2009-41-Minutes for Meeting March 24,2008 Recorded 2/5/2009DESCHUTES COUNTY OFFICIAL RECORDS r}~ L}O~rle~~~
NANCY BLANKENSHIP, COUNTY CLERK yJ
COMMISSIONERS' JOURNAL
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2009-41
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Deschutes County Clerk
Certificate Page
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statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
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and Page ,
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 24, 2008
Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy
Melton. Also present were Dave Kanner, County Administrator; Erik Kropp,
Deputy County Administrator; Marty Wynne, Tax/Finance Department; and
Hillary Borrud with The Bulletin. Present for a portion of the meeting were Laurie
Craghead and Steve Griffin, Legal Counsel; Teri Payne, Community Development,
and one other citizen.
Chair Luke opened the meeting at 1:30 p.m.
1. Tax/Finance Update.
Marty Wynne went over the investment report; he said that rates have been
dropping. (See attached reports marked as Exhibit A)
He went over the County's financial statements stating one of the departments
of the greatest concern is Community Development. Based on current trends,
the projection shows a year-end net of negative $1 million. The 2008-09
budget will transfer money to cover this and more; it will use up most of the
reserves.
A lengthy discussion took place regarding projections and how to handle the
budget if the situation remains the same or gets worse. The Department is set
up to handle fluctuations in revenue, based on the construction industry.
Discussion occurred regarding other departments. Some departments will have
to use reserves and the general fund money may have to cover some shortfalls.
2. Consideration of Economic Development Grant Requests.
None were presented.
Minutes of Administrative Work Session Monday, March 24, 2008
Page 1 of 6
3. Update of Commissioners' Meetings and Schedules.
Commissioner Luke stated the City of Bend and Bend MPO did not sign the
regional transportation agreement.
Commissioner Melton asked how the Black Butte meeting was. Commissioner
Luke said the toured the new facilities and it was a good meeting.
Commissioner Melton said she was in Portland for the Governors Summit. It was
a very good meeting with an educational component in the afternoon. Attendees
were organized in groups of 10 to work together on strategies. Their discussion
was on parents as teachers and then to identify what funds would go with that. She
found a lot of value in it.
Commissioner Daly stated he was at the NACO Conference. He is now getting
calls every day on candidate forums.
Commissioner Luke said he felt there are many items posted on the Web site
regarding South County that not everyone reads. Things are going on and being
said that Commissioners do not have a good way to set right. He felt they should
be communicating directly. Ms. Craghead said notices went out directly to 10,000
homes in the tax statements. There was a mass mailing last spring sent out to all of
South County.
Commissioner Luke asked if there was no local rule, could they have sewers. Ms.
Craghead said yes, if the comprehensive plan is amended to allow sewers.
Commissioner Daly asked why we need local rule. Ms. Craghead said it mandates
them to look at options.
Commissioner Luke asked the group if they were ok with Anna Johnson and Tom
Anderson doing another fact sheet. It was determined to start on the fact sheet
after the testimony closes.
Minutes of Administrative Work Session Monday, March 24, 2008
Page 2 of 6
4. Other Items
The Board discussed Planning Commission appointments and reappointments.
Current applications for a Planning Commission appointment are Merle Irvine and
Richard Klyce.
Commissioner Melton said Richard Klyce would need assistance in getting up to
speed but he fits the diversity and geographic aspects of the appointment. Mr.
Irvine could re-apply, as there are other seats to be filled. Teri Payne said four
candidates could be reappointed.
Commissioner Melton asked if they interviewed for reappointments. Ms. Payne
said they have not in the past. Commissioner Daly said he agreed with
interviewing members when they come up for reappointment.
Commissioner Luke said they have three or four seats to be filled coming up. He
stated Mr. Irvine has more experience than Mr. Klyce does and would be an asset
sooner. Although having people from different parts of the County is important,
turning down his qualifications does not make any sense.
Laurie Craghead stated that in the past, the Community Development Department
gave recommendations and the Commissioners voted. Commissioner Melton felt
geographical aspect weighs a lot and Commissioner Luke felt that the opportunity
to fix the geographical aspect could happen later in June. Ms. Payne said it is a
tough call as experience out the gate would be great but geographic location is
important.
Commissioner Daly stated there could be advantages in having a new person come
in to the position. Although he scored Mr. Irvine higher, he felt the geographical
issue was more important right now.
Melton: Move approval to Appoint Richard Klyce to the Planning
Commission.
Daly: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes no.
Minutes of Administrative Work Session Monday, March 24, 2008
Page 3 of 6
Commissioners went into Executive Session under ORS 192.660(2)(h), litigation at
2: 40 p. m.
Commissioners came out of Executive Session at 3: 00 p.m.
Dave Kanner said one of the Deputy's from the Sheriffs Office is leaving for Iraq.
It was asked if the $35.00 insurance co-pay could be waived. Commissioner Luke
stated they did not want to waive the co-pay and establish a County policy. Mr.
Kanner said County is required to extend benefits under COBRA. Another
question is regarding his life insurance, as he cannot be kept on our plan. He can
get better life insurance through the military than through the County.
Commissioner Luke said he is covered by the military.
Mr. Kanner said CC&F requested the Board to do a proclamation for Child Abuse
Prevention month in April. Commissioner Luke suggested they take the M.I.A.
flag down from the courthouse and fly the Child Abuse Prevention flag during that
time. All were in concurrence with that option.
Commissioner Melton said she planned on signing the "America's Road Home
Statement of Principles and Actions" for housing to end homelessness. (See
attached marked as Exhibit B) It is not addressing financial dedication of any
funds and each person signs it as an individual. Commissioner Luke said he was
ok with it and to get a proclamation.
Commissioner Melton said Tony Ryan from Saving Grace wants support on a
Domestic Violence and Child Welfare Collaboration proposal. (See attached
marked as Exhibit C.) It is going to the Governor's Office and to Department of
Minutes of Administrative Work Session Monday, March 24, 2008
Page 4 of 6
Human Services. Commissioner Luke asked about the downside. Commissioner
Melton said it would be the funding. She stated there is a link between domestic
violence and child abuse. Saving Grace is non-profit organization and this would
link domestic violence with child welfare cases. She is asking that a letter be done
by the Board.
Commissioner Luke said to let staff look at it (P&P and the DA's Offices). Mr.
Kanner said the state pays us for our staff. Commissioner Luke said if they are
paying for a specialist there is money going away from other services and P&P has
a domestic violence case load. He said there are other questions such as how will
the staff people be set up, will they have other duties, and is there a down side.
Commissioner Luke asked if any one has seen the volunteer of the year awards.
Commissioner Melton stated no.
Mr. Kanner said Deschutes County employees have come up with the
organizations value statement. (See attached marked as Exhibit D.) He would like
to put it into posters and put it in common areas. Another option might be to put
the five bullet points on the back of business cards. He would like to see a formal
employee recognition plan. He proposed to set aside $25,000.00 next year for an
employee recognition program. He is not sure what direction it will take but wants
to have money on hand. Employees stated in the survey that they are not receiving
recognition. He said it is a bottom up effort.
Commissioner Daly said he was worried about the hundreds of hours of employee
time to put this together. Erik Kropp said it did not take a lot of time as the
questions were from the employee survey.
Commissioner Daly asked if people would look at this every day. Commissioner
Melton would like to have the bullet points put on the back of business cards.
Commissioner Luke asked about seeing the cost first.
Being no further discussion, the meeting adjourned at 3:30 p.m.
Minutes of Administrative Work Session Monday, March 24, 2008
Page 5 of 6
DATED this 24h Day of March 2008 for the Desch tes County Board of
Commissioners.
Dennis R. Luke, it
ATTEST:
Recording Secretary
Attachments:
Exhibit A: Financial Statements
C"~2
Tammy (Baney) M ton, Vice Chair
Michael M. Daly, Co missioner
Exhibit B: America's Toad Home Statement of Principles and Actions
Exhibit C: Domestic Violence and Child Welfare Collaboration Proposal
Exhibit D: Deschutes County Employees Value Statement
Minutes of Administrative Work Session Monday, March 24, 2008
Page 6 of 6
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
March 24, 2008
(1) Monthly Investment Report
(2) February 2008 Financial Statements
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Memorandum
Date: March 17, 2008
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find February 2008 financial reports for the following funds:
General (001), Community Justice - Juvenile (230), Sheriff's (255, 701, 702),
Health (259), Mental Health (275), Community Development (295), Road (325),
Community Justice - Adult (355), Commission on Children & Families (370-399),
Solid Waste (610), Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by
the respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
Year to Date
Budget Actual Variance FY % Coll.
$ 5,920,000 $6,713,253 $ 793,253 100% 113%
12,368,000 17,325,447 4,957,447
1,684,383
1,917,325
232,942
718,113
779,734
61,621
1,520,067
1,083,697
(436,370)
11,643
13,475
1,832
67
267
200
182,267
172,672
(9,595)
166,563
184,812
18,249
48,000
53,277
5,277
56,667
58,664
1,997
1,333
1,336
3
16,757,103 21,590,706 4,833,603
67% 93%
67% 76% a)
67% 72% b)c)
67% 48% d)
67% 77% b)
67% 267%
67% 63% e)
67% 74% b)
67% 74% f)
67% 69%
67% 67%
67% 86%
TOTAL RESOURCES 22,677,103 28,303,959 5,626,856 67% 91%
REQUIREMENTS: Exp
Expenditures
Revised
Year End
$
Budget
Projection
Variance
Variance
$5,920,000 $6,713,253 $ 793,253
18,552,000 18,637,337 85,337
2,526,574
2,746,574
220,000
1,077,170
967,000
(110,170)
2,280,100
1,530,100
(750,000)
17,464
17,464
-
100
267
167
273,400
315,000
41,600
249,845
249,845
-
72,000
72,000
-
85,000
87,000
2,000
2,000
2,000
-
25,135,653 24,624,587 (511,066)
31,055,653 31,337,840 282,187
Assessor 2,513,408 2,217,279 296,129 67% 59% g) 3,770,112 3,470,112 300,000
County Clerk 1,076,704 861,860 214,844 67% 53% h) 1,615,056 1,390,056 225,000
BOPTA 44,011 36,688 7,323 67% 56% 66,016 56,000 10,016
BOCC 517,986 496,303 21,683 67% 64% 776,979 720,979 56,000
District Attorney 3,057,906 2,922,937 134,969 67% 64% i) 4,586,859 4,536,859 50,000
Finance/Tax 566,166 531,045 35,121 67% 63% 849,249 845,766 3,483
Veterans 194,237 130,587 63,650 67% 45% 291,356 241,356 50,000
Property Management 162,647 148,383 14,264 67% 61% 1) 243,970 228,970 15,000
Grant Projects 64,640 63,815 825 67% 66% 96,960 96,960 -
Non-Departmental 2,975,741 3,763,854 (788,113) 67% 84% j) 4,463,612 4,463,612 -
Contingency 1,034,653 - 1,034,653 67% n/a k) 1,551,980 - 1,551,980
12,208,099 11,172,751 1,035,348 67% 61% 18,312,149 16,050,670 2,261,479
Transfers Out 8,192,336 8,058,977 133,359 67% 66% 12,288,504 12,288,504
TOTAL REQUIREMENTS 20,400,435 19,231,728 1,168,707 67% 63% 30,600,653 28,339,174 2,261,479
NET (Resources - Requirements) 2,276,668 9,072,231 6,795,563 * 455,000 2,998,666 2,543,666
Short Term Loan Receivable j) 3,160,000
Balance 6,158,666
Beginning Net Working Capital per Requested Budget 6,100,000
a) Receipts of Cigarette Tax and Liquor Revenue trending higher than anticipated.
b) A&T grant payment received quarterly. Three quarterly payments received through 1-31-08.
c) Revenue projection reduction for GIS transfer funds related to a GIS project that may be discontinued. (See footnote g.)
d) Projection adjustment based on trending of Filing & Recording Fees.
e) Additional revenues expected from the Department of Justice HIDTA grant.
f) Payments received quarterly. Two quarterly payments received through 1-31-08.
g) Projection adjusted $100,000 for salary savings and $75,000 for costs that will not be incurred if GIS project is discontinued.
h) Planned expenditure for September election and for capital outlay will not occur.
i) Personnel services expenditures will be less than amount appropriated.
j) $3,160,000 short-term loan to Fund 457 "Jamison Acq and Remodel" included in YTD Actual, Revised Budget
and Year End Projection. Reported as an expenditure in accordance with GAAP for governmental accounting.
k) The Contingency in the Adopted Budget was $5,192,855. The decrease of $3,640,875 is due to (1) an appropriation transfer
of $205,000 to the Fair & Expo Construction Fund, (2) an appropriation transfer of $25,875 to General Fund-Veterans'
Department (3) an appropriation transfer of $250,000 to Bethlehem Inn Fund (128) and appropriation transfer for Loan to Fund 457.
* The net of $455,000 is due to transferring $205,000 of appropriation to the Fair & Expo Construction Fund and $250,000 of
appropriation to Bethlehem Inn Fund
13%
0%
9%
-10%
-33%
0%
167%
15%
0%
0%
2%
0%
-2%
1%
8%
14%
15%
7%
1%
0%
17%
6%
0%
0%
100%
12%
0%
7%
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Budget Actual Variance FY % Coll.
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1065-Court Assess.
State Miscellaneous
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
Program Fees
MIP Diversion Fees
Interest on Investments
Leases
Grants - Private
Level 7
Total Revenues
$ 900,000 $ 987,986 $ 87,986 100% 110%
130,217
72,126
(58,091)
32,000
40,573
8,573
3,063
-
(3,063)
6,667
11,399
4,732
26,000
22,269
(3,731)
180,261
148,240
(32,021)
53,333
36,300
(17,033)
800
458
(342)
443,141
300,593
(142,548)
333
150
(183)
-
176
176
2,667
1,075
(1,592)
24,000
40,060
16,060
23,143
13,460
(9,683)
-
2,003
2,003
83,893
52,705
(31,188)
1,009,518
741,587
(267,931)
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
f
Revised Year End
Budgei: Projection Variance
$ 900,000 $ 987,986 $ 87,986
37%
a)
195,325
195,325
-
85%
48,000
64,000
16,000
0%
b)
4,594
-
(4,594)
114%
C)
10,000
18,000
8,000
57%
d)
39,000
39,000
-
55%
a)
270,391
296,480
26,089
45%
e)
80,000
55,000
(25,000)
38%
1,200
600
(600)
45%
fl
664,712
430,000
(234,712)
30%
500
300
(200)
n/a
-
176
176
27%
4,000
1,400
(2,600)
111%
36,000
58,000
22,000
39%
g)
34,714
15,035
(19,679)
n/a
-
2,003
2,003
42%
a)
125,839
105,409
(20,430)
49%
1,514,275
1,280,728
(233,547)
Transfers In-General Fund 3,955,482 3,955,482 - 67%
TOTAL RESOURCES 5,865,000 5,685,055 (179,945) 67%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
67% 5,933,223 5,933,223 -
68% 8,347,498 8,201,937 (145,561)
Exp.
1,869,032
1,679,843
189,189
67%
60% h)
2,803,548
2,600,000
203,548
1,205,433
934,988
270,445
67%
52% i)
1,808,150
1,560,000
248,150
67
-
67
67%
0%
100
-
100
1,981,272
1,824,444
156,828
67%
61% h)
2,971,908
2,750,000
221,908
157,705
124,717
32,988
67%
53%
236,557
190,000
46,557
67
-
67
67%
0%
100
-
100
351,423
-
351,423
67%
n/a
527,135
-
527,135
TOTAL REQUIREMENTS 5,564,999 4,563,992 1,001,007 67% 55% 8,347,498 7,100,000 1,247,498
NET(Resources - Requirements) 300,001 1,121,063 821,062 - 1,101,937 1,101,937
Beginning Net Working Capital per Requested Budget 1,090,000
a) Reimbursements requested quarterly. Federal grants are expected to be fully realized by fiscal year end. Juvenile Crime
Prevention and Level 7 projections adjusted for funding changes by the State finalized in August.
b) Amount budgeted received in FY 2007.
c) Requests for discovery documents are higher than anticipated.
d) Reimbursement requested one month in arrears. Anticipate total budgeted amount to be received by year end.
e) Due to increased population of in-county youth (WeIlSpring Program), housing available for out-of-county youth decreased
resulting in a decline in revenues from this source. Since the discontinuance of the WeIlSpring Program (August 31st),
out-of-county youth population and associated revenues are increasing and should meet the new projection figure.
f) Billing to DHS is generated in succeeding month with payments being received 8-10 weeks after billing. Projection adjusted
for elimination of WeIlSpring Program.
g) Lessee (Trillium) moved out early in the fiscal year. Revenue projection decreased to reflect termination of lease.
h) Projection adjusted for salary savings from unfilled positions and estimated savings on Resource Center on-call personnel.
i) Projection adjusted to reflect reduction in anticipated expenditures including DHS match for WeIlSpring Program.
SHERIFF - Revenue Detail
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
I Year to Date Revised Year End
Budget Actual Variance FY % C011. % Budget Projection Variance
$ 2,562,148 $ 2,648,830 $ 86,682 100%
12,292,501 10,726,586 (1,565,915) 67%
8,070,877 747,647 (7,323,230) 67%
- 59,095 59,095 67%
20,363,378 11,533,328 (8,830,050) 67%
22,925,526 14,182,158 (8,743,368) 67%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
1,461,038
Civil
442,219
Automotive/Communications
853,203
Investigations/Evidence
1,383,521
Patrol/Civil/Comm Supp
4,924,391
Records
387,470
Adult Jail
5,818,503
Court Security
161,573
Emergency Services
90,810
Special Services Division
1,026,091
Regional Work Center
2,555,980
Training Division
130,859
Non-Departmental
1;857,923
Contingency
944,565
103% $ 2,562,148 $ 2,648,830 $ 86,682
58% a) 18,438,752 16,218,102 (2,220,650)
6% a) 12,106,316 11,117,214 (989,102)
n/a - 59,095 59,095
38% 30,545,068 27,394,411 (3,150,657)
43% 33,107,216 30,043,241 (3,063,975)
Exp. %
1,146,792
314,246
67%
52%
b)
2,191,557
1,928,993
262,564
434,241
7,978
67%
65%
663,327
663,327
-
839,636
13,567
67%
66%
c)
1,279,803
1,251,140
28,663
1,379,150
4,371
67%
66%
2,075,281
2,075,281
-
4,739,478
184,913
67%
64%
d)
7,386,586
7,179,519
207,067
384,745
2,725
67%
66%
581,205
573,977
7,228
5,116,153
702,350
67%
59%
e)
8,727,754
8,024,124
703,630
127,121
34,452
67%
52%
242,360
229,959
12,401
89,422
1,388
67%
66%
136,215
136,115
100
496,343
529,748
67%
32%
g)
1,539,136
1,338,670
200,466
2,543,279
12,701
67%
66%
1)
3,833,970
3,459,226
374,744
121,851
9,008
67%
62%
196,289
200,148
(3,859)
2,602,619
(744,696)
67%
93%
h)
2,786,885
2,873,567
(86,682)
-
944,565
67%
n/a
g)
1,416,848
-
1,416,848
Transfers Out 33,333 25,000 8,333 67%
TOTAL REQUIREMENTS
22,071,479
20,045,830
2,025,649 67%
NET (Resources - Requirements)
854,047
(5,863,672)
(6,717,719)
50% 50,000 50,000 -
61% 33,107,216 29,984,046 3,123,170
- 59,195 59,195
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Total Revenues
TOTALRESOURCES
REQUIREMENTS:
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriffs Services
Civil
Personnel
Materials & Services
Capital Outlay
Total Civil
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Support
Personnel
Materials & Services
Capital Outlay
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Regional Work Center
Personnel
Materials & Services
Capital Outlay
Total Regional Work Center
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
Year to Date Revised Year End
Variance FY % Coll. % Bud et Irojection Variance
Bud et Actual P
$2,562,148
$2,648,830
$ 86,682
100%
103%
$2,562,148
$2,648,830
$ 86,682
20,363,378
11,533,328
(8,830,050)
67%
38%
30,545,068
27,394,411
(3,150,657)
22,925,526
14,182,158
(8,743,368)
67
43%
33,107,216
30,043,241
(3,063,975)
Exp.
838,455
687,784
150,671
67%
55%
1,257,683
1,063,251
194,432
495,916
459,008
36,908
67%
62%
743,874
704,842
39,032
126,667
-
126,667
67%
0%
190,000
160,900
29,100
1,461,038
1,146,792
314,246
2,191,557
1,928,993
262,564
378,308
376,506
1,802
67%
66%
567,462
567,462
-
37,910
26,545
11,365
67%
47%
56,865
56,865
26,000
31,190
(5,190)
67%
80%
39,000
39,000
-
442,218
434,241
7,977
663,327
663,327
-
220,694
194,399
26,295
67%
59%
331,041
302,378
28,663
620,175
636,737
(16,562)
67%
68%
930,262
930,262
-
12,333
8,500
3,833
67%
46%
18,500
18,500
-
853,202
839,636
13,566
1,279,803
1,251,140
28,663
1,191,864
1,200,294
(8,430)
67%
67%
1,787,796
1,787,796
-
174,990
153,863
21,127
67%
59%
262,485
262,485
16,667
24,993
(8,326)
67%
100%
25,000
25,000
1,383,521
1,379,150
4,371
2,075,281
2,075,281
-
4,393,485
4,158,325
235,160
67%
63%
6,590,227
6,353,160
237,067
340,906
358,909
(18,003)
67%
70%
511,359
511,359
-
190,000
222,244
(32,244)
67%
78%
285,000
315,000
(30,000)
4,924,391
4,739,478
184,913
7,386,586
7,179,519
207,067
344,918
329,021
15,897
67%
64%
517,377
504,320
13,057
42,485
55,724
(13,239)
67%
87%
63,728
69,657
(5,929)
67
-
67
67%
0%
100
-
100
387,470
384,745
2,725
581,205
573,977
7,228
4,679,787
4,217,644
462,143
67%
60%
7,019,681
6,557,538
462,143
923,568
851,275
72,293
67%
61%
1,385,352
1,385,352
-
215,147
47,234
167,913
67%
15%
322,721
81,234
241,487
5,818,502
5,116,153
702,349
8,727,754
8,024,124
703,630
132,488
122,622
9,866
67%
62%
198,732
189,830
8,902
9,085
4,499
4,586
67%
33%
13,628
13,628
-
20,000
-
20,000
67%
0%
30,000
26,501
3,499
161,573
127,121
34,452
242,360
229,959
12,401
77,451
75,829
1,622
67%
65%
116,177
116,177
-
13,292
13,593
(301)
67%
68%
19,938
19,938
-
67
-
67
67%
0%
100
-
100
90,810
89,422
1,388
136,215
136,115
100
420,071
408,981
11,090
67%
65%
630,106
630,106
-
61,061
62,654
(1,593)
67%
68%
91,592
91,592
-
544,959
24,708
520,251
67%
3%
817,438
616,972
200,466
1,026,091
496,343
529,748
1,539,136
1,338,670
200,466
1,258,078
953,384
304,694
67%
51%
1,887,117
1,552,190
334,927
250,302
148,967
101,335
67%
40%
375,453
335,636
39,817
1,047,600
1,440,928
(393,328)
67%
92%
1,571,400
1,571,400
-
2,555,980
2,543,279
12,701
3,833,970
3,459,226
374,744
94,739
101,668
(6,929)
67%
72%
142,108
160,407
(18,299)
36,054
20,183
15,871
67%
37%
54,081
39,741
14,340
67
-
67
67%
0%
100
-
100
130,860
121,851
9,009
196,289
200,148
(3,859)
1,857,923
2,602,619
(744,696)
67%
93%
2,786,885
2,873,567
(86,682)
33,333
25,000
8,333
67%
50%
50,000
50,000
-
944,565
-
944,565
67%
n/a
1,416,848
-
1,416,848
2,835,821
2,627,619
208,202
4,253,733
2,923,567
1,330,166
22,071,477
20,045,830
2,025,647
67%
61%
33,107,216
29,984,046
3,123,170
854,049
(5,863,672)
(6,717,721)
59,195
59,195
Sheriff Notes
Statement of Financial Operating Data
Eight Ended February 29, 2008
a) Projection reflects adjustment for actual expenditures reimbursed.
b) Labor expenses will be less than appropriated due to not filling the open Undersheriff position and
and hiring delays in other open positions. Professional services will be less than appropriated
for the year.
c) Personnel expenditures will be less than appropriated for the year due delay in hiring the new
auto mechanic.
d) One open patrol deputy position projected to be filled in February. Personnel expenditures for the
year will be less than appropriated due to delays in filling open position during the year.
e) Year to Date variance due to unfilled Corrections deputy positions. Expect all open positions to be
filled by March. Personnel expenditures projected to be less than appropriated. Capital Outlay
expenditures will be less than appropriated due to timing; expenditures for the jail control system
equipment replacement will not occur until next fiscal year.
f) Year to Date variance due to delay of filling open positions at the Work Center. Personnel
and Materials & Services expenditures will be below budget for the year but will be partially offset
by higher than planned Capital Outlay for the approved change orders on the building renovation.
g) Year End Projection includes $585,000 for equipment at the Mt. Bachelor radio site for Search &
Rescue. Total project cost will be $779,000 with $194,000 occuring next fiscal year.
h) Transfer of June 30, 2007 balance to County wide and Rural Law Enforcement Districts included
on this line. Year End Projection revised for fiscal year 2006-07 year end adjustments.
Sheriff 701
Statement of Financial Operating Data
Eight Ended February 29, 2008
I. t
Year to Date
Revised
Year End
Budget
Actual
Variance
FY % Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
67%
n/a
$ -
$ -
$ -
Revenues
Tax Revenues - Current
9,294,229
12,956,762
3,662,533
67%
93%
13,941,344
13,941,344
-
Tax Revenues - Prior
169,627
136,156
(33,471)
67%
54%
254,440
254,440
-
Federal Grants
-
26,055
26,055
67% Na
a)
-
26,055
26,055
State Grant
30,104
24,763
(5,341)
67%
55%
115,156
45,156
-
Transp. of State Wards
3,333
5,406
2,073
67%
108%
5,000
8,000
3,000
SB 1145
1,335,736
1,633,348
297,612
67%
82% b)
2,003,604
2,177,796
174,192
Des. Cty Video Lottery Grant
233,333
-
(233,333)
67%
0% c)
350,000
350,000
-
Des Cty Sheriffs Office
858,424
1,295,648
437,224
67%
101% d)
1,287,636
1,327,064
39,428
Des Cty Court Security
66,671
66,672
1
67%
67%
100,006
100,006
-
Des Cty Juvenile Contract
6,400
8,626
2,226
67%
90%
9,600
9,600
-
Des Cty Parole & Prb Cnt
533
-
(533)
67%
0%
800
800
-
Transport
-
1,009
1,009
67%
n/a
-
1,009
1,009
Title III Reimbursement
-
-
-
67%
n/a e)
-
75,000
75,000
Inmate Commissary Fees
53,333
46,267
(7,066)
67%
58% f)
80,000
80,000
-
Work Center Work Crews
50,000
-
(50,000)
67%
0% g)
'75,000
38,400
(36,600)
Concealed Handgun Classes
-
1,600
1,600
67%
n/a
-
1,600
1,600
Soc Sec Incentive-Fed
2,667
3,600
933
67%
90%
4,000
4,000
-
Miscellaneous
9,000
1,825
(7,175)
67%
14%
13,500
13,500
-
Medical Services Reimb
11,200
9,711
(1,489)
67%
58%
16,800
16,800
-
Restitution
700
279
(421)
67%
27%
1,050
1,050
-
Sheriff Fees
102,410
108,481
6,071
67%
71%
153,615
153,615
-
Interest
60,000
62,140
2,140
67%
69% h)
90,000
90,000
-
Interest on Unsegregated
4,800
7,987
3,187
67%
111%
7,200
10,000
2,800
Rentals
-
29,177
29,177
67% 2917700% i)
1
43,766
43,765
Donations
-
9,395
9,395
67% n/a
j)
-
9,395
9,395
Total Revenues
12,292,500
16,434,907
4,133,012
67%
89%
18,438,752
18,778,396
339,644
TOTAL RESOURCES 12,292,500 16,434,907 4,133,012 67%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 12,292,502 10,726,586 1,565,916 67%
TOTAL REQUIREMENTS 12,292,502 10,726,586 1,565,916 67%
NET (Resources - Requirements) (2) 5,708,321 5,698,928 - 2,560,294 2,560,294
Beginning Net Working Capital per Requested Budget 2,560,294
a) Department of Justice payment for inmate services.
b) Projection adjusted for increase in 2007-09 State Budget Grant Allocation. Actual amount includes three quarterly payments.
c) Contribution toward Work Center remodel.
d) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
e) Title III approved allocation to Sheriffs Office.
f) Year to date variance due to timing of revenue from inmate phone service provider (GTI) and commissary purchases.
g) Revenue from work crews is planned in the fourth quarter after the work center reopens in March 2008.
h) Interest variance reflects timing of property tax revenue. Anticipate interest revenue to equal budget by fiscal year end.
89% 18,438,752 18,778,396
Exp. 9/61
339,644
58% k) 18,438,752 16,218,102 2,220,650
58% 18,438,752 16,218,102 2,220,650
Sheriff 702
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Narcotic Task Force
Des Cty General Fund Grnt
Des Cty Transient Room Tax
Des Cty Other Grant
Des Cty Sheriffs Office
City of Sisters
Des Cty Tax/Fin Contract
Des Cty CDD Contract
Des Cty Solid Waste Cntrt
Des Cty Clerk/Election
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
Year to Date Reviseget d Budget Actual Variance IFY % Coll. % Projection Variance
4,493,332
81,073
12,333
48,000
52,928
28,333
65,963
73,333
243,498
1,523,169
40,322
6,333,388
133,894
30,037
30,000
50,289
40,573
33,619
55,000
1,523,169
1,840,056
52,821
17,704
(18,000)
(2,639)
12,240
(32,344)
(18,333)
(243,498)
(40,322)
849,675
1,290,475
440,800
262,170
262,170
-
1,833
2,140
307
34,357
34,358
1
34,357
51,535
17,178
2,000
755
(1,245)
43,000
25,752
(17,248)
4,000
4,175
175
-
1,706
1,706
-
4,897
4,897
83,333
62,907
(20,426)
50,000
58,000
8,000
-
74
74
40,000
30,174
(9,826)
3,200
3,987
787
667
1,375
708
8,070,876 10,064,449 1,993, 573
67% n/a $ - $ $
67%
94%
6,740,000
6,740,000
-
67%
110%
121,610
154,886
33,276
67%
162%
a)
18,500
30,037
11,537
67%
42%
72,000
72,000
-
67%
63%
79,392
79,392
-
67%
95%
b)
42,500
67,000
24,500
67%
34%
c)
98,944
98,944
-
67%
50%
d)
110,000
110,000
-
67%
0%
e)
365,247
365,247
-
67%
67%
2,284,753
2,284,753
-
67%
0%
f)
60,483
156,000
95,517
67%
101%
g)
1,274,512
1,321,766
47,254
67%
67%
393,255
393,255
-
67%
78%
h)
2,750
2,750
-
67%
67%
h)
51,535
51,535
-
67%
100%
i)
51,535
51,535
-
67%
25%
i)
3,000
3,000
-
67%
40%
i)
64,500
38,630
(25,870)
67%
70%
6,000
6,000
-
67%
n/a
-
2,500
2,500
67%
n/a
-
5,000
5,000
67%
50%
j)
125,000
85,000
(40,000)
67%
77%
75,000
75,000
-
67%
n/a
-
500
500
67%
50%
k)
60,000
60,000
-
67%
83%
4,800
4,800
-
67%
138%
1,000
1,375
375
67%
83%
12,106,316
12,260,905
154,589
8,070,876 10,064,449 1,993,573 67%
83% 12,106,316 12,260,905 154,589
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services
TOTAL REQUIREMENTS
Exp. %
8,070,877 7,477,647
8,070,877 7,477,647
593,230 67%
593,230 67%
62% 1) 12,106,316 11,117,214 989,102
62% 12,106,316 11,117,214 989,102
NET (Resources - Requirements) (1) 2,586,802 2,586,803 - 1,143,691 1,143,691
Beginning Net Working Capital per Requested Budget 1,169,561
a) HIDTA reimbursements received as billed. Justice Assistance Grant (JAG) was $8,000 higher than amount budgeted.
b) Court assessment revenues are higher than anticipated. Projection adjusted to reflect increased in collections.
c) Marine board license fees are received in February and June.
d) Payments are received after the quarterly progress report is submitted and approved.
e) Payment from General Fund occurs in June.
f) Portion of court fines and fees collected by Justice Court to be paid in June. Forecast based on FY2007 actual.
g) Allocation of beginning net working capital from Sheriffs Fund. Projection revised for fiscal year 2006-07 year end adjustments.
h) Departments are billed when services are utilized.
i) Organizations and groups are billed when services are utilized.
j) Court fines and fees collected by Circuit Courts are less than anticipated. Projection adjusted to reflect trend.
HEALTH
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 600,000
$ 804,209
$ 204,209
100%
134%
$ 600,000
$ 804,209 $
204,209
Revenues
Medicare Reimbursement
3,333
1,463
(1,870)
67%
29%
a)
5,000
5,000
-
State Grant
1,097,651
1,022,354
(75,297)
67%
62%
b)
1,646,476
1,601,923
(44,553)
Child Dev & Rehab Center
22,267
16,701
(5,566)
67%
50%
c)
33,401
33,401
-
State Miscellaneous
117,019
85,690
(31,329)
67%
49%
d)
175,528
175,528
-
OMAP
174,600
176,280
1,680
67%
67%
261,900
261,900
-
Family Planning Exp Proj
366,667
266,150
(100,517)
67%
48%
e)
550,000
460,000
(90,000)
Grants
14,615
1,500
(13,115)
67%
7%
f)
21,922
21,922
-
School Districts
10,082
7,437
(2,645)
67%
49%
c)
15,123
15,123
-
Contract Payments/ESD
7,333
-
(7,333)
67%
0%
c)
1.1,000
11,000
-
Miscellaneous
-
210
210
67%
n/a
-
210
210
Patient Insurance Fees
38,533
59,646
21,113
67%
103%
57,800
88,000
30,200
Health Dept/Patient Fees
129,033
168,988
39,955
67%
87%
193,550
245,000
51,450
Vital Records-Birth
26,667
23,844
(2,823)
67%
60%
40,000
40,000
-
Vital Records-Death
61,333
62,800
1,467
67%
68%
92,000
92,000
-
Interest on Investments
20,000
27,432
7,432
67%
91%
30,000
40,000
10,000
Donations
7,900
9,839
1,939
67%
83%
11,850
11,850
-
Interfund Contract
54,835
35,690
(19,145)
67%
43%
g)
82,252
80,795
(1,457)
Administrative Fee
8,000
8,000
-
67%
67%
12,000
12,000
-
Interfund Grant
23,354
30,531
7,177
67%
n/a
35,031
35,031
-
Total Revenues
2,183,222
2,004,555
(178,667)
67%
61%
3,274,833
3,230,683
(44,150)
Transfers In-Reserve Fund
67
-
(67)
67%
0%
100
-
(100)
Transfers In-General Fund
1,702,323
1,701,323
(1,000)
67%
67%
2,553,485
2,553,485
-
TOTAL RESOURCES
4,485,612
4,510,087
24,542
67%
70%
6,428,418
6,588,377
159,959
REQUIREMENTS: Exp.
Expenditures
Personal Services
2,847,235 2,664,708
182,527
67%
62% h)
4,270,852
4,150,900 119,952
Materials and Services
1,020,318 827,238
193,080
67%
54%
1,530,477
1,530,477 -
Capital Outlay
36,667 -
36,667
67%
0%
55,000
50,000 5,000
Transfers Out
100,000 75,000
25,000
67%
50%
150,000
150,000 -
Contingency
281,393 -
281,393
67%
n/a
422,089
- 422,089
TOTAL REQUIREMENTS 4,285,613 3,566,946 718,667 67% 55%
NET (Resources - Requirements) 199,999 943,141 743,209
Beginning Net Working Capital per Requested Budget
6,428,418 5,881,377 547,041
707,000 707,000
707,000
a) Medicare payments delayed due to problems with its electronic processing.
b) Year End Projection includes State Grant amendments 1 through 6., and Homeland Security Grant of $188,436.
c) Payments received quarterly 30 days after end of quarter.
d) YTD Actual includes monthly payments for the Family Planning program staff (L Thistle/K Fost), and a quarterly payment for the
Maternal Child Health (MAC match funds). Payments lag a month behind billing period.
e) Cash basis - includes July through January
f) Grant to be received before June 30 for Central Oregon Community investment Board program.
g) Service contract with Juvenile Department,$80,795, received quarterly.
h) Year End Projection based on prior and projected unfilled positions.
MENTAL HEALTH
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,900,000 $
2,876,903
$ (23,097)
100%
99%
$ 2,900,000
$ 2,876,903
$ (23,097)
Revenues
Marriage Licenses
3,667
3,660
(7)
67%
67%
5,500
5,500
-
Divorce Filing Fees
106,667
108,157
1,490
67%
68%
1609000
160,000
-
Domestic Partnership Fee
-
235
235
67%
n/a
-
235
235
Federal Grants
97,079
60,111
(36,968)
67%
41%a) b)
145,618
137,582
(8,036)
State Grants
2,876,491
3,023,316
146,825
67%
70%
c)
4,314,736
4,662,823
348,087
State Miscellaneous
249,423
115,149
(134,274)
67%
31%d) e)
374,134
351,175
(22,959)
Title 19
101,600
220,537
118,937
67%
145%
152,400
225,000
72,600
Liquor Revenue
70,667
68,595
(2,072)
67%
65%
106,000
106,000
-
Local Grants
26,667
(5,545)
(32,212)
67%
-14%
a)
40,000
25,965
(14,035)
School Districts
66,667
27,600
(39,067)
67%
28%
f)
100,000
100,000
-
Mental Health Jail Comp
4,800
600
(4,200)
67%
8%
g)
7,200
600
(6,600)
Contract Payments
15,381
4,769
(10,612)
67%
21%
h)
23,072
4,800
(18,272)
Miscellaneous
56,743
72,750
16,007
67%
85%
85,114
85,114
-
Patient Insurance Fees
145,000
142,677
(2,323)
67%
66%
217,500
217,500
-
Patient Fees
15,867
9,803
(6,064)
67%
41%
23,800
14,000
(9,800)
Seizure/Forfeiture
-
20,215
20,215
67%
n/a
i)
-
20,215
20,215
Interest on Investments
96,160
94,834
(1,326)
67%
66%
144,240
144,240
-
Rentals
11,000
7,175
(3,825)
67%
43%
16,500
16,500
-
Donation
1,333
7,600
6,267
67%
380%
2,000
7,600
5,600
Interfund Contract
2,667
2,080
(587)
67%
52%
4,000
3,120
(880)
Administrative Fee
1,634,627
1,634,632
5
67%
67%
2,451,940
2,451,940
-
Total Revenues
5,582,506
5,618,950
36,444
67%
67%
8,373,754
8,739,909
3669155
Transfers In-General Fund
975,011
975,011
-
67%
67%
1,462,516
1,462,516
-
Transfers In-Other
285,462
283,796
(1,666)
67%
66%
428,193
428,193
-
TOTAL RESOURCES
9,742,979
9,754,660
11,681
67%
74%
13,164,463
13,507,521
343,058
REQUIREMENTS:
Exp.
Expenditures
Personal Services
4,992,284
4,680,716
311,568
67%
63%
j)
7,488,426
7,043,517
444,909
Materials and Services
2,685,990
2,260,084
425,906
67%
56%
4,028,985
3,564,004
464,981
Capital Outlay
67
-
67
67%
0%
100
-
100
Transfers Out
100,000
75,000
25,000
67%
50%
150,000
150,000
-
Contingency
997,968
-
997,968
67%
n/a
1,496,952
-
1,496,952
TOTAL REQUIREMENTS
8,776,309
7,015,800
1,760,509
67%
53%
13,164,463
10,757,521
29406,942
NET (Resources - Requirements)
966,670
2,738,860
1,772,190
-
2,750,000
2,750,000
Beginning Net Working Capital per Requested Budget 2,750,000
a) Negative variance due to an adjustment for revenue accrued June 30, 2007.
b) Grant billing paid quarterly, in arrears.
c) Projection increased to reflect additional DHS State Grant funding for FY 07/08. Appropriation requests submitted
as confirmations are received from the State.
d) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
e) Projected negative variance due to $22,959 reduction in IFS/FSAT grant.
f) Services to school districts commence at start of school year and are billed monthly in arrears.
g) Estimated budgeted revenue will not be received; services provided to the Jail do not generated additional revenue
h) Support service no longer provided to ABHA.
i) Revenues are unpredictable and are not included in budget.
j) Projection adjusted for unfilled positions.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 489,444
$ 211,661
$ (277,783)
100%
43%
$ 480,444
$ 211,661
(277,783)
Revenues
Admin-Operations
52,117
19,362
(32,755)
67%
25%
a)
713,175
35,250
(42,925)
Admin-GIS
5,333
1,759
(3,574)
67%
22%
b)
3,000
2,675
(5,325)
Admin-Code Enforcement
284,300
176,649
(107,651)
67%
41%
c)
426,450
285,600
(140,850)
Building Safety
1,645,300
979,132
(666,168)
67%
40%
c)
2,467,950
1,626,500
(841,450)
Electrical
402,600
265,426
(137,174)
67%
44%
c)
603,900
427,675
(176,225)
Contract Services
521,667
439,315
(82,352)
67%
56%
c)
782,500
703,000
(79,500)
Env Health-On Site Frog
638,300
289,749
(348,551)
67%
30%
c)
957,450
516,225
(441,225)
Env Health-Lic Facilities
364,300
559,884
195,584
67%
102%
d)
546,450
610,850
64,400
Env Health - Drinking H2O
34,667
26,922
(7,745)
67%
52%
e)
52,000
52,000
-
EPA Grant
103,783
78,207
(25,576)
67%
50%
e)
155,675
203,421
47,746
Planning-Current
1,034,300
759,691
(274,609)
67%
49%
c)
1,551,450
1,208,725
(342,725)
Planning-Long Range
476,233
239,192
(237,041)
67%
33%
c)
714,350
411,250
(303,100)
Total Revenues
5,562,900
3,835,288
(1,727,612)
67%
46%
8,344,350
6,083,171
(2,261,179)
Trans In-CDD Reserve
133,333
-
(133,333)
67%
0%
200,000
200,000
-
Trans In-CDD Bldg/Elec
52,759
-
(52,759)
67%
0%
79,139
79,139
-
Trans In-General Fund
50,000
37,500
(12,500)
67%
50%
75,000
75,000
-
Transln-Other
67
-
(67)
0%
0%
100
-
(100)
TOTAL RESOURCES
6,235,677
4,084,449
(2,151,228)
67%
44%
9,188,033
6,648,971
(2,538,962)
REQUIREMENTS: Exp.
EXPENDITURES & TRANSFERS
Admin-Operations Division
1,743,442
1,767,896
(24,454)
67%
68%
f)
2,615,163
2,574,457
40,706
Admin-GIS Division
202,649
189,721
12,928
67%
62%
303,974
293,997
9,977
Admin-Code Enforcement
153,180
150,397
2,783
67%
65%
229,770
228,664
1,106
Building Safety Division
873,901
839,388
34,513
67%
64%
f)
1,310,851
1,249,329
61,522
Electrical Division
288,009
270,814
17,195
67%
63%
432,013
414,705
17,308
Contract Services
424,841
486,879
(62,038)
67%
76%
g)
637,262
721,275
(84,013)
Env Health-On Site Pgm
394,791
319,142
75,649
67%
54%
f)
592,186
547,703
44,483
Env Health-Lic Facilities
332,762
332,800
(38)
67%
67%
h)
499,143
515,789
(16,646)
Env Health - Drinking H2O
46,277
45,289
988
67%
65%
69,415
69,601
(186)
EPA Grant
82,434
96,392
(13,958)
67%
78%
i)
123,651
148,387
(24,736)
Planning-Current Division
895,515
849,782
45,733
67%
63%
f)
1,343,273
1,301,237
42,036
Planning-Long Range Div
366,674
298,132
68,542
67%
54%
550,011
461,051
88,960
Contingency
320,881
-
320,881
67%
n/a
481,321
-
481,321
TOTAL REQUIREMENTS
6,125,356
5,646,632
478,724
67%
61%
9,188,033
8,526,195
661,838
NET (Resources - Requirements) 110,321 (1,562,183) (1,672,504) j) - (1,877,224) (1,877,124)
Beginning Net Working Capital per Requested Budget
a) Revenue is low in relation to budget due reduced Addressing Fee, Road Access permits, and earned interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received primarily in January and February after license renewal statements are mailed out.
e) Payments are received in installments or as billed.
f) Year end figures adjusted downward to reflect unfilled vacancies associated with lower permit volume.
g) Expenses are high due to unbudgeted payment to the City of Redmond for plan reviews done by City staff.
h) Expenses include the hiring of a temporary Sanitarian to catch up on restaurant inspections.
i) Additional unanticipated expenses associated with South County groundwater project.
j) The net deficit will be covered by additional transfers from the CDD Building/Electrical and CDD reserve funds in FY 2009
RESOURCES:
Beg. Net Working Capital
Revenues
System Development Ch
Mineral Lease Royalties
Forest Receipts
State Grant
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Inter-fund: Forester
Car Washes
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In-Solid Waste
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
ROAD
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Budget Actual Variance FY % Coll.
Revised Year End
Budget Projection Variance
$ 5,302,706
$ 5,605,930
$ 303,224
100%
106%
$ 5,302,706
$ 5,605,930
$ 303,224
44,667
7,656
(37,011)
67%
11%
67,000
12,000
(55,000)
-
97,363
97,363
67%
n/a
-
97,363
97,363
2,045,333
3,063,038
1,017,705
67%
100%
a)
3,068,000
3,063,038
(4,962)
248,297
372,445
124,148
67%
100%
372,445
372,445
-
5,600,000
5,494,380
(105,620)
67%
65%
8,400,000
8,200,000
(200,000)
116,667
220,437
103,770
67%
126%
b)
175,000
250,000
75,000
283,333
310,308
26,975
67%
73%
b)
425,000
400,000
(25,000)
10,000
43,160
33,160
67%
288%
b)
15,000
50,000
35,000
33,333
33,713
380
67%
67%
50,000
33,713
(16,287)
667
1,000
333
67%
100%
1,000
1,000
-
100,000
189,444
89,444
67%
126%
150,000
250,000
100,000
1,600
2,440
840
67%
102%
2,400
2,440
40
601,533
138
(601,395)
67%
0%
c)
902,300
935,000
32,700
168,200
231,296
63,096
67%
92%
d)
252,300
290,000
37,700
66,667
-
(66,667)
67%
0%
e)
100,000
75,000
(25,000)
100,000
-
(100,000)
67%
0%
f)
150,000
50,000
(100,000)
61,200
-
(61,200)
67%
0%
g)
91,800
91,800
-
14,000
-
(14,000)
67%
0%
g)
21,000
21,000
-
-
2,058
2,058
67%
n/a
d)
-
3,500
3,500
400,000
506,020
106,020
67%
84%
600,000
752,000
152,000
333
132
(201)
67%
26%
500
132
(368)
9,895,830
10,575,028
679,198
67%
71%
14,843,745
14,950,431
106,686
618,000
231,750
(386,250)
67%
25%
h)
927,000
695,250
(231,750)
10,440
-
(10,440)
67%
0%
i)
15,660
-
(15,660)
15,826,976 16,412,708 585,732 67% 75%
Exp.
21,089,111 21,251,611 162,500
3,767,647
3,647,021 120,626
67%
65%
5,651,471
5,532,605
118,866
5,752,639
4,326,703 1,425,936
67%
50% j)
8,628,958
8,638,127
(9,169)
2,763,333
17,083 2,746,250
67%
0% k)
4,145,000
67,083
4,077,917
600,000
- 600,000
67%
0%
900,000
900,000
-
1,175,788
- 1,175,788
67%
n/a
1,763,682
-
1,763,682
TOTAL REQUIREMENTS 14,059,407 7,990,807 6,068,600 67% 38% 21,089,111 15,137,815 5,951,296
NET (Resources - Requirements) 1,767,569 8,421,901 6,654,332
Beginning Net Working Capital per Requested Budget
a) Annual payment anticipated to be received in December.
b) Billed upon completion of work.
c) Payment to be received in June 2007 from Funds 328 & 329.
d) Billed to County departments monthly in arrears.
e) Payment to be received in June 2007 from Fund 340.
f) Payment to be received in June 2007 from Fund 430.
1) Traffic permits & Access permits are lower than expected.
6,113,796 6,113,796
6,108,195
g) Payment to be received in June 2007 from Fund 326.
h) Payment to be received quarterly from Solid Waste. Rate
increase for transfer postponed until October 1 st.
i) Payment to be received in June 2007 from Fund 335.
j) Seasonal expense includes overlays to occur spring 2008.
k) Projection variance reflects funding reserved for Deschutes
Junction project.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Revised
Year End
Budget
Actual
I
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 200,000 $
311,856
$ 111,856
100%
156%
$ 200,001)
$ 311,856
$ 111,856
Revenues
State Grant
1,774,501
1,996,344
221,843
67%
75%
2,661,75,?
2,661,752
-
State Miscellaneous
8,867
30,504
21,637
67%
229%
g)
13,300
32,500
19,200
Probation Work Crew Fees
34,000
20,500
(13,500)
67%
40%
51,000
37,000
(14,000)
Alcohol and Drug Treatment
333
85
(248)
67%
17%
a)
500
200
(300)
Polygraph Testing
1,600
1,025
(575)
67%
43%
2,400
2,400
-
Miscellaneous
6,000
2,528
(3,472)
67%
28%
b)
%000
3,000
(6,000)
Electronic Monitoring Fee
60,000
76,070
16,070
67%
85%
90,000
100,000
10,000
Probation Superv. Fees
136,667
166,492
29,825
67%
81%
205,000
249,000
44,000
Cognitive Program
2,867
60
(2,807)
67%
1%
c)
4,300
500
(3,800)
Day Reporting Fee
-
10
10
67%
n/a
-
10
10
Interest on Investments
19,000
19,604
604
67%
69%
28,500
26,000
(2,500)
Leases
-
3,000
3,000
67%
n/a
d)
-
3,000
3,000
Rentals
2,000
150
(1,850)
67%
5%
e)
3,000
2,000
(1,000)
Drug Court - Byrne
6,667
16,246
9,579
67%
162%
h)
10,000
23,670
13,670
Total Revenues
2,052,502
2,332,618
280,116
67%
76%
3,078,752
3,141,032
62,280
Transfers In-General Fund
226,667
226,667
-
67%
67%
340,000
340,000
-
Transfers In-Video Lottery
70,667
70,667
-
67%
67%
106,000
106,000
-
Transfers In-Sheriff
33,333
25,000
(8,333)
67%
50%
50,000
50,000
-
Transfers In-Other (GF)
2,000
1,500
(500)
67%
50%
3,000
3,000
-
TOTAL RESOURCES
2,585,169
2,968,308
383,139
67%
79%
3,777,752
3,951,888
174,136
REQUIREMENTS:
Exp.
Expenditures
Personal Services
1,923,713
1,699,943
223,770
67%
59%
f)
2,885,570
2,750,570
135,000
Materials and Services
418,175
448,149
(29,974)
67%
71%
627,262
627,262
-
Capital Outlay
67
-
67
67%
0%
100
-
100
Contingency
176,547
-
176,547
67%
n/a
264,820
-
264,820
TOTAL REQUIREMENTS
2,518,502
2,148,092
370,410
67%
57%
3,777,752
3,377,832
399,920
NET (Resources - Requirements) 66,667 820,216 753,549 - 574,056 574,056
Beginning Net Working Capital per Requested Budget 547,000
a) Due to procedural changes fees are no longer imposed for positive urinalysis tests
b) The department is no longer purchasing and billing the Bethlehem Inn for urinalysis test kits and depositing the revenue
in this fund.
c) The cognitive program has changed from a voluntary to a mandatory program making it more difficult to charge and collect fees.
d) The Bethlehem Inn occupancy continued into new fiscal year resulting in unexpected revenue.
e) Rent not collected due to closure of transitional house for two months.
f) Projection adjusted to reflect salary savings on unfilled positions.
g) Original budget did not reflect $17,134 in Alternative Incarceration funds from the state.
h) Original budget did not reflect accurate Bryne Grant amount.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Miscellaneous
Court Fines & Fees
Interest on Investments
Grants-Private
Total Revenues
Year to Date
Budget
Actual
Variance
FY %
Coll. %
$ 542,211 $ 613,800 $ 71,589 100% 113%
L Revised Year End
Budget Projection Variance
$ 542,211 $ 613,800 $ 71,589
Trans from General Fund
Trans from Other
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
183,293
122,693
(60,600)
67%
45%
a)
274,939
274,939
-
27,734
27,489
(245)
67%
66%
b)
41,601
34,638
(6,963)
93,333
57,086
(36,247)
67%
41%
c)
140,000
130,000
(10,000)
37,799
20,838
(16,961)
67%
37%
b)d)
56,698
41,675
(15,023)
137,313
108,889
(28,424)
67%
53%
b)
205,969
161,594
(44,375)
259,939
230,432
(29,507)
67%
59%
e)
389,908
452,792
62,884
91,667
164,069
72,402
67%
119%
f)
137,500
210,945
73,445
220,463
292,466
72,003
67%
88%
b)
330,694
338,482
7,788
250,402
452,350
201,948
67%
120%
b)
375,603
483,600
107,997
2,333
6,579
4,246
67%
188%
g)
3,500
14,000
10,500
16,000
16,639
639
67%
69%
24,000
24,000
-
16,667
28,339
11,672
67%
113%
h)
25,000
43,000
18,000
8,000
4,450
(3,550)
67%
37%
1)
12,000
11,000
(1,000)
1,344,943
1,532,319
187,376
67%
76%
2,017,412
2,220,665
203,253
232,800
232,800
-
67%
67%
349,200
349,200
-
114,198
85,649
(28,549)
67%
50%
171,297
171,297
-
346,998
318,449
(28,549)
67%
61%
520,497
520,497
-
2,234,152
2,464,568
230,416
67%
80%
3,080,120
3,354,962
274,842
Exp.
364,481
334,614 29,867
67%
61% j)
546,721 501,921
44,800
1,433,411
1,158,702 274,709
67%
54% k)
2,150,116 2,282,006
(131,890)
67
- 67
67%
0%
100 -
100
255,455
- 255,455
67%
n/a
383,183 -
383,183
2,053,414
1,493,316 560,098
67%
48%
3,080,120 2,783,927
296,193
NET (Resources - Requirements) 180,738 971,252 790,514 - 571,035 571,035
Beginning Net Working Capital per Requested Budget 571,035
a) Safe Havens grant reimbursement requested quarterly and Drug Free Communities grant reimbursement requested monthly.
b) Grant amounts finalized according to the OCCF budget workgroup and allocation formulas.
c) Local Medicaid reimbursements trending downward due to new guidelines.
d) Federal funds to be requested later in the fiscal year.
e) JCP funding allocations increased.
f) Safe & Drug Free Schools grant budgeted at $50,000, actual is $100,000 - additional grant of $23,445 expected.
g) Partner reimbursements for office expenses, and project contributions expected to increase.
h) Interest income projection increased due to higher cash balance and additional grant funding.
i) Youth conference donations decreased to match 06/07 actual amount. Payments anticipated to be received in full by year end.
j) Personnel costs projected lower due to employee's leave without pay and new employee less than budget.
k) Projection adjusted for increase in grant revenue that will be paid to service providers during the course of the fiscal year.
Temporary office help cost added to materials & services.
SOLID WASTE
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
Year to Date Reviseid Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 2,280,356 $ 2,678,908 $ 398,552 100% 117% $ 2,280,:356 $ 2,678,908 $ 398,552
-
88,693
88,693
23,333
18,083
(5,250)
106,667
88,731
(17,936)
1,373,333
1,024,813
(348,520)
1,380,000
982,563
(397,437)
3,583,643
2,916,672
(666,971)
37,767
47,421
9,654
20,000
12,886
(7,114)
80,000
107,252
27,252
30,000
51,470
21,470
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
67%
n/a a)
-
88,693
88,693
52%
35,100
35,000
-
55%
b)
160,000
200,000
40,000
50%
c)
2,060,000
1,674,716
(385,284)
47%
c)
2,070,000
1,567,714
(502,286)
54%
c)
5,375,465
4,826,406
(549,059)
84%
d)
56,650
70,000
13,350
43%
30,000
20,000
(10,000)
89%
120,000
153,232
33,232
114%
e)
45,000
71,000
26,000
54%
9,952,115
8,706,761
(1,245,354)
0%
f)
2,050,000
1,822,829
(227,171)
56%
14,282,471
13,208,498
(1,073,973)
6,634,743 5,338,584 (1,296,159)
Trans In-North Area Dev 1,366,667 - (1,366,667) 67%
TOTAL RESOURCES 10,281,766 8,017,492 (2,264,274) 67%
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Exp.
1,156,019
1,115,019
41,000
67%
64% g)
1,734,028
1,698,974
35,054
3,329,997
1,998,333
1,331,664
67%
40% h)
4,994,995
4,292,660
702,335
645,303
457,792
187,511
67%
47% i)
967,954
967,954
-
119,600
108,496
11,104
67%
60%
179,400
132,496
46,904
3,884,667
2,906,750
977,917
67%
50% j)
5,827,000
4,895,250
931,750
386,063
-
386,063
67%
n/a
579,094
-
579,094
TOTAL REQUIREMENTS 9,521,649 6,586,390 2,935,259 67% 46% 14,282,471 11,987,334 2,295,137
NET (Resources- Requirements) 760,117 1,431,102 670,985 - 1,221,164 1,221,164
Beginning Net Working Capital per Requested Budget 1,221,164
a) Unanticipated EPA grants passed thru Solid Waste.
b) Franchise fees are due April 15th.
c) Rate increase was budgeted to occur July 1st, but was delayed until October 1 st; Disposal tonnages have decreased from last year.
d) Seasonal material.
e) Recycling revenues higher than expected and seasonal.
f) Transfer will occur approximately June 2008 after project completion (June 2008) and accounting is finalized.
g) Projection reduced to reflect salary savings on unfilled positions.
h) Large dollar expenditures for items, projects, and events are scheduled throughout the year.
i) Debt service payments are recorded in November and May.
j) Transfer to Road Department reduced to reflect postponed fee increase and will occur in the last three quarters of fiscal year.
Remaining transfers are processed twice a year.
Risk Management
Statement of Financial Operating Data
Eight Ended February 29, 2008
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Professional Service
Insurance
Loss Prevention
Repair/ Replacement
Miscellaneous
Total General Liability
PROPERTY DAMAGE
Repair / Replacement
Insurance
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Total Property Damage
WORKERS' COMPENSATION
Settlement / Benefit
Defense
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Year to Date
Revised Year End
Budget Actual Variance F16of J-1. Coll. Budget Projection Variance
$2,000,000 $2,122,953 $122,953 100% 106%
279,289
279,328
39
198,353
198,360
7
119,227
119,240
13
585,399
630,816
45,417
104,117
105,688
1,571
33,333
2,496
(30,838)
10,000
23,124
13,124
-
315
315
1,667
3,975
2,308
6,667
20,587
13,920
56,667
72,096
15,429
1,394,719
1,456,025
61,306
67
-
(67)
3,394,785
3,578,977
184,192
67% 67%
67% 67%
67% 67%
67% 72%
67% 68%
67% 5%
67% 154%
67% n/a
67% 159% a)
67% 206%
67% 85%
67% 70%
67% 0%
67% 87%
Ex .
43,273
1,641
4,578
153,568
406
769
25
866,667 204,260 866,667 67%
$2,000,000 $2,122,953 $122,953
418,933
418,933
297,530
297,530
178,841
178,841
-
878,098
951,736
73,638
156,176
159,629
3,453
50,000
50,000
-
15,000
23,124
8,124
-
315
315
2,500
3,975
1,475
10,000
17,000
7,000
85,000
112,000
27,000
2,092,078
2,213,083
121,005
100
-
(100)
4,092,178 4,336,036 243,858
16% c) 1,300,000 350,000 950,000
19,712
148,554
223,333
168,266
223,333
67%
50% d)
335,000
252,398
82,602
285
9,455
659
14,667
106,667
25,066
106,667
67%
16% e)
160,000
50,000
110,000
346,394
209
66,272
5,387
22,009
2,190
476,667
442,461
476,667
67%
62%
715,000
715,000
-
43,333
51,549
(8,216)
67%
79%
65,000
60,000
5,000
1,716,667
891,602
1,665,117
67%
35%
2,575,000
1,427,398
1,147,602
243,391
227,223
16,168
67%
62% b)
365,087
325,087
40,000
145,055
145,310
(256)
67%
67%
217,582
217,582
-
67
-
67
67%
0%
100
-
100
388,513
372,533
15,979
67%
64%
582,769
542,669
40,100
Contingency 622,939 - 622,939 67% n/a 934,409 - 934,409
TOTAL APPROPRIATIONS/EXPENDITURES 2,728,119 1,264,135 2,304,036 67% 31% 4,092,178 1,970,067 2,1229111
NET $ 666,667 $ 2,314,842 $ 2,488,228 $ - $2,365,969 $ 2,365,969
Beginning Net Working Capital per Requested Budget 2,500,000
a) Reimbursement for cancellation of Workers Compensation bond.
b) Year to date includes payoff of leave balances and final pay ($37,000) in August for Loss Prevention Specialist. Projection based on
assumption that position will remain open during remainder of the fiscal year.
c), d), e) Liability claims costs, property damage, and vehicle damage are all lower than expected depts are managing risk very well.
Health Benefits Trust
Statement of Financial Operating Data
Eight Months Ended February 29, 2008
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Medical Services Reimb
Prescription Rebates
Interest
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coil. % Bucket Projection Variance
$10,500,000 $10,760,885 $ 260,885 100% 102%
7,400,000
8,120,138
720,138
67%
73%
101,267
109,817
8,550
67%
72%
230,020
221,270
(8,750)
67%
64%
517,183
594,888
77,704
67%
77%
266,667
365,683
99,016
67%
91%
-
-
-
67%
n/a
-
36,706
36,706
67%
n/a
300,000
373,682
73,682
67%
83%
8,815,137
9,822,183
1,007,047
67%
74%
TOTAL RESOURCES 19,315,137 20,583,069 1,267,932 92% 87%
REQUIREMENTS Exp.
Expenditures:
Personal Services
72,524
69,001
3,523
67%
Materials & Services
Conferences and Seminars
2,000
245
1,755
67%
Claims Paid-Medical/Rx
6,558,753
5,703,799
854,953
67%
Claims Paid-DentalNision
867,113
926,032
(58,920)
67%
Refunds
-
(77,541)
77,541
67% n/a
Insurance Expense
282,100
225,813
56,287
67%
State Assessments
40,000
49,023
(9,023)
67%
Administration Fee
173,600
158,750
14,850
67%
PPO Fee
25,317
21,723
3,594
67%
Health Impact
26,667
30,902
(4,235)
67%
Printing
8,000
1,638
6,363
67%
Program Expense/Supplies
7,333
-
7,333
67%
Other
13,635
13,910
(275)
67%
Total Materials & Services
8,004,517
7,054,293
950,223
67%
Capital Outlay
-
-
-
67%
Contingency
7,738,029
-
7,738,029
67%
63%
$10,500,000 $10,760,885 $ 260,885
11,100,000
12,000,000 900,000
15'1,900
151,900 -
345,030
345,030 -
775,775
855,775 80,000
400,000
500,000 100,000
- 36,706 36,706
450,000 530,000 80,000
13,222,705 14,419,411 1,196,706
23,722,705 25,180,296 1,457,591
108,786 108,786 -
8%
3,000
3,000
-
58% a)
9,838,129
8,474,149
1,363,980
71% a)
1,300,669
1,375,819
(75,150)
-
(77,541)
77,541
53%
423,150
423,150
-
82%
60,000
60,000
-
61%
260,400
260,400
-
57%
37,975
37,975
-
77%
40,000
40,000
-
14%
12,000
12,000
-
0%
11,000
11,000
-
68%
20,452
20,452
-
59%
12,006,775
10,640,405
1,366,370
0%
100
-
100
0%
11,607,044
-
11,607,044
TOTAL REQUIREMENTS 15,815,070 7,123,294 8,691,776 67% 30%
NET (Resources - Requirements) 3,500,067 13,459,774 9,959,708
a) Based on annualizing 35 weeks of claims paid.
23,722,705 10,749,191 12,973,514
14,431,105 14,431,105
i
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Eight Ended February 29, 2008
Year to Date
Revised
Year End
Budget
Actual
Variance
% of FY
% Coll.
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,600,000
$2,947,210
$ 347,210
100%
113%
$2,600,000
$2,947,210
$ 347,210
Revenues
Property Taxes - Current
1,590,839
2,203,312
612,473
67%
92%
2,386,259
2,386,259
-
Property Taxes - Prior
36,667
71,409
34,742
67%
130%
55,000
71,409
16,409
State Reimbursement
14,667
8,277
(6,390)
67%
38%
a)
22,000
22,000
-
Telephone User Tax
506,427
571,541
65,114
67%
75%
759,640
759,640
-
Data Network Reimb.
22,667
29,473
6,806
67%
87%
b)
34,000
34,000
-
Jefferson County
10,667
26,454
15,787
67%
165%
16,000
26,454
10,454
User Fee
22,000
31,753
9,753
67%
96%
c)
33,000
33,000
-
Contract Payments
46,667
21,455
(25,212)
67%
31%
d)
70,000
70,000
-
Miscellaneous
5,333
4,365
(968)
67%
55%
8,000
8,000
-
Interest
30,000
94,241
64,241
67%
209%
e)
45,000
140,000
95,000
Interest on Unsegregated Tax
853
1,413
560
67%
110%
1,280
1,413
133
Total Revenues
2,286,787
3,063,693
776,906
67%
89%
3,430,179
3,552,175
121,996
TOTAL RESOURCES
4,886,787
6,010,903
1,124,116
67%
100%
6,030,179
6,499,385
469,206
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
2,292,932
2,031,643
261,289
67%
59%
f)
3,439,398
3,293,398
146,000
Materials and Services
505,566
507,132
(1,566)
67%
67%
758,349
758,349
-
Capital Outlay
30,600
-
30,600
67%
0%
45,900
45,900
-
Contingency
1,191,021
-
1,191,021
67%
n/a
1,786,532
-
1,786,532
TOTAL REQUIREMENTS
4,020,119
2,538,775
1,481,344
67%
42%
6,030,179
4,097,647
1,932,532
NET (Resources - Requirements) 866,668 3,472,128 2,605,460 - 2,401,738 2,401,738
Beginning Net Working Capital per Requested Budget 2,393,117
a) Office of Emergency Management billed in arrears. Pmts. Oct.- Feb. are pending.
b) Majority of fees billed to agencies have been received.
c) Agencies billed annually. Payments received.
d) Crooked River Ranch annual payment received. Forest Service payments are received quarterly.
e) Avg. daily balances higher than anticipated resulting in earnings in excess of amt. estimated in budget.
f) Personnel expenditures will be less than appropriated due to unfilled positions.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Eight Months Ended February 29, 2008
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Transfers In
I Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 75,000 $ 10,606 $ (64,394) 100% 14% $ 75,000 $ 10,606 $ (64,394)
630,000
602,358
(27,642)
67%
34,000
30,843
(3,157)
67%
-
-
-
67%
34,000
17,976
(16,024)
67%
125,000
85,493
(39,507)
67%
5,000
5,800
800
67%
196,000
214,952
18,952
67%
2,000
3,874
1,874
67%
5,000
10,000
5,000
67%
15,000
31,079
16,079
67%
3,336
7,301
3,965
67%
5,336
7,262
1,926
67%
1,054,672 1,016,938 (37,734) 67%
65%
920,000
892,360
(27,640)
73%
42,000
38,843
(3,157)
0%
6,000
6,000
-
30%
60,000
43,976
(16,024)
32%
270,000
230,888
(39,112)
11%
55,000
55,800
800
67%
320,000
338,951
18,951
194%
2,000
3,478
1,478
21%
47,000
52,000
5,000
33%
95,000
111,079
16,079
146%
5,000
8,965
3,965
91%
8,000
9,926
1,926
56% 1,830,000 1,792,266 (37,734)
555,177 555,177 - 67% 79% 705,353 705,353 -
TOTAL RESOURCES
1,684,849
1,582,721
(102,128)
67%
61%
2,610,353
2,508,225
(102,128)
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
594,608
552,015
42,593
67%
62%
891,983
847,318
44,665
Materials and Services
601,448
601,089
359
67%
67%
902,542
936,098
(33,556)
Debt Service
239,060
239,060
-
67%
67%
359,101
359,101
-
Capital Outlay
-
-
-
67%
0%
45,000
-
45,000
Transfers Out
250,000
250,000
-
67%
100%
250,000
250,000
-
Contingency
-
-
-
67%
n/a
161,727
-
161,727
TOTAL REQUIREMENTS
1,685,116
1,642,164
42,952
67%
63%
2,610,353
2,392,517
217,836
NET (Resources - Requirements)
(267)
(59,443)
(59,176)
-
115,708
115,708
Accrued Revenue (Accounts Receivable):
Current Month Events 25,009
Prior Months 2,285
Total Accounts Receivable 27,294
Deposits Received for Future Events:
2008:
March
52,096
April
7,665
May
2,350
June
2,480
July
380
August
435
September
2,200
October
3,860
November
7,981
December
575
2009 and Beyond
44,707
TOTAL
124,729
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
February 2008
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Miscellaneous
Interest
Total Receipts
Budget Actual Variance
32,000
40,670
8,670
-
280
280
3,000
1,310
(1,690)
10,000
2,841
(7,159)
-
1,800
1,800
27,000
18,500
(8,500)
1,000
-
(1,000)
-
7,000
7,000
417
-
(417)
667
401
(266)
74,084
72,802
(1,282)
Transfer In:
Transfer from Annual County Fair
Total Transfers
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
74,084 72,802 (1,282)
74,326 66,640 7,686
75,181 66,454 8,727
TOTAL REQUIREMENTS
NET (Resources - Requirements)
149,507 133,094 16,413
(75,423) (60,292) 15,131
Deschutes County
Fair and Expo Center
Accounts Receivable
February 29, 2008
Current Month
High Desert Green
2,976
High School Equestrian
3,533
Food & Beverage - estimate
18,500
Total Current Month
25,009
Prior Months:
January 2008
Wedding Expo 170
October 2007
4-H 300
April, 2006
NW Expo & Trade show 1,815
Total Prior Months 2,285
Total Accrued Revenue as of February 29, 2008 27,294
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Deschutes County RV Park
Revenue and Occupancy Statistics
FY 2008
RV Park Fees
Received (2)
# of Spaces Rented % Occupancy
(Revenue / $32 )
July
$ 39,030
1,220
37.12%
August
28,034
876
26.66%
September
8,313
260
8.17%
October
2,248
70
2.14%
November
1,186
37
1.17%
December
32
1
0.03%
January
480
15
0.46%
February
1,056
33
1.09%
March
April
May
June
Total
$ 80,379
2,512
11.23%
Budget (1)
$ 270,000
8,438
22.23%
1) 106 spaces times 36
5 days = 38,690 annual spaces available.
Budget
of $270,000 assumes
8,438 spaces rented ($270,000 / $32 = 8,438)
Budgeted occupancy
rate is 21.81 % - budgeted spaces / total annual
spaces available (8,438 / 38,690)
Number of spaces 106 106
Days per month 30 31
Maximum Spaces per Month 3,180 3,286
Rate per day $ 32.00 $ 32.00
Maximum Revenue 101,760 105,152
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Dr. Bruce Goldberg
Director, Department of Human Services
500 Summer St. NE E62
Salem, OR 97301-1067
Bryan Johnston
Assistant DHS Director, CAF
500 Summer St. NE E62
Salem, OR 97301-1067
Erinn Kelley-Siel
Human Services Policy Advisor
Governor's Office,
State Capitol, Room 160
900 Court Street NE
Salem, OR 97301
March 131h, 2008
Re: Domestic Violence and Child Welfare Collaboration Proposal
Dear Director Goldberg, Mr. Johnston, and Ms. Kelly-Siel,
We write to express our strong support for new 2009-2011 investment in co-locating
domestic violence advocates in child welfare offices across the state. (See attached one-
page summary.) This model of service delivery is one proven method of improving the
safety, permanency, and well-being of Oregon's children. In recent pilot projects in
Oregon, child welfare caseworkers working collaboratively with domestic violence
advocates reported that they were better able to keep children with a protective parent
instead of placing them in foster care.
Oregon's most recent Federal Child and Family Services review (CFSR) highlights at
several junctures the lack of critical support services to address the safety needs of
children. National research identifies the importance of addressing domestic violence and
the safety of adult victims when responding to children's safety risks. Now is the time to
respond to this pressing need.
Basic Description of the Problem
Domestic violence in the home causes safety threats to many Oregon children. According
to statewide DHS statistics, domestic violence is an issue in approximately 25-32% of
child abuse cases in Oregon. Case review studies in Lane County showed 55% co-
occurrence rates of child maltreatment and intimate partner violence in 2005. These are
serious cases: past research shows correlation of domestic violence with child fatalities,
and as indicator of more severe child abuse.
E,<A, 6 f
r..
When present, domestic violence must be identified and addressed in order to ensure
well-being for children. Victims often need intense counseling, safety planning, and
support in their efforts to escape abuse and establish safe environments for themselves
and their children. DHS caseworkers are often challenged in responding to these clients
because of the complexity and intensity of their needs. Domestic violence advocates are
trained to provide the needed safety planning, counseling, and support; however, local
advocacy resources are too limited to meet the demand for services.
Proposed Solution to the Problem:
DHS Children, Adults, and Families should contract with local domestic violence
programs to ensure that sufficient numbers of community-based victim advocates are
available at all child welfare branches across the state. Victim advocates located at child
welfare offices will not only help foster closer working relationship between advocacy
systems, but will also ensure better outcomes for families. Advocates could provide
intensive support services to adult victims with open child welfare cases and receive
referrals on cases closed at assessment (helping to prevent future re-referral.) Advocate
participation in case staffings will assist in threat assessment and service delivery.
Positive Outcomes Have Been Tangible in Pilot Proiects:
Collaboration between child welfare and domestic violence programs is a nationally
recognized best practice. Lane County has been 1 of 6 federally-funded demonstration
sites for this collaboration. In addition, a federal Rural Domestic Violence and Child
Victimization Grant funded a domestic violence advocate in 4 child welfare offices, over
a period of 7 years. These projects achieved great outcomes for children, but funds have
expired. Multnomah County is a current recipient of a federal Safe Start grant
implementing positive collaboration, but this grant is set to expire in 2 years.
Portland State University Child Welfare Partnership found tangible benefits when they
surveyed domestic violence advocates and child welfare staff involved in one of the
federal projects. Staff from both agencies reported substantial benefits for women and
children. Caseworkers were better able to keep children with their parent instead of
placing them in care. When children were placed in care, caseworkers were able to return
them home more quickly. Women were better able to protect their children, had a better
understanding of the impact of domestic violence on children, were better able to access
protective community services, and were less anxious about DHS involvement.
If each child welfare office were to have adequate access to domestic violence advocates
co-located at their offices, our state intervention would be more effective and efficient,
saving dollars and lives. Absent statewide funding, there is no mechanism for ensuring
that this model of service delivery is accessible to families in all counties.
Please don't hesitate to contact us if we can be of assistance to you in your consideration
of this critical matter, and thank you for your attention.
Sincerely,
Name:
Address:
Organization:
Saving Lives and Keeping Families Intact:
The Case for Co-Locating Domestic Violence Specialists in Child
Welfare Offices
THE CHALLENGE:
Domestic violence presents a safety threat to children in the home where the violence
takes place. DHS statewide statistics show that domestic violence is an issue in 25-32%
of child abuse cases in Oregon. Research shows that there is a correlation between
domestic violence and child fatalities, and that domestic violence is an indicator
of severe child abuse.
Child welfare cases involving domestic violence are some of the most complex cases.
Providing safety services to the adult victim of domestic violence makes it more likely
that children can be safe, but child welfare workers are first and foremost charged with
ensuring the safety of the children who appear on their caseloads. Child Welfare
workers are faced with determining the needs of the adult victims while
simultaneously trying to look out for the child's best interests.
BACKGROUND:
In an effort to improve their response to child welfare cases where domestic violence is
present, DHS and community partners - through a variety of non-permanent funding
sources- have piloted co-location of domestic violence advocates in Child Welfare
offices. These specialized positions have been able to provide in-depth safety planning,
education, advocacy and on-going support to the adult victims, and support &
consultation to Child Welfare workers. The presence of domestic violence
specialists results in better outcomes for children.
THE PROPOSAL:
We propose that DHS will contract with local domestic violence programs to out-
station advocates at child welfare offices. Advocates can help ensure better
outcomes for families by providing in-depth safety-planning, education, advocacy, and
on-going support to adult victims.
KEEPING FAMILIES TOGETHER:
In pilot projects, caseworkers who worked with domestic violence advocates report that
domestic violence victims had better access to services, were more likely to
successfully deal with their experience of violence, and were better able to create safety
plans for their children. This resulted in caseworkers being able to keep children with
their parent instead of placing them in care.
Review of cases in the Lane County pilot project for the years 2005 & 2006 indicates
that families who had been referred to the DV advocate had more successful results.
Children more often stayed with the non-offending parent, were less often taken
into foster care, and when in care, were returned home more quickly.
AS DESCHUTES COUNTY EMPLOYEES, WE VALUE:
• Integrity, Accountability and Respect
We expect honest, ethical and respectful interactions with each
other and with the public. We keep our promises, admit
mistakes, and are courageous in doing what's right. Our
conduct ensures that Deschutes County government earns the
trust of the community it serves.
• Professionalism in Public Service
We are committed to the highest level of competence and
professional conduct. We view ourselves as stewards of a
public trust and accept the higher ethical standards to which we
are held.
• Effective and Efficient Use of Resources
We strive to provide cost-effective services according to the
community's priorities. We are committed to finding solutions to
problems that use common sense, good judgment and
compassion, keeping in mind what is the best outcome for the
community.
• Safe and Enioyable Workplace
We value a safe work place, and one in which we are honored
and recognized for our talents and accomplishments. We value
the sharing of ideas, honest and open communication, and
positive attitudes. We also recognize that humor, employed in a
timely and appropriate manner, can promote good will and
stronger working relationships.
• Innovation and Collaboration
We encourage fresh ideas and teamwork among employees
and between county government and the community it serves.
AMERICA'S ROAD HOME STATEMENT OF PRINCIPLES AND ACTIONS
hereas: More than 2 million Americans across our country each year experience
homelessness in our local communities, compromising the quality of life of the person,
and the community; and
Whereas: As elected Mayors and County officials, we are on the frontlines of homelessness and
accountable to our communities for the well-being of all citizens; and
Whereas: We recognize that no one level of government can remedy homelessness alone; and
Whereas: We affirm that we will work together with our partners in state and federal
government as well as in the foundation community and private sector to maintain and enhance
the sustainable investment of resources needed to respond; and
Whereas: We have taken action to create jurisdictionally-led, community-based 10-Year Plans to
end chronic homelessness in our communities in partnership with the United States Interagency
Council on Homelessness (USICH), the U.S. Conference of Mayors (USCM), and the National
Association of Counties (NACo) to end the disgrace;
Now, therefore, we resolve to work together in a national partnership of every level of
government and the private sector, with our fellow cities and counties and the United States
Interagency Council on Homelessness to identify, adopt, and create innovative initiatives to
advance the following principles and actions:
1. End the homelessness of our most vulnerable and disabled citizens who reside on our
streets and in our shelters, those experiencing chronic homelessness, especially including
homeless veterans.
2. With the support of our partners work to shorten the time any person is homeless.
3. Accept jurisdictional responsibility for accountability and results in the broader
partnership that includes other levels of government and the private sector for an issue that is
visible, expensive, and unacceptable in our communities.
4. Affirm our jurisdictionally-led, community-based 10-Year Plans as the community's
primary planning strategy to effect accountability and results in ending and preventing
homelessness.
5. Develop these plans to ensure that the measurable outcomes are sustainable and render
lasting solutions to homelessness
6. Endorse housing solutions as our primary investment to end homelessness, recognizing
that shelter and punitive responses are often expensive and ineffective in reducing numbers and
restoring lives and affirm that permanent supportive housing and rapid rehousing models offer
our most disabled citizens the housing and services they need in a cost effective response.
7. Affirm the work of faith and community based agencies for the work they have done on
the frontlines for decades and partner with them to fashion innovative responses that are results-
oriented.
8. Invite the business and philanthropic communities to be a partner in our efforts,
especially local business associations, foundations, Business Improvement Districts, the United
Way, and Chambers of Commerce.
9. Work with the United States Interagency Council on Homelessness, the United States
Conference of Mayors Task Force on Hunger and Homelessness, the National Association of
Counties (NACo), and the Partnership to End Long Term Homelessness to assure rapid
dissemination of innovations that ensures that every community will have equal access to the
best ideas that create results in ending homelessness.
10. Create Project Homeless Connect events, the one-day, one-stop, targeted to homeless
people in offering an array of housing, employment, and treatment services along with quality of
life resources, as a component of our 10-Year Plan response.
11. Support all local, state, and federal legislation and resources that will offer new
capabilities for investment in results.
12. Invite other communities to join us in this national effort.
We, the undersigned Mayors and County officials, do hereby commit to this Statement of
Principles and Actions, embrace its goals, and announce our intention to work in
partnership in bringing the homelessness of our most vulnerable and disabled neighbors to
an end in the United States.
Signed:
1. Mayor John Hickenlooper, Denver
2. Mayor Bill Baarsma, Tacoma, Washington
3. Mayor Terry Bellamy, Asheville, N.C.
4. Mayor Richard Bloom, Santa Monica, California
5. Mayor Marty Blum, Santa Barbara, California
6. Mayor Frank Cownie, Des Moines, Iowa
7. Mayor Sheila Dixon, Baltimore, Maryland
8. Mayor Paul Fraim, Norfolk, Virginia
9. Mayor Shirley Franklin, Atlanta, Georgia
10. Mayor Oscar Goodman, Las Vegas, Nevada
11. Mayor Bill Haslam, Knoxville, Tennessee
12. Mayor Tom Leppert, Dallas, Texas
13. Mayor Ron Littlefield, Chattanooga, Tennessee
14. Mayor Mike Moncrief, Ft. Worth, Texas
15. Mayor William Phelan, Quincy, Massachusetts
16. Mayor Mike Ragsdale, Knox County, Tennessee
17. Mayor R.T. Rybak, Minneapolis, Minnesota
18. Mayor Francis Slay, St. Louis, Missouri
19. Commissioner Lindy Brown, Wake County, N.C
20. Commissioner Joe Bryan, Wake County, N.C
21. Commissioner Bill Hall, Lincoln County, Oregon
22. Commissioner Steve O'Neil, St. Louis County, Minnesota
23. Board of Supervisors Chair Zev Yaroslavsky, Los Angeles County (11/21/2007)
24. Mayor Chris Coleman, St. Paul (11/26/2007)
25. Mayor Gavin Newsom, SF (11/26/2007)
26. Mayor Kwame Kilpatrick, Detroit (11/26/2007)
27. Mayor Kathy Taylor, Tulsa (11/27/2007)
28. Mayor Manny Diaz, Miami (11/28/2007)
29. Supervisor Donald Gage, Santa Clara County, CA (11/28/2007)
30. Mayor Robert Coble, Columbia, SC (11/29/2007)
31. Mayor Scott Lang, New Bedford (11/29/2007)
32. Mayor Antonio Villaraigosa, Los Angeles (11/29/2007)
33. Mayor Chuck Reed, San Jose (11/30/2007)
34. Mayor Heather Fargo, Sacramento (11/30/2007)
35. Supervisor John Woolley, Humboldt County, CA (11/30/2007)
36. Supervisor Jerry Hill, San Mateo County (12/3/2007)
37. Supervisor Mariko Yamada, Yolo County (12/3/2007)
38. Mayor Charles Ryan, Springfield MA (12/3/2007)
39. Mayor Dave Bieter, Boise (12/4/2007)
40. Mayor Michael Sullivan, Holyoke, MA (12/4/2007)
41. Helene Schneider, Santa Barbara City Council (12/4/2007)
42. Mayor Bernard Streeter, Nashua, NH (12/5/2007)
43. Mayor Mary Clare Higgins, Northampton, MA (12/6/2007)
44. Commissioner Gail Dorfman, Hennepin County, MN (12/6/2007)
45. Mayor Kip Holden, Baton Rouge, LA (12/6/2007)
46. Mayor Dannel Malloy, Stamford, CT (12/6/2007)
47. Supervisor Salud Carbajal, Santa Barbara County, CA (12/6/2007)
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, MARCH 24, 2008
1. Tax/Finance Update - Marty Wynne
2. Consideration of Economic Development Grant Requests
3. Update of Commissioners' Meetings and Schedules
4. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.