2008-1001-Resolution No. 2008-149 Recorded 12/17/2008IVIEIyv(ED
GAL CEL
DESCHUTES COUNTY OFFICIAL
NANCY BLANKENSHIP, COUNTY
COMMISSIONERS' JOURNAL
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CLERKDS Q 2008-1001
12/17/2008 11:50:23 AM
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Authorizing a Petty Cash Fund
For the Deschutes County Mental Health * RESOLUTION NO. 2008-149
Department
In an Amount of $350.
WHEREAS, the Deschutes County Mental Health Department needs a petty cash account in the amount
of $350 to transact business; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the Finance Director make the appropriate entries in the Deschutes County Budget
document to show the above appropriations.
DATED this day of December, 2008.
ATTEST:
Recording Secretary
PAGE 1 OF 1—RESOLUTION NO. 2008-149 (12/15/08)
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DE IS R. LUKE, air
TA BANtY, Vic -Chair
MICHAEL M. DALY, Commissioner
Lacy Nichols
From:
Jeanine Faria
Sent:
Tuesday, November 18, 2008 8:42 AM
To:
Sherri Pinner
Cc:
David Givans; Lacy Nichols
Subject:
RE: Change funds/petty cash funds
The best way to deal with this is to prepare a new resolution authorizing the change fund
and petty cash funds. (From your email, it appears that the Imprest checking is
appropriately authorized.) The new resolution can specifically rescind prior resolutions.
I think that you've included sufficient detail in your email for Lacy to prepare a draft.
As payroll is upon us, this will be delayed until early December.
Jeanine
-----Original Message -----
From: Sherri Pinner
Sent: Monday, November 17, 2008 2:48 PM
To: Jeanine Faria
Cc: David Givans
Subject: Change funds/petty cash funds
Hi Jeanine,
After researching the history of our change and petty cash funds and determining the
discrepancy between prior resolutions and current funds, Dave Givans recommended I have a
discussion with you on how to get a corrected resolution processed.
I was unsure of exactly how to go about this as I believe the original resolution
authorizing petty cash funds at satellite locations was either incorrect or the petty cash
funds were not established.
I have confirmed the following:
Change fund
$ 50.00
Main Clinic-
Reception
Petty cash
$150.00
Main Clinic
- Loretta Anderson
$ 50.00
Emma's Place
- Sarah Haefele - resolution #2002-108
$100.00
Community Support Services - Sarah Haefele
$ 50.00
ECOS Program
- Tim Malone (check cut 10/20/04) resolution ?
Imprest Checking
$1,000.00
Main Clinic
- Resolution 2002-107
Resolution #2003-018 for $200.00 exists for petty cash funds that are not at the locations
listed in the resolution.
I was unsure of what details to include in a request for Marty to create a resolution, any
thoughts?
I appreciate your help.
Thanks,
Sherri Pinner
Business/Operations Manager
Deschutes County Mental Health Department
541-322-7509
541-322-7565 fax
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