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2009-83-Minutes for Meeting February 02,2009 Recorded 2/26/2009DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK IiJ r1 COMMISSIONERS' JOURNAL 42/26/2009 08;22;43 AM IIIIIIIIII IIIIIIIIIIIIIIII III III 2008-83 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 2, 2009 Present were Commissioners Tammy Baney, Dennis R. Luke, and Alan Zinger. Also present were Dave Kanner, County Administrator; Steve Griffin and Laurie Craghead, Legal Counsel; David Inbody, Assistant to the Administrator; Tom Anderson, Nick Lelack, Kristen Maze, Anthony Raguine, and Paul Blikstad, Community Development; and eleven other citizens, including representatives of the media. Chair Baney opened the meeting at 1:30 p.m. 1. Discussion of Request from the Deschutes Stewardship Council for Staff Assistance regarding the Protection of Farmland in Mapping High-value Farmland. Dave Kanner explained that Gladys Biglor had submitted a letter previously with questions about this issue. Commissioner Baney asked what the Deschutes Stewardship Council is. Ms. Biglor said that the Council is a grassroots group, not a political action committee. She submitted a document dated February 2 detailing her concerns, which she then read. She is concerned about the County offering assistance to one party of an issue involved in a text amendment, and not the other. Commissioner Unger said that the previous discussion observed that the Planning Commissioner had decided on the enforcement issue and to look at putting together the amendment. He was looking at supporting the Planning Commission with its recommendations, but is not sure how daunting this task is. Commissioner Baney said that the applicant paid $4,500 to have the application reviewed and put through the process. This can mean many things. This is the average of the costs but some take a lot more time. They vary in complexity. You can start out thinking it fits within the realm but it can get more complicated. Minutes of Board of Commissioners' Work Session Monday, February 2, 2009 Page 1 of 7 Pages The other thing is that many things raised now affect other properties; most text amendments do not deal with just one property. A conditional use permit would be needed to see what properties fit the requirements. The original request was to give an equal amount of time and service. However, the applicant paid a $4,500 fee and staff cannot operate without this funding. Commissioner Luke stated that while it is true when the application comes in they would look at it. However, they do of pay that amount to have County staff and legal counsel write their documents for them. It is not the job of the County to write this. They clearly did not have the right counsel working on it. He feels that the Sunriver issue was handled by applicants' staff and legal counsel. Commissioner Unger stated that he does not think the applicant asked for County Legal Counsel to do the work. They wanted staff assistance. Paul Blikstad said he does not see the County having a problem with this. They work with Code every day and it was his idea to have the County write it, as it is simpler. Tom Anderson stated that he advocated for this, not because they support or do not support it, but to save staff time in all the revisions. He thinks there were too many objectives. The Board needs to make a policy decision and it takes a lot of time going back and forth to get to a decision point. They wanted to prepare something that could be approved, past the technical issues, if the Board wants to approve it. They are having difficult with the time and cost to keep going back and forth with the applicant when it is easier for staff to do it. Commissioner Luke asked if it would pass State law. Mr. Blikstad stated that DLCD indicated they will not oppose it, but it could be appealed to LUBA. Ms. Biglor said that the money was spent long ago on this issue. She thinks it may be way beyond that. She believes opponents should have access to County resources is because it has the potential to do harm to citizens. This is baaed on information already in the file. She added that Commissioner Baney has commented that it is not the responsibility of the taxpayer to do this, that it did not come to the Planning Commission as it should have. She feels that the greater citizens should have equal access. Also, that Mr. Blikstad is assuming that DLCD will approve it and this may not be the case. She believes that the County and John Jennings of the DLCD erred. Minutes of Board of Commissioners' Work Session Monday, February 2, 2009 Page 2 of 7 Pages Nick Lelack stated that they want to make this consistent with Code, and the concerns would be addressed in the txt amendment. If others are brought into the process, how do you balance or reconcile this in the amendment. This is a policy issue. Commissioner Luke said that staff sometimes summarizes what each party wants. He has never known staff not to provide information if it is available. Ms. Biglor said that the information is not that accessible. She stated they want to display for the decision makers and citizens the effects of this amendment. The primary purpose of EFU land is agriculture. County folks should be asking the questions she did. Commissioner Baney said that she has five family members who own EFU land and they are not at all interested in hosting events. Not many would. Those who would should go through an application process. Ms. Biglor replied that the horse is out of the barn. The EFU land in the County is already being used for business. Weddings are part of this. She then asked what the incremental effects entail. Mr. Kulin had also asked for a commercial use on his property. There are cumulative and space considerations. Commissioner Unger stated that the County needs to look at the twenty-year plan. There is a potential to create limiting factors for any potential use, and he feels that the Board needs to be supportive and make a decision to benefit all. Tom Anderson said some of the things on the list are readily available. Ms. Biglor feels that this should be addressed in the comprehensive plan update and would like this issue tabled until then. Commissioner Baney said that a few other counties allow these uses, with limitations. Mr. Kanner stated that the conversation is straying from the facts. He feels that most of what is asked for is public information, and staff can direct her to it. Other items need to be better defined. Some can be requested by a public information request. His concern is that staff assistance is being requested to develop an opposing opinion. If they want to draft and submit a text amendment in opposition, staff would handle it as it does for any other applicant. He does not feel this is an appropriate role for staff. Minutes of Board of Commissioners' Work Session Monday, February 2, 2009 Page 3 of 7 Pages Commissioner Luke said these venues are already not allowed. Laurie Craghead said the text amendment is to make it clear, concerning a private park. Commissioner Luke stated that some would need to go to policy makers. Commissioner Unger said he agrees with Mr. Kanner's assessment. This is really in the Planning Commission realm right now; their request came to the Board. Ms. Craghead clarified that there are policy questions for the Planning Commission. Ms. Biglor stated that she feels there should be no cost to the opponents to receive similar assistance. Commissioner Baney said that this is unique in many ways. Mr. Blikstad said that Community Development does not have direct access to the irrigation district information. Ms. Craghead said there is a difference between high value farmland and high value agricultural. Tom Anderson clarified that once they have applied definitions to these, the items that request additional staff time 2. Discussion regarding Vacating Measure 37 Waivers. Steve Griffin explained that there were three Measure 37 waivers pending when Measure 49 passed. It is clear that they no longer have any effect. Commissioner Luke asked how they could be vacated when they were legitimate at the time. Mr. Griffin said that these are not land use issues. The claimants were all represented by counsel and in every case, they have agreed that this is the action the courts should take. It won't be a surprise to anyone involved. None of them are vested. 3. Discussion of Request regarding Event Venue and Private Park Listings. This is the same agenda item as #1, which was already discussed. Minutes of Board of Commissioners' Work Session Monday, February 2, 2009 Page 4 of 7 Pages 4. Continued Discussion of Legal Lot of Record Issues. Laurie Craghead stated that there are good arguments on both sides. The findings from Hearings Officers have been that the supremacy clauses cannot invalidate. Once it is in private ownership in order to be developed. It has to be in place before the development application, at the time of transfer. The County cannot tell the federal government what to do. Commissioner Luke said they are Hearings Officers' opinions and not those of a higher court. Commissioner Baney said the federal government does not have to make sure property is a lot of record at the time of transfer. Ms. Craghead said that the ORS says you have to go through the partition process. This staves off problems for buyers later on. Right now, it comes down to a Code interpretation. Commissioner Luke said that a lot of County lands came through BLM. This could include Juniper Ridge, the South Redmond Tract and other property that was originally owned by the BLM. Ms. Craghead said the Attorney General may give an opinion, but she has not heard back from John Lily, their local representative. Commissioner Unger stated that he supports this idea. Ms. Craghead stated that the law was changed in 2007 regarding partitions; much depends on whether it could have been approved at the time of partition. Another possibility is a lot line adjustment. 5. Economic Development Grant Requests. • Family Access Network - Luncheon Fundraiser - the Commissioners granted $1,000 each. • Redmond Chamber of Commerce - Central Oregon Business Expo - the Commissioners granted $1,000 each. 6. Planning for Joint Meeting with Crook and Jefferson Counties. Commissioner Luke said that the Klamath County Commission wants to meet regarding local rule. He suggested that perhaps they meet another time since Crook and Jefferson counties won't be interested in the local rule issue at this point. Minutes of Board of Commissioners' Work Session Monday, February 2, 2009 Page 5 of 7 Pages Commissioner Luke stated that he feels the County Administrators should attend. He does not know why the other counties wish to exclude them. Commissioner Unger stated that there are common issues, such as destination resorts and the resulting impacts on infrastructure and roads. Commissioner Baney said that the original contact was to discuss how to share services and address problems common to all three counties. This could include solid waste disposal, health and mental health services, homeless issues, and so on. There could be ways for the counties to assist each other. Commissioner Unger suggested that there should be memoranda of understanding and efforts made to lobby for funding. Commissioner Luke stated that he would like Dave Kanner to attend as well as possibly others, such as Scott Johnson for his regional outlook on health and mental health issues. Dave Kanner suggested that Deschutes County has a lot more resources available than the other two, and cautioned to not committing to things that take the burden off the other counties and diminish what Deschutes County has to work with. Commissioner Baney will contact the other counties' representatives to try to put together an appropriate agenda. 7. Update of Commissioners' Meetings and Schedules. Commissioner Luke is talking about the local rule at Rotary. The Commissioners are meeting with the City of La Pine Council on Thursday. 8. Other Items. Commissioner Unger asked about assisting in purchasing a transit center; COIC is considering this and is looking for funding until a grant is received. Commissioner Baney feels COIC is the logical entity to put this into place, as future transit centers may come into play. She said that they should make a formal request. Mr. Kanner stated the City of Bend is the grant recipient and he feels they are the entity that should take the lead. The County has extended itself on a lot of things already. This is a challenging issue and the City has already had considerable difficulties setting up transit services. Minutes of Board of Commissioners' Work Session Monday, February 2, 2009 Page 6 of 7 Pages Commissioner Luke said there are various reports that have to be completed when there are grants for Health or Mental Health. Scott Johnson has asked that he have permission to sign regular updates on a specific grant. LUKE: Move approval for Scott Johnson to sign progress reports on 2008- MO-BX-0021. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes Being no further items addressed, the meeting adjourned at 3:15 p.m. DATED this 2nd Day of February 2009 for the Deschutes County Board of Commissioners. ATTEST: Tammy Baney, Chair Dennis R. Luke, Vice Chair &X#Z4-- lalult~ (Fxq~ Recording Secretary Alan Unger, Commissioner Minutes of Board of Commissioners' Work Session Page 7 of 7 Pages Monday, February 2, 2009 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, FEBRUARY 2, 2009 1. Discussion of Request from the Deschutes Stewardship Council for Staff Assistance regarding the Protection of Farmland in Mapping High-value Farmland 2. Discussion regarding Vacating Measure 37 Waivers - Steve Griffin 3. Discussion of Request regarding Event Venue and Private Park Listings 4. Continued Discussion of Legal Lot of Record Issues 5. Economic Development Grant Requests: • Family Access Network - Luncheon Fundraiser • Redmond Chamber of Commerce - Central Oregon Business Expo 6. Planning for Joint Meeting with Crook and Jefferson Counties 7. Update of Commissioners' Meetings and Schedules 8. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are suhject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. O I i ~ N I ~ C1 al a' VI ~ I I ~ I ~ ~ I , fN r s J 43 u. •E 4 I I tO N ► x ' ,O V 1 I I I I r I 9 T ~ O c & ~A v a C'6 rt ~p M M r IV~ ~ ~ 0 4 ~ i (n r, O I ~ r Cv- J !Y, N N ~f4 V ~J ` D i O C 3 L! U v, L oil \Q- s. CAJ i l I ~ ~ I a Date: January 21, 2009 To: Deschutes County Commissioners Re: Request Regarding TA-08-9 Dear Commissioners At the Commissioner's Work Session on January 14th, 2009 an agreement was reached by Commissioner Baney and Unger to direct the Deschutes County Development Department staff to write the text amendment requesting the addition of "event venue" to the private park listing in the EFU zone. I am asking the commissioners approve equal access to county resources at no charge for individuals opposed to this proposal. We wish to display the cumulative effects of the applicant's request and the subsequent revision developed by county staff. Respectively submitted at the January 21St, 2009 1:30 Commissioner's Work Session. Gladys I. Biglor 62139 Cody Rd Bend OR 97701 382-0516 Deschutes County Commissioner's Worksession Regarding Request for Equal Access to Opponents on TA-08-9 February 2-d,2009 Commissioners Baney & Unger approved directing county staff to assist proponents in the development of a text amendment to allow "event venue" on EFU land in Deschutes County. County staff has already drafted a revised staff report. It is on the county's web site. My Concerns: 1. County Process 2. Access to Count Data #1 County Process: to determine when a citizen initiated proposal should be developed by the applicant or county. The decision to allow staff to assist in developing a TA that "will fly" undermines this established county process. #2 Equal access to county resources: If the county allows county resource access for the proponents of the Text Amendment than it seems to me that the county must also allow county resource access to opponents who will be harmed by this proposal. By not doing so the county will appear strongly to be on the side of the applicant in favor of a text amendment that has not yet been fully analyzed nor gone through the public input process. Access needed by opposition (and by decision makers) includes: • Information that determine impacts of the requested TA, thus helping the decision maker make an informed & best decision for county citizens. Information will identify and answer questions on : sc pinS, description of affected environment & determining environmental & social consequences. • Examples of the type of info needed includes: • spacial data and mapping of high value and non high value farm land • analysis of natural resources in these effected geographical area (air, water, groundwater, soils, wildlife etc) • social/human resources in these areas • value of the local agricultural industry • lot size and number • wildlife overlay maps • definitions of resources • transportation maps & maintenance levels • access to emergency services • Locations mapping current venue operators (10 known 3 more unknown status & growing) • conditional uses allowed over time on EFU lands • affects on the entire agricultural zone: EFU, MUA & RR • affects on current allowable commercial and businesses This information sets the base line for the decision without which a decision maker cannot base any real reason for a decision of this magnitude; be it approval or denial. We are not only talking weddings we're talking the primary purpose of farm land and needed changes to this primary purpose - what the county will. allow. Gladys I. Biglor 62139 Cody Rd Bend Or 97701 Definition of cumulative effects: incremental affects of an action when added to past present & reasonable foreseeable future actions. For: 2/1 Economic Development Fund Discretionary Grant Program Organization: Redmond Chamber of Commerce Organization Description: The Redmond Chamber of Commerce provides a variety of services to residents, local businesses and governmental entities in the Redmond area. This organization promotes the Redmond community, provides educational, referral and networking opportunities, and seeks to improve the quality of life for all of Redmond. Project Name: Central Oregon Business Expo Project Description: This event, in its 11'' year, is one of the primary business to business expos in Central Oregon each year. It is intended to support business development and help business networking that can have a significant impact on economic growth in the County. The funds will be used to market the event and bring in Lee Winestein from Nike to be the keynote speaker. Project Period: April 16, 2009 Amount of Request: $3,000 Previous Grants: • July 1999: $300 Walk to Art Beat Cultural Event ($300 DeWolf) • August 1999: $2,000 Economic Development ($2,000 Swaringen) • April 2000: $1,500 Visitor Guide production ($1,500 Luke) • May 2000: $1,000 Downtown Summer Event ($1,000 DeWolf) • August 2000: $1,000 ($1,000 Swaringen) • March 2001: $2,115 ($2,115 Daly) • August 2001: $1,500 Computer system improvements ($1,500 DeWolf) • April 2002: $600 Bring artist Obo Addy to event ($600 DeWolf) • October 2002: $2,500 Attend organizational management conf. ($2,500 Daly) • June 2003: $1,000 Family Motor Coach Association Event ($1,000 Daly) • September 2003: $1,500 Tourism-related services ($1,500 Daly) • August 2005: $1,650 Leadership Redmond ($825 Daly, $825 Luke) • May 2006: $1,500 Art Discovery Hunt ($1,500 Clamo) • August 2006: $3,000 Leadership Redmond ($1,500 Daly, $1,500 Clarno) • June 2008: $2,000 Music on the Green ($1,000 Daly, $500 Luke, $500 Melton) • August 2008: $2,000 Leadership Redmond-program cancelled (Daly $1,000, Baney $500, Luke $500) Deschutes County Board of Commissioners 1130 NW Harriman St., Bend, OR 97701-1947 (541) 388-6570 - Fax (541) 388-4752 - www.deschutes.ora GRANT APPLICATION ECONOMIC DEVELOPMENT LOTTERY FUNDS DATE: AMOUNT OF REQUEST: APPLICANT: CONTACT PERSON: PHONE: MAILING ADDRESS : Please answer the following questions. Attach additional sheets if necessary. DESCRIBE IN DETAIL HOW THIS GRANT WILL BE USED; EXPLAIN THE PROPOSAL AND HOW THE SERVICE WILL BE PROVIDED; PROVIDE A TIMELINE FOR COMPLETING THE PROJECT. The grant will be used to help fund the Central Oregon Business Expo held at the Deschutes County Fair and Expo Center on April 16, 2009. This event is now in its I Ith year and is Central Oregon's premier business to business expo. If Deschutes County chooses to sponsor us at the $3,000 level you would be our title sponsor and you would receive top billing on this event. I know often times the county likes to take a quieter approach to sponsorship, so we would defer to you on your comfort level of recognition. In these challenging economic times the county's involvement in supporting business development and helping network business might have significant positive impact for the County. The funds will be used to market the event and bring in guest speaker Lee Winestein from Nike to be the keynote speaker. Lee will be addressing marketing in a challenging economy. 2. WHO WILL BE SERVED? DESCRIBE SPECIFIC COMMUNITIES OR GROUPS AND HOW THEY WOULD BENEFIT FROM THIS PROPOSAL. This event is free to attend and we invite all Central Oregon Chamber of Commerce businesses and non- Chamber businesses to exhibit at this event. Attendees are able to view approximately 55 participating businesses and attend FREE workshops on various topics related to building strong healthy businesses. 3. DESCRIBE HOW YOUR PROPOSAL WILL IMPROVE OR EXPAND ECONOMIC DEVELOPMENT EFFORTS IN DESCHUTES COUNTY. This event will provide greater recognition of participating businesses, their programs and services offered, as well as, educate event attendees on best business practices through the informative free workshops. This event will emphasize, best business practices and strategies for success in this economy. Amount Approved: By: Date: 4. PLEASE PROVIDE A COMPLETE PROPOSED LINE ITEM BUDGET FOR YOUR PROPOSAL. INCLUDE ALL SOURCES OF REVENUE. DESCRIBE THE SOURCES AND AMOUNTS OF THE MATCH FUNDS. Central Oregon Business Expo 2009 Deschutes County as Title Sponsor $3,000 Expenses * Facility & Rental Charges $5,500 Keynote Speaker & Workshop Presenters & Materials $1,500 Marketing (co-op radio, print & tv) $8,000 Total Expenses $15,000 Income Booth Fees $11,000 Sponsorships $ 1,000 Total Income $12,000 Deschutes County Sponsorship $3,000 Total $0 * This charge usually stays the same There could be a drop in booth sales. Amount Approved: By: Date: 2/1 Economic Development Fund Discretionary Grant Program Organization: Family Access Network Foundation Organization Description:. The Family Access Network (FAN) has been in operation since 1993. FAN created a network of health and social service providers, school, businesses, community organizations and individuals to ensure children receive the services they need. FAN also has 22 advocates in 41 public schools and 2 early childhood centers to link children and families with social services in the community Project Name: Family Access Network Luncheon Fundraiser Project Description: This event, the 3rd Annual luncheon fundraiser, is intended to raise enough money to support two FAN sites for the 2008-2009 school year, which is $52,000. Last year, the event raised $60,000. Funds provided through this grant will be matched dollar for dollar by other local sponsors. Project Period: April 9, 2009 Amount of Request: $3,000 Previous Grants: • September 2002- $1,500 for fundraising event ($750 Daly, $750 Luke) • January 2007- $2,000 breakfast fundraiser ($1,000 Baney, $500 Luke, $500 Daly) • February 2008 - $3,000 breakfast fundraiser ($1,000 Daly, $1,000 Luke, $1,000 Melton) • FY 2009 Community Grant: $15,000 - support FAN advocates in identifying and providing essential services to children in need and their families. • July 2008 - $1,375 golf fundraiser (Luke $825, Baney $275, Daly $275) .'v ~>'CESC gG 2 w A Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Alan Unger Commissioner Dennis R. Luke All Three Commissioners Date: 01/28/09 Project Name: D D Family Access Network Luncheon Fundraiser Project Beginning Date: April 9, 2009 Project End Date: April 9.2009 Amount of Request: $3,000 Date Funds Needed: Family Access Network Applicant/Organization: Foundation Tax ID Address: 2125 NE Daggett Lane City & Zip: Contact Name(s): Julie N. Lyche Telephone: Fax: 693-5651 Alternate Phone: 693-5675 Email: On a separate sheet, please briefly answer the following questions: March 19, 2009 20-3534560 Bend, 97701 693-5677 julie.lyche@hdesd.org 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. • Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Dennis Luke: Amount: Alan Unger: Amount: Signature: Signature: Signature: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Family Access Network (FAN) has been serving local disadvantaged families since 1993• Currently, FAN has 21 advocates in 42 public school sites and two early childhood centers. FAN is unique to Deschutes County in two ways. First, FAN created a network of health and social service providers, schools, businesses, community organizations and individuals who collaborate to ensure children receive the services they need most. Second, FAN provides advocates in all Deschutes County public schools and two early childhood sites. FAN advocates are hired by the schools as service brokers who link children and families to critical social supports in the community. Working through one dedicated advocate, a child or parent is referred for dental work, job opportunities, clothing, rent assistance, childcare support, health insurance, and more. The High Desert ESD manages the county-wide FAN program with the Director and one support staff position, working closely with FAN advocates. The FAN Foundation was established in September 2005, to ensure fiscal stability and long-term support of FAN. The expansion of FAN to include the FAN Foundation has ultimately allowed the organization to increase the number of disadvantaged children served through FAN advocates. The Foundation has allocated $185,500 to the three school districts this fiscal year, a 66% increase over last year, and will continue to boost support as fundraising increases. 2. Describe the proposed project or activity. The FAN Foundation is conducting its third annual fundraiser on April 9 at a luncheon at St. Charles Medical Center. The goal of this event is to raise enough money for two FAN sites for the 2oo8-o9 school year. Through community sponsorship and individual donations, the target is $52,ooo. Last year the event raised over $6o,ooo in sponsorships and individual contributions, including multi-year pledges. This year the projected number of guests will double. Sponsorship funds provided through the Deschutes County Economic Development Fund will be matched dollar for dollar by other local sponsors and event contributors. I Provide a timeline for completing the proposed project or activity. FAN Luncheon Fundraiser Timeline December: Reserve location for FAN luncheon fundraiser - done January: Recruit table captains for individual attendees - 22 secured Secure community sponsorships February: Develop written materials for event February: Finalize speakers, including FAN advocate, youth and family March: Complete guest list Finalize community sponsorships April 9: Conduct event 4. Explain how the proposed project or activity will impact the community's economic health. The Family Access Network works with our most needy families within Deschutes County. These are often the working poor. More than half of the families served through FAN receive assistance only once because they are frequently in transition due to a job change, domestic violence, a medical issue, or another life occurrence. With a little assistance, these families are able to continue to support themselves and not fall into a long-term cycle of poverty. 4 Through support of the FAN luncheon fundraiser, the Economic Development Fund will be assisting in building upon the current successes of our FAN advocates. By helping families move to the next level, out of poverty and into a self supporting family situation, our work impacts the economic health of our community. The FAN Foundation is pleased with their success in pursuing sustainable funding for this very important piece of our social service network. Through FAN, we are able to help break the cycle of poverty, assist families in improving their living situation, and move towards the economic health of our children and families. 5. Identify the specific communities or groups that will benefit. During the 2007-08 school year, FAN improved the lives of 7,545 children and family members in our community through connections to food, shelter, clothing, medical services and more. FAN advocates made over 1,872 connections to housing, over 2,245 connections to food and helped clothe 3,220 children and family members. Many of these families are struggling to make ends meet. The group benefiting from this request is one of our most fragile populations - children in poverty. Research clearly indicates that education breaks the cycle of poverty. FAN advocates work with these children and families to remove barriers and pave the way for a child's school success. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Grant funds received will be used as community sponsorship of the FAN luncheon fundraiser. The goal is to secure $15,00o in corporate/community sponsorship before the event and receive $37,000 in individual contributions at the event. Sponsorships will be used to leverage and challenge individual contributors to attain the goal of two FAN sites ($52,000) for the event. This grant and the event are one component of the larger sustainability plan developed for the Family Access Network. There is no obligation to support an ongoing activity through the proposal. Local sponsorship will be secured on a year by year basis. Listed below are the event expenditures, committed and pending sponsorship contributions, and the funding goal. Project Expenditures Fundraiser food costs (for 225 people): $3,150 Printing costs $200 Materials/Supplies $150 $3500 Corporate Contributions Pepsi $1,500 committed Anonymous -food costs covered $3,150 committed Believe in Angels Foundation $3,000 pending American Licorice $500 pending L'eggs/Bali Outlet Store $500 pending T-Mobile $1,000 pending The Cake Lady $500 pending Other Corporate Requests $1,850 pending Deschutes Economic Dev. Fund $3,000 pending TOTAL $15,000 ($4,650 committed- $10,350 pending) FAN Fundraiser Goal: $52,000 (two FAN school sites, each serving 250 children and family members)