2008-1009-Minutes for Meeting December 01,2008 Recorded 12/23/2008COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKS ~J 2008.1009
COMMISSIONERS' JOURNAL
1,.1,., l,,..,,.,..,, SIR 12/23/2008 08:28:42 AM
2008-100!
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
If this instrument is being re-recorded, please complete the following
statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 1, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney.
Also present were Dave Kanner, County Administrator; Alan Unger,
Commissioner-elect; Marty Wynne, Finance; David Givans, Auditor; Dave Inbody,
Assistant to the Administrator; Tom Anderson and Lori Furlong, Community
Development; Hillary Borrud, The Bulletin and a representative of KOHD TV; and
three other citizens.
Chair Luke opened the meeting at 1:30 p.m.
1. Finance Update.
Marty Wynne stated that rates continue to decline. This is a negative for
investment earnings; the local government investment pool is down to 2.3%
today from 3.5% a few weeks ago.
In regard to October financials, the general fund projection for the Clerk will
show about a $600,000 shortfall by year-end. PILT revenue should come in at
about $172,000 additional.
The forecast for year-end at Community Development is somewhat more
optimistic than year-to-date figures.
Many of the other funds show no change from the previous month.
Dave Kanner stated that Mental Health, Health and Community Development
would be affected by cuts at the State level. These are being addressed at the
department level. At any time, about 3% of County positions are vacant. Some
have to be filled but others can be cut and the workload distributed accordingly.
There will not be cuts in the Community Corrections budget. However, there
will be some mandatory sentences and a whole lot more pre-trail cases to
address due to the passage of various ballot measures. He gave a brief
overview of potential short-term and long-term impacts.
I
Minutes of Administrative Work Session Monday, December 1, 2008
Page 1 of 5 Pages
Commissioner Baney plans to go to the Pacific program next September. Mr.
Kanner said that the enrollment fee should be refunded for this year and
reissued next year.
Marty Wynne stated that there has been an official announcement that the
country is in a recession.
Commissioner Luke stated that he assumes reimbursements and per diem
requests are being enforced by Finance. He asked if there is interest in going
back to a real per diem or leaving as it is. He is concerned that employees are
claiming more than actual costs.
Mr. Wynne stated that the reason per diem was put into place was to eliminate
receipts and simplify the process. The philosophy had to do with the total
amount for the day, and the need to be flexible. The intent was to reimburse
employees for the actual amount they spend.
Commissioner Luke asked Tom Anderson how he handles this in his
department. Mr. Anderson said that he still requires receipts internally to
justify what is noted on the expense reimbursement form.
Mr. Wynne stated the policy has been in effect for about five years and, as far
as he knows, is working well overall. Mr. Kanner said that he has not heard any
feedback, positive or negative, on the policy since he joined the County.
2. Discussion regarding CDD Mid-Year Fee Increase.
Tom Anderson said the State has developed new methodology regarding permit
and building fees in an attempt to standardize them. This is mandated to begin
on January 1, 2009. He has opposed this change because it does not seem to be
fair based on square footage. The idea is that the sliding scale is more
reasonable and accurate. The larger structures equate to more inspections and
more time on the books during construction. This change would result in a
negative to his department of about $100,000 collected, if the volume is about
the same.
Regarding accessory buildings, the fees are higher, so the amount collected
would be somewhat higher.
Minutes of Administrative Work Session Monday, December 1, 2008
Page 2 of 5 Pages
Andy High of the Central Oregon Builders' Association said that in Redmond
and Bend the results would be about the same; Crook County would be less.
The problem in the Portland metro area was that the different, often adjacent,
cities charged different amounts and it was hard to determine which would
apply to a given project.
Mr. Anderson stated that there has been some legal analysis of the issue.
Statute says that you cannot increase fees again within a year of an increase,
and there was an increase in July. The State is saying that this has to be
adopted regardless.
Mr. Anderson stated they would adjust their fees to make the Department whole
for the time being while instituting the State's new methodology. Fees are a
two-step process: evaluate the property/project; then assign the fee.
Mr. Kanner said that he believes a public hearing is required to adjust fees in
this manner.
Commissioner Baney noted that since the new structure would not go into
effect until July, the loss would be about half.
Mr. Anderson said that he believes the building fees for his department are
below those of other counties and the cities of Bend and Redmond, given the
level of service. He would like to bring the fees into line with actual
department costs. This cannot be brought in for consideration until the new
fiscal year budget is drafted.
I Discussion of Sunriver Utility Feasibility Study.
Mr. Anderson stated that the Oregon Water Resources Department did not
agree to fund this study. His department has looked at other sources since then.
Oregon State Community Development may be able to come up with $40,000;
$20,000 in the form of a grant and $20,000 in the form of a loan. Between the
$62,000 from the County and this amount, plus $25,000 from the State, it is not
quite enough to equal the OWRD request. DEQ has indicated that a revolving
fund might also be available.
The approximate cost of the study is $255,000, some of which has already been
spent on completed studies and other commitments.
Minutes of Administrative Work Session Monday, December 1, 2008
Page 3 of 5 Pages
Mr. Anderson gave an overview, referring to a handout showing the breakdown
of expenses and revenue for a groundwater partnership.
Commissioner Baney said she would like to formally request a $20,000 grant
from DEQ in addition to the other amounts. Mr. Anderson stated they would
still need $20,000 even if that were approved.
She said that she is not in favor of taking out the loan. She would rather just
take it out of a fund and avoid the interest. Commissioner Luke stated that the
County might be better off with the loan as in the future the County could ask
the State to take it over.
Commissioner Baney noted that the different State agencies seem to charge
different interest rates.
Commissioner Daly said that he feels that this whole groundwater situation is
basically a State problem. Commissioner Luke indicated that the County is
trying to be proactive; DEQ does not come in until things are at a crisis level.
Commissioner Daly stated that they are already involved and have better
opportunities than the County does to approach the legislature for funding.
Discussion occurred regarding what the official opinion of DEQ is and how
much they are willing to step up to the plate. They have indicated they have a
loan program to help with this study. However, if the County borrows the
funds, this will eliminate some grant funds.
Commissioner Luke said that he supports the additional funding to get this
study done. Commissioner Baney agreed. Commissioner Daly indicated he
does not support the County carrying the burden. He feels the State will sit
back and let the County keep spending money as long as they can. He does
agree that the study should be completed, however.
Commissioner Luke stated that it is a lot less expensive to deal with the
problem now than to let the groudnwater become polluted and have to deal with
it in a larger, regional fashion. Commissioner Baney said that the County
cannot afford to pay for everyone in this study to hook up to the system, so the
State will have to do its part.
4. Economic Development Grant Request.
Leadership Bend Foundation - $500 was granted by Commissioner Baney,
and $1,000 from Commissioner Luke.
Minutes of Administrative Work Session Monday, December 1, 2008
Page 4 of 5 Pages
5. Update of Commissioners' Meetings and Schedules.
None were discussed.
6. Other Items.
None were discussed.
Being no further discussion, the meeting adjourned at 3: 20 p.m.
DATED this 1St Day of December 2008 for the Deschutes County Board
of Commissioners.
ATTEST:
15~k~
-Fdn"V-~- Recording Secretary
De is uke, Char
Tammy B ey, Vice air
Minutes of Administrative Work Session
Page 5 of 5 Pages
Monday, December 1, 2008
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, DECEMBER 1, 2008
1. Finance Update
2. Discussion regarding CDD Mid-Year Fee Increase
3. Discussion of Sunriver Utility Feasibility Study
4. Economic Development Grant Request:
• Leadership Bend Foundation
5. Update of Commissioners' Meetings and Schedules
6. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
December 15 2008
(1) Monthly Investment Report
(2) October Financials
(3) Bond Issue Update
(4) Property Tax Collection Update
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f~~emoranduri
Date: November 13, 2008
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find October 2008 financial reports for the following funds: Generai
(001), Community Justice -Fl Juvenile (230), Sheriffs (255, 701, 702), Health (259),
Cifiental Health (275), Community Development (295), Road (325), Community
Justice -a Adult (355), Commission. on ChUdren Families (370-399), Solid Waste
(610), Insurance Fund (670), Health l3enefite 'rust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Revised
Year End
$
RESOURCES:
Budget
Actual
11
Variance
FY %
Coll. %
Budget
Projection
Variance
Beg. Net Working Capital
Revenues
$ 6,050,000
$ 6,461,433
$ 411,433
1oo%
107%
*
$ 6,050,000
$ 6,461,433
$ 411,433
Property Taxes
Gen. Rev
- excl
Taxe
6,473,833
2,509,848
(3,963,985)
33%
13%
a)
19,421,500
19,421,500
.
.
s
Assessor
869,620
1,219,208
349,588
33%
47%
2,608,861
2,608,861
County Clerk
287,097
511,931
224,834
33%
59%
b)
861,290
861,290
BOPTA
571,871
394,364
(177,507)
33%
23%
d)
1,715,612
1,115,612
(600,000)
District Attorney
4,366
9,012
4,646
33%
69%
b)
13,098
13,098
Finance/Tax
118,825
115,768
(3,057)
33%
32%
356,474
356,474
_
Veterans
66,449
124,527
58,078
33%
62%
b)
199,346
199,346
Property Management
23,333
17,864
(5,469)
)
33%
26%
70,000
70,000
_
Grant Projects
34,027
34,033
6
33%
33%
102,080
102,080
_
Total Revenues
667
8,450,088
664
4,937,219
(3)
(3
512
869)
33%
33%
33%
1
2,000
2,000
,
,
9%
25,350,261
24,750,261
(600,000)
TOTAL RESOURCES
14,500,088
11,398,652
(3,101,436)
33%
36%
31,400,261
31,211,694
. (188,567)
REQUIREMENTS:
Exp.
penditures
Assessor
County Clerk
1,218,031
1,097,988
120,043
33%
30%
3,654,092
3,654,092
_
BOPTA
513,084
494,309
18,775
33%
32%
1,539,252
1,539,252
District Attorney
20,608
1
20,633
(25)
33%
33%
61,823
61,823
_
Finance/Tax
,605,087
1,503,696
101,391
33%
31%
4,815,262
4,815,262
_
Veterans
263,013
251,742
11,271
33%
32%
789,040
789,040
_
Property Management
78,988
84
810
75,863
3,125
33%
32%
236,965
236,965
_
Grant Projects
,
80,097
4,713
33%
31%
254,431
254,431
Non-Departmental
35,595
33,906
1,689
33%
32%
106,784
106,784
Contingency
385,741
1
253,573
132,168
33%
22%
1,157,222
1,157,222
,813,279
-
1,813,279
33%
n/a
c)
5,439,836
-
5,439
836
Transfers Out
6,018,236
3,811,807
2,206,429
33%
21%
18,054,707
12,614,871
,
5,439,836
TOTAL REQUIREMENTS
4,406,029
10
424
265
4,494,626
8
(88,597)
33%
34%
13,218,088
13,218,088
NET (Resources - Requirements)
,
,
4,075,823
,306,433
3,092,219
2,117,832
(983
604)
33%
27%
31,272,795
25,832,959
5,439,836
,
127,466
5,378,735
5,251,269
* Beginning net working capital includes $3,160,000 due from Fund 457. Will be repaid with a FF&C debt issue.
a) Normally, 85% of annual property tax receipts are collected in October and November.
b) Majority of the revenue received quarterly. YTD Actual includes two quarterly payments.
c) The Contingency in the Original Budget was $5,905,383. The $465,547 decrease is due to an appropriation transfer of
(1) $10,615 to Personnel in Assessor ($4,818), Clerk ($5,217) and BOPTA ($580) Departments, (2) $127,466 to Transfers Out
for Crime Prevention (Fund 115), (3) $127,466 of appropriation transferred to Fund 115 and (4) $200,000 to Transfers Out for CDD.
-11 Based on four months of actual activity, Clerk's Office revenues are projected to be less than budgeted.
The net of $127,466 is due to transferring $127,466 of appropriation to the Crime Prevention Fund.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Four Months Ended October 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
1
Year to Date Year End
Budget Actual Variance FY % C Bu
oif. % dget Projection V$1,090,000 $1,161,149 $ 71,149 100% 107% $1,090,000 $1,161,149 $ 71,149
61,692
27,054
(34,638)
21,333
18,557
(2,776)
5,333
6,538
1,205
13,000
8,891
(4,109)
121,390
94,443
(26,947)
20,000
18,600
(1,400)
167
205
38
114,565
63,581
(50,984)
100
354
254
533
290
(243)
10,000
14,580
4,580
4,200
1,832
(2,368)
-
70
70
30,000
20,000
(10,000)
402,313
274,995
(127,318)
15% a)c)
185,075
124,242
(60,833)
29%
64,000
64,000
-
41%
16,000
20,000
4,000
23% b)
39,000
39,000
-
26% c)
364,171
377,770
13,599
31%
60,000
60,000
-
41%
500
500
-
18% d)
343,696
259,696
(84,000)
118%
300
354
54
18%
1,600
1,000
(600)
49%
30,000
33,000
3,000
15% e)
12,600
5,500
(7,100)
n/a
-
70
70
22% c)f)
90,000
80,000
(10,000)
23%
1,206,942
1,065,132
(141,810)
33%
6,007,840
6,007,840
-
41%
8,304,782
8,234,121
(70,6
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
Transfers In-General Fund 2,002,613 2,002,614 1 33%
TOTAL RESOURCES 3,494,926 3,438,758 (56,168) 33%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
976,171
961,052
15,119
33%
33% g)
2,928,514
2,912,514
16,000
547,954
493,526
54,428
33%
30%
1,643,861
1,643,861
-
33
-
33
33%
0%
100
-
100
964,792
850,333
114,459
33%
29% g)
2,894,375
2,794,375
100,000
69,191
66,385
2,806
33%
32%
207,573
207,573
-
33
-
33
33%
0%
100
-
100
210,086
-
210,086
33%
n/a
630,259
-
630,259
TOTAL REQUIREMENTS
2,768,260
2,371,296
396,964 33% 29%
8,304,782 7,558,323
746,459
NET (Resources - Requirements)
726,666
1,067,462
340,796
- 675,798
675,798
a) Projection reduced for budgeted amount that will not be received. Grant payments billed and received on a quarterly basis.
b) Billing submitted monthly for reimbursement. September reimbursement received in October.
c) Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award.
d) CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position
as of October 1 st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially
fund this position.
DHS payments expected to be lower than budgeted due to a decrease in number of youth in program. First quarter payment
from DHS anticipated in November.
e) Lease revenue will be less than estimated in budget.
f) Budget for Level 7 revenues overestimated by $10,000.
g) Personnel Services projection reduced due to unfilled budgeted positions.
I
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
Sheriff - Fund 255
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ - $ 138,600 $ 138,600 100%
6,673,834 5,348,364 (1,325,470) 33%
4,122,607 3,936,072 (186,535) 33%
- 20,497 20,497 33%
10,796,441 9,304,933 (1,491,508) 33%
10,796,441 9,443,533 (1,352,908) 33%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
'heriffs Division
747,102
_;ivil
394,911
Automotive/Communications
435,822
Investigations/Evidence
570,267
Patrol/Civil/Comm Supp
2,599,315
Records
221,902
Adult Jail
3,287,502
Court Security
71,712
Emergency Services
58,475
Special Services Division
425,212
Regional Work Center
886,266
Training Division
80,927
Non-Departmental
14,575
Contingency
985,788
Transfers Out 16,667
n/a $ - $ 138,600 $ 138,600
27% a) 20,021,501 20,021,501 -
32% a) 12,367,820 12,367,820 -
n/a - 20,497 20,497
29% 32,389,321 32,409,818 20,497
29% 32,389,321 32,548,418 159,097
Exp.
659,681
87,421
33%
29% b)
2,241,306
2,241,306
-
348,365
46,546
33%
29% c)
1,184,729
1,144,729
40,000
553,087
(117,265)
33%
42% d)
1,307,464
1,307,364
100
562,201
8,066
33%
33% e)
1,710,801
1,656,801
54,000
2,399,444
199,871
33%
31% 0
7,797,946
7,697,946
100,000
213,542
8,360
33%
32%
665,705
665,605
100
2,752,380
535,122
33%
28% g)
9,862,507
9,562,507
300,000
65,644
6,068
33%
31%
215,135
215,035
100
55,553
2,922
33%
32%
175,424
175,324
100
359,191
66,021
33%
28%
1,275,636
1,275,636
-
817,220
69,046
33%
31% h)
2,658,798
2,658,798
-
79,870
1,057
33%
33%
242,780
242,680
100
14,575
-
33%
33%
43,725
43,725
-
-
985,788
33%
n/a
2,957,365
-
2,957,365
12,500
4,167
33%
25%
50,000
50,000
-
TOTAL REQUIREMENTS
10,796,443
8,893,253
1,903,190 33%
27% 32,389,321 28,937,456
3,451,865
NET (Resources - Requirements)
(2)
550,280
550,282
- 3,610,962
3
610
962
,
,
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
I I
Revised I Year End
Budget
Actual
Variance FY % Coll. %
Budget Projection
Variance
RESOURCES:
Beg. Net Working Capital
3 $
138,600 S
138,600 1
00%
nla
138,"000 $
138,600
Total Revenues
10,796,441
9,304,933
(1,491,508)
33%
29%
32,389,321 32,409,818
20,497
TOTALRESOURCES
10,796,441
9,443,533
(1,352,908)
33%
29%
32,389,321 3
2,548,418
159,097
REQUIREMENTS:
Exp.
Sheriffs Services
Personnel
382,042
369,977
12,065
33%
32%
1,146,126
1,146,126
-
Materials & Services
274,227
287,209
(12,982)
33%
35%
822,680
822,680
Capital Outlay
90,833
2,495
88,338
33%
1%
272,500
272,500
Total Sheriffs Services
747,102
659,681
87,421
2,241,306
2,241,306
Civil
Personnel
362,939
329,856
33,083
33%
30%
1,088,818
1,048,818
40,000
Materials & Services
21,393
18,509
2,884
33%
29%
64,179
64,179
-
Capital Outlay
10,577
-
10,577
33%
0%
31,732
31,732
-
Total Civil
394,909
348,365
46,544
1,184,729
1,144,729
40,000
Automotive/Communications
Personnel
128,483
109,344
19,139
33%
28%
385,449
385,449
-
Materials & Services
307,305
443,743
(136,438)
33%
48%
921,915
921,915
Capital Outlay
33
-
33
33%
0%
100
-
100
Total Automotive/Communications
435,821
553,087
(117,266)
1,307,464
1,307,364
100
Investigations/Evidence
Personnel
477,173
456,041
21,132
33%
32%
1,431,519
1,431,519
-
Materials & Services
85,094
82,850
2,244
33%
32%
255,282
201,282
54,000
Capital Outlay
8,000
23,310
(15,310)
33%
97%
24,000
24,000
-
Totallnvestigations/Evidence
570,267
562,201
8,066
1,710,801
1,656,801
54,000
Patrol/Civil/Comm Support
Personnel
2,305,519
2,146,650
158,869
33%
31%
6,916,557
6,816,557
100,000
Materials & Services
180,436
188,215
(7,779)
33%
35%
541,309
541,309
-
Capital Outlay
113,360
64,579
48,781
33%
19%
340,080
340,080
-
Total Patrol/Civil/Comm Supp
2,599,315
2,399,444
199,871
7,797,946
7,697,946
100,000
Records
Personnel
194,082
191,481
2,601
33%
33%
582,246
582,246
-
Materials & Services
27,786
22,061
5,725
33%
26%
83,359
83,359
Capital Outlay
Total Records
33
221,901
213,542
33
8,359
33%
0%
100
665,705
-
665,605
100
100
Adult Jail
Personnel
2,505,463
2,300,471
204,992
33%
31%
7,516,390
7,216,390
300,000
Materials & Services
455,039
365,347
89,692
33%
27%
1,365,117
1,365,117
-
Capital Outlay
327,000
86,562
240,438
33%
9%
981,000
981,000
-
Total Adult Jail
3,287,502
2,752,380
535,122
9,862,507
9,562,507
300,000
Court Security
Personnel
66,502
63,768
2,734
33%
32%
199,506
199,506
-
Materials & Services
5,176
1,876
3,300
33%
12%
15,529
15,529
-
Capital Outlay
33
-
33
33%
0%
100
-
100
Total Transport/Court Security
71,711
65,644
6,067
215,135
215,035
100
Emergency Services
Personnel
52,844
52,227
617
33%
33%
158,532
158,532
-
Materials & Services
5,597
3,326
2,271
33%
20%
16,792
16,792
-
Capital Outlay
33
-
33
33%
0%
100
-
100
Total Emergency Services
58,474
55,553
2,921
175,424
175,324
100
Special Services
Personnel
272,188
294,842
(22,654)
33%
36%
816,563
816,563
Materials & Services
57,643
42,469
15,174
33%
25%
172,928
172,928
Capital Outlay
95,382
21,880
73,502
33%
8%
286,145
286,145
Total Special Services
425,213
359,191
66,022
1,275,636
1,275,636
Regional Work Center
Personnel
723,840
749,609
(25,769)
33%
35%
2,171,520
2,221,520
(50,000)
Materials & Services
151,759
67,611
84,148
33%
15%
455,278
405,278
50,000
Capital Outlay
10,667
10,667
33%
0%
32,000
32,000
-
Total Regional Work Center
886,266
817,220
69,046
2,658,798
2,658,798
Training
Personnel
64,464
63,050
1,414
33%
33%
193,391
193,391
Materials & Services
16,430
16,820
(390)
33%
34%
49,289
49,289
-
Capital Outlay
33
-
33
33%
0%
100
-
100
Total Training
80,927
79,870
1,057
242,780
242,680
100
Non-Departmental
Materials & Services
14,575
14,575
-
33%
33%
43,725
43,725
-
Transfers Out
16,667
12,500
4,167
- 33%
25%
50,000
50,000
-
Contingency
985,788
985,788
33%
n/a
2,957,365
2,957,365
Total Non-Departmental
1,017,030
27,075
989,955
3,051,090
93,725
2,957,365
Total Requirements
10,796,438
8,893,253
1,903,185
33%
27%
32,389,321
28,937,456
3,451,865
NET (Resources - Requirements)
3
550,280
550,277
3,610,962
3,610,962
Sheriff Notes
Statement of Financial Operating Data
Four Months Ended October 31, 2008
a) IGA with Countywide & Rural Law Enforcement Districts based on actual costs. Year-to-date
expenditures less than year-to-date budget.
b) Sheriffs Division year-to-date variance is due to timing of Capital Projects.
c) Personnel expenditures in Civil will be less than budget by approximately $40,000 for the year
due to unfilled budgeted positions.
d) Automotive/Communications year-to-date variance is due to purchase of services and
materials for new vehicle preparation in first quarter.
e) Expenditures of $54,000 planned for Byrne Grant will not be incurred as the grant was not
renewed.
f) Personnel expenditures in Patrol will be less than budget by approximately $100,000 for the
year due to unfilled budgeted deputy positions.
g) Adult Jail year-to-date variance is due to delays in filling open positions. Also capital
expenditures for the jail control panel system project will be incurred later in the year.
The delays in hiring will result in personnel expenditures being approximately $300,000 less
than budgeted for the year.
h) Work Center year-to-date variance due to timing of expenditures for inmate Addictions
Treatment programs and other expenses related to inmate population.
Sheriff 701
Statement of Financial Operating Data
Four Months Ended October 31, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des Cty Court Security
Des Cty Juvenile Contract
Transport
DC Fair & Expo Center
Local Gov't Pmts
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Donations
Total Revenues
TOTAL RESOURCES
I Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$2,560,294 $ 2,611,374 $ 51,080 33%
4,856,197
89,817
6,667
15,052
1,667
645,273
43,000
8,000
20,000
50,000
533
1,333
167
4,000
350
51,205
15,000
1,200
10,940
1,544,823
300,166
17,063
967,910
42,868
904
2,313
5,415
2,235
20,383
14,355
600
2,800
1,342
214
5,437
254
53,640
3,482
1,289
14,589
48
(3,311,374)
33%
210,349
33%
(6,667)
33%
2,011
33%
(1,667)
33%
322,637
33%
(132)
33%
(7,096)
33%
2,313
33%
5,415
33%
2,235
33%
383
33%
(35,645)
33%
67
33%
1,467
33%
1,175
33%
214
33%
1,437
33%
(96)
33%
2,435
33%
(11,518)
33%
89
33%
3,649
33%
48
33%
nla $ 2,560,294 $2,611,374 $ 51,080
11% a) 14,568,591
111% b) 269,452
n/a
20,000
38%
45,156
0%
5,000
50%
1,935,819
33%
129,000
4%
24,000
n/a
n/a
n/a
34%
60,000
10% c)
150,000
n/a
1,60C
70%
4,000
268%
50C
n/a
45%
12,00(
24%
1,05C
35%
153,61:
8%
45,00(
36%
3,60(
44%
32,82
n/a
17%
14,568,591
490,962
20,000
45,156
5,000
1,935,819
129,000
24,000
2,313
5,415
2,235
60,000
100,000
1,600
4,000
4,026
500
12,000
1,050
153,615
45,000
3,600
32,824
48
221,510
2,313
5,415
2,235
(50,000)
3,.`.
48
17,461,207 17,646,754 185,547
5,820,401 3,002,130 (2,818,271) 33%
8,380,695 5,613,504 (2,767,191) 33%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 6,673,835 5,348,364 1,325,471 33%
28% 20,021,501 20,258,128 236,627
Exp.
27% d) 20,021,501 20,021,501 -
TOTAL REQUIREMENTS 6,673,835 5,348,364 1,325,471 33% 27% 20,021,501 20,021,501 -
NET (Resources - Requirements) 1,706,860 265,140 (1,441,720) - 236,627 236,627
a) Approximately 85% of the property taxes are collected in October and November.
b) Delinquent FY 2008 taxes exceeded amounts estimated.
c) Expect revenue to increase as work crews expand but work crew revenue will be less than budgeted.
d) IGA with Sheriffs Office based on actual expenditures. Year-to-date expenditures are less than budgeted.
Sheriff 702
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Year End
RESOURCES:
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
Beg. Net Working Capital
$1,169,561
$ 1,178,512
$ 8,951
33%
n/a
$ 1,169,561
$1
178
512
$ 8
951
Revenues
,
,
,
Tax Revenues - Current
2,365,611
755,694
(1,609,917)
33%
11% a)
7,096
836
7
096
836
-
Tax Revenues - Prior
Federal Grants
42,928
168,267
125,339
33%
131% b)
,
128,785
,
,
239,137
110,352
US Forest Service
9,500
24,000
10,945
18
000
1,445
(6
000)
33%
33%
38%
2
28,500
28,500
State Grant
26,464
,
10,728
,
(15,736)
33%
5%
14%
72,000
79
392
72,000
79
392
SB #1065 Court Assessment
22,333
18,557
(3,776)
33%
28%
,
67
000
,
67
000
Marine Board License Fee
32,981
-
(32,981)
33%
0% c)
,
98
944
,
98
944
Narcotic Task Force
Des Cty General Fund Gr
t
36,667
27,500
(9,167)
33%
25% d)
,
110,000
,
27,500
(82,500)
n
Des Cty Transient Room Tax
71,660
811
673
811
673
(71,660)
33%
0% e)
214,980
214,980
Des Cty Other Grant
,
42,056
,
-
-
(42
056)
33%
33%
33%
2,435,020
2,435,020
City of Sisters
131,085
133,338
,
2,253
33%
0% f)
34%
126,167
393
255
126,167
393
255
Des Cty Tax/Fin Contract
917
-
(917)
33%
0%
,
2,750
,
2
750
Des Cty CDD Contract
18,122
18,121
(1)
33%
33%
54
365
,
54
365
Des Cty Solid Waste Cntrt
18,122
18,121
(1)
33%
33%
,
54
365
,
54
365
Des Cty Clerk/Election
1,000
-
(1,000)
33%
0%
,
3
000
,
3
000
Security & Traffic Reimb
8,667
1,316
(7,351)
)
33%
5%
,
26,000
,
26
000
_
.at Belt Program
2,000
2,625
625
33%
44%
6,000
,
6
000
,oiiscellaneous
Sheriff Fees
833
13,655
12,822
33%
n/a
2,500
,
13,655
11,155
Court Fines & Fees
1,667
28,333
2,360
38
126
693
9
793
33%
33%
n/a
5,000
5,000
-
Impound Fees
25,000
,
23,600
,
(1,400)
33%
45%
31%
85,000
75,000
85,000
75
000
Interest
10,000
(3,224)
(13,224)
33%
-11%
30,000
,
30
000
-
Interest on Unsegregated
800
630
(170)
33%
26%
2
400
,
2
400
Grants - Private
-
4,000
4,000
33%
n/a
,
,
4
000
4
000
Sale of Equip & Material
333
626
293
33%
63%
1,000
,
1
000
,
Total Revenues
3,732,752
2,074,658
(1,658,094)
33%
19%
11,198,259
,
11,241,266
43,007
TOTAL RESOURCES
4,902,313
3,253,170
(1,649,143)
33%
26%
12,367,820
12,419,778
51,958
REQUIREMENTS:
Exp. °~o
EXPENDITURES & TRANSFERS
Materials and Services
4,122,607
3,936,072
186,535
33%
32% g)
12,367,820
12,367,820
-
TOTAL REQUIREMENTS
4,122,607
3,936,072
186,535
33%
32%
12,367,820
12,367,820
-
NET (Resources - Requirements)
779,706
(682,902)
(1
462
608)
,
,
-
51,958
51,958
a) Approximately 85% of the property taxes are collected in October and November.
b) Delinquent FY 2008 taxes exceeded amounts estimated.
c) Marine Board fees for marine patrol are received semi-annually in Feb. and June.
d) Additional Byrne Grant revenue will not be received this year.
Payment from Deschutes County (General Fund) will be made in June 2009.
/ Court fines and fees collected by Justice Court in excess of amount transferred to Justice Court Fund to be paid in June 2009.
g) IGA with Sheriffs Office based on actual expenditures. Year-to-date expenditures are less than budgeted.
HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2008
RESOURCES:
Seg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
Grants
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Interfund Grant
Total Revenues
Year to Date
I Budget
Actual
Variance
FY %
Coll.
$ 707,000 $ 972,436 $ 265,436 100% 138%
Revised Year End
Budget Projection Variance
$ 707,000 $ 972,436 $ 265,436
Transfers In-Reserve Fund
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
1,333
208
(1,125)
33%
5%
c)
4,000
4,000
-
531,271
546,700
15,429
33%
34%
1,593,814
1,593,814
-
11,579
-
(11,579)
33%
0%
a)
34,737
34,737
-
88,611
52,937
(35,674)
33%
20%
b)
265,834
257,425
(8,409)
-
2,650
2,650
33%
n/a
-
2,650
2,650
90,000
94,412
4,412
33%
35%
270,000
270,000
-
158,333
108,362
(49,971)
33%
23%
b)
475,000
475,000
-
-
18,008
18,008
33%
n/a
-
18,008
18,008
2,667
-
(2,667)
33%
0%
a)
8,000
8,000
-
-
280
280
33%
n/a
-
280
280
30,483
46,806
16,323
33%
51%
d)
91,450
91,450
-
74,167
53,545
(20,622)
33%
24%
222,500
222,500
-
13,333
12,505
(828)
33%
31%
40,000
40,000
-
31,333
35,180
3,847
33%
37%
94,000
94,000
-
12,667
10,542
(2,125)
33%
28%
38,000
38,000
-
3,033
2,586
(447)
33%
28%
9,100
9,100
42,081
27,220
(14,861)
33%
22%
a)
126,242
129,878
3,6
9,000
9,000
-
33%
33%
27,000
27,000
-
-
-
-
33%
n/a
-
-
-
1,099,891
1,020,941
(78,950)
33%
31%
3,299,677
3,315,842
16,165
8,333
-
(8,333)
33%
0%
25,000
25,000
-
880,412
880,412
-
33%
33%
2,641,236
2,641,236
-
2,695,636
2,873,789
186,486
33%
43%
6,672,913
6,954,514
281,601
Exp.
1,514,856
1,491,112
23,744
33%
33%
4,544,569
4,536,160 8,409
468,843
480,069
(11,226)
33%
34%
1,406,529
1,456,529 (50,000)
25,000
26,577
(1,577)
33%
35%
75,000
75,000 -
50,000
37,500
12,500
33%
25%
150,000
150,000 -
165,605
-
165,605
33%
n/a
496,815
496,815
6,672,913 6,217,689 455,224
2,224,304 2,035,258 189,046 33% 31%
NET (Resources - Requirements) 471,332 838,531 375,532
736,825 736,825
a) Payments received quarterly within 30 days of end of each quarter.
b) Payments are received one month in arrears.
c) Corrections required to DCHD Medicare results in delay in processing for payment.
d) Patient Insurance typically higher during flu season.
MENTAL HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Revised
Year End
RESOURCES:
Budget
Actual
Variance
FY %
C011. %
Budget
Projection
Variance
ReBeg. Working Capital
$ 2,750,000 $
2,695,308
$ (54,692)
100%
98%
$ 2,750,000
$ 2,695,308
$ (54,692)
Marriage Licenses
1,833
2,390
557
33%
43%
5,500
5
500
Divorce Filing Fees
41,667
42,350
683
33%
34%
125,000
,
125
000
Domestic Partnership Fee
667
35
(632)
33%
n/a
2,000
,
2
000
Federal Grants
80,497
(12,815)
(93,312)
33%
-5%a)b)
241,492
,
229,184
(12
308)
State Grants
1,747,795
1,698,012
(49,783)
33%
32%
5,243,386
5,263,386
,
20
000
State Miscellaneous
59,905
15,330
(44,575)
33%
9% c)
179,716
179
716
,
Title 19
100,235
141,841
41,606
33%
47%
300,705
,
300
705
Liquor Revenue
35,333
24,561
(10,772)
33%
23%
106,000
,
106
000
School Districts
33,333
-
(33,333)
33%
0% d)
100,000
,
70,000
(30
000)
Contract Payments
-
3,510
3,510
33%
n/a
-
3,510
,
3
510
Miscellaneous
29,267
25,279
(3,988)
33%
29%
87,800
87
800
,
-
Patient Insurance Fees
72,500
47,327
(25,173)
33%
22%
217,500
,
247
500
30
000
Patient Fees
3,833
2,925
(908)
33%
25%
11,500
,
11
500
,
-
Interest on Investments
'
24,333
33,362
9,029
33%
46%
73,000
,
73
000
entals
5,500
4,125
(1,375)
33%
25%
16,500
,
16
500
.orations
Interfund Contract
3,333
-
(3,333)
33%
0%
10,000
,
3,500
(6,500)
Administrative Fee
1,040
965,600
1,040
948
932
-
(16
668)
33%
33%
33%
33%
3,120
3,120
Crime Prevention Services
47
961
,
,
2,896,800
2,921,800
25,000
,
-
(47 961)
33%
0%
143,884
143,884
-
Total Revenues
3,254,632
2,978,204
(276,428)
33%
31%
9,763,903
9,793,605
29,702
Transfers In-General Fund 516,966 516,966 -
Transfers In-Other 151,275 168,942 17,667
TOTAL RESOURCES 6,672,873 6,359,420 (313,453)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
33% 33% 1,550,899 1,550,899 -
33% 37% 453,825 506,825 53,000
33% 44% 14,518,627 14,546,637 28,010
Exp.
2,817,942
2,626,323
191,619
33%
31%
8,453,826
8,363,297
90,529
1,437,879
1,040,964
396,915
33%
24%
4,313,638
4,304,348
9,290
33
-
33
33%
0%
100
-
100
50,000
37,500
12,500
33%
25%
150,000
150,000
-
533,688
-
533,688
33%
n/a
1,601,063
-
1,601,063
4,839,542
3,704,787
1,134,755
33%
26%
14,518,627
12,817,645
1,700,982
1,833,331
2,654,633
821,302
-
1,728,992
1,728,992
a) Negative variance due to an adjustment for over-accrual of FY 2008 revenue.
Grant billing paid quarterly, in arrears.
State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
a) Services to school districts commence at start of school year and are billed monthly in arrears.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Data Year End
Budget Actual Variance FY % Coll. % Budget Pro'ection Variance
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
Planning-Current
Planning-Long Range
$ (2,777,224) $ (2,667,072) $ 110,152 100%
11,750
(3,601)
(15,351)
33%
1,667
891
(776)
33%
102,833
77,280
(25,553)
33%
573,900
415,248
(158,652)
33%
151,708
107,517
(44,191)
33%
177,333
75,311
(102,022)
33%
243,233
'117,852
(125,381)
33%
228,383
74,894
(153,489)
33%
25,656
15,358
(10,298)
33%
460,492
308,548
(151,944)
33%
201,932
112,881
(89,051)
33%
96% $ (2,777,224) $ (2,667,072) 1100 -t
-10%
a)
35,250
20,000
(15,250)
18%
b)
5,000
3,000
(2,000)
25%
c)
308,500
233,000
(75,500)
24%
c)
1,721,700
1,270,000
(451,700)
24%
c)
455,125
330,000
(125,125)
14%
d)
532,000
225,000
(307,000)
16%
c)
729,700
357,000
(372,700)
11%
e)
685,150
685,150
-
20%
d)
76,967
76,967
-
22%
c)
1,381,475
955,000
(426,475)
19%
c)
605,795
480,000
(125,795)
Total Revenues
2,178,887
1,302,179
(876,708)
33%
20%
6,536,662
4,635,117
(1,901,545)
Trans In-CDD Reserve
827,370
1,399,756
572,386
33%
56%
2,482,111
2,482,111
-
Trans In-CDO Bldg/Elec
752,575
1,144,255
391,680
33%
51%
2,257,725
2,257,725
-
Trans In-CDD Gen Fund
-
-
-
0%
n/a
f)
0
200,000
200,000
Trans In-Newberry (297)
27,571
131,666
104,095
0%
159%
g)
82,714
131,666
48,952
Trans In-Other
33
-
(33)
0%
0%
100
-
(100)
TOTAL RESOURCES
1,009,212
1,310,784
301,572
33%
15%
8,582,088
7,039,547
(1,542,541)
REQUIREMENTS:
Exp. %
EXPENDITURES & TRANSFERS
Admin-Operations Division
774,400
682,180
92,220
33%
29%
h)
2,323,200
2,255,752
67,440
Admin-GIS Division
88,250
83,239
5,011
33%
31%
h)
264,751
249,186
15,565
Admin-Code Enforcement
81,978
74,782
7,196
33%
30%
h)
245,934
235,000
10,934
Building Safety Division
361,233
355,412
5,821
33%
33%
i)
1,083,700
1,176,165
(92,465)
Electrical Division
119,920
90,393
29,527
33%
25%
h)
359,761
240,165
119,596
Contract Services
95,334
121,913
(26,579)
33%
43%
h)
286;002
185,862
100,140
Env Health-On Site Pgm
114,516
96,858
17,658
33%
28%
h)
343,547
324,000
19,547
Env Health-Lie Facilities
180,870
168,216
12,654
33%
31%
h)
542,610
510,000
32,610
Env Health - Drinking H2O
29,352
26,551
2,801
33%
30%
h)
88,057
83,000
5,057
EPA Grant
27,625
22,199
5,426
33%
27%
h)
82,875
78,000
4,875
Planning-Current Division
338,464
295,008
43,456
33%
29%
h)
1,015,391
858,085
157,306
Planning-Long Range Div
187,929
162,016
25,913
33%
29%
h)
563,788
565,000
(1,212)
ency .
Contin
824
460
-
460,824
33%
n/a
1,382,472
-
1,382,472
g
,
TOTAL REQUIREMENTS
2,860,695
2,178,767
681,928
33%
25%
8,582,088
6,760,215
1,821,873
NET (Resources-Requirements)
(1,851,483)
(867,983)
983,500
-
279,332
279,332
Revenues
1,302,179
4,635,117
Expenditures
2,178,767
6,760,215
Net from Operations
(876,588)
(2,125,098)
a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs).
e) Revenue is received primarily in January and February after license renewal statements are mailed out.
f) A transfer from the General Fund will begin in November.
g) Payments are received in installments or as billed. Funds to be transferred in from Fund 297.
h) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours).
i) Expenses increased due to the shift of staffing from Contract Services and Electrical to Building Safety.
ROAD
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Year End
RESOURCES:
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
Beg. Net Working Capital
Revenues
$6,108,195
$ 6,392,830
$ 284,635
100%
105%
$ 6,108,195
$ 6,392,830
$ 284,635
System Development Ch
6,667
1,386
(5,281)
33%
7%
20
000
20
000
Mineral Lease Royalties
1,667
4,095
2,428
33%
n/a
,
5
000
,
5
000
Forest Receipts
State Grant
166,667
-
(166,667)
33%
0%
a)
,
500,000
,
500,000
_
Motor Vehicle Revenue
563,102
2
833
333
458,742
2
(104,360)
33%
27%
b)
1,689,306
1,689,306
City of Bend
,
,
,554,037
(279,296)
33%
30%
8,500,000
8,500,000
City of Redmond
83,333
133
333
-
(83,333)
33%
0%
c)
250,000
250,000
City of Sisters
,
16
667
-
(133,333)
33%
0%
c)
400,000
400,000
City of La Pine
,
-
(16,667)
33%
0%
c)
50,000
50,000
Miscellaneous
-
13
333
11,103
13
792
11,103
4
33%
n/a
c)
-
20,000
20,000
Road Vacations
,
. 333
,
59
33%
34%
40,000
40,000
Interest on Investments
41,667
-
72
639
(333)
30
972
33%
33%
0%
5
1,000
1,000
-
Donations
813
,
,
8%
125,000
125,000
Interfund Contract
290,000
-
-
(813)
(290
000)
33%
33%
0%
2,440
2,440
Equipment Repairs
100,000
62,857
,
(37,143)
33%
0%
21%
d)
e)
870,000
300
000
870,000
30
Vehicle Repairs
33,333
-
(33,333)
33%
0%
d)
,
100,000
0,000
100
000
LID Construction
28,333
-
(28,333)
33%
0%
d)
85,000
,
85
000
Vegetation Management
31,667
-
(31,667)
33%
0%
d)
95
000
,
95
000
,ter-fund: Forester
7,333
-
(7,333)
33%
0%
d)
,
22,000
,
22
000
-ar Washes
Sale of Eqp & Material
1,167
225
000
660
(507)
33%
n/a
e)
3,500
,
3,500
Sale of Public Lands
,
67
222,625
(2,375)
33%
33%
e)
675,000
675,000
Total Revenues
4,577,815
-
3,401,936
(67)
(1,175,879)
33%
33%
0%
25%
200
13,733,446
200
13,753,446
20,000
Trans In - CDD
Trans In - Solid Waste
8,663
287
157
-
2
(8,663)
33%
0%
25,990
25,990
Trans In-Road Imp Res
,
1
947
15,368
(71,789)
33%
25%
f)
861,470
861,470
,
-
(1,947)
33%
0%
5,841
5,841
-
TOTAL RESOURCES
10,983,777
10,010,134
(973,643)
33%
53%
20,734,942
21,039,577
304,635
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,875,690
1,849,504
26,186
33%
33%
5,627
071
5
627
071
Materials and Services
2,538,638
2,931,419
(392,781)
33%
38%
g)
,
7,615
913
,
,
7
615
913
Capital Outlay
Transfers Out
1,808,522
-
1,808,522
33%
0%
9)
,
5,425,565
,
,
5,425,565
-
Contingency
100,000
588
798
-
100,000
33%
0%
300,000
300,000
,
-
588,798
33%
n/a
1,766,393
-
1,766,393
TOTAL REQUIREMENTS
6,911,648
4,780,923
2,130,725
33%
23%
20,734,942
18,968,549
1,766,393
2,071,028 2,071,025-
NET (Resources - Requirements) 4,072,129 5,229,211 1,157,082
Annual payment to be received in January 2009.
o) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing
c) Billing upon completion of work.
d) Payment to be received in June 2009 from various funds
e) Billed to County departments monthly in arrears.
f) Payment to be received quarterly from Solid Waste
g) Seasonal expense includes overlays to occur Spring 2009
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
C011. %
Budget
Projection Variance
RESOURCES:
Beg. Net Working Capital
$ 663,144
$ 700,907
$ 37,763
100%
106%
$ 663,144
$ 700,907 $ 37,763
Revenues
State Miscellaneous
10,963
23,225
12,262
33%
71%
b)
32,890
32,890 -
SB 1145
967,982
1,451,865
483,883
33%
50%
d)
2,903,945
2,903,945 -
Probation Work Crew Fees
11,333
15,543
4,210
33%
46%
34,000
34,000 -
Miscellaneous
1,667
1,265
(402)
33%
25%
5,000
5,000 -
Electronic Monitoring Fee
36,667
55,283
18,616
33%
50%
c)
110,000
110,000 -
Probation Superv. Fees
83,333
88,116
4,783
33%
35%
250,000
250,000 -
Interest on Investments
9,388
12,488
3,100
33%
44%
28,165
28,165 -
Drug Court - Byrne
16,667
-
(16,667)
33%
0%
a)
50,000
50,000 -
Total Revenues
1,138,000
1,647,785
509,785
33%
48%
3,414,000
3,414,000 -
Transfers In-General Fund
52,359
52,359
-
33%
33%
157,078
157,078
Transfers In-Video Lottery
35,333
35,333
-
33%
33%
106,000
106,000
Transfers In-Sheriff
16,667
12,500
(4,167)
33%
25%
50,000
50,000 -
TOTAL RESOURCES
1,905,503
2,448,884
543,381
33%
56%
4,390,222
4,427,985 37,763
REQUIREMENTS: Exp.
Expenditures
Personal Services
1,065,483
975,738
89,745
33%
31%
3,196,449
3;196,449
-
Materials and Services
230,753
265,965
(35,212)
33%
38%
692,259
692,259
-
Capital Outlay
33
-
33
33%
0%
100
-
100
Contingency
167,138
-
167,138
33%
n/a
501,414
-
501,414
TOTAL REQUIREMENTS
1,463,407
1,241,703
221,704
33%
28%
4,390,222
3,888,708
501,514
NET (Resources- Requirements)
442,096
1,207,181
765,085
-
539,277
539,277
a) Byrne grant quarterly information is due 10/31/08, funds will be released in Nov. - Amount released will be $5,816.25.
b) Received two quarters of subsidy with one years worth of AIP funds.
c) Increased use of EMD, in lieu of jail sanctions. Increase court request for EMD.
d) Funding for two quarters received.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
C011. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 571,035
$ 532,187
$ (38,848)
100%
93%
$ 571,035
$ 532,187
$ (38,848)
Revenues
Federal Grants
78,925
131,220
52,295
33%
55%
a)
236,775
310,560
73,785
Title IV - Family Sup/Pres
12,551
15,003
2,452
33%
40%
a)
37,652
40,982
3,330
HealthyStart Medicaid
43,333
23,655
(19,678).
33%
18%
130,000
130,000
-
Child Care Block Grant
25,220
8,719
(16,501)
33%
12%
a)
75,661
87,779
12,118
Level 7 Services
58,398
80,348
21,950
33%
46%
a)
175,193
201,546
26,353
Juvenile Crime Prevention
132,350
74,121
(58,229)
33%
19%
a)
397,050
471,171
74,121
State Prevention Funds
45,833
21,875
(23,958)
33%
16%
0g)
137,500
187,499
49,999
HealthyStart /R-S-G
122,006
357,117
235,111
33%
98%
b)
366,017
357,117
(8,900)
OCCF Grant
246,432
729,986
483,554
33%
99%
739,295
739,295
-
Miscellaneous
2,667
2,650
(17)
33%
33%
8,000
8,000
-
Court Fines & Fees
8,000
19,833
11,833
33%
83%
c)g)
24,000
75,000
51,000
Interest on Investments
8,333
11,833
3,500
33%
47%
d)
25,000
40,000
15,000
Grants-Private
3,333
-
(3,333)
33%
0%
e)
10,000
5,000
(5,000)
Total Revenues
787,381
1,476,360
688,979
33%
63%
2,362,143
2,653,949
291,806
.-ans from General Fund
117,098
117,098
-
33%
33%
351,295
351,295
-
Trans from GF-Other
2,297
1,723
(574)
33%
25%
6,891
6,891
-
Total Transfers In
119,395
118,821
(574)
33%
33%
358,186
358,186
-
TOTAL RESOURCES
1,477,811
2,127,368
649,557
33%
65%
3,291,364
3,544,322
252,958
REQUIREMENTS:
Exp.
Expenditures
Personal Services
189,381
163,039
26,342
33%
29%
568,142
568,142
-
Materials and Services
761,137
665,051
96,086
33%
29%
g)h)
2,283,412
2,514,177
(230,765)
Capital Outlay
33
-
33
33%
0%
100
-
100
Contingency
146,570
-
146,570
33%
n/a
439,710
-
439,710
TOTAL REQUIREMENTS 1,097,121 828,090 269,031 33% 25%
NET (Resources - Requirements) 380,690 1,299,278 918,588
a) FY 2008 revenues received and reported in FY 2009.
b) Projection reduced by Medicaid match reduction.
c) Circuit Court fees increased to Mary's Place.
d) Interest revenue will exceed budget because of increase in cash balance.
I Youth conference donations projected to be less.
Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000.
g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees).
h) Increase in discretionary spending of $129,766.
3,291,364 3,082,319 209,045
462,003 462,003
SOLID WASTE
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Data
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Seg. Net Worsting Capital
$ 1,221,164 $
1,254,853
$ 33,689
100%
103%
$1,221,164
$ 1,254,853
$ 33,689
Revenues
State Grant
15,333
-
(15,333)
33%
0%
a)
46,000
46,000
-
Miscellaneous
11,667
10,893
(774)
33%
. 31%
35,000
35,000
-
Refunds/Reimbursements
-
15,938
15,938
33%
N/A
b)
-
15,938
15,938
Franchise 3% Fees
66,667
27,095
(39,572)
33%
14%
c)
200,000
200,000
-
Commercial Disp. Fees
558,239
512,147
(46,092)
33%
31%
1,674,716
1,674,716
-
Private Disposal Fees
522,571
546,034
23,463
33%
35%
1,567,714
1,567,714
Franchise Disposal Fees
1,608,802
1,549,669
(59,133)
33%
32%
4,826,406
4,826,406
-
Yard Debris
23,416
31,740
8,324
33%
45%
d)
70,249
70,249
-
Special Waste
10,000
830
(9,170)
33%
3%
e)
30,000
30,000
-
Interest
33,333
20,588
(12,745)
33%
21%
100,000
100,000
-
Sale of Equip & Material
16,667
35,614
18,947
33%
71%
f)
50,000
50,000
-
Total Revenues
2,866,695
2,750,548
(116,147)
33%
32%
8,600,085
8,616,023
15,938
TOTAL RESOURCES
4,087,859
4,005,401
(82,458)
33%
41%
9,821,249
9,870,876
49,
REQUIREMENTS Exp.
Expenditures
Personal Services
604,999
592,457
12,542
33%
33%
1,814,996
1,814,996 -
Materials and Services
1,469,219
1,270,677
198,542
33%
29% g)
4,407,657
4,407,657 -
Debt Service
323,929
-
323,929
33%
0%
971,788
971,788 -
Capital Outlay
80,242
22,875
57,367
33%
10% h)
240,725
240,725 -
Transfers Out
620,490
215,368
405,122
33%
12% i)
1,861,470
1,861,470 -
Contingency
174,871
-
174,871
33%
n/a
524,613
- 524,613
TOTAL REQUIREMENTS 3,273,750 2,101,377 1,172,373 33% 21%
NET (Resources - Requirements) 814,109 1,904,024 1,089,915
9,821,249 9,296,636 524,613
574,240 574,240
a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009.
b) Monies refunded from Cedar Creek landscaping contract.
c) Franchise fees are due April 15, 2009.
d) Seasonal collection of yard debris - will even out over the winter.
e) Unpredictable revenue from asbestos and contaminated soil clean-ups.
f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter.
g) Some single, large budget items cause this number to fluctuate.
h) Most capital items not yet purchased.
i) Transfers are processed twice a year - Dec and June.
Risk Management
Statement of Financial Operating Data
Four Months Ended October 31, 2008
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair / Replacement
9iscellaneous
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Repair/ Replacement
Insurance
Loss Prevention
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Defense
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Year to Date
Year End
Budget Actual Variance ~FV, ol l. Budget Projection Variance
$2,500,000 $2,549,708 $49,708 100% 102% $2,500,000 $2,549,708 $49,708
133,970
133,968
(2)
33%
33%
401,910
401,910
95,431
95,432
1
33%
33%
286,294
286,294
59,779
59,780
1
33%
33%
179,338
179,338
321,770
336,148
14,378
33%
35%
965,309
965,309
50,575
53,504
2,929
33%
35%
151,725
151,725
1,000
27,968
26,968
33%
932%
3,000
27,968
24
968
6,667
592
(6,075)
33%
3%
20,000
20,000
,
100
175
75
33%
n/a
300
300
1,667
-
(1,667)
33%
0%
5,000
5,000
8,333
2,240
(6,093)
33%
9%
25,000
25,000
16,667
29,558
12,891
33%
59%
50,000
50,000
-
695,959
739,365
43,406
33%
35%
2,087,876
2,112,844
24,968
33
(33)
33%.
0%
100
-
(100)
3,195,992
3,289,073
93,081
33%
72%
4,587,976
4,662,552
74,576
Exp.
2,932
1,050
141,500
162
433,333
145,643
433,333
33%
11% a)
1,300,000
1,050,000
250,000
122,886
3,000
111,667
125,886
111,667
33%
38%
335,000
335,000
-
424
10,428
421
3,060
53,333
14,333
53,333
33%
9% b)
160,000
148,000
12,000
317,160
8,573
1,065
11,087
55,401
238,333
393,286
238,333
33%
55% c)
715,000
750,000
(35,000)
21,667
21,667
33%
0% d)
65,000
85,000
(20 000)
858,333
679,148
858,333
33%
26%
2,575,000
2,368,000
207,000
120,386
97,292 23,094
33%
27%
64,001
48,269 15,733
33%
25%
33
- 33
33%
0%
184,420
145,561 38,860
33%
26%
361,157
361,157
192,004
192,004
-
100
-
100
553,261
553,161
100
1,459,715
-
1,459,715
4,587,976
2,921,161
1,666,815
-
1,741,391
1,741,391
Contingency 486,572 - 486,572 33% n/a
TOTAL APPROPRIATIONS/EXPENDITURES 1,529,325 824,709 1,383,765 33% 18%
=T 1,666,667 2,464,364 1,476,846
a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge.
b) Savings is based on lower than expected year-to-date expenditures.
c) Year end projection is higher than budget due to settlement/closing of $140,000 claim.
d) Year end projection is higher than budget due to CDD layoffs and possible increase in unemployment claims as a result.
Health Benefits Trust
Statement of Financial Operating Data
Four Months Ended October 31, 2008
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$14,000,000 $14,862,418 $ 862,418 100% 106%
4,159,100
4,244,070
84,970
33%
34% a)
43,667
17,900
(25,766)
33%
14% b)
119,955
114,800
(5,155)
33%
32%
266,667
384,865
118,199
33%
48%
133,333
205,455
72,122
33%
51%
0
11,986
11,986
33%
n/a
-
10,393
10,393
33%
n/a
125,000
164,773
39,773
33%
44%
4,847,722
5,154,242
306,520
33%
35%
TOTAL RESOURCES 18,847,722 20,016,660 1,168,938 92% 70%
REQUIREMENTS Exp.
Expenditures:
Personal Services
37,905
36,056
1,849
33%
Materials & Services
Conferences and Seminars
1,000
1,161
(161)
33%
Claims Paid-Medical/Rx
3,930,883
3,288,449
642,435
33%
Claims Paid-Dental/Vision
536,372
492,325
44,047
33%
Refunds
-
(13,966)
13,966
33% n/
Insurance Expense
119,170
122,017
(2,847)
33%
State Assessments
21,333
63,337
(42,004)
33%
Administration Fee
90,701
90,191
509
33%
PPO Fee
15,692
11,604
4,088
33%
Health Impact
14,267
16,490
(2,223)
33%
Printing
2,667
8,862
(6,196)
33%
Program Supplies
667
-
667
33%
Other
5,054
9,199
(4,145)
33%
Total Materials & Services
4,737,807
4,089,670
648,137
33%
Capital Outlay
-
-
-
33%
Contingency
4,738,644
-
4,738,644
33%
32%
$14,000,000. $14,862,418 $ 862,418
12,477,300 12,732,543 255,243
131,000
50,000
(81,000)
359,866
359,866
-
800,000
1,000,000
200,000
400,000
500,000
100,000
-
11,986
11,986
-
10,393
10,393
375,000
450,000
75,000
14,543,166 15,114,787 571,621
28,543,166 29,977,205 1,434,039
113,715 113,715
39%
3,000
3,000
-
28% c)
11,792,650
9,499,963
2,292,687
31% c)
1,609,117
1,422,272
186,845
(13,966)
13,966
34%
357,511
357,511
-
99% d)
64,000
133,337
(69,337)
33%
272,102
272,102
-
25%
47,077
47,077
-
39%
42,800
42,800
-
111%
8,000
8,000
-
0%
2,000
2,000
-
61%
15,163
15,163
-
29%
14,213,420
11,789,259
2,424,161
0%
100
-
100
0%
14,215,931
-
a
14,215,931
TOTAL REQUIREMENTS 9,514,355 4,125,725 5,388,630 33% 14%
NET (Resources - Requirements) ' 9,333,367 15,890,934 6,557,568
28, 543,166 11,902,974 16, 640,192
18, 074, 231 18,074,231
a) Projection is the amount budgeted for FY 2009, as amended, for HBT payments in the operating funds.
b) Fewer part-time employees opting for plan available to full-time employees.
c) Based on annualizing 18 weeks of claims paid; YTD average is $210,043 per week.
d) State Assessment is paid in August and February. February is estimated to be $70,000
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Four Months Ended October 31, 2008
Year to Date
Revised
Year End
RESOURCES:
Budget
Actual
Variance
% of FY
% Coll.
L Budget
Projection
Variance
Beg. Net Working Capital
$2,393,117
$2,636,885
$ 243,768
100%
110%
$2,393,117
$2,636,885
$ 243
768
Revenues
,
PropertyTaxes - Current
1,992,349
639,013
(1,353,336)
33%
11% a)
5,977,048
5,977,048
-
Property Taxes - Prior
18,883
61,728
42,845
33%
109%
56,650
61,728
5
078
State Reimbursement
7,333
12,880
5,547
33%
59%
22,000
22,000
,
-
Telephone User Tax
268,363
215,464
(52,899)
33%
27%
805,089
805,089
-
Data Network Reimb.
11,333
33,164
21,831
33%
98%
34,000
33,164
(836)
Jefferson County
7,328
4,729
(2,599)
33%
22%
21,985
21,985
-
User Fee
11,167
17,273
6,106
33%
52%
33,500
33,500
Contract Payments
23,333
3,667
(19,666)
33%
5% b)
70,000
70,000
-
Miscellaneous
2,750
3,030
280
33%
37%
8,250
8,250
Interest
16,667
25,811
9,144
33%
52%
50,000
50,000
Interest on Unsegregated Tax
433
449
16
33%
35%
1,300
1,300
Total Revenues
2,359,939
1,017,208
(1,342,731)
33%
14%
7,079,822
7,084,064
4,242
TOTAL RESOURCES
4,753,056
3,654,093
(1,098,963)
33%
39%
9,472,939
9,720,949
248,010
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
1,242,675
1,112,368
130,307
33%
30%
3,728,025
3,728,025
Materials and Services
295,410
230,156
65,254
33%
26%
886,229
886,229
Debt Service
80,000
-
80,000
33%
0%
240,000
240,000
Capital Outlay
44,000
-
44,000
33%
0%
132,000
132,000
Transfers Out
43,333
-
43,333
33%
0%
130,000
130,000
Contingency
1,452,228
-
1,452,228
33%
n/a
4,356,685
-
4,356,685
TOTAL REQUIREMENTS 3,157,646 1,342,524 1,815,122 33% 14% 9,472,939 5,116,254 4,356,685
NET (Resources - Requirements) 1,595,410 2,311,569 716,159 - 4,604,695 4,604,695
a) Approximately 85% of the property taxes are collected in October and November.
b) Most agency contract receipts are expected in November.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Four Months Ended October 31,.2008
RESOURCES:
Beg. Net Working Capital
Receipts:
Security & Traffic Reimb
Miscellaneous
Vending Machines
Telephone Fees - Events
Special Events Revenues
Interest
Parking Fees
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Video Lottery
Total Receipts
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 150,000 $ 142,470 $ (7,530) 100% 95% $ 150,000 $ 142,470 $ (7,530)
6,000
-
(6,000)
33%
-
3,076
3,076
33%
1,500
298
(1,202)
33%
-
140
140
33%
196,000
124,764
(71,237)
33%
2,664
1,645
(1,019)
33%
-
-
-
33%
20,000
9,467
(10,533)
33%
-
-
-
33%
-
588
588
33%
37,500
24,950
(12,550)
33%
17,000
14,000
(3,000)
33%
-
-
-
33%
10,000
-
(10,000)
33%
290,664
178,927
(107,610)
33%
0%
35,000
29,000
(6,000)
77%
4,000
7,076
3,076
5%
6,000
4,798
(1,202)
3%
5,000
5,140
140
20%
610,000
538,764
(71,237)
21%
8,000
6,981
(1,019)
0%
4,000
4,000
-
14%
67,000
56,467
(10,533)
0%
15,000
15,000
-
1%
55,000
55,588
588
9%
280,000
267,450
(12,550)
15%
95,000
92,000
(3,000)
0%
45,000
45,000
-
0%
10,000
10,000
-
14% 1,239,000 1,137,264 (101,736)
Transfers In
332,588
282,588
(50,000)
33%
45%
633,203
633,203
-
TOTAL RESOURCES
773,252
603,986
(165,140)
33%
30%
2,022,203
1,912,937
(109,266)
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
282,000
268,221
13,779
33%
32%
846,075
832,296
13,779
Materials and Services
258,488
178,323
80,165
33%
23%
775,739
716,808
58,931
Debt Service
-
-
-
33%
0%
85,064
85,064
-
Capital Outlay
-
-
-
33%
0%
45,000
45,000
-
Transfers Out
67,000
67,000
-
33%
86%
78,000
78,000
-
Contingency
-
-
-
33%
n/a
192,325
-
192
325
,
TOTAL REQUIREMENTS
607,488
513,544
93,944
33%
25%
2,022,203
1,757,168
265,035
NET (Resources - Requirements)
165,764
90,442
(71,196)
-
155,769
155,769
Accrued Revenue (Accounts Receivable):
Current Month Events 15,021
Prior Months 15,956
Total Accounts Receivable 30,977
Deposits Received for Future Events:
FY 2009:
November
16,618
December
975
January
600
February
1,900
March
8,750
April
5,252
May
2,250
June
1,800
FY 2010
8,365
FY 2011 & Beyond
34,700
TOTAL
81,210
3
E
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
October 2008
Budget
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$ $
_
$ _
Receipts:
Security & Traffic Reimb
3,000
-
(3,000)
Miscellaneous
-
191
191
Vending Machines
_
_
_
Telephone Fees - Events
-
_
_
Special Events Revenues
74,000
62,669
(11,332)
Interest
666
397
(269)
Parking Fees
_
_
_
Storage
20,000
9,467
(10,533)
Camping at F & E
_
_
_
Horse Stall Rental
-
22
22
Concession % - Food
24,000
9,800
(14,200)
Rights (Signage, etc.)
-
3,000
3,000
Interfund Contract
_
_
-
Video Lottery
_
Total Receipts
121,666
85,546
(36,121)
Transfer In:
GF, TRT, Welcome Center 200,000 200,000 -
Total Transfers 200,000 200,000 -
TOTAL RESOURCES 321,666 285,546 (36,121)
REQUIREMENTS:
Expenditures:
Personal Services 70,500 65,798 4,702
Materials and Services 64,622 56,557 8,065
Debt Service _ - _
Capital Outlay _ - _
Transfers Out 67,000 67,000 -
Contingency _
TOTAL REQUIREMENTS
202,122
189,355
12,767
NET (Resources - Requirements)
119,544
96,191
(23,354)
Deschutes County
Fair and Expo Center
Accounts Receivable
October 31, 2008
Current Month
KRDM Dance
1,002
Project Homeless
385
Ticketmaster - Night of Mayhem
646
Sparrow Club Breakfast
2,188
Hunter Jumpers
1,000
Food & Beverage Estimate
9,800
Total Current Month
15,021
Prior Months:
September, 2008
Food & Beverage 9,332
August, 2008
White Stallion Productions 5,509
April, 2006
NW Expo & Trade show 1,115
Total Prior Months 15,956
Total Accrued Revenue as of October 31, 2008 30,977
Deschutes County
Bethlehem Inn (Fund 128)
October 31, 2008
Year to Date Year End
RESOURCES: Budget Actual Variance FY % Coll. % Budget Projection Variance
Beg. Net Working Capital $(2,600,000) $(2,619,549) $(19,549) 100% 101% a) $(2,600,000) $(2,619,549) $(19,549)
Revenues
Grants - Private - 17% 0% 2,700,000 2,700,000 -
Total Revenues - - - 17% 0% 2,700,000 2,700,000 -
TOTAL RESOURCES (2,600,000) (2,619,549) (19,549) 17% -2620% 100,000 80,451 (19,549)
REQUIREMENTS: Exp.
Expenditures
Debt Service (Negative Int Rev)_._ - 29,063 (29,063) 17% 29% 100,000 100,000 -
TOTAL REQUIREMENTS - 29,063 (29,063) 17% 29% 100,000 100,000 -
NET (Resources - Requirements)
(2,600,000) (2,648,612) (48,612)
- (19,549) (19,549)
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2009
Tammy Baney
Conf/Sem &Educ/Trammg (1) -
2,300
314
2,614
Travel Meals
_
Accommodations -
-
-
238
238
Airfare
- - - -
_
-
_
ileage reimbursement -
-
74
-
278
352
- - - -
Ground Transport
-
-
- T.-- - - -
-
- - -
91
- - -
-
_
91
ane---- - -
to
tal Baney - - -
- -
74
-
2,391
-
830
3,295
Will-e Daly
Conf/Sem & Educ/Training
-
26
360
386
Travel Meals -
396
-
12
408
Accommodations -
-
-
540
540
Airfare
Mileage reimbursement -
82
242
324
round Transport -
44
-
44
Total Daly - -
522:
26
- -
1,154
1,702
Dennis Luke
Conf/Sem & Educ/Training
26
219
245
Travel Meals
ccommodations -
-
-
429
429
Airfare _
_
_
_
_ -
Mileage reimbursement -
85
137
246
469
Ground Transport
-
-
Total Luke - - _
-
85
-
163 ;
_ -
895 '
-
1,143
Other Personnel
Conf/Sem & Educ/Training
ravel Meals
Accommodations
Airfare _
_
_
_
_
-
Mileage reimbursement
Ground Trans port
otalOther _
_
_
_
_
-
Total - BOCC Department
Conf/Sem &Educ/Training _ -
-
2,352
893
3,245-
Travel Meals -
396
_
12 '
- - 408
Accommodations
-
-
-
-
-
1,207
-
1,207
- --Airfare
-
-
-
- -
i eage Reimbursement
241
137
766
1,144
round Transport -
44
91
-
135
135
Total - BOCC Depart ment -
681
2,580
2,879
6,140
_ FY 2009 Budget
21,250
(1) The Luke Foundation - $2,300.
11/14/2008
' S
Deschutes County Fair - Fund 619
Revenues and Expenses
FAIR 2008 - SOMETHING TO CROW ABOUT
REVENUES
Gate Receipts
Carnival
Commercial Exhibitors:
Outside
Inside
Food
Livestock Entry Fees
R/V Camping/Horse Stall Rental
Concessions:
Food
Fair Sponsorship:
Rodeo
On-ground Stages
Day
Golf Carts
Food Court
Concert
Presenting Sponsors
Parade Sponsors
Grants
T-Shirts
State Grant
Interest
Miscellaneous
TOTAL REVENUES
EXPENSES
Personnel
Materials and Services
Contingency
TOTAL EXPENSES
Net Fair - 2008
Transfer to Fund 618
Retained in Annual Fair Fund
Beg Net Working Capital
Ending Balance
Actual to
Date Through
FY 2009
October 31,
Additional
Projected
% of
Budget
2008
Estimated
Total
Budget
Variance
462,000
401,040
- 401,040
87%
(60,960)
158,000
158,945
- 158,945
101%
945
92,000
109,050
- 109,050
119%
17,050
39,000
41,700
- 41,700
107%
2,700
12,000
12,750
- 12,750
106%
750
5,000
5,259
- 5,259
105%
259
22,000
23,429
- 23,429
106%
1,429
172,000
178,594
- 178,594
104%
6,594
38,000
41,775 -
41,775
8,000
8,000 -
8,000
13,000
13,000 -
13,000
2,500
3,425 -
3,425
3,500
4,000 -
4,000
35,000
31,940 -
31,940
20,000
- -
-
2,500
2,500 -
2,500
5,000
5,000 -
5,000
3,800
3,726 -
3,726
48,000
- 48,000
48,000
6,000
4,245 -
4,245
27
- _
-
1,147,327 1,048,378 48,000 1,096,378
110% 3,775
100% -
100% -
137% 925
114% 500
91% (3,060)
0% (20,000)
100% -
100% -
98% (74)
100% -
71% (1,755)
N/A 27)
96% (50,949)
185,552
150,774
30,685
181,459
98%
4,093
743,328
738,775
14,597
753,371
101%
(10,043)
28,063
-
-
-
0%
28,063
956,943
889,548
45,282
934,830
98%
22,113
190,384
158,829
2,718
161,547
(28,837)
302,850
200,000
50,000
250,000
52,850
(112,466)
(41,171)
(47,282)
(88,453)
24,013
112,466
112,466
-
112,466
-
-
71,296
47,282)
24,014
24,014
i x
Medical
4,000
9,500
9,500
(5
500)
Contract
14,000
2,800
2,800
,
11
200
Public Information
-
440
440
,
(440)
Temporary Help - Office
20,000
15,083
15,083
4
917
Temporary Help - Labor
38,000
26,861
26,861
,
11
139
Transportation
10,000
14,546
14,546
,
(4,546)
Graphic Design
-
560
560
(560)
Internal Service - Admin Svcs
4,306
3,724
718
4,442
(136)
Internal Service - BOCC
4,304
1,434
717
2,151
2,153
Internal Service - Finance
5,308
4,519
885
5,404
(96)
Internal Service - Legal
8,647
7,599
1,442
9,041
(394)
Internal Service - Personnel
'
2,000
1,677
334
2,011
(11)
Internal Service
- IT
20,871
14,984
3,479
18,463
2,409
Internal Service - IT Reserve
2,308
768
384
1,152
1,156
Food Booth Cash Control
4,500
4,200
-
4,200
300
Gate Receipts Cash Control
16,000
15,227
15,227
773
Major Entertainment
145,000
165,137
165,137
(20,137)
Grounds Entertainment
40,000
36,475
36,475
3,525
Livestock Competition
3,000
1,227
1,227
1,773
Open Class
30,000
26,855
26,855
3,145
Rodeo
65,000
65,086
65,086
(86)
Security
67,000
52,396
52,396
14,604
Water & Sewer
2,000
3,636
3,636
(1,636)
Portable Sanitation
4,500
3,676
3,676
824
Garbage
6,000
4,543
4,543
1,457
Custodial/Janitorial
9,000
-
-
9,000
Grounds Upkeep, Landscape
-
6,210
6,210
(6,210)
Building Repair & Maintenance
5,000
4,182
4,182
818
Equipment R & M
1,200
-
-
1,200
Maintenance Agreements
500
514
514
(14)
Copy Machine Rental
700
395
395
305
Equipment Rental
52,000
64,565
64,565
(12,565)
Rentals
500
-
-
500
Membership & Dues
1,200
1,375
1,375
(175)
Conferences & Seminars
800
-
-
800
Software Licenses
-
500
500
(500)
Program expense
700
700
700
-
Fees & Permits
700
-
-
-
700
Insurance Premiums
39,834
33,376
6,639
40,015
(181)
Telephone
4,000
1,825
-
1,825
2,175
Cellular
700
544
544
156
Promotion
24,000
18,646
18,646
5,354
Printing
6,000
7,741
7,741
(1,741)
Travel
3,400
1,961
1,961
1,439
Refunds and Adjustments
-
2,035
2,035
(2,035)
Premiums-Other
20,000
20,000
20,000
-
Over/Short
500
(234)
(234)
734
Custodial supplies
12,000
5,427
5,427
6,573
Equipment R & M Supplies
200
138
138
62
General supplies
2,500
3,263
3,263
(763)
Office/Copier
800
86
86
714
Postage
2,500
1,975
1,975
525
Queen Court
4,000
4,261
4,261
(261)
Program supplies
1,200
-
-
1,200
Bldg/Grounds R & M Supplies
2,000
13,501
13,501
(11,501)
Safety supplies
500
223
223
277
Shop supplies
1,000
326
326
674
Software supplies
500
-
-
500
Special Supplies
800
-
-
800
Straw & Hay
2,000
10,322
10,322
(8,322)
Electricity
18,000
15,958
15,958
2,042
Gas/Oil/Diesel
4,000
5,868
-
5,868
(1,868)
Heating Oil/Propane
1,000
70
-
70
930
Natural Gas
2,500
1,532
-
1,532
968
Meeting Supplies
50
241
-
241
(191)
Signage
300
-
-
300
Non-Office Furniture & Fixtures
-
28,296
-
28,296
(28 296)
TOTAL
743,328
738,775
14,597
753,371
(10,043)
DESCHUTES COUNTY - ANNUAL FAIR
Budgeted and Actual Materials and Services
Fair 2008 - SOMETHING TO CROW ABOUT
Actual to Date
Through
FY 2009
October 31,
Additional
Total
Budget
2008
Estimated
Projected
(Over)/Under
P
DESCHUTES COUNTY
Annual County Fair (Fund 619)
Balance Sheet
October 31, 2008
Assets
Cash
Total Assets
$ 72,608
$ 72.608
Liabilities
Accounts payable
$ 1,313
Total Liabilities
Fund Balance
Fund Balance
Total Liabilities and Fund Balance
1,313
71,296
$ 72.608
The "Fair Year" is January 1 through December 31.
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Economic Development Fund
Discretionary Grant Program
Organization: Leadership Bend Foundation
Organization Description: The organization is a program conducted by the Bend
Chamber of Commerce to facilitate the training of volunteer citizens to assume key
leadership roles.
Project Name: Leadership Bend Class of 2009
Project Description: Leadership Bend is a 9-month program offered annually. Once a
month participants work together and with local leaders to expand awareness and
understanding of issues and challenges facing the community.
Project Period: August 21, 2008 - June 2, 2009
Amount of Request: $2,000
Previous Grants:
• July 2002: Expansion of program $5,000 (Luke $5,000)
• August 2006: 2007 Class $1,500 (Luke $1,500)
• July 2007: 2008 Class $2,000 (Luke $1,000, Baney $500, Daly $500)
gG~J ` `V cam
w ZA
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.brg
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Bancy
Commissioner Dennis R. Luke x
Commissioner Michael M. Daly
All Three Commissioners
Date: 11"'1 -08 Project Name: L.EAOEZSNtP g£-N0 C3-ASS Or 2009
Project Beginning Date: AUGus'T ZI 17-00 81 Project End Date: (&t Z, 2-009
Amount of Request: 4 2000 Date Funds Needed: I ASAP
Applicant/Organization: 1_EA0Ge_sN%P 6ENO Tax ID 013-12_24 Ci$L
Address: -7 7? NW WAu- ST , SU.{TE ZOO City & Zip: rbr--N 0 q `7 761
Contact Name(s): G-ANi-,1✓ NA J ERA Telephone: 5 41- 3 $'L-3ZZ(
Fax: b $ S-°19 Z9 Alternate Phone: Li 0 T-09 4 D Email: G A`i t.E® 6C.,1oCNA&6 .046
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Declined: By:
Date:
Date:
i
LEADERSHIP
BEND
Leadership Bend 2008/2009 - Grant Application
1. Describe the applicant organization, including its purpose, leadership
structure, and activities.
Leadership Bend is a program of the Bend Chamber developed to facilitate the
training of volunteer citizens to assume key leadership roles.
2. Describe the proposed project or activity.
Leadership Bend is an annual nine-month program. During the full-day sessions,
scheduled once a month (September thru May), participants work together, with
local leaders to expand awareness and understanding of unique issues and
challenges facing our community and region.
3. Provide a timeline for completing the proposed project or activity.
August
Orientation
September
Leadership & Teambuilding
October
Our Community
November
Business & The Economy
December
Communication Day
January
Community Justice
February
Education
March
Health & Human Resources
April
Land & Natural Resource
May
Government
4. Explain how the proposed project or activity will impact the community's
economic health.
Leadership Bend is designed to ensure the continuing vitality of our community by
identifying, educating, and motivating emerging leaders. Its purpose is to develop
informed and committed leaders who understand the issues and needs of our
community, in both economic and other areas.
Leadership Bend - A Program of the Bend Chamber
"Developing Tomorrow's Community Leaders"
Leadership Bend, c/o Bend Chamber - 777 NW Wall St, Ste 200 - Bend, Oregon 97701
541.382.3221 (office) - 541.385.9929 (fax) - 541.408.0940 (cell)
Web site: www.bendchamber.org - E-mail: gayle@bendchamber.org
5. Identify the specific communities or groups that will benefit.
Leadership Bend is open to any citizen residing in Deschutes County. The program
provides broad-based perspectives to familiarize participants with the Central
Oregon community's needs, opportunities, and resources. Selection is determined
by an applicant's willingness to invest the time required for active participation in the
program.
6. Itemize anticipated expenditures. Describe how grant funds will be used and
include the source and amounts of matching funds or in-kind contributions, if
any. If the grant will support an ongoing activity, explain how it will be funded
in the future.
Land & Natural Resources is our April 2009 Session and if the grant is awarded,
Deschutes County will be the Session Sponsor for this day, receiving special
acknowledgement on the day's agenda and on all other agendas and documents,
once funding is approved. In addition, grant dollars will be spent on the continuing
cost of the 9-month program: September thru May - monthly facility rentals and
lunch costs.
Leadership Bend - A Program of the Bend Chamber
"Developing Tomorrow's Community Leaders"
Leadership Bend, c/o Bend Chamber • 777 NW Wall St, Ste 200 • Bend, Oregon 97701
541.382.3221 (office) • 541.385.9929 (fax) • 541.408.0940 (cell)
Web site: www.bendchamber.org • E-mail: gayle@bendchamber.org
INTERNAL REVENUE SERVICE
DISTRICT DIRECTOR
P. O. BOX 2508
CINCINNATI, OH 45201
Date:
a t 2r C97
~Zv LEADERSHIP BEND FOUNDATION
ATTN:BEND CHAMBER OF'COMMERCE
63085 N. HIGHWAY 97
BEND, OR 97701
Dear Applicant:
DEPARTMENT.OF THE TREASURY
Employer Identification Number:
93-1224982
DLN:
317321102
Contact Person:
SU YIM LEE
Contact Telephone Number:
(916) 974-5361
Accounting Period Ending:
June 30
Form 990 Required:
Yes
Addendum Applies:
No
NOV 2 a 19,~ 7
Based on information supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from federal income tax under section 501(a) of the Internal
Revenue Code as an organization described in section 501(c)(3).
We have further determined that you are not a private foundation within
the meaning of section 509(a) of the Code, because you are an organization
described in section 509(a)(2).
If your sources of support, or your purposes, character, or method of
operation change, please let us know so we can consider the effect of the
change on your exempt status and foundation status. In the case of an amend-
ment to your organizational document or bylaws, please send us a copy of the
amended document or bylaws. Also, you should inform us of all changes in your
name or address.
As of January 1, 1984, you 'are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of $100
or more you pay to each of your employees during a calendar year. You are
not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA)
Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, if you are involved in an excess
benefit transaction, that transaction might be subject to the excise taxes of
section 4958. Additionally, you are not automatically exempt from other
federal excise taxes. If you have any questions about excise, employment, or
other federal taxes, please contact your key district office.
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary. However, if you
lose your section 509(a) (2) status, a grantor or contributor may not rely
on this determination if he or she was in part responsible for, or-was aware
of, the act or failure to act, or the substantial or material change on the
part of the organization that resulted in your loss of such status, or if he or
she acquired knowledge that the Internal Revenue Service had given notice that
you would no longer be classified as a section 509(a) (2) organization.
Letter 947 (DO./CG)