2009-36-Minutes for Meeting January 05,2009 Recorded 2/5/2009DESCHUTES COUNTY OFFICIAL RECORDS CJ 7449'36
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
I 111 0210512009 08;18;06 AM
IIIIIIIIllnllllllllllll
2008-36
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Deschutes County Clerk
Certificate Page
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statement, in accordance with ORS 205.244:
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 5, 2009
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Inbody, Assistant to the Administrator; Anna
Johnson, Communications; Susan Ross and Teresa Rozic, Property & Facilities;
Kolleen Yake, Upper Deschutes Watershed Council; and Paula Kinzor, parent
volunteer. No representatives of the media were present.
Chair Baney opened the meeting at 1:3 Op.m.
1. Finance Update.
Marty Wynne said that although the rates may appear low, they will look good
compared to others later this year. Funds were already distributed to the
districts so that all of the funds now on hand are the County's. Fire District #2
was the largest one. The LGIP, through the State or Bank of the Cascades,
follows the Treasury rate for the most part. This will guarantee a certain yield.
He prefers to have $20 million or more than is liquid.
He said that he will be going over the final department figures for the year at
the Budget Committee meeting later this week.
Bonds still need to be issued for the Jamison property. He explained the debt
service and lease amount and how they balance. Each year has an escalator
amount. A deficit will build for the first two years, as there will be no lease
revenue; these funds will be handled through the project development fund. By
fiscal year 2013-14, there will be a net gain in revenue. Over $6 million in
revenue will be gained if the State opts to sign up for the two five-year
extensions.
The Telecare project amount is on hold until funding issues with the State are
finalized. This should be addressed within a month or so.
Minutes of Board of Commissioners' Work Session Monday, January 5, 2009
Page I of 6 Pages
2. Property Management Update.
• Tumalo Property Adoption
Teresa Rozic said that the County owns a small parcel in Tumalo, known as
the Tumalo swimming hole. Volunteers from the Tumalo Community School,
a part of the Redmond School District, wish to adopt this area to help preserve
it. They are developing a watershed program in this regard. Ms. Rozic asked
for input from Community Development, Road, the Forester and Legal
Counsel as to whether this is a problem. There are mapped wetlands on this
parcel and it is unknown if there are any specific restrictions.
Commissioner Luke is comfortable with doing this if the Watershed Council
is supportive. He is concerned about liability. Ms. Rozic replied that Legal
Counsel feels that there could be a release from liability and coverage would
be provided by the School District.
Kolleen Yake of the Upper Deschutes Watershed Council gave an overview
of the proposed project. This would encompass litter removal and other
aesthetic work. If plantings were desired, the appropriate process would be
followed.
LUKE: Move approval, as long as the Watershed Council is involved.
UNGER: Second.
VOTE: UNGER: Yes.
LUKE: Yes.
BANEY: Chair votes yes.
Upcoming Property Auction.
March 19 for auction. Inventory is different this time. Recommendations as
to what properties are to be included will be presented to the Board. This
year there is an opportunity to sell property that was obtained through the
ODOT exchange five years ago. The market is slow now and it was thought
that just a few special properties should be offered.
Ms. Ross added that there are not a lot of quality properties available to sell
and feels that it would be best to limit the properties to be sold at this time.
Commissioner Luke asked whether it would be best to raze the old Bill's
Electric building on Greenwood, due to possible contaminates. Teresa
Rozic said that any purchaser would likely want to test anyway. Ms. Ross
stated that they could get a price opinion now to see if it is worthwhile to
tear it down or even sell it at this point.
Minutes of Board of Commissioners' Work Session Monday, January 5, 2009
Page 2 of 6 Pages
Commissioner Unger asked if the property could be used to trade for other
property.
Ms. Rozic stated that a lot of the properties the County owns are remnants
and strips, although there is a nice residential property in Tumalo on five
acres now owned by the County. There are a few other properties that can
be added to make a more attractive auction.
Commissioner Baney asked if there needs to be an auction at all at this time.
Ms. Ross said there is still a lot of interest, even with the market being
down. She is also concerned about leaving a residence vacant for an
extended period of time.
In regard to the Fryrear Road property - firing range area proposal, it
appears that the property is not large enough per the Sheriff's Office.
The Horse Ridge site might work, but it is close to the other site. Ms. Rozic
said that all parties have been in meetings to discus this, and BLM seems to
always be the hang-up. She will keep the Board informed.
3. Discussion regarding Recommendations to Allocate Remaining Special
Transportation Fund Formula Grant Dollars.
Judith Ure gave an overview of the applications from COIC and Oregon
Department of Human Services. She interpreted that it was to replace a service
provided by Cascades Central Lines in the La Pine area. She suggested that the
entire amount go to COIC to continue service in La Pine.
UNGER: Move selection of Option 3.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Yes.
BANEY: Chair votes yes.
4. Economic Development Grant Requests.
Commissioner Luke said that he always tries to direct funds for special projects
and emergency situations, and not ongoing operations. For the benefit of
Commissioner Unger, Commissioner Luke gave a brief overview of how the
Commissioners have handled the distribution of grants in the past.
Minutes of Board of Commissioners' Work Session Monday, January 5, 2009
Page 3 of 6 Pages
David Inbody added that usually the groups getting the grants are nonprofit
501(3)(c). Commissioner Baney said that she feels this funding should only go
to nonprofits and not for-profit organizations. Mr. Inbody noted that the Board
has granted funds for others; that the Fair & Expo Center comes to the Board
regularly and the Sheriff s Office has its "Shop with a Cop" program.
• Central Oregon High School Rodeo Club - Commissioner Baney granted
$500. Commissioner Unger asked for this to be delayed until Wednesday.
• Volunteers in Medicine - request for equipment and services.
Commissioners Baney and Luke granted $1,000 each. Commissioner Unger
wants to wait until Wednesday to decide.
• Women's Resource Center - Commissioner Baney and Luke granted $1,000
each, contingent on the group obtaining the balance.
• Oregon Youth Conservation Corps - Commissioner Baney granted $1,000.
• Bend Area Habitat for Humanity - Commissioners Luke and Baney granted
$500 each.
• Leadership Bend - Commissioner Luke pledged $1,000; Commissioners
Unger and Baney granted $500 each.
5. Review of Commissioner Committee & Outside Agency Assignments.
The following assignments and committee appointments were discussed or
confirmed:
Commissioner Baney:
• ABHA (Accountable Behavior Health Alliance)
• NeighborImpact (formerly COCAAN)
• NACo (National Association of Counties) Public Safety Committee
• NACo Human Services & Education Committee
• COVA (Central Oregon Visitors Association)
• Deschutes Historical Society
• Central Oregon Health Collaborative
• Deschutes County Public Health Advisory Board
• Deschutes County Mental Health, Alcohol and Drug Advisory Board
• LPSCC (Local Public Safety Coordinating Council)
AOC (Association of Oregon Counties): Public Safety Committee
• Oregon Farm Bureau
Minutes of Board of Commissioners' Work Session Monday, January 5, 2009
Page 4 of 6 Pages
Commissioner Unger:
• Upper Deschutes Watershed Council
• Deschutes River Conservancy
• COIC and COCIB (Central Oregon Intergovernmental Council and Central
Oregon Community Investment Board)
• Oregon Workforce Alliance/The Oregon Consortium
• Hospital Authority Board
• LPSCC (Alternate)
• Central Oregon Area Commission on Transportation (Alternate)
Commissioner Luke:
• Central Oregon Area Commission on Transportation
• Association of Oregon Counties: Legislative Committee
• Association of Oregon Counties: Transportation Committee
• Governor's Community Development Committee
• Deschutes County Audit Committee
• Project Wildfire
• Oregon Department of Transportation Liaison
• COIC (Alternate)
• Investment Advisory Board
• Community Forest Authority
It was recommended that former Commissioner Daly remain on the Deschutes/
Ochoco Resource Advisory Committee and the Ochoco Community Clinic
Board (now known as Mosaic).
Commissioner Luke will continue attending AOC meetings on the second
Monday of each month; Commissioner Unger will decide which committees
interest him.
6. Update of Commissioners' Meetings and Schedules.
The Board discussed the first reading of the Bend UGB ordinance, which is
planned for January 26.
7. Other Items.
None were offered.
Minutes of Board of Commissioners' Work Session Monday, January 5, 2009
Page 5 of 6 Pages
Being no further discussion, the meeting adjourned at 3:25 p.m.
DATED this Stn Day of January 2009 for the Deschutes County Board of
Commissioners.
Tammy 86ney, Chair
Dennis R. Luke, Vice Chair
ATTEST:
4~
Recording Secretary
a(a, Um 1,~-
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session
Page 6 of 6 Pages
Monday, January 5, 2009
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JANUARY 5, 2009
1. Finance Update - Marty Wynne
2. Property Management Update - Susan Ross
• Tumalo Property Adoption
• Upcoming Property Auction
3. Discussion regarding Recommendations to Allocate Remaining Special
Transportation Fund Formula Grant Dollars - Judith Ure
4. Economic Development Grant Requests:
• Central Oregon High School Rodeo Club
• Volunteers in Medicine
• Women's Resource Center
• Oregon Youth Conservation Corps
• Bend Area Habitat for Humanity
5. Review of Commissioner Committee & Outside Agency Assignments
6. Update of Commissioners' Meetings and Schedules
7. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
January 5, 2008
(1) Monthly Investment Report
(2) November Financials
(3) Bond Issue Update
(4) LID Financing for the Beaver Special Road District
• 5.35%, 10 year term, with no prepayment penalty
• December 30, 2008 Closing
• Rate to property owners will be 6.85%
• Property owners were given estimated rate of 7.0%
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Memorandum
Date: December 16, 2006
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find November 2006 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Health (259),
Mental Health (275), Community Development (295), Road (325), Community
Justice - Adult (355), Commission on Children & Families (370-399), Solid Waste
(610), Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating
Data
Five Months
Ended November 30,
2008
Year to Date
vised
1
Year End
$
Bud et
Actual
Variance
FY %
Coll. %
ud
et
113
Pro'ection
Variance
RESOURCES:
Beg. Net Working Capital
$ 6,050,000
$ 6,461,433
$ 411,433
100%
107%
$ 6,050,000
$ 6,461,433
$ 411,433
Revenues
Property Taxes
8,092,292
16,768,677
8,676,385
42%
86%
a)
19,421,500
19,338,500
(83,000)
Gen. Rev. - excl. Taxes
1,087,025
1,523,285
436,260
42%
58%
b)
2,608,861
2,781,861
173,000
Assessor
358,871
513,643
154,772
42%
60%
c)
861,290
1,011,290
150,000
County Clerk
714,838
466,794
(248,044)
42%
27%
d)
1,715,612
1,065,612
(650,000)
BOPTA
5,458
9,012
3,554
42%
69%
c)
13,098
15,598
2,500
District Attorney
148,531
128,444
(20,087)
42%
36%
356,474
356,474
-
Finance/Tax
83,061
126,024
42,963
42%
63%
c)
199,346
234,346
35,000
Veterans
29,167
35,727
6,560
42%
51%
70,000
70,000
-
Property Management
42,533
42,540
7
42%
42%
102,080
102,080
-
Grant Projects
833
830
(3)
42%
42%
2,000
2,000
_
Total Revenues
10,562,609
19,614,976
9,052,367
42%
77%
25,350,261
24,977,761
(372,500)
TOTAL RESOURCES
16,612,609
26,076,409
9,463,800
42%
83%
31,400,261
31,439,194
38,933
REQUIREMENTS:
Exp.
Expenditures
Assessor
1,522,538
1,372,586
149,952
42%
38%
e)
3,654,092
3,454,092
200,000
County Clerk
641,355
645,971
(4,616)
42%
42%
1,539,252
1,539,252
-
BOPTA
25,760
24,632
1,128
42%
40%
61,823
61,823
-
District Attorney
2,006,359
1,865,697
140,662
42%
39%
e)
4,815,262
4,715,262
100,000
Finance/Tax
328,767
312,180
16,587
42%
40%
789,040
789,040
-
Veterans
98,735
96,739
1,996
42%
41%
236,965
236,965
-
Property Management
106,013
100,690
5,323
42%
40%
254,431
254,431
-
Grant Projects
44,493
42,499
1,994
42%
40%
106,784
106,784
-
Non-Departmental
482,176
336,173
146,003
42%
29%
1,157,222
1,157,222
-
Contingency
2,266,598
-
2,266,598
42%
n/a
f)
5,439,836
-
5,439,836
7,522,794
4,797,167
2,725,627
42%
27%
18,054,707
12,314,871
5,739,836
Transfers Out
5,507,537
5,551,839
(44 302)
42%
42%
13,218,088
13,218,088
-
TOTAL REQUIREMENTS
13,030,331
10,349,006
2,681,325
42%
33%
31,272,795
25
532
959
5
739
836
NET (Resources - Requirements)
3,582,278
15,727,403
12,145,125
127,466
,
,
5,906,235
,
,
5,778
769
,
* Beginning net working capital includes $3,160,000 due from Fund 457. Will be repaid with a FF&C debt issue.
a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a minor (.4%) variance from bud
b) Additional PILT receipt from Federal government.
c) A & T Grant (received quarterly) will exceed the amount budgeted,
d) Based on five months of actual activity, Clerk's Office revenues are projected to be less than budgeted.
e) Expenditures will be less than budget due to open positions
f) The Contingency in the Original Budget was $5,905,383. The $465,547 decrease is due to an appropriation transfer of
(1) $10,615 to Personnel in Assessor ($4,818), Clerk ($5,217) and BOPTA ($580) Departments, (2) $127,466 to Transfers Out
for Crime Prevention (Fund 115), (3) $127,466 of appropriation transferred to Fund 115 and (4) $200,000 to Transfers Out for CDD.
The net of $127,466 is due to transferring $127,466 of appropriation to the Crime Prevention Fund.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projectiin
Variance
RESOURCES:
Beg. Net Working Capital
$1,090,000
$1,161,149
$ 71,149
100%
107%
$1,090,000
$1,161,149
$ 71,149
Revenues
Federal Grants
77,115
89,357
12,242
42%
48% a)c)
185,075
164,000
(21,075)
SB #1065-Court Assess.
26,667
23,544
(3,123)
42%
37%
64,000
64,000
-
Discovery Fee
6,667
6,538
(130)
42%
41%
16,000
20,000
4,000
Food Subsidy
16,250
12,100
(4,150)
42%
31%
b)
39,000
39,000
-
Juvenile Crime Prevention
151,738
94,443
(57,295)
42%
26%
c)
364,171
377,770
13,599
Inmate/Prisoner Housing
25,000
18,600
(6,400)
42%
31%
60,000
60,000
-
Inmate Commissary Fees
208
205
(3)
42%
41%
500
500
-
Contract Payments
143,207
129,447
(13,760)
42%
38%
d)
343,696
248,000
(95,696)
Miscellaneous
125
354
229
42%
118%
300
354
54
MIP Diversion Fees
667
315
(352)
42%
20%
1,600
1,000
(600)
Interest on Investments
12,500
17,394
4,894
42%
58%
30,000
36,000
6,000
Leases
5,250
2,436
(2,814)
42%
19%
e)
12,600
5,500
(7,100)
Grants - Private
-
70
70
42%
n/a
-
70
70
Crime Prevention Services
2,148
19,700
19,700
Level 7
37,500
20,000
(17,500)
42%
22%
c)f)
90,000
80,000
(10,000)
Total Revenues
502,894
416,951
(88,091)
42%
35%
1,206,942
1,115,894
(91,048)
Transfers In-General Fund
2,503,267
2,503,267
(0)
42%
42%
6,007,840
6,007,840
-
TOTAL RESOURCES
4,096,161
4,081,367
(16,942)
42%
49%
8,304,782
8,284,884
(19,898)
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Exp.
1,220,214 1,201,039
19,175
42%
41% g)
2,928,514 2,900,000
28,514
684,942 600,430
84,512
42%
37%
1,643,861 1,536,000
107,861
42 -
42
42%
0%
100 -
100
Personal Services 1,205,990 1,047,607 158,383
Materials and Services 86,489 83,241 3,248
Capital Outlay 42 - 42
Contingency 262,608 - 262,608
42%
36% g)
2,894,375 2,635,000
259,375
42%
40%
207,573 185,000
22,573
42%
0%
100 -
100
42%
n/a
630,259 -
630,259
TOTAL REQUIREMENTS 3,460,327 2,932,318 528,009 42% 35% 8,304,782 7,256,000 1,048,782
NET (Resources - Requirements) 635,834 1,149,049 511,067 - 1,028,884 1,028,884
a) Projection reduced for budgeted amount that will not be received. Grant payments billed and received on a quarterly basis.
b) Billing submitted monthly for reimbursement. Payments received to date cover July to October.
c) Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award.
d) CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position
as of October 1 st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially
fund this position.
DHS payments expected to be lower than budgeted due to a decrease in number of youth in program.
e) Lease revenue will be less than estimated in budget.
f) Budget for Level 7 revenues overestimated by $10,000.
g) Personnel Services projection reduced due to unfilled budgeted positions.
Sheriff - Fund 255
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
I Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ 138,600
$ 138,600
100%
n/a
$ -
$ 138,600
$ 138,600
8,342,292
7,016,822
(1,325,470)
42%
35% a)
20,021,501
17,629,462
(2,392,039)
5,153,258
4,966,724
(186,534)
42%
40% a)
12,367,820
11,232,994
(1,134,826)
-
23,514
23,514
42%
n/a
-
23,514
23,514
13,495,550
12,007,059
(1,488,491)
42%
37%
32,389,321
28,885,970
(3,503,351)
13,495,550
12,145,660
(1,349,890)
42%
37%
32,389,321
29,024,570
(3,364,751)
REQUIREMENTS:
Exp. 0/61
EXPENDITURES & TRANSFE
RS
Sheriffs Division
933,878
827,180
106,698
42%
37% b)
2,241,306
2,231,306
10,000
Civil
493,638
438,823
54,815
42%
37% c)
1,184,729
1,144,729
40,000
Automotive/Communications
544,778
631,115
(86,337)
42%
48% d)
1,307,464
1,292,364
15,100
Investigations/Evidence
712,834
689,696
23,138
42%
40% e)
1,710,801
1,656,801
54,000
Patrol/Civil/Comm Supp
3,249,144
3,206,850
42,294
42%
41% 0
7,797,946
7,647,946
150,000
Records
277,377
287,703
(10,326)
42%
43%
665,705
665,605
100
Adult Jail
4,109,378
3,629,554
479,824
42%
37% g)
9,862,507
9,562,507
300,000
Court Security
89,640
81,945
7,695
42%
38%
215,135
215,035
100
Emergency Services
73,093
68,962
4,131
42%
39%
175,424
175,324
100
Special Services Division
531,515
558,597
(27,082)
42%
44%
1,275,636
1,275,636
-
Regional Work Center
1,107,833
1,043,135
64,698
42%
39% h)
2,658,798
2,658,798
-
Training Division
101,158
96,092
5,066
42%
40%
242,780
242,680
100
Non-Departmental
18,219
18,219
-
42%
42%
43,725
43,725
-
Contingency
1,232,235
-
1,232,235
42%
n/a
2,957,365
-
2,957,365
Transfers Out
20,833
12,500
8,333
42%
25%
50,000
50,000
-
TOTAL REQUIREMENTS
13,495,553
11,590,371
1,905,182
42%
36%
32,389,321
28,862,456
3,526,865
NET (Resources - Requirements)
(3)
555,289
555,292
-
162,114
162,114
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Five Months Ended November 30, 2008
,
Year to Date
Revised
Year End
Budget
Actual
Variance
FY % Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ 138,600
$ 138,600
100%
n/a
$ -
$ 138,600 $
138,600
Total Revenues
13,495,550
12,007,059
(1,488,491)
42%
37%
32,389,321
28,885,970
(3,503,351)
TOTAL RESOURCES
13,495,550
12,145,660
(1,349,890)
42%
37%
32,389,321
29,024,570
(3,364,751)
REQUIREMENTS:
Exp. °i°
Sheriffs Services
Personnel
477,553
463,861
13,692
42%
40%
1,146,126
1,136,126
10,000
Materials & Services
342,783
347,429
(4,646)
42%
42%
822,680
822,680
-
Capital Outlay
113,542
15,890
97,652
42%
6%
272,500
272,500
-
Total Sheriffs Services
933,878
827,180
106,698
2,241,306
2,231,306
10,000
Civil
Personnel
453,674
416,803
36,871
42%
38%
1,088,818
1,048,818
40,000
Materials & Services
26,741
22,020
4,721
42%
34%
64,179
64,179
-
Capital Outlay
13,222
-
13,222
42%
0%
31,732
31,732
-
Total Civil
493,637
438,823
54,814
1,184,729
1,144,729
40,000
Automotive/Communications
Personnel
160,604
136,263
24,341
42%
35%
385,449
370,449
15,000
Materials & Services
384,131
494,852
(110,721)
42%
54%
921,915
921,915
-
Capital Outlay
42
-
42
42%
0%
100
-
100
Total Automotive/Communications
544,777
631,115
(86,338)
1,307,464
1,292,364
15,100
Investigations/Evidence,
Personnel
596,466
570,177
26,289
42%
40%
1,431,519
1,431,519
-
Materials & Services
106,368
96,209
10,159
42%
38%
255,282
201,282
54,000
Capital Outlay
10,000
23,310
(13,310)
42%
97%
24,000
24,000
-
Totallnvestigations/Evidence
712,834
689,696
23,138
1,710,801
1,656,801
54,000
Patrol/Civil/Comm Support
Personnel
2,881,899
2,661,720
220,179
42%
38%
6,916,557
6,766,557
150,000
Materials & Services
225,545
228,691
(3,146)
42%
42%
541,309
541,309
-
Capital Outlay
141,700
316,439
(174,739)
42%
93%
340,080
340,080
-
Total Patrol/Civil/Comm Supp
3,249,144
3,206,850
42,294
7,797,946
7,647,946
150,000
Records
Personnel
242,603
241,112
1,491
42%
41%
582,246
582,246
-
Materials & Services
34,733
46,591
(11,858)
42
56%
83,359
83,359
-
Capital Outlay
42
42
42%
0%
100
-
100
Total Records
277,378
287,703
(10,325)
665,705
665,605
100
Adult Jail
Personnel
3,131,829
2,859,459
272,370
42%
38%
7,516,390
7,216,390
300,000
Materials & Services
568,799
486,491
82,308
42%
36%
1,365,117
1,365,117
-
Capital Outlay
408,750
283,604
125,146
42%
29%
981,000
981,000
-
Total Adult Jail
4,109,378
3,629,554
479,824
9,862,507
9,562,507
300,000
Court Security
Personnel
83,128
79,576
3,552
42%
40%
199,506
199,506
-
Materials & Services
6,470
2,369
4,101
42%
15%
15,529
15,529
-
Capital Outlay
42
-
42
42%
0%
100
-
100
Total Transport/Court Security
89,640
81,945
7,695
215,135
215,035
100
Emergency Services
Personnel
66,055
65,138
917
42%
41%
158,532
158,532
-
Materials & Services
6,997
3,824
3,173
42%
23%
16,792
16,792
-
Capital Outlay
42
-
42
42%
0%
100
-
100
Total Emergency Services
73,094
68,962
4,132
175,424
175,324
100
Special Services
Personnel
340,235
352,380
(12,145)
42%
43%
816,563
816,563
-
Materials & Services
72,053
48,973
23,080
42%
28%
172,928
172,928
-
Capital Outlay
119,227
157,244
(38,017)
42%
55%
286,145
286,145
-
Total Special Services
531,515
558,597
(27,082)
1,275,636
1,275,636
-
Regional Work Center
Personnel
904,800
932,418
(27,618)
42%
43%
2,171,520
2,221,520
(50,000)
Materials & Services
189,699
87,723
101,976
42%
19%
455,278
405,278
50,000
Capital Outlay
13,333
22,994
(9,661)
42%
72%
32,000
32,000
-
Total Regional Work Center
1,107,832
1,043,135
64,697
2,658,798
2,658,798
-
Training
Personnel
80,580
78,421
2,159
42%
41%
193,391
193,391
Materials & Services
20,537
17,671
2,866
42%
36%
49,289
49,289
-
Capital Outlay
42
-
42
42%
0%
100
-
100
Total Training
101,159
96,092
5,067
242,780
242,680
100
Non-Departmental
Materials & Services
18,219
18,219
-
42%
42%
43,725
43,725
-
Transfers Out
20,833
12,500
8,333
42%
25%
50,000
50,000
-
Contingency
1,232,235
-
1,232,235
42%
n/a
2,957,365
-
2,957,365
Total Non-Departmental
1,271,287
30,719
1,240,568
3,051,090
93,725
2,957,365
Total Requirements
13,495,553
11,590,371
1,905,182
42%
36%
32,389,321
28,862,456
3,526,865
NET (Resources - Requirements)
(3)
555,289
555,292
-
162,114
162,114
Sheriff Notes
Statement of Financial Operating Data
Five Months Ended November 30, 2008
a) IGA with Countywide & Rural Law Enforcement Districts based on actual costs and payment
is adusted to actual quarterly. Actual expenditures for first quarter were less than budgeted.
Actual expenditures for FY 2009 are projected to be less than budgeted.
b) Sheriffs Services Division year-to-date variance is due to timing of Capital Projects.
c) Personnel expenditures in Civil will be less than budget by approximately $40,000 for the year
due to unfilled budgeted positions.
d) Automotive/Communications year-to-date variance is due to purchase of services and
materials for new vehicle preparation in first quarter.
e) Expenditures of $54,000 planned for Byrne Grant will not be incurred as the grant was not
renewed.
f) Personnel expenditures in Patrol will be less than budget by approximately $150,000 for the
year due to unfilled budgeted deputy positions.
g) Adult Jail year-to-date variance is due to delays in filling open positions. Also capital
expenditures for the jail control panel system project will be incurred later in the year.
The delays in hiring will result in personnel expenditures being approximately $300,000 less
than budgeted for the year.
h) Work Center year-to-date variance due to timing of expenditures for inmate Addictions
Treatment programs and other expenses related to inmate population.
Sheriff 701
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,560,294
$ 2,611,374
$ 51,080
42%
n/a
$ 2,560,294
$2,611,374
$ 51,080
Revenues
Tax Revenues - Current
6,070,246
12,385,861
6,315,615
42%
85% a)
14,568,591
14,206,458
(362,133)
Tax Revenues - Prior
112,272
368,523
256,251
42%
137% b)
269,452
447,800
178,348
Federal Grants
8,333
-
(8,333)
42%
n/a
20,000
20,000
-
State Grant
18,815
17,063
(1,752)
42%
38%
45,156
45,156
-
Transp. of State Wards
2,083
-
(2,083)
42%
0%
5,000
5,000
-
SB 1145
806,591
967,910
161,319
42%
50%
1,935,819
1,935,819
-
Des Cty Court Security
53,750
53,585
(165)
42%
42%
129,000
129,000
-
Des Cty Juvenile Contract
10,000
904
(9,096)
42%
4%
24,000
24,000
-
Transport
-
2,313
2,313
42%
n/a
2,313
2,313
DC Fair & Expo Center
-
5,415
5,415
42%
n/a
-
5,415
5,415
Local Gov't Pmts
-
2,235
2,235
42%
n/a
-
2,235
2,235
Inmate Commissary Fees
25,000
20,383
(4,617)
42%
34%
60,000
60,000
-
Work Center Work Crews
62,500
14,355
(48,145)
42%
10% c)
150,000
75,000
(75,000)
Concealed Handgun Classes
667
1,225
558
42%
n/a
1,600
1,600
-
Soc Sec Incentive-Fed
1,667
2,800
1,133
42%
70%a
4,000
4,000
-
Miscellaneous
208
1,342
1,134
42%
268%
500
4,026
3,526
Oregon Mentors
-
214
214
42%
n/a
-
500
500
Medical Services Reimb
5,000
5,437
437
42%
45%
12,000
12,000
-
Restitution
438
254
(184)
42%
24%
1,050
1,050
-
Sheriff Fees
64,006
61,248
(2,758)
42%
40%
153,615
153,615
-
Interest
18,750
11,420
(7,330)
42%
25%
45,000
45,000
-
Interest on Unsegregated
1,500
5,120
3,620
42%
142%
3,600
10,600
7,000
Rentals
13,676
18,236
4,560
42%
56% d)
32,824
62,824
30,000
Donations
-
48
48
42%
n/a
-
48
48
Total Revenues
7,275,502
13,945,889
6,670,387
42%
80%
17,461,207
17,253,459
(207,748)
TOTAL RESOURCES 9,835,796 16,557,263 6,721,467 42%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 8,342,293 7,016,822 1,325,471 42%
83% 20,021,501 19,864,833 (156,668)
Exp.
35% e) 20,021,501 17,629,462 2,392,039
TOTAL REQUIREMENTS 8,342,293 7,016,822 1,325,471 42% 35% 20,021,501 17,629,462 2,392,039
NET (Resources - Requirements) 1,493,503 9,540,441 8,046,938 - 2,235,372 2,235,372
a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates 2.5% variance from budget.
b) Delinquent FY 2008 taxes exceeded amounts estimated.
c) Expect revenue to increase as work crews expand but work crew revenue will be less than budgeted.
d) Rental receipts from 911 not included in FY 2009 budget.
e) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for first quarter
were less than budgeted.
Sheriff 702
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,169,561
$ 1,178,512
$ 8,951
42%
n/a
$ 1,169,561
$1,178,512
$ 8,951
Revenues
Tax Revenues - Current
2,957,014
6,058,900
3,101,886
42%
85% a)
7,096,836
6,949,467
(147,369)
Tax Revenues - Prior
53,660
205,669
152,009
42%
160% b)
128,785
232,400
103,615
Federal Grants
11,875
10,945
(930)
42%
38%
28,500
28,500
-
US Forest Service
30,000
18,000
(12,000)
42%
25%
72,000
72,000
-
State Grant
33,080
36,637
3,557
42%
46%
79,392
79,392
-
SB #1065 Court Assessment
27,917
23,544
(4,373)
42%
35%
67,000
67,000
-
Marine Board License Fee
41,227
-
(41,227)
42%
0% c)
98,944
98,944
-
Narcotic Task Force
45,833
27,500
(18,333)
42%
25% d)
110,000
27,500
(82,500)
Des Cty General Fund Grnt
89,575
-
(89,575)
42%
0% e)
214,980
214,980
-
Des Cty Transient Room Tax
1,014,592
1,014,592
(0)
42%
42%
2,435,020
2,435,020
-
Des Cty Other Grant
52,570
-
(52,570)
42%
0% f)
126,167
126,167
-
City of Sisters
163,856
166,673
2,817
42%
42%
393,255
393,255
-
Des Cty Tax/Fin Contract
1,146
-
(1,146)
42%
0%
2,750
2,750
-
Des Cty CDD Contract
22,652
22,651
(1)
42%
42%
54,365
54,365
-
Des Cty Solid Waste Cntrt
22,652
22,651
(1)
42%
42%
54,365
54,365
-
Des Cty Clerk/Election
1,250
2,026
776
42%
68%
3,000
3,000
-
Security & Traffic Reimb
10,833
1,316
(9,517)
42%
5%
26,000
26,000
-
Seat Belt Program
2,500
3,325
825
42%
55%
6,000
6,000
-
Miscellaneous
1,042
4,424
3,382
42%
n/a
2,500
13,655
11,155
Sheriff Fees
2,083
2,825
742
42%
n/a
5,000
5,000
-
Court Fines & Fees
35,417
48,874
13,457
42%
57%
85,000
85,000
-
Impound Fees
31,250
26,700
(4,550)
42%
36%
75,000
75,000
-
Interest
12,500
(1,169)
(13,669)
42%
-4%
30,000
30,000
-
Interest on Unsegregated
1,000
2,504
1,504
42%
104%
2,400
5,400
3,000
Grants - Private
-
6,000
6,000
42%
n/a
-
6,000
6,000
Sale of Equip & Material
417
626
209
42%
63%
1,000
1,000
-
Total Revenues
4,665,941
7,705,213
3,039,272
42%
69%
11,198,259
11,092,160
(106,099)
TOTAL RESOURCES
5,835,502
8,883,724
3,048,222
42%
72%
12,367,820
12,270,672
(97,148)
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
5,153,258
4,966,724
186,534
42%
40% g)
12,367,820
11,232,994
1,134,826
TOTAL REQUIREMENTS
5,153,258
4,966,724
186,534
42%
40%
12,367,820
11,232,994
1,134,826
NET (Resources - Requirements)
682,244
3,917,001
3,234,757
-
1,037,678
1,037,678
a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a 2.1 % variance from budget.
b) Delinquent FY 2008 taxes exceeded amounts estimated.
c) Marine Board fees for marine patrol are received semi-annually in Feb. and June.
d) Additional Byrne Grant revenue will not be received this year.
e) Payment from Deschutes County (General Fund) will be made in June 2009.
f) Court fines and fees collected by Justice Court in excess of amount transferred to Justice Court Fund to be paid in June 2009.
g) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for first quarter
were less than budgeted.
HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Revised
Year End
I
Bud et
Ac
tual
Variance
FY %
Coll. %
I
I
Budget
Projection
LVariance I
RESOURCES:
Beg. Net Working Capital
$ 707,000
$ 972,436
$ 265,436
100%
138%
$ 707,000
$ 972,436
$ 265,436
Revenues
Medicare Reimbursement
1,667
252
(1,415)
42%
6%
a)
4,000
4,000
-
State Grant
664,089
665,194
1,105
42%
42%
b)
1,593,814
1,852,066
258,252
Child Dev & Rehab Center
14,474
-
(14,474)
42%
0%
c)
34,737
34,737
-
State Miscellaneous
110,764
82,205
(28,559)
42%
31%
d)
265,834
257,425
(8,409)
STARS Foundation
-
2,650
2,650
42%
n/a
-
2,650
2,650
OMAP
112,500
129,451
16,951
42%
48%
270,000
270,000
-
Family Planning Exp Proj
197,917
153,392
(44,525)
42%
32%
e)
475,000
475,000
-
Grants
-
18,008
18,008
42%
n/a
-
18,008
18,008
Contract Payments/ESD
3,333
-
(3,333)
42%
0%
f)
8,000
8,000
-
Miscellaneous
-
520
520
42%
n/a
-
600
600
Patient Insurance Fees
38,104
57,770
19,666
42%
63%
g)
91,450
91,450
-
Health Dept/Patient Fees
92,708
65,260
(27,448)
42%
29%
222,500
222,500
-
Vital Records-Birth
16,667
14,665
(2,002)
42%
37%
40,000
40,000
-
Vital Records-Death
39,167
43,855
4,688
42%
47%
94,000
94,000
-
Interest on Investments
15,833
12,560
(3,273)
42%
33%
38,000
38,000
-
Donations
3,792
2,809
(983)
42%
31%
9,100
9,100
-
Interfund Contract
52,601
27,220
(25,381)
42%
22%
h)
126,242
129,878
3,636
Administrative Fee
11,250
11,250
-
42%
42%
27,000
27,000
-
Interfund Grant
-
-
-
42%
n/a
-
-
-
Total Revenues
1,374,866
1,287,062
(87,804)
42%
39%
3,299,677
3,574,414
274,737
Transfers In-Reserve Fund
10,417
-
(10,417)
42%
0%
25,000
25,000
-
Transfers In-General Fund
1,100,515
1,100,515
-
42%
42%
2,641,236
2,641,236
-
TOTAL RESOURCES
3,192,798
3,360,014
177,633
42%
50%
6,672,913
7,213,086
540,173
REQUIREMENTS: Exp.
Expenditures
Personal Services
1,893,570
1,905,636
(12,066)
42%
42%
4,544,569
4,536,160
8,409
Materials and Services
586,054
564,575
21,479
42%
40%
1,406,529
1,456,529
(50,000)
Capital Outlay
31,250
26,667
4,583
42%
36%
75,000
75,000
-
Transfers Out
62,500
37,500
25,000
42%
25%
150,000
150,000
-
Contingency
207,006
-
207,006
42%
n/a
496,815
496,815
TOTAL REQUIREMENTS
2,780,380
2,534,378
246,002
42%
38%
6,672,913
6,217,689
455,224
NET (Resources - Requirements)
412,418
825,635
423,634
-
995,397
995,397-
a) Corrections required to DCHD Medicare status, application process. Claims currently on hold.
b) Projection includes revisons 1 - 5 to State Grant.
c) Payments received quarterly during the October 08 through September 09 contract period.
d) MAC State grant not yet received for year. Projected to meet budgeted revenue.
e) Payments are received one month in arrears.
f) Contract not yet signed.
g) Revenues trend ahead of YTD budget due to flu vaccinations.
h) Payments normally received 30 days after the end of each quarter.
MENTALHEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coil. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,750,000 $
2,695,308
$ (54,692)
100%
98%
$ 2,750,000
$ 2,695,308
$ (54,692)
Revenues
Marriage Licenses
2,292
2,650
358
42%
48%
5,500
5,500
-
Divorce Filing Fees
52,083
52,541
458
42%
42%
125,000
125,000
-
Domestic Partnership Fee
833
50
(783)
42%
n/a
2,000
2,000
-
Federal Grants
100,622
(12,815)
(113,437)
42%
-5%
a)b)
241,492
229,184
(12,308)
State Grants
2,193,078
2,107,418
(85,660)
42%
40%
c)
5,263,386
5,110,476
(152,910)
State Miscellaneous
74,882
53,385
(21,497)
42%
30%
d)
179,716
179,716
-
Title 19
125,294
155,727
30,433
42%
52%
300,705
300,705
-
Liquor Revenue
44,167
36,309
(7,858)
42%
34%
106,000
106,000
-
School Districts
41,667
20,700
(20,967)
42%
21%
e)
100,000
70,000
(30,000)
Contract Payments
-
3,510
3,510
42%
n/a
-
3,510
3,510
Miscellaneous
36,583
27,719
(8,864)
42%
32%
87,800
87,800
-
Patient Insurance Fees
90,625
50,906
(39,719)
42%
23%
217,500
247,500
30,000
Patient Fees
4,792
3,767
(1,025)
42%
33%
11,500
11,500
-
Interest on Investments
30,417
40,149
9,732
42%
55%
73,000
83,000
10,000
Rentals
6,875
5,000
(1,875)
42%
30%
16,500
16,500
-
Donations
4,167
-
(4,167)
42%
0%
10,000
3,500
(6,500)
Interfund Contract
1,300
1,300
-
42%
42%
3,120
3,120
-
Administrative Fee
1,207,000
1,198,385
(8,615)
42%
41%
2,896,800
2,921,800
25,000
Crime Prevention Services
59,952
41,214
(18,738)
42%
29%
143,884
143,884
-
Total Revenues
4,076,629
3,787,915
(288,714)
42%
39%
9,783,903
9,650,695
(133,208)
Transfers In-General Fund
646,208
646,208
(0)
42%
42%
1,550,899
1,550,899
-
Transfers In-Other
189,094
211,177
22,083
42%
47%
453,825
506,825
53
000
,
TOTAL RESOURCES
7,661,931
7,340,607
(321,324)
42%
50%
14,538,627
14,403,727
(134,900)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
3,522,428
3,292,086
230,342
42%
39%
0
8,453,826
8,050,000
403,826
Materials and Services
1,805,683
1,387,326
418,357
42%
32%
4,333,638
4,150,000
183,638
Capital Outlay
42
-
42
42%
0%
100
-
100
Transfers Out
62,500
37,500
25,000
42%
25%
150,000
150,000
-
Contingency
667,110
-
667,110
42%
n/a
1,601,063
-
1,601,063
TOTAL REQUIREMENTS
6,057,763
4,716,912
1,340,851
42%
32%
14,538,627
12,350,000
2,188,627
NET (Resources - Requirements)
1,604,168
2,623,695
1,019,527
-
2,053,727
2,053,727
a) Negative variance due to an adjustment for over-accrual of FY 2008 revenue.
b) Grant billing paid quarterly, in arrears. Payment of $35,785 expected in December.
c) Department of Human Services FY 08/09 budget reduction.
d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
e) Services to school districts commence at start of school year and are billed monthly in arrears.
f) Anticipated salary savings due to unfilled positions.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
Planning-Current
Planning-Long Range
Total Revenues
Year to Date Year End
Budget I ''I'll Actual Variance FY % Coll. % Budget Projection Variance
$ (2,777,224) $(2,667,072) $ 110,152 100%
14,688
(4,411)
(19,099)
42%
2,083
921
(1,162)
42%
128,542
91,506
(37,036)
42%
717,375
471,756
(245,619)
42%
189,635
125,011
(64,624)
42%
221,667
90,201
(131,466)
42%
304,042
133,757
(170,285)
42%
285,479
77,485.
(207,994)
42%
32,070
26,278
(5,792)
42%
575,615
307,451
(268,164)
42%
252,415
213,857
(38,558)
42%
96% $(2,777,224) $(2,667,072) 110,152
-13%
a)
35,250
20,000
(15,250)
18%
b)
5,000
2,200
(2,800)
30%
c)
308,500
220,000
(88,500)
27%
c)
1,721,700
1,132,000
(589,700)
27%
c)
455,125
300,000
(155,125)
17%
d)
532,000
216,000
(316,000)
18%
c)
729,700
321,000
(408,700)
11%
e)
685,150
685,150
-
34%
d)
76,967
76,967
-
22%
c)
1,381,475
938,000
(443,475)
35%
c)
605,795
468,000
(137,795)
2,723,611 1,533,812 (1,189,799) 42% 23% 6,536,662 4,379,317 (2,157,345)
Trans In-CDD Reserve
1,034,213
1,399,756
365,543
42%
56%
2,482,111
2,482,111
-
Trans In-CDD Bldg/Elec
940,719
1,144,255
203,536
42%
51%
2,257,725
2,257,725
-
Trans In-CDD Gen Fund
-
83,333
83,333
0%
n/a f)
0
200,000
200,000
Trans In-Newberry (297)
34,464
131,666
97,202
0%
159% g)
82,714
131,666
48,952
Trans In-Other
42
-
(42)
0%
0%
100
-
(100)
TOTAL RESOURCES
1,955,825
1,625,750
(330,075)
42%
19%
8,582,088
6,783,747
(1,798,341)
REQUIREMENTS: Exp.
EXPENDITURES & TRANSFERS
Admin-Operations Division
895,083
845,053
50,030
42%
39%
h)
2,148,200
2,080,752
67,448
Admin-GIS Division
110,313
101,304
9,009
42%
38%
h)
264,751
249,186
15,565
Admin-Code Enforcement
102,473
93,662
8,811
42%
38%
h)
245,934
235,000
10,934
Building Safety Division
451,542
437,636
13,906
42%
40%
i)
1,083,700
1,176,165
(92,465)
Electrical Division
149,900
116,999
32,901
42%
33%
h)
359,761
240,165
119,596
Contract Services
119,168
139,053
(19,885)
42%
49%
h)
286,002
185,862
100,140
Env Health-On Site Pgm
143,145
120,775
22,370
42%
35%
h)
343,547
324,000
19,547
Env Health-Lic Facilities
226,088
210,652
15,436
42%
39%
h)
542,610
510,000
32,610
Env Health - Drinking H2O
36,690
33,230
3,460
42%
38%
h)
88,057
83,000
5,057
EPA Grant
34,531
28,410
6,121
42%
34%
h)
82,875
78,000
4,875
Planning-Current Division
423,080
374,039
49,041
42%
37%
h)
1,015,391
858,085
157,306
Planning-Long Range Div
234,912
203,613
31,299
42%
36%
h)
563,788
565,000
(1,212)
Transfers Out (D/S Fund)
150,000
86%
175,000
175,000
-
Contingency
576,030
-
576,030
42%
n/a
1,382,472
-
1,382,472
TOTAL REQUIREMENTS
3,502,955
2,854,426
798,529
42%
33%
8,582,088
6,760,215
1,821,873
NET(Resources - Requirements)
(1,547,130)
(1,228,676)
468,454
-
23,532
23,532
Revenues
1,533,812
4,379,317
Expenditures
2,854,426
6,760,215
Net from Operations
(1,320,614)
(2,380,898)
a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs).
e) Revenue is received primarily in January and February after license renewal statements are mailed out.
f) A transfer from the General Fund will begin in November.
g) Payments are received in installments or as billed. Funds to be transferred in from Fund 297.
h) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours).
i) Expenses increased due to the shift of staffing from Contract Services and Electrical to Building Safety.
ROAD
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$6,108,195
$ 6,392,830
$ 284,635
100%
105%
$ 6,108,195
$ 6,392,830
$ 284,635
Revenues
System Development Ch
8,333
1,386
(6,947)
42%
7%
20,000
20,000
-
Mineral Lease Royalties
2,083
4,095
2,012
42%
n/a
5,000
5,000
-
Forest Receipts
208,333
-
(208,333)
42%
0%
a)
500,000
500,000
-
State Grant
703,878
1,689,307
985,429
42%
100%
b)
1,689,306
1,689,307
1
Motor Vehicle Revenue
3,541,667
3,221,397
(320,270)
42%
38%
8,500,000
8,500,000
-
City of Bend
104,167
206,121
101,954
42%
82%
c)
250,000
250,000
-
City of Redmond
166,667
-
(166,667)
42%
0%
c)
400,000
400,000
-
City of Sisters
20,833
-
(20,833)
42%
0%
c)
50,000
50,000
-
City of La Pine
-
11,103
11,103
42%
n/a
c)
-
20,000
20,000
Miscellaneous
16,667
17,051
384
42%
43%
40,000
40,000
-
Road Vacations
417
-
(417)
42%
0%
1,000
1,000
-
Interest on Investments
52,083
87,637
35,554
42%
70%
125,000
125,000
-
Donations
1,017
-
(1,017)
42%
0%
2,440
2,440
-
Interfund Contract
362,500
-
(362,500)
42%
0%
d)
870,000
870,000
-
Equipment Repairs
125,000
84,973
(40,027)
42%
28%
e)
300,000
300,000
-
Vehicle Repairs
41,667
-
(41,667)
42%
0%
d)
100,000
100,000
-
LID Construction
35,417
-
(35,417)
42%
0%
d)
85,000
85,000
-
Vegetation Management
39,583
-
(39,583)
42%
0%
d)
95,000
95,000
-
Inter-fund: Forester
9,167
-
(9,167)
42%
0%
d)
22,000
22,000
-
Car Washes
1,458
660
(798)
42%
n/a
e)
3,500
3,500
-
Sale of Eqp & Material
281,250
377,162
95,912
42%
56%
e)
675,000
675,000
-
Sale of Public Lands
83
-
(83)
42%
0%
200
200
-
Total Revenues
5,722,270
5,700,893
(21,377)
42%
42%
13,733,446
13,753,447
20,001
Trans In - CDD
10,829
-
(10,829)
42%
0%
25,990
25,990
-
Trans In - Solid Waste
358,946
215,368
(143,578)
42%
25%
f)
861,470
861,470
-
Trans In-Road Imp Res
2,434
-
(2,434)
42%
0%
5,841
5,841
-
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
12,202,674 12,309,091 106,417 42% 59%
Exp.
20,734,942 21,039,578 304,636
2,344,613
2,288,585 56,028
42%
41%
5,627,071
5,627,071 -
3,173,297
3,151,131 22,166
42%
41% g)
7,615,913
7,615,913 -
2,260,652
- 2,260,652
42%
0% g)
5,425,565
5,425,565 -
125,000
- 125,000
42%
0%
300,000
300,000 -
735,997
- 735,997
42%
n/a
1,766,393
- 1,766,393
TOTAL REQUIREMENTS 8,639,559 5,439,716 3,199,843 42% 26%
NET (Resources - Requirements) 3,563,115 6,869,375 3,306,260
a) Annual payment to be received in January 2009.
b) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing
c) Billing upon completion of work.
d) Payment to be received in June 2009 from various funds
e) Billed to County departments monthly in arrears.
f) Payment to be received quarterly from Solid Waste
g) Seasonal expense includes overlays to occur Spring 2009
20,734,942 18,968,549 1,766,393
2,071,029 2,071,029
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Year End
=
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 663,144
$ 700,907
$ 37,763
100%
106%
$ 663,144
$ 700,907
$ 37,763
Revenues
State Miscellaneous
13,704
23,305
9,601
42%
71%
a)
32,890
32,890
-
SB 1145
1,209,977
1,451,865
241,888
42%
50%
b)
2,903,945
2,903,945
-
Probation Work Crew Fees
14,167
18,528
4,361
42%
54%
34,000
34,000
-
Miscellaneous
2,083
1,265
(818)
42%
25%
5,000
5,000
-
Electronic Monitoring Fee
45,833
69,446
23,613
42%
63%
c)
110,000
110,000
-
Probation Superv. Fees
104,167
103,705
(462)
42%
41%
250,000
250,000
-
Interest on Investments
11,735
15,126
3,391
42%
54%
28,165
28,165
-
Crime Prevention Services
-
6,250
6,250
42%
n/a
-
25,000
25,000
Drug Court - Byrne
20,833
-
(20,833)
42%
0%
d)
50,000
50,000
-
Total Revenues
1,422,499
1,689,489
266,990
42%
49%
3,414,000
3,439,000
25,000
Transfers In-General Fund
65,449
65,449
0
42%
42%
157,078
157,078
-
Transfers In-Video Lottery
44,167
44,167
(0)
42%
42%
106,000
106,000
-
Transfers In-Sheriff
20,833
12,500
(8,333)
42%
25%
50,000
50,000
-
TOTAL RESOURCES
2,216,092
2,512,512
296,420
42%
57%
4,390,222
4,452,985
62,763
REQUIREMENTS: Exp.
Expenditures
Personal Services
1,331,854
1,223,402
108,452
42%
38%
3,196,449
3,196,449
-
Materials and Services
288,441
321,416
(32,975)
42%
46%
692,259
692,259
-
Capital Outlay
42
-
42
42%
0%
100
-
100
Contingency
208,923
-
208,923
42%
n/a
501,414
-
501,414
TOTAL REQUIREMENTS
1,829,260
1,544,818
284,442
42%
35%
4,390,222
3,888,708
501,514
NET (Resources - Requirements)
386,832
967,694
580,862
-
564,277
564,277
a) Received two quarters of subsidy with one years worth of AIP funds.
b) Funding for two quarters received.
c) Increased use of EMD, in lieu of jail sanctions. Increase court request for EMD.
d) Byrne grant quarterly report due 10/31/08; funds will be released - Amount released will be $5,816.25.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Miscellaneous
Court Fines & Fees
Interest on Investments
Grants-Private
Total Revenues
Year to Date Year End
Budget Actual Variance =Y % Coll. % Budget Projection Variance
$ 571,035 $ 532,187 $ (38,848) 100% 93% $ 571,035 $ 532,187 $ (38,848)
98,656
131,220
32,564
15,688
18,601
2,913
54,167
23,655
(30,512)
31,525
8,719
(22,806)
72,997
122,488
49,491
165,438
168,564
3,126
57,292
43,750
(13,542)
152,507
357,117
204,610
308,040
729,986
421,946
3,333
2,950
(383)
10,000
25,947
15,947
10,417
14,962
4,545
4,167
-
(4,167)
984,227
1,647,959
663,732
42%
55%
a)
236,775
310,560
73,785
42%
49%
a)
37,652
40,982
3,330
42%
18%
b)
130,000
95,000
(35,000)
42%
12%
a)
75,661
87,779
12,118
42%
70%
a)
175,193
201,546
26,353
42%
42%
a)
397,050
471,171
74,121
42%
32%
9g)
137,500
187,499
49,999
42%
98%
b)
366,017
357,117
(8,900)
42%
99%
739,295
876,986
137,691
42%
37%
8,000
8,000
-
42%
108%
c)g)
24,000
75,000
51,000
42%
60%
d)
25,000
40,000
15,000
42%
0%
e)
10,000
5,000
(5 000)
42%
70%
2,362,143
2,756,640
394,497
Trans from General Fund
146,373
146,373
-
42%
42%
351,295
351,295
-
Trans from GF-Other
2,871
1,723
(1,148)
42%
25%
6,891
6,891
-
Total Transfers In
149,244
148,096
(1,148)
42%
41%
358,186
358,186
-
TOTAL RESOURCES
1,704,506
2,328,242
623,736
42%
71%
3,291,364
3,647,013
355,649
REQUIREMENTS:
Exp.
Expenditures
Personal Services
236,726
205,671
31,055
42%
36% i)
568,142
519,399
48,743
Materials and Services
951,422
686,296
265,126
42%
30%g)h)i)
2,283,412
2,661,177
(377,765)
Capital Outlay
42
-
42
42%
0%
100
-
100
Contingency
183,213
-
183,213
42%
n/a
439,710
-
439,710
TOTAL REQUIREMENTS
1,371,403
891,967
479,436
42%
27%
3,291,364
3,180,576
110,788
NET (Resources - Re
uir
t
q
emen
s)
333,103
1,436,275
1,103,172
-
466
437
466
437
,
,
a) FY 2008 revenues received and reported in FY 2009.
b) Medicaid revenue projected to be less than budget.
c) Circuit Court fees increased to Mary's Place.
d) Interest revenue will exceed budget because of increase in cash balance.
e) Youth conference donations projected to be less.
f) Safe & Drug Free Schools grant amount is $100,000 - budgeted @ $50,000.
g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees).
h) Increase in discretionary spending of $129,766.
i) Personnel reduced due to open position, and new hires.
j) OCCF grants and M&S increased by $147,000 Community Schools grant.
SOLID WASTE
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Refunds/Reimbursements
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 1,221,164 $ 1,254,853 $ 33,689 100%° 103% $1,221,164 $ 1,254,853 $ 33,689
19,167
-
(19,167)
42%
0%
a)
46,000
46,000
-
14,583
12,859
(1,724)
42%
37%
35,000
35,000
-
-
15,938
15,938
42%
N/A
b)
-
15,938
15,938
83,333
27,095
(56,238)
42%
14%
c)
200,000
200,000
-
697,798
584,411
(113,387)
42%
35%
1,674,716
1,674,716
-
653,214
624,866
(28,348)
42%
40%
1,567,714
1,567,714
-
2,011,003
1,667,851
(343,152)
42%
35%
4,826,406
4,826,406
-
29,270
35,667
6,397
42%
51%
d)
70,249
70,249
-
12,500
830
(11,670)
42%
3%
e)
30,000
30,000
-
41,667
24,709
(16,958)
42%
25%
100,000
100,000
-
20,833
51,285
30,452
42%
103%
f)
50,000
60,000
10,000
3,583,368
3,045,511
(537,857)
42%
35%
8,600,085
8,626,023
25,938
4,804,532
4,300,364
(504,168)
42%
44%
9,821,249
9,880,875
59,626
Exp.
756,248
741,955
14,293
42%
41%
1,836,524
1,558,509
278,015
42%
35% 9)
404,912
408,859
(3,947)
42%
42%
100,302
28,225
72,077
42%
12% h)
775,613
215,368
560,245
42%
12% i)
218,589
-
218,589
42%
n/a
4,092,188 2,952,916 1,139,272 42% 30%
NET (Resources - Requirements) 712,344 1,347,448 635,104
1,814,996
1,814,996 -
4,407,657
4,407,657 -
971,788
971,788 -
240,725
240,725 -
1,861,470
1,861,470 -
524,613
- 524,613
9,821,249 9,296,636 524,613
584,239 584,239
a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009.
b) Monies refunded from Cedar Creek landscaping contract.
c) Franchise fees are due April 15, 2009.
d) Seasonal collection of yard debris - will even out over the winter.
e) Unpredictable revenue from asbestos and contaminated soil clean-ups.
f) Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter.
g) Some single, large budget items cause this number to fluctuate.
h) Most capital items not yet purchased.
i) Transfers are processed twice a year - Dec and June.
Risk Management
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Insurance
Loss Prevention
Total General Liability
PROPERTY DAMAGE
Insurance
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Total Vehicle
Year to Date
Year End
Budget Actual Variance of F % Coll. Budget Projection Variance
$2,500,000 $2,549,708 $49,708 100% 102%
167,463
167,460
(3)
42%
42%
401,910
401,910
-
119,289
119,290
1
42%
42%
286,294
286,294
74,724
74,519
(205)
42%
42%
179,338
179,338
-
402,212
420,185
17,973
42%
44%
965,309
965,309
63,219
66,880
3,661
42%
44%
151,725
151,725
-
1,250
27,968
26,718
42%
932%
3,000
27,968
24,968
8,333
605
(7,728)
42%
3%
20,000
20,000
-
125
175
50
42%
n/a
300
300
-
2,083
-
(2,083)
42%
0%
5,000
5,000
-
10,417
3,990
(6,427)
42%
16%
25,000
25,000
-
20,833
35,194
14,361
42%
70%
50,000
50,000
-
869,948
916,266
46,317
42%
44%
2,087,876
2,112,844
24,968
42
(42)
42%
0%
100
-
(100)
3,369,990
3,465,973
95,983
42%
76%
4,587,976
4,662,552
74,576
Exp.
3,657
1,050
141,500
172
541,667
146,378
541,667
42%
11% a)
1,300,000
900,000
400,000
149,933
3,000
139,583
152,933
139,583
42%
46%
335,000
350,000
(15,000)
574
13,718
471
5,073
66,667
19,836
66,667
42%
12% b)
160,000
148,000
12,000
$2,500,000 $2,549,708 $49,708
WORKERS' COMPENSATION
Settlement / Benefit
321,676
Insurance
8,573
Loss Prevention
1,065
Miscellaneous
11,087
Workers' Comp Losses
55,401
Total Workers' Compensation
297,917
397,802
297,917
42%
56% c)
715,000
780,000
(65,000)
UNEMPLOYMENT - Settlement / Benefits
27,083
40,032
(12 949)
42%
62% d)
65,000
85,000
(20,000)
Total Direct Insurance Costs
1,072,917
756,981
1,032,885
42%
29%
2,575,000
2,263,000
312,000
Insurance Administration:
Personal Services
150,482
121,617
28,865
42%
34%
361,157
361,157
-
Materials & Service
80,002
60,117
19,885
42%
31%
192,004
192,004
-
Capital Outlay
42
-
42
42%
0%
100
-
100
Total Insurance Administration
230,525
181,733
48,792
42%
33%
553,261
553,161
100
Contingency
608,215
-
608,215
42%
n/a
1,459,715
-
1,459,715
TOTAL APPROPRIATIONWEXPENDITURES
1,911,657
938,714
1,689,891
42%
20%
4,587,976
2,816,161
1,771,815
NET
1,458,333
2,527,259
1,785,875
-
1,846,391
1,846,391
a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge.
b) Savings is based on lower than expected year-to-date expenditures.
c) Year end projection is higher than budget due to settlement/dosing of $140,000 claim.
d) Year end projection is higher than budget due to CDD layoffs and possible increase in unemployment claims as a result.
Health Benefits Trust
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
Year to Date Revised Year End
Bud et Actual Variance FY % Coll. % Budget Projection Variance
$14,000,000 $14,862,418 $ 862,418 100% 106%
5,198,875
5,305,112
106,237
42%
43% a)
54,583
21,258
(33,326)
42%
16% b)
149,944
143,325
(6,619)
42%
40%
333,333
481,914
148,581
42%
60%
166,667
257,353
90,686
42%
64%
0
11,986
11,986
42%
n/a
-
10,393
10,393
42%
n/a
156,250
200,022
43,772
42%
53%
6,059,653
6,431,361
371,709
42%
44%
TOTAL RESOURCES 20,059,653 21,293,779 1,234,127 92% 75%
REQUIREMENTS Exp.
Expenditures:
Personal Services
47,381
45,091
2,290
42%
Materials & Services
Conferences and Seminars
1,250
1,161
89
42%
Claims Paid-Medical/Rx
4,913,604
3,970,333
943,271
42%
Claims Paid-Dental/Vision
670,465
600,541
69,925
42%
Refunds
-
(13,995)
13,995
42% n/
Insurance Expense
148,963
152,313
(3,350)
42%
State Assessments
26,667
63,337
(36,670)
42%
Administration Fee
113,376
112,934
441
42%
PPO Fee
19,615
14,484
5,131
42%
Health Impact
17,833
20,583
(2,749)
42%
Printing
3,333
8,977
(5,644)
42%
Program Supplies
833
180
653
42%
Other
6,318
13,141
(6,823)
42%
Total Materials & Services
5,922,258
4,943,989
978,270
42%
Capital Outlay
-
-
-
42%
Contingency
5,923,305
-
5,923,305
42%
40%
$14,000,000 $14,862,418 $ 862,418
12,477,300
12,732,543
255,243
131,000
51,000
(80,000)
359,866
359,866
-
800,000
1,100,000
300,000
400,000
550,000
150,000
-
11,986
11,986
-
10,393
10,393
375,000
450,000
75,000
14,543,166 15,265,787 722,621
28,543,166 30,128,205 1,585,039
113,715 113,715 -
39%
3,000
3,000 •
-
34% c)
11,792,650
9,384,424
2,408,226
37% c)
1,609,117
1,419,460
189,657
(13,995)
13,995
43%
357,511
357,511
-
99% d)
64,000
133,337
(69,337)
42%
272,102
272,102
-
31%
47,077
47,077
-
48%
42,800
42,800
-
112%
8,000
8,000
-
9%
2,000
2,000
-
87%
15,163
15,163
-
35%
14,213,420
11,670,878
2,542,542
0%
100
-
100
0%
14,215,931
-
a
14,215,931
TOTAL REQUIREMENTS 11,892,944 4,989,080 6,903,865 42% 17%
NET (Resources - Requirements) 8,166,708 16,304,700 8,137,991
28, 543,166 11,784, 593 16,758, 573
18, 343, 612 18, 343, 612
a) Projection is the amount budgeted for FY 2009, as amended, for HBT payments in the operating funds.
b) Fewer part-time employees opting for plan available to full-time employees.
c) Based on annualizing 22 weeks of claims paid; YTD average is $207,767 per week.
d) State Assessment is paid in August and February. February is estimated to be $70,000
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
-
-
-
-
-
7
Revised
Year End
Budget 1
7kc
t
u
a
1
7
Variance
% of FY
% Coll.
Budget
Projectio~
Variance
RESOURCES:
Beg. Net Working Capital
$2,393,117
$2,636,885
$ 243,768
100%
110%
$2,393,117
$2,636,885
$ 243,768
Revenues
Property Taxes - Current
2,490,437
5,123,386
2,632,949
42%
86% a)
5,977,048
5,876,474
(100,574)
Property Taxes - Prior
23,604
75,236
51,632
42%
133% b)
56,650
96,500
39,850
State Reimbursement
9,167
12,880
3,713
42%
59%
22,000
22,000
-
Telephone User Tax
335,454
433,462
98,008
42%
54%
805,089
805,089
-
Data Network Reimb.
14,167
25,128
10,961
42%
74%
34,000
33,164
(836)
Jefferson County
9,160
27,703
18,543
42%
126%
21,985
27,703
5,718
User Fee
13,958
19,429
5,471
42%
58%
33,500
33,500
-
Contract Payments
29,167
58,983
29,816
42%
84%
70,000
70,000
-
Miscellaneous
3,438
3,265
(173)
42%
40%
8,250
8,250
-
Interest
20,833
35,107
14,274 ,
42%
70%
50,000
50,000
-
Interest on Unsegregated Tax
542
2,034
1,492
42%
156%
1,300
2,034
734
Total Revenues
2,949,927
5,816,613
2,866,686
42%
82%
7,079,822
7,024,714
(55,108)
TOTAL RESOURCES
5,343,044
8,453,499
3,110,455
42%
89%
9,472,939
9,661,599
188,660
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
1,553,344
1,392,587
160,757
42%
37%
3,728,025
3,728,025
-
Materials and Services
369,262
276,743
92,519
42%
31%
886,229
886,229
-
Debt Service
100,000
-
100,000
42%
0%
240,000
240,000
-
Capital Outlay
55,000
-
55,000
42%
0%
132,000
132,000
-
Transfers Out
54,167
-
54,167
42%
0%
130,000
130,000
-
Contingency
1,815,285
-
1,815,285
42%
n/a
4,356,685
-
4,356,685
TOTAL REQUIREMENTS 3,947,058 1,669,330 2,277,728 42% 18% 9,472,939 5,116,254 4,356,685
NET (Resources - Requirements) 1,395,986 6,784,169 5,388,183 - 4,545,345 4,545,345
a) Historically, 85% of property tax receipts are collected through November. Current analysis indicates a 1.7% variance from budget.
b) Delinquent FY 2008 taxes exceeded amounts estimated.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Five Months Ended November 30, 2008
RESOURCES:
Beg. Net Working Capital
Receipts:
Security & Traffic Reimb
Miscellaneous
Vending Machines
Telephone Fees - Events
Special Events Revenues
Interest
Parking Fees
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Video Lottery
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 150,000 $ 142,470 $ (7,530) 160% 95% $ 150,000 $ 142,470 $ (7,530)
11,000
3,000
(8,000)
42%
9%
35,000
27,000
(8,000)
-
3,086
3,086
42%
77%
4,000
7,086
3,086
1,500
298
(1,202)
42%
5%
6,000
4,798
(1,202)
2,000
140
(1,860)
42%
3%
5,000
3,140
(1,860)
282,000
164,586
(117,414)
42%
27%
610,000
492,587
(117,414)
3,330
1,938
(1,392)
42%
24%
8,000
6,608
(1,392)
-
-
-
42%
0%
4,000
4,000
-
32,000
13,108
(18,892)
42%
20%
67,000
48,108
(18,892)
2,000
-
(2,000)
42%
0%
15,000
13,000
(2,000)
4,000
588
(3,412)
42%
1%
55,000
51,588
(3,412)
78,500
50,085
(28,415)
42%
18%
280,000
251,585
(28,415)
17,000
21,000
4,000
42%
22%
95,000
99,000
4,000
-
-
-
42%
0%
45,000
45,000
-
10,000
-
(10,000)
42%
0%
10,000
-
(10,000)
443,330
257,829
(179,385)
42%
21%
1,239,000
1,053,499
(185,501)
282,588
282,588
-
42%
45%
633,203
530,353
(102,850)
875,918
682,887
(186,915)
42%
34%
2,022,203
1,726,322
(295,881)
Exp.
352,500
335,419
17,081 42%
323,110
216,866
106,244 42%
73,990
73,990
- 42%
-
-
- 42%
67,000
67,000
- 42%
-
-
- 42%
816,600 693,275 123,325 42%
59,318 (10,388) (63,590)
Accrued Revenue (Accounts Receivable):
Current Month Events 25,000
Prior Months 16,560
Total Accounts Receivable 41,560
40%
846,075
828,994
17,081
28%
775,739
690,729
85,010
87%
85,064
85,064
-
0%
45,000
-
45,000
86%
78,000
78,000
-
n/a
192,325
-
192,325
34%
2,022,203
1,682,787
339,416
-
43,535
43,535
Deposits Received for Future Events:
FY 2009:
December
2,655
January
1,450
February
2,200
March
9,250
April
5,252
May
2,250
June
2,400
FY 2010
8,665
FY 2011 & Beyond
34,700
TOTAL
68,822
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
November 2008
Budget
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$
$
$ .
Receipts:
Security & Traffic Reimb
5,000
3,000
(2,000)
Miscellaneous
-
10
10
Vending Machines
_
_
_
Telephone Fees - Events
2,000
-
(2,000)
Special Events Revenues
86,000
39,823
(46,177)
Interest
666
293
(373)
Parking Fees
_
_
_
Storage
12,000
3,641
(8,359)
Camping at F & E
2,000
-
(2,000)
Horse Stall Rental
4,000
-
(4,000)
Concession % - Food
41,000
25,000
(16,000)
Rights (Signage, etc.)
-
7,000
7,000
Interfund Contract
-
_
_
Video Lottery
-
_
_
Total Receipts
152,666
78,767
(73,899)
Transfer In:
GF, TRT, Welcome Center
Total Transfers
TOTAL RESOURCES 152,666 78,767 (73,899)
REQUIREMENTS:
Expenditures:
Personal Services 70,500 67,198 3,302
Materials and Services 64,622 38,543 26,079
Debt Service 73,990 73,990 -
Capital Outlay _ _ _
Transfers Out
Contingency
TOTAL REQUIREMENTS
209,112
179,731
29,381
NET (Resources - Requirements)
(56,446)
(100,964)
(44,518)
Deschutes County
Fair and Expo Center
Accounts Receivable
November 30, 2008
Current Month
Food & Beverage Estimate 25,000.00
Total Current Month 25,000.00
Prior Months:
October, 2008
Food & Beverage 9,934.15
KRDM Dance 1,002.00
August, 2008
White Stallion Productions 4,509.00
April, 2006
NW Expo & Trade show 1,115.00
Total Prior Months 16,560.15
Total Accrued Revenue as of November 30, 2008 41,560.15
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RV Park - Fund 601
Statement of Financial Operating Data
Five Months Ended November 30, 2008
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
100%
n/a
$ -
$ -
$ -
Revenues
RV Park Fees < 31 Days
114,583
36,608
(77,975)
42%
13%
a) 275,000
175,000
(100,000)
RV Park Fees > 30 Days
-
6,500
6,500
42%
n/a
-
6,500
6,500
Tent Space Rental
-
560
560
42%
n/a
-
560
560
Washer / Dryer
250
671
421
42%
112%
600
671
71
Vending Machines
125
-
(125)
42%
0%
300
300
-
Interest on Investments
-
306
306
42%
n/a
-
500
500
Cancellation Fees
-
198
198
42%
n/a
-
198
198
Total Revenues
114,958
44,843
(70,115)
42%
16%
275,900
183,729
(92,171)
Transfers In-Fund 130
-
140,000
140,000
42%
76%
185,000
185,000
-
Transfers In-Fund 618
-
-
-
42%
0%
b) 11,000
-
(11,000)
TOTAL RESOURCES
114,958
184,843
69,885
42%
39%
471,900
368,729
(103,171)
REQUIREMENTS:
Exp.
Expenditures
Materials & Services
41,179
31,949
9,230
42%
32%
98,830
98,830
-
Debt Service
157,769
157,769
-
42%
57%
275,499
275,499
-
Transfers Out - Gen Fund
-
-
-
42%
0%
50,000
-
50,000
Contingency
19,821
-
19,821
42%
n/a
47,571
-
47,571
TOTAL REQUIREMENTS
218,769
189,718
29,051
42%
40%
471,900
374,329
97,571
NET (Resources - Requirements)
(103,811)
(4,875)
98,936
-
(5,600)
(5,600)
a) Actual is approximately 1,365 space rentals. ( $36
,608 + $6,500 + $560) / $32
= 1,365)
With 106 spaces and 153 days through
Nov 30, 16,218 spaces were
available
. Occupancy through Nov
30 was 8.4°
Update to projection will be
provided on
December 31, 2008 report.
b) Budgeted transfer based on
assumption RV Park operations for FY 2008 woul
d have been p
rofitable.
Transfer will not be made.
Deschutes County
Bethlehem Inn (Fund 128)
November 30, 2008
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance-
Beg. Net Working Capital $(2,600,000) $(2,619,549) $(19,549) 100% 101% a) $(2,600,000) $(2,619,549) $(19,549)
Revenues
Grants - Private - - - 17% 0% 2,700,000 2,700,000 -
Total Revenues - - - 17% 0% 2,700,000 2,700,000 -
TOTAL RESOURCES (2,600,000) (2,619,549) (19,549) 17% -2620% 100,000 80,451 (19,549)
REQUIREMENTS: EE %
Expenditures
Debt Service (Negative Int Rev) - 34,993 (34,993) 17% 35% 100,000 100,000 -
TOTAL REQUIREMENTS - 34,993 (34,993) 17% 35% 100,000 100,000
NET (Resources - Requirements)
(2,600,000) (2,654,542) (54,542)
* - (19,549) (19,549)
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2009
I
Jul
Au
Sep
Oct
Nov
Dec
YTD Total
Tammy Baney
Conf/Sem & Educ/Training
-
-
2,300
314
-
-
2,614
Travel Meals
-
-
-
-
-
40
40
Accommodations
-
-
-
238
-
363
600
Airfare
-
-
Mileage reimbursement
- j
74
-
278
117
453
923
Ground Transport
-
-
91
-
-
24
115
Total Baney
74
2,391
830
117
880 j
4,292
Mike Daly
j
Conf/Sem & Educ/Training
-
-
26
360
-
-
386
Travel Meals
-
396
-
12
-
29
437
Accommodations
-
-
-
540
141
-
680
Airfare
-
-
-
-
-
-
-
Mileage reimbursement
- j
82
-
242 j
420
331
1,074
Ground Transport
44
-
-
-
15
59
Total Daly j
-
522
26
1,154
561
374
2,636
Dennis Luke j
j
Conf/Sem & Educ/Training
-
-
26
219
-
-
245
Travel Meals
-
-
-
-
25
66
91
Accommodations j
-
-
-
429
98
15
542
Airfare
-
- j
-
-
-
-
-
Mileage reimbursement
-
85
137
246
239
228
935
Ground Transport
-
-
-
-
-
-
-
Total Luke
85
163
895
362
308
1,813
Alan Unger
Conf/Sem & Educ/Training
-
-
-
- j
- j
-
-
Travel Meals
-
- j
-
-
-
-
-
Accommodations
-
- j
-
-
- j
-
-
Airfare
-
-
-
-
-
- j
-
Mileage reimbursement j
-
- j
-
-
-
-
-
Ground Transport
Total Other
- j
-
-
-
-
-
-
Total - BOCC Department
j
j
Conf/Sem & Educ/Training
- j
-
2,352
893
-
-
3,245
Travel Meals
- j
396
-
12
25
134
568
Accommodations
-
- j
-
1,207
238
378
1,823
Airfare
-
-
-
-
-
-
-
Mileage Reimbursement
241
137
766
776
1,011
2,931
Ground Transport
-
44
91
-
-
39
174
Total - BOCC Department
681
2,580
2,879
1,039
1,563
8,742
FY 2009 Budget
21,250
12/30/2008
DECEMBER
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Deschutes County, OR
Full Faith & Credit Obligations, Series 2009
TENTATIVE (subject to market conditions)
JANUARY
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FEBRUARY
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County Deschutes County
BC K&L Gates
FA Western Fin Grp
OS Editor - NW Resources
UW Piper Jaffray
WG Working Group
Date Task Description Responsible
Parties
Mon-Dec-22
Circulate update POS/send to Moody's and insurers
Mon-Dec-29
Circulate updated legal documents for POS
Mon-Dec-29
Final comments on POS/legal docs/BPA
Fri-Jan-2
Form 1 update to MDAC
Tue-Jan-6
Receive rating
Tue-Jan-6
Circulate final legal documents to include in POS , circulate draft Bond Purchase
Agreeement (BPA)
Wed-Jan-7
Final typing of POW Distribute POS (include Treasury)
Tue-Jan-13
Comments on BPA due
Wed-Jan-14
PRE-PRICE IN PORTLAND PM
Thu-Jan-15
PRICE IN PORTLAND AM, Sign BPA
Fri-Jan-16
Form 2 to MDAC; finalize OS
Mon-Jan-19
Final OS to printer
Tue-Jan-20
Distribute Final OS (include Treasury)
Thu-Jan-29
CLOSING
FA
BC
WG
FA
FA
BC
FA/UW
WG
County/FA/UW
County/FA/UW
FA
FA
FA
WG
Updated 12/17/2008
MEMORANDUM
TO: Board of County Commissioners
COPY: Dave Kanner, County Administrator
Susan Ross, Director Property and Facilities
FROM: Teresa Rozic, Property Specialist
DATE: December 30, 2008
RE: Property and Facilities Department Update
Work Session January 5, 2009
Tumalo Park Property
I received a request from a Tumalo Community School parent volunteer, Paula Kinzer.
She said that teachers and parents would like the students to adopt a County-owned
parcel (TL 161231-AO-00099; highlighted in pink on LAVA map attached) for
stewardship activities (i.e. outdoor classroom, clean up, potential planting). The parcel
was designated "park" by Board Order 94-138. Issues to consider: The parcel may not
be a legal lot; there are wetlands present; releases from the participants and indemnity
from the organization.
Annual Auction
We have scheduled the annual auction for Thursday, March 19, 2009. Because the
market is down, staff will recommend to the Board that we offer only two or three very
desirable properties. Staff will also recommend that the county not offer financing and
that we use escrow services.
Sheriffs Firing Range
We will report on our site visit to the Fryrear Road parcel at the work session. Sheriffs
office staff is not available until December 31.
hyc hus Creek Student St ewcar ship
by KolleenYake, Healthy Waters Institute Regional Education Coordinator
7hyc
1 Creek]
Document Reproduces Poorly
(Archived)
Beginning in 2006, students from Sisters High School have worked with the Healthy Waters Institute® to learn about,
adopt, and eventually restore many degraded streamside sites along Whychus Creek. A pine-scented blend of
afternoon hikes, sweaty restoration work, streamside sketching, macroinvertebrate discovery, and a two-week escape
from walls of the classroom, this multi-year stewardship program has folded students into hands-on projects to connect
with Whychus Creek while actively restoring it. These high school students have become current and future stewards
of the health of their home waters and they have committed themselves in many important ways to the restoration and
protection of Whychus Creek.
TheWhychusCreekStudent 1 A,1!~C_,°; kR ~~s b'end of aft^poo hikes,
Stewardship Project is one of the swecly, ,%rC;s_l'wr bion work.9 streai2r1side skeC chin ,
Healthy Waters Institute's many
experiential watershed education a ci~®i '~tebrate discover and- a two-week
and restoration projects within escape from wall' of the classroom.
Central Oregon. While the overall
ecological goal is to restore valuable riparian habitat for the benefit of fish and wildlife along Whychus Creek, the
long-lasting impacts occur in the hearts and minds of participating students. As junior Brook Rosauer wrote in her
journal while we sat listening to the trickle and gurgle of Whychus Creek, "I have finally found my place." With my
group of Creative Specialists, together we created a myriad of streamside artwork to discover new ways of seeing the
wonders of Whychus Creek. Both collectively in our walks and talks along the creek and separately in our journals,
sketches, and organically created rock art, we all found our own place on Whychus Creek.
As a whole, the Whychus Creek Student Stewardship Project seeks to increase ecological literacy while inspiring
local students to develop an informed sense of place through the observation and study of some of Central Oregon's
foremost resources-forests, water, and salmon-along Whychus Creek. Throughout this multi-year collaborative
project with Wolftree, Deschutes National Forest, the Three Sisters Irrigation District, and the Upper Deschutes
Watershed Council, students from Sisters High School participate in dynamic hands-on activities to explore and
restore critical sections of riparian habitat along Whychus Creek. 0
o
stltuteHegthywateris Lari,,; EDUCATION. COMMUNITY. STEWARDSHIP.
Educating the nextgtenerats%on of watershed stewards
The Healthy Waters Institute (HWl) connects students with their home
waters. Through meaningful outdoor educational experiences and a commitment
to local communities, we will cultivate informed citizens capable of maintaining
the health of waters statewide.
Imagine the day when every student in Central Oregon is able to: describe their
local watershed with regard to ecology, history, hydrology, geography and local
land and water issues; participate in service projects that improve the health of
waters in our home community; and acquire essential skills necessary for success
in college while contributing to our community as an active informed citizen.
This vision is possible through the commitment of HWI to help every student
connect to our home waters. Students participating in HWI programs will
become active learners. Communities will become engaged as participants in
their local watershed. HWI will accomplish the task of maintaining the health of
local rivers and creeks by cultivating lifelong watershed stewards.
THE HWI TOOLKIT
Education Programs
HWI builds its program delivery around four question-based programs:
• 1,000 Drops-what happens to the water that lands on your roof?
• Hometown Waters-where does it come from, where does it go?
• Salmon Watch-how healthy are local rivers for salmon?
• Independent Projects-students engaged in local service projects.
Student & Teacher Outreach
HWI will supply resources, as available, to support teachers and students in
each region through:
• Biannual healthy waters journal and kids publication.
• Dynamic website to facilitate sharing of ideas.
• Structural support for a student summit.
• Reimbursement for transportation and substitutes.
• Loaner equipment for measuring and monitoring.
• Education grants for independent projects.
Community Citizenship
Local partners are essential to HWI. Communities will be engaged through:
• Participation in on-the-ground restoration projects.
• Collaboration with natural resource education providers.
• Recruitment and training volunteers.
• Support for local events.
0 Communication with students about internship and job opportunities.
7 u u
i;
For more information contact:
Kolleen Yake
Education Coordinator
Healthy Waters Institute
Upper Deschutes Watershed Council
541-382-6103#33
kyake@restorethedeschutes.org
Photo Map - Tax Lot: 1511000002400 .
Deschutes County Community Development Department, Date: December 22, 2008
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Date: August 21, 2008
To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Subject: Special Transportation Fund Reallocation Options
In October 2008, the Board of Commissioners voted to reopen competition for a portion of the
County's 2008-09 Special Transportation Fund (STF) formula grant allocation. This decision
was made following an extensive review process conducted by Deschutes County and Oregon
Department of Transportation (ODOT) staff which concluded that Central Cascade Lines, Inc., a
tentatively recommended grant recipient, was ineligible to receive public funding at this time.
As a result of this determination, $36,345 that had been temporarily placed in reserve pending
outcome of the review process was left unallocated.
The Board directed staff to contact each of the remaining STF recipients and invite them to apply
for the $36,345 in unallocated funds to operate transportation services within the La Pine
community and between the cities of La Pine and Bend. Two agencies submitted applications as
follows:
Central Oregon Intergovernmental Council /Cascades East Transit (CE7): Requests $36,345
to provide four round-trips per day between the cities of La Pine and Bend and to supplement
local dial-a-ride services within the La Pine community.
Oregon Department of Human Services Volunteer Services: Requests $15,000 to increase
hours of dispatch and data entry staff responsible for coordinating volunteer demand-response
transportation services within Deschutes County and to support registered drivers serving the La
Pine community.
Both applications were reviewed by the Deschutes County STF Advisory Committee. All of the
Committee members who reviewed the applications agreed that the services proposed by CET
are most consistent with the Board's intentions. However, the Committee also recognized the
value of the Volunteer Services Program in serving residents of La Pine and Deschutes County.
As a result, the Committee's vote as to how to allocate the funds was split. Two members
recommended awarding the entire $36,345 available to CET and two members recommended
awarding $31,345 to CET and $5,000 to the Volunteer Services Program.
The Board of Commissioners has the ultimate responsibility for awarding STF formula grants.
In keeping with the STF Committee's split recommendation, the Board could approve one the
following options:
Option 1: Award the entire $36,345 in unallocated 2008-09 funds to CET.
Option 2: Award $31,345 in unallocated funds to CET and $5,000 in unallocated funds to the
Volunteer Services Program.
Staff routinely maintains approximately $25,000 within the County's STF program fund for
contingency purposes. The source of this amount is primarily interest earned on the annual
allocation which has been carried over from year to year. At this time, the contingency amount
has grown to approximately $40,000.
Therefore, a third option which was not presented for deliberation by the STF Committee could
be considered by the Board:
Option 3: Award the entire $36,345 in unallocated 2008-09 funds to CET and designate $5,000
from funds held in contingency within the County's STF fund to the Volunteer Services
Program.
The Board of Commissioners is scheduled to discuss this issue at the January 5, 2009 work
session meeting. If Board members have questions concerning the information outlined in this
memorandum or need additional information to facilitate that discussion, they may contact Judith
Ure, Management Analyst, prior to the meeting.
1/5
Economic Development Fund
Discretionary Grant Program
Organization: Volunteers in Medicine
Organization Description: Volunteers in Medicine Clinic of the Cascades is a non-
profit medical clinic on the St. Charles hospital campus. The organization's goal is to
serve the health care needs of uninsured Deschutes County residents who don't qualify
for Oregon Health Plan or Medicare and have no access to medical care.
Project Name: Equipment, Supplies and Software
Project Description: The funds from this grant will be used to pay for a portion of the
following three items:
• Data Net Solutions ($1,200) - annual subscription for software used in filling
prescriptions
• Pharmaceuticals ($3,000, grant to cover $2,500) - basic medications, such as
antibiotics, purchased at a discount through St. Charles Medical Center. Long
term medications are provided through prescription assistance programs
• Lab Services ($1,200, grant to cover $300) - Most lab tests are provided for free
through LabCorp. This would fund tests not provided by LabCorp.
Project Period: Dec. 1, 2008 - March 31, 2009
Amount of Request: $4,000 (Total cost = $5,400)
Previous Grants:
• June 2004: $5,500 Equipment ($5,500 Luke)
• Jan. 2006: $4,500 Tech Hardware ($2,250 Daly; $2,250 Clarno)
• Dec. 2006: $4,944 Equipment. ($1,500 Clarno; $1,000 Daly; $500 Luke)
• Sep. 2007: Equipment & Dental Supplies ($3,000 Baney; $2,500 Luke,
$2,000 Daly)
0 FY2009 Community Grant: Internship Program $11,500
C
G
°j 2.
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Commissioner Michael M. Daly
All Three Commissioners
Date: N04_25, D Project Name: eG u( prr\-e,g SUPp[ i,eS 45o{=4-waVe~
Project Beginning Date: EC I , Z E:oe Project End Date: 1"1a r 51 112-
Amount of Request: 4, 000.4° Date Funds Needed: .JGz l~ ~ t 2-
VcluhrlYcvs i n
Applicant/Organization: MlA1 G,
Address: 3°O N E N r.+( Rd
Contact Name(s): V.A+ M~tS'h2tru~tlo
16gec-L&vc 0 t r-cca'ur
Fax: 5S q 0 V2, Alternate Phone: C
Tax ID 2.T8
City & Zip: .09 9-77dl
Telephone:Fjr SS'S-• 9 d o 5
10-4400 ( Email: Wkas-tyx! e,(
@ vine -C4kSe_ i.d,QA . c+~5
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
Volunteers in Medicine Clinic of the Cascades
Deschutes County Economic Development Fund
Grant Request
Volunteers in Medicine Clinic of the Cascades (VIM) is a 501 (c) 3 non-
profit medical clinic providing healthcare to low-income, uninsured residents of
Deschutes County Oregon. Patients must live or work in Deschutes County, have
no health care coverage and have a household income below 200% of the
federal Poverty Threshold. Care at VIM is coordinated and provided by out more
than 260 volunteers. These members of our local community - doctors, nurses,
interpreters, schedulers, counselors, dentists and others - complete more than
7,000 patient visits annually. The care at VIM is provided free of charge to the
patient. Our services include primary outpatient care, chronic disease education
and management, specialty care and referral, mental health assessment and
treatment, limited dental services and prescription medication assistance.
VIM is governed by a Board of Directors comprised of local business and
community members. The Board of Directors provides guidance to our Executive
Director and staff of 12 responsible for fundraising and overseeing volunteer
efforts.
We are seeking support from the Deschutes County Economic
Development Fund to support our volunteers by providing funding for essential
equipment and supplies and software. These would be used in the current fiscal
year - ending March 31, 2009. Please see the attached budget for a description
of the specific items we are seeking funding for.
Through the access provided by VIM, thousands of members of our
community are able to improve their health so that they can work or care for
their families. Having access to affordable healthcare benefits to not only these
individuals and their families but the community as a whole.
Our clinic also has a small dispensary with a limited formulary of
medications provided free of charge to patients. Having access to these
medications and assistance with submitting applications for prescription
assistance programs has proven to keep people healthier. For example, patients
with previously uncontrolled diabetes, blood pressure or substantial mental
health conditions having access to medications that help manage these
conditions can mean the difference between being too sick to work or being able
to go back to work and supporting their family.
Volunteers in Medicine Clinic of the Cascades
Deschutes County Economic Development Fund
Grant Request - Proposed Budget
Item
Annual Cost
Requested Amount
Comments
Data Net Solutions
$1,200
$1,200
Annual subscription for
software used by our
volunteers in the
Dispensary to fill drug
prescriptions free of
charge to patients.
Pharmaceuticals
$3,000
$2,500
Basic medications kept
on-.hand such as
antibiotics - purchased
at a discount through
SCMC. Most long term
medications are provided
through prescription
assistance programs.
Lab Services
$1,200
$300
The majority of lab tests
are provided free of
charge through LabCorp.
These funds would be
used to access necessary
tests that are not
provided by LabCo .
Total Request
$4,000
INTERNAL REVENUE SERVICE
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: MAY 21 2006
VOLUNTEERS IN MEDICINE CLINIC OF
THE CASCADES
2300 NE NEFF
BEND, OR 97701
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
93-1327847
DLN:
17053091945106
Contact Person:
THOMAS C KOESTER ID# 31116
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Our letter dated November 2001, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading.
Please keep this letter in your permanent records.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
1/5
Economic Development Fund
Discretionary Grant Program
Organization: Central Oregon High School Rodeo Club
Organization Description: An organization created in 1949 to give high school students
the opportunity to participate and compete in the sport of rodeo.
Project Name: Central Oregon High School Rodeo
Project Description: These funds will be used to cover expenses necessary to host the
annual Central Oregon High School Rodeo for 2009.
Project Period: May 10-12, 2008 (Event)
Amount of Request: $2,500 (Total Anticipated Expenses = $25,000)
Previous Grants:
• April 2001 - $2,000 for event (Daly $2,000)
• January 2002 - $500 for event (Luke $500)
• May 2004 - $4,000 for event (Daly $2,000; Luke $2,000)
• October 2004 - $2,000 for event (Daly $2,000)
• December 2005 - $2,000 for event (Daly $2,000)
• February 2007 - $2,500 for event (Daly $2,500)
• October 2007 - $2,500 for event (Daly $2,000; Baney $500)
G
6 A
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, Olt 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www,deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Connnissioner Tammy Barley Commissioner Michael M. Daly I
Commissioner Dennis R. Luke All Three Commissioners
Date: Project Name:
Project Beginning Date: y~ Project End Date:' 1~
Amount of Request: oo Date Funds Needed:
Applicant/Organization: Tax ID
e,
Address: F ;6a&x City & Zip: V/
Contact Name(s): , Telephone:
Fax: Alternate Phone: l ~f- 3 ~s l~ Email:
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
s Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved:
By:
Date:
Declined: By: _ Date:
CENTRAL OREGON HIGH SCHOOL RODEO CLUB
P.O. BOX 1558
REDMOND, OR 97756
November 1 12008
Michael Daly
Tammy Baney
Dennis Luke
County Commissioners
Deschutes County Administration
1130 NW Harriman
Bend, Or 97701
RE: Central Oregon High School Rodeo application for Economic Development Grant
Dear Mr. Daly, Ms. Baney, Mr. Luke
My name is Casey Lyons, I am the Advisor for the Central Oregon High School Rodeo
Club. I would like to thank you for your past support and donations you have made to the
Central Oregon High School Rodeo Club. Your generosity is greatly appreciated by all of
the parents and students of the club.
I have enclosed a application for the Deschutes County Economic Development Fund
Discretionary Grant Program for assistance with our May rodeo.
Thank you for your time. If there are additional questions, fell free to contact me at 388-
4649.
Sincerely,
Casey Lyons
Central Oregon High School Rodeo Club
High School Rodeo was created to give school students the opportunity to participate and
compete in this unique and challenging sport. Our local student athletes are not only
members of the Oregon High School Rodeo Club, but also members of the Oregon High
School Rodeo Association as well as the National High School Rodeo Association.
The OHSRA involves over 300 students and their families who live throughout the State.
We are non-profit organizations dedicated to the development of sportsmanship,
horsemanship, and character in the youth of our communities. We stress the importance
of education by requiring high academic standards in order to compete, and help teach
life skills such as leadership, responsibility, dedication and commitment.
We are independent student athletic associations without assistance from tax dollars.
Support from their families, this local club, and our communities help these athletes gain
the resources to participate in this great sport. COHSRC is dedicated to promoting and
maintaining an enthusiastic interest in the sport of high school rodeo and promoting the
highest type of moral conduct and sportsmanship among its aspiring cowboy and cowgirl
athletes.
2
Every year the Central Oregon High School Rodeo Club produces and promotes their
annual high school rodeo held in may. The expenses incurred by the club are covered
only with the assistance from Deschutes County, volunteers, business and personal
support and contributions. This grant would be used to help offset the expenses incurred
for our 2009 rodeo.
3
This coming year the Central Oregon High School Rodeo will be held in May on Mothers
Day weekend We will begin organizing other funding for our production of this rodeo in
January and February.
4
The Central Oregon High School Rodeo will improve the economic development in the
Central Oregon area as well as Deschutes County by bringing to this area an expected
600+ people including our rodeo contestants, their families, friends, and supporters.
These people would be utilizing the community and supporting our local merchants
through lodging, food, fuel, shopping, etc. in the production of our rodeo.
5
Our local high school contestants who are competing are the direct recipients. The rodeo
provides the students with an opportunity to display their athletic abilities and skills. Each
contestant has the equal opportunity to display his or her own abilities. The local group of
young cowboys and cowgirls benefit from the experience of being part of a team and
learning the advantages of working together for the common goal, while learning
leadership and organizational skills.
If there are funds left after all expenses are paid, those funds are used as follows:
50% is divided equally among the COHSRC members who participate in the production
of the rodeo, going directly into their rodeo fund to be used solely for their future rodeo or
education expenses, 25% is used for year-end awards and travel expenses for students
who qualify for the Silver State Rodeo or National Finals, 15% to the booster club for
operational expenses, and 10% into a fund that pays the students entry fee to qualifiers for
our State rodeo, with any balance from this fund being paid into participating students
rodeo fund and would be prorated by their school GPA.
The area merchants benefit from the influx of rodeo contestants and their families using
and buying the available services and merchandise.
The local public benefits by being offered the opportunity to watch and support our local
and non-local talented athletes, and by the opportunity to enjoy a part of American
heritage and the great sport of rodeo.
6
Our sources of revenue are as follows:
1.Rodeo Entry Fees
2. Gate Receipts
3. Program Sales
4. Sponsorship Program
We have enclosed a copy of our anticipated income and expenses for our 2009 rodeo.
CENTRAL OREGON HIGH SCHOOL RODEO Cl~UB
ANTICIPATED INCOME AND EXPENSES
2009 CENTRAL OREGON HIGH SCHOOL RODEO
INCOME
ENTRY FEES 16,000.00
SPONSORSHIP PROGRAM 1,500.00
BUCKLE & CHUTE SPONSORS 3,500.00
GATE RECEIPTS 1,500.00
DESCHUTES COUNTY GRANT 25500.00
TOTAL ANTICIPATED INCOME $259000.00
EXPENSES
STOCK & RELATED EXPENSES
79080.00
BULL FIGHTERS
600.00
PICKUP MEN
900.00
JUDGES
650.00
ENTRY ADMINSTRATIVE FEE
800.00
ANNOUNCER
300.00
INSURANCE
1000.00
AMBULANCE
570.00
SANCTION FEE
5000.00
PROGRAMS
1100.00
OFFICE EXPENSE
300.00
AWARD PAYOUT
4.200.00
BUCKLES
29500.00
TOTAL ANTICIPATED EXPENSES $25,000.00
e,A rJ%~"it.l"]1t Kl ( ' Justice, stale 0 JF'PsJf n - ;iTt~.cabl- Act'vti ;s
D
Oregon Departaient of Justice
Hardy M,))ersa Attorney General
Hc'aju 1'r~ r s __crtiices = harita6 Ike,'zri, rie~ s esr~h the t Resuli~
Charities Database Search Results
Central Oregon High School Rodeo Club Registration: 25505
IRS Code: 501(c;)(3)
PC) Box 1558 FI:ti: 930849024
Redmond OR 977,46 'Rhone: (541) 548 - 381.4
Most Recent Reporting -Period:
From: ,c,,-,p 1, 2005 ,to: Aug 31, 2006
Category 601: Boaster club
Purpose: to promote sportsmansbip
Total Revenue: $121039-74
Program Sen'ice Expense, 0
Management Expense: 13
Fund Raising Expense: 0
Total Assets: 57554.15
Current Campaign.
Gaming In fo:
Department of Justice - Charitable Activities Section.
1St y SW Fifth Ave., Suite 410, Portland, OR. 97201
Phone: (971) 673-1880 Fax (971.) 673-1.887 - TTY: (543) 378-5938
r'ii~fL' i Ui 1
-t.;ctt rent Reproduces Poorly
(Archived)
http://www.doj,slat;e.oi-.iisicgi-bin~/ch.rirs.group_db_resuits,pl? 1,0/t. 11 2007
Economic Development Fund
Discretionary Grant Program
Organization: Women's Resource Center of Central Oregon
Organization Description: This organization, established in 2003, creates opportunities
for individuals to improve personal and professional growth through training, counseling
and access to community services. Focus is given to individuals facing life transitions. In
2007, services were expanded to not only address the needs of women, but also their
husbands, children and other family members.
Project Name: Partners in Transition Project
Project Description: This project focuses on adapting current personal and professional
growth services to address the needs of the homeless population, most notably those
recently homeless. This effort includes the creation of community partnerships, focus
groups, staff training and evaluation, in addition to expanded services.
Project Period: February 1, 2009 - December 31, 2009
Amount of Request: $5,000 (11T k- S-NRC,-cc
~ X3)i oz)
Previous Grants:
• August 2003: $2,000 Tuition/classes (Luke $2,000)
• September 2003: $3,000 (DeWolf $3,000)
• November 2003: $2,500 Office Equipment (Daly $2,000, Luke $500)
• March 2004: $1,000 (Luke $1,000)
• August 2004: $3,000 Transitional Services (DeWolf $3,000)
• May 2006: $1,500 Transitional Services (Luke $500, Daly $500, Clarno $500)
❑ t
Deschutes County Board of Commissioners
go
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney ~XCommissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners
Date: 1 2 08 03 Project Name: [Partners in Transition Project
Project Beginning Date: 0 2/ 01 / 0 9 Project End Date: 112/31/09
Amount of Request: $ 5, 0 0 0-~ Date Funds Needed: 0 2 / 01 / 0 9
Women's Resource
Applicant/Organization: Center of Cent. OR Tax ID 54-2101215
Address: I PO Box 8693 -1 Citv & Zin• Bend, OR 97708-8663
Contact Name(s): [Linda Gardner I Telephone: 385-0356
Fax: 31 7-051 3 Alternate Phone: 480-1 999 Email:rtrixytazzy@yahoo. om
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By: Date:
Declined: By: Date:
IVL
1(**4*
December 8, 2008
women's
Resource
Centerof
Ms. Tammy Baney
Central
Deschutes County Commissioner
Oregon
1300 NW Wall St.
Bend, OR 97701-1960
Community Resource
Information Referral
Dear Tammy,
Changing Directions
Discretionary Fund Reauest for Early 2009
Life Transitions Classes
Support Groups
As you know, the Women's Resource Center of Central Oregon creates opportunities
Compassionate
for all women to increase their personal and professional growth through training,
Communication
counseling and access to community services for the betterment of themselves, their
Workshops
families and our community. A huge impetus of our effort has been aimed at women
facing major life transitions. After our 12 hour Life Transitions Training, our clients are
Individual Counseling
able to navigate the world of change and its obstacles, coping with their challenges,
regaining personal motivation and improving self-esteem through self-examination,
Board Members
goal setting, conflict resolution and action planning in a supportive setting.
President
Cyndi Fischer
This request is for support for part of the Community Outreach component of our
Vice President
expanded program, a project called Partners in Transition. Partnering with agencies
Vicky MacRitchie
and organizations serving the homeless, this project will expand W RCCO services to
Treasurer
the growing newly homeless population of families, offering our Life Transitions, Life
Jan Swander
Designs, and Mind Mapping class, a 12 hour instruction geared to helping individuals
Members
redesign their lives by exploring their core values, their options, and setting goals
Linda Gardner
toward creating better lives with purpose and with support from the Women's Resource
Rev. Teri Hawkins
Center and our partners. The full budget for this expanded project is set at $31,102 for
instruction for approximately 160 newly homeless individuals, and 72 additional hours
Advisory Board
instructing staffs of the homeless shelters and agencies serving these newly homeless
Pamela Hulse Andrews
individuals. This project should run nearly the full year of 2009.
Karen Coleman
Carolyn Esky
I'm sending this request to you, because you know the Women's Resource Center (as
Joanne Luke
does Dennis), and because we see you as a champion for women and families. We
Toni Ryan
are purposely aiming toward helping newly homeless families, because it is our
Mara Stein
thought that with a few extra tools, they can climb out of homelessness and prevent
this from happening to them in the future. While there is no quick fix, it is our position
Instructors
that these valuable life-skills-tools can make a huge difference in an individual's ability
Carolyn Esky
to change his/her own life for the better.
Carol Delmonico
Katy Elliott
Thank you for your consideration of our request. We know that Partners in Transition
Vicky MacRitchie
will have a huge impact on the community. Please feel free to call me with any
Women's Resource
questions you may have about the project or the Center. Vicky MacRitchie and I will
Center of Central Oregon
be happy to meet with you if you would find that helpful.
Site: 222 SE Urania Lane
Bend, OR 97702
Mail: PO Box 8693,
Sincerely,
Bend, OR 97708-8 i-3) ~ R N D W
541-385-0750
info@wrcco.org
www.wrcco.org
I
DEC - 9 2008
BOARD OF COMMISSIONERS
ADMINISTRATION
Linda Gardner, Board Member, 385-0356
Fund Development Chair
Women's Resource Center of Central Oregon
Deschutes County Econ. Dev. Fund Application 2008-9
Page 1 of 5
Partners in Transition Project Description
1. Applicant organization, purpose, leadership structure and activities:
Founded in 2003, the Women's Resource Center of Central Oregon creates opportunities for all individuals to increase
their personal and professional growth through training, counseling and access to community services for the betterment
of themselves, their families and our community. A huge impetus of our effort has been aimed at individuals facing major
life transitions. We maintain a community resources book, and refer clients to other agencies and organizations with the
right purpose, and we do not duplicate resources available elsewhere. Annually we honor a local woman and other
nominees as Women of Inspiration, women who are continually inspiring to other women, working to better the lot of
women, overcoming obstacles, leading personally and professionally, showing creativity in approach, and offering a great
role model for women.
Our expanded mission was adopted in 2007 in recognition that we provide services to more than just women in transition
and we actively intend to provide services on a more holistic basis which includes husbands, partners, children and other
supporting individuals. As part of this larger perspective, The Partners in Transition Project will help us work together with
our partners to enable us to better serve families in the community, while we continue to assist women in transition and
women in general. After our 12 hour Life Transitions Training, our clients are able to navigate the world of change and its
obstacles, coping with their challenges, regaining personal motivation and improving self-esteem through self-
examination, goal setting, conflict resolution and action planning in a supportive setting.
One Student Example: Deborah came to the Women's Resource Center this summer. She had been homeless for
fourteen months, and lived at the Bethlehem Inn for five months. Through our resource referral system, and our
knowledge of the community, she connected with Lake Place, a Transitional Living facility for women. She has lived there
for the past two months. She volunteered with WRCCO, took the Life Transitions class, and has worked on setting goals
for herself. She was hired by WRCCO as receptionist through a partnership with Experience Works, and has now found a
full-time job, moving her closer to her goals and the life she wants to live. Deborah will continue working at WRCCO on a
volunteer basis, 2-3 days a week. This is one of the shortest turn-arounds we have seen. About the Center, she says,
"My experience here at WRCCO has been inspiring and the positive energy that comes from the people involved
is amazing. The Life Transitions class really got me going in the right direction for positive changes in my life."
Leadership:
Vicky MacRitchie, MA, LPC Counselor, Mediator, Facilitator, Life Coach, Program Development Director, Instructor
since 2005. Over 35 years implementing change and transition work through her C.O. mediation work, Life coaching, and
through private counseling practice.
Carolyn Esky, MPA Co-Founder, former Executive Director, and current Instructor of Life Transitions classes and
workshops. Ms. Esky was the Director and Instructor of the Changing Directions program for over 12 years while it was at
the community college and is a specialist in career counseling.
Deborah Winters - computer specialist, background in creating Power Point Presentations and using many tools to make
them effective.
Staff counselors - WRCCO has two staff mental health counselors, part-time, as well as a counseling intern from the
OSU Cascades Masters in Counseling program, specializing in career counseling.
The Board of Directors Active board of 5 members provides more than 1,000 of volunteer hours annually through
marketing, outreach, fiscal accountability, and fundraising.
2-3. Project overview including activities and timetable:
There has been a 731 % increase in homelessness in the last 4 years in Central Oregon. The number of homeless in the
area is 1,736, with 752 being children, 468 being women, and 67% of all homeless being families. With this enormous
increase, many of these families have not been homeless before. It is a crucial time to offer these families transitional
training to insure that they are not homeless long. The project is, realistically, expected to commence before April 1 and to
last through 2009. We plan to:
• Create Community Partnerships / Outreach within two weeks of funding (this is begun already)
• Do a Focus Group of At Risk Families in Homeless Shelters within 3 weeks of funding
• Adapt our Transition Curriculum to At Risk Families with Children Who Have Recently Become Homeless within 4
weeks of funding, combining Life Transitions, Life Designs, Conflict Resolution, Mind Mapping principles
• Adapt a Measurement Tool (pre- and post- evaluation) appropriate to these At Risk Families within 4 weeks of
funding, partly directed by the focus group discussion
Women's Resource Center of Central Oregon
Deschutes County Econ. Dev. Fund Application 2008-9
Page 2 of 5
• Apply Technology to our Curriculum to Advance the Ability to Reach this At Risk Family Group within 4 weeks of
funding, using computerized materials and presentations
• Provide Partners in Transition Training for Agency Staff once monthly over a year
• Provide Partners in Transition Training for Recently Homeless Families in shelters and other programs beginning
the second week of January, and over a 4 month period for the first wave of trainings.
• Meet Regularly with Partnership Advisory Group, once monthly
• Prepare Evaluation and Final Report noting conditions prevalent prior to their becoming homeless, with an eye
toward prevention in the future for similar individuals and circumstances
This project has been created to serve newly homeless families in the Central Oregon region. Through technological
methods we will offer our Partners in Transition Training to adults of these families where they are currently staying, in the
shelters and agencies where they live, or are affiliated. The Partners in Transition Training is a series of 12 hours of
class. It is our intent to offer two concurrent classes at the start, with each class handling approximately 10 newly
homeless persons, meeting 4 hours a week for 3 weeks. Initially, with one instructor teaching 10 people in two separate
classes, we would be providing services to 20 individuals, or 80 person hours of instruction per week toward coping with
stress and uncertainty of enormous change, and in understanding values and outlining a path for progress. At the end of
the two original classes, we would be able to present the program, again to another two groups of our partners and then
another two, and another two. Within just over four months, we could have offered 960 hours of Partners in Transition
Training to 80 individuals, and then after a month of reevaluation and revision, to another 80 individuals.
4. How the project will impact the community's economic health:
Combining efforts between our partners and the community, working together and offering skills to enhance the lives of
the participants will build an inclusive spirit of community. Best case scenario includes "kicking" newly homeless
individuals out of homelessness and poverty. The focus group and the Partners in Transition Training will bring private
citizens together to address their needs and aspirations, providing them with the tools to make better decisions about their
lives and their contributions to the community. This training is interactive, and one component is similar to a support
group. The nature of the training for staffs of the homeless shelters and poverty related partners will make it possible for
those organizations to be able to lead their clients through these changes in the future.
Providing parents with skills to make better decisions, conflict resolution skills, and transitional training will help nurture
children and strengthen families. Offering Partners in Transition Trainings to many of our temporarily displaced citizens
will demonstrate care for vulnerable populations. This project should also help to preserve and improve Oregon's livability
through citizen involvement by engaging our many partners in an effort to tackle the problem of recent change into
homelessness together. The project will offer training and support enhancing education opportunities, better prepare
individuals for success in education whether they are a returning or a first time student. Many of our past students have
chosen to return to college as part of their transitional planning and goal setting.
Need for the project:
In a number of partner discussions over the last few months, we have noted frustration from the lack of knowledge of how
to help their ever-increasing (up 731 % in 4 years) homeless families beyond just feeding and sheltering them. Our own
Life Transition classes have been in higher demand than they have been in years. The area is in crisis, relating to the
economy, job and home loss, and people are being thrown into transition and change they didn't see coming. We can
help these partner organizations with the training to get their populations facing forward, with an understanding of what's
behind, but with a focus on transitioning toward the kinds of changes they need and want in their lives. Some of the skills
needed which will be provided by our training are:
■ Losing victim energy and approaching transition and change in a positive, productive way
• Understanding of foundational programming, perceptions and beliefs that hinder positive change
■ Identifying one's true passion, values and foundation for creating a plan to change
■ Implementing positive techniques and training to work toward transition and change
■ Understanding of communication strategies within oneself and between others
Enhancing skills for decision-making and goal setting
• Understanding of conflict resolution techniques and strategies
Why the project is important for our organization and the community:
The project is important to our organization as we are a) striving to offer a broader range of unduplicated services in the
community, b) seeking innovative ways to expand Center services to those who most need these services and c) looking
for creative ways to partner with other agencies in order to make a difference in the whole community.
Central Oregon is a small but rapidly growing community. Rapid growth, as in our community, often brings the challenge
of an increased need for services across the board. Couple that with job losses in most areas of the community, and we
are witnessing an increase in the homeless populations, and in those who need to determine how to proceed for health,
Women's Resource Center of Central Oregon
Deschutes County Econ. Dev. Fund Application 2008-9
Page 3 of 5
safety, and their future. Increased demand for services can place low-income and at-risk families at a disadvantage to
receive timely, needed services if they are not provided through the agencies and organizations they are familiar with.
5. Specific Communities that will benefit:
The Partners in Transition Project will enable the Women's Resource Center to enrich existing collaborative efforts with
Shepherd's House, Bethlehem Inn, Opportunity Foundation, The Partnership to End Poverty, and Bend Community
Center, to begin with. The majority of these organizations and programs, serving low income and high-risk families have
expressed keen interest in this project. In addition to enriching our existing partnerships, the Women's Resource Center
will reach out to other local agencies and businesses in an effort to further serve the community in transition. The
requested funds will cover the set up of the technological pieces necessary to the transporting of the services of the
Women's Resource Center to our partners. The initial outreach effort and the anticipated increased need for low or no-
cost services will in part be covered by our partnerships, as well as through additional grants geared to marketing, public
relations, and program expansion. Obviously, we're principally aiming to benefit the newly homeless populations, as well
as the agencies that serve them.
The set up of the technological equipment needed to produce this project and to evaluate it will be a one-time expense.
The initial cost of community outreach will be the largest in the beginning like a any new project With the technological
tools in place, we will be able to serve more partners in transition. Many organizations such as the Central Oregon Family
Resource Center, the Family Access Network, Neighborlmpact, Saving Grace (formerly COBRA), COIC, COCC and
Veterans' Outreach will be on our next round of partners. Most have a significant interest in this project and should help
maintain public awareness for this new community service into the future.
"Low income working families in Central Oregon are only one step away from bankruptcy, homelessness, and despair or are
already there due to the current economy and its impact on our region. The Women's Resource Center of Central Oregon has
a successful track record of working with families at risk. The Partners in Transition Program intervenes early to strengthen
families to switch from feelings of hopelessness to feelings of competency and control. The Partnership to End Poverty
acknowledges the value of engaging community members, non-profits, public agencies, and families at risk, and supports the
WRCCO in launching this effort for families who recently lost their homes and financial assets."- The Partnership to End
Poverty
"The need for transitional training is vital to my company. In working with the homeless population of Central Oregon and
directing a rehabilitation program for the individuals in our shelter, I need to be able to provide them with the tools
to transition back into society and avoid recidivism. - The Shepherd's Counseling Clinic
"There is a need to increase human capital through life skills, conflict resolution and stress management. Collaborative
partners' efforts toward this end are welcome. Classes in these skills would increase the success rate of those transitioning
out of homelessness."- Bethlehem Inn
Results and Follow-up
Expected outcomes of the project and why its activities are expected to achieve these outcomes:
As a result of this project we intend to increase the number of people served by the Center's resources. In providing
increased instruction to named populations and parents involved, we hope to also impact the lives of children and families.
After the first four month set, we will be duplicating the efforts with new clients, with a month of evaluation between the sets.
Outcomes specific to parents and families include:
a) Identifying one's true passion, values, and foundations toward creating a plan for transition and change
b) Skills that enhance decision-making and goal setting
c) Increased understanding of conflict resolution techniques
d) Understanding of communication strategies with self and others, including empathy, listening and sending whole,
effective messages
e) Happier, less stressed parents; increased health and wellness of families and children
Evaluating the effectiveness of this project:
To assess the results of the Partners in Transition Project the Women's Resource Center will:
a) Track the number of individuals, staff members and parents attending these trainings
b) Request feedback from partnering agencies
c) Collect pre-assessment and post-class evaluation feedback from those going through the trainings to assess
effectiveness, strengths, weaknesses, needs and opportunities for improvement
Women's Resource Center of Central Oregon
Deschutes County Econ. Dev. Fund Application 2008-9
Page 4 of 5
Self-exploration, knowledge of life skills, values identification, exploration of feelings, understanding of methods of working
toward success in transition, and observing a list of conditions present prior to sending these families into homelessness,
then identifying and hopefully training those individuals who will be facing the same issues gives priority to investments
that resolve problems at their source.
6. Expenditures, Use of Grant funds, matching funds, etc.
Our Request: The Women's Resource Center of Central Oregon is requesting $5,000 from the Deschutes County
Economic Development Fund Discretionary Grant Program to apply to the Community Outreach portion of this
budget. Without Community Outreach, the project will only be mildly successful. With Community Outreach, we will be
able to fund the advertising needs of the project in order to attract community support and matching funds, so vital to the
life of the Partners in Transition Project. This funding will be required mostly at the onset of the project. Please see the
next page for the entire detailed project budget. We've divided up the expenditures into categories of Outreach,
Curriculum (containing technological pieces), and Instruction. The shortened version is here:
Proposed Expenses
Total Community Outreach $5740
Total Curriculum Preparation ...................................................................................................$9360
Total Instructional Expense ...................................................................................................$16.002
Approximate Total Budget $31,102
Proposed Income
Funds Committed (Oregon Community Foundation) ...............................................................$8900
Funds Requested to Date (Tingle) $6000
Estimated Partner Contributions (4 employees ea. @ $50 ea.) ...............................................$3200
Estimated Partner Contributions (10 students ea./16 organizations @ $25 ea) ......................$4000
"Request of Deschutes County ...........................................................................................$5000
Additional Matching Funds from Community through Outreach 4002
Approximate Total Budget $31,102
Currently, we have a curriculum/technology grant confirmation from Oregon Community Foundation for $8900.
Applications have been made to The Leonard Tingle Foundation, for $6,000 Instructional Expense (semi-committed), J.
Jill Compassion Fund for $10,000 Instructional Expense (doubtful), and each of our partners will be asked to commit
funding on a per-capita basis toward the expenses of the Partners in Transition Project. If the J. Jill funds are received,
(awarded approximately March 15, 2009), we will be able to reduce the partners' contributions. (The normal class tuition
is $200 per person for the 12 hour course.)
Future Funding and Sustainability
It is our hope that we are able to make a huge impact in one year with this project, and that we will be able to enhance the
services of our fellow non-profits, so that their contact with their future clients will be more significantly beneficial to those
populations. However, if it looks like there is still a substantial need for the basics of this project after a year, we will
certainly entertain a repetition, surely if there are additional grant and matching funds, we will be able to spend them on a
partial repetition of the Partners in Transition Project. In addition to the increased request for low or no-cost services in
the first year, the Center also anticipates attracting individuals and families who have some ability to pay for other services
offered, both individually and through employer benefits. Our workshops and support groups can be valuable instruments
to people in the midst of change, like our Life Transitions, Career Focus Groups, Divorce Support Groups, Mind-Mapping,
etc. It is our hope that the Partners in Transition Project will bring us increased awareness in the community and
awareness of the value of our work to all facets of the community. Overall increased public awareness and fees for
service will help us cover the on-going production and maintenance as well as volunteer management which will become
a part of the overall Center administration for such projects.
Women's Resource Center of Central Oregon
Deschutes County Econ. Dev. Fund Application 2008-9
Page 5 of 5
Partners in Transition Project Budget
Community Outreach
Community Presentations to community groups, churches, associations, businesses
(Bend, Redmond, La Pine, Sunriver, Sisters, Madras) Contract Instructor 25 hr @ $50..$1,250
Development of Community Partnerships 30 hrs @ $25 ...........................................................$750
Administration of collateral (creation and distribution) 50 hrs @ $14.50 ...................................$725
Administration of other public relations activities
(press releases, PSA's, community calendar lists, etc.) 50 hrs @ $14.50 .........................$725
Newsletter, semi-annually, focus on Partners in Transition Project, workshops & classes $2290
(Prep. each 10 hrs. @ 14.50, printing & mailing to supporters, participants, partners, funders)
Total Community Outreach ......................................................................................$5740
Curriculum Preparation
Dell Laptop - Intel, 250 GB hard drive*
$750
Extended 3 yr. Warranty
.................$300
Dell Intel Pentium D Processor 925, Monitor, Keyboard and Mouse*
..............$1,500
Extended 3 yr. Warranty
.................$300
External Hard Drive, Backup System
.................$170
2 - 4 GB flash drives
$46
InFocus Presentation Projector**
...............$1100
Extra Projection Bulb
.................$300
Extended 3 yr. Warranty
.................$300
ResumeMaker Software (2 licenses)***
$100
Microsoft Office Professional (2 licenses (reduced cost through TechSoup)***
...................$40
Adobe Acrobat (2 licenses) (reduced cost through TechSoup)***
.................$120
Adobe Premier Elements (dvd editing software, 2 licenses)
.................$280
Fujitsu document scanner S510 (pdf)
.................$399
Digital Still Camera****
.................$350
Extra Battery
$50
Digital Moving Picture Camera (JVC)****
.................$800
Extra Battery
$55
Tripod (with camcorder for filming certain aspects of classes)
$150
Develop / purchase pre- & post- evaluation instrument, in line with focus group
$500
Tech Set-up and staff/board Technology Training est. 10 hrs. @ $60 per
.................$600
Traveling Dual Media case
$150
Collateral Materials (flyers, schedules, information)
...............$1000
Total Curriculum Preparation
9360
*Intel@ CoreTm2 Duo mobile processor T5750; 3GB DDR2 memory; DL DVD±RW/CD-RW drive; 15.4" widescreen; 250GB hard
drive; Windows Vista Home Premium with SP1. Use of laptop and desk top to create and deliver presentations
**InFocus IN2106 DLP Projector - 2500 Lumens, WXGA 1280 x 800, 6.9 Ibs
Two licenses are included for software, one for the laptop, and one for the office desktop, for compatibility
****Cameras, digital still for presentations and camcorder for recording lessons process for sharing with funders and supporters
Instructional Expense
Develop/print Instructional Materials (est. $100 per agency x est. 8 agencies) .........................$800
Develop/print Instructional Materials for staffs (approx. 4 per agency x 8 x $10/copy) $320
Course Instructor (8 classes=96 instructional hours x $50/hr.) ...............................................$4800
Instructor mileage (est. 8 mi. per training, 480 mi. @$.585) $281
Additional Staff trainings 6 hrs once a month x 12 months ($50/hr.) .......................................$3600
Duplication for second full 4 months of training first 4 lines above, total ................................$6201
Total Instructional Expense ..................................................................................$16,002
Total Project expense $31,102
INTERNAL REVENUE SERVICE
P. O. BOX 2508 .
CINCINNATI, OH 45201
Date: OCT 2 3 2007
WOMENS RESOURCE CENTER OF CENTRAL
OREGON
PO BOX 8693
BEND, OR 97708-8693
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
54-2101215
DLN:
17053272713007
Contact Person:
SHAWNDEA KREBS ID## 31072
Contact Telephone Number:
(877) 82975500
Public Charity Status:
170 (b) (1) (A) (vi)
Our letter dated October 2003, stated you would be exempt from Federal
income tax under section 501(c)(3) of the Internal Revenue Code, and you would
be treated as a public charity, rather than as a private foundation, during
an advance ruling period.
Based on the information you.submitted, you are classified as a public charity
under the Code section listed in the heading of this letter. Since your
exempt status was not under consideration, you continue to be classified as
an organization exempt from Federal income tax under section 501(c)(3) of the
Code.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading.
Please keep this letter in your permanent records.
Sincerely yours,
Robert Choi
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
Startling Statistics
Poverty and Homelessness in tri-county region
of Central Oregon
Major Causes of Situational Poverty
Lack of education or skills training
Low-wage employment
Unreliable transportation
Lack of health insurance
Lack of affordable child care
Lack of assets
Lack of stable housing
Lack of work-force English
Poverty by the Numbers
731% Increase of homeless in the last 4 years
1,736 Number of homeless in tri-county region
752 Number of homeless children in the region
81%
Percentage of homeless who are employed
67%
Percentage of homeless who are families
42%
Percentage of homeless who are children
27%
Percentage of homeless who are women
3% Percentage of poor who are homeless
~c
PARTNERSHIP
TO END POVERTY
21,919 People living in tri-county region at or below the federal
9-14% poverty level - $21,200 HHI for a family of four (percentage rate varies by county)
59,185 People living in tri-county region at/below the 200% poverty
28-38% level - $42,400 HHI for a family of four (percentage rate varies by county)
39,866 People in tri-county region without health insurance
19.1%
26,556 People in tri-county region without a GED or better
13.8%
Sources: Homeless Leadership Council, Cascade Public Policy Center, Oregon Employment Department,
Deschutes County Health Department, US Census
October 2008
Economic Development Fund
Discretionary Grant Program
Organization: Oregon Youth Conservation Corps (OYCC)
Organization Description: This organization's primary purpose is to assist in generating
financial support for youth, conservation and service projects in the community.
Project Name: Deschutes County "Day of Service"
Project Description: Working in cooperation with the Heart of Oregon Corps, the
Deschutes and Ochoco National Forests and the Central Oregon Intergovernmental
Council, OYCC will provide a "Day of Service" for five Deschutes County communities
(Bend, Redmond, La Pine, Terrebonne and Sisters). Working with local city leaders, a
project will be identified and completed by the OYCC Summer Conservation Corps
crews. The grant funds will be used to pay one crew of six and a crew leader, as well as
provide them with lunches, for a one week period.
Project Period: June 22, 2009 - August 14, 2009
Amount of Request: $3,773,15
Previous Grants: None
i
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.desclhutes.or-
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Baney
Commissioner Dennis R. Luke
Commissioner Michael M. Daly
All Three Commissioners
Date: 112,110,101?] Project Name:
e G efJi
Project Beginning Date: (o a Project End Date: 0
Amount of Request: 3 7 7 3.! Date Funds Needed: G a a 0
Applicant/Organization: O YGL, i% C. Tax ID O 7.2 9
Address: 120 130,, oZ y 6 City & Zip: 50.1 30 1 _ 5J IQ
Contact Name(s): Telephone: c - 7 -Q 17/
J'ol~.*~ S1~er
Fax: 1,5 03 -J 7 Q-336 5 Alternate Phone: So _ S - P9 ro Email: S L. or. ; S
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item budget.
Amount Approved: By:
Date:
Declined: By: Date:
!12
YOUTH
COMMUNITY CONSERVATION CORPS
COLLEGES AND
WORKFORCE
DEVELOPMENT To: Tammy Baney, Deschutes County Commissioner
WORKSOURCE OREGON
From: John Asher, Director
Date: December 10, 2008
Public Service Building Re: Oregon Youth Conservation Corps
255 Capitol Street NE
Dear Commissioner Baney,
Salem, Oregon 97310
It was great seeing you again at the Association of Counties meeting last month in
Phone (503) 378-8648 Eugene. Included with our application for Deschutes County Development Funds is the
final report for our Summer Conservation Corps program in 2008. As noted, you will see
Fax (503) 378-3365 the huge impact that we had on fifty-five youth and ten adults of Deschutes County last
summer. None of this would have been possible without the support of our wonderful
http://egov.oregon.gov/CCWD partners (Heart of Oregon Corps, Deschutes/Ochoco National Forests and Central Oregon
Intergovernmental Council. Also included is the budget for last summer's program. In
cooperation with Crook and Jefferson Counties we had one of the largest USFS
supported program in the United States, with over 100 youth and 20 adult crew leaders.
I truly appreciate all of the support that the Deschutes County Commissioners have
provided over the years. As budgets continue to shrink, it is more important than ever that
communities stand together to provide our youth with valuable work and educational
opportunities.
Thank you for your consideration of our grant application and be confidant that if
approved, ev y dollar will be spent in accordance with our proposal.
Jo Asher
erector
Oregon Youth Conservation Corps
EBOARD 1 5 2008
F COMMISSIONERS
Q; INISTRATION
FO
CCWD/OYCC is an equal opportunity employer/program and offers auxiliary aids and services to
individuals with disabilities, alternate formats and language assistance to individuals with limited English
proficiency free of cost upon request. Contact CCWD for assistance.
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT
PROGRAM APPLICATION
Oregon Youth Conservation Corps Inc. (OYCC Inc.) is a 501c3 non-profit whose primary purpose is assisting
in generating private and financial support for youth, conservation, and projects of service to communities.
The Board consists of a President, Vice President and four board members. The OYCC Director (non-voting
member), Chair and Vice Chair of the OYCC Advisory Committee (ex-officio, voting members) also serve on
the Trust Board. Board members are unpaid volunteers and receive no compensation for sitting on the Board,
other than reimbursement for expenses.
PROPOSED PROJECT: OYCC Inc. in cooperation with OYCC, Heart of Oregon Corps, Deschutes/Ochoco
National Forests and Central Oregon Intergovernmental Council propose to provide a "Day of Service" for each
of the five communities in Deschutes County (Bend, Redmond, LaPine, Terrebonne and Sisters). Working with
local city leaders, a project(s) of need will be identified and accomplished by OYCC Summer Conservation
Corps crews.
PROPOSED TIMELINE: The timeline will vary in response to the project(s) selected by each community but
all project(s) will occur between June 22 and August 14, 2008.
These project(s) will impact the individual community's economic health by providing a workforce capable of
assisting a community in accomplishing tasks that may not be possible or would otherwise prove to be a burden
on current staff. I foresee individual communities choosing projects such as park clean-up, set up/take down of
community events, code enforcement on delinquent properties, painting, etc. The goal of this proposal is to
allow the youth an opportunity to give back to the communities of Deschutes County at an honest, hands on
level and building increased support for youth workforce and education programs.
The communities of Bend, Redmond, LaPine, Terrebonne and Sisters will benefit equally.
The budget is based upon one Crew Leader, one crew of six youth, taxes/ins and lunch per day:
1 CL $14.65 per hour x 10 hours per day x 17% x 5 days = $857.05
6 corpsmembers x $8.40 per hour x 9 hours per day x 17% x 5 days = $2,653.60
Lunch for 7 people x 5 x $10.00 = $262.50
Total Requested $3,773.15
In-Kind and Matching Funds:
Transportation for 7 x 5 days (50 mile avg.) x .585 = $146.25
Supplies/Materials $50 x 5 days = $250.00
$396.25
In 2008 the OYCC Summer Conservation Corps program in Deschutes County was valued at $247,596.82.
Youth (55) wages accounted for $125,754.17 and adult Crew Leader (10) wages accounted for $42,120.00 for a
total of $167,874.17 in wages contributed to Deschutes County. This proposal will allow OYCC and its partners
to gain exposure in the individual communities of Deschutes County and lead to increased community support
for youth programs in the future.
INTSRNAL RMNUB SERVICE
: DISTRICT DIRECTOR
2 COPARIA CIRCLE
MONTBRBY PARK, CA 9175S
Date : SEP 3 P W9
OREGON YOUTH CONSERVATION CORPS
S30 CENTER ST NE STE 300
SALEM, OR 97310
Dear Applicant:
DEPARTMENT OF THE TREASURY
Moyer Identification Number:
94-3067291
Case Number:
953224002
Contact Person:
JULIE Y CHAN
Contact Telephone Number:
(213) 72S-6619
Our Letter Dated:
August 11, 1988
Addendum Applies:
no
This modifies our letter of the above date in which we stated you
would be treated as an organization that
expiration of your advance Tulin Y
that is not a private foundation until th
g Period. the
Your exempt status under section S01(a) of the Internal Revenue Code
organization described in section S01(c)(3) is still in effect. Based on the
information You
as an ted, we foundation within t~hetmeaning ofvsectionr Sp9a) h of the code
You are not a private
organization of the type described in section S09 (a) (1) and 170 (b) (1) (A)'((vvle) an
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary.
lose your section S03(a)(1) status a bu However, if you
this determination if he or she was in part or contributor may not rely on
Part responsible for, or
the act or failure to act, or the substantial or material char
was aware of,
the organization that resulted in ge on the part of
acquired knowledge your loss of such status, or if he or she
would no longer be classified as internal arnie had given notice
( ) organization. that you
If we have indicated in the heading of this letter that an addendum
applies, the addendum enclosed is an integral part of this letter.
Because this letter could help resolve an
foundation status, please keep it in any questions about
Your Your permanent records. private
We have sent a copy of this letter to your representative as indicated
in your power of attorney.
f
VP
Letter 1050 (DO/C{)
tl ~
PROGRAM NAME:
Central Oregon Youth Conservation Corps 1 1 ' 1 '
COUNTY:
Deschutes
SPONSORING AGENCY:
Heart of Oregon Corps
WORKSITE LOCATION:
Bend Fort Rock Ranger District, Crescent Ranger District and Sisters Ranger District
NAME & ADDRESS OF PERSON COMPLETING FORM:
TITLE:
PHONE:
Lynn Roby
Partnership Coordinator
541-416-6542
3160 NE Third Street
Prineville, OR 97754
Ochoco and Deschutes NF's
NUMBER OF APPLICANTS: 80
NUMBER HIRED: 55
NUMBER OF APPLICANTS INTERVIEWED: 0
NUMBER OF PARTICIPANTS WHO HAVE EVER
HAD CONTACT WITH THE JUDICIAL SYSTEM:
CORPS MEMBER
CORPS " ADDRESS:
L SEE ATTACHED LIST
SEE ATTACHED LIST
2.
PROJECT STARTING DATE:
,TUNE 23, 2008
PROJECT ENDING DATE
AUGUST 14, 2008
NUMBER OF CREW LEADER(S)
10
HOURLY WAGE OF CREW LEADER(S)
$12.10 - $14.00
OVER AGE 24:
OVER AGE 24:
(VARIES)
NUMBER OF CREW LEADER(S)
0
HOURLY WAGE OF CREW LEADER(S)
NA
UNDER AGE 24:
UNDER AGE 24:
NUMBER OF CORPS MEMBERS:
55
HOURLY WAGE OF CORPS MEMBERS:
$7.80-8.30
CREW LEADER
S
M
T
W
T
F
S
CORPS MEMBER
S
M
T
W
T
F
S
WORK DAYS
❑
®
®
®
®
❑
❑
WORK DAYS
❑
®
®
®
®
❑
❑
CREW LEADER HOURS OF WORK PER DAY
10
CORPS MEMBER HOURS OF WORK PER DAY
9-10
NUMBER OF WORKING DAYS PER CREW LEADER
36
NUMBER OF WORKING DAYS PER CORPS MEMBER
36
TOTAL NUMBER HOURS FOR ALL CREW LEADER(S)
OVER AGE 24
3600
TOTAL NUMBER HOURS FOR ALL CORPS MEMBER
15,840
TOTAL NUMBER HOURS FOR ALL CREW LEADER(S)
YES
na
UNDER AGE 24
DID YOU OFFER ACADEMIC CREDIT?
NO ❑
EDUCATIONAL
ENVIRONMENT
DETAI 1, SI'ECI FIC EDI CATIONAL Oil 1-NRICI INI ENTACTIVITIES. INC
LUDE AITIZOXINIATE NUMBER OF 110146 SI'ENTIN EACH ACTINTIN
1. Geology and Exploring Volcanoes 9 hours
1
2. Interpretive program at Mt Bachelor and hiking 6
hours
3. Rock Climbing at Smith Rock 9 hours
4. Lava Tube and cave exploration and bats 6 Hours
5. River Rafting and river ecology 4 Hours
6.
COMMUNITY BENEFITS ACCOMPLISHED: ALL WORK BENEFITED THE PEOPLE WHO LOVE THEIR NATIONAL FORESTS AND
THE YOUTH INVOLVED LEARNED GOOD WORK ETHICS, WHICH WILL MAKE THEM BETTER CITIZENS
PROJECT OUTCOMES
LIST 1
1 TRAIL BUILT, 500 SEEDLINGS
PLANTED
ETC
)
1. TEAM WORK DEVELOPMENT
1.
,
.
.
264 SLASH PILES CONSTRUCTED
2.
USE OF A VARIETY OF HANDTOOLS
2.
5 DAYS CONSTRUCTING SPLIT RAIL FENCE
3.
FOLLOWING DIRECTIONS AND INSTRUCTIONS
3.
4 DAYS CONSTRUCTING OHV RIPARIAN
PROTECTION FENCE
4.
4.
186 MILES OF TRAIL MAINTAINED / 504
ARRIVING FOR WORK ON TIME
LOGS AND TREES CUT FROM TRAILS
/MAINTAINED OR CONSTRUCTED 249
WATERBARS
5.
5.
REMOVED 3 TRUCK LOADS OF TRASH,
FENCING SKILLS DEVELOPED
PICKED UP 50 BAGS OF TRASH IN DISPERSE
SITES
6.
WORKING IN THE HEAT / KEEPIN
6.
100 ACRES NOXIOUS WEEDS PULLED/ 25
G HYDRATED
MILES OF ROADSIDE WEEDS PULLED
7.
SAFE WORKING PRACTICES
7.
190 BAGS NOXIOUS WEEDS PULLED
8.
WORKING DILIGENTLY UNTIL BREAK TIME
8.
CONSTRUCTED BEAVER BARRIERS IN SEED
ORCHARD
9.
9.
DEMOLISHED 2 MILES FENCE, BUILT 10 H
BRACES, CLEARED FENCE LINE FOR 2 DAYS,
ADDES 207 STAYS
10.
10.
10,000 KNAPWEED PLANTS PULLED, 50
TOADFLAX PULLED, 2,000 MULLIN PLANTS
PULLED
11.
11.
REPOTTED 446 ASPEN
SEEDLINGS/COLLECTED 13 BAGS OF NATIVE
GRASS SEED
12.
12.
PEELED 352 LODGPOLE FOR ASPEN REHAB
PROJECT
13.
13.
SPENT THREE DAYS REPLACING A TRAIL
BRIDGE
14.
14.
maintianed 5 trail heads
HOW WOULD YOU IMPROVE THIS PROJECT IF YOU WE
RE TO DO I
T AGAIN?
ACCIDENTS OR SIGNIFICANT PROBLEMS:
No injuries!
SIGNIFICANT SUCC
ESSES:
Only one kid quit out of the entire Central Oregon program
OTHEII COMMENTS:
Great summer!
DID CREW LEADER TRAINING AFFECT THE OUTCOM
E OF THE P
ROGRAM IN TERMS OF TEAM BUILDING,
TEACHABLE • • • A
ND AMOUN
T OF WORK ACCOMPLISHED?
Yes, new crew leaders gained some skills regarding team building and safety
ON A SEPARATE PAGE, PLEASE PROVIDE A NARRATIVE AND ANECDOTAL INFORMATION.
MAIL COMPLETED FORMS TO:
OYCC
255 CAPITOL STREET NE, THIRD FLOOR
SALEM, OREGON 97310
Central Oregon Youth Conservation Corps
Deschutes County - 2007 Roster
Name
Age
Address
Phone
COIC 2363 NW Glacier Way
Redmond
Tyler Hayes
M16
COIC 2363 NW Glacier Way
Redmond, OR 97756
Casey Moleski
M16
COIC 2363 NW Glacier Way
Redmond, OR 97756
Tim Day
M17
COIC 2363 NW Glacier Way
Redmond, OR 97756
Vincent Chevez
M17
COIC 2363 NW Glacier Way
Redmond, OR 97756
Trent McAllister
M18
COIC 2363 NW Glacier Way
Redmond, OR 97756
Matt Straza
M16
COIC 2363 NW Glacier Way
Redmond, OR 97756
Paul Dunaway BFR
M17
63565 Chaparrel Drive
Bend, OR 97701
Zachary Adams
M16
2710 Great Horned Pl
Bend, OR 97701
Taylor Rieger
M16
2831 SW Helmholtz Way
Redmond, OR 97756
Steven Dolan
M17
60423 Zuni Road,
Bend, OR 97702
Hillary Sarniak
F17
61252 Dayspring Drive
Bend, OR 97702
Danielle Scarborough
F17
50 SE Craven Road
Bend, OR 97702
George James
M16
1700 SE Tempest Drive Apt # 203
Bend, OR 97702
Sierra Cardin
F16
2055 SW 22° Steet
Redmond, OR 97756
Albert Watkins
M16
23012 Oxbow Lane
Bend, OR 97701
Brian Thompson
M17
62988 Florence Drive
Bend, OR 97701
Matthew Contreras
M16
16892 S. Centrey Drive
Bend, OR 97701
Tomas Stewart
M17
20708 Tango Creek Ave
Bend, OR 97701
Ariel Hernandez
F16
PO Box 1345
Sisters, OR 97759
Charles Novotny
M16
PO Box 2243
Sisters, OR 97759
Davis Rapp
M17
424 South Fir Street
Sisters, OR 97759
Anna Rasmussen
F16
14572 Crossroads Loop
Sisters, OR 97759
Nathan Uttley
M16
572 S Pine Meadow St
Sisters, OR 97759
Andrew Vandiver
M16
PO Box 1781
Sisters, OR 97759
Nathaniel Wright
M16
PO Box 63
Cam Sherman, OR 97730
Casey Anderson
M18
PO Box 3574
La Pine, OR 97739
Heath Dilley
M17
PO Box 1623
La Pine, OR 97739
Cody Ekelund
M18
52419 Antler Lane
La Pine, OR 97739
Shelby Maguire
F16
16448 Riley Street
La Pine, OR 97739
Nygil McCune
M18
15965 Woodland
LaPine, OR 97739
Chantell Neff
F16
PO Box 304
Crescent, OR 97733
Matthew Hampton
M17
PO Box 2425
La Pine, OR 97739
Benjamin Harris
M17
PO Box 817
Gilchrist, OR 97737
Ashley Hicks
F17
PO Box 297
Crescent, OR 97733
Alex Perkins
M19
PO Box 456
Gilchrist, OR 97737
Kali Smith
F16
PO Box 24
Crescent, OR 97733
Alfred Wynn
M18
52110 Ponderosa Way
La Pine, OR 97739
Markus Johnson
M16
1773 Cheryl Drive
La Pine, OR 97739
Dakota Link
M16
PO Box 1010
La Pine, OR 97739
Paul Manes
M16
15790 Paulina Ave.
La Pine, OR 97739
Cera Scevers
F16
PO Box 20
Crescent, OR 97733
Ryan Stinson
M16
PO Box 54
Crescent, OR 97733
Sara Engebretson
F17
534 SE Wildcat Drive
Bend, OR 97702
Crystal Long
1717
534 SE Wildcat Drive
Bend, OR 97702
Samantha Scubert-Tatman
F15
534 SE Wildcat Drive
Bend, OR 97702
Kathrine Smart
F16
534 SE Wildcat Drive
Bend, OR 97702
April Smith
1716
534 SE Wildcat Drive
Bend, OR 97702
Melissa Weed
F18
534 SE Wildcat Drive
Bend, 702
Program Narrative
Heart of Oregon Corps
Central Oregon Conservation Youth Corps
Deschutes County
The Central Oregon Youth Conservation Corps is a continuing partnership effort rising from a
cooperative agreement between Heart of Oregon Corps, a non-profit youth training and employment
program, the U.S. Forest Service, Oregon Youth Conservation Corps and Central Oregon
Intergovernmental Council. Working together we have coordinated a youth program that annually
employs between 100 and 110 youth (at minimum wage) for eight weeks to accomplish a wide
variety of stewardship activities on national forest lands. Hands-on science education is an
important element of the program; it helps the youth make the connection between their work
projects and the value of that activity to the health of the land and the ecosystem. The program
serves youth from eleven communities in Central Oregon and offers a unique experience for these
young people to better understand natural resource issues, develop land stewardship values and
ethics, gain leadership skills and earn wages. The project hosts a total of nineteen youth crews
throughout the tri-county area, ten of which were located in Deschutes county on the Bend Fort
Rock, Sisters and Crescent Ranger Districts.
Projects included, but were not limited to the following:
Recreation
An important focus for all crews on the Deschutes National Forest was on recreation management.
The forest has some of the highest visitor usage in the Northwest and is home to a number of popular
destinations and a number of Wilderness Areas. Accomplishments in recreation are as follows:
• Maintenance of more than 186 miles of trails
• Harvested and split cedar trees for 1,000 foot cedar fence
• Removed three truck loads and 50 bags of trash from disperse sites
• Removed and replaced a trail bridge
• Obliterated unauthorized OHV trails
• Logged out 504 small trees and logs from trails
• Cleared or constructed 249 waterbars
User made off highway trails are becoming a serious problem on public lands, with dozens of trails
in undesignated areas are becoming established, especially in the Meadow Lakes area. A number of
trails were obliterated by crews this summer; they pulled in slash and rocks to cover the trails,
hoping that will stop the use and the resource damage. They also decommissioned user made creek
crossings.
Crews worked at the Newberry Crater National Monument, the Meadow Lakes area of the Sisters
Ranger District, on the Pacific Crest Trail and popular mountain bike trails, as well as in the high
lakes and numerous campgrounds.
Noxious Weed Eradication
Eradicating invasive plants on public lands is one of the priorities of the Forest Service. Youth
crews pulled weeds in approximately 100 acres and 190 industrial sized bags of Medusa Head,
Hounds Tongue and Russian Knapweed. The Sisters crew pulled 10,000 knapweed plants, 50
toadflax and 2,000 Mullin! They said that to pass the time having more fun, they counted!
6
Fencing
There are many different kinds of fences that YCC crews maintain in the National Forest; they
include exclosures for wildlife, riparian protection, OHV control and campground fences. This
summer one of the Sisters crews not only constructed a 1,000 foot split cedar fence, but they also
harvested the cedar trees and peeled the bark. Other fences that are more typical are smooth wire,
barbed wire, high tinsel and juniper split rail. Fencing projects are some of the most enjoyable for
the crews because each person is assigned a certain task that they take ownership over, and they can
see their progress. Crews also peeled 352 small lodge pole pines for a fencing project for aspen
protection.
Hazardous Fuels Reduction
Deschutes National Forest crews worked in a variety of areas hand piling slash that had been cut in
an effort to alleviate the risk of a catastrophic wild fire going through the area. They constructed
several miles of fire line to prepare for fall burning and built 264 slash piles.
Other Pro iects
The Crescent crews worked on several projects to restore native vegetation by watering 2 acres of
Aspen, Willow and Cottonwood plantations, repotted 246 Aspen seedlings in preparation for
planting next year and collected 13 bags of native grass seed for propagation.
Hands-on Science and Recreation Education
The crews participated in four full days of recreational activities intended to increase their awareness
of opportunities on public land for healthy outdoor and educational activities. The concept is
embraced by the Forest Service's "Kids in the Woods Initiative," a program intended to get kids out
in the woods and away from their computers and high tech activities. The Deschutes County crews
participated in a strenuous backcountry hike up Tam MacArthur Rim in the Cascades, a trip to
Crater Lake National Park, a day of rock climbing at Smith Rock State Park, a hike around
Newberry Crater National Monument, and a day on Mt. Bachelor. All activities included hiking,
interpretive education and exploring a special place in Oregon.
7
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For: 115
Economic Development Fund
Discretionary Grant Program
Organization: Bend Area Habitat for Humanity
Organization Description:. Bend Area Habitat for Humanity works with families and
the community to build quality, affordable homes. These homes are constructed for
families earning 35% to 75% of Bend's median income. Qualifying families must
contribute 400-600 hours of sweat equity to the construction of the home.
Project Name: Promotional Video Presentation
Project Description: These grant funds will be used for the development of a
promotional video presentation to be used for fundraising and special events. The
organization's current promotional video will be edited to make it shorter in length, more
up-to-date and more appealing. The new video is to be unveiled at the organization's 20`h
Anniversary Gala in May 2009.
Project Period: January - March 2009
Amount of Request: $1,500
Previous Grants:
• December 2005 - $1,050 for outreach equipment ($550 Clarno, $500 Luke)
• August 2006 - $2,050 for land purchase ($684 Clarno, $683 Luke, $683 Daly)
• February 2008 - $2,000 Alford Village initial engineering ($1,000 Baney, $500
Daly, $500 Luke)
L5 D U ~ n
IU
D EC 2 2 2008
BOARD OF COMh11SS10 413) 38
ADMINISTRATION
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
70 - Fax (541) 385-3202 - www.deschutes.org
DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner Tammy Barley Commissioner Michael M. Daly
Commissioner Dennis R. Luke All Three Commissioners
Date: I1-18 - o 8 Project Name: BEND AREA 14A6 rTAT M 14UMAN I r
tai V10%0 Da&< F_ ftri off k rij
Project Beginning Date: JAN 100° I Project End Date: M A4Lrkl 200
Amount of Request: $ 1, Soo Date Funds Needed: M"av '26601
3 I UO y 0I Z
Applicant/Organization: BEND WAHAbafrr RA 00"swtW Tax ID Ci
Address: 1960 NC. 4+k S-FXEET City & Zip: QENO 017701
Contact Name(s): /MARK QvI N LA N Telephone: 295 - 3 97 y 13 2
Fax: 393- 119 Alternate Phone: 410-717 Email: MQutnllA6V46Q1d6ri1%4rT#T.
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete tine item budget.
Amount Approved: By:
Declined: By:
Date:
Date:
Deschutes County Economic Development Fund Discretionary Grant Program
Bend Area Habitat for Humanity - Promotional Video Presentation Project
Organization Background
In 1989, Les Alford retired from his career in the Air Force and settled in Bend. A
longtime volunteer for Habitat for Humanity, Les quickly found like-minded friends
and Bend Area Habitat for Humanity (BAHFH) was born. That group of volunteers
made the commitment to partner with families and to work with the community to
provide affordable homes. The population of Bend was about 20,000 when the first
Habitat house was started in October of 1989. It was finished in March of 1990. That first
house was built on donated land and sold to the chosen family for $28,000. In spite of
sky-rocketing construction prices, and with heroic community support, BAHFH has
built 75 homes housing 293 residents in the past 19 years. Next year BAHFH will be
celebrating its 20th anniversary by having a series of events including a gala and a 20th
anniversary home build.
BAHFH homes are constructed using techniques and materials that demonstrate energy
efficiency, resource conservation, improved home safety and air quality, comfort and
economy. As requirements to protect the environment and preserve resources change,
BAHFH has implemented green building practices which are quickly becoming trade
standards or mandated by local building code.
We currently have seven homes under construction and are on pace to serve ten families
with affordable housing per year.
Proposed Project
A lack of affordable housing and the limited scale of housing assistance programs are of
major concern to the Bend community. The growing gap between the number of
affordable housing units and the number of people needing them has created a housing
crisis for many low-income families. This crisis is fueled by a significant discrepancy
between income and housing costs in the region. According to the 2006 Central Oregon
Workforce Housing Needs Assessment a family needs to be earning 282% of the area
median income to afford a home at the median sale price.
To help with this crisis BAHFH is developing innovative approaches to reach out to its
supporters. We are identifying development tools that we feel will get the message of
Habitat across to people quickly and effectively.
Our project is to produce a promotional video presentation that can be used for
fundraising and special events.
Deschutes County Economic Development Fund Discretionary Grant Program
Bend Area Habitat for Humanity - Promotional Video Presentation Project
Groups that Benefit
BAHFH is the only organization in Bend that provides home ownership opportunities
for low income families, those that survive on 35 to 60 percent of the area median
income, thereby helping them to break the cycle of potential poverty. We offer them a
hand up, not a hand out. Each partner family invests at least 500 to 600 hours of sweat
equity in building their homes or serving Habitat in other ways. BAHFH homeowners
also must complete 50 hours of personal finance and homeownership classes to prepare
them for a lifetime of homeownership. These classes are provided by NeighborImpact
another of BAHFH's community partners. When the home is complete, Habitat sells it
to the selected family using a 20 year, no-profit, no-interest mortgage. As mortgage
payments come in, the money is used to build more homes.
Anticipated Expenditures
Pinnacle Media, locally owned and operated by Matt and Jo Ann Hand, have agreed to
edit current videos, record new interviews with BAHFH families, and produce the new
three-minute promotional video for $1,500.
The standard cost for this type of video presentation is $3,000. Pinnacle Media has
agreed to donate the additional $1,500 expense to the project.
Conclusion
Decent housing for all is essential to the economic vitality of a community. During our
current economic downturn, an increasing number of our community members are
struggling to find adequate housing. Low wage workers are paying unsustainable
portions of their income for housing and have experienced great housing instability.
The Deschutes County Board of Commissioners has an opportunity to assist this
growing segment of our population. Are hope is that you will see the benefit of this
project, which we feel, will lead to continued affordable housing projects well into the
future.
Deschutes County Economic Development Fund Discretionary Grant Program
Bend Area Habitat for Humanity - Promotional Video Presentation Project
`r.
;f
i'
Attachment B
October 16, 1989
Lester Alford
Bend Area U-11
124 M.W. Franklin Ave.
Lend, OR 97701
Dear Lester,
11iis letter w.1.11, confirm that Bernd Area HFH has been added to the roster Of
exempt 'subordinates included in Habitat for Humanity, Inc. °s group exemption
under ' section 501 (c)(3) of the Internal. Revenue (lode effective on
October 13, 1989.
The enclosed copy of the group exemption letter received from the IRS provides
evidence of Habitat's group exemption. 'That letter, together With this letter
which cd firms your affiliate's exempt subordinate status, provide evidence of
Your tax exempt status under section 501 (c) (3) of the Code. Both these
letters should the retained' as *t of y6ur affiliate's permanent records
Please cote that if y'onnr groso income is;-n or l more than, $25,000, you are
required to fil.e Form 990, Return of Organizations Exempt from lncoand TAX, by
the 15th day of the fifth month after' the end of your annual accounting
period. Also, mote that a . sigiiifdcant penalty is imposed when a return is
filed later (To assist in tlae coaaselidaid.on of your of iliate's financial
data with that of HMO it is requested that you'use a calendar year-
January I-December 31---a.ccotmt g peziod. )
'The group exemption antuuber assigned to Habitat by the lI is 8545® Thia
numher may be provided to prospective donors, foundations, and other grant
or anizut-Lons as they request it,. and is required oil any Form 990 you may
file,
In partnership,
ML=k Sloth
nn.cha~^n~n:l.s't zn'r~" ,.<<c: C~;oorctl..nator-----
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