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2009-12-Minutes for Meeting August 18,2008 Recorded 1/2/2009DESCNUTES COUNTY OFFICIAL RECORDS CJ ~009'~~ NANCY BLANKENSNIP, COUNTY CLERK COMMISSIONERS' JOURNAL 111111111101111111111111 01/02/2009 08:29:47 AM 2008-12 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 18, 2008 Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Melton. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Susan Ross and Teresa Rozic, Property & Facilities; David Inbody, Assistant to the Administrator; David Givans, Auditor; and Anna Johnson, Communications. Also present were Larry Blanton and Ruth Jenkin, Sheriff's Office; and ten other citizens, including representatives of the media. Chair Luke opened the meeting at 1:35 p.m. 1. Bethlehem Inn Community Grant Request. Erik Kropp said that the Bethlehem Inn group is asking for $30,000 in grant funds for a case manager, based on matching funds and their fundraising plans. Jon Basham of the Inn said that they have worked hard to cut expenses through staff layoffs and reducing some programs. Suzy Reininger added that they are working with NeighborImpact on some of the programs, and refer residents to COIC for help finding jobs. They also work with the County Mental Health Department regarding some of their residents. She explained some of the upcoming events to raise funds and public awareness. The group then discussed how title to the facility is being held, and when CDGB funding will take effect. Mr. Kropp recommended that the County provide half now, and the other half when the intergovernmental agreement is completed. The consensus of the Board was to release $15,000 at this time. Minutes of Administrative Work Session Monday, August 18, 2008 Page 1 of 5 Pages 2. Update regarding Redmond DSL Land Exchange. Teresa Rozic gave an update of the proposed exchange. The planning group met and a map was presented at that time, showing 238 acres to go to Deschutes County. The National Guard Armory would be reduced from 28 to 10 acres, off the proposed County parcel, per a request from the National Guard. (She referred to an oversized map at this time) The State has identified 128 acres on top of Round Butte that they would like, along with 160 acres off Fryrear Road. Commissioner Luke pointed out that the Round Butte land can be ten-acre parcels that have great views, and paved road for access. Ms. Rozic stated that the south Redmond plan has to be approved; then the State can spend money on appraisals. The 238 acres is not a legal lot of record. It cannot be appraised until the rights of way are approved. They want an easement to the training grounds, and 19th Street rights need to be negotiated. It all needs to be addressed in a letter of intent. The consensus of the Board was to move forward and keep the Board informed of progress. 3. Jail Project Plan Update. Mr. Kanner stated that some items have been added to the scope. Vern Almon of KMD gave an overview of the changes. The cost originally was $70 million but he has worked with the Sheriff and others to bring it down to about $40 million. (He provided a handout.) The group discussed the specific items at this time. A lengthy discussion took place regarding funding aspects. Commissioner Luke stated that properties that may be sold to fund the jail project should be identified at this time even if nothing is done with them right now. Commissioner Daly added that he does not want to see property sold at a fire sale. He does not think that the County properties that could be sold for this reason will generate enough money for the project. Susan Ross said that the other cost estimates would be more clearly defined once the design development is completed. Minutes of Administrative Work Session Monday, August 18, 2008 Page 2 of 5 Pages Dave Kanner stated that he continues to focus on the 218 acres. The market for industrial parcels is still strong, and this type of property is not available in most places in Oregon. The zone change process is time consuming, though. Commissioner Daly stressed that the County needs to know how much money there is to work with. He is not willing to support the project until he knows what the County can afford. Commissioner Luke said that they need to have a jail that works. They do not want to have to go back to fix problems later. Sheriff Blanton said the last resort would to go to the taxpayers if they have done everything else they can to generate funding. The consensus was to go forward with design development, with the understanding that some elements may have to be revised or eliminated, but there could be possible extra expenses to make those design changes. 4. Internal Audit Work Plan Discussion. David Givans said that most of the work items have been planned previously, some are in progress, and some will be worked in as time allows. Under # 16, the Clerk wants this evaluated to make sure that only those who need to have access are able to do so. Commissioner Melton thinks that it is important to look at Road costs since funding is going to be needed to keep projects operational. Mr. Kanner said that it is hard to start with 280 miles that need work and narrow it down. If they stop sealing and repairing, how long would it take to get to the point of having to tear them out and start over; or do you let the roads turn back to gravel. There is a cost associated with going back to gravel but it is a one-time cost for the most part. It may be possible to come up with a fairly exact figure. Commissioner Luke said that specialized equipment is needed for snowplowing and most contractors do not have it. Now that times are slow, some contractors want to see this work contracted out. The workers do roadwork in the summer and snow plowing in the winter. Minutes of Administrative Work Session Monday, August 18, 2008 Page 3 of 5 Pages Commissioner Melton would like to see a committee review what can be contracted out that can perhaps save money. She asked if equipment can be leased out for some projects. Commissioner Luke stated that you are better off owning equipment. There is a concern if work is contracted out and is not handled properly. When you do it yourself, you are more accountable. The previous committee suggested that the County was better off not privatizing most of this work. Contractors have to pay additional taxes, and also have to pay at least as much as the County does for materials. Mr. Kanner suggested that this issue be discussed at the next regular Road Department update. MELTON: Move approval of the audit work plan. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 5. Economic Development Grant Fund Requests. • La Pine Rodeo Association - Annual Rodeo - Commissioners Melton and Daly granted $1,000 each. • National Alliance of Mental Illness (NAMI) - Sol Wachtler Presentation - Commissioners Daly and Melton granted $500 each. • Sisters Organization for Activities and Recreation (SOAR) - ARTS Discovery Program at Sisters Middle School - Commissioner Melton granted $500. • Society of Ropeway Technicians - Promotion - Commissioner Melton suggested that they come back after they are operational. No funds were granted. • Redmond Chamber of Commerce - Leadership Redmond - Commissioners Luke and Melton granted $500 each; Commissioner Daly granted $1,000. 6. Update of Commissioners' Meetings and Schedules. None were offered. Minutes of Administrative Work Session Monday, August 18, 2008 Page 4 of 5 Pages 7. Other Items. None were discussed. 8. Executive Session, under ORS 192.660(2)(1), employment-related performance review. At 4:45, the Board went into executive session. No formal action was taken. Being no further discussion, the meeting adjourned at 5:05 p.m. DATED this 18th Day of August 2008 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair nw:~Xw~ Tammy (Baney) Melton, Vice Chair ATTEST: Recording Secretary Minutes of Administrative Work Session Monday, August 18, 2008 Page 5 of 5 Pages wl Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, AUGUST 18, 2008 1. Bethlehem Inn Community Grant Request - Eric Kropp 2. Update regarding Redmond DSL Land Exchange - Susan Ross 3. Jail Project Plan Update - Susan Ross 4. Internal Audit Work Plan Discussion - David Givans 5. Economic Development Grant Fund Requests: La Pine Rodeo Association - Annual Rodeo National Alliance of Mental Illness (NAMI) - Sol Wachtler Presentation Sisters Organization for Activities and Recreation (SOAR - ARTS Discovery Program at Sisters Middle School Society of Ropeway Technicians - Promotion 6. Update of Commissioners' Meetings and Schedules 7. Other Items 8. Executive Session, under ORS 192.660(2)(i), employment-related performance review PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherivise indicated. Ifyou have questions regardinga meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. 19 - J ~J co E a; co Qb s x U- th N d1 C~ r1° v 0 _g~ 0~ ? 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O N } F - z W U J CD M 2 O Ir ■ LL ~i 0 (I) 0 U H D O U LL O w Pill _J Q z Q U D O U O CC LL F - z UJ U J m a_ OW j o UJ co E -0 z Y aQLL LL H co 2 O U- w_ A V Deschutes To: County Audit Committee cc: Dave Kanner, Board of County Commissioners From: David Givans - County Internal Auditor Date: 7/2008 Re: Internal Audit Workplan FY 2008 - 2009 {Approved by Audit Committee} PROPOSED WORKPLAN & TIMING CURRENTLY IN PROGRESS 1. Health benefits trust - Review of services (EBMS) (N 80 hrs) 8/08 2. Gas Card controls (-20hrs) 7/08 {Addition} 3. IT Audit - internet usage (-120 hrs) 12/08 EXTENSION of 07/08 workplan work (Timing and priorities, estimated) 4. Solid Waste - Capital projects/Follow-up {Reduce to follow-up only} (-80 hrs) 12/08 5. Human Resources - identified areas (-250 hrs) 3/09 6. Road - Costs and identified criteria (-200 hrs) 5/09 NEW ITEMS SCHEDULED (Timing and priorities, estimated) 7. Peer review and associated preparation (-120 hrs) 9/08 8. Global follow-up on outstanding recommendations (-80 hrs) 11/08 9. External Auditor RFP support (-40 hrs) 12/08 10. Computerized audit - selected expenditure procedures (-150 hrs) 7/09 TO BE WORKED-IN (Timing and priorities, estimated) 11. Cash Handling audits - (-120 hours) (throughout 07/08) i. RV Park (10/08) / DA (1/09) 12. General follow-up reports - (May be able to get some support staff assistance) (N80 hrs) i. 8/08 - Justice court / MH ii. 9/08 - County Admin - Grants / Health iii. 10/08 - CDD / State Grant in Aid (SO & AP&P) iv. 2/09 - AP&P v. 3/09 - Clerk / Gas cards vi. Other IT/Dept consultant reports as needed 13. Assistance to Solid waste on Franchise fee increase (-20 hrs) 14. Ongoing assistance to departments following up on recommendations (80). 15. Ongoing assistance to Mental Health and Health Depts. on implementing recommendations (N60 hrs) 16. Building maintenance - Building card issuance procedures Pagel of 2 (L) 'O 12 c a 0 -o p rnL O 0 0 0 c c c co =a) n U c ~ ~ c m 22cmmQN m 'C G a c aci~ rnmz a o LL a) ~a OL0-Fa w E w 0 a') 0 t` w N a m~CD CL 0i EC/) m li o E2 4 2 E m O U) N y l4 C U N L/) w M 0 C~ O co a) "O O N O O =3 :3 'O U X 'C N C72°U Lum iin r) -r ca cE C VJ C 0 Q L ca /Ln v 4- O J O m rn O 0 N M1 W 0 0 N 0 0 0 0 0 0 0 0 0 0 O O G' 0 0 C 0 0 on o ~ 0 0 0 0 0 r~ o u~ o „ c 0 0 1., o r7 0 _n Cl - 0 0 0 ci vi C.7 v, c M J~ c 0 0 0 0 0 0 0 0 0 0 O Cl 0 0 0 0 0 0 0 LO 0 1- 0 0 0 0 0 0 0 N O IO 0 0 0 0 0 0 0 CO O M IO C 0 LO O O LO I I e- N - fA 0 EA EA 69 EA 6% 1603, 6,3, 69 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 t') C) 0 0 0 0 0 0 i~ ` N I 0 O 0 O 0 LO 0 IO 0 0 0 C 0 C fA 69 69 fA 0 0 EA EA 64 16A 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IO O 0 0 0 0 8 8 8 h N 0 O 0 LO 0 0 0 0 0 0 O O IO N 0 64 EA 0 0 0 EA 0 EA U-) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C C C ~ M N Cl) N 0 N 0 \ 0 ~ 0 N K O U 0 co c a) 0 U a) ~ LY c ~ U c o a) LL _N ) c a) o E c > N O U Q C N _ U Y 0 .O. 0 03 > y N c a) O N p _ Z 'o a) Z '6 LL } O U) O 11 O O c (a C 'U V O L LL w c9 a} O `1 -p ` Q O 'O 0 > > O C - L C C (n N j -O 2 O L a m ~ a) ~ E i Z O U Y F I 3 Li [ iq Lq [ F t i i f L. C C .n C a O O O O O 0 r N u~ m O ° IA m n o r A O O d V F ~ ~r, cD ILj O a M' r O O O p 0 O h y l'- o n N e O O 6 J t A (DD O co tp A 69 0 69 fR O O O p O O O p D o 0 V 0 o C. u) N e e ] a N L o co 9 n 0 9 7 1 1 i C O a d LA v c C c m 'm R E m ~ LV ~ c LO d E m O Qa e For: 8/11 Economic Development Fund Discretionary Grant Program Organization: National Alliance of Mental Illness (NAMI) of Central Oregon Organization Description: This organization offers educational classes and events for those with mental illness and their families. NAMI also promotes a monthly support group at St. Charles Medical Center. Project Name: Sol Wachtler Presentation Project Description: Sol Wachtler is a former New York State Supreme Court Justice who was diagnosed with bi-polar illness and ended up in jail. He will be addressing the impacts of the November ballot measures requiring mandatory sentencing on people with mental illness. Project Period: Event scheduled for October 1, 2008 Amount of Request: $2,400 ($1,400 for advertising, $600 for pre-event reception and $400 for hotel and rental car for Judge Wachtler) Previous Grants: None ® Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tay Baney Commissioner Michul 111. Daly Commissioner Dennis R. Luke All Three Commissioners Dote: AK Project Nome. J u aGE So c, wq c44 i c.Ei t~12ESE.t! IA-h akJ Project Beginning Dote: q c Project End Dote: Ao -/-do Amount of Request: 1~ Z 4406 Dote Funds Needed: 9 - ° Appiicont/Orgonizotion: /Vi~ o v, Toy W e404 3 Address: P. Q . t ~C 7 -C. -2 City & zip: 13E~ 0 - 9 7 7c Contact Name(s): 2)451 v va "DEE" AAa1%1S0A1 Telephone: S I - 3 S 2 -0 9' Fox: S - -o Alternate Ph® ~J En:oil: ~Peh`z On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: CENTRAL 0 fl MI OREGON National Alliance on Mental Illness Board of Directors August 1, 2008 Deanna Hansen President NAMI (National Alliance on Mental Illness) Central Oregon"s chapter's mission statement is: education, advocacy, and support. The organization reaches out to those Gary Smith afflicted with mental illness and to their family members offering educational classes Vice President and events. NAMI CO also promotes a monthly support group which meets at St. Charles Hospital which offers support and advocacy. Central Oregon's chapter is Roger Olson governed by a twelve member Board of Directors. Past President The mandatory sentencing measures which will appear on our November ballot Emily Colburn (numbers are being applied to these measures today) will greatly impact our jail and Secretary prison system. First time property and drug offenders will be mandated to a prison term which will cause more prisons to be built and maintained. This will result in more Steve Welbourn monies having to be directed to the criminal justice/prison system. Treasurer It is our understanding that there is no consideration for treatment programs vs. Eileen White incarceration in these measures. It is strictly mandated prison sentences which would Support Group Facilitator mean funding would go to prisons and jails instead of treatment programs. Mental health treatment programs have reduced recidivism . These programs have saved the Beth Quinn tax payer great expense from simply warehousing the mentally ill in jails and prisons. Statistics show over 50% to as high as 75% of the jail and prison population have mental illness. Catherine Speckmann PhD Judge Sol Wacthler, a former New York State Supreme Court Justice who fell from grace Tarina Tonge due to his bi-polar illness and landed in jail will be addressing these issues in his presentation on October 1, 2008, 7 p.m. at St. Charles Hospital. Judge Wacthler has Patricia Von Riedl stated he is shocked Oregon has these measures on an upcoming ballot as most states have done away with mandatory sentencing due to the high cost of these programs not only to the tax payer, but also to the individuals who suffer from mental illness. Liltan McBride Without treatment it is extremely difficult to return to society and to become a productive citizen who is not in further need of tax supported programs. Jim Link Our request for grant funds is $2400 $1400 will be used for advertising 600 Pre-event reception 400 Hotel and rental car for Judge Wachtler NAMI CENTRAL OREGON - PO BOX 7462 - BEND, OREGON 97708 (541) 408-7779 - www.narnicentralore o~ n_org My bio: SOL WACHTLER served as a Justice of the New York Supreme Court (1968-1972) and Judge of New York's highest court, The New York Court Of Appeals (1973-1992). In 1985 he was appointed Chief Judge of that court and Chief Judge of the State of New York. He was Chairman of the National State/Federal Judicial Council. An honor graduate of Washington and Lee University and its law school, he has been awarded thirteen honorary Doctor of Law Degrees and has been a scholar in residence at several law schools as well as lecturer abroad on behalf of the United States Information Service. He authored the book After the Madness (Random House), co-authored the novel: Blood Brothers (New Millennium) and was a critic at large for New Yorker magazine. He recently authored a section in the book: Serving Mentally Ill Offenders(Springer). In 2002 he was presented with the President's Award by the Mental Health Association of New York and the 25th Anniversary Award from the Coalition of Mental Health Associations of the City of New York. Last year he was presented with an Achievement Award by National Alliance of the Mentally III (NAMI) and the Clubhouse of Suffolk County's Mental Illness Awareness Award. He is presently the Chairman of the Board of the Law and Psychiatry Institute of the North Shore- Long Island Jewish Health System and a Life Trustee of that Health System. He is a contributor and member of the Advisory Board of the Community Health Report (Civic Research Institute New York Universtiy) and is currently a Professor of Law at Touro Law School and a member of its Board of Governors. I do hope we can arrange for a mutually agreeable date in October and I look forward to seeing you at that time. CENTRAL nflmi National Alliance on Mental Illness OREGON AN EVENING..... WITH A SUPREME COURT JUSTICE WHO FELL FROM GRACE )INTO PRISON NAMI (National Alliance on Mental Illness) Central Oregon Chapter invites you to become a partner in bringing an outstanding speaker to Bend on October 1, 2008. Judge Sol Wachtler, a former New York Supreme Court Justice will be addressing the shortcomings of the judicial and penal systems for people with mental illness and drug and alcohol related crimes. Judge Wachtler tells it like it is from his own personal experience in prison. This presentation is especially pertinent at this time with the mandatory prison sentencing measures which will appear for vote on Oregon's November ballot. These measures will enforce prison sentences for those with mental illness and drug and alcohol addiction who are first time offenders instead of offering them treatment. If either of the measures passes, it will result in more tax dollars being spent on prisons instead of treatment programs. Judge Wachtler was the rising star of New York State's Republican Party. By the mid 1980's he held the state's highest judicial position, Chief Judge of the Court of Appeals. Wachtler had his eye on the New York governor's mansion and it appeared he was very likely to win this race. However as it turned out, he never had a chance to run. On November 7, 1992, the FBI arrested Wachtler and charged him with extorting money from his ex-mistress. Wachtler pleaded guilty to threatening to kidnap the woman's daughter and was disbarred. He spent 13 months in a federal prison which was not a white collar country club prison. During imprisonment, he was placed in solitary confinement. At the time of his arrest, he was diagnosed with bipolar disorder which was heightened by his self medication, antidepressants and stimulants. Now sixteen years later, Wachtler has emerged from the hell imposed by this illness to become an advocate for mental health reform. Frustrated by the disconnect between the legal and mental health professions, he founded an organization that is dedicated to helping experts in both arenas find common ground. "The law has always been concerned with who did it and psychiatrists are concerned with why they did it, he explains. What we're trying to do is have an understanding between the disciplines. He founded the Law and Psychiatry Institute. Its mission is to educate the judiciary about mental health disorders. It's staff works with the courts in rendering objective evaluations and treatment for defendants with mental illness and also offers training seminars in clinical forensic mental health issues for lawyers and judges. Wachtler's dedication to these issues can be traced back to the highest and lowest points of his life: his years on the bench and his months behind bars. Please join us in bringing this dynamic speaker to Central Oregon. We have a great opportunity to make a difference in the way mental illness drug and alcohol related crimes are viewed in the criminal justice system. St. Charles Behavioral Health Center is sponsoring the room for the event which will be held at the hospital's Wellness Center. Could you join us with sponsorship in the form of endorsement and dollars for the event and advertising? We would like to carry the Judge's message to not only the criminal justice system, but also to the public that if mental illness and imprisonment could happen to him, it could happen to anyone. In 2002 Judge Wachtler was awarded the President's Award by the Mental Health Association ofNew York NAMI CENTRAL OREGON - PO BOX 7462 - BEND, OREGON 97708 (541) 408-7779 - www.namicentraloregon.org Board of Directors Deanna Hansen President Gary Smith Vice President Roger Olson Past President Emily Colbum Secretary Steve Welbourn Treasurer Eileen White Support Group Facilitator Beth Quinn Catherine Speckmann Phi Tarina Tonge Patricia Von Riedl Lillah McBride Jim Link 08!30;2005 14:31 F.kX 5033784381 CORP DIFISION CERTIFICATE State of Oregon OFFICE OF THE SECRETARY OF STATE Corporation Division 1, BILL BRADBURY, Secretary of State of Oregon, and Custodian of the Seal of said State, do hereby certify: NATIONAL ALLIANCE FOR THE MENTALLYILL OF CENTRAL OREGON was incorporated under the Oregon Nonprofit Corporation Act on January 27,1984 and is active on the records of the Corporation Division as of the date of this certificate, In Testimony VAereof, I have hereunto set my hand and affixed hereto the Seal of the State of Oregon, BILL BRADB URY, Secretary of Stai e 2002 By c~ _ .Marilyn k.-Smith' August 30, ZOOS Come visit us on the internet at http://www.filinginoregon.com FAX (503) 378-4381 1201 Internal Revenue Service Date: October 3, 2005 Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 NATIONAL ALLIANCE FOR THE MENTALLY ILL OF CENTRAL OREGON PO BOX 7462 BEND OR 97708-7462 Dear Sir or Madam: Person to Contact: Robert Molloy ID# 31-04023 Toll Free Telephone Number: 8:30 a.m. to 5:30 p,m. ET 877-829-5500 Federal Identification Number: 93-0933410 This is in response to your request of August 31, 2005, regarding your tax-exempt status. In October 1988 we issued a determination letter that recognized you as exempt from federal income tax. Our records indicate that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records indicate that you are also classified as a public charity under sections 509(x)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to you are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, Cindy Westcott Manager, EO Determinations here was a time when Sol Wachtler seemed unstop- pable. Over the course of two decades the rising star of New York's Republican party had vaulted himself from Long Island town councilman to State Supreme Court judge. By the mid-1980s he held the state's highest judicial position, chief judge of the Court of Appeals. Yet even this-leading one of the largest court systems in the Western hemisphere-looked like a career prelude for the eloquent and insightful jurist. Indeed, Wachtler had his eye on the gover- nor's mansion. And many political insiders figured it was his race to lose. As it turned out, he never had a chance to run. On November 7, 1992, the FBI arrested Wachtler and charged him with extorting money from his ex-mis- tress. As the media later reported, the yearlong scheme involved dis- guises, lurid phone calls and letters, and implied threats of kidnapping. Fifteen years later, Wachtler has emerged from that hell by taking a high- profile road to redemption. The man once touted to be the nation's first Jewish president has transformed himself into one of its most visible mental health advo- cates. Although he still finds it mortifying to discuss that chapter of his life, lie does so frequently, speaking without fee to mental health groups around the country Wachtler later pleaded guilty to threatening to kidnap the woman's daughter, was disbarred, and spent 13 months in a federal prison. At the time of his arrest, psychiatrists diagnosed him with bipolar disorder, his condition exacerbated by a toxic combination of prescription sleep aids, antidepressants, and stimulants. "You'd be hard-pressed to find a story of anyone who was as high as I was and who was as low as I got. Trying to come back from that has been hell," Wachtler says during a phone interview with by Magazine. "There's an expression: 'One door closes and another opens.' But it's hell in the hallway." 24 1 by Spring2008 As lie puts iu!"There are many things you can do in your lifetime that you feel like bolsting about, but never being in prison." e ~ial Taking a stand ofh'0~Lit 'Arhen Wachtler stands before an audi- ence, he uses his platform-and his story-to address the shortcomings of the judicial and penal system for people with mental illness. Although his marriage weathered the scandal, Joan, His wife of 55 years, rarely accompanies him on speaking engagements. "She can't stand hearing about it," he says. "And I find it difficult to speak about it-terribly difficult. And embarrassing." And still, this is the path Wachtler has chosen. Each time he steps up to the podium it means dredging up his spectac- ular freefall. Why does he put himself through it? "When I left prison I had a choice to go to New Mexico and live a quiet and restful life or to UT to not onl• make amends for what I had done to the lives of other people, but to redeem something of a repu- tation," says Wachtler, who regained his law license last fall. "One of the ways of doing that is tying to help people who have gone through, or are going through, what I went through. l'm saying to the pub- lic, 'if it could happen to me, it could happei to anyone. Wachtlcr's com- mitment to mental health reform isn't limited to words. A decade ago, frus- trated by the discon- nect between the legal and mental healt' professions, he founded an organization that is dedicated to helping experts in both arenas find common ground. "The law has always been concerned with who did it and psychiatrists are concerned with why did lie do it," he explains. "What we're trying to do is have an understanding between the disciplines." To that end, the Law and Psvchiat-y Institute (LPI), which is part of the Nort Shore-Long Island Jewish Health System produced a training film for New York C police oflicers on the apprehension of opposite Page: Sol Wachtler relaxes at his home in Greenbush, NY. At a staggering fall from grace, the former chief judge of the New York Sta Court of Appeals has reemerged as an outspoken mental health advoc Jurist Sol Wachder's long road back by Nicole Peradotto . -AN I.T f t S~ ill Above: The Wachtler clan in 1965. From left to right are Marjorie, Joan, Philip, Lauren, Sol, and Alison. Right: Wachtler lost a tight race for Nassau County executive in 1967 but gained a valuable ally in Nelson Rockefeller, then governor of New York. Below: Wachtler swears in as Court of Appeals judge in 1973 as Rockefeller (center) looks on. Eleven years later, Wachtler would be appointed to serve as chief judge of the court. suspects with mental illness. It launched a pilot program for the Nassau County Police Deparunentin which social workers accompanied police on domestic violence calls so they could care for the children. Since part of the institute's mandate is to educate the judiciary about mental health disorders, its staff works With the courts in rendering objective eval- uations and u-eaunent for defendants with mental illness. It also offers train- ing seminars in clinical forensic men- tal health issues for lawyers and judges. Like so match of his advocacy, Wachtler's dedication to these issues can be ti-aced back to the highest and lowest points of'his life: his years on the bench and his months behind bars. "1 remember when I was sen- tenced, the judge said: 'There's no question that there's mental illness here. But I can't understand how any- one could be so mentally ill and still go to work,"' Wachtler recalls. "Judges shouldn't he that ignorant, but nrtnv don't know the difference between schizophrenia and it hangnail. So they have to be taught to know what they're dealing with and what they're looking at." l,hrough the LP1, Wachtler is a-Ving to launch vet another ambitious project: it cen- by Spriiicl2008 u<il mental health court where defendants could be evaluated, adjudicated, and appro- ptiately sentenced and u-eated. "We don't think in terms of' tying to cure these people, so the put them in prison," he says. "Nowhere do they talk about t -eaunent. That's what we try to do through the mental health courts. It's u'eat- ing them instead of making them more dysfunctional by incarcerating them. "I'm not saying let mentally ill people go free if they've committed a clink. But they should be put in u-eaurtent so when they do get out they won't commit another crime." Fear of stigma Therc are several reasons why Wachtler himself didn't net help, even as his erratic behavior ttu-ned criminal. Before his arrest, his depression was so pronounced that he would hole up in it hotel room for d,ts at it Lillie, Spendill"' his entire stay sleeping or cry in(. Nflien his twife, it clinical social worker, pleadecl kith hill, to src it psychiatrist, lie refused. Witchtler knew what could happen if the media got \cincl cal it. He'd seen others' political dreams derailed once their illness \cas made public. There teas Thonnas Eagleton, for instance, the 19712 Democratic vice presidential c,ut- didate who was removed from the ticket after revelations of mental illness and elecu-oshock therapy. To a would-be governor, then, OW stigma of it disorder t\,as more pet ih.in" than the prospect of -it diagnosis. "It's that same stigma Lhat keeps so miiw people front seeking help \Wachtler "it causes it stercouping of people kith psychiau is disahilit that keeps us front recognizing the fact that there is uramu'iu. So thew keep evervthing hidden. And they 2 6? ,,-eers are destroyed, and h Wachtler wasn't diagnosed tar disorder until his arrest at 62, having bipolar's trademark high for at least four decades prior. At time, he was a newlywed, a thriving law tudent, and president of the student bar ssociation at Washington and Lee University a Lexington, Virginia. "It's a strange thing, but I .idn't consider it a burden a• a bad thing," he recalls. I was able to work with nonaaous energy. I needed cry little sleep when I was in my panic suite, and the depressions leren't that severe. "The swings weren't exacer- ated until I reached my early Os. They were more pronounced, tit even then very manageable. uvrs able to manage until I :tried to self-medicate. Then went way off the charts." Leading up to his arrest, Jachtler's capacity had been lbsurntially diminished by is unrestricted use of four pre- :ription drugs, all of which list iania or mood swings as possi- le side effects. In the Wachtler .ography King e f the Mountain 'Prometheus Books, 1998), '111101 -John M. Caher notes tat he took more than 1,000 :bleu of a prescription stimu- nt over a 16-month period to ,eviate his depression. In the ght months before his arrest, had taken 200 plus doses of ileep aid recommencled only r short-term use-a week to 10 days, a' example. 'The more of these [pills] 1 took, the )use things became. And the speeches I ade then were bizarre in many ways," 'achtler notes. On the way to one such talk decided that the schoolteachers he was address knew enough about the topic he is slated to lecuU'e on-the U.S. COnstitLr- ln. Instead, he stood before them and mbled on about an arcane tort doctrine. "After I gave my speech, my chief 'ministator said, 'What the hell was that about? First, you were supposed to talk about the Constitution. Second, you were talking so fast.' "And I said, 'No, you were listening too slowly.'" At the time he started to abuse the med- ication, Wachtler was facing crises at every turn. His marriage was langttishing. Severe headaches had him convinced he had a ter- minal brain tumor. He was engaged in a his morning I was awak- T ned by an overpowering ench. The stainless steel seatless toilet in the corner of my cell, which is equipped with an extraordinarily powerful flushing device, has backed up. Raw sewerage gushes from the other cells into mine. "Dante- esque" is the only word that comes to mind as I raise my feet and sit on my metal slab bed. I have been in prison for only two days and I cannot endure it. -From Sol Wachtler's After the Madness nasty lawsuit with then-New York Governor Mario Cuomo over the state's court budget. Disconsolate over the end of his affair with a New York socialite, he concocted an elaborate plot to lure her back. "I don't blame my actions on my mental illness," Wachtler says. "I blame my actions on the fact that I was too driven in my pro- fession to seek help. As a result, I not only destroyed my career, but I hurt a lot of very innocent people. "One of the reasons for my downfall was narcissism, the belief -and i guess my illness was conu-ibuting to this-that I could do anything, i could be anything. Now I realize that I'm filled with all the weakness that brings out all the doubts that beset everyone. I'm not nearly as good as I thought I was." There are those who would disagree. Among them is Charles.l. Hynes, district attorney of Rings County in Brooklyn, site of the state's first mental health court. According to Hynes, Wachtler's work on behalf of people with mental illness may even eclipse his judicial career- a career characterized by ground- breaking decisions that led to the broadening ol'protections for women, people with disabilities, and racial minorities. "He's been really indefatigable with this issue of mental health," says Hynes, who has known Wachtler for more than three decades. "Having suffered from his own condition lie's in a much bet- ter position than those who have not been ill to address these issues. People sit up and take notice when someone with his stature is willing to talk about it. "He was an absoluteh, brilliant and progressivejudge who Wrote extensively on civil rights, and his opinions are very well-written," Hynes adds. 'But at the end of' the day, I think lie would opt for the legacy he's established on behalf of people victimized by mental illness." The next chapter After his release from jail, Wachtler wrote a prison memoir titled After the Madness (Random House, 1997). Included in the book are passages from the journal he maintained during his 30 days in solitary confinement. After another inmate stabbed him in the back, guards kept him in seclusion for his safety. "I pleaded with the guards for some- thing to write with, and they gave me a I'/%~- inch pencil stub," \Wachtler recalls. 1f] by h & h c~ t /adn't been able to write clown what was ning to nae-all those thoughts that going on in my mind-i wouldn't have remembered a day of it. Day and night merge, and it's just awful. i tell you, if your are not mentally ill wlltn you go in you will become mentally ill." Since then, Wachtler has pressed for legislation that would ban the practice of placing prisoners with mental illness in solitary confinement. Although illegal in some states, it's still permitted in New York. 11'110t fbr the sake of the inmate, for our sake-for bringing ourselves a notch up in civilization-we should not be putting the mentally ill in solitary confinement he says. "That's a terrible thing to do. Even Texas, which is not a model of penal reform, won't put a mentally ill person in the hole." Besides tirelessly advocating for mental health reforms, Wachtler teaches a popular class on the First Arnendnlent at Long Island's Touro Liw Center and is founder and chief executive of CADRE, an alterna- tive dispute resolution firm. "'hat's more, he's realizing his drearn of " e don't think in terms of trying to cure these people, so we put them in prison. Nowhere do they talk about treatment. That's what we try to do through the mental health courts. It's treating them instead of making them more dysfunctional by incarcerating them. practicing law again: fourteen years after he was stripped of his law license, Wachtler learned in October that he was reinstated to practice law in New York. At 77, he intends to work pro bono, representing mentally ill clients in the context of pending lawsuits. Asked if he lives with regret, Wachtler pauses before acknowledging that it's a fact of his life. "i often feel that I would like to have clone many things that I will never be able to do. I've learned so much about the fi -ailty of the human condition, about peo- ple and their weaknesses and strengths, that I could be a much better judge than I ever was. But i will never have that opportunity." No doubt, Wachtler's regrets--as well as his revived legal career-will figure in his new book, it sequel to rifler the ;ldarfness that he doesn't figure will he clone before 2009. The updated nlenloir will detail his comeback front disgracer. his efforts to re- deem his rep waiion, to return to a normal, productive life and-inasmuch as it is possi- ble for a mall who regularly revisits his ghosts-to put the past behind hint. He's already chosen the title: HP11 in the Halfruay. Nicole Prradnllo is llrr Inanagi ng Milo) and a ron II ilnr lorfirbp Magazine and edilnr of thr )iMv aiixirq and deln'es.sion magazine, espcranza. Wachtler's wellness tips ■ Find a good psychiatrist. ■ Don't succumb to lethargy. "The first time I met mine "Whenever I feel lethargic, I force was the day of my arrest, when myself to exercise-I walk all awful I was taken to a mental unit lot-or write." in the hospital literally in chains. I have been with him ever since." ■ Find strength in your family, "I have four children and eight grandchildren, and they're just ■ Stay on your medication. fabulous. Before my oldest grand- "There are times when I feel son started college last fall, i sat I don't want to be captive to him down and told him the whole pills, and there are times, story. He was very indifferent. I quite frankly, when I miss don't think he can cast me in that the euphoria. But I take my role. To him, I'm Grandpa, and medication religiously." that's someone else. And that's fine by me." (`l by Spring2008 Photo: GARY GOLD for by For: 8/18 Economic Development Fund Discretionary Grant Program Organization: La Pine Rodeo Association Organization Description:. Formed in 2002, the La Pine Rodeo Association is a non- profit organization dedicated to the operation of an annual rodeo, maintenance of the rodeo facilities, promote local youth participation in equestrian events and sponsor other community events contributing to the preservation of "our Western Heritage." Project Name: La Pine Rodeo Project Description: Dubbed "The Greatest Little Rodeo in Oregon," the annual La Pine Rodeo has been sanctioned by the Professional Rodeo Cowboys Association (PRCA). In 2008, there were 341 entries for the event. This grant request is for promotion of the event. In 2007, the total cost for advertising the event was $10,722.84. Project Period: July 6, 2009 Amount of Request: $4,500 Previous Grants: • September 2002 - $2,000 (Daly $2,000) • December 2002 - $8,900 (Daly $8,400; Luke $500) • May 2004 - $2,000 (Daly $2,000) • October 2004 - $4,000 (Daly $4,000) • May 2006 - $3,500 (Daly $2,000; Clarno $1,000; Luke $500) • March 2007 - $2,500 (Daly $1,000; Melton $1,000; Luke $500) • January 2008 - $1,500 (Daly $500, Melton $500; Luke $500) 'C F rV Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541)'388-6570 - Fax (541) 385-3202 - DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tanuny Bailey X Commissioner Michael M. Daly X Commissioner Dennis R. Luke X All Three Commissioners X Date: 8-7.2009 Project Name: la Pine Rmlro 2009 Project Beginning Date: 672009 Project End hate: -6.2009 Amount of Request; x4.500.00 Date Funds Needed: I X1-2('"`' hi Pina Rmfixt AyEOOi:dio„ I 54-212584e) Applicant/Organization: Tax 1D Address: 1'O Box 674 - - I City & Zip: 1.3 fine 97739 I Contact Name($): s-1o" Morrison Telephone: 536-7.506 Fax: 536-751)0 Alternate Phone: 420-9899 Email: i'sneisl~3rnnusn.crnu On a scparate nheet, pleavc briefly amcwer the following questions: 1. Describe the applicant: organization, including; its purpose, leadership structure, and activities. 2. Dcacribc the proposed project or activity- 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed prQicct or activity will impact the community's economic health 5. Identify the specific communities car groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind cortlributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. s Applieml. may he cantacted during the review prose..,, an(I asW to provi(le a (;oynplete line item twdgdl. Amount Approved: Declined: £o-d By: Date: By: 9L£9'9£9'079 siaN aouaJOU Date: Wd LZ:6 Boot 'go 1sn6ny 'Aepud La Pine Rodeo FAX 501(c) (3) non-profit organization EIN #54-2125846 TO. Dave Inbody From: Florence Neis Deschutes County Board of La Pine Rodeo Assn Commissioners Fax: 385-3202 Datelrime: 8/8/2008 9:19 AM Phone: 388-6570 # pages 11 (including cover page) Re: Discretionary Grant Application - cc: Scott Morrison FY 2008-2009 Dear Mr. Inbody: Attached is our discretionary grant application for next summer's rodeo. In the past we submitted our application in the spring; however, we were recently advised to submit our application earlier in the fiscal year (hence the submittal now). I faxed our 2008 grant report last month. If you have any questions, please call or email me. Thanks, Florence S Neis, Secretary La Pine Rodeo Association PO Box 674 La Pine OR 97739 Home/Fax (541) 536-5376 Cell (541) 410-6177 fsneis62coo)insn.com My Docs\Neis Cover Sheet Rodeo.doc 6o-d 91£S-M-6179 siaN a0uaJOU Wd LZ:6 90OZ '80 }sn6ny 'Aepu.,i Li Piffle Rodeo La Pine Rodeo Association "`The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 50143) Organization ElV #54-2125846 Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 536-9471 Florence Neis Secretary 536-5376 Directors Tony Sorba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 De Martin 536-1532 Cheri Stark 536-7788 Rod wells 536-5301 August 7, 2008 Dave Inbody Deschutes County Commissioner 1300 NW Wall Street, Suite 200 Bend OR 97701 FAX 385-3202 Re: Discretionary Grant Program Application Dear Mr. Inbody: Attached is our discretionary grant application and backup paperwork for FY 2008-2009. We recently submitted our report for 2007-2008. If you have any questions, please call me. The La Pine Rodeo Association fully appreciates the county's continued interest and support of our annual July 01 weekend rodeo. Sincerely, 7 Scott Morrison V President 541.420.9889 P.O. Box 874, La Pine, OR 97799 • (541) 595•-7500 E-mail info@lapinerodeo.com Z0'd 9L£S-9£S-6179 SION a3UaJ013 Wd LZ:6 800Z'90 3sn6ny 'Aepu j La Pine Rodeo Association "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 501(c)(3) Organization EIN #54-2125846 Item #1 uaoe I Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 550-945. Florence Neis Secretary 536-5376 Directors Ton y Borba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 De Martin 536-1532 Cheri Stark 536-7788 Rod Wells 536-5301 August 7, 2008 The La Pine Rodeo Association was formed by a volunteer group in 2002, which soon formed a board of dirrctors, became a non-profit organization, and drew up by-laws, conflict of interest policy, budgets, and committed themselves entirely to bringing awareness to La Pinc and the grc atcr South County Region in the form of the great American and Western tradition of it sanctioned rodeo. The rodeo has been in existence for the last six years as a .sanctioned rodeo following in the footsteps of Sisters Rodeo. This was the plan and dream of this group of volunteers. Sisters has taken years to achieve its goal as a PRCA sanctioned, nationally recognized and nationally sponsored event to central Oregon. La Pine Rodeo has dubbed itself, "The Greatest Little Rodeo in Oregon," and we are fast becoming just that. We are surprisingly just a step below Sisters already in that we are and have been sanctioned by a Professional Cowboy Association for the last six years, the NPRA, and this was not an easy feat. The rodeo board has a mission and that is to gent enough land to bring year- round equestrian events for the entire community. The horse clubs, the high school rodeo, the individual events related to rodeo would have this available for all activities related to these things, year roundl (Please see attached Mission Statement.) The rodeo is growing and becoming the place to be over the July 4"' Weekend in Southern Deschutes County. In 2008 we had 341 cntricr, our rodeo is becoming quite popular amongst the NPRA. The Board of Directors is in the left hand column of this (cttc.,r. They are all volunteers and for the most pars, work full time at their own jobs- they work tirelessly and unselfishly to bring this event to the community and for the awareness of La Pine and the Greater I.<i Pine area- We would appreciate your time and help in our quest. Thank you, The La Pine Rodeo Board, Members and Volunteers P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail info@lapinerodeo.com b0'd 9/-£9-9£9' 6bg siaN 93uaJOld AV LZ:6 800Z'90 }sn6ny 'Aepu3 La Pine Rodeo Association La Pine Rodeo is d 50143) Organization ID #54-2125846 Scott Morrison President 536-7500 dreg Roush Vice President 9546397 Dustin Crockett Treasurer 536-9411 Florence Neis Secretary 536-5376 Directors Cony Sorba 815-8031 cony DeBone 771-8725 Ken Gibson 536-8094 De Martin 536-1531 Steven Small 536-6077 Cheri Stark 536-7799 Rod Wells 536-5301 Item #1 page 2 La Pine Rodeo's Mission Statement The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of crooting a non profit corporation dedicated to the implementation of the following board goals. 1. To create and implement an annual rodeo in the to Pine. community for the purpose of providing entertainment, recreation and preservation of the great western tradition of rodeo. 2_ To create and maintain a rodeo facility in Southern Deschutes County (La Pine Area) that can be used year round for organized and casual equestrian activities by the residents of the La Pine area. 3. To create and sponsor other community events that utilizes the rodeo facilities and contributes to the preservation of our Western Heritage. 4. To stimulate interest and promote growth in the community of La Plne and southern Deschutes County. S. To encourage and promote our local youth to participate in equestrian and western events. 6. To create a non-profit corporation. 7. The non-profit corporation will be in charge of maintaining and organizing the rodeo facilities and the rodeo board will be the governing body. 8. To support any other lawful activity that is not for protit that can utilize the facilities and directly benefit the local community at large. P.O. Dox 674, La Pine, OR 97739 . (541) 536-7500 E-mail infoolapinerodeo.com SO'd 9L£S-9£9-I.bS siaN a3uaJo13 Wd LZ:6 90OZ '80 }sn6ny 'Aepu3 La. Pile Rodeo La Pine Rodeo Association ` Mhn~ "The Greatest Little Rodeo in Oregon" La Pine Rodeo is a 501c Organization 10 #54.2125846 Items #2, 324 L.5 Scott Morrison President 536-7500 Greg Roush Vice President 954-6397 Dustin Crockett Treasurer 536-9471 Florence Neis Secretary 536.5376 Directors Tony Barba 815-8031 Tony DeBone 771-8725 Ken Gibson 536-8094 Di Martin 536-1537 Cheri Stark 536-7788 Rod Wells 536-5301 /august 7, 2008 The proposed project is the annual La Pine Rodeo held every year on or near the Fourth of July weekend- The timeline is June 1, 2009 through July 6, 2009, The project greatly showcases La Pine and provides an economic boost to this area every year. Every business in Southern Deschutes and Send area benefits from not only the thousands of visitors from the eight Western States and Canada, but from the 340+ cowboys, cowgirls and families traveling through from one rodeo to another on "The Cowboy Christmas Weekend." The entire community of La Pine benefits from all of the above, including the youngsters who take part and help out each year. Please see the itemized list from 2008, describing the advertising expenditures. The rodeo 15 growing and becoming better known and in the future the Board would like to not only rely totally on sponsorships, but on having its own land and facilities that will keep the organization more fluid. Thank you for your time and attention to this request. The La Pine Rodeo Association Scott Morrison, President P.O. Sox 874, La Pine, OR 97739 • (541) 538-7500 E-mail info@iapinerodeo_com 90'd 9L£S-9£9-079 siaN a3u=l~ Wd LZ:6 900V90;sn6ny 'Aepu3 LA PINE RODEO ADVERTISING 2008 Item #6 Item Cost PROGRAM GUIDES Day Sheets $ 111.06 Program Guide Printing $ 1,876.25 Artwork $ 250.00 Complimentary ads (Pepsi, Shop Smart, Community 1st Bank, Septic Service, Wickiup Storage, Chamber of Commerce) $ 2,050.00 Program Guide giveaways (VIP/Guests) - 70 $ 210.00 Day Sheets giveaways (VIP/Guests) $ 50-00 Sub-Total: $ 4,547.31 Ads Sold $ 2,585.00 Total Expense: $ 1,962.31 POSTERS Printing $ 249.44 Total. $ 249.44 RADIO ADS Ticket Giveaways - Tough Enough to Wear Pink campaign $ 108.00 Ticket Giveaways - Portland/Eugene/local radio) $ 1,728.00 Total $ 1,835,00 Ticket Promos (Gift Certificates/VIP/Guests) $ 2,040.00 Total: $ 2,040.00 MERCHANDISE COSTS Merchandise cost $ 1,397.31 Merchandise giveaways (Rodeo Queen 9 items) $ 110.00 Tough Enough to Wear Pink board shiets $ 200.00 Subtotal: $ 11707.31 Merchandise sold $ 1,089.50 Total: $ 617.81 NEWSPAPER/CABLE ADS Portland paper (Bona Fide Country) $ 450.00 Central Oregon Norse Journal $ 174-25 Frontier Advertising $ 108.00 Christmas Valley Tourist Guide $ 60.00 Newberry Eagle $ 341.25 Crestview & Chambers cable stations $ 91.00 Total: $ 1,224.50 Deschutes County Grant Application Report 7122/2008 Pagel of 2 9L£S'9£S'6Vg siaN aouaJoI:~ (includes cover/poster ads) (includes consultant fee $250) Wd LZ:6 900V90 3sn6ny 'Aepu=j LA PINE RODEO ADVERTISING 2008 Item #6 Item Cost WEB SITE Little d Technolody $ 650.00 Total: $ 650.00 RODEO QUEEN EXPENSES $ 1,379.00 Total $ 1,379.00 TICKETS Frontier Advertising (printing) $ 279.57 Total: $ 279.57 MISCELLANEOUS COSTS FOR OTHER PRINTED ADVERTISING Flyers, brochures, membership letters, float decorations $ 350.00 Invoicing/accounting and mailing costs $ 134.21 Thank You letters $ 63.00 Total: $ 484.21 TOTAL EXPENDITURE: $ 10,722.84 Figures based on actual expense per Treasurer's Report, tallies kept by Sharon Small, Coordinator of merchandising, and estimates by Florence Neis, Secretary Deschutes County Grant Application Report 7/22/2008 Page 2 of 2 80-d 9L6S-M-079 siaN aOuaJoi j NV LZ:6 90OZ X80 3sn6ny 'Aepu~ Secretary of State Corporation Division 255 Capitol Street NE, Suite 151 Salam. OR 97310-1327 Phone:(503)9ar-2200 Fax:(503)378-4381 www.flilnginoregon.com Registry Number: 173971-91 Type: DOMESTIC NONPROFIT CORPORATION LA PINE RODEO ASSOC. PO BOX 574 LA PINE OR 97739 Acknowledgment Letter The document you submitted was recorded as shown below. Please review and verify the information listed for accuracy. If you have any questions regarding this acknowledgement, contact the Secretary of State. Corporation Division at (503)986-2200. Pleasc refer to the registration number listed above. A copy of the filed documentation may be ordered for a fee of $5.00. Submit your request tc the address listed above or call (503)986-2317 with your Vise or MasterCard number. Document ARTICLES OF AMENDMENT Filed On 05/02/2005 Name LA PINE RODEO ASSOC. Principal Place of Business PO BOX 674 L4 PINE OR 97739 Mailing Address PO BOX 674 LA PINE OR 97739 Secretary JO ANN ANDERSON PO BOX 674 LA PINE OR 97739 SHAMAR ACK 05/02/2005 60'd Jurisdiction OREGON Registered Agent TEDD A ANDERSON 53335 ALICE DR LA PINE OR 97739 President TEDD A ANERSON 53335 ALICE DR LA PINE OR 97739 9L£9'9£9' lb9 siaN 93"JDld Nonprofit Type PUBLIC BENEFIT WITH MEMBERS Wd LZ:6 900V90 }sn6ny '(spud R#r^ 27 05 01:51a Ted & JaAnn Flneterson 641-536-9202 p.2 WO-22M Articles or Seww ry of stale Cwp-adan i' M310n 255 ClpltoJ St NE, Sttlte f 51 6MGM, OR 9=0-1327 RWQjn0"on.C0m RoomwNuemx J - to *"Ordange with Oreeon f%QAwed Stahtle 192.410492490, dw Infonnstfen on Oft appllr~1,on is public reed, PCs We mmt retem this Infoamaslon to au on uCt and fl w 6e lee on Please Type or Print our wetFSlta, L;a&b to t>utKk Ink. For 0ff~` use 1) Wweot~Cartt*oaATtartagt~~q~ 2) SrATST1iEARtIC.LE ~ tmau*.VTHE AAnOLr(e) n,7; 19 AW-kaM To READ, (Annah a 30p&Mb etllet jr n0=L%ry,) Immr 3) THe AWNDYExr WAIF Abw= QN- (rt more Iran on! ■nrrorrrsn 1ta..~~, Cheat am apprap.l~p tFO1t ~ : BUSiN6SSIPROFESSIONAL CORPoRA=N •OW1.13,4,e,7) ONPROFfr CORPORATION M-MPlete baly 1, Z 3.5.9.7) daft & aeepam of akh arratmmmt) 8U3M=PRMRM0p, CMPoRAU M ONLY 4) Qt1WA7MAPPmamL,,y.81A71,Wtr ShatehMW arbm was mqubvd to adgA the aMmuin atq gz Mw YOta "m as f dwAW, aa.q tartar of d~ dums MetMat aQlpd~ Fab ltd Va o "bead FOR AGAR= ❑ shwwoofdar act" wee not f*Qutred b adopt the smerxlnmxs). The nnmx mern(s) was adopted by the boatel of dndms wkhout Sharehaklarandm. Q The vorporaion Me hat 19mW any shares of sboek Sheraho)der mss" R4 k to adopt the amendment(s). The i pied by the tneorporatm or by the bo&d 6) Exmcwtatt KOWROFir CDRPDRAm" ONLY FILED .MAY o-2 2m- OREGON SECRETARY OF STATE 5 CROCK( TmAPPitWMT1e STAMMW W42_ee 1b"*5 W e"n" was out rmgr&c& The gmwWn MWq) war appravad by a G AQdmi vc4e of ft board of direatM or Inom orajom. © Mawr hlaffybor" Approval wee rearmed The tnernbertlrlp vole wee as +4 MR69ra Mwt&uf FArnogtr Rowwar to VOID ammin= vow wow cmg rata wet atnaC 4 Vtta to a art FOR A('LlR1..I.r. PAnW Nara Tide 7) 00KTACr MAW Cr. qumtlarm wm rue x ft) DAYM4G IAAY~ER (hN74QlaisatnQl.) FEES PAWt,dp,tia S56 No F" far Nmprow Two crew eery aw* cwy (opwa m P--dnY poet 4m aawarua3abf& p1d RMPA dm*ptfiW im Co potation Clvlslon.a Altlr>r Faaamgb6paid-16+19Aa Cam.nleamMMV WW aqrida1 SM ROM bpi a mmam"I Q Sapawk Ftreat forywpMbarlgt 113 May- o Zoo 5 - 57 - y ~ o 0~*d 9L£S'9£S'6n siaN 93uaJoI.~ AV LZ:6 BOOZ 'BO )sn6ny 'Aepu.~ 'Apr. _27 05 01a51a Ted & JORnn Rnderson S41-63S-9202 p-4 La Pinue-Rodeo La Pine Rodeo Association P.O. BOX 674 LA PME, OREGON 97739 ON * 54-2125846 A,rtide S. Dissolution Clause for IA Pore, Rodeo Assoc April 21, 2005 In tht- event of the liquidation, dissolution, or termination of the corporation, any assets and property remabim$ after payment of orcditom and ncces„sary cxpcmes of liquidation, dissolution or termination shall be distributed to an organization for a public or charitable purpose, a rciig'ious corporatioq the United States, or to an organization which is recognized as exempt with the meaning of section 501( c )3 of the Internal Revenue Code of 1996, or the corresponding suction of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose in the manner determined by the Board of Directors. Tedd Anderson, President Larry Pearce, vice President Jim Court, Treasurer Jo Ann Anderson, Secretary April 21, 2005 ~ ~'d 9L£9-9£9-6179 s12N a3uaJoId Wy LZ:6 800Z '80 }sn6ny 'Aspud For: 8/11 Economic Development Fund Discretionary Grant Program Organization: Sisters Organization for Activities and Recreation (SOAR) Organization Description: This organization is a park and recreation district in the Sisters area that offers more than 300 different sports, recreation and child care programs to more than 3,000 children annually. Project Name: ARTS Discovery at Sisters Middle School Project Description: ARTS Discovery is a program for underserved, at-risk 7`h and 8`h grade students that teaches art skills, leadership, participatory respect for the community and the environment, self-discovery and expression. For 55 minutes each school day, these students will meet with a core teacher. Local artists are hired to conduct hands-on workshops. Lessons include the natural sciences, community service projects and field trips to galleries, the Deschutes National Forest and historic sites. Currently, this program serves 60-80 students per year. The Roundhouse Foundation, Caldera and Sisters School District have committed funds and in-kind support for this year. Project Period: September 2008 - June 2009 Amount of Request: $3,000 (Total expenses = $20,500; Core teacher $14,850; Guest artists $3,000; Materials $1,000; Administration $1,650) Previous Grants: • August 2000 - $3,000 Activities Building (DeWolf $1,500, Swaringen $1,500) • August 2001 - $1,000 Geotechnical Fee (Luke $1,000) • August 2007 - $1,500 ARTS Discovery (Luke $500, Daly $500, Melton $500) • July 2008 - $2,000 Scholarship for Youth Activites and Childcare (Melton $1,000; Luke $500; Daly $500) a?'iZ JKES wZ° Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - ww ..deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Michael M. Daly Commissioner Dennis R. Luke All Three Commissioners x Date: 07/30/08 Project Name: Arts Discovery at Sisters Middles School Project Beginning Date: 09/02/08 Project End Date: 06/15/09 Amount of Request: $3000 777~ Date Funds Needed: ASAP - school year starts Sisters Organization for Activities #31395 Applicant/Organization: and Recreation Tax ID Address' P.O. Box 2215 City & Zip: Sisters, OR 97759 Contact Name(s): F-t Stafford Telephone: 541-771-2787 Fax: 541-549-2098 Alternate Phone: 549-2099 x 2037 Email: kitintuit(n.hotmail.com On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Amount Approved: By: Date: Declined: By: Date: 1. S.O.A.R. is a non-profit organization committed to maintaining an emphasis on prevention plans for youth. They provide opportunities for residents to lead active and healthy lifestyles through recreation, enrichment and sports programs. 2. ARTS Discovery is a unique program for 7th and 8th grade underserved, at- risk youth that teaches art skills, leadership, participatory respect for the community and the natural environment, self-discovery and expression. It results in a positive view toward a productive future career, improved grades and attendance, diminished deviant behavior and good choices in the challenges of this most critical period in their lives. 3. For 55 minutes in every school day of the year students meet with core teacher, Kit Stafford. Local artists (from all disciplines) are hired to conduct hands-on workshops. Lessons in the natural sciences, community service projects and field trips to galleries, Deschutes National Forest and historic sites are part of the class curriculum. 4. The arts expand cultural tourism dollars in our area and the arts enhance the way of life and environment for our citizens. Paying Central Oregon artists (and career scientists) to teach builds the full circle of interest, appreciation, participation, promotion and creation of jobs. The diverse types of art and the rich cultural backgrounds of the artists and scientists in our region provide opportunities for education encounters. We are serving the health of the economy and our community by providing underserved youth with options and skills. 5. ARTS Discovery serves 60 - 80 youth per year. The primary factor in selection for participation is economic (students qualifying for the free and reduced fee lunch program) and potential or active at-risk behavior. The class has been identified as the number one priority for student retention in the district. In addition to the youth served, Central Oregon artists, arts organizations, local businesses and galleries benefit from the promotion of the arts. 6. Expenses: Core teacher $14,850 Guest artists 3,000 Materials 1,000 Administration 1,650 $20,500 The Roundhouse Foundation, Caldera, and Sisters School District (in-kind office and classroom space) have committed funds this year. An annual campaign is in process which relies on community support in the form of local organizations, businesses (in-kind donations), foundations and individual's donations. +E INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: NO V SISTERS ORGANIZATION FOR ACTIVITIES AND RECREATION C/0 TOM COFFIELD DIRECTOR PO BOX 2215 SISTERS, OR 97759-2215 DEPARTMENT OF THE TREASURY Employer Identification Number: 93-1214147' DLN: 601256003 Contact Person: STEPHANIE L JONES ID# 31395 Contact Telephone Number: (877) 829-5500 Our Letter Dated: August of 1997 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509 (a) (1) and 170 (b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However; if you lose your section 509(a)(1) status, a grantor or contributor may riot rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the,addendum enclosed is`:an integral part of this letter. Letter 1050 (DO/CG) ~l -2- SISTERS ORGANIZATION FOR'ACTIVITIES Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven T. Miller Director, Exempt Organizations' Letter 1050 (DO/CG) FOR: 8/18 Economic Development Fund Discretionary Grant Program Organization: Society of Ropeway Technicians (SORT) Organization Description: SORT promoted communication and technical advice in an effort to impact public and technical safety with respect to ropeway systems. This exchange of information is significant for technicians operating in isolated regions or businesses lacking adequate institutional knowledge. SORT is the only non-profit, independent organization facilitating technical information sharing among ropeway professionals. This is a newly formed entity. A ropeway technician maintains, troubleshoots, constructs or services any portion of a ropeway. Ropeways are used extensively for skier transportation, such as tramways, gondolas, chairlifts and surface tows. Project Name: Initial organizational promotion Project Description: SORT will use grant funding to enhance and refine its overall web presence. Additionally, comprehensive promotional efforts involving communication with related industries, such as nechanical and electrical organizations and governmental entities, will be uesd to establish the organization. Project Period: November 2008 Amount of Request: $16,201 (20% of total operating budget) Previous Grants: None The Society of Ropeway Technicians is a nonprofit independent association with inform iD Sin" is E kg f&.E August 4, 2008 A U G 1 1 2008 Deschutes County Economic Development Fund BOARD OF COMMISSIONERS Honorable Commissioners Baney, Daily and Luke: ADMINISTRATION Thank you for your valuable contributions to our community, and for your time in-reviewing this- request for funding. On behalf of the Society of Ropeway Technicians (SORT), I respectfully submit this grant proposal. I believe that SORT will directly impact the economic growth of our community. We are fortunate to reside and recreate in Central Oregon, and we have a responsibility to protect and promote a healthy and safe lifestyle in our region. The mission of the Society of Ropeway Technicians is to improve public safety in all ropeway settings. This is accomplished via information exchange that is available to all members. As the only organization of its kind, SORT aims to expand its independent operations with support from the Deschutes County Economic Development Fund. Please note that SORT's information exchange has been available online for over five years, but is password protected due to the sensitive nature of its contents. Currently, we have over 5,500 pages of content. We welcome you to access and review this information. To do so, please contact us. Please refer to the remainder of this application for a detailed explanation of our organization and its goals. You will find that public safety and the improved exchange of technical information is foremost in our mission. Thank you for your consideration of this request. I look forward to hearing from you. Sincerely, 1~'"~ Mr. Kelly Renwick President/Founder A ropeway technician is a person who maintains, troubleshoots, constructs or services any portion of a ropeway. They possess a deeper level of understanding and higher level of technique to perform those services. Examples usually considered are skier transportation conveyances such as tramways, gondolas, chairlifts and surface tows or ropeways that carry people or material not associated with the ski industry. Please consider the example below to illustrate SORT's unique role when a ropeway incident occurs that jeopardizes public and technician safety: On July 25, 2008 a SORT member notified our organization about a catastrophic bolt failure on a ropeway that is no longer being manufactured or represented. The ropeway involved has over 1,000 installations nationwide. SORT's president immediately disseminated this information, including technical advice, preventative action, and engineers and bolt manufacturers contact information. Society of Ropeway Technicians P.O. Box 1003 Sisters, OR 97759 kelly@ropetech.org www.ropetech.org 541-549-9411 TO W U_ co 'E Q W U ,J W ~U W co N0 ry a_ 0~ >%0 4-1 LL A) I--- 00 U/ f ti ,V L Q cu ~ E Q O U co 0:5 c O O Q a N 5 ~ + N co iF < p w N N O > O O s- ~ "-z C C .p N C "r O 0 _ E (U N ~ U i = col tm X O p Q • O C L O 'p a) N N ' Q Q N U E O (n cu tC > cc N , L . O cU Q 0 I- U) U U 4a, x, i f • t o is ~ t 4 ~ r. .y f~ u Yti- t • • Document Reproduces Poorly (Archived) any y \ 7 1 ~ ~ t 4 L zj} ! 4 r I 1 + Deschutes County Board of Commissioners 1300 NW Wall St. Bend, OR 97701-1960 DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Michael M. Daly Commissioner Dennis R. Luke Date: August 4, 2008 Project Name: Society of Ropeway Technicians (SORT) Project Beginning Date: Immediately upon funding Amount of Request: $16,201 this represents 20% of total operating budget Date Funds Needed: November 2008 Applicant/Organization: Tax ID 36-4609767 Address: PO Box 1003 Sisters, Oregon 97759 Contact Name: Mr. Kelly Renwick Telephone: (541) 549-9411 Email: kelly@ropetech.org 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Society of Ropeway Technicians (SORT) is a nonprofit independent organization created to effect a more uniform development, practice, interest, and appreciation of tasks that ropeway technicians provide. SORT promotes communication and technical advice in an effort to impact public and technician safety in settings involving ropeway systems. This exchange of information is significant for those technicians operating in isolated regions, or businesses that do not have the institution of knowledge that more experienced corporations might have. SORT is the only non-profit, independent organization aimed at ensuring technical information sharing among ropeway professionals. As a newly formed entity, our initial goal is to publicize the availability of ropeway information and to formalize content. This information exchange will directly impact public and technician safety. A ropeway technician is a person that maintains, troubleshoots, constructs or services any portion of a ropeway. Examples of ropeways usually considered are skier transportation conveyances such as tramways, gondolas, chairlifts and surface tows. This also includes ropeways that carry people or material not associated with the ski industry such as ore mines and amusement style ropeways. SORT's President and Founder has over 30 years of experience as a ropeway technician, primarily in supervisory and management capacity. In addition, he has been a business owner for 18 years, including an extensive engineering background. SORT has existed for 6 years, and its current membership is now over 450 members. Its individual members include State Tramway Board inspectors, Engineers, ropeway manufacturers, cable splicers, Forest Service inspectors, ropeway mechanics, ropeway electricians and construction technicians. It has members from most of the North American ropeway installations, along with members from eight countries. SORT is the only organization that facilitates the collective expertise of these individuals. Membership is free, with no other requirement than being associated with ropeway maintenance - engineers, managers and inspection or monitoring agencies are also welcome to access or contribute to our information. This is not a union or political organization. 2. Describe the proposed project or activity. Immediately upon funding, SORT will enhance and refine its overall web presence. In addition, work will ensue to establish the organization's existence via comprehensive promotional efforts. This will involve communication with related industries such as mechanical and electrical organizations and governmental entities. 3. Provide a timeline for completing the proposed project or activity. To be completed within one year of funding 4. Explain how the proposed project or activity will impact the community's economic health. Deschutes County is located near three of Oregon's premier ski areas. These resorts represent significant economic opportunities from recreation dollars. These communities' economic health is directly related to income from tourism. SORT's primary mission is to promote ropeway expertise in order to improve public safety in these areas. The economic health of our communities decline when local ski resorts experience operational concerns and negative publicity. The expansion of SORT's operation will ensure an improved system of technical information exchange that will directly impact our community's public safety. 5. Identify the specific communities or groups that will benefit. SORT benefits the public by improving ropeway operations via information exchange among ropeway technicians. Our local tourism and recreation industries will also benefit from these efforts aimed at public safety. 6. Itemize anticipated expenditures. Figures included best represent historical prices, catalog prices, bids, and verbal estimates. They include: establishing a separate member registration mechanism, refined software systems, hardware, promotional efforts, establishing media contacts, establishing community support, administrative costs for technical research and dissemination, membership fees, accounting (project costs only), and utility costs. Pe6ject:ltems, Request Amount Administrative Costs 1,000 Salaries 1 Website Develop ment 2,000 Software 2,600 Advertising 2,300 Office Supplies 1,000 Travel Expenses 1,500 Computers/Hardware 4,700 Professional Dev 500 Membership Fees 250 Accounting 200 Office Utilities 150 TOTAL $16,201 Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Please see item #2 If the grant will support an ongoing activity, explain how it will be funded in the future. The project will be sustained partly through in-kind donations from individuals. It is the intent of SORT'S founder to maintain the organization's independence from any for profit enterprise. Therefore, the organization will pursue further foundation funding as well as private grant opportunities. Economic Development funding will result in increased diversity and depth of membership due to the refined website presence and promotional efforts, and we project that a portion of SORT'S expansion project costs will be supported by membership. The organization will continue to pursue grants for the remaining portion of this project. SOCIE'T'Y OF ROPEWA.Y TECIW CxW C/O KELLY A. RENWICK: P .0 BOX TOO SISTERS, OR 97759-00:0.0 Dear Applicant i vontact Telephone Numbert. (677) 829=55:00 Accounting` Period : Ending: :December 31 Public Charity Status F`d.rm 99.0 Re~uir~d"; , Yes. Effective gate of Exemption: August 24, 2007 Contribution Aedii. tibility:. Yes Advance Ruling :Siadng 'Date;; December 3, 21 1:. Addendum jz~ppjiesi No We are pleased t,5-inform you that upon review-of year applicat'iari for to z. eXem 't statics we have. determined i hat you ate.. eicempt frpin f ec~eral nc4e :tax under section s0i(c)(3) ofi the Intern.ai Revenue Code. Cantrikiut +nS :to You are deductible under section 170 of the Code Yoi are::als.r?;qualiEied to receive 1- tax. deductible bequests, devises, transfers oz 5ifta under, saGtion.2055:,: 2105 or 2522 of;tht Cade. Because tb4z.letter could he]p resolve: any questions regarding your exempt.s.ta.tu:s, y04..ahot1d keep it in your permanent:reeords;: Organ 2ations exempt under section 501(e)(31 of the Code are ftirtheY. dlass:ifiaci. as either public chariizes:or private foundation$. During youz advance rti7 ng period, you will be treated as a public charity. Your adv.anc„e: ruling per begins with: the..effective date of your exeyntion and ends. with advance ruling' ending date: shown in the hooding of the. letter. Shortly befoxe the end Of your:'advance ruling period, we will send: you Fo ie 8734, Support Schedule for Advance: Ruling Period You the wixl lave 90 ::t3a1rG lifter end of your advance ruling period to return the 'completed :form, We will then notify you,. in wr3tizig; :.about yo ?r : iublic charity status. Please see encloaey3 Publioati'on 4221 PG.';: Compliance Guide for 501, (c) .(3) Diiblic Charities, for some be4ful.informat.ion:about your responsibilities as. an Q3GE' Pt organization... For: 8/18 Economic Development Fund Discretionary Grant Program Organization: Redmond Chamber of Commerce Organization Description: The Redmond Chamber of Commerce provides a variety of services to residents, local businesses and governmental entities in the Redmond area. This organization promotes the Redmond community, provides educational, referral and networking opportunities, and seeks to improve the quality of life for all of Redmond. Project Name: Leadership Redmond Project Description: This grant will be used to sponsor one day of the 2009 Leadership Redmond class and provide scholarships for four participants. Leadership Redmond is a program designed to educate, enhance, develop and train future leaders to participate in key decision-making positions on community boards and/or commissions upon completion of this program. Project Period: September 2008 to May 2009 Amount of Request: $3,000 ($600 sponsorship of one day, $2,400 scholarships for four participants @ $600 each) Previous Grants: • July 1999: $300 Walk to Art Beat Cultural Event ($300 DeWolf) • August 1999: $2,000 Economic Development ($2,000 Swaringen) • April 2000: $1,500 Visitor Guide production ($1,500 Luke) • May 2000: $1,000 Downtown Summer Event ($1,000 DeWolf) • August 2000: $1,000 ($1,000 Swaringen) • March 2001: $2,115 ($2,115 Daly) • August 2001: $1,500 Computer system improvements ($1,500 DeWolf) • April 2002: $600 Bring artist Obo Addy to event ($600 DeWolf) • October 2002: $2,500 Attend organizational management conf. ($2,500 Daly) • June 2003: $1,000 Family Motor Coach Association Event ($1,000 Daly) • September 2003: $1,500 Tourism-related services ($1,500 Daly) • August 2005: $1,650 Leadership Redmond ($825 Daly, $825 Luke) • May 2006: $1,500 Art Discovery Hunt ($1,500 Clarno) • June 2008: $2,000 Music on the Green ($1,000 Daly, $500 Luke, $500 Melton) Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org GRANT APPLICATION ECONOMIC DEVELOPMENT LOTTERY FUNDS DATE: `~f ) 410 % AMOUNT OF REQUEST: t 3 (a Q 0 APPLICANT: Li-Abtcs44 -i P_Szmo,) % fzstamoro cat r,~, o~ ca ~xct Cvt3 CONTACT PERSON: Zi_ t c Sqjs.~-z PHONE: 923-- S ~9 ) MAILING ADDRESS: 94L s . w, 77,4 Ste, 1Kjj-)m n,jv 1 o (L q-7-7S-(, Please answer the following questions. Attach additional sheets if necessary. 1. DESCRIBE IN DETAIL HOW THIS GRANT WILL BE USED; EXPLAIN THE PROPOSAL AND HOW THE SERVICE WILL BE PROVIDED; PROVIDE A TIMELINE FOR COMPLETING THE PROJECT. The grant will be used to help fund 1 Day Sponsorship and 4 scholarship positions for the class of 2009. As a Day Sponsor, Deschutes County will be given the opportunity to welcome the class the day we cover the topic "Government & Legislative" scheduled for February 20, 2009 The 4 scholarships will be used to help pay the way for four participants who would not be able to attend with out assistance. We will provide each scholarship recipient of County funds your contact information, so they may communicate with you throughout the program. There are three additional scholarships provided, one from each of following, the City of Redmond, Redmond Economic Development and The Redmond Executive Association. We also have 8 additional Day Sponsors from various supports throughout the community. 2. WHO WILL BE SERVED? DESCRIBE SPECIFIC COMMUNITIES OR GROUPS AND HOW THEY WOULD BENEFIT FROM THIS PROPOSAL. This program is designed to educate, enhance, develop and train future leaders to participate in key decision-making positions on community boards and/or commissions upon completion of this program and will serve the Redmond and other Central Oregon Communities. 3. DESCRIBE HOW YOUR PROPOSAL WILL IMPROVE OR EXPAND ECONOMIC DEVELOPMENT EFFORTS IN DESC14UTES COUNTY. This program will help build a broader understanding and awareness of how Redmond and other communities function. It will give participants exposure to the economic forces that are at play and the need for balance and leadership in all aspects of the community. Without qualified and competent leaders, economic development would not be possible. Amount Approved: By: Date: 4. PLEASE PROVIDE A COMPLETE PROPOSED LINE ITEM BUDGET FOR YOUR PROPOSAL. INCLUDE ALL SOURCES OF REVENUE. DESCRIBE THE SOURCES AND AMOUNTS OF THE MATCH FUNDS. Leadership Redmond Class of 2008 Day Sponsorship and Scholarships Day Sponsor "Government and Legislative Day" February 20, 08 $600 Scholarships $600 $600 $600 $600 $3,000 Amount Approved: By: Date: