2009-100-Minutes for Meeting February 18,2009 Recorded 3/6/2009NANCYDESCHUTESBLANKENSHIPCOUNTY CLERKS Q 2009slo0
COMMISSIONERS' JOURNAL
03106/2009 08;07;14 AM
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, FEBRUARY 18, 2009
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Timm Schimke, Solid Waste Department; Tom Anderson,
Kristen Maze and Anthony Raguine, Community Development Department; Sheriff
Larry Blanton and various members of the Sherift's Department; Anna Johnson,
Communications; several representatives of the media; and approximately ten
other citizens.
Chair Baney opened the meeting at 2:05 p.m. Items were taken out of order,
starting with Addition #2, then Item #2, Item #1, Item #4, Item #3, Addition #1,
then Items #5 and #6 The Board went into executive session twice during the
course of the meeting.
1. Executive Session, called under ORS 192.660(2)(h), Pending or Threatened
Litigation.
2. Consideration of Second Reading, by Title Only, and Adoption of
Ordinance No. 2009-003, Amending Code to Change the Timing of When
Pollution Reduction Credits are Required to be Paid.
Kristen Maze briefly discussed the item; the Commissioners had no questions.
LUKE: Move second reading, by title only, of Ordinance No. 2009-003
UNGER: Second.
VOTE: UNGER: Yes.
LUKE: Yes.
BANEY: Chair vote yes.
Chair Baney conducted the second reading, by title only.
Minutes of Board of Commissioners' Work Session Wednesday, February 18, 2009
Page 1 of 6 Pages
UNGER: Move adoption.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Yes.
BANEY: Chair vote yes.
3. Discussion of Knott Landfill Area A Post-closure Alternatives.
Timm Schimke gave a brief overview of the item and how the liner system
works. He referred to a map and a sketch of how the liner system works and
how water runoff is handled.
Dave Kanner said that there are four options developed that could go out for
public comment. Closing a landfill is a once in a lifetime process and it will be
there forever. Area A is not lined, Area B and the rest are. The first 48 acres
have now reached final contours, and have to be addressed now. The kind of
final coverage affects the cost tremendously. At a minimum there has to be
topsoil and grass, and the Department of Environmental Quality limits the grade
to 2% to 5%„
Option 1 is the limited or no end use, the cheapest way to go, with walking
paths around perimeter, but no one will be able to do much on the cap itself.
This cost is about $2.6 million.
Option 2 includes ballpark areas, parking, and more intense uses such as
walking paths, bike paths, with dry land grasses that people can access. There
could be dog park areas, originally with no vegetation, but this throws out the
required water balance. There would have to be a liner system and a storm
water pond. The cost is about $4 million.
Option 3 is similar but the meadow areas would have sports fields, irrigated
turn and lawn. The cost would be about $5.1 million. Some informal
discussions with Bend Metro Park & Rec have taken place; they want input but
do not have the funding to do much.
Option 4 is the municipal golf course option. It could eventually accommodate
18 holes. The cost would be about $9 million. Mr. Schimke noted that he likes
Option 4 the best, since as the ground settles it would just add character to the
course. If soccer fields or other sports areas were put in, the ground might settle
and they would have to be redone.
Minutes of Board of Commissioners' Work Session Wednesday, February 18, 2009
Page 2 of 6 Pages
Mr. Kanner stated that he has gotten some information on municipal courses
around the state and elsewhere, and they appear to be extremely profitable, but
he does not yet have the details about management. They would also have to
analyze how much use it would get during various seasons.
The Commissioners discussed the golf course idea further, and felt that phasing
made more sense rather than committing to that option. It appears that it would
make the most sense to look at Options 1, 2 or 3 for the first cell, and then add
Option 4 later if desired, when there is more land that needs to be reclaimed.
Commissioner Unger noted that since this project is a cost to all County
citizens, some of them living in outlying areas might not want to see any money
go into the project. Mr. Schimke explained that money now goes into the fund
from all over the County, as landfill services are provided to everyone.
Commissioner Luke added that the County has been taking in their garbage at
this site and others, and is responsible for it forever. People in the area have
had to live with the landfill for decades. He thinks that perhaps the Negus
landfill might be a park someday as well. He said that the Knott site will be
within the city limits someday and will likely have residential areas all around
it. There is irrigation available for the property, and it should be used. The
people living, around it will not stand for dust to keep blowing off it.
A lengthy discussion took place as to which option would make the most sense
and the timing of phasing in the various improvements. Mr. Schimke indicated
there would be public meetings to receive input from citizens. Commissioner
Luke suggested that presentations be made to the various city councils as well.
Mr. Kanner said that perhaps a traveling display can be put in each of the
libraries for people to view at their leisure, and leave the comments.
Mr. Schimke stated that in conjunction with the closure, they need to construct
the next cell. There is not yet enough in the reserve fund for this. They will
have to either bond it or use the closure funds. Commissioner Baney said that
she is not in :Favor of incurring more debt. Mr. Schimke pointed out that they
incurred debt for cell construction and every citizen benefits. Commissioner
Luke added that most jurisdictions go out for a bond to do landfill closures.
With good leadership, the County was able to put this money aside.
Erik Kropp said that there could be more formal conversations with the Park 7
Rec people, since they know more about park management. Mr. Schimke
stated that they do not want this to have soccer fields or ball fields, since that is
what they do. They like the idea of dog parks or open space. The consultant,
David Evans., talked with Park & Rec and they are favorable to Option 2. They
feel this is the park of the future. Water use is a big concern.
Minutes of Board of Commissioners' Work Session Wednesday, February 18, 2009
Page 3 of 6 Pages
Commissioner Luke noted that dust will be an issue then, and they will have to
keep people from using the entire property. He added that the County has
bought some properties around the landfill as a buffer in the past, some of
which have irrigation rights, and those properties might be sold at some point or
incorporated. into an overall plan.
4. Discussion of Upcoming Hearing: Plan Amendment/Zone Change
regarding Agricultural/EFU to Airport Development (Aviation Support
District - Bend).
Anthony Raguine gave a brief overview of the item, which involves Gibson
Airpark LLC. He said if a property is agricultural or'forest, and a plan
amendment zone change is requested and appealed, it automatically is to be
heard by the Board.
He said that the Hearings. Officer denied the application based on two issues,
inconsistency with Goal 2 and the Airport Master Plan; and a requirement to
show a change of circumstances that warrants the zone change.
Commissioner Luke note that the denial is not based so much on the application
as much as it, is that the City is not done with the revision of its master plan.
They want to expand to do more.
Mr. Raguine said that an appropriate first step would be an update of the
existing Airport Master Plan and identifying areas for future development. The
FAA recommends an update every seven years, and it was last done in 2002.
The two issues that remain can be remedied by the Master Plan. The only other
question is whether to add sewer, which is a Goal 11 exception.
At this time the group discussed options, and the cost to the applicant of the
application and the appeal.
Commissioners Baney and Luke disclosed that they have known one of the
principals, Pat Gisler, for a long time.
Mr. Raguine stated that there was no opposition to this application. It makes
perfect sense to do this if the airport is to be expanded, but the Master Plan does
not yet support it.
A public hearing on this appeal is scheduled in the near future
Minutes of Board of Commissioners' Work Session Wednesday, February 18, 2009
Page 4 of 6 Pages
5. Other Items.
None were discussed.
6. Executive Session, called under ORS 192.660(2)(h), Pending or Threatened
Litigation.
Additions to the Ap-enda
1. Consideration of Approval of a Services Agreement for Groundwater
Monitoring Services at Knott and Southwest Landfill.
Mr. Schimke said that the original scope of work fell within Dave Kanner's
signature authority at the time, and a notice of intent to award was issued.
Now it is outside of his signature authority because it is a three-year contract.
No one lodged a protest.
This is for environmental engineering services, monitoring the groundwater
on a quarterly or semi-annual basis, involving getting samples from five to ten
wells in the area. They do chemical analysis of the water. This type of work
needs to have continuity, and that is why it is for more than a year.
UNGER: Move approval.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Yes.
BANEY: Chair vote yes.
2. Consideration of Signature of Document No. 2009-076, a Memorandum of
Contract Extension of the Collective Bargaining Agreement between
Deschutes County and the Deschutes County Sheriff Employees Association.
Deputies Paul Navarro and Jeff Winters explained that negotiations started
about three months ago, when the economy was better than it is now. They
realized that the economy was getting worse and talked with the Sheriff about
it. They concluded that the current contract should stay in place for another
year. This was presented to the executive board, who unanimously indicated
it is the right thing to do. There was then an emergency meeting of the
association members, with over half showing up, and they unanimously felt
that a freeze was appropriate.
Minutes of Board of Commissioners' Work Session Wednesday, February 18, 2009
Page 5 of 5 Pages
Deputy Winters said that they could fight for more, but at what cost. Others
might lose their jobs because of it. They trust that everyone is doing all they can
at this point, and that everyone is in this together as part of the larger community.
He noted that it was almost as if the employees had already decided that it should
be this way, as they are all well aware of what is going on.
Commissioner Luke stated that they could have pushed for better health
coverage and a raise in the long term, and he feels humbled that they stepped
up to hold the line. The tax base supporting the Sheriff's Office passed
because of the hard work of the department and the trust that citizens have in
them.
Commissioner Baney said she is happy that everyone is part of the team, and
they share problems and all care for the community. Commissioner Unger
added that the relationship being built will carry on into the future. This will
help the County deal with where things are today, and it is a difficult time for
everyone.
LUKE: Move approval.
UNGER: Second.
VOTE: UNGER: Yes.
LUKE: Yes.
BANEY: Chair vote yes.
Being no further items addressed, the meeting adjourned at 3:45 p.m. to go into
executive session.
DATED this 18th Day of February 2009 1~6"he Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
T
Dennis R. Luke, Vice Chair
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session Wednesday, February 18, 2009
Page 6 of 6 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
2:00 P.M., WEDNESDAY, FEBRUARY 18, 2009
(PLEASE NOTE LATER TIME)
Executive Session, called under ORS 192.660(2)(h), Pending or Threatened
Litigation
2. Consideration of Second Reading, by Title Only, and Adoption of Ordinance
No. 2009-003, Amending Code to Change the Timing of When Pollution
Reduction Credits are Required to be Paid -Kristen Maze
3. Discussion of Knott Landfill Area A Post-closure Alternatives - Timm Schimke
4. Discussion of Upcoming Hearing: Plan Amendment/Zone Change regarding
Agricultural/EFU to Airport Development (Aviation Support District - Bend) -
Anthony Raguine
5. Other Items
6. Executive Session, called under ORS 192.660(2)(h), Pending or Threatened
Litigation
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITIONS TO WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
2:00 P.M., WEDNESDAY, FEBRUARY 18, 2009
(PLEASE NOTE LATER TIME)
1. CONSIDERATION of Approval of a Services Agreement for Groundwater
Monitoring Services at Knott and Southwest Landfill - Timm Schimke
2. CONSIDERATION of Signature of Document No. 2009-076, a
Memorandum of Contract Extension of the Collective Bargaining Agreement
between Deschutes County and the Deschutes County Sheriff Employees
Association - Sheriff Larry Blanton
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherivise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Table D-1: Estimated Costs for Alternative No. 1: Open Space
Bid
Approximate
Estimated
Item #
Item
Quantity
Unit
Unit Price
Total
(in 2009 Dollars)
1
Mobilization
Lump Sum
LS
$150,000
2
Excavation
40,000
cy
$1.00
$40,000
3
Embankment
201,000
cy
$3.00
$603,000
4
4-foot Alternative Final Cover
280,000
cy
$3.00
$840,000
5
Landfill Gas Wells
600
LF
$130.00
$78,000
6
Landfill Gas System Piping
2,500
LF
$6.00
$15,000
7
Finish Grading
45
acre
$1,200.00
$54,000
8
Seed, Soil Amendment and Mulch
45
acre
$2,000.00
$90,000
9
Recycled Asphalt Concrete Paving (22' Service Road)
60,000
sf
$2.50
$150,000
10
Storm Water Facilities and Improvements
1
LS
$25,000.00
$25,000
11
Chain Link Fence with Litter Control ( Area A Perimeter)
3,100
if
$22.00
$68,200
12
Design and Construction Quality Assurance
10
%
$211,320
13
Contingency
15
%
$348,678
Total Estimated Cost
$2,673,198
Total Cost per Acre
45
acre
$59,404
Knott Landfill Area A
End Use and Closure Plan 2/13/2009
Table D-2: Estimated Costs for Alternative No. 2: Sustainable Park
Bid
Item # Item
Approximate
Quantity
Unit
Unit Price
Estimated
Total
(in 2009 Dollars)
1
Mobilization
Lump Sum
LS
$300,000
2
Excavation
40,000
cy
$1.00
$40,000
3
Embankment
201,000
cy
$3.00
$603,000
4
4-foot Alternative Final Cover
280,000
cy
$3.00
$840,000
5
Landfill Gas Wells
600
LF
$130.00
$78,000
6
Landfill Gas System Piping
2,500
LF
$8.00
$20,000
7
Landfill Gas System Vaults
15
each
$500.00
$7,500
8
Finish Grading / Berms and Boulders
45
acre
$2,000.00
$90,000
9
Seed, Soil Amendments and Mulch
33
acre
$2,000.00
$66,000
10
Native Shrubs (Tubelings)
3
acre
$4,000.00
$12,000
11
Meadow Area Seeding
9
acre
$4,000.00
$34,000
12
Temporary Irrigation System
7
acre
$2,000.00
$14,000
13
Recycled AC-2"/8" (22' Service Road)
60,000
sf
$2.50
$150,000
14
Recycled AC-2"/8" (BPA Parking Area)
25,000
sf
$2.50
$62,500
15
Recycled AC-2"/8" (Central Area Parking)
20,000
sf
$2.50
$50,000
16
Recycled AC-2"/6" ( 6' wide trail) ( 1-mile)
32,000
sf
$2.50
$80,000
17
Soft Path-6"mulch (6' wide)
16,500
sf
$1.50
$24,750
18
Storm Water Facilities and Improvements
1
LS
$35,000.00
$35,000
19
Evaporation Pond Liner
50,000
sf
$1.80
$90,000
20
Water Feature with Pumping System
1
LS
$75,000.00
$75,000
21
Dog Park Liner System
100,000
sf
$1.80
$180,000
22
Dog Park Surface Treatment (Gravel and Mulch)
100,000
sf
$0.50
$50,000
21
Dog Park Fencing (5' CLF and gates)
1,800
LF
$15.00
$27,000
22
Project Signage
1
LS
$12,500.00
$12,500
23
Trail / Interpretive Markers
1
LS
$100,000.00
$100,000
24
Restroom Facilities - Vaulted
1
each
$35,000.00
$35,000
25
Picnic Shelter / Tables and Pads
1
LS
$22,000.00
$22,000
26
Chain Link Fence ( Area A Perimeter)
6,200
if
$22.00
$136,400
27
Design and Construction Quality Assurance
10
%
$323,465
28
Contingency
15
%
$533,717
Total Estimated Cost
$4,091,832
Total Cost per Acre
45 acre
$90,930
Knott Landfill - Area A
End Use and Closure Plan 2/13/2009
r -
Table D-3: Estimated Costs for Alternative No. 3: Sustainable Park with Sport Fields
Bid
Item # Item
Approximate
Quantity
Unit
Unit Price
Estimated
Total
(in 2009 Dollars)
1
Mobilization
Lump Sum
LS
$300,000
2
Excavation
40,000
cy
$1.00
$40,000
3
Embankment
201,000
cy
$3.00
$603,000
4
4-foot Alternative Final Cover
280,000
cy
$3.00
$840,000
5
Landfill Gas Wells
600
LF
$130.00
$78,000
6
Landfill Gas System Piping
2,500
LF
$8.00
$20,000
7
Landfill Gas System Vaults
15
each
$500.00
$7,500
8
Finish Grading / Berms and Boulders
45
acre
$2,000.00
$90,000
9
Seed, Soil Amendments and Mulch
33
acre
$2,000.00
$66,000
10
Native Shrubs (Tubelings)
3
acre
$4,000.00
$12,000
11
Meadow Area Seeding
5
acre
$4,000.00
$20,000
12
Temporary Irrigation System
3
acre
$2,000.00
$6,000
13
Multi-purpose Fields - Liner System
350,000
sf
$1.80
$630,000
14
Multi-purpose Fields - Lawn Seeding
8
acre
$3,500.00
$28,000
15
Automatic Irrigation System - Avion
8
acre
$21,000.00
$168,000
16
Recycled AC-2"/8" (22' Service Road)
60,000
sf
$2.50
$150,000
17
Recycled AC-2"/8" (BPA Parking Area)
25,000
sf
$2.50
$62,500
18
Recycled AC-2"/8" (Central Area Parking)
20,000
sf
$2.50
$50,000
19
Recycled AC-2"/6" (6' wide trail) (1-mile)
32,000
sf
$2.50
$80,000
20
Soft Path-6"mulch (6' wide)
16,500
sf
$1.50
$24,750
21
Storm Water Facilities and Improvements
1
LS
$35,000.00
$35,000
22
Evaporation Pond Liner
50,000
sf
$1.80
$90,000
23
Water Feature with Pumping System
1
LS
$75,000.00
$75,000
24
Dog Park Liner System
100,000
sf
$1.80
$180,000
25
Dog Park Surface Treatment (Gravel and Mulch)
100,000
sf
$0.50
$50,000
26
Dog Park Fencing (5' CLF and gates)
1,800
LF
$15.00
$27,000
27
Project Signage
1
LS
$12,500.00
$12,500
28
Trail / Interpretive Markers
1
LS
$100,000.00
$100,000
29
Restroom Facilities - Vaulted
1
each
$35,000.00
$35,000
30
Picnic Shelter / Tables and Pads
1
LS
$22,000.00
$22,000
31
Chain Link Fence ( Area A Perimeter)
6,200
if
$22.00
$136,400
32
Design and Construction Quality Assurance
10
%
$403,865
33
Contingency
15
%
$666,377
Total Estimated Cost
$5,108,892
Total Cost per Acre
45 acre
$113,531
Knott Landfill - Area A
End Use and Closure Plan 2/13/2009
Table D-4: Estimated Costs for Alternative No. 4: Public Golf Course
Bid
Item # Item
Approximate
Quantity
Unit
Unit Price
Estimated
Total
(in 2009 Dollars)
1
Mobilization
Lump Sum
LS
$450,000
2
Excavation
40,000
cy
$1.00
$40,000
3
Embankment
201,000
cy
$3.00
$603,000
4
Geomembrane/Geonet Composite Barrier
1,960,200
sf
$1.60
$3,136,320
5
4-foot Alternative Final Cover
280,000
cy
$3.00
$840,000
6
Landfill Gas Wells
600
LF
$130
$78,000
7
Landfill Gas System Piping
2,500
LF
$8.00
$20,000
8
Landfill Gas System Vaults
15
each
$500.00
$7,500
9
Fairway and Green Rough Grading
145,200
cy
$3.00
$435,600
10
Finish Grading / Berms and Boulders
45
acre
$2,000
$90,000
11
Greens - Seed, Soil Amendments and Mulch
1
acre
$2,800
$2,800
12
Fairways - Seed, Soil Amendments and Mulch
20
acre
$2,200
$44,000
13
Roughs - Native Grasses
20
acre
$2,000
$40,000
14
Native Shrubs (Tubelings)
3
acre
$4,000
$12,000
15
Driving Range - Grading and Seeding
5
acre
$4,000
$20,000
16
Practice Putting Green
3
acre
$2,000
$6,000
17
Automatic Irrigation System - Pond Pump System
8
acre
$21,000
$168,000
18
Recycled AC-2"/8" (24' Service Road)
37,200
sf
$2.50
$93,000
19
Recycled AC-2"/8" (On-site Roads)
70,000
sf
$2.50
$175,000
20
Recycled AC-2"/8" (Clubhouse Area Parking)
30,000
sf
$2.50
$75,000
21
Recycled AC-2"/6" ( 6' wide Cart Path)
48,000
sf
$2.50
$120,000
22
Tree Planting and Irrigation
I
LS
$15,000
$15,000
23
Storm Water Facilities and Improvements
1
LS
$18,000
$18,000
24
Irrigation Pond Liner
50,000
sf
$1.80
$90,000
25
Safety Screens
I
LS
$25,000
$25,000
26
Clubhouse / Outdoor Deck Area
1,500
SF
$200.00
$300,000
27
Maintenance / Cart Storage Building
2,500
LF
$170.00
$425,000
28
Entry Signage
1
LS
$18,000
$18,000
29
Hole Signage / Markers
1
LS
$15,000
$15,000
30
Restroom Facilities - Vaulted
1
EA
$35,000
$35,000
31
Picnic Shelter / Tables and Pads
1
LS
$22,000
$22,000
32
Electric Power to Site
1
LS
$15,000
$15,000
33
Domestic Water / Utilities / Services
1
LS
$20,000
$20,000
34
Chain Link Fence (Area A Perimeter)
2,400
LF
$18
$43,200
35
Design and Construction Quality Assurance
10
%
$749,742
36
Contingency
15
%
$1,124,613
Total Estimated Cost
$9,371,775
Total Cost per Acre
45 acre
$208,262
Knott Landfill - Area A
End Use and Closure Plan 2/13/2009
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