2009-16-Minutes for Meeting December 17,2008 Recorded 1/2/2009DESCHUTES COUNTY OFFICIAL RECORDS yJ ZOO~~~G
NANCY BLANKENSHIP, COUNTY CLERK Q
COMMISSIONERS' JOURNAL 01/02/2009 08;31;03 AM
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2009-1d
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 17, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney.
Also present were Dave Kanner, County Administrator; Dave Inbody, Assistant to
the Administrator; Hillary Saraceno, Commission on Children & Families; Judy
Stiegler, Oregon Representative-elect; media representative Hillary Borrud of The
Bulletin; and four other citizens.
Chair Luke opened the meeting at 1:35 p.m.
1. Discussion regarding County Legislative Priorities.
Dave Kanner explained that the Public Affairs Counsel would be in touch with
newly elected Representative Judy Stiegler during the legislative session. One
major issue for Deschutes County is a proposal for a tax credit in south
Deschutes County to upgrade septic systems as part of the local rule process.
The idea is that people who have to upgrade or connect to sewer be eligible for
a tax credit of up to $9700 over 14 years. It is unlikely that many people will
upgrade now since it is not immediately required.
Representative Gene Whisnant and the legislative counsel are already involved.
The current pollution control tax credit expires in two weeks. The Department
of Environmental Quality may allow something similar, but it is for air
pollution control for dairies, and they did not want to include this. The real
objection came from the Department of Agriculture and the Farm Bureau.
Commissioner Luke said this is important to all local citizens because they are
downstream. It is not dangerous now but he feels it is important to be
proactive. If this situation is allowed to worsen, the cost could increase
substantially.
Minutes of Board of Commissioners' Work Session Wednesday, December 17, 2008
Page 1 of 5 Pages
Commissioner Baney said she realizes that a tax credit will not help those who
do not pay much tax, but some funds should be set aside for this use. Much
depends on the level of need. This would be for a small, targeted group but a
great benefit. Commissioner Luke added that the local rule might be on the
ballot in March or May. Klamath County has indicated an interest in something
similar in northern Klamath County.
Mr. Kanner stated that this could apply anywhere in the State where the DEQ
has determined there is a health hazard.
Another big issue is reform of the tort claims act. Numerous entities are
interested in this and there is a bipartisan legislative task force involved. The
staff proposal would likely work for other self-insured entities.
A lot of organizations are interested in the Transportation Planning Rule.
Various sources of funding have been recommended or discussed.
Commissioner Baney said that there needs to be a better way of identifying
congestion or ways to mitigate this problem rather than just imposing a
moratorium. Commissioner Luke noted that this problem is typically just for
two or three hours a day. Alan Unger stated that some businesses could alter
their shift times to help with this problem.
In regard to energy retrofits of government buildings, it does not make sense to
limit this to just solar. It is cost prohibitive in many cases to make those
changes at this time.
Regarding destination resorts, this is a hot topic and will get even more
attention. Commissioner Luke stated that the legislature used to super-site them
with no public input. Some people want the decision to be moved over to
Salem. This issue has a big impact on Deschutes County. Destination resorts
bring in a lot of money and often businesses and jobs. Ms. Stiegler stated that
probably some kind of compromise would come out of the process.
Ms. Stiegler said the revenue forecasts are bleak and getting worse. To some
extent, it will be where the line is held. Education is a big issue, as is workforce
development and the OSU Cascades branch.
Public safety has made some progress and should not be allowed to regress.
Local governments do not have the luxury of adding to their budgets for this.
Minutes of Board of Commissioners' Work Session Wednesday, December 17, 2008
Page 2 of 5 Pages
The goal is to do the least amount of harm to people as possible. Human
services programs have huge, gaping holes.
Mr. Unger said that he is on the Revenue Reform Task Force, which feels that
property taxes are going the wrong direction, creating a huge burden on people.
He added that water is a big issue. More goes into destination resorts than what
the cities use here. There is a need to put surface water back into the rivers.
The water bank is being developed, and there needs to be a funding source to be
able to buy water to avoid speculation.
Also, a stimulus package needs to be supported. Commissioner Baney said this
is difficult because ground needs to be shovel-ready to take on projects.
Commissioner Baney stated that Measure 57 is very important. LPSCC (Local
Public Safety Coordinating Council) feels that cases could be held in pre-trial
for a long time, creating a major bottleneck. Ms. Stiegler added that programs
have been very successful, and she does not think the cuts will be as drastic as
they were presented in the Governor's budget.
Commissioner Baney discussed the executive summary of the community
system of care. The state is going more into the community for this rather than
the state hospital type of care. Mr. Kanner said that often the funding follows
the patient.
The impact of 1145 was also discussed, along with the caseloads under Parole
& Probation.
Ms. Stiegler said she was told there could be three or more special sessions to
be able to address all the issues, but most of the legislators are determined to be
out of session on time.
2. Discussion of United Way 2-1-1 Project.
John McLaughlin did a PowerPoint presentation on the 2-1-1 project. The
various partners are United Way, the Partnership to End Poverty, the Family
Resource Center and the Commission on Children & Families.
Minutes of Board of Commissioners' Work Session Wednesday, December 17, 2008
Page 3 of 5 Pages
The 2-1-1 phone number would help to connect individuals with needs to the
appropriate agencies. There are approximately 500 nonprofits in Deschutes
County and various agencies, making this project very complicated.
Commissioner Luke said this is nationwide, not just local. It will be similar to
the 9-1-1 program in some ways. Mr. McLaughlin said some areas have
nothing yet; some have a website established. The plan is to go live in early
January to make sure all is going well. The real use will begin in early
February.
Social services assistance and information will be available, as will disaster
information. The hope is that this will complement and reduce the workload of
9-1-1.
Booklets have been compiled by various agencies; this would combine those
efforts. In this way, the various agencies will have information on all of the
other agencies and can refer people to the appropriate one. This results in cost
efficiencies for all of the involved entities, and should enhance response times.
The call service will be outsourced to 211 info (Portland), and will be active
from 8 a.m. to 8 p.m. weekdays at this point. The database will be regional in
nature.
Some of the calls will be from people who wish to volunteer. The anticipated
use is 12,000 inquiries or more in the tri-county area; and 800 or more
volunteers and donors.
Operating costs would run approximately $95,000 the first fiscal year, $103,000
the following year and $105,000 in 2010-11. Some funding has been granted
by agencies, foundations and businesses; governments will also be asked for
funds.
2-1-1- will be governed by the United Way. Just as 9-1-1 is the core
infrastructure for public safety, 2-1-1 would be the infrastructure for public
services.
The group will ask for $25,000 from the County budget for 2009-10 to fund this
project. Discussion occurred as to how this need might be funded.
Commissioner Baney said she feels that the 2-1-1 group, as a community
partner, reapply each year so that the Commissioners can be more aware of
what is happening with the project.
Commissioner Luke pointed out that the County has monetary limits and has to
take care of how funds are allocated. The commitment towards 2-1-1 would
Minutes of Board of Commissioners' Work Session Wednesday, December 17, 2008
Page 4 of 5 Pages
not be for a year or two; it would be forever. Mr. Wilhelm said that they plan to
budget with a 7% increase annually, and the cost could be borne one-third by
the public, including foundations; one-third by private industry; and one-third
by government entities.
3. Discussion of Agency Concerns regarding Lower Bridge Mine Site.
This item was addressed earlier in the week.
4. Other Items.
The group discussed the appeal time and date for the Latham Excavation
appeal. Mr. Kanner said that the first hour will likely be taken up by the
applicant and attorneys. The hearing will take place on January 21, beginning
at 4:00 p.m.
The Commissioners approved an expense of $2,300 to do a second notice to all
MUA owners for the upcoming Planning Commission hearing on the event
venue issue.
Being no further discussion, the meeting adjourned at 3:25 p.m.
DATED this 17th Day of December 2008 for the Deschutes County
Board of Commissioners.
ATTEST:
r
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, December 17, 2008
Page 5 of 5 Pages
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2 Deschutes Count Board of
County Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, DECEMBER 17, 2008
1. Discussion regarding County Legislative Priorities - Representative-elect Judy
Stiegler
2. Discussion of United Way 2-1-1 Project -John McLaughlin
3. Discussion of Agency Concerns regarding Lower Bridge Mine Site - Planning
Department Staff
4. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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CO 2-1-1 - Partners
• United Way-Deschutes County (UWDC)
• Partnership to End Poverty (PEP)
• Family Resource Center (FRC)
• Commission on Children & Families (CCF)
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Current System
• Referral information developed by many
agencies
- FRC, COCOA, NeighborImpact, FAN
• Many requests for referrals to agencies
and departments without appropriate
information
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Components of CO 2-1-1
• Regional in outreach
• Online presence
• Repository of current data
• Financially sustainable
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The need
• Social service assistance
-County Departments: Children & Families,
Community Justice, Health, IT, Juvenile,
Mental Health, Personnel, Sherriff
- Non-profit referrals: food, housing, shelter,
abuse, childcare, alcohol, drug, wunseling,
employment, education, medical, crisis, etc.
• Disaster information
-Compliment and reduce 911 workload
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2-1-1 Benefits
• Centralized database
• Channels callers to most appropriate services
• Cost savings and efficiencies
• Enhanced disaster response communications
& services
• Real-time needs assessment
• Volunteer & charity connections
How CO 2-1-1 will work
• Call Service - outsourced to 211info (Portland)
• 8:00 to 8:00 weekdays (For now, anyway.)
• Regional database
2
Anticipated Use
• 12,000 to 20,000 inquiries & referrals per
year.
• 840 to 1,400 volunteers and donors per
year.
24
Prospective Funding Sources
108-109
109-110
110-111
UWDC & PEP $44K
$45K
$22K
Foundations $25K
$25K
$10K
Businesses $22K
$22K
$12K
Governments $5K
36K
42K
$96K
$128K
$86K
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2-1-1 works...
Just as 9-1-1 is core infrastructure for
public safety. 2-1-1 is becoming core
infrastructure for human services.
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Operating Costs
2008-09 $ 95K
2009-10 $103K
2010-11 $105K
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Funding commitments
• United Way $45,000
• Partnership to End Poverty - $50,000
• Oregon Community Foundation - $25,000
• Businesses - $40,000
• Government*... Bend - $5,000, Redmond
- $7,000, Crook - $2,500 (initial budgets)*
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County Support Request
• Data from County Departments (in process)
• Support of funding requests at State &
National levels
• Inclusion in 2009-10 budget ($25,000)
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2-1-1 Fact Sheet
2-1-1 is an easy to remember phone number that con-
nects individuals with resources in their community.
With approximately 1.5 million nonprofit organizations
in the United States plus scores of government agencies,
finding help can be confusing and intimidating.
2-1-1 centers are staffed by trained specialists who quickly
assess the callers' needs and refer them to the help they
seek. It's simple to remember, accessible to everyone at no
cost, and available 24/7 with multilingual capabilities.
2-1-1 enables people to get help or give help.
2-1-1 offers information on a broad range of services, including
rent assistance, food banks, affordable housing, health
resources, child care, after-school programs, elderly care,
financial literacy, and job training programs. Specialists
at 2-1-1 centers facilitate thousands of volunteer hours and
direct donors to locations where their gifts may be most
needed and appropriate. One call center's referrals facilitated
nearly 65,000 volunteer staff hours worth over $1 million.
2-1-1 benefits the nation.
The human services system in many of our cities and
states is not only inefficient and costly, but is confusing
and time consuming for consumers seeking to give or get
help. It need not be this way. A 2004 University of Texas
at Austin cost-benefit analysis of 2-1-1 estimates a net
value to society approaching $130 million in the first year
alone, and a conservative estimate of $1.1 billion over
ten years. A national 2-1-1 system produces cost savings
for tax payers, employers and government; and 2-1-1
in any community saves time and enhances the human
services experience for those needing assistance.
Supporting 2-1-1 benefits your community.
2-1-1 is locally designed by community stakeholders who are
aware of their local and state needs and resources. 2.1.1 is part
of the community fabric, employs local citizens, and serves the
local community. Businesses, nonprofit organizations, and
government officials support 2-1-1 as a way to improve the lives
of the residents in their communities. As of January 1, 2007,
2-1-1 was available to over 19o million Americans
- approximately 65% of the U.S. population - with
209 active 2-1-1 systems operating in 41 states, the
District of Columbia and Puerto Rico.
U,itad My,AIRS .
2.1,E
2-1-1 enhances public safety and crisis recovery efforts.
From hurricanes and floods to bio-terrorism, 2-1-1 call
centers that already exist in communities, operating 24/7,
are the logical platform for building emergency response
communication capacity. In the wake of Hurricanes Katrina
and Rita, hundreds of thousands of Louisiana, Texas and
Alabama residents called 2-1-1 with a multitude of needs,
including shelter, transportation, medical, food and water,
construction materials, mental health, and questions about the
availability of and application process for federal, state, and
nonprofit assistance. 9-1-1 referred non-emergency calls to
2-1-1, freeing up 9-1-1 operators for life-and-death situations.
2-1-1 is a private-pubtic partnership.
2-1-1 is funded through local and state sources including
local United Ways and other nonprofits, foundations,
businesses, and state and local government. The Calling
fore-1-1 Act seeks to authorize federal funding of $150
million for years one and two, and $100 million for years
three through five through the U.S. Department of Health
and Human Services (HHS) to help implement and sustain
2-1-1 nationwide. States would be required to provide a
50% match in order to draw down the federal dollars.
701 Nr t! f<.r fay, e€r:,e.,. lemi sr.3 V. gir•i i ..-.Y„ yr.~~g 2-1- a` aY3gv117g, the Way Americans !"trld Help