: Unknown Renewal Committee declined to consider addition of benefit on 06/20/2008 -4- The Redmond Spokesman, Redmond, Ore. Wednesday, July 23, 2008 Humane Society moving forward Redmond pet shelter asks for support Scott Hammers Spokesman staff The Humane Society of Redmond announced July 21 its hiring of an interim execu- tive director, filling the vacan- cy created by the abrupt resig- nation of Jamie Kanski in late June. Humane Society Board President Dale Gilbert said that Diane Gokey approached the board and offered her ser- vices to head the organization. Significant monetary prob- lems have come to light at the shelter in recent months and the board announced plans to close the shelter by mid-August if a financial patch could not be-found. Fiinancial assistance ;from .thp city of Redmond and Deschufes-0 is helping to tke ours op ow. i ert praised G*ey's long trac re`c~rd; of experience.dn .,.ibusuiess and the rtpnprofit sec- tor,. inc~uding stints with U.S.. Bank and the- United Way of Deschutes -..County The board opted to name Gokey as in- terim executive director rather than executive director in or- der to keep'its options open, Gilbert.said, but there are no plans to initiate a more exten- sive search for an executive di- rector any time soon. "Its kind of open-ended at this point," Gilbert said. "If she decides she doesn't want to do this anymore, she can get out of the contract, if we decide we don't want to do this anymore, ,we can get out of the contract." Gokey has already started work in her new position, but could not be reached prior to the Spokesman's deadline. Gilbert said that prior media reports suggesting the Des- chutes County Sheriff's office would be conducting an inves- tigation of the Humane Society of Redmond were inaccurate, and that no one affiliated with the board had requested such an investigation. The Sheriff's office confirmed that no in- vestigation is currently taking place. Last week, a group of Hu- mane Society of Redmond members announced their plans to hold a membership meeting July 30 to. consider the removal of some or all mem- bers of the board. Jane Ohle- mann, spokeswonn for the group, said the decision was triggered by the cancellation of the annual membership meet- ing on July 10. Gilbert said he was advised by a Humane Society staffer that all members had not been See HUMANE, page 7 HUMANE Continued from page 1 notified of the meeting, and he felt obligated to cancel it because some members would not be able to attend. The board has scheduled an "informational meeting" for the membership Sept. 10, and plans to hold the official an- F nual meeting in December. Moving the annual meet- ing will allow the board to present the membership with a better view of the shelter's financial. picture, Gilbert said. "Our tax returns have to be completed by the end of October, so having it pushed out to the first of December allows us to compile that in- formation and put it in a pre- sentation format we can sub- mit to the membership," he said. "And we feel that that's a more responsible way to go than to work off of interim fi- nancial statements." 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