2008-962-Minutes for Meeting November 03,2008 Recorded 11/17/2008COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS ICJ ~0~~-962
COMMISSIONERS' JOURNAL
,,,1,., 11 MIN 11/11/2008 11;53;50 AM
2008-862
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
or as Fee Number
and Page
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 3, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Inbody, Assistant to the Administrator; Tom
Anderson, Community Development; Mark Pilliod, Legal Counsel; Chris Stollar
and Nate Munoz representing Kashmir Family Aid and Redmond School District;
and media representative Hillary Borrud of The Bulletin.
Chair Luke opened the meeting at 1: 30 p. m.
1. Discussion regarding Code Amendment relating to Code Violations and
Enforcement.
Laurie Craghead said the Ordinance would be who the actual violator is, since
the property owner is ultimately responsible; and what constitutes a continuing
violation. This allows citations for each day. This has been reviewed by all
legal counsel and Tom Anderson. Mr. Anderson said the judge has to agree
with the decision. This will make the process on difficult cases easier to
handle. The $720 fine is found in statute.
Commissioner Baney said that some offenders might have signs of a mental
disability. Ms. Craghead said that the reference to mental state is whether the
intent is willful and intentional. Mr. Anderson said that code enforcement is
within legal parameters and although there can be unique circumstances, they
can work with other entities to bring the situation to some kind of resolution.
Provisions for solid waste have also been added. Some statutory references
have been removed as well because they were outdated. Other changes were
primarily formatting.
Minutes of Administrative Work Session Monday, November 3, 2008
Page 1 of 3 Pages
2. Economic Development Grant Request
• Kashmir Family Aid - Redmond School District Project
Nate Munoz stated that Community Schools activities are being coordinated,
and one of the projects is character in leadership program. Project Pakistan
involves children ages 10-11 from Redmond who works as a group in
helping Kashmir children. Chris Stollar said that this area is mostly
untouched by technology and the people there know little about other parts
of the world. The grant request would cover the cost of eight computers for
Kashmir children so they can connect with Redmond school children. Mr.
Munoz added that the Redmond students are very excited about this
program.
Commissioner Baney granted $1,000 and Commissioner Luke granted $500.
Commissioner Daly said he feels the need is great in Central Oregon and he
has a hard time shipping dollars to another country.
3. Update of Commissioners' Meetings and Schedules.
Commissioner Baney stated that she would be attending a variety of meetings
over the next week.
Commissioner Daly said he would be touring the National Guard facility and
various meetings on November 4.
4. Executive Session.
• ORS 192.660(2)(h), pending or threatened litigation
• ORS 192.660(2)(e), real estate negotiations
The Board went into executive session at 2:1Op. m.
The Board came out of executive session at 2:25 p.m.
5. Other Items.
Dave Kanner presented the estimated cost of $5,300 for another screen and
projector for the Barnes Room. The screen would be located by the windows so
the Commissioners can see it from the dais.
Minutes of Administrative Work Session Monday, November 3, 2008
Page 2 of 3 Pages
Commissioner Baney did not feel that the current arrangement was a problem,
and that $5,300 could be better used for other things. Commissioner Luke
would like to see another screen installed.
Mr. Kanner will look into other options, such as a pull down screen rather than
a mechanical one, as well as other options for placement.
Commissioner Daly said questions have been raised about ticket dismissals by
justice court. The item was discussed by the group briefly and they would like
to see more data.
Being no further discussion, the meeting adjourned at 2.40 p.m.
DATED this 3rd Day of November 2008 for the Deschutes County Board
of Commissioners.
Dennis R. Luke 11 hair
Tammy, aney, ice Chair
ATTEST:
Recording Secretary
Minutes of Administrative Work Session Monday, November 3, 2008
Page 3 of 3 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orfz
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, NOVEMBER 3, 2008
Discussion regarding Code Amendment relating to Code Violations and
Enforcement - Laurie Craghead
2. Economic Development Grant Requests:
• Kashmir Family Aid - Redmond School District Project
3. Update of Commissioners' Meetings and Schedules
4. Executive Session:
• ORS 192.660(2)(h), pending or threatened litigation
• ORS 192.660(2)(e), real estate negotiations
5. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
COMMERCIAL STRUCTURES
• Commercial structures with occupancy loads of 50 or more persons trigger
Fire/Life/Safety (FLS) plan review
• Basic elements of FLS:
o Egress - minimum number of egress doors, door width, exiting
illumination, door hardware (push or panic bars, etc)
o Accessibility - wheelchair access, door openers & tension,
restroom access & accessories, counter heights, door/hall widths,
etc
o Fire suppression, sprinkler system, alarm system, etc.
• Requires commercial Certificate of Occupancy
• Occupancy Loads:
o Determined by the submitted floor plan
o Relevant criteria for event hall:
■ Table & chair set-up - 15 sq ft per person
■ Chairs only - 7 sq ft per person
■ Open area (dance floor) - 5 sq ft per person
o Example:
■ 2,000 sq ft building, 1,250 sq ft tables & chairs, 750 sq ft
dance floor, hallways, foyer, etc.
■ 1,250/15 = 83, 750/5=150 Occupancy Load = 233
COMMERCIAL SEPTIC PERMITS
• Not all commercial buildings/uses trigger the need for a DEQ issued
WPCF (Water Pollution Control Facility) permit.
o Less than 2,500 gallons/day - County issued septic permit
o More than 2,500 gallons/day - DEQ issued WPCF permit
• In either permit, the size of the system (tank and drainfield) is based on
the anticipated flow (gallons/day).
• In the case of a proposed event facility, a key consideration will be
whether a food preparation facility is included. Commercial kitchens
generally produce a significantly increased flow and will likely require a
WPCF permit, which would require additional components in the septic
system, including pre-treatment (filtering, grease trap, etc) capability.
o Commercial kitchens also require separate Environmental
Health plan review.
• In the example above, a 2,000 sq ft event facility with no food
preparation would not require a WPCF permit, but the County issued
permit would require a septic system adequate for the anticipated flow.
• No parking is allowed over the drainfield under either permit.
Economic Development Fund
Discretionary Grant Program
Organization: Kashmir Family Aid
Organization Description: This organization, established in response to the 2005
earthquake, assists children in Pakistan and Azad Kashmir who were displaced by the
earthquake. The primary goal is to counter poverty in the region by providing secular
education to quake-affected children. Since its inception, the program has partially
supported 6 private schools and about 1,200 students. Funds have also been provided to
destitute and widowed women.
Project Name: Project Pakistan
Project Description: These funds will be used to purchase 8 computers for Project
Pakistan. This program is an exchange between students at Redmond schools and Nilore
Model School located in Nilore, Pakistan. The program is being coordinated with the
Redmond School District in three fifth grade classes. Redmond students will learn about
Nilore and Pakistan while Pakistani students will learn about Oregon and the United
States. Then the classes will begin correspondence, first as a group and eventually on an
individual basis. Meanwhile, fundraising will be undertaken to purchase computers and
chairs for the Pakistani students. This project is intended to teach Redmond students
about a completely different culture through direct interaction.
Project Period: November 17, 2008 - June 1, 2009
Amount of Request: $2,500
Previous Grants: None
ZA
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners
Date: Gc w Project Name: A
Project Beginning Date: /Vw, 17 ZZW Project End Date: ,Two. / Zoa
Amount of Request: .0'Z 5 UU Date Funds Needed: /VW. ZY 1-007
Applicant/Organization: Tax ID yZ ^ rU
Address: IV. t& rer twue l/~~, f0 k 201) City & Zip: Ilea 7-7,701
Contact Name(s): Telephone: 38~ - t I O
Fax: y - Alternate Phone: 6-17,11'-) Email: C/dt! l4 all m "`x` 07
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By:
Date:
Declined: By: Date:
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Oct. 17, 2008
Commissioners Mike Daly, Dennis Luke and Tammy Melton
Deschutes County Administration
1300 N.W. Wall St., Suite 200
Bend, OR 97701-1960
Dear Commissioners,
Greetings! This is Christopher Stollar with Kashmir Family Aid, a 501(c)(3) nonprofit
based in Bend.
Who We Aire
Founded by longtime Bend resident Sam Carpenter, KFA assists children in Pakistan and
Azad Kashmir who were
displaced by the 2005
earthquake.
mce our "cep ion m ,
we have partially supported six private schools and about 1,200 students. We have also
provided cash to dozens of widows and destitute women.
The quake killed at least
73,000, left 3 million
homeless and destroyed
thousands of schools. Our
primary goal is to counter
poverty in the region by
providing secular education
to quake-affected children.
No politics. No religion.
S' t' ' 2005
OUT prgjec
We are requesting $2,500 to purchase eight computers for Project Pakistan, an e-mail
exchange program between the Redmond School District and the Nilore Model School in
Nilore, an extremely illiterate and impoverished village outside Islamabad, Pakistan's
capital city.
r
Most kids in the area don't know how to read, and about 98 percent of mothers are
illiterate. While some parents send their children to local government schools, they have
a high dropout rate.
These students currently have no means of learning how to use a computer - an essential
skill now for any Pakistani who wants to leave the impoverished rural areas and get a
living-wage job. Right now, female literacy in Kashmir villages is just 3 percent. More
than 70 percent of females in Pakistan can't read at all, let along use a computer. If these
students can get computers, they will be able to e-mail children from Redmond schools.
Much of the foundation for this has already been set up through the Redmond School
District, which just hired Nathan Munoz to connect students with local nonprofits. Mr.
Munoz is working with us right now to set up the e-mail exchange program between
three fifth grade classes and the Pakistani students. We are also working on a similar
project with Susie Lucas from Highland Magnet School in Bend.
Below is an overview of our project, which is a partnership between Kashmir Family
Aid, the Redmond School District, the Boys and Girls Clubs of Central Oregon and the
Nilore Model School in Pakistan. In addition, we also just received support from the City
of Bend, which has agreed to move forward on a sister city relationship in Pakistan. The
councilors have not formally voted, but they unanimously agreed at their Oct. 13 work
session to proceed with this partnership - especially in light of the e-mail exchange
program.
"Project Pakistan will connect Redmond students with Pakistani children through a
modern-day pen-pal program. Redmond boys and girls will start by learning about a
completely different culture literally on the other end of the world that has almost no
Western influence and a female literacy rate of just 3 percent in some villages. Then, they
will engage those children through e-mails, Web cameras and hand-written letters. The
goal is to encourage Redmond students to think outside themselves by leading a tangible
project. Project Pakistan will give your children a sense of pride and ownership, help
them learn about world events in a hands-on way, teach them how to communicate
clearly and simply with a foreign culture 12 time zones away, and provide them with
practical computer skills. They will never be the same."
Specifically, we will have between 20 and 25 fifth-grade children (ages 9 to 11)
interacting with an equal number of Pakistani students. There will be different phases to
this project, but here is a general timeline:
❖ The Pakistani students start by learning about Oregon and the United States, while
Redmond children learn about Nilore and Pakistan, including their customs, food,
religion and culture.
❖ The Pakistani students, as a group, send one e-mail to the Redmond children, as a
group, introducing themselves and asking whatever they want. Redmond, as a
group, will respond with one e-mail.
❖ Both groups do the same with a hand-written letter.
❖ Meanwhile, the Redmond School District will hold several fundraisers to buy the
Pakistani students computers and chairs. Eventually, the goal is to pair each one
of our Redmond students with one of their students, and they will e-mail back and
forth using a list of questions that we all come up with together. Mrs. Lucas from
Bend-La Pine Schools already held a fundraiser in 2006 that raised about $3,000.
is ♦ s
'The Benefits
Many of the Redmond students Munoz works with have low test scores and come from
broken, low-income families. He sees Project Pakistan as a way of boosting these
children's self-esteem by giving them a charitable task to strive for that encourages them
to think outside themselves and focus on other students' problems. Once that and
additional mentoring happens, Munoz believes these Redmond students' test scores will
begin to improve. In addition, this project will:
❖ Give Redmond students a sense of pride and ownership with a project
❖ Teach children how to think outside themselves
❖ Encourage students to take the initiative and learn to supervise a project
❖ Help children learn about and research world events
❖ Teach students how to communicate clearly and simply with a completely
different culture on the other end of the world that has almost no Western
influence
❖ Help children learn how to use Microsoft Office programs, e-mail, Web
cameras and other technology
❖ Teach students some basic phrases of Urdu, Pakistan's native language
This project will also benefit Pakistani students. Redmond children will get to engage
with a Third World country that has almost no Western influence. In addition, we have
spoken in-person with several other Pakistani teachers, who specifically said that they
want their students to learn how to e-mail and interact with Oregon children. One of the
teachers, Nadia, says her students have never met a Westerner - let alone an American.
Often, Pakistani children have only one option to the private secular schools we support -
an Islamic fundamentalist Madrassa school. Some Madrassa schools teach militant jihad
to young children who will ultimately take paid jobs as jihadists once they become
teenagers. This is attractive to many of these impoverished children who lack skills: Jobs
are scarce and jihadist "jobs" pay four to six times as much as what can be earned in
manual labor. Not many westerners understand that jihadists are literally holding highly
paid jobs.
While setting up this e-mail exchange program will not pour money into Deschutes
County's economy, it will encourage a cultural exchange of ideas and values that is
essential to educating our children in Bend about the larger world around them.
'II he Budget, j etaffs ggnd 'II'nmmeEbme
Our anticipated expenditure is simply $2,500.
Eight basic computers cost $3,000, and Munoz plans to have his classes raise the extra
$500. In addition, the Redmond students also plan to raise $1,200 that pays for a
teacher's salary for an entire year. The Pakistani school will cover additional computer
maintenance, software upgrades and Internet card usage.
This is a one-time donation; no continuing funds are necessary
Upon receipt of the county's donation, we will immediately contact Mubarik Ahmad, our
trusted contact in Nilore who is Western-educated and speaks fluent English. He will
make sure the county's money goes toward these eight specific computers within one
month of receiving the grant. We anticipate the e-mail program to start up no later than
six weeks after your donation.
We have bullet-proof methodologies for making sure the money you donate is spent
exactly how we promised. We always allow donors to follow their money and see how it
is spent. We will post photos online of the students using these computers and, if
interested, even take donors to Pakistan to meet the children and teachers-and see the
schools for themselves. Sam has been to Pakistan six times now.
Thank you for considering our request. For more information, go to
www-kashmirfamily.org. You may also contact Kashmir Family Aid Director
Christopher Stollar at 541-385-1970 or chrisskkashmirfamilorg. Please let us know
what the next step is, and we will follow up with a phone call.
Sincerely,
Z
Christopher Stollar
'.r
Nzftzrm IyIi ulmoz; -
"Project Pakistan will encourage Central Oregon residents to think beyond their own
lives filled with lattes, movies and other material comforts. It will help locals remember
that suffering exists in this world - and that we can do something about it, that we can be
the change."
I`f ubalHk Ahmmaad
"Project Pakistan is a brilliant idea. When I broke the news to our students and teachers,
they were thrilled Almost all students at Nilore haven't had a chance to see a
Westerner in person, let alone interacting with him or her. Such isolation breeds fear and
suspicion of others culture, values and beliefs. Project Pakistan will change that
paradigm. It coincides with our objectives of training the students to grow up as global
citizens responsible for the well being of others and the survival of the planet."
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ovemin ®Cume t
BYLAWS
OF
KASHMIR FAMILY AID, INC.
A Nonprofit Corporation
RIFCIFIVED
OCT 12 2001
®'PPO~eN7' OF JU
TLAND L,EGAC
ARTICLE I.
Name and Purpose
The name of the Corporation is KASHMIR FAMILY AID, INC., (hereafter referred
to as "Corporation") and it is organized for the primary purpose of assisting children
within the Ajad Kashmir and Pakistan's Northern Frontier Province.
Notwithstanding the foregoing, the Corporation shall not undertake any acts or
otherwise carry out its business so as to disqualify it from non-profit status as conferred
by the State of Oregon, nor shall it act or carry out its affairs in such a manner that the
Corporation would not qualify for recognition of exemption under IRC Section 501(c)(3).
The Corporation shall at all times direct its activities towards assisting children
within the Ajad Kashmir and Pakistan's Northern Frontier Province and not toward the
promotion of, or performance of sponsors or individuals, nor shall it regularly engage in
business activities ordinarily conducted for profit. The Corporation shall not permit any
net earnings to inure to the benefit of any board member or individual, nor shall it,
directly or indirectly, take any part in, or lend its influence or facilities to, the nomination,
election or appointment of any candidate for national, state or local elective office.
ARTICLE II.
Membership
Members of the Board of Directors are the sole membership of the Corporation.
ARTICLE Ill.
Board of Directors
Section 1. Membership.
The affairs of the Corporation shall be managed by a Board of Directors,
the membership of which shall consist of not fewer than three nor more than seven
individuals who shall serve without monetary compensation for their Board service. Any
compensation to the Directors. or Officers outside of their board duties requires prior
approval by the Board of Directors.
A. Election of Directors. The members of the Board shall elect new
members as needed by a majority vote of the full Board at any regularly-scheduled
meeting.
Page 1 - BYLAWS of KASHMIR FAMILY AID, INC.
CT-12
For Oregon Corporations
and Certain Trusts
Charitable Activities Sectlvti
Oregon Department of Justice
1515 SW 5th Avenue, Suite 410 VOICE (971) 673-1880
Portland, OR 97201-5451 TDD (503) 378-5938
E-Mall: charitable.activities@doj.state.or.us FAX (971) 673-1882
Web site: htto://www.doi.state.or.us
Section I. General Information
i.
Registration# 3711
Kashmir Family Aid, Inc.
Sam Carpenter
20430 Timberline Ct
Bend, OR 97702
Phone: (541) 385-1970 Fax: (541) 385-5534
Period Beginning:
For Accounting Periods Beginning in:
200
Cross Through Inco
(See instructions for cha e f ti pe oc
Registration
Uy,State,Zip: ation Name: MAR O 5 2006
: ®EPAMENT OF JUSTICE
4~T
PORTLAND LEGAL
Period Beginning: O/ 10 / / &W-/Period
Phone: Fax:
2. Did a certified public accountant audit your financial records? - If yes, attach a copy of the auditor's report, financial statements,
accompanying notes and any schedules presented as supplementary information to the basic financial statements.
3. Is the organization a party to a contract involving person-to-person, advertising, vending machine or telephone fund-raising in
Oregon?
If yes, write the name of the fund-raising firm(s) who conducts the campaign(s):
4. Has the organization or any officer, director, or executive personnel of the organization ever been involved in a voluntary
agreement with any district attorney or attorney general or a legal action in any court regarding the organization's solicitation,
administration, or management practices? If yes, attach copies of the agreement and a written explanation. ,
5. During this reporting period, did the organization amend Its articles of incorporation, bylaws, or trust documents, OR did the
organization receive a determination letter from the Internal Revenue Service indicating a new or amended tax-exempt status?
If yes, attach a copy of the amended document or letter,
6. Is the organization ceasing operations and is this the final report? (If yes, see instructions.)
7. Provide contact information for the person responsible for retaining the organization's records.
Amended
Report?
1.3110 ❑
❑ Yes [9-"No
❑ Yes Q1Go
❑ Yes -E~lRo
Eli es ❑ No
❑ Yes P~No
Name
Position
Phone
Mailing Address
Ole 44 -7-A01
8. List of Officers, Directors, Trustees and Key Employees - List each person who held one of these positions at any time during the year even if they
did not receive any compensation from the organization. Attach additional sheets if necessary. If an IRS form is attached that includes substantially
the same Information, the phrase "See IRS Form" may be entered in lieu of completing this section. (Oregon law requires a minimum of three
directors.)
(A) Name, daytime phone number
(B) Title &
(C)
(O) Contributions
(E) Expense
& mailing address
average weekly
Compensation
to benefit plans
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position
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