2008-998-Resolution No. 2008-147 Recorded 12/17/2008DESCHUTES COUNTY OFFICIAL RECORDS CJ 2008'998
REVIE D NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 12/17/2008 11;49;31 AM
LEGAL COUNSEL IIIIIII I IIIIIIIIIIIIIIIIIII I III
2008-998
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Creating a Change Fund
For Deschutes County Mental Health Department * RESOLUTION NO. 2008-1.47
In the amount of $50.
WHEREAS, the Deschutes County Mental Health Department needs a cash change fund in the
amount of $50 to transact its business; and,
WHEREAS, the Deschutes County Mental Health Department will maintain such change funds
at the Main Clinic now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this
ATTEST:
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2008-147 (12/15/08)
/,�� th day of December, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES,COUNTY, OREGON
DENNIS R.
T
MICHAEL M. DALY, Commissioner
Lacy Nichols
From: Jeanine Faria
Sent: Tuesday, November 18, 2008 8:42 AM
To: Sherri Pinner
Cc: David Givans; Lacy Nichols
Subject: RE: Change funds/petty cash funds
The best way to deal with this is to prepare a new resolution authorizing the change fund
and petty cash funds. (From your email, it appears that the Imprest checking is
appropriately authorized.) The new resolution can specifically rescind prior resolutions.
I think that you've included sufficient detail in your email for Lacy to prepare a draft.
As payroll is upon us, this will be delayed until early December.
Jeanine
-----Original Message -----
From: Sherri Pinner
Sent: Monday, November 17, 2008 2:48 PM
To: Jeanine Faria
Cc: David Givans
Subject: Change funds/petty cash funds
Hi Jeanine,
After researching the history of our change and petty cash funds and determining the
discrepancy between prior resolutions and current funds, Dave Givans recommended I have a
discussion with you on how to get a corrected resolution processed.
I was unsure of exactly how to go about this as I believe the original resolution
authorizing petty cash funds at satellite locations was either incorrect or the petty cash
funds were not established.
I have confirmed the following:
Change fund $ 50.00 Main Clinic- Reception
Petty cash $150.00 Main Clinic - Loretta Anderson
$ 50.00 Emma's Place - Sarah Haefele - resolution #2002-108
$100.00 Community Support Services - Sarah Haefele
$ 50.00 ECOS Program - Tim Malone (check cut 10/20/04) resolution ?
Imprest Checking $1,000.00 Main Clinic - Resolution 2002-107
Resolution #2003-018 for $200.00 exists for petty cash funds that are not at the locations
listed in the resolution.
I was unsure of what details to include in a request for Marty to create a resolution, any
thoughts?
I appreciate your help.
Thanks,
Sherri Pinner
Business/Operations Manager
Deschutes County Mental Health Department
541-322-7509
541-322-7565 fax
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