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2008-980-Minutes for Meeting October 01,2008 Recorded 12/11/2008COUNTY NANCYUBLANKENSHIP,FC UNTY CLERKDS 0 200840 COMMISSIONERS' JOURNAL 1111111 111111 12'11'200$ 10;40;43 AM 2008-880 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page JOINT LA PINE CITY COUNCIL & DESCHUTES COUNTY BOARD OF COUNTY COMMISSIONERS WORK SESSION MINUTES October 1, 2008 5 -7 pm. LA PINE SENIOR CENTER 15650 Victory Way La Pine, Oregon 97739 Call to Order 2. Establish City Council Quorum 3. Establish Board of County Commissioners Quorum 4. Pledge of Allegiance 5. Added Agenda Items 6. City of La Pine Comprehensive Planning Process Update a. Fiscal Impact Study (City Manager) b. Comp Plan project (City Manager) 7. Affordable Housing Project Status (County Property Specialist Teresa Rozic & Pacific Crest Affordable Housing, Rob Roy) 8. Transportation Impacts Mitigation a. Steering Committee update on Hwy 97 intersections (ODOT) b. Wickiup Junction Re-alignment Project Update (ODOT) C. Crescent Creek Resort traffic (City Manager) d. City SDC Project (City Manager) 9. Staff Comments 10. Council Comments 11. Commissioner Comments 12. Adiourn Pursuant to ORS 192.640, this notice includes a list of the principal subjects anticipated to be considered or discussed at the above referenced meetings. This notice does not limit the ability of the City Council and the Board of County Commissioners to consider or discuss additional subjects. Meetings are subject to cancellation without notice. The work session and City Council and Board of County Commissioners meetings are open to the public and interested citizens are invited to attend. The meetings are public meetings not a community forum; audience participation is at the discretion of the Council and the Board of County Commissioners. The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to Luana Damerval at (541) 536-1432. MINUTES 1. Call to Order The Work Session was called to order by Mayor Pro Tern Kitty Shields at 5:08 pm. 2. Establish City Council Quorum Present were: Councilor Kitty Shields Councilor Ginny Woodruff Councilor Wayne Barber was absent due to illness. Mayor Robert Dee was absent by pre-arrangement. Staff present: City Attorney Jeremy Green City Manager Christine Nelson City Recorder Luana Damerval Quorum not established. 3. Establish Board of County Commissioners Quorum Present were: Commissioner Dennis Luke Commissioner Tammy Melton Commissioner Mike Daly Staff present: County Adm. Dave Kanner Tom Anderson - Comm. Dev. Tom Blust - Road Dept. Peter Russell - Transp. Planner Quorum established. 4. Pledge of Allegiance The Pledge of Allegiance was led by City Manager Christine Nelson. 5. Added Agenda Items Item #6-c Planning Committee recruitment. 00:02:34 6. City of La Pine Comprehensive Planning Process Update a. Fiscal Impact Study (City Manager) City Manager Nelson reported that this is almost complete. Final meeting is to be scheduled in Nov. with maps available. Tom Anderson-County Planner- reported that Portland State University showed a decline in population for the outer areas of Deschutes County. b. Comp Plan project (City Manager) The contract will be finalized next week. The kick-off meeting is tentatively scheduled for Oct. 28 at the Sr. Center. Welkin Environmental was hired by the City of La Pine, and they have consultants that will be dealing with different aspects of the Comp. Planning. John Anderson will be leading the citizen involvement meetings. The Draft Comp. Plan has to be done by June 2009 because of the Grant. The Comp. Plan adoption process should be completely finished by early spring of 2010. Commissioner Luke stressed that Redmond's outreach plan paid off for them. C. Planning Committee Recruitment Applications went out today. We hope to have the Planning Commission in place by the 2"d meeting in Oct. They will consist of 7 members total-5 from inside City Limits, and 2 within 5 miles outside of City limits. 00:13:40 7. Affordable Housing Project Status (County Property Specialist Teresa Rozic & Pacific Crest Affordable Housing, Rob Roy) Teresa Rozic reported that the funding gap needed to be closed by Dec. 31, 2008. Rob Roy went over the financials and how much the County had already contributed. Commissioner Luke asked for a letter from the City supporting the project and stating the need for this kind of housing in the La Pine area. 00:52:50 8. Transportation Impacts Mitigation a. Steering Committee update on Hwy 97 intersections (ODOT) Rick Williams of ODOT went over Phase I and Phase II of the Wickiup Jct. project, mainly for Burgess Road, and the entrance and exiting of Hwy 97 and Burgess Road. b. Wickiup Junction Re-alignment Project Update (ODOT) The full cost of Phase I & II would cost about $90,000,000. The Environmental clearance will be based on both Phases. There will be a community meeting in Nov. 2008 to go over this plan. No timeline is associated with this yet. C. Crescent Creek Resort traffic (City Manager) City Manager Nelson reported that she sent a letter to the Gilchrist Resort hearing, asking them to consider the intersections within the City limits of La Pine. The result of that study resulted that the intersections are all currently at level C or above, except the 6th St. and 97 intersection, which is at level D. Commissioner Luke commented that the impact is on the County and State roads, and the City does not need to have their TSP in place, as the County has it. The County will try to get a letter in for litigation. County staff will check on deadline date for comment. d. City SDC Project (City Manager) The City has a rough work plan started, with a stakeholders list. The City will try to schedule a meeting in Oct. with the stakeholders to make a recommendation on how to move ahead. 01:23:20 9. Staff Comments Commissioner Luke asked that we schedule the next meeting sometime in January instead of in December. Tom Anderson reported that the County CDD office in La Pine will be gearing down to be open for only 2 days a week. City Recorder Damerval introduced the upcoming City Council candidates, and they all made statements to the Council, Commissioners and Citizens. 01:34:14 10. Council Comments Councilor Woodruff stated she appreciates ODOT and the County and the Commissioners for all their support the City is getting. Councilor Shields agreed. 2 01:35:48 11. Commissioner Comments Commissioner Luke stated that there had been a lot of different options for the Wickiup Junction area. It is hard enough to get the 1St phase in, therefore what is planned will ease the congestion. Commissioner Daly stated he has a history in the La Pine area. He has worked with Ken Mulenex through the years. Commissioner Melton asked about the land for the Rodeo, if the County had found any yet. Teresa Rozic is working on that. 12. Citizen Comments Rose Alsbury-Chamber of Commerce- Stated there were 450 people applying at the new Mini-Mart on Burgess. She encouraged the County and the City to remove any roadblocks for getting new jobs in the area. Vicki Mulenex She asked if 2 weeks would be enough time to do background checks on Planning Commission applicants. Ken Mulenex Has concerns on the rush for the Planning Commission committee. He asked that the process be slowed down and make sure it is done right the first time. Robert Rav-President of CAG He invited the upcoming Councilors to the American Legion on Friday at 9:30. He also felt that the County Planning Commission appointment should have been filled by a South County resident. Commissioner Luke responded that they interviewed 4 people and they chose who they believed was the most qualified. This Planning Commission represents the whole County, and not just the area they are from. There will be another position open in July of 2009. Jerry Criss-Citizen Action Group Asked if the City could increase the resident limit for PC applicants to go further than 5 miles. Doug Ward Asked what is happening with the Industrial Park. Dave Kanner replied that the market is very slow. He felt the largest business going in there is Silvan Power Plant. It was explained that the restricted information is to protect negotiations between them and LIGI. Jay Duncan Has concern for safety at the end of Day Road and Pine Forest. The road offset creates a hazard with the new store. The County has a portion of the funding for this intersection. 12. Adjourn The Work Session was adjourned at 7:04 pm by Mayor Pro Tern Kitty Shields. Mayor Pro Tern Kitty Shields Attest: 3 City Recorder Luana Damerval DATED this ~ V% Deschutes County Board of Commissioners. ATTEST: day of OC 0 kA--- 2008 for the DE IS R. LUKE, r TAMMY ( NEY) M ON„ commissioner Recording Secretary JOINT LA PINE CITY COUNCIL & DESCHUTES COUNTY BOARD OF COUNTY COMMISSIONERS WORK SESSION AGENDA October 1, 2008 5 -7 pm. LA PINE SENIOR CENTER 15650 Victory Way La Pine, Oregon 97739 Call to Order 2. Establish City Council Quorum 3. Establish Board of County Commissioners Quorum 4. Pledge of Allegiance 5. Added Agenda Items 6. City of La Pine Comprehensive Planning Process Update a. Fiscal Impact Study (City Manager) b. Comp Plan project (City Manager) 7. Affordable Housing Proiect Status (County Property Specialist Teresa Rozic & Pacific Crest Affordable Housing, Rob Roy) 8. Transportation Impacts Mitigation a. Steering Committee update on Hwy 97 intersections (ODOT) b. Wickiup Junction Re-alignment Project Update (ODOT) C. Crescent Creek Resort traffic (City Manager) d. City SDC Project (City Manager) 9. Staff Comments 10. Council Comments 11. Commissioner Comments 12. Adiourn Pursuant to ORS 192.640, this notice includes a list of the principal subjects anticipated to be considered or discussed at the above referenced meetings. This notice does not limit the ability of the City Council and the Board of County Commissioners to consider or discuss additional subjects. Meetings are subject to cancellation without notice. The work session and City Council and Board of County Commissioners meetings are open to the public and interested citizens are invited to attend. The meetings are public meetings not a community forum; audience participation is at the discretion of the Council and the Board of County Commissioners. The meeting location is accessible to persons with disabilities. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to Luana Damerval at (541) 536-1432.