2008-999-Resolution No. 2008-150 Recorded 12/17/2008REVIE D
L GAL COUNSEL
WNCYUBLATESNKENSHICOUNTYP, COUNTY CLERKDS CJ 2008.999
COMMISSIONERS' JOURAL 12/17/2408 11;49;51 AMIIIIIII I 111
2008-999
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing an Imprest Checking
Account in the amount of $1,000 to facilitate
Daily operations of the Mental Health Department. * RESOLUTION NO. 2008-150
*
WHEREAS, Deschutes County Mental Health Department has a need for an Imprest checking
account to facilitate daily operations; and,
WHEREAS, ORS 294.465 provides that such accounts for handling disbursements must be
established by resolution of the Board of County Commissioners; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That an Imprest checking account shall be established for the Mental Health
Department daily operations.
Section 2. That the amount deposited into such account will be sufficient for such
transactions.
Section 3. Disbursements from this Imprest checking account shall be supported by
documentation for such disbursement and an accounting of all such expenditures shall be maintained
with the account records.
Section 4. The Mental Health Department shall be responsible for the reconciliation of the
account in accordance with its policies and procedures.
r
DATED this th day of December, 2008.
ATTEST:
saz" &1661�
Recording Secretary
PAGE 1 OF 1 -RESOLUTION No. 2008-150(12/10/08)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTO COUNTY, OREGON
• ► i�ie�i.�i'�
MICHAEL M. DALY, Commissioner
Lacy Nichols
From:
Jeanine Faria
Sent:
Tuesday, November 18, 2008 8:42 AM
To:
Sherri Pinner
Cc:
David Givans; Lacy Nichols
Subject:
RE: Change funds/petty cash funds
The best way to deal with this is to prepare a new resolution authorizing the change fund
and petty cash funds. (From your email, it appears that the Imprest checking is
appropriately authorized.) The new resolution can specifically rescind prior resolutions.
I think that you've included sufficient detail in your email for Lacy to prepare a draft.
As payroll is upon us, this will be delayed until early December.
Jeanine
-----Original Message -----
From: Sherri Pinner
Sent: Monday, November 17, 2008 2:48 PM
To: Jeanine Faria
Cc: David Givans
Subject: Change funds/petty cash funds
Hi Jeanine,
After researching the history of our change and petty cash funds and determining the
discrepancy between prior resolutions and current funds, Dave Givans recommended I have a
discussion with you on how to get a corrected resolution processed.
I was unsure of exactly how to go about this as I believe the original resolution
authorizing petty cash funds at satellite locations was either incorrect or the petty cash
funds were not established.
I have confirmed the following:
Change fund
$ 50.00
Main
Clinic-
Reception
Petty cash
$150.00
Main
Clinic -
Loretta Anderson
$ 50.00
Emma's
Place
- Sarah Haefele - resolution #2002-108
$100.00
Community
Support Services - Sarah Haefele
$ 50..00
ECOS
Program
- Tim Malone (check cut 10/20/04) resolution ?
Imprest Checking
$1,000.00
Main
Clinic
- Resolution 2002-107
Resolution #2003-018 for $200.00 exists for petty cash funds that are not at the locations
listed in the resolution.
I was unsure of what details to include in a request for Marty to create a resolution, any
thoughts?
I appreciate your help.
Thanks,
Sherri Pinner
Business/Operations Manager
Deschutes County Mental Health Department
541-322-7509
541-322-7565 fax
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