2008-981-Minutes for Meeting November 10,2008 Recorded 12/11/2008COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS OJ 1048'98!
COMMISSIONERS' JO RNAL ,I,~,I L11l~l~ 1vwxm'o:a~.Hm
12/11/200810:
20 -961
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Deschutes County Clerk
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 109 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney.
Also present was Dave Kanner, County Administrator; Erik Kropp, Deputy County
Administrator; Laurie Craghead, Legal Counsel; Kevin Harrison and Paul
Blikstad, Community Development; David Inbody, Assistant to the Administrator;
and two citizens. No representatives of the media were present.
Chair Luke opened the meeting at 1: 30 p.m.
1. Before the Board was Discussion of an Appeal of the Hearings Officer's
Decision regarding an Application for a Conditional Use Permit for
Surface Mining Activities (Johnson Road; Applicant: Latham Excavation).
This item was continued from the morning Board business meeting
Paul Blikstad gave an overview of the item. Commissioner Luke asked about
the timeline. Bruce White said that the clock could be extended if the time is
reasonable. Mr. Blikstad said that a de novo hearing might be impossible to
hold prior to the end of the year. Ms. Craghead stated that deliberations would
have to occur in early December for findings can be drafted before the end of
the year.
Mr. White indicated that a decision by the end of February would be acceptable.
The Board reviewed an oversized aerial photograph of the subject area. The
application would expand the amount of mining being done. It is already zoned
for this use. An argument has been made that a study of Economic, Social,
Environmental and Energy (ESEE) impacts is necessary for this expansion.
Staff feels that the interpretation of the ESEE was to include crushing on site.
The Hearings Officer found that noise sensitive uses relate to all areas of a
property. Staff does not agree, since the property is zoned for this type of use.
Minutes of Administrative Work Session Monday, November 10, 2008
Page 1 of 4 Pages
Mr. Blikstad said there were issues as to where rock crushing would be allowed.
Several sites could be buffered by stockpiles of material. The Hearings Officer
limited crushing to one of three sites that the applicant wanted approved.
The other big issue is the amount of screening necessary to expand the mining
operation. State Parks commented that the headwall would be visible from
some of the trails in the State park. Mr. Blikstad said that he walked the trails
and a headwall could be seen from one small point on a trail. Other mining
operations are visible from the trails.
Commissioner Luke said this mining site was approved years ago, and asked
why this does not apply. Ms. Craghead replied that they want to do more
excavation. The issue is whether the original decision included all of the area
and whether the ESEE applies to the entire site. Mr. Blikstad referred to an
oversized site plan.
Ms. Craghead said that she is not sure what additional information could be
provided as it appears complete. The appellant states that they did not have
adequate time to provide evidence. Commissioner Baney does not want to be
limited by an on the record hearing. Commissioner Luke said that if there are
questions that are not already in the record, that information could not be
included. Mr. Blikstad stated that the public feels like there is more of a sense
of participation if the public can testify.
Commissioner Daly pointed out that the new Commissioner has had years of
experience on the Planning Commission and also as Mayor of Redmond.
BANEY: Move that this be heard de novo as long as the applicant will extend
the clock for a decision no later than the end of February 2009.
DALY: Yes.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
2. Discussion of Leasing County-owned Property to Non-County Entities.
Susan Ross stated that this is similar to the facilities use policy. There are many
requests to use County facilities. The rule has been to allow nonprofits to lease
facilities if they provide services that the County may be providing otherwise.
This can be broadly interpreted.
Minutes of Administrative Work Session Monday, November 10, 2008
Page 2 of 4 Pages
Commissioner Luke asked about the exclusion of wireless facilities. Ms. Ross
stated that these structures have been allowed on a negotiated basis.
A company has requested a tower be installed near the County landfill. There are
buffer properties that might be suitable for this purpose. Ms. Ross feels that
allowing one entity to do this would open a door for others. The Commissioners
feel that these requests should be addressed on a case-by-case basis. There needs
to be a benefit to the County, either by combined use or by revenue generated.
Dave Kanner stated that it was felt that this should be policy and not in Code.
3. Continued Discussion of Ordinance No. 2008-026, regarding Code
Violations and Enforcement.
Ms. Craghead gave an overview of the proposed Ordinance. Commissioner
Daly asked why the property owner would be responsible for others using his or
her property. Ms. Craghead said it is not clear in current Code but the owner is
ultimately responsible for how the property is being used. It takes three
citations before the County can go any further.
4. Economic Development Grant Requests.
• Central Oregon Boxing Club - defray rental costs of the use of the
Fairgrounds - Commissioner Luke granted $500; Commissioner Daly
granted $2,300.
Mr. Kanner said that the Redmond Education Foundation asked if the grant
funds granted to them should be returned since the event was canceled due to
inadequate ticket sales. Commissioner Luke asked if Mr. Kanner could find out
if the funds would go into another educational fund.
5. Update of Commissioners' Meetings and Schedules.
Commissioner Baney is in Salem on Friday to attend "Toward One Oregon"
program. She is moderating a panel for AOC as well.
Minutes of Administrative Work Session Monday, November 10, 2008
Page 3 of 4 Pages
6. Other Items.
The terms of the proposed lease with Little Deschutes Lodge were discussed.
Interest would be zero percent for the first six years; after that point it will be at
3.6%
Commissioner Luke would like the addition of a clause that indicates if they
sell the entity, the County will be paid off. Ms. Ross stated that there would be
a due on sale clause.
The Board acknowledged the death of Bill Friedman, a long-time resident,
former Mayor of Bend and a member of the City Council of Bend.
Commissioner Daly said that LCDC has indicated the County needs to update
the master plan for the Fairgrounds, to include the adjacent property that could
be brought in to the urban growth boundary.
7. Executive Session, called under ORS 192.660(2)(h), pending or threatened
litigation; and ORS 192.660(2)(e), real property negotiations.
At this time, the Board went into executive session.
Being no further discussion, the meeting adjourned at 4: 00 p. m.
DATED this 10th Day of November 2008 for the Deschutes County
Board of Commissioners.
Dennis R. Luke, C 'r
Tammy aney, V' e Chair
ATTEST:
&UUAj_ &h4'
Recording Secretary
, - 0~"' 4 ~ V Z'
Mic ael . Daly, Co missioner
Minutes of Administrative Work Session
Page 4 of 4 Pages
Monday, November 10, 2008
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, NOVEMBER 10, 2008
Discussion of Leasing County-owned Property to Non-County Entities - Susan
Ross
2. Continued Discussion of Ordinance No. 2008-026, regarding Code Violations
and Enforcement - Laurie Craghead
3. Economic Development Grant Requests:
4. Update of Commissioners' Meetings and Schedules
5. Other Items
6. Executive Session, called under ORS 192.660(2)(h), pending or threatened
litigation; and ORS 192.660(2)(e), real property negotiations
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
/f you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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MEMORANDUM
TO: Board of County Commissioners
FROM: Susan Ross, Property & Facilities Director
COPY: Dave Kanner, Erik Kropp
DATE: October 31, 2008
RE: Guidelines for Leasing County-Owned Property
Periodically we receive proposals from companies wishing to lease county-owned land
for wireless communication facilities. It has been our practice not to lease to these
companies. We also receive requests from groups who wish to lease space at county-
owned buildings. It has been our practice to lease office space to nonprofit organizations
that serve clients who would be served by the County.
We recommend that the Board consider the following guidelines that would clarify to
whom the County leases and on what general terms:
Leases for Communication Facilities
It is the policy of Deschutes County that the primary and priority use of county facilities
is for county and/or government-associated activities. The County will consider
proposals to lease land for wireless communication facilities on these conditions:
o The communication equipment does not interfere with County communication
systems or the operation and maintenance of the County facility where it is sited.
o The lessee will sublease to other users (to minimize the number of communication
sites on county-owned land).
o Annual consideration will be at least six percent (6%) of the appraised value of
the leased land.
o Leases will be for the longest possible term--preferably twenty (20) years.
Leases for Office Space
It is the policy of Deschutes County that the primary and priority use of county facilities
is for county and/or government-associated activities. Nonprofit organizations may lease
office space in county, subject to availability, and in accordance with the provisions of
this policy. The County will consider requests to lease office space to nonprofits on these
conditions:
o The nonprofit serves the same client base as a Deschutes County department or
program, is a service that would otherwise have to be provided by Deschutes
County, or is a service that benefits Deschutes County and/or its employees.
o The lessee will abide by all policies and procedures governing use of County
facilities.
o The rental rates may be below market rate if a hardship exists or if the nonprofit
provides services in kind (e.g. language interpretation, childcare).
For the purpose of this policy, unless otherwise specified, the following definitions shall
apply:
"County facilities" means real property that is owned by Deschutes County including but
not limited to buildings, facilities, or real property which is fenced, enclosed or otherwise
developed and any associated grounds.
"Nonprofit organization(s)" means an organization that is legally incorporated and
exempt from federal income taxes under section 501(c)(3) of the Internal Revenue Code.
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Economic Development Fund Ql
Discretionary Grant Program
Organization: Opportunities Unlimited/Central Oregon Boxing Club
Organization Description: Opportunities Unlimited was established in 1998 to teach
youths in the judicial system a new way of thinking through the On Solid Ground
program. Central Oregon Boxing Club was founded in 1999 under Opportunities
Unlimited. It has been a member of the United State Amateur Boxing Association since
2002. These organizations teach young adults the skills needed to become healthy,
productive members of the community. Through amateur boxing, they are taught self-
discipline, self-esteem, teamwork, goal setting and the value of hard work.
Project Name: Oregon State Golden Gloves Tournament
Project Description: Central Oregon Boxing Club was awarded the Golden Gloves sub-
franchise for the State of Oregon allowing them to host Golden Gloves sanctioned
competitions over the next four years. This is the only organization in the State of Oregon
with such a distinction. The grant funds will allow the organization to rent space at the
Deschutes County Fairgrounds to host the two-day Men's Oregon State Golden Gloves
Tournament. Amateur boxers will compete to represent Oregon at the regional
competition. The event also serves as a fundraiser for the organization, as well as raising
money for Grandma's House.
Project Period: March 13 & 14, 2009
Amount of Request: $2,800 to rent South Sister Building at Deschutes County
Fairgrounds for two-day event.
Previous Grants: None
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Commissioner Michael M. Daly
All Three Commissioners
Date: .l 0 h-7 / o q Project Name: 6 P_ o,3 S 9) T f G t&',JZj i c ~rt~-ar Cs r7
Project Beginning Date: 3/13 /v c
Amount of Request: 1 Z,,Kuu
Project End Date: 3 //,1 1 Oct
Date Funds Needed: qsp
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Applicant/Organization: Tax ID qJ -1-3S-1 91
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Address: ! V-75 Sw A14%iJu*,a LtJE City & Zip: C.uLJ R , ~(Z 9-273 cl
Contact Name(s):
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Telephone:
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Fax:
Alternate Phone:
(may 31.5- S $i 1 Email:
M Ev,~t~ Cc~t j ti~ui-ry ~3R~~OQ/~NO . (ate
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Declined: By:
Date:
Date:
Improving our Community, One Youth at a Time
Mission Statement:
Opportunities Unlimited, Inc. and the Central Oregon Boxing Club provide a process for young women and men to
realize their full potential as contributing members of their communities.
Vision Statement:
Opportunities Unlimited, Inc. and the Central Oregon Boxing Club are dedicated to teaching young adults the skills
they need to become healthy, productive members of our Central Oregon community. Through amateur boxing we
teach young adults self-discipline and self-esteem, as well as teamwork, goal setting and the value of hard work.
The goal of Opportunities Unlimited and the Central Oregon Boxing Club is to help each youth stay in school and
learn to respect themselves and others.
The Population we serve:
Opportunities Unlimited and the Central Oregon Boxing club primarily serve youth in Jefferson County, from age 8
to age 20. However, any Central Oregon youth are welcome and the sport of amateur boxing includes up to age 35.
Our target population is young men and women in school, including higher education, in need of direction, support
and mentorship. The Boxing Club is open year around and has as many as 23 kids training at one time.
Organization History
Gordon Graham founded Opportunities Unlimited, a non-profit organization, in 1998. Its primary purpose was to
teach young people in the judiciary system a new way of thinking through a cognitive program called On-Solid
Ground. Deschutes County and Jeldwen Corporation funded the program. In January of 1999, The Central Oregon
Boxing Club was started in Bend, under Opportunities Unlimited's non-profit status. The Boxing Club has since
moved to Culver, Oregon as the two volunteers for the club moved to Jefferson County and the need for youth
outreach seemed high in this area of Central Oregon. The Boxing Club, a member of the United States Amateur
Boxing Association, has been located in Culver since January 2002.
Volunteers & Other Services
Opportunities Unlimited and the Central Oregon Boxing Club primarily operate using volunteer time. Mark Evans,
the head coach for the Boxing Club, volunteers and is a Level 3 certified coach and a Level 2 official. Mr. Evans is
also a State Certified Alcohol & Drug Counselor and a Master Facilitator of the following Gordon Graham
cognitive programs: A Framework For Breaking Barriers, On-Solid Ground and Seeds Of Success. Mr. Evans
Opportunities Unlimited/Central Oregon Boxing Club 2008
works full time for the Oregon Department of Corrections as a Corrections Counselor. Mr. Evans daily uses his
skills to train, teach, counsel and mentor the youth in the Central Oregon Boxing Club to prevent substance abuse,
teen pregnancy and delinquent behavior.
Another volunteer, Sonya Littledeer-Evans, is a Level 1 certified coach and a Level 2 certified official. Mrs.
Littledeer-Evans helps with supervising youth, coaching, event promotion and Spanish translation. She works full
time as a Supervisor for Jefferson County Department of Community Justice in the Juvenile Division. Mrs.
Littledeer-Evans is often able to help with appropriate referrals from the Juvenile Justice System to the Central
Oregon Boxing Club. For the youth of Jefferson County, Opportunities Unlimited and the Central Oregon Boxing
Club serves to prevent further penetration into the justice system.
Additionally, seven certified officials volunteer their time as judges and referees. Four local physicians work
ringside at our local boxing shows and help ensure that each youth is fit to participate. Numerous adults and family
members volunteer their time to put on fundraisers of all kinds.
Current Board of Directors
Jerry Andres Linda Swearingen Mike Daly
Eagle Crest, Inc. Bridge to Hope Deschutes County Commission
Operation
.Opportunities Unlimited, Inc. and the Central Oregon Boxing Club operates on money raised through fundraisers
such as boxing shows, raffles, bake sales and car washes. Community partners help with the club's monthly
expenditures and event travel expenses through small grants. We greatly appreciate the support of our Central
Oregon community!
Not for profit Tax ID number: 911735791
Opportunities Unlimited/Central Oregon Boxing Club 2008 2
Proiect Proposal
Opportunities Unlimited and the Central Oregon Boxing Club were recently awarded the
Golden Gloves Sub-Franchise for the State of Oregon for the next four years. This gives
our organization alone the right to host sanctioned Golden Glove competitions in Oregon.
If, at the end of the first four years, our organization has been successful at hosting the
Oregon Golden Gloves, we are guaranteed to continue our contract for the next four
years. The Lottery Funds Grant would allow us to rent space at the Deschutes County
Fairgrounds for two days to host the Men's Oregon State Golden Glove Tournament.
At this tournament, male boxers will be competing in amateur boxing to advance to the
regional competition. Those who advance will be representing Oregon and will be sent to
regional competition, held in Las Vegas, Nevada. Our tournament will draw boxing
teams from Oregon, Washington, Idaho and even Northern California, Nevada, Wyoming
and Montana.
This year's event will be held at the Deschutes County Fairgrounds, as will the events
for the next three years. Our events will bring hundreds of participants to the area where
they will require hotel accommodations, travel services, and dining options in the
surrounding area. These aspects of the tournament and the use of the Fairgrounds,
provide direct economic benefit to Deschutes County. We anticipate approximately 500
spectators each day of the tournament; in addition there will be many boxing officials,
coaches and staff in attendance - many who will be flying into the Redmond airport. Our
organization will be purchasing catering services and renting chairs and tables from the
Deschutes County Fairgrounds. Team Oregon will also fly out of Redmond to travel to
the regional tournament in Nevada.
2009 will be our first year hosting this annual event, which will be a huge fundraiser for
our non-profit organization as well as the other non-profit beneficiary; Grandma's House
of Central Oregon. We have committed $5000 of the proceeds of this event to Grandma's
House of Central Oregon. Additionally, proceeds from the event will also pay to send
team Oregon to the regional tournament.
Jerry Andres and Jeld-Wen Communities have donated the $1800 required to secure the
Golden Gloves sub-franchise bid. We desperately need your assistance putting this first
year's event on to ensure future events are successful and continue to bring such
economic benefits to Deschutes County and Central Oregon.
Expenditures
Item Cost/unit Quantity Total Cost
Rent, South Sister Building $1400/day 2 days $2800
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