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2009-120-Minutes for Meeting October 22,2008 Recorded 3/24/2009
DESCHUTES COUNTY OFFICIAL RECORDS ~J 1009120 NANCY BLANKENSHIP, COUNTY CLERK J VVr7 COMMISSIONERS' JOURNAL 111111111 all 111 03/24/2009 08;18;16 AM 2009-120 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244- Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MINUTES OF PUBLIC HEARING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, OCTOBER 22, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Michael M. Daly and Tammy Baney. Also present were Anthony Raguine and Peter Russell, Community Development Department; Laurie Craghead, Legal Counsel; Hillary Borrud of The Bulletin and other representatives of the media and approximately 60 other citizens. The purpose of the meeting was to take testimony on a text amendment that would modify conditional uses in the MUA zone, allowing event venue as a conditional use. Chair Luke opened the meeting at 5:30 p.m., at which time he read the opening statement regarding the hearing. Laurie Craghead gave a brief overview of the reason for the hearing, and the procedure to be followed. Staff will provide a report; the applicants will be allowed time to present their case, testimony will be taken from those who have signed up; and the applicant will be able to offer rebuttal testimony. All speakers must be recognized by the Chair and testimony is to be directed to the Chair. Commissioner Luke said the sign in card has a place to indicate whether a person is in favor of the change. In regard to bias, prejudgment or personal interest, Commissioner Baney said that she has spoken to Jim Lopez in response to questions about the status of this issue. Commissioner Daly stated that he referred Mr. Lopez to Community Development. Commissioner Luke stated he has only had contact with interested parties during public meetings. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 1 of 25 Pages Ms. Craghead said that the record is on line and the Board has been presented the entire record to review. Anthony Raguine gave a brief overview of the issue and what constitutes an "event". The applicant has revised the proposal to define smaller versus larger properties; between 2 and 10 acres, and 10 acres or greater. There are differences between the noise level allowed and the number of events that can be held. (He referred to staff memos, attached as Exhibit B.) Staff recommends denial for events in this zone. This is not allowed at all in the zone except for outdoor mass gatherings, which are allowed only four times a year. Dave Kanner asked if the conditional use, if granted, runs with the property. Mr. Raguine replied that it does transfer with the property. Paul Heatherman, representing Jim and Jodi Lopez, thanked the County for enacting an interim agreement so his clients could still operate while this process is resolved. He also thanked the Commissioners for deciding to hear the case even though they didn't have to. He explained that they are not trying to propose any changes or address the mass gathering ordinance that covers groups of 500 people. This isn't about trying to put any more than a maximum of 200 people at an event. Usually it would be less. There are certain parameters proposed. He referred to a matrix showing the size of property and what is allowed: smaller, no more than 30 per year, no more than 200 people at any event, and no more than 75 vehicles. That is the proposal as submitted. Regarding noise abatement, there would have to be a decimal meter and no outdoor sound amplification. If there is an indoor facility, there could be amplified sound. That appears to be only fair. He also had a study from a sound engineer who says it is really not about the size of the event. Sound seems to be the main issue in this case. This is why the Lopez's built the indoor facility, so the neighbors would not be disturbed. In this proposal it is important that there be indoor space. The indoor room buffering is more important than twenty acres of open space, as sound can carry a long way. That's what they are trying to do, confine the noise. During the conditional use process (CUP), the planners could require a storm door before the main door so the sound remains inside. This would provide an additional buffer. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 2 of 25 Pages Speaking of CUP, they are trying to allow for a conditional use to the laundry list of conditional uses already allowed under the zone, such as a bed and breakfast, a kennel, a runway, and a lot of other uses. They are trying to add the ability to have event venues take place on WA land. This does not mean the Lopez's can automatically have weddings. They have to pay $3,000 to the County and present their case showing that it would be appropriate for them to do this. All of the neighbors can testify at that time. Every property is different. The Planners can require a traffic study and other things. This allows for the possibility of having event venues take place on WA land, but there is another process required before that can happen. He pointed out the benefit to the County. (He referred to an oversized poster board showing a study having to do with weddingreport. com, listing the revenue impact of weddings) He said that Deschutes County is a beautiful place to live and people want to have weddings here. During peak seasons the resorts are booked up. They can't handle all the business and he does not want to turn these people away. This would allow weddings to take place, providing work for wedding planners, caterers, florists and others. The average impact on Deschutes County is $44,000 per wedding. They average about ten weddings a year, and over four years that is about $1,700,000 for the area. It helps provide jobs for restaurants, lodging, travel and other services. It is a tremendous economical benefit. There are about ten companies providing these services, and that is a significant amount of revenue to the County. The County should not cut this off. When it comes to wedding venues, no one wants to come to a property for a wedding on a patch of dirt. They like the property to look good. The weddings won't take place on unattractive properties, which benefits the area. Those who want a country-like wedding will appreciate the setting. That blends well with the rural nature of the properties. Besides the economic benefit, a lot of people have a hard time paying major dollars to resorts for weddings. They can't afford the big hotels, so have to leave the County and marry elsewhere. There are two other counties that allow for these weddings, Hood River and Clackamas. Deschutes County is pretty and can compete with what they have there. While reading Code, one section states that private, commercial activities that enhance tourism are to be encouraged. The tourism goal of the Board should be kept in mind. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 3 of 25 Pages He said, going back to the noise issue, if the decibel reading is less than 60 - Commissioner Luke asked if the level is to drop down the later it gets in the day. Mr. Heatherman said that after 7 p.m. it would noticeably drop off. Noise is a lot louder when a semi-truck passes by or a plane goes overhead, which produce noise spikes. They are off a major road. The peace and quiet of the area is not necessarily there anyway. Commissioner Luke stated that this would apply to areas other than properties located off busy roads. Mr. Heatherman stated that the planners could have discretion as to what would be allowed in certain locations. They can ask for a noise study or traffic study to make sure something is suitable. About 2/3 of the properties are within subdivisions, and many are regulated privately through CCR's. Commissioner Luke stated that is an assumption that may not hold true, as some are not well regulated. Mr. Heatherman said there is the possibility of private regulation. The other issue of traffic is a concern about left turns along Powell Butte Highway. A traffic study done by Gary Judd, a traffic engineer, shows the line of sight distance is 1,000 feet from both directions, when a highway line of sight is required to be 600 feet. Perhaps flaggers or other things might be required, but this should be done case by case. The volume of cars and parking is often handled by carpooling, or a small bus or van can be used from local lodging facilities. There is no history of accidents for the past four years where this property is located. Staff has indicated that the intensity of the wedding is much more than a bed and breakfast or type 3 home occupation. A bed and breakfast could be seven days a week, while weddings are for a limited number of hours during the summer, usually on the weekends. A mass gathering could be 3,000 people over two or three days. A hundred people at a wedding has a much smaller impact. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 4 of 25 Pages He said there should be a way to come up with a mutually acceptable solution for everyone. There needs to be a way to have this be in compliance and respect the neighbors' rights to privacy and sound mitigation. (He referred to an oversize photo at this time.) In this case, the property is 3.7 acres. However, the actual weddings take place on a patch of lawn that is blocked by a structure, so the closest neighbor would have a hard time seeing it. The people then go into a building. There has been a visual attempt to keep things screened off by vegetation and walls. This could be something that the planners could look at to make sure it is an appropriate use. This is an example showing that perhaps a blanket statement is not appropriate for all properties. Commissioner Baney asked what the intent of the structure was. Mr. Heatherman said it was originally a three-car garage, fully permitted. And there are two septic systems on the property that also are permitted. Commissioner Daly asked for a sheet showing the current allowable uses on MUA-10 properties. Commissioner Luke asked what size building is suitable for 250 people. Mr. Heatherman asked Jodi Lopez to speak. Ms. Lopez said their building can accommodate about 150 people. It is 3,000 square feet. Commissioner Luke asked if there is a minimum per person size requirement. Tom Anderson stated that under building code, he does not recall specifically. It depends on whether there is a dance floor and tables and the intended use. Commissioner Luke asked how many bathrooms are needed for a group that size, and whether the septic system would be adequate. Mr. Anderson stated he does not have those figures with him. Ms. Craghead said this code amendment does not propose any kind of structure, its size or setbacks. Commissioner Luke stated that the attorney referred to having some activities inside. Ms. Craghead stated that would be handled separately from the proposal that is now before them. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 5 of 25 Pages Commissioner Luke asked if 200 vehicles a week would trip anything for the County of State. Peter Russell said there are different analyses based on the number of vehicles. It would be examined on a case by case basis, but any over fifty would require an analysis. Mr. Kanner said that the location of the event and associated structure should be considered in the site plan. He asked if the CUP approval is also an approval for a new structure. Mr. Heatherman said the applicant would have to go the County to get the appropriate permits for any new structure. Mr. Kanner asked if this would require a separate land use application, and how many structures can one have on an MUA property. Ms. Craghead stated that there are no specific conditions for this type of structure; that would be the same as any other structure. Mr. Raguine stated there would be no limitations other than setbacks and the usual issues. Nothing prohibits this, but the land use approval states the use and the associated structures. At Commissioner Luke's request, Mr. Heatherman pointed out the structures on the aerial photo. Commissioner Daly stated that there are many uses allowed on MUA land, including some farming work, rock crushing and other activities that are much more invasive. Commissioner Baney asked how a conditional use permit for this would be handled. Mr. Raguine stated the same types of criteria would be examined, including noise, traffic, duration and other issues. Commissioner Daly stated that perhaps it may not be appropriate in one location while it is in another. Commissioner Baney said that guest house, bed and breakfast, dude ranch and guest ranch or lodge are listed. She asked what the definition of dude ranch is. Ms. Craghead stated this allows temporary rental accommodations and horse riding and other events. There is no number shown in the Code, as that is determined through the conditional use permit process. She added that guest ranches are different from dude ranches. A guest lodge is defined as no more than five guest rooms and ten guests at one time, similar to a bed and breakfast. Mr. Heatherman said he had a letter of support from the Central Oregon Visitors Association. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 6 of 25 Pages Jodi Lopez said that they met with neighbors in August of 2007 regarding noise issues. They were requested to place all music inside the building, and told the neighbors they would do so. The couples who had already booked were informed. They added sound baffling and labels on each door to keep the doors closed, and music was to end by 10 p.m. Fences and landscaping were added to help buffer noise, and they used a sound level meter to monitor the noise outside the property. Another issue was traffic and parking; her husband found he could park most vehicles on the back of the property. Dust is not a concern and none are parked along the highway. They limit the guests to 200 and vehicles to 75. They also have two permitted septic systems, which is one reason to monitor the number of people. There have not been any traffic accidents. The Sheriff s Office has visited several times but no citations were issued. People are required to have an OLCC server on site. Commissioner Luke asked how they monitor when someone has had too much. Ms. Lopez stated that her husband will watch for this problem to make sure the person does not drive. In regard to music, they use D.J.'s and occasionally a band. Commissioner Luke asked about the live entertainment, and room for dancing. Mr. Heatherman stated that the 200 people includes the workers. Mr. Anderson stated that if this use were allowed in MUA, it is a commercial use. The building in question needs to be reviewed as a commercial building, including a sprinkler system, ADA access and fire escapes. Between the fire department and building department, they assign a maximum occupancy number. This depends on the use, whether there is a dance floor, tables and chairs and so on. That goes on the certificate of occupancy. If you size a building for the number of people who want inside, that comes into play with the design and use. Commissioner Luke asked if there is a size limit for that size of property. Commissioner Baney asked if they have tables and chairs or just standing room only. Ms. Lopez said that most weddings have tables inside and outside for meals. Mostly the inside has been used for the dancing and music. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 7 of 25 Pages Commissioner Baney said she appreciates the fact they made a lot of effort to improve things and work with the neighbors. At this time Commissioner Luke opened up the meeting for other testimony. Commissioner Baney asked that people from other County departments and agencies be allowed to speak first. She asked about Clackamas County and Hood River. Mr. Raguine said in Clackamas Count they have to have a winery facility. All others are handled as a home occupation. In Hood River, they have to have either a winery or similar facility. Capt. Tim Edwards, for Sheriff Blanton, testified that they feel like they are in the middle of this situation. They have a responsibility to protect the rights of the neighbors as well as the Lopez's and others. There were 25 additional calls for service between three locations. Noise and traffic are the biggest concerns. They did have to cite. This creates work for the Sheriff's Office, which has to respond to any call. Some people feel like they have been a pest, but they are there to serve. There are limited officers available, and more serious issues may have to wait if they are at one of these locations. They oppose the current form of the ordinance. They should not have to walk around to measure the sound. There were eight calls for service for noise issues at outdoor mass gatherings, as the neighbors were using the meters themselves. They are particularly opposed to that language. Overall they oppose it because of the additional workload created. A marriage is a happy celebration and they don't want to be the bad guys to have to come over and shut one down. A County noise violation does not indicate the decibel level. It is determined by whether it is disturbing the neighbors, and it could be, for instance, a dirt bike or a dog barking. Commissioner Luke asked if there is no requirement for a building, whether the entire wedding could be outside. Mr. Raguine stated that it could be outside and there is no requirement that they go inside for the music. James Gindlesperger, who lives off Someday Way near Pronghorn, said he is not affected by this one. He owns ten acres and the adjacent property holds weddings, and he can hear it even though it is indoors. The thought of a small acre parcel doing this is unrealistic. Hood River and Clackamas were mentioned, but their main income must be the bed and breakfast, winery or the farm, not the wedding business. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 8 of 25 Pages Under Oregon Statute a winery must be at least fifteen acres. A farm has to have $80,000 a year income. Those Codes do not really apply in this case. They are set up to be supplemental businesses to make farming more viable. When he talked about amplified noise, Code says no amplified noise is allowable, inside or outside. As soon as a window is open, that noise is outside. They open the doors when it is hot in the summer. He is one of those who calls the Sheriff's Office when there is an auction going on next door with a microphone and a band. Allowing similar events leaves it too wide open for other things that are going on. The Board needs to establish the limit on what a venue is. The noise, if it disturbs someone, is a problem. One of the Counties says that if it can be heard on the neighbor's property, it is not allowed. This is not an acceptable practice for the people who want a quiet, rural life, as this disrupts their normal way of life. If two people want to get married, those weddings will still occur. There are at least 200 churches in the county and a lot of other venues who have made this a viable business. The people will still get married. Sarah Hendrickson, a bride looking for a wedding location, asked to argue in favor. She said this is a beautiful area and when someone is looking for outdoor venues, there are not many that accommodate 200 people. She has been looking for those venues, and found one at Lopez's but unfortunately now doesn't know what is going to happen. She would like to know a timeline. Also, she moved back to Central Oregon eight years ago and watched Lavender Ponds develop from a simple manufactured home to a beautiful property. It has done nothing but increase the property values in the area. The Lopez family has done a lot to accommodate their neighbors. They did say the music has to be inside. The extra calls to the Sheriff's Office are not a legitimate reason. She is a teacher and knows that accommodations can be made. They said that the music had to be inside, regardless whether there is sound amplification. Judy Cainnard said she hates to see agricultural lands and the country become small resort areas and community centers. She sees that happening. An example is at Coyote and Helmholtz. The owners use it for wedding facilities but when the motor coach shows come to town, they park the motor homes on their fields and the sound from the diesel engines is bad. This isn't all about money. Let's look what it costs for the extra improvements on the roads from all the traffic. There's not enough money now for that, and this is at taxpayer expense. Many in this room and the County want the Sheriff available for more serious things than this. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 9 of 25 Pages She said they have a guest house next to them, and the owners rent it out and they party all night long. She doesn't call the Sheriff since they have more important things to do. She said there are a lot of resorts, parks, churches and many beautiful outside places. These MUA places are not needed for this, and she is against it. Commissioner Luke asked more about the property. Ms. Cannard said that it is actually not a guest house. There is a house on the river and a garage with a studio that they rent out, sometimes for the month or the week or weekend. Commissioner Luke stated staff to make sure they are paying room tax. Commissioner Daly asked where the property is. Ms. Cannard said it is off Atkinson, along the river. Sherry Elbek, owner of the Silk Purse Event Center between Bend and Redmond off McVey, has a little over two acres on a corner lot, and she was asked how much land she uses for venues. All of it, although not in the house or shop. She grows special vegetation there. She has tried growing all kinds of things, including chickens and pigs. She said she doesn't think it matters whether it is two or forty acres. A forty acre farm can't make a living. Things are changing, there are real growing pains. The goal of her farm is to have small, quiet events. They built a block wall and used all the rock to help block sound, and bought a lot of landscaping materials. It is very gorgeous now. They have had some events on the property, and the neighbors hardly knew except for the balloons. They don't have amplified music. They use porta-potties and portable tents. Theirs are small, family events that are usually over by 8 or 9 p.m. A lot are birthday parties where they want to watch the animals, fish in the pond, etc. She was born and raised in Oregon. She wants to help the people who ask for a small event. They have greatly improved the property. Her property is about a mile from town, and soon they will be absorbed. They don't want to offend the neighbors, and have been there almost 14 years. She hopes that rules and boundaries can be established to allow this kind of event in the future. Traffic can be controlled, and there are a lot of ways to make adjustments. Commissioner Baney asked what the largest event was that they have had. Ms. Elback said it was about 40 people. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 10 of 25 Pages Commissioner Luke asked about restrictions on portable bathrooms. Mr. Anderson said this would be a permitted use with permanent restroom facilities. As a commercial use, it kicks it up to DEQ and water pollution control issues. The size of the drainfield and tank would be based on the use. Carolyn Russell testified that she lives on West St. off Highway 20 towards Sisters. She bought property because of its location; it's small acreage and she built on it four years ago. The value has dropped a little and the noise and traffic could affect this even more. She asked that the Board vote against this change. (She pointed out where her property is located on an oversized map.) Melissa Vandenbroucke said she lives on Alfalfa Mkt Rd and is an event supplier in town. She said there are not enough venues, and people come here for the scenery and views. They have done an incredible job on their property. She drives the road quite often and has never seen a traffic problem there. She encouraged the Board to be fair and to work out a solution. There are issues on both sides of any problem but can be solved if worked on together. Each needs to hear each other's side. The industry needs these venues and there should be a way to work it out. Keith Anderson said he lives off Highway 20, in the Sun Mountain area, and is concerned about there not being CCR's. Dogs bark all the time when the owners aren't home, and if you add more cars, they set off the whole neighborhood. There is no control over cars with boom boxes going to or from events. He is opposed to this. He likes to sit outside and read when the weather is nice, and he likes the quiet of the area. It is hard to go into town without being bombarded with music, so it's nice to have a place where this doesn't happen. Mike Higham said he lives near the airport. There are pros and cons on this issue, and a lot of assumptions are being made. Neither side is ready for a decision. There is a property next to him worth over a million dollars. He could turn something into a bed & breakfast or a wedding venue. He could put in a new nitrate system at $35,000. He said he put on more events in California and raised a lot of money. Security is needed, one for every fifty people. People get loud and noisy and obnoxious. Control is needed. The Sheriff s Office has to take care of problems and should not have to do this. Alcohol is an issue. There are also concerns about fire. They have to accommodate handicapped with proper access and the right doors in case of a fire. They also need to have the fire department check it out. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 11 of 25 Pages If they are parked in the way, emergency services can't get there. Also, in regard to the noise issue, 90 decibels is all that helicopters can generate. It goes up much higher, and this is hard to address. It bothers him that Powell Butte Highway is a very busy road; they have had to wait for traffic to merge. He doesn't want to be negative but if they can do this, he will apply for it too. There should be a suggested criteria; a list of all events to be hosted during the year. How could they do it otherwise. Mr. Raguine stated this is a list of events that already occurred so the numbers can be tracked. Commissioner Baney asked how this can be enforced if there are too many. Mr. Raguine said it is problematic because the information comes from the user. It would be a Code violation. Commissioner Luke stated that the fire marshal pushes for all homes to be sprinkled. Most areas outside an urban area don't have enough pressure from wells. But commercial buildings have to be sprinkled with enough water pressure, and a backup power system. Judy Watkins, representing the Tetherow Crossing Homeowners' Association, opposes the change. They are responsible for maintaining 12.5 miles of roads. Increased traffic creates a greater cost to maintain. And their CCR's prohibit this kind of use. Commissioner Daly asked if Tetherow is in the WA zone. Ms. Watkins said it is, but the CCR's don't allow commercial activity. The association would have to enforce it. Deanna Brainerd is a florist involved in the wedding industry. She served approximately 100 events last year, and about 50% were destination weddings, with people coming from other areas. They want to come here but there are limited venues. It is important to the industry that they come to this area, especially in these hard economic times. She has visited the Lopez property and they keep improving it all the time. They keep safety and parking in mind. This would affect a lot of people negatively, not just the Lopez's. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 12 of 25 Pages Nicole Stephens said she opposes the text amendment. She won't reiterate the previous testimony but wants to say that her research has shown that there are more than adequate places for these events without destroying why MUA lands were created. Revenue will not leave, as weddings will happen anyway. She goes to her parent's place in the country to escape urban noises and traffic. This past summer, her apartment in town has been much quieter than the country locations on the weekend. These illegal events made it hard to have normal summer activities. It is not right that the neighbors have to suffer from this. Commissioner Daly pointed out that MUA-10 is multiple use. The document lists a variety of uses. Everyone should see it. There are many uses already allowed, some of which that are far worse than this. Becky Wilkins said she represents several things, including small business owners and the wedding event industry. She owns a limousine company and a DJ company, as well as a resource guide. She is directly involved in what is happening here, as are those people and companies they work with. In regard to revenue, $1.7 million has been generated from the Lopez property over four years. Over 1,500 weddings in were held in Deschutes County this year, and this number will grow. When times get tight, people band together and tend to get married more often. They will always get married, but there are limited areas to do that here. Resorts are self-contained and almost 70% of weddings are condensed into the summer months. Putting 1,500 weddings into sixteen Saturdays is very limited, and there are few options. The places that are run by the County, the parks, are booked a year ahead. Trying to plan a wedding is very hard here. Commissioner Luke pointed out that the County does not have park facilities except for the gazebo outside the administration building. Ms. Wilkins said that the resorts cover everything, but outside the resorts there are a lot of businesses that are affected. Many would be significantly hurt if that business went away. There are fifty who advertise with them and these businesses are struggling now. All of the vendors are worried about this and can't advertise for 2009, as they don't know if they will still be in business. There are brides making decisions who don't know if they can come here. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 13 of 25 Pages About 25% of the total weddings come from other areas and she can't begin to know how much money that brings into the area. This revenue will be lost. The average wedding brings $17,000 in revenue, but they bring in a lot of other revenue for lodging, restaurants and recreation. A lot of these people will go elsewhere. The beautiful venues here are desirable to many. This has created a revenue stream for the County and these people have put a significant amount of money into their properties. She asked that the text amendment be adopted so they can continue with planning for the future. She submitted a letter that her husband has sent to Rep. Gene Whisnant. Commissioner Baney said that it helps to have options when you are getting married. The cost at resorts can be very high and not everyone can afford that. She appreciates hearing testimony clarifying this. Judy Bernard said that there are parks at the resorts where people can provide their own food. She will provide additional testimony in writing. Gladys Biglor, who lives off Cody Road east of town near the Bend airport, submitted written testimony. She said that Nicole Stephens may not have clarified that she found over 6,000 event venues in Central Oregon per month available for weddings. From County records, there are more than enough event sites to hold those events. She also said that if they have a limited budget, the Forest Service and BLM have many sites that are free, and they can get married on public lands. There are ample venues available. She is opposed to the text amendment. The opponents are good people, caught in an intolerable situation. Information is already in the file regarding these events not meeting the intent and needs of MUA land. She said on July 23 this was discussed during a work session. Over 6,000 MUA land owners could be affected. Currently there are a limited number. It is now and will continue to be more difficult to enforce compliance, because these are held on weekends or in the evening. These event venues then require the neighbors to become the enforcers. The County's attorney said that MUA land is considered to more rural. Also, Commissioner Baney asked if some kind of limitations can be set. Along with the fact that a reasonable compromise cannot be reached, applying limits is not possible. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 14 of 25 Pages Commissioner Daly commented that there is nothing in Code to address this, which automatically indicates that these are not allowed. Community Development continues to educate people on this issue. At the July meeting Ms. Biglor said noise was the only issue. Ms. Biglor said that the Board should now be aware there are more problems than that. There are conflicts with livestock operations, public health, safety, drunkenness and building Code violations. The applicant was cited by Judge Haslinger for Code violations. Staff did not identify any WA land where this could be easily done. Wedding event noise can be heard over 1/3 mile away. It would be difficult at best to find any location unless it was over 600 acres and buffered by trees. This does not address the other associated problems. It would be difficult to deal with noise if a property was just four acres. Ms. Biglor said that Commissioner Luke stated that the residents of rural property have a right to enjoy their property. He also said that neighbors should not have to put up with noise and disruption. And what other activity might they be asked to approve. How about paint ball parks, motocross and nudist camps. All of the staff has pointed out massive problems, so why would the Board consider approving it. The planning and road people, and the Sheriff's Office all disapprove. She added that Community Development staff says the unofficial count of testimony has been overwhelmingly citizens in opposition. Mr. Raguine said it is a 9:1 ratio. She submitted photos of the locations she has referenced. One is Lavender Pond and the other is Silk Purse. Both are less than three acres, and their activities are visible; both are using County facilities for operations such as the Park & Ride or road rights of way for parking. There is no visible parking lot on the Silk Purse property. Both are near high speed traffic routes. She asked that this be denied and that it is made clear that this kind of activity should not be allowed. Commissioner Daly asked about former Commissioners turning this down. She said that she was told this was considered by the Commissioners in the early 1990's. She went on to say traffic control and parking are a problem in both locations. Rene Tihista lives off Fryrear Road, and said that CCR's prohibit commercial activity. She asked if this can supersede the CCR's. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 15 of 25 Pages Commissioner Luke said that CCR's are not enforceable by the County. Ms. Craghead said they can be more restrictive than County rules. He stated that the County used to require it but the County cannot enforce CCR's. Some subdivisions don't enforce them and the County can't step in. Jim VIgelsburer? Stated that no one can apply if it violates CCR's. At this time Commissioner Luke allowed a five minute break. Harry Ketrenos testified that there have been several changes since the first submission. Several comments have been made and attached to photos he gave the Board. There were issues of noise, glare, traffic, and other adverse impacts. None of this has happened. There is glare off windshields and smoke from the caterers. There was a huge event on September 13, and they used Park & Ride for overflow and shuttled people. They did not park on the road, but this is still taxpayer dollars. Did they build Park & Ride for all of these events? There's the question of how to enforce the number of people and events. (He went on to talk about potential traffic hazards from turns into Lavender Pond.) He said they have to set up the event a day early and need another day to take it down. Everything is supposed to be stored inside on non-event days but the neighbors have to look at it extra days. It's a large, white tent off Powell Butte Highway that distracts drivers. These will be scattered around the rural countryside. This text amendment needs to be denied. Lavender Pond has a nice building but people can still hear the music. It's like a car with a boom box, you hear the background noise. People are outside after the events, laughing, giggling, hooping and hollering, and having a good time but neighbors don't want to hear it. He moved to a rural area for a reason. He would move into town if he wanted to hear noise. When Gladys Biglor was testifying, for the record, Paul Blikstad said this was applied for in the early 1990's. Leslie Ketrenos said that the intensity is too great and the Sheriff s Office is on record against it, so it should be denied. He asked why County Code has to change to get someone into compliance. In February 2007 they were told to stop, but they continued through 2007 and 2008. They have been cited for it, $600, but they make over $4,500 per wedding. Mr. Lopez isn't the only one the County has plea bargained with, so maybe everyone should do illegal activities and have a free year or years. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 16 of 25 Pages Twenty or thirty years ago this might have worked voluntarily, but no longer. They have to take their lives in their hands when driving during these events. There are no quiet weekends for them. When the Sheriff's Office responds, the noise is already turned down. He wants back his dream about a peaceful retirement. The County needs to do something about illegal activities continuing while someone is trying to change the Code. The rights of all citizens need to be considered. Commissioner Baney stated that this is an problem, but there are multiple facets to this situation. Mr. Kanner said that a more appropriate analogy is probably that everyone can speed, and most expect they would not be cited, and if cited they have an opportunity to petition raising the speed limit. This might be a similar situation. What happened was when this first came to the County's attention, since Code enforcement is complaint driven, they were not aware how widespread this was. There was one complaint originally, and they thought it was isolated. They realized it was not at the first hearing. Precedence was already established on how to handle the situation. Land use matters allow an amendment to be pursued to clarify the law. This is a unique set of circumstances. Commissioner Luke said that Code enforcement is to bring people into compliance, not to punish them but to stop the activity. Septic tank issues are more immediate. Some cases take a long time if it goes through the courts. People have rights and the County doesn't want to violate them. Sometimes there are cases that go longer than you want them to. Land use has a process and it is time consuming. This can be frustrating. The philosophy taken up by Community Development and the County usually works, but sometimes not as quickly as some would like. Ms. Ketrenos said that she feels she has lost her last two summers because of this. Her rights have been denied and it isn't fair that they have to go through this. It is very frustrating. There is a State yard next to them and they do hear that. They know the other possible uses. But it is not as bad as these events. Tim Grunderman has done an excellent job. Tom Anderson said this is not typical. Judgment calls were made and they did their best to strike a balance. The goal is to get where they are now, bringing it before the elected body for a decision. It would have been better if they could have made the decision sooner. But a permanent decision is needed to make their marching orders clear. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 17 of 25 Pages Ms. Craghead stated that a plea agreement on any particular case involves staff resources, considering the likelihood of compliance and court decisions. A lot of this cannot be made public. Ben Gregory asked about plea offers not being public record. Ms. Craghead said they are not necessarily public as they can involve client-attorney privilege. Mr. Gregory stated that in Judge Haslinger's court, they were cited for illegal weddings. There is a process for compliance to be followed when someone is found guilty. This didn't change the behavior. Ms. Craghead said that discussions about the plea agreement are confidential and there can be a lot of mitigating circumstances. Cerstin Cheatham, who has owned Incredible Edibles for about eight years, explained how this would affect her business. She has catered 320 weddings in six years. She is an off-site caterer, working for people who want to have an event somewhere, mostly summer weddings. Resorts are expensive, costing $20,000 or more, and Aspen Hall is booked at least a year in advance. A lot of people want indoor events. The average size is 100 to 150 people. The event only lasts six to eight hours, including the wedding. Forty percent are done at Aspen Hall and Hollinshead Barn; the rest are at private venues and homes. These locations make things a lot easier, giving more opportunities. She employs six full-time people at $15 an hour, which is high for the industry, and 25 part-time servers at $25 per hour. She would lose most of her business and employees if these events are not allowed. They should be embraced as a cottage industry. There can be rules to help everyone. There can't be that many neighbors around these locations. There are a lot of clients and employees who would be negatively impacted. Hollinshead Barn is in the middle of town, in the middle of a neighborhood. There is not enough parking, but that does not seem to be an issue. They should be able to work in a more rural area. In regard to alcohol use, the caterer is 100% liable. All servers have an OLCC license and have to name themselves as a secondary insured. It's just like a bar situation where the bar is liable. There is a misperception about receptions. Catered events are not a kegger, pounding out loud music at high levels. Most are over by 9 or 10 p.m. People think that anyone will want to do this if you approve it, but they must spend a lot of time and money to beautify their locations for this type of use. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 18 of 25 Pages In regard to parking, most places use the green van shuttle and rent buses. There can be a compromise. It does not make sense that the County will totally disallow this when it is so vital to small business here as a cottage industry. Wes Murphy stated that this has huge ramifications in a lot of ways. He has lived in Central Oregon since 1976 on MUA land, and wants the same type of lifestyle for his family. That dream is not there now. He lives between two venues, 500 feet away and 2/3 mile away, and another potentially a little farther away. Even if the days and times are restricted, multiply it by two or three. Sound measurements and readings are not true readings, as air temperature and terrain make a difference, and it is hard to measure. He is also aware of two accidents within 100 yards of Lavender Pond; also some vehicles end up in the ditch. None of the neighbors are anti-business and they don't want to hurt caterers, photographers and others. There is a right place for businesses. The ironic thing, the reason they chose these locations is the beauty and quiet. And when a wedding and dancing and music take place, all of those things are tossed out the window. Homeowners and residents are left holding the bag every weekend, with noise, people, trash and traffic. He said he respectfully asks that this be denied, and that the County instruct the people who are holding these to immediately stop planning and holding these events. It has put a damper on the summer. If the County approves it, it is their prerogative, but he wants to have it cease and desist in the meantime. Commissioner Baney asked if limits have been set. Mr. Anderson said that agreements with two operators are in place, with Lopez and another who are specifying the events that are already planned. There is no formal agreement with the others, but letters were sent that they need to cease for 2008, with no citation, but that Code enforcement will proceed in 2009 and they better get their plans in. This process will proceed over the winter. In 2009 all bets are off for any kind of grace period. Commissioner Baney asked if events are still occurring. Mr. Anderson said the last one was held in September. Danielle Strome said that throughout the process there are difficulties separating the Lopez's from the CUP. It has to do with trying to create a solution to address concerns and the needs of the locals as well. She was approached years ago by someone who wanted to be able to do this. This has been a problem for a long time. It is time to create a regulatory framework to deal with it. Staff never tried to identify properties where there are no conflicts. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 19 of 25 Pages Commissioner Luke said that every piece of property zoned WA was to be notified. That is not normal. He felt it was important to get input from everyone. Ms. Strome said most people don't understand the land use process. They don't understand that there is time to have concerns addressed. MUA is a transitional zone and this activity is not allowed in any zone in the County, but it is the most appropriate. Mr. Raguine said a family wedding can be held anyplace. It can only be an outdoor mass gathering four times a year. Ms. Strome said there are no threshold numbers for free events, so if there was no charge perhaps people could do it anywhere at any time. Commissioner Luke stated that the buildings and activities fall under the building Code. There will be an immediate impact, as it would be treated as a commercial activity. Ms. Strome stated that under current Code, people can have free events and the total amount allowed is not known. Regarding destination weddings, a lot of them will go to other places. There are many more intense uses on this type of land. A creative solution may be found. Regulation is complaint driven and depends on the neighbors. Compliance is the goal and there are many levels of enforcement. She ask that they analyze the relevant issues for each property and take into account the neighbors to come up with something workable. Sonya Gregory, who lives off Powell Butte Highway, is opposed to the text amendment. She thanked the Board for the mailing to make people aware of what is happening. She asked if before starting a business, whether people look into the rules and regulations. They should have read what is allowed and it has to be consistent with the character of the land. She approached the Lopez's about the loud music, and it did not go that well. It became apparent that there had not been permits taken out before the buildings went up. She still hear thumping from the music at night. Her property abuts back corner of the Lopez property. Regarding getting permits after the fact, clearly this should not be allowed. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 20 of 25 Pages She wanted to know how many people come from outside the area. She used to recommend the Lopez place in the past, and wanted to get along with them. But then she was told to buy a set of earplugs. There is a barbed wire fence still there, with a six-foot cedar fence and then a seven-foot cement block fence, which is her view of the beautification of the property. She did call the Sheriff's Office twenty-five times, but they always showed up after the music ended. No citations were issued as far as she knows. She thinks people can get nice locations outside of the summer months. These are growing pains but people move to the country for a reason. If this is allowed, it should be inside the urban growth boundary. She likes her property and lifestyle and does not want this next door. She paid good money to be there and she doesn't infringe on others' lives. She could not sell her property for what it is worth because of this. These happen every weekend during the summer. She pays property taxes and does not see this situation in the same way. There needs to be some way of keeping this in check. Chad Hansen of 22860 Tumbleweed Court in Cimarron City, said he is not against weddings per se, but three doors down there is a church. He is a Christian but for two months they played loud music, and the bass would shake the foundation of the house. He went there three times to complain, but they continued to operate on Sundays. He did call Sheriff s Office and they responded. But this adds to their workload. He asked if a church starts without compliance, are they treated like a business. Commissioner Luke said it is hard to deny a church in almost any zone. Mr. Hansen said that the property has a home septic system which is not to Code. They continue to meet. He isn't against the church but this is wrong. He filed a Code complaint and sent a letter to the neighbors. Things should not continue after a citation has been issued. Carol Hansen said that her concerns were covered this evening, and she agrees with opposing the amendment. Noise is a problem. Ben Gregory of 62239 Powell Butte Highway, said he has ten acres that adjoins Lopez property. Current land use laws identify uses of the land, and he bought under the sprit of the law. This land is for rural activities. They need to set aside properties for raising animals and these kinds of events. Constant noise and traffic cause problems with animals. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 21 of 25 Pages No one has answered the question he asked, whether his current historical use conflicts with Mr. Lopez text amendment; what if he burns his pastures during a wedding, how can he be sure that he won't be sued. There are other events, not just weddings; company parties and others. He also fertilizes when he is not burning. This would put him in conflict with the neighbors. He is not against the Lopez's. There are people in the crowd that have conflicting opinions and the Board's help is needed. He asked how they can compromise this particular text amendment. He lives with two of these plus a bed and breakfast nearby. He said he continues to hear how these weddings bring revenue into the economy. He lived there before Lopez's did; he moved in and used the land as it was intended. He was told his property is worth $1 million. It is 3,000 square feet, with outbuildings, crops, and more. It costs a lot to raise horses, and they spend a lot of time going to rodeos. MUA land produces a lot of revenue for the economy, about 9:1 compared with this. There are a lot of MUA-10 property owners out there. Staff recommends this be denied. He is not sure about the traffic conditions. They are not old, crotchety people complaining about noise; these are legitimate problems. He keeps hearing about people coming from afar for weddings. They' leave. He has to live there and put up with all those people. The Sheriff's Office has a high call load on the weekends; they will show up but it might be later. If citizens have to enforce it, what do they do. They ask government to handle it. He was told he could not have equestrian events at my property, so he complies with the law. They need to have some teeth in the law. He appreciates there are reasons for a plea bargain but they need to see it from his point of view. Marilyn Blair, Eryn Elbecs, Patricia Lamoureaux, Lori Niederhuf and Gary Decker did not testify; they either left before being called or declined to testify. Commissioner Baney said she knows this is awkward, between neighbors. She appreciates everyone coming forward and voicing their opinions, and is glad it hasn't gotten too personal. Mr. Heatherman then offered rebuttal testimony. He submitted the traffic study and sound engineering study. A study was done with the doors open and closed and noted the variances in decibels. There may be a way to mitigate the bass sound issue. It is important to remain solution-based and have specific issues addressed. The big picture is parity. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 22 of 25 Pages There were more pro people at the Planning Commission meeting. The Commissioners have to look beyond the needs of a few neighbors. There are people who are out of work, small business owners who could go out of business, and those peoples' needs should be considered. They may not know that they are being impacted. Ballot Measure 9-60, raising lodging taxes, said the government's role is to try to be creative in retaining a revenue base. He appreciates the Commissioners are considering that need. With regard to the Sheriff's issue, it is a tough job for them and a burden. Perhaps there could be a per usage fee to help fund the Sheriff. He appreciates perhaps some ideas could be developed in this regard. He wants to be solution-based to accommodate everyone, but is concerned about cutting off ongoing revenue and jobs. Mr. Lopez paid $2,600 in 2006 to try to bring this to a conclusion. Commissioner Luke asked if there was a previous application. Mr. Raguine said that he has one from 2008. Ms. Craghead said that there was an application for a text amendment to the home occupation ordinance. Mr. Heatherman said he is the only one that tried to work through the process. Judge Perkins decided on the fine and Mr. Heatherman doesn't feel that the County was too lenient in that regard. Commissioner Baney stated that the financial part appears to have fallen on Mr. Lopez. Commissioner Luke stated that it took over two years for the home occupation ordinance to come into place. There are still concerns about the neighbors. His view of land use is that if you could do something when you bought, you should be able to continue this. He supported the right to farm. There is a presumptive right that you can do what you need to do in farming. By the same token, if there are uses and restrictions and someone wants to change that, they could be taking away someone else's rights. Mr. Heatherman stated that Matt Cyrus testified that farmers have special rights. This does not conflict with the venues. Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 23 of 25 Pages Gladys Biglor asked if a person testifying has a conflict on interest, don't they have to say so? Ms. Craghead said it would have to be an actual conflict of interest for the elected officials, generally a family member or for monetary gain. There is no conflict for anyone who is testifying even if they are getting paid. Elected officials would have to declare a direct conflict. Ms. Biglor asked how to know when a decision is to be made. Ms. Craghead said she would have to monitor the Board calendar for an agenda. Commissioners Daly and Baney said there would be another work session to discuss this issue. It was decided that oral testimony would now be closed, and the written record would close on October 31, 2008 at 5:00 p.m., with additional written testimony to be submitted to Mr. Raguine. Being no further discussion, Chair Luke adjourned the meeting at 9: 40 p.m. DATED this 22"d Day of October 2008 for the Deschutes County Board of Commissioners. De is R. Luke, C it Tammy Baney, Vice Chair ichael M. Daly, ommissioner ATTEST: Recording Secretary Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 24 of 25 Pages Attachments Exhibit A: Testimony cards Exhibit B: Staff memo and history; written testimony Exhibit C: Sound and traffic studies Exhibit D: Written testimony from hearing Minutes of Board of Commissioners' Public Hearing regarding Event Venues Wednesday, October 22, 2008 Page 25 of 25 Pages ov { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name Address r~ c9 0 D fZem ~ ~ _7 -70 Phone #s e :T'_f zo16 E-mail address r7 d -0`v r 0 In Favor 1-1 Neutral/Undecided F] Opposed Submitting written documents as part of testimony? F]Yes F]No Please give to the Recording Secretary. o 2WBOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name Addre Phone #s E-mail address 1-1 In Favor F-1 Neutral/Undecided Submitting written documents as part of testimony? 1-1 Yes Please give to the Recording Secretary. Opposed r MNo G~JT r S ~`p a{ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing,_ Date: October 22, 2008 Name Address ~c Phone #s C.. 96, E-mail address f'% In'Favor Neutral/Undecided ❑ Opposed Submitting written documents as part of testimony? ❑ Yes ❑ No Please give to the Recording Secretary. o BOARD OF COMMISSIONERS' MEETING , 4YXA jNAS1 - i REQUEST TO SPEAK Agenda Item of Interest-: Event Venue HearingL Date: October 22, 2008 Name ~h. Address 2~. > t^s",:„~ 1 Phone #s E-mail address ❑ In Favor ❑ Neutral/Undecided Submitting written documents as part of testimony? ❑ Yes Please give to the Recording Secretary. Opposed rNo TGS o { BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name Address Opposed ❑ No Phone #s ti - 3 3 3 0 E-mail address ty v,) a In Favor ❑ Neutral/Undecided ❑ Opposed Submitting written documents as part of testimony? ❑ Yes \0 No Please give to the Recording Secretary. BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name 1A j L Address Phone #s7~ E-mail address C=r`,r. , d ❑ In Favor ❑ Neutral/Undecided Submitting written documents as part of testimony? 0 Yes Please give to the Recording Secretary. JTE~; ^ G~ o { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22 2008 N kll_~ k ame k .4--- ~c'1~ ~ y ~ L Address S E-mail address In Favor F] Neutral/Undecided F] Opposed Submitting written documents as part of testimony? Yes F] No Please give to the Recording Secretary. ~T~S n n { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name ~r LLD C Address _T__)_ e, S -C) t Phone #s E-mail address n In Favor n Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes No Please give to the Recording Secretary. Phone #s % C:;L" l (I I (n o BOARD OF COMMISSIONERS' MEETING \77-7/ REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name k ,~ll/Yr zx;z~7 Address Phone # s E-mail address Er In Favor Neutral/Undecided Opposed Submitting written documents as part of testimony? F]Yes F-1-No Please give to the Recording Secretary. oG/ \ { BOARD OF COMMISSIONERS' MEETING / REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name L1~V Address Phone #s E-mail address S - L--7-7 1~~~~-mac ~ Opposed No F] In Favor F] Neutral/Undecided Submitting written documents as part of testimony? ayes Please give to the Recording Secretary. RTES n a BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name Address Phone #s r E-mail address T ~ V ~ ❑ Iri Favor P- eutral/Undecided OpPose ❑ Submitting written documents as part of testimony? ❑ Yes No Please give to the Recording Secretary. o BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name ~A Address. S7 ~'rrtr_ Phone #s ,S y/ -3 5,C6-- E-mail address k/Ar 4."0 gaw ❑ In Favor ❑ Neutral Undecided Submitting written documents as part of testimony? ❑ Yes Please give to the Recording Secretary. U Opposed No JTF?`' ~ G a { BOARD OF COMMISSIONERS' MEETING / REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearingi_ Date: October 22, 2008 Name ~L A r~~'~S ..~r , /.,~c>• Address OC, Phone #s 3 E-mail address ❑ In Favor ❑ Neutral/Undecided ❑'Opposed Submitting written documents as pJrt of testimony? Yes ❑ No Please give to the Recording Secretary. o~ ~`2{ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name &Pjw `A1 Jf_ l t1 ~ Address ❑ Opposed ❑ No E-mail address Phone #s 5q3, L41 q ~ 1 t 5u,m vt1r p p q--7~v 0 i - VI ~ • C c9-~-n.~ M In Favor ❑ Neutral/Undecided Submitting written documents as part of testimony? © Yes Please give to the Recording Secretary. Z o { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name Address o?Ia~S f I&M, a0 4,f 01& C3 Ad 0897 701 Phone #s 511- M; - 01v E-mail address ~IiK;sguhn~es~adl. Cbyh 1-1 Iri Favor Neutral/Undecided Submitting written documents as part of testimony? Yes Please give to the Recording Secretary. © Opposed F] No `RTES r~ o { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name P?' o_ A- F ra I V l~r~ Address L3 2 6'3 6(6f_VG_C'w ~xVLA bA., q~7a I Phone #s 5 4) q---'O 3 L f 56, R Yes F1 Opposed No VIJ, E-mail address ocean h.a~_ 0,F 10 w`e r5 b In Favor F-] Neutral/Undecided 4 eA v1 vt a . C-o w- Submitting written documents as part of testimony? Please give to the Recording Secretary. JTE~ 0 1 BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name H a r r no Address 6 x.237 Pow ell /30He Zd Be nd Phone #s 5~/ - 38 3- h/ 3 a E-mail address H /'efre n o5 9 cz o l• c o /--t In Favor Neutral/Undecided FN-2 Opposed Submitting written documents as part of testimony? FV_1 Yes F] No Please give to the Recording Secretary. JT~S ~ 0 1 { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name kes n el-r e-4 o-5 Address 6a~3 7 Pawl Bolter Rol Phone #s 3~?3 -0130 E-mail address llke__t~_e_ nos 9 a 0 C- oA'--L F] In Favor Neutral/Undecided Submitting written documents as part of testimony? ~ Yes Please give to the Recording Secretary. FV1 Opposed F]No o Z{ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name ~ 'e.,.. Address 1 c Phone #s 3k.; . Y12) 0 E-mail address - 4-c ox s e) tea,, r~ eT u ❑ In Favor ❑ Neutral/Undecided IRr Opposed Submitting written documents as part of testimony? ❑ Yes ❑ No Please give to the Recording Secretary. RTES n nc, { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing- Date: October 22, 2008 Name p _~i px-\ t- e Address &ra ok 2o I Phone #s D S of - '1 L4 ri E-mail address ~pS nc~ AA7 (A p ► W M. ❑ In Favor . ❑ Neutral/Undecided Submitting written documents as part of testimony? ❑ Yes Please give to the Recording Secretary. Opposed ❑ No Ou. \ { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name Address Phone #s R c1 - `7 L(~ n -7 E-mail address 1-1 In Favor Neutral/Undecided Aj Opposed Submitting written documents as part of testimony? F]Yes ~ No Please give to the Recording Secretary. ~.TES h o { BOARD OF COMMISSIONERS' MEETING i REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name In cad C~ fie- I-V71 V15C_kA Address ~S (o0 'pct mt g\e we e cl G+ , Phone # s (D 2j Zj 11 cj E-mail address e Vl to Gui-I , 6_0 ,r~ F] In Favor F-] Neutral/Undecided Submitting written documents as part of testimony? 1-1 Yes Please give to the Recording Secretary. n Opposed No Llilsj vTE~ a G \ { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name ✓a Address b Z?_3 r ~'vwcl~ 0/ d'e. Phone #s V-9- 43316 /p - ~yG V/ E-mail address d IAl 74~ F1 In Favor n Neutral/Undecided 10 Opposed Submitting written documents as part of testimony? 11 Yes 1XI No Please give to the Recording Secretary. \ { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name _()QN`' d f e Address (5$~ auk GJ 0I Phone #s S~ r 39T (LTL E-mail address _p_,uKo L 0 W-64 a c^ "Z'Lov c a l-x LM In Favor Neutral/Undecided ' Opposed C fw,vv `o-f` pulp Submitting written documents as part of testimony? F ]Yes F]No Please give to the Recording Secretary. fl BOARD OF COMMISSIONERS' MEETING / REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing_ Date: October 22, 2008 Name re v, ! koA4-vi,,.14/I Address 1 Z Phone #s E-mail address F] In Favor F] Neutral[Undecided F] Opposed Submitting written documents as part of testimony? F]Yes No Please give to the Recording Secretary. a { BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 n; Name '(Y l) hI- Address l . Vlil/t Phone #s E-mail address In Favor F-1 Neutral/Undecided Submitting written documents as part of testimony? 11 Yes Please give to the Recording Secretary. Opposed V_j ffNo i o { BOARD OF COMMISSIONERS' MEETING i REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 ehyn ev-1 Names Gr, t. ,ors ;3r Address Phone #s G E-mail address Z ~Q ❑ In Favor Neutral/Undecided ❑ Opposed n2~ Submitting written documents as part of testimony? Yes No Please give to the Recording Secretary. r ~jdr\4~~ / I~WV BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK S- S ~11--ll d t Tv Agenda Item of Interest: Event Venue Hearing Date: October 27, 2008 f Name Address Phone #s E-mail address ► 1 o,'? ❑ In Favor ❑ Neutral/Undecided Opposed Submitting written documents as part of testimony? ❑ Yes F]No Please give to the Recording Secretary. 2 BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: Event Venue Hearing Date: October 22, 2008 Name Address. Phone #s E-mail address In Favor F] Neutral/Undecided Snblritting written documents as part of testimony? 11 Yes Please give to the Recording Secretary. Opposed i No -T E Community Development Department { Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/. MEMORANDUM DATE: September 2, 2008 TO: Deschutes County Board of County Commissioners FROM: Anthony Raguine, Senior Planner Community Development. Department SUBJECT: September 10, 2008 Board Work Session for TA-08-3 PURPOSE & BACKGROUND This is a citizen-initiated text amendment that would modify the following sections of Deschutes County Code, Title 18: Section 18.04.030, Definitions; Section 18.32.030, Conditional uses permitted (MUA); Section 18.116.030, Off-street parking and loading; and Section 18.128.430, Event venue. The text amendment would allow an "Event Venue" as a conditional use in the MUA Zone. Staff believes the text amendment was initiated by the applicant in response to a Code Enforcement action (C0729) against the applicant for operating a business (hosting weddings) on-site without appropriate land use approval. The revised text amendment is detailed below with staff comments. Chapter 18.04. Title, Purpose and Definitions Section 18.04.030. Definitions. "Event" means wedding, family reunion, class reunion, company picnic, or similar gathering [COMMENT: Staff believes it may be appropriate further define this use by indicating that "similar gathering" does not include retail events such as art shows, farmer's markets (which can be approved as an activity in conjunction with farm use), or other retail uses.] "Event venue" means a location where events are hosted. Chapter 18.32. Multiple Use Agricultural Zone - MUA Section 18.32.030. Conditional Uses permitted TA-08-3, BOCC Memo Page 1 Quality Services Performed with Pride GG. Event venue, subject to the requirements set forth in DCC 18.124 and 128.430. [STAFF COMMENT: Staff believes the proposed event venue use should also be subject to DCC 18.128.015, General standards governing conditional uses. This section allows the Planning Division to analyze the proposed use, and its suitability to the site and surrounding properties.] Chapter 18.116. Supplementary Provisions Section 18.116.030. Off-street Parking and Loading. D. Number of Spaces Required. Off-street parking shall be provided as follows: 6. Commercial Use Requirements Event venue 1 space per 2.5 attendees (use maximum possible attendance), plus 1 space per employee Chapter 18.128. Conditional Use. Section 18.128.430. Event venue. The Planning Director or Hearings Body may authorize an event venue as a conditional use, subject to the following standards: A. The property used for an event venue must, also, contain an occupied single-family residence. B. A maximum of two (2) events shall be allowed per day. C. A maximum of three (3) events per week, with a maximum of two (2) events per week for smaller properties. [COMMENT: The applicant has not defined "smaller properties".] D. The maximum number of guests for any single event shall not exceed 300, with a maximum of 200 guests for smaller properties. [COMMENT: The applicant has not defined "smaller properties".] E. All lighting used during events shall comply with the Deschutes County Outdoor Lighting Control Ordinance (DCC 15.10) and be arranged and shielded so as not to shine onto adjacent properties or rights-of-way. F. Noise shall be regulated as follows: 1. From 7:00 a.m. until 10:00 pm, the average peak sound pressure level of the noise shall not exceed the greater of 60 dB(A) or the ambient noise level when measured off the subject property. 2. Noise generated by passenger vehicles exiting or entering the subject property shall be exempt from the noise standards, and the off-the-property noise standards shall not apply to public rights-of-way and railroad rights-of-way. TA-08-3, BOCC Memo (9-10-08) Page 2 3. A noise study may be required to demonstrate compliance with the noise standards. 4. If a noise study is required, measurements shall be made with a sound level meter. The sound level meter shall be an instrument in good operating condition, meeting the requirements of a Type I or Type II meter, as specified in ANSI Standard 1.4-1971. The sound level meter shall contain at least an A-weighted scale, and both fast and slow meter response capability. The Personnel making measurements shall have completed training in the use of the sound level meter, and measurement procedures consistent with that training shall be followed. 5. Outdoor generators and outdoor sound amplification devices or systems shall not be allowed. [COMMENT: The Noise Oridnance regulates noise impacts and is enforced by the Sheriffs Office. The Planning Division would not, as a practical matter, be able to enforce any noise decibel criteria. Therefore, staff believes it would not be appropriate to include specific noise decibel language in this text amendment.] G. .Equipment, furniture, goods, and other amenities used for events shall be stored indoors on non-event days. The use shall not take an outward appearance nor manifest any characteristics of a business or operation of a retail or wholesale nature, except for those characteristics normally associated with or allowed for a primary use in the subject zoning district, on non-event days. H. Events conducted on a property approved as an event venue do not require approval as a special event or mass gathering. I. The location of the event venue and associated structures shall be clearly delineated on the site plan. The event venue location and associated structures shall be sited and designed to effectively screen neighboring uses from noise, glare, odor, traffic and other adverse impacts. The Planning Director or Hearings Body may require landscaping to ensure effective screening. STAFF RECOMMENDATION As detailed below, staff believes the proposed text amendment would result in a use that is far more intensive than any other use already allowed in the MUA Zone. Staff recommends that the Board deny the proposed text amendment. ANALYSIS In determining whether the proposed amendment would comply with the purpose of the MUA Zone to preserve rural character, staff believes it is important to consider potential impacts and to compare the proposed use to other uses allowed in the MUA Zone. Additionally, at the July 30, 2008 work session, Commissioner Melton requested that staff provide the Board with suggested approval criteria. Below is staff's analysis of the proposed use and, where appropriate, suggested criteria. Minimum Lot Size A guest lodge and a Type III home occupation are uses allowed conditionally in the MUA Zone, and each provide guidance regarding minimum lot size. A guest lodge allows up to ten (10) guests at any one time, with a minimum lot size of five (5) acres. A Type III home occupation allows up to five (5) employees if the property is at least 10 acres in size. An event venue would TA-08-3, BOCC Memo (9-10-08) Page 3 allow up to 300 guests plus employees. It is apparent to staff that the text amendment would result in a use that is significantly more intense than a guest lodge or a home occupation. Therefore, staff believes it would be appropriate to require a minimum lot size. Suggested Criterion: The use shall be conducted from a property with a minimum lot size of 20 acres. Frequency of Events A Type III home occupation, a bed and breakfast inn, and a guest lodge are uses that are allowed with a conditional use permit. All three uses provide guidance regarding intensity of use based on maximum trip generation and maximum number of guests. Below is an analysis of event frequency based on trip generation and number of guests. Based on trip generation: A 300-guest event would generate approximately 250 trips per event. By comparison, a Type III home occupation allows up to 20 vehicle trips per day. A Type III home occupation would have to operate for approximately 12-13 days to generate a similar number of trips as a single 300-guest event. 2. Based on number of guests: A bed and breakfast inn allows a maximum of eight (8) guests at any one time. A bed and breakfast inn would have to operate for approximately 37-38 days to equal the number guests allowed with a single 300-guest event. A guest lodge allows up to ten (10) guests at any one time, and would have to operate for approximately 30 days to equal the number of guests allowed with a single 300-guest event. Based on the above, an appropriate frequency for an event venue could range from one (1) event/two (2) weeks to one (1) event/month. Staff notes that a home occupation, bed and breakfast inn, and guest lodge are all uses that generally operate entirely indoors. Conversely, it is likely that the majority, if not all, of an event would occur outdoors, with the potential for more intense impacts. For this reason, staff believes a lower frequency of events would more compatible with the MUA Zone. Suggested Criterion: Events shall be limited to one (1) event per month. Noise Based on the written and oral testimony received thus far, it is clear to staff that impacts due to noise are a primary concern for neighbors. For this reason, staff believes that language should be included to reduce the potential for events to disturb the neighborhood. As noted above, staff believes it would not be appropriate for the amendment to include specific noise decibel language because a Noise Ordinance is already in place and because enforcement is under the purview of the Sheriffs Office and not the Planning Division. Suggested Criterion: No sound amplification devices or systems shall be allowed. TA-08-3, BOCC Memo (9-10-08) Page 4 Maximum Number of Guests Planning Commissioner Quatre suggested that the maximum number of guests should scale up with increasing property size. This would allow smaller parcels to retain the ability to host events but at a scale appropriate to the property size. If the Board concludes that this method of determining maximum occupancy is appropriate, staff recommends a formula of ten (10) guests per acre, up to a maximum of 300 guests. Another issue is how does the Planning Division track the maximum number of guests? Staff believes it would be appropriate for each event venue to provide an annual accounting of events and guests. Suggested Criterion: On or before December 316t of each year, the property owner shall provide to the Planning Division a list of all events hosted during the calendar year, and the number of guests in attendance. Signs Staff believes language similar to the home occupation ordinance for signs would be appropriate. This would allow an event venue operator to advertise on their property, but in a way that would be unobtrusive to the neighborhood. Suggested Criterion: May have one (1) sign, ground-mounted or wall-mounted, as defined in DCC Chapter 15.08, that is no more than three (3) square feet in area, non-illuminated. The ground-mounted sign and support shall not exceed six (6) feet in height and is located on the property from which the event venue will operate. Such signs do not require a sign permit under DCC Chapter 15.08, Signs. Traffic A 300-guest event would generate approximately 250 trips. Two of these events in a single day would generate approximately 500 trips for that day. A Type III home occupation is limited to 20 vehicle trips per day. As currently proposed, staff believes the text amendment would result in a use that far exceeds the expected traffic volume for the MUA Zone. Structures Should event venue operators be allowed to build new structures associated with the use? Are structures such as a reception hall, changing rooms, and kitchens compatible with the MUA Zone? PUBLIC COMMENT Staff has attached to this memo all public comments that were received as of September 2, 2008 in response to the Notice of Public Hearing. Staff also notes that based on the phone calls received to date, an overwhelming majority of the public is opposed to the text amendment. TA-08-3, BOCC Memo (9-10-08) Page 5 PROPOSED TEXT AMENDMENT Chapter 18.04. TITLE, PURPOSE AND DEFINITIONS 18.04.030. Definitions. As used in DCC Title 18, the following words and phrases shall mean as set forth in DCC 18.04.030. "Event" means wedding, family reunion class reunion company picnic or similar gathering where previous invitation is required "Event Venue" means a location where events are hosted Chapter 18.32. MULTIPLE USE AGRICULTURAL ZONE - MUA 18.32.030. Conditional Uses Permitted. GG. Event venue, subject to the requirements set forth in DCC 18.124 and 18.128.430. Chapter 18.116. SUPPLEMENTARY PROVISIONS (D)(6) Use Re uirements Event venue 1 space per 3 attendees (use maximum possible attendance), plus 1 space en r employee Chapter 18.128. CONDITIONAL USE 18.128.430. Event venue. The Planning Director or Hearings Body may authorize an event venue as a conditional use subject to the following standards: A.. All lighting used during events shall _comply with the Deschutes Countv Outdoor Lighting Control Ordinance (DCC 15.10) and be arranged and shielded so as not to shine onto adjacent properties or rights-of-way, B. Noise shall be regulated as follows: 1. From 7:00 a.m. until 1000 pm the average peak sound pressure level of the noise shall not exceed the greater of 60 dB(A) or the ambient noise level when measured off the subject property. No amplified noise from 10 p.m. until 7 a.m. 2. Noise generated by passenger vehicles exiting or entering the subject pro e~rty shall be exempt from the noise standards and the off-the-property noise standards shall not apply to public rights-of-way and railroad rights-of-way. 3. A noise study may be required to demonstrate compliance with the noise standards. 4. If a noise study is required, measurements shall be made with a sound level meter. The sound level meter shall be an instrument in good operating condition meeting the requirements of a Type I or Type 11 meter, as specified in ANSI Standard 1.4-1971. The sound level meter shall contain at least an A-weighted hg ted scale, and both fast and slow meter response capability. The Persoimel making measurements shall have completed training in the use of the sound level meter, and measurement procedures consistent with that training shall be followed. C. Equipment, furniture, goods, and other amenities used for events shall be stored indoors on non-event days. The use shall not take an outward appearance nor manifest any characteristics of a business or operation of a retail or wholesale nature except for those characteristics normally associated with or allowed for a primary use in the subject zoning district, on non-event days. D. Events conducted on a property approved as an event venue do not require approval as a special event or mass gathering. E. The location of the event venue and associated structures shall be clearly delineated on the site plan. The event venue location and associated structures shall be sited and designed to effectively screen neighboring uses from noise glare odor, traffic and other adverse impacts. The Planning Director or Hearings Body may require landscaping to ensure effective screening. F. Consumption of alcoholic beverages shall at all times conform to applicable OLCC regulations. G. Sanitation facilities shall comply with applicable County, State and Federal Environmental Health regulations. ISSUE PARCEL SIZE Greater than 2 acres but less than 10 Acres :10.0Acres NOISEABATEMENT ➢ Decibel meter required ➢ Decibel meter required. ➢ No outdoor sound amplification FREQUENCY Maximum of 2 events per week, 1 event Maximum of 2 events per week, 1 event per LIMITATION per day, 30 events per year. day, 40 events per year. VISITOR RESTRICTION Maximum of 200 Maximum of 250 Page 1 of 1 Anthony Raguine From: Warren Debates [quail45b@bendbroadband.com] Sent: Tuesday, September 02, 2008 6:12 PM To: Anthony Raguine Subject: File TA-08-3 Regarding File TA-08-3 We are voicing our concern and are very much against any change with the MUA property that the Lopez are trying to get changed. Joan and Warren DeBates 16890 Ponderosa Cascade Drive Bend, OR 97701 541 330-8337 9/3/2008 Deschutes County Community Development Department Re: File Number TA-08-3 Please accept this letter as my written testimony for the public hearing scheduled for 10-22-08 on the matter of "event venue" on MUA zoned properties. This appears to be a blank check for any and all events the applicant desires to hold. I am opposed to this text amendment to the County Code. Please deny this request. Thank you, Steven O. Bradford PO Box 6862 Bend, OR 97708 Uj3VBD SEP p % Na Deschutes County CUD Page 1 of 2 Anthony Raguine From: Andres Mantecon [akmantecon@yahoo.com] Sent: Tuesday, September 02, 2008 11:39 AM To: Anthony Raguine Subject: File No. TA-08-3 Mr. Raguine, It was a pleasure talking to you last week. As I told you I am a retired peace officer from California currently living in the affected zone. I am totally opposed to the passage of the proposed text amendment. In my 30 years of work as a police officer I have found that gatherings such as those proposed in the the text amendment File number TA-08-3 are events that caused problems for the city, adjoining businesses and the citizens in the community. These events overburden law enforcement especially on weekends and holidays when calls for police service normally increase. The problems we encountered were as follows: 1. Local codes were often inadequate to deal with the problems resulting from such events. 2. Excessive noise.Citizen complaints to the local police increased. In many instances multiple calls. Often police had to return because of non-compliance. 3. Uncontrolled and excessive alcohol use. 4. Violations of alcohol use codes including but not limited to minors in possession of alcohol and unlawful sales of alcohol. 5. Persons under the influence of alcohol driving to and from the event. 6. Fist fights among invited guests and uninvited guests. .7. Number of attendees exceed the capacity of the venue. 8. When security guards are required by law, the security guards hired were frequently i11 equipped to handle the event or not sufficient in number to control the event, also, these guards had to be frequently checked, and even then many were found not to hold the necessary license required by the state to function as guards. Again overtaxing local police to conduct the inspections. 9. Litter was left at and around the venue and it was difficult to fix responsibility on the event holders. Beer bottles and cans littered the event site and surrounding area. 10. Citations issued for violations of city codes were deemed "the cost of doing business" and had little effect. 11. When gang members were present, often in gang related attire, the event became a magnet for rival gangs. Gang related shootings became routine. 12. Often there was insufficient parking areas to accommodate the event. Illegal parking was the result and citizens residing in and around the area of the event could not find a place to park. 9/2/2008 Page 2 of 2 13. In many instances promoters of these events began charging at the door to enter the event. 14. Event promoters were frequently unable to shut down the event at designated time. I could go on and on. The list is long. Please call me if you need my assistance in providing testimony and voicing my opposition to this amendment in person.. 9/2/2008 Page 1 of 1 Anthony Raguine From: Stan & Bev Broaddus [stan_bevb@epud.net] Sent: Saturday, August 30, 2008 4:51 PM To: Anthony Raguine Subject: Land Use Hearing Greetings Anthony & Deschutes County Land Use Board, I am writing in regard to the upcoming meeting in October to vote on the proposed land use change to allow weddings, reunions, parties, and other. large public gatherings in MUA zoned residential areas. I am very much opposed to this proposed change. We chose to live in the country for the peace and quiet, wildlife, mountain views, and a few good neighbors and. to be away from the hustle, bustle and people noises of the city. I am hoping and trusting that it will stay that way. These types of gatherings significantly increase local traffic and people park their vehicles all over the place where they shouldn't, sometimes even blocking the road so that emergency vehicles can't get through to respond to an emergency, thus creating a real safety hazard. The noise level from hundreds of people, live bands or amplified loud music, cheering, yelling and screaming can change the whole environment of peace and quiet to unbearable in a very short time and lead to problems and confrontations. There is often intoxication problems, lack of adaquate restroom facilities and lots of litter. In regards for all of us country folks that enjoy the peace and quiet of our environment the way it is, we trust that after you thoughtfully consider both sides of this issue that you will choose to deny this proposal and any future requests of this nature. I am not opposed to a one time family gathering, church picnic, family reunion, etc. (perhaps authorized by applying for a permit), but I am certainly opposed to large gatherings several times a week which could amount to over a hundred events per year. Further, I understand that currently there is a fine for violating this ordinance. Since this does not always seem to hinder these gatherings, I would propose that after two violations, the fines be doubled and after an additional two violations, the fine be doubled again. There needs to be some way to discourage these gatherings and effectively enforce the existing laws. Thank you for your time. Sincerely, Stan Broaddus 9/2/2008 Page 1 of 2 Anthony Raguine From: Betty & David Faller [fallers@teleport.coml Sent: Wednesday, August 27, 2008 4:44 PM To: Anthony Raguine Subject: TA-08-03 Event Venue in MUA zone August 27, 2008 Anthony Raguine Senior Planner Community Development Department Deschutes County Via email Subject: TA-08-03 Event Venue in MUA zone We just received information from the County and our neighbors on the proposed Text Amendment. We are opposed to this amendment for the following reasons: . The purpose of the MUA zone is to "preserve the rural character of various areas of the County... to conserve open spaces and protect natural and scenic resources;..." We do not believe that events put on by owners for compensation fits into the purpose of the MUA zone. Deschutes County already has many event venues that have been set aside for that purpose. We are concerned about the increased traffic on our county road that only receives surface topping about every ten years, as well as the associated noise that the traffic will create. Additional issues of concern are behavior related to events such as loud bands, drinking and late night partying. . 18.32.020 and 040 - Outright Permitted Uses and Conditional Uses: The majority of the outright and permitted uses for the MUA zone center around agricultural use or commercial activities in conjunction with farm use, or residential type uses. Events for compensation do not fit into any category currently noted, and we believe, they should not be allowed even as a conditional use. Many of us in the MUA zones purchased properties because of the rural character, open space, quiet country life afforded in that zone, in addition to maintaining some part of the existing agricultural lands. Events for compensation on a regular or even irregular basis are best held in venues or areas specifically designed or zoned for them and should not be allowed in the MUA zone. Sincerely, Betty and David Faller 18765 Ridge Crest Road Bend, OR 97701 541-389-8088 8/28/2008 Page 2 of 2 David and Betty Faller fallersAltelepoit.com 8/28/2008 TRACY DUNCAN 63520 Cricketwood Rd. Bend, OR 97701 Phone: (541) 330-0747 Fax: (541) 312-9389 Aug 27, 2008 Deschutes County Community Development Department File #TA-08-3 Re: Adding Event Venue to MUA zoning I am against adding Event Venue to MUA Zoning. MUA parcels are generally smaller and the noise and traffic would be disruptive to neighbors who generally moved to rural for quiet. If it is added to the MUA zoning, I would want one of the conditions be that if any neighbor within hearing range of the property objects based on noise, that it be denied. Please keep me updated. Sincerely, Tracy Duncan RECE1ED AUG 2 8 2008 Deschutes County CDD Page 1 of 1 Anthony Raguine From: The Johnson's [Johnson@webformixair.com] Sent: Wednesday, August 27, 200811:56 AM To: Anthony Raguine Subject: TA-08-3 Our neighbors sold helicopter rides at one of their venues. The helicopters flew over our house every 10 minutes. It was annoying and invasive to our privacy. 1 oppose anything that would cause noise such as loud music or helicopters . Can you include verbiage in the ammendment that would limit the decibels of noise to a range that is inaudible on the surrounding properties? Carolyn Johnson 8/27/2008 August 25, 1980 Anthony Raguine Senior Planner 117 NW Wall Street Bend, Oregon 97701 Re: File # TA-08-3 I am opposed to any events such as weddings, family reunions, class reunions, company picnics and similar gatherings in my neighborhood. I live in the country for the quite and serenity that it provides. The noise created by the above events would ruin that for me. Sincerely, L Irby ,n Ir A- 4003 NW Ivan jv(ch Way Redmond,.OR 7756 548-7070 IECEVED AUG 2 7 2008 Deschutes County CDD August 23, 2008 Community Development Department Planning Division 117 NW Lafayette Avenue Bend, Oregon 97701-1925 Attn: Deschutes County Board of County Comissioners RE: Public Hearing on File Number TA-08-3 Dear Board Members: I can't imagine that anyone would want to have up to two events per day, three events per week (two events for smaller properties) and 300 guests per event (200 guests for smaller properties) at their private residence. The fairgrounds and other buildings in the area are available for such use. It appears to me that Jim and Jodi Lopez are requesting a commercial venture on their property which is not zoned for commercial use. After having previously experienced a neighbor allowing a commercial rock climbing affair on his land across the street, I am opposed to File Number TA-08-3 text amendment. The noise from the boom boxes for the music penetrated my peaceful home; even with all the windows and doors closed. 1 mentioned to the owner of the event that it must also upset the deer and cattle in the area. His response was that the deer and cattle like loud music and loud noise. He is entitled to his opinion but 1 don't agree with his opinion. Thank you for listening, Vera E. Sutherland P. O. Box 2218 9248 NE Crooked River Drive Terrebonne, Oregon 97760 RECEWED AU G 2 6 2008 Deschutes County CDD Community Development Department Planning division 117 NW Lafayette Avenue, Bend, Oregon 97701-1925 Douglas Campbell Smith 20843 Solstice Drive, Bend, OR 97701 August 23, 2008 FILE NUMBER TA-08-3 Dear Community Development Department: I am writing this letter in response to File number TA-08-3, Jim and Jodi Lopez applicants. I am in opposition to their proposed amendment to the Deschutes County Code. I approve of the Zoning Ordinance the way it presently is in effect and I do not feel the proposed change is good for rural Deschutes County areas. Thank you for adding by comments to the consideration of the proposed change. S' rely,~,/ Douglas Camp ell Smith Bend, Oregon REMIM AUG 2 6 zoos De,,,,, s COMY CDD August 25 2008 1017 SW 55'h place Redmond OR 97756 541-548-8297 Anthony Raguine Dear Sir: Concerning the request filed by Jim and Jodi Lopez, File Number TA-08-3 Most people that move to the country, do so to get away from the noise of the city. If this amendment passes these people could loose the peace and quiet they moved to the country to have. Also it could lower their property value as a prospective buyer would not want the noise either. I have had a problem this summer with a new neighbor doing the same, having very loud music late into the night. I was told they had a permit for this. Since when is it acceptable for the County or any other government agency to give permits for people to bother their neighbors? If you open this door this is what most likely will happen. Therefore I respectfully request that the Deschutes County Board of Commissioners NOT pass this request. Thank you Arland Sanborn RtECEIM AU G 2 6 2008 Deschutes County CDD August 24, 2008 Dear Deschutes County Commissioners, Re: File # TA-08-3 I am opposed to the amendment to the code allowing events in the MUA Zone When I see up to 3 events per week, and 2 events per day etc.. as a possibility, I believe it could be a business. Thank you for hearing my opposition. David R. King 61807 Somerset Dr. Bend, OR 97702 RtECEWED AUG 2 6 2008 Deschutes County CDD Page 1 of 1 Anthony Raguine From: Becky McElrath Sent: Monday, August 25, 2008 3:58 PM To: Anthony Raguine Subject: FW: TA-08-3 Zoning MUA Looks like this one is for you :-D From: Kathi Beacham [mailto:beachamclockco@bendnet.com] Sent: Monday, August 25, 2008 3:41 PM To: cdd-webmaster Subject: TA-08-3 Zoning MUA Dear Anthony, Thank you for the notice of public hearing. I would like to go on record AGAINST changing the zoning (MUA) to allow weddings and similar public oriented gatherings on farm lands. We have a small ranch and can appreciate the purposes in the MUA zoning. The noise of public oriented events would not be appreciated on a frequent bases. We just happened to go through a similar situation and the noise went on till 3 AM. Farming should be farming. Any one who would like to do this as a business should work on getting a variance and hopefully have a large acreage. Maybe there would not be close neighbors and it would work, but to give all MUA a blanket approval would not be something my husband and I would want to see changed in the zoning laws. Thank you, Kathi and Ed Beacham Beacham Clock Co., Inc. 541 549-9971 P.O. Box 748, 300 West Hood Street Sisters, OR 97759 beachamclockco@bendnet. com www.beachamsclockco.com 8/25/2008 Page 1 of 1 Anthony Raguine From: Steven George [Steven.W.George@state.or.us] Sent: Monday, August 25, 2008 2:14 PM To: Anthony Raguine Subject: TA083 Comments Attachments: TA083 Comments.doc Please see the attached comments. Thanks Steven George Deschutes District Wildlife Biologist 61374 Parrell Rd Bend, OR 97702 541-388-6363 541-388-6281 (Fax) steven.w.george@state.or. us 8/25/2008 f~` Z ~4 l.-.IG August 25, 2008 OiugDn TedKuknwsld, GaYemw Deschutes County Community Development Department 117 NW Lafayette Avenue Bend, Oregon 97701-1925 Attn: Anthony Raguine RE: TA083 Department of Fish and Wildlife High Desert Region 61374 Parrell Road Bend, OR 97702 (541) 388-6363 FAX (541) 388-6281 It has recently come to our attention that a residence that is located within a WA zone is conducting events similar to those that are being requested in application TA083. In our previous correspondence we were under the impression that this application would not include any properties located within or adjacent to any WA zoned land. The particular area in question is located off of the Powell Butte Highway on Someday Way. This area is located within an Antelope protection area. According to the individual who informed us of this situation, he was told by County Code Enforcement that no action would be taken until the County made a ruling on TA083. We oppose any action by the County that would allow any of these type of events proposed in TA083 to occur within or adjacent to WA zoned lands. Furthermore, if WA lands are not being proposed to be included within this application, we would support any enforcement action to occur now rather than waiting until TA083 was acted on. If we can be of any further assistance please feel free to contact me. Sincerely, Steven George Deschutes District Wildlife Biologist steven.w.george@state.or.us Page 1 of 1 Anthony Raguine From: Pam Falcioni [p_falcioni@yahoo.coml Sent: Monday, August 25, 200812:09 PM To: Anthony Raguine Subject: Comments against ammendment to County Code - File #TA-08-3 From: Pamela Falcioni 3551 NW Povey Ave Terrebonne OR 97760 (541) 815-9235 To: Community Development Department Planning Division 117 NW Lafayette Ave Bend OR 97701-1925 RE: File Number TA-08-3 I am opposed to the amendment to allow'event venue' as a conditional use in the Multiple-use Agricultural Zone. After reading all available comments and documentation on the issue, I believe this is request is a very specific 'special interest' (two people) trying to change the law for their own benefit, and was only proposed after Mr. and Mrs. Lopez were cited with holding such events illegally. I see no other benefit to other community members by adopting this change. As shown in other written comments, Central Oregon venues for Weddings and other events are numerous and more than fill the needs of users now, and into the foreseeable future. Adopting this rule change gives no economic, monetary or environmental benefit to Deschutes County and its residents. The only foreseeable benefit would be to line the pockets of Mr. and Mrs. Lopez. Sincerely, Pamela Falcioni 8/25/2008 Aug-25-08 02:29A r- Robert Lee Hunt & Vicki M. Hunt P.O. Box 943 Lincoln City, OR 97307 August 24, 2008 Anthony Raguine, Senior Planner Deschutes County Community Development Department 117 NW Lafayette Ave. Bend, OR 97701-1925 Tel: 541-517-4739 Fax: 541- 36-5 - 745! Re: TA-08-3 Dear Anthony, We own property located on Cascade Estates Drive Bend. Our lot and adjoining properties are zoned MUA 10. Let the record show; our initial reaction to the Lopez proposal is NO DEAL! Lincoln City many years ago allowed, by default commercial home "hotel style" rentals in R1.5 zones. It's now a major issue developing into legal challenges the city they never dreamed of 10 years ago. Thus, we say to Deschutes County and the Lopez family - do not allow quasi commercial "events" in established MUA residential areas. Questions; Please define smaller properties? Please define similar gatherings? Would the proposed conditional use amendment run w/ the land? We can understand the desire of individuals or organizations to hold events on private (MUA) lands in Central Oregon. We don't speak for our Cascade Estates Drive neighbors but I can't imagine a single one going for this encroaching idea. P.O1 Aug-25-08 02:30A Pg. # 2 P.02 We will be in the Bend area next week - will call you Monday August 25, to set up an appointment to review the application and staff report. All the best, 61( &.4 Faxed this day of August 24, 2008 Page 1 of 1 Anthony Raguine From: Mary Campbell [mary@wspi.net] Sent: Friday, August 22, 2008 8:47 AM To: Anthony Raguine Subject: TA-08-03 Attachments: county of TA-08-03.doc Please see attached letter in opposition to the proposed Text amendment. Mary Campbell (mary@wspi.net) 8/25/2008 August 22, 2008 Anthony Raguine Senior Planner Community Development Department Deschutes County Via email Subject: TA-08-03 Event Venue in MUA zone We just received information from the County on the proposed Text Amendment. We are opposed to this amendment and offer the following comments: • The purpose of the MUA zone is to "preserve the rural character of various areas of the County ...to conserve open spaces and protect natural and scenic resources;..." It is unclear to us how events put on by owners for compensation fits into the purpose of the zone. There are already many event venues in Deschutes County that have been constructed or areas set aside for that purpose. Of concern as well are noise and other behavioral issues related to events (bands, drinking, late night partying, • 18.32.020 and 040 - Outright Permitted Uses and Conditional Uses: The majority of the outright and permitted uses for the MUA zone center around agricultural use or commercial activities in conjunction with farm use, or residential type uses. Events for compensation don't seem to fit into any category currently noted and in our opinion, should not be allowed even as a conditional use. Many of us in the MUA zones purchased properties because of the rural character, open space, quiet country life afforded in that zone, in addition to maintaining some part of the existing agricultural lands. Events for compensation on a regular or even irregular basis are best held in venues or areas specifically designed or zoned for them and should not be allowed in the MUA zone. Sincerely, David and Mary Campbell 18740 Ridge Crest Road Bend, OR 97701 E Community Development Department O ; Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ NOTICE OF PUBLIC HEARING The Deschutes County Board of County Commissioners will hold a Public Hearing on October 22, 2008, at 5:30 p.m. in'the Barnes and Sawyer Rooms of the Deschutes Services Building, located at 1300 NW Wall Street in Bend, to consider the following request: FILE NUMBER: TA-08-3 SUBJECT: The applicant is proposing a text amendment to the Deschutes County Code to allow `event venue' as a conditional use in the Multiple-Use Agricultural (MUA) Zone. Events would be. defined as wedding, family reunion, class reunion, company picnic and similar gatherings. Events would not be allowed on MUA-zoned properties adjacent to Exclusive Farm Use (EFU) and Forest Use (F1 & F2) zoned lands. The proposed amendment would allow the following: • Events hosted on property with an established residential use • Up to two (2) events per day • Up to three (3) events per week, with a maximum of two (2) events per week for smaller properties • Up to 300 guests per event, with a maximum of 200 guests per event for smaller properties APPLICANT: Jim and Jodi Lopez AIr ANTERESTED PERSONS MAY APPEAR, BE HEARD, BE REPRESENTED BY COUNSEL, OR SEND WRITTEN SIGNED TESTIMONY. ALL WRITTEN REPLIES MUST BE .RECEIVED BY THIS DEPARTMENT PRIOR TO THE HEARING DATE. ..OR SUBMITTED AT THE HEARING. ANY PARTY TO THE APPLICATION IS ENTITLED TO A CONTINUANCE OF 'THE INITIAL EVIDENTIARY HEARING OR TO HAVE THE RECORD LEFT OPEN IN ACt6ftbANCE WITH SECTION 22.24.140 OF THE DESCHUTES COUNTY CODE. Recipients of this notice may request a copy of the Staff Report (25 cents a page). Any person submitting written comment or who presents testimony at the hearing will receive a copy of the decision. Failure to raise an issue in person at the hearing or in writing precludes appeal by that person to the Land Use Board of Appeals (LUBA). Failure to provide statements of evidence sufficient to afford the decision-maker an opportunity to respond to the issue precludes appeal to LUBA based on that issue. Quality. Services Performed with Pride 9E, 0 7 Copies of the application, all documents and evidence submitted by or on behalf of the applicant and applicable criteria are available for inspection at the Planning Division at no cost and can be purchased for 25 cents a page. STANDARDS AND APPLICABLE CRITERIA: Title 18 of the County Code, the County Zoning Ordinance: ~1S W 0 Chapter 18.04, Title, Purpose, and Definitions 'L Section 18.04.030 `Se Chapter 18.32, Multiple Use Agricultural B 'Q- Section 18.32.030 Chapter 18.116, Supplementary Provisions Section 18.116.030 Chapter 18.128, Conditional Uses Deschutes County Comprehensive Plan Statewide Planning Goals NOTICE TO MORTGAGEE, LIENHOLDER, VENDOR OR SELLER: ORS CHAPTER 215 REQUIRES THAT IF YOU RECEIVE THIS NOTICE, IT MUST PROMPTLY BE FORWARDED TO THE PURCHASER. Please contact Anthony Raguine, Senior Planner, at (541) 617-4739, with the County Planning Division if you have any questions. Dated this 20"' day of August, 2008 Mailed this 2& day of August, 2008 mvl- 1446 TIE r-elt- Nor N~ -fir Vrpr o~ -1',0 RECEIVED AUG 2 5 2008 Deschutes County CDD 7-70/~7- l G4 I 7 -man AfaL, ,461 OpF Arch - X13 0.4~~ ~LfIA i A x - t [ • - ` ~f 1 .mow. _ a ~ • \ r ' 'iii ~ 4~ S, v 17 E. C:X a,le, i Ind CA~ zzo~Aa oe -11, a i . It J CEMD AUG 2 7 ZQ. Deschutes County CDD OCT-22-08 WED 14:28 JIM LOPEZ 5033821430 P.01 SU-NJ'RACK_ SOUND Pro Audio Relnforce#jent • Concert 11ylitl19 Syrtemf INC, October 20, 2008 To: Community Development Department Re: Lavender Pond Property As owner of Suntrack Sound Inc. for the last 22 years supplying sound reinforcement for concerts, festivals, corporate events, and non profit fundraising events throughout the Northw(: - I haves found that after having taken db readings at the Lavender Pond property the, rollowing. Point of reference will be 94 db in the banquet room, ThE: SW corner of the property near the block wall reading was 57 - 64 db with the door opon t the banquet room, The traffic level reading was 64 - 69 db. The db reading at the south entrance to the property at Powell Butte Highway was 80 - 88 for traffic; rnusic 69 db. The musiocould, not be heard over the traffic. The db reading at the north entrance to the property at Pov6,ell Butte Highway was 68 for traffic :Ind 67 for' music. 'rhe music could not be heard when traffic passed by. 'Flit) db reading at I:he NW corner of the property for traffic was 69 db and 60 db for rnusic. Oi..Odoor vs. Indoor Any sound source will travel in an oparr air setting, The size of the parcel will not solve this issue The wind conditlons vary and at times can carry the sound tip to a mile and further. In an indoor environment one has unlimited control over the db level affecting surrounding areas. '01tind eouod level readings is something I have done over the years as a sound company owner. If there are any questions please c,Il or email any time. Ref lards, R(xi Thompson 1`~untrack Sound, Inc. '`41-389-9497 a, 0 a F'Joiir.:ra Drive • Send, Oregon 97701 ' www,suntrack.com • ernall: suntrack@uci.net • tel: (541) 389-9497 • fax• rrni~ ,r„ S15 C1)F E7\ ~ T. / J l i~, /\•~11./ J J ,!LJ . Lopez Land Use Application TA-08-3 INTRODUCTION The purpose of this report is to assess the existing sight distance at the two driveways onto Powell Butte Highway from the property located at 62279 Powell Butte Highway. The property is also known as 17-13-31 #101 by the Deschutes County Assessor. SIGHT DISTANCE "Section H. Operation and Safety Standards" of the Deschutes County Code 17.16.115 states that American Association of State Highway Transportation Officials (AASHTO) sight distance standards should be used for driveways entering onto County Roads. AASHTO sight distance standards are based on the on the speed of vehicles. The Powell Butte Highway does not have a posted speed so basic rule speed of 55 MPH would apply to sight distance measurements. There are two types of sight distance defined in AASHTO, stopping sight distance and intersection sight distance. The available stopping sight distance exceeds AASHTO standards for 80 MPH. Stopping sight distance is a measurement of the distance that allows drivers to stop when approaching the intersection. The measured intersection sight distance and the minimum standards for left and right turns are shown in the following tables: NORTH DRIVEWAY INTERSECTION SIGHT DISTANCE for left turns: STREET ONTO LOOKING MIM[D" INT SD MEASURED SD driveway Powell Butte H North 610 ft. 1,100 ft. South 610 ft. 1,600 ft. for right turns: STREET ONTO LOOKING M[IMIMUM INT SD MEASURED SD driveway Powell Butte Hwy North 530 ft. 1,100 ft. South 530 ft. 1,600 ft. F- m M W •~lQAel SOUTH DRIVEWAY INTERSECTION SIGHT DISTANCE for left turns: STREET ONTO LOOKING M[IM[B iUM INT SD MEASURED SD driveway Powell Butte Hwy North 610 ft. 1,300 ft. South 610 ft. 1,400 ft. for right turns: STREET ONTO LOOKING MMMUM INT SD MEASURED SD driveway Powell Butte Hwy North 530 ft. 1,300 ft. South 530 ft. 1,400 ft. CONCLUSIONS Both of the driveways from the subject property onto Powell Butte Highway exceed the minimum ASSHTO intersection and stopping sight distance standards. The intersection sight distance actually exceeds the AASHTO standards for sixty-five MPH. Gary Judd, Traffic Engineer Sage Engineering Associates Phone (541) 389-9679 60867 Windsor Dr. Bend, Oregon 97702 W O CL Z _O Q z w 2 CL OJ W W Q z O Q H Q' O IL CO) z ~a Go O 0 N r O U LL Q e- e- O O O e- q 0 N N V 0 LL O0 w Z W o W 00 0 o 0 0 0 0 0 a a 0 F- Z_ F - W Z o0 000 00 00 00 0LO. ~O w c ? W o Y O O e- O O O O O e- N C 0 w !d L Q rr Orr rr ~-r ~--r LLJ ~ Q to C 'O m N L R' Ws~ LL O O O O O 00 r r N N V) L ~ Q V T c W } r•r- N r r 00 00 0 N Q Q E N N 10 t- Y O O O O O O O O O 0 0 O co, CL z N D o Y Q O. N ~ O ~ N L W Q 00 O r r 00 O C. N N co g aLU o LU L Q. 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Sherry Elbek 5797 S W Mcvey Ave Redmond, OR 97756 United States ofAmerica 0-11% ZU? t ~l 40 Aa I ~ r Sherry Elbek 5797 SWMcveyAve ` L' Redmond, OR 97756 United States of America Ck- Q ~t (AA Sherry Elbek 5797 SW Mcvey Ave Redmond, OR 97756 United States ofAmerica ~(y1't dam- GZ~ ~X z Sherry Elbek ---e 5797 SW McveyAve Redmond, OR 97756 United States ofAmerica lb VA, e A 7) 7 Ci Q O 4- 4 L TO: Deschutes County Board of County Commissioners 10/22/08 FROM: Hurshel and Carolyn Russell 67018 West St., Bend, OR 97701 P O Box 1712 Sisters, OR 97759 541 388 2312 SUBJECT: Proposal for text amendment to Chapter 18 of the Deschutes County Code to allow `event venue' as a conditional use in the Multiple-Use Agricultural (MUA) Zone requested by Jim and Jodi Lopez. Our notice was dated 8/22/08. . File TA-08-3 COMMENT: We bought property at 67018 West Street, Bend, in 1987. Our plan was to retire there (when the time came) to a QUIET, TRAFFIC FREE country location surrounded by other small acreages allowing for minimal animal raising. Most lots are 10 acres and under. We would STRONGLY OBJECT to our property possibly losing its value due to allowance for a business bringing traffic and noise into the area. Please do not approve this request to change the WA-zoned properties. We understand that this statement protects our right to appeal to LUBA further, if desired. Title 18 of County Code 18.04 section 18.04.030 18.32 section 18.32.030 18.116 section 18.116.030 18.128 TA-08-3 Text Amendment to add Venue Events to MUA land zones. Oct. 22, 2008 Dear County Commissioners, I am not going to take valuable time by reiterating all the previous testimony and what has already been submitted to the planning board. I just want to state that in that testimony my research showed there are more than adequate legal places in Deschutes County for these events without destroying the purpose of MUA lands with these commercial activities. Revenue would not be lost to the county as events would still be held in those ample legal locations. In addition I would like to say that I go to my parents to escape urban noise and traffic issues. This past summer with 2 of these illegal venue event convention centers my apartment is a much quieter place to be on Friday and Saturdays. This past summer my "weekends" were Friday and Saturdays. Due to the noise from these illegally operating venue centers my family and I were unable to enjoy ANY outdoor activity including our normal summer BBQ's. It's not right that neighbors have to suffer from venue events that are not in character in rural areas. I am asking you to deny this text amendment. Thank you for your time. Nicole Stephens 10-22-08 I'm Judy Watkins. I am representing Tetherow Crossing Homeowner's Association, Redmond. The Association is opposing the proposed code change. Tetherow Crossing homeowners are responsible for maintaining 12 '/2 miles of county roads within our boundaries. Road paving and patching costs have skyrocketed. The association is concerned that with the proposed change Tetherow could see increased traffic causing increased wear on the roads resulting in a greater burden on the homeowners who must finance repairs. In addition, the proposed change violates the C.C.& R's of our association. 0 P9 Becky Wilkins From: Dave Star [davestar@starproductionsdjs.com] Sent: Wednesday, October 22, 2008 10:44 AM To: beckywilkins@sunrivertelecom.com Subject: Hello Gene! Hope all is well... I just left a message for you... its about some of our outdoor facilities that provide outdoor space for wedding receptions in Central Oregon... there's a meeting tonight with Deschutes County commissioners that could have some drastic negative, and lasting effect on wether or not these, facilities which have been operating successfully for years, will be able to operate in the future... right now these outdoor facilities have been asked not to take on any other events or get fined as a result. As you know, Becky and I operate the Central Oregon Event Professionals Association. Our association is in the business to spotlight Central Oregon as a destination wedding location. Each year Becky and I are contacted by brides and grooms looking for unique Central Oregon facilities. We recommend facilities that are responsibly run by event professionals, we visit each site and screen them before we recommend them, for the benefit of brides and grooms to have their events in our beautiful and unique Central Oregon setting. I fear that these businesses will be shut down, simply by some angry neighbors who want to silence the sounds of joyous occasions like wedding receptions. I also fear that the economic hardship that these facility operators will face having spent thousands of dollars to open their homes for the benefit of brides and grooms, are now forced to no longer operate. I also fear that with limiting wedding reception facilities here in Central Oregon will only force people to have their events elsewhere, limiting a great deal of tourism to the Central Oregon region that is stimulated by our weddings and receptions, that the county spends millions of dollars on each year. I am asking you for your support on this issue. I don't know if there are other counties within Oregon that have language that allows for outside facilities to operate... right now I don't think Deschutes county has any. Can you research this for us? I think if we could find exsisting language and modify it to Deschutes county would be so much easier than drafting it from scratch. Your help in this matter will be greatly appreciated by us and others in the Central Oregon event business. can I ( l~G~ i~/L t tS i~ 01) 6q, 3((( 54, 5q 5qI 5q b~ TA-08-3 Text amendment change to MUA zoned lands to allow venue events. Oct. 22, 2008 Dear County Commissioners, Time is valuable and there is plenty of testimony against. Your planning department says the intensity is too great, the Sheriff's Office has gone on record against. I want to urge you to deny this amendment and ask this question? Why is it considered getting into compliance by trying to change county codes? Why do law abiding citizens have to live with illegal activities during this process? Lavender Pond was told to stop in February of 2007. Neighbors continued to live with illegal activity throughout 2007 and 2008 when yet another plea bargain between the county and the Lopez's that he would finally stop September 13, 2008 in return for pleading guilty to 2 more citations... of which the Lopez's only had to pay half the fine. $600. Dollars when they make over $4,500 per wedding. That isn't right. Mr. Lopez is not the only one that the county has made plea bargains with. Again this is wrong! The county is encouraging people to break the laws. Perhaps we should all do illegal activities and claim to be trying to come into compliance and we expect to have our free year or years. Voluntary compliance might have worked well 20 or 30 years ago but the demographics have changed and it no longer works. With these plea bargains MY rights have been denied. The public have to take their life in hand driving during these events. WE have to listen to the noise to the point where we can't invite family and friends over for a BBQ or quiet weekend get together. WE are forced to call the sheriff s office with noise complaints, they are busy so when they respond the noise has been turned down. One evening my daughter and I suddenly looked at each other and said, "Wow! What happened? It's quiet!" Later we found out the "quiet" came after a neighbor called the sheriff's office. Sounds like a scanner in use to me! So, how can noise issues be dealt with if this is the tactic they will resort to? Please deny this text change and give me back MY dream of a peaceful retirement where I can enjoy the property we purchased 19 years ago believing we were free of such activities and 40 or more years out from the urban growth boundary. I also urge you to please do something about illegal activities continuing while trying to change the codes so that law abiding citizens are protected. The rights of legal citizens should prevail over those doing illegal activities. Thank you, Leslie Ketrenos e~ Date: \ 0~-Z, k , ry; To: Deschutes County Commissioners C/O Community !Development Department 117 NW Lafayette Ave. Bend, Or. 97701-1925 RE: TA-08-3 I am OPPOSED to changing the Deschutes County Code to allow "event venue" as a conditional use in the Multiple Use Agricultural (MUA) Zone. Please deny this text amendment and preserve the quality of our rural lands. Thank Name: - kc* \ Address: k'Sv OW 4 Contact Phone Number . ~~y 1. c:~ _ 1 f~`i ~t a r Date: /o/2 I/V z To: Deschutes County Commissioners C/O Community Development Department 117 NW Lafayette Ave. Bend, Or. 97701-1925 RE: TA-08-3 I am OPPOSED to changing the Deschutes County Code to allow "event venue" as a conditional use in the Multiple Use Agricultural (MUA) Zone. Please deny this text amendment and preserve the quality of our rural lands. Thank you, Name: m ie-9 A£ L R<zASm, Address: 61 gGto 'o g&W ~D -UEaD, CR- Contact Phone Number 64 1 - 4 19 - 58 q to ry 1 Date: October 22, 2006 To: County Commissioners Re: TA-08-3 Text Amendment to add "Event Venue" in the Multiple-Use Agricultural (MUA) Zone: For the Record I have a few short comments to make with regard to TA-08-3 the request to change the county code regarding Multiple Use Agricultural lands. 1) I am opposed to text amendment 08-3 2) All of the citizens opposed to this text amendment are GOOD PEOPLE caught in an intolerable situation. I've already submitted testimony as to land use and county code reasons why you should deny this proposal. Tonight I want to address your questions, comments and the information you all asked and discussed at your work session on July 23`d Background Facts: 1. During the work session staff told you that over 6,000 MUA land owners would be affected by this request from one MUA land owner. 2. Currently two MUA land owners are now engaged in this non-compliant activity. 3. Planning department staff told you that it is now, and will continue to be, difficult to enforce compliance due to the nature of these events, given that they normally occur on weekends and evenings - when staff are not on duty with the exception of the Sheriff. Your Attorney's Advice: 1. During the meeting county council told you that MUA lands have always been considered to be more rural than urban and that non-agricultural commercial activities are not expected to occur on MUA lands Commissioner Melton: You felt that the board may be able to apply limits to address problems associated with this use. • Given the magnitude of the conflicts the county has suffered to date, (residence and county services) along with the fact that individuals representing both sides of the issue tried, yet immediately failed, to come to some reasonable compromise, it is clear that applying limits to this type of non-agricultural commercial activity in an agricultural zone is just not possible. Page I of 3 Commissioner Daily: You commented there is nothing in code that addresses these types of activities. • The fact that there is noting in the code automatically indicates that these types of activities are not allowed. Your county planning department continually educates citizens of this understanding and most land owners understand and comply. It is a minority that believes they can bully their way into changing county and state regulations to meet their own personal gain. At the July meeting you believed noise to be the only problem with the activity. I'm sure you are now aware there are far more problems with this type of use; which is why prior Commissioners have consistently denied all requests to allow commercial events in agricultural MUA zones. • Problems include conflicts with: livestock operations, agricultural operations, transportation, parking, public health, public safety, public drunkenness, and building code violations. I'm sure you all are aware that the applicant was sighted by Judge Hasingler for numerous code violations. You commented that this type of activity might be able to occur somewhere in the county without conflict. • Your staff did not identity any agricultural MUA land where the conflicts associated with these types of activities would be diminished. Opponents have documented that wedding event noise alone can be heard over one third of a mile away as if the event was occurring next door. Thus it would be difficult at best to find any MUA appropriate land unless that land was greater than 640 acres, with activities occurring dead center of the property, and the entire land buffered by trees and other tall, dense vegetation to absorb the noise. Even so, this would only buffer some (not all) of the noise problems and does not begin to address other associated problems. You, yourself, admitted at the meeting that it would be difficult to deal with the noise issue with properties averaging 4 acres. Commissioner Luke: • You rightly said that once a person has purchased property in a rural area, they have a right to expect that the type of activities in the area will be restricted to agricultural operations. • You also said that neighbors should not have to put up with the noise and continual disruption of this type of activity. • Thirdly you also asked your fellow commissioners what next new activity would you all be asked to approve once you have approved this non-conforming activity in agricultural land. Will we soon be living next to motor cross and BMX event venues, paint ball parks, and nudist golf courses (we certainly don't have any of these in agricultural zones) maybe we need some. In closing my final comments are these: 1. When all of your staff have pointed out massive problems associated with this proposal why in God's green earth would you even consider approving it. • Your planning department, transportation department, road department, health department and the Sheriff have all recommended that you not approve this request. Page 2 of 3 2. As a county citizen who believes in common sense, I would expect that you all would deny a request to operate a feed lot and slaughter house in a residential zone, or a children's playground in an industrial zone. Why then in God's green earth would you approve a urban commercial business in an agricultural zone given all the conflicts that 'have been disclosed. If you do than Deschutes County should do away with complying with any State Land Use laws and draw the UGB from one one side of the county border to the other. 3. According to your county development department staff's unofficial count, the overwhelming citizen response to this request-has been in opposition. A 9:1 ratio with 9 opposed to every 1 in favor isn't even a landslide - it is a route. I am now providing you with pictures of these two operations which clearly show identified conflicts and a corresponding data base of facts. I've included copies of tax maps so that you will be able to see the lay of the land. The businesses are identified- in yellow. • Both properties are less than 3 acres according to county tax records. • Activities are visible from adjacent roads and by adjacent neighbors • Both operations are using county facilities for their operations. Lavender pond is using the park and ride at the intersection of FTwy 20 & Powell Butte M. the Silk Purse is using adjacent road- right of way as extremely limited parking is available possibly in the driveway and there is no visible parking lot on the property. • Both properties are adjacent to high speed arterial roads. • Traffic concerns are identifie&for both operators. I ask you again to oppose TA-08-3 and direct staff to update the county code to make it clear to new residents (as well- as old) that this type of use is not appropriate and- will not be approved in agricultural lands. Gladys I. Biglor 62T39 Cody Rd Bend OR 97701 541-382-0516 Page 3- of3 ' 'L i to i ~ ` ~55A1 1 i I~ iN a Nearest Intersection: PBH/Hwy 20 & Nefi'/Alfalfa with PBH Vendor driveway type & distance to event area Paved, short Parking: small gravel lot, larger lot on agricultural field: grass kept mowed Vendor Agricultural Use: None Vendor property vegetation: landscaped w/hardweeds, shrubs, flowers, & manicured lawns, landscaped pond used to irrigate landscaping, gated Vendor Entry: Gated entry w+/Sign went Visibility from neighbors Visible from P3H & neighbors: large white wedding tents up throughout or roads: weekends, seldom taken down from May through Sep weekends, parking, Buildings: 't'hree (3). ® main residence o reception hall ® large shop Type of signage: Entrance signs, hamburger-signs on Hwy, pie plate signs on state and county traffic signs, balloons with signs, Distance to Closest Neighbor: 160' # Neighbors Bordering Vendor, 7 Neighbor Agricultural Use: Haying, grazing, tinge & small livestock operations Pictures of Property: Many Pictures of Events: many Traffic Concerns: Airport industial to Cessna & Epic & other Bend airport aviation industries Airport general aviation traffic & restaurant traffic Recreational: Destination Resorts: Pmnghorn & Brasada. Recreation. General, pick-ails h-ailering beats from Prineville Reservoir, others trailering ONV's High speed commuter volume & high business volume Dangerous, high spwd passing on PITH History of Fatalities: intersection of PBH eff/Alfalfa Congestion w/event participants searching for center additional Concerns: }excessive noise late into night nearly all weekends from May through Sep. Noise has negatively affected cattle operations Noise has increased demands on Sheyiff services Vendor has made vernal and written threats to neighbors c c~ } S f i 1 i Y s' ti { u1: 7f S;f Vendor Name: The Silk Purse Event Center Vendor Address: 5797 SE McVey Ave, Redmond 97756 Vendor Phone: 923-6960 Zoned: MUA Acres: Rural Lot (possibly 2.14 ac) Road Access: McVey & 5e Street corner property Nearest Intersection: " Vendor driveway type & distance to event area Paved, short Parking: None on property, appear to be using road right- of-ways Vendor Agricultural Use: None Vendor property vegetation: Brick wall hardscaping wraps comer of lot planted hardwoods, original junipers, landscaped pond with Lilly pads Vendor Entry: 2 gates Event Visibility from neighbors or roads: visible from both roads and many neighbors 2 large semi permanent white event tents w/scattered event chairs 1 smaller semi permanent white event tent # Buildings: Residence: mobile home Type of signage: Banner sign on brick wall Distance to Closest Neighbor: 120" # Neighbors Bordering Vendor: 7 Neighbor Agricultural Use: Pasture, cattle, horses, mules, dry land pasture, animal rescue operation Pictures of Property: Yes Pictures of Events: No Traffic Concerns: McVey collector commuter road Limited parking all on county roads Heavy traffic High speeds Corner property potential for increase in conflicts with normal user traffic as event participants search for vendor location & place to park Additional Concerns: 770 0 (D M 0 N £I m only "S M mmm!L lei - o , ~ N _ ~ a 2 o p a N , N - - 8 A y q , Q °o m ~ 8 I N ~ O a - Z ~ M ~ ,O ~ O N ~ e x ~ 1 N ~ O m ~ • A - 1 1 ~ N L^ O C f g O ~ O ° P o p P W• a t0 N'~n A o pl O . Q \ ~i ti O l O P p t O n p m N O pQO O LO p O G n O N h uj N n Rf j k (60 o 1A p V) a o z Ar o • g a P . . W v » O 8 ~ - ~ gO p N ~ O Q•P ~ 5 ~y - iq ~ 1t o W - 0 a ` P g b'g3W S P U) - ° 8 u ~1 0 P Q, N ~ O - e O O g g e h f to p • wS ~ ~ e ~ l ~ 3Ddld 'Hl $5 As ~ D9£ 21 St eoN MS I ~ ea Date: October 21, 2008 To: Deschutes County Commissioners C/O: Community Development Department 117 NW Lafayette Ave Bend OR 97701-1925 Re: TA-08-3 I/We am/are OPPOSED to changing the Deschutes County Code to allow'event venue' as a conditional use in the Multiple-Use Agricultural (MUA) Zone. Below are the reason's for my/our opposition to the proposal: The purpose of the MUA zone in Deschutes County is: "to preserve the rural character of various areas of the County while permitting development consistent with that character and with the capacity of the natural resources of the area" and "to preserve the area for part-time agricultural uses": Deschutes County Plan • The requested event venue does not meet the purpose of the MUA zone. • Uwe and our neighbors and friends raise livestock: cattle, mules, horses, rabbits and goats for agricultural purposed on our MUA land. Our operations will be harmed by commercializing MUA lands. • Should this non agricultural activity be approved on MUA lands, what next new non-agricultural commercial use will be demanded for you to approve once you've approved TA-08-3? Will rural land owners soon be living next to a movie theater event center, a motor cross event center, a paint ball event center, an outdoor jazz festival event center, an outdoor shooting event center....? • There is no need for this text amendment to be approved. Some 300 legal locations exist for commercial events (defined as weddings, family and class reunions, corporate and company picnics or similar events) resulting in over 6000 venues available each month. Thus any fears of lost revenue is needless. Currently people have a huge variety of legal locations at a range of price levels to hold events. Locations include destination resorts, motels and motel convention centers, hotels, county parks, Forest Service and Bureau of Land Management locations as well as over a hundred churches . • Already these illegal businesses are cutting into the profits of the legal venues who are now laying off employees due to the poor economy. Thus these venues not only conflict with land use requirements, they conflict with well established Central Oregon business. I/we urge you to waste deny TA-08-3 Sincerely, Name: -L-) C3 z Address: O"L~10 C;,~~ v,c3. ay ~Y-t1~i f nntart nhnnP mimhPr- Date: October 22, 2008 To: Deschutes County Commissioners C/O: Community Development Department 117 NW Lafayette Ave Bend OR 97701-1925 Re: TA-08-3 I am OPPOSED to changing the Deschutes County Code to allow-'event venue' as a conditional use in the Multiple-Use Agricultural (MUA) Zone. The purpose of the MUA zone in Deschutes County is: "to preserve the rural character of various areas of the County while permitting development consistent with that character and with the capacity of the natural resources of the area" and "to preserve the area for part-time agricultural uses: Deschutes County Plan • The requested activity does not meet the purpose of the agriculture MUA zone. • I and my neighbors and friends raise livestock: cattle, mules, horses, goats and rabbits for agricultural purposed on our MUA lands. They, and I, will be harmed by TA-08-3. • You wouldn't approve an animal feed lot/slaughter house in residential zones or a children's playground in an industrial zone, so why approve a non-agricultural commercial event venue in agricultural zones? • This is too intensive a use in agricultural zones which will require more county services. • For example the County Road Department has provide minimal road maintenance on our roads. Currently cracks in the road in our neighborhood occur every 10-15 feet. With an increase in traffic these cracks will intensify/the road will break apart quicker. We will be forced to demand greater service from the county road department which already is having difficulty keeping up with road maintenance needs in our county • What next new non-agricultural commercial use will be demanded for you to approve once you've approved TA-08-3? Will rural land owners soon be living next to a movie theater event center, a motor cross event center, a paint ball event center, an outdoor jazz festival event center, an outdoor shooting event center....? • There is no need for this text amendment to be approved. Some 300 legal locations exist for commercial events (defined as weddings, family and class reunions, corporate and company picnics or similar events) resulting in over 6000 venues available each month. Any fears of lost revenue is needless. Currently people have a huge variety of legal locations at a range of price levels to hold events. Locations include destination resorts, motels and motel convention centers, hotels, county parks, Forest Service and Bureau of Land Management locations as well as over a hundred churches . • Our roads in the Cody Road area are already in need of repair from normal use. Maintenance activity would have to increase should this use be approved, and event venues set up in our neighborhood which would allow an additional 2,400 trips/month/commercial event venue,. We would be forced to demand additional road maintenance from the county road department to patch more rapidly broken down chip seal should you dump additional commercial traffic on our roads. Deny TA-08-3 Since, y, Name- Address: e Address: dv~/~3 % c"©c/y ~/v /~~f' GYM 9IT~/ Contact phone number: ~'8$ ~Oy77 TA-08-3 to change county code to allow venue events. Oct. 22, 2008 Dear Commissioners, Since Jim Lopez has submitted his text amendment he has made 3 or more changes. The latest change submitted Oct. 20, 2008. I have made comments on his newest text amendment to read at your leisure. In each of the text amendments he has stated that neighbors would be protected from noise, glare, odor, traffic and adverse impacts. My pictures attached show that none of these in fact have happened. Pic # I shows the glare off windshields with hundreds of people in the background. Powell Butte Hwy is in the foreground. Pic #2. The smoke you see is from the caterer. How can neighbors be protected from odor and smoke when this occurs? It also shows the glare of the cars that several of my neighbors have to look at during every event. Pic # 3. This is the state Park and Ride at the intersection of Hwy. 20 and Powell Butte Hwy. On Sept. 13 Lavender Pond had such a huge wedding event that they used the state park and ride to park the overflow and shuttled people and cars to the event. At least this time they weren't parking on the road but they are using state park and ride paid for with public tax dollars for personal gain. Are we going to build park and rides for all the other event venue locations? How would the county be able to enforce the numbers of attendees stated in the text amendment when the county has said it would be difficult to impossible due to the evenings/weekends event time to monitor events? Pic. #4. There are 2 vehicles turning into Lavender Pond. One trying to pull out of the driveway and a car going onto the shoulder to avoid the car turning in. This is only one of many pictures I have of congestion. Pic # 5. This shows a car that had missed the driveway and is making a U-turn on a blind corner just past Lavender Pond's driveway. Pic. # 6. The white car is about to make a U-Turn after missing the driveway. He is half on the highway and half on the shoulder. Pic. # 7. This shows a set up for a venue event. Normally set up is the day before and take down is the day after an event. The text amendment states the equipment, furniture, goods used for events shall be stored indoors on non-event days. This does not happen. Neighbors have to look at the furniture and tents the day before, day of and day after. Powell Butte Hwy is in the foreground and you can see events are not shielded from public view, as stated, and this causes drivers to be distracted. . Pic. #8. Large white tent at Lavender Pond with Powell Butte Hwy in the foreground. These tents will be scattered across our rural Deschutes County lands and are an eyesore to our beautiful rural countryside. Pic. # 9. This is not Lavender Pond but a wedding that took place on Hwy. 20 during the summer. This is what Deschutes County will look like if venue events are allowed in rural Deschutes County. I have many more pictures of venue events but these highlight the reasons why the text amendment should be denied. Thank you for your time, Harry K trenos -BEFORE THE HEARINGS OFFICER AND COUNTY C0111vIISSION OF DESCHUT... Page 1 of 2 . 0011v., .W S Anthony Ragulne From: Bobbie Strome [bobbie~idexom) Sent Monday, October 20, 2008 2:18 PM To: Anthony Raguine Subject: better? d'a ed ~ T~ -off. 3 Chapter 18.04. TITLE, PURPOSE AND DEFINITIONS 18.04.030. Definitions. As used in DCC Title 18, the following words and phrases sball mean as set forth in DCC 18.04.030. went" means weddmg_ family reunioq clae~ rear ion,~penYpicnic, or similar enn wh invitation is reau>rre<1- Kl - Previous "Event Venue" means a location where events are hosted Chapter 1832. MULTIPLE USE AGRICULTURAL, ZONE - MUA 1832.030. Conditional Uses Permitted. GG. Event venue. subject to the requirements set forth in DCC 18124 and 18.128,430. Chapter 18.128. CONDITIONAL USE The Phrging Director may authorize an event as a o drtio a use. subject to the following ctu.,dards or Hearings Bodv venue A. All of wad' B. N_ oise shall be restulated as follows F r o m 7:00 a rn_ nnti~ 10.0( pm the Average mk w nd pr mm to J r exceed the erecter of 60 dB(A) or the ambient noise level when me /r~P ~ii r~(/►'++vt G Pt~Y No amnlrfied noise from 10 p.m until ? am. b{ 6f ed 2. Nor ehicieS exitjn or enterin th sub'e rds from the noise standa and the off the-nnonert j► noise standards sl -7A IVI7 ,l d PM 0f way and railroad n -of wav A agtacent properties or rigs Vol of the no & b ll nnt_ K4Md oifthe subject J - =5 pm erly shall be exemut a A ma I WI not p* to public rights - 3. ~ sh 3. A noise study may be ren n*+sd A u~2rvr ' ~ to demon_~*Ate compliance with the nose 8 tnndA.Y1e /eavj 4. if al Horse study rs required measureme~9 shall be aisad~ Vft a sound level meter The sound P rO;#Wv~ level Clow all be an ~~nent in good TM I or Tvoe II meter s . rfied in ANSI Standard 1.4-1971 The sound level meter shall 7tu cry 4 r 10/20/2008 d s 101,41 4 Pe, v f CPAV% rv c,4 , skdy _ ikrP n tof -+ki vep►ve.. 54vvid bt cdu by ccvm-y mf-kcml q 4 Ad 4 J* 14 1' 44 e"t ur f, Chapter 18.116. SUPPLEMENTARY PROVISIONS r BEFORE THE HEARINGS OFFICER AND COUNTY COMMISSION OF DESCHUT... Page 2 of 2 contain at least an A weiabted scale, and both fast and slow meter once pability The Personnel malting m is shall bane completed training in the use of the sound level metier and measurement pr-goshm consistent with mat training shop be followod C. pment finniture gt9A_and other amenities used fir events sU be stored indoors on non-event do% The use shall not take an outward appearance nor manifnt My dmnwtmiwcs of a business or operation of a retail or wholesale natM MWM for those acs nommlly associated with or allowed for a ' use in the m ft2d =m district„ on nou-event days D. Events conducted on a property agymyed as an event venue do not rec~u a approval as a special event or mass aatherina. E. The location of the event venue and associated structures shall be clearly delineated on the site plan The gygut venue location and ansociawd structures shall be sited and designed to effectively Screen weighring uses from noise. glare. odor traffic and other adverse impacts The Planning Director or H ri gg_Body may reqm hadscanmg to mmm effective F. Consumption of alcoholic bevemaaes shall at all times conform to pli le OLCC regulations 0. Sanitation facilities shall Q=* with applgable Count, StAy and Federal FAyw=entW Haft EqMMons. AS 540t(M 1'44 ~1 s P' ~~vvrs -{i,r~ r ~'v~ ; s p o} out` ttiaY tr-► a►~uor~ ak.eA -l AVf^ dDUA., lot ISSUE PARCEL SIZE Greater than 2 acres but less than 10 Acres 210 OAcrw NOISE ABATEMENT D Decibel meter required No outdoor sound amplification D Decibel meter required. FREQUENCY Maximum of 2 events per week, 1 event Maximum of 2 events per week, 1 event p LIMITATION per day, 30 events per year. day, 40 events per year. VISITOR RESTRICTION Maximum of 200 Maximum of 250 J J Z,o peZ ys c-4 4 ti yed k7.s fe)e- " crnPHmli+,•ehf" 3 ai" /►-oVc fI•►vi Q-S A,-4 `Mipy All C,1iA -6 Pkofe,f- klefg4hcvs Wee-,,, roiseodu. a ( D a -{z~c c ~ ; ~-fv~-~s sou. Ae IS o! 01ti5 f ? tax;s 40t-c s -rr S~ e w a 10! 30 OAI 1a ~O i t I~ v y d /LS/ ~~Q>i s 9v v7~ ~JU W ~Ut ~o~ ~4 0jV j f^~Lpvs -J/~,t ~a+rt tread ~ ~T1 l~v e 4 ct u~ ~aN V1 ~fAX ? t --,h -rv rceiw►e44f U74 vcv,ve -e t,ehTS iui.f Coo 4-6 X l5 sl(,~?e4l C&0uld 4e d i Fi t,v ei5 4-a --w f l m;~i 4,4s c -eveNfs 61,/e jo i a c.0- -6vc. i v► y -i4le ~/Jvrdo~. dK+ 4L HfL~~~~,orj 'IiA f Vl 1i c 0 6 -e ~ I to~j C Lrs p NAM C.e, IKIei y A of (!"C ~e-e j 9 oo4 bu4 e" ~ -eSG~f f s (f4 c/i4 f Hot a, 0- ozra 6f -Ap y w- t t H euev c~-e-r` ' - - C4-rr h icirw- . witA a poputo- ' yi-A -J~Af- w ov iI 75/ -e- ywu, ave- C V k V94 h GJ V-OW 4 100V64davj A. j UVLQ) ~ -7r~ 6DUi,\-tLj i S ! 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ME, -1 -W ..ii`Si (~(~.14" ,X:X'Kd `C~ifiQ;:-x' tl[ =xKI~fCIiCiItC, t)~C-~CX!L'.?I.=7i ~Ca{9CIi3 ~ililYac± aiC~ZaC'=• •xkK~~ `t~ „caira `ItCxrK~ ~X' S~Ch=CCi~Xt~sk "1';czr, C-XiJCi;til'!XY91iG-;`iiK~1' iC•Ti' diXi(~I?fiC ~l~~lfl_j X,'~Xa~Rl~l7 ;:7iKX1`Glit;•~O li iiC~I' 7iUK~I: ~17iF$, (X)5,i!~?il~(; iiCtllii"IItK(iC 3 :(~S~li ~Rai6R i)'~Ca, ~!li„ %C)'4iiKilii' XIIYKa ~i ')_iT7'C, 'C•x~X'.irol t'c , i0V 'A:-I it4i iiiCaii i(,7 ` S?KX Al <:t( itz~ Iii ~alr:~CKU.~ .ati;ca, ~s~f `iirar <]iiFiir .ra"kiYc; f'; ~i~!i'A r iCa{iiC~IUC (!Iilcas't]~C~Cx?I ~17~t,:~7ii; The Central Oregon Edition of Celebrations Wedding & Event Resource Guide is Published Annually by the Central Oregon Event Professionals Association. All Rights Reserved No part of this Publication may be reproduced for commercial purposes without written permission from the Publisher Central Oregon Event Professionals Association 17061 Cooper Drive Bend, Oregon 97707 541-593-1766 is CWAsso'ciation 541-593-1766 www.centraloregonevents.net n Resource Guide This year our publication has grown to 48 FULL COLOR pages. We base this in large part to our growing number of advertisers. We are commited to providing our readers with a publication that offers sound information combined with a powerful resource guide for locating quality, local industry professionals. In the coming years, we look forward to even bigger changes that will improve the visual impact and distribution of our magazine. Thank you so much for your continued support of CW&E Resource Guide. Whether or not you have ever planned a wedding or event, it's imperative to know that each one requires an extensive amount of detail oriented decision making. Our goal is to provide you with some basic knowledge of and ideas about event planning and execution. In the following pages we hope to give you information that will help you simplify the planning process, reduce emotional stress and ultimately create memories that will last a lifetime! 2 C } Editors Corner on 1 1 ` 3 Trends for 2008 4 Bravo Wedding Showcase 5 Budget Planning 6-7 Wedding Timetable 8-9 Officiants 10-12 Apparel 13 Transportation 14-16 Rentals 17 Wedding Information Outline 18-22 Locations 23 Travel/Honeymoon 24-25 Cake Design 26-27 Catering 28 Gift Registry 29 What About the Kids? 30-33 Photography 34-38 Consultants/Coordinators 39 Beauty 40-41 Floral Design 42 Going "Green" 43 Videography 44-45 Live Entertainment 46-47 DJ Entertainment 48 Advertisers Index 2 Editors Corner We're looking towards the Future! 3 Trends for 2008 Mas ter Bridal Consultant, Teddy Lendermen map s out images for 2008. 34-38 Three Unique 2007 Weddings Photo essays detailing three outstanding weddings from three different Event Coordinators. N S a Q 97 Ip N I 0 c n c~ N O O M 97 0 m Q 0 m co a OUR COVER N N a 0 CC) Q° rn (D 3 I 0 n G) C CD N O O W 97 o' 2 f Q 0 Q D 0 N m 0- w,qw t~ ~ / r'i v ins ltC 4 V\\ ,~';1;'sull~l ~_,,l C'n'. 'A"yt T" cv~l t ~ 0 ex Tmp ICY d yC~ ..~Xz 1J d~ U:t w cc d 'M W C.i,Y C V ILI(f;rsJ CC_ _ _ ~ ~?Y` U ((P. { ' Z , „A UJ"CY s - (vt BY: TEDDY LENDERMAN, MASTER BRIDAL CONSULTANT Two words sum up the trends in the wedding industry for 2008..... "Personalization and Color" - For the season of 2008, weddings will continue to be a composite of traditional and contemporary styles. Just like last year, Personalization is still HOT, HOT! Weddings that reflect a couples' unique and individual qualities are very "en vogue!" So how do you Personalize your wedding? The ways to customize your wedding to make it a statement of you and your groom are virtually infinite! From the in- vitation to the honeymoon, each aspect of the event can open windows to your lifestyle, your joys, and your expectations. Colors and textures will create the initial impact of your wedding and set the tone for things to come. From the "Save the Date" cards to the place settings and table decorations, everything will carry this visual trademark. Consequently, choices here will begin to define your personal statement. Keep in mind, no idea is too outrageous! So follow your heart! In an October wedding this past fall, a couple had their reception in an old movie theatre lobby. They had large "movie" size posters made with their picture with a caption that read "Our Day The Susie Miller and Jim Jones Story". Guests were served hors d'oeuvres on a "red carpet". The wedding cake and champagne were served in the balcony. During the wedding party introductions, the bride and groom introduced their wedding party friends as "Best Supporting Actress in the role of bridesmaid" or "Best Actor in the role of Best Man". They were handed a trophy (similar to the Oscar). The programs at the ceremony were made like a playbill with Act I -Seating of the Mothers; Act 11- Processional, Act III -Ceremony. It was a fun evening for everyone and ended with a big splash when the photographer took pictures in front of the lighted Marquee out front. Don't let tradition or opinions stop you from creating an event that will be remembered by all in attendance! The second biggest "HOT" for 2008 is Color! Not just placid pastels, but vibrant, vivid, electric colors. Turquoise, Candy Apple Red, deep passion Purple and Chartreuse! Again this year we are seeing more "fusion" of colors F N, and textures. In an effort to "raise the bar", brides are lid timplementing the talents of interior designers. With their obvious skill at interior aesthetics, colorful linens, fruits, candles and ribbons are becoming more prominent.f Designers are mixing high, low and medium heights of centerpieces across a room to create more diversity. This, visual tension stimulates the eyes and creates excitement. The days of uniformity and symmetry seem to have disap- peared with the rotary phone! Creative choices are limited y only to your ability to dream! ° With the emphasis for 2008 being on "uniqueness," finding utilitarian items for your reception can be a fun adventure in itself. Try shopping thrift stores and antique shops for vases or candle holders. Remember, it doesn't matter if they don't match perfectly. One of my recent brides collected china from antique stores for a year before her wedding. Every guest at the reception had a different place setting of china, which gave the tables that, "down- home" look. Along with the china, she also bought white fabric by the bolt and had it cut and sewn for the tablecloths and linens. The object is to create a look that is personal and uniquely yours! If on a tight budget, there is no simpler and attractive accent item than "Ribbon." It can be used around chairs, to accent your tables, to highlight plate set- ting or to encircle your napkins. It's an inexpensive way r' to add color and texture to your tables and accentuate your , chosen color scheme. a , The success of your creative wedding scheme is not necessarily dependent on dollars. However, it's extremely , important to plan well and shop wisely. This is YOUR wedding day! Let all those in attendance be dazzled by z;'T your exuberance for life and your exhilaration of love. Congratulations and Good Luck! PHOTO BY: STOTT SHOTS PH07C.}1j ~ c 0 0 y Q0 N 0 N G~ Q_ (D N O O co 97 0 3 Q s In O O N y ~ ~ Yk { Y s w g n 1 y A 3 AMU Ark, " YR Ticket Information 7. 0 0 (adults and Children) 8.50 (at the door) • Safeway TicketsWest Counter • 1.800.992.TIXX (phone) • www.ticketswest.com (web) Tickets subject to convenience charge $1.00 discount coupons available at 7 1 T ~C { 4MAIt ~M1 T I { I i i ~w j. 3 6 GA;tC~iN1S l 'D CtiSlOflqS ~A c N O O W M o_ O BUDGET WORKSHEET Reception Budget - 50% Total Budget x .50 = $ Facility $ Catering (rax/tip included) $ Beverages (Inc. alcohol) $ Cake/Dessert $ Transportation $ TOTAL $ Photography - 10% Total Budget x .10 = $ Engagement Photos Videography Photogaphy Wedding Album Attire - 10% Total Budget x .10 = $ Brides Dress HeadpieceNeil Lingerie Shoes/Accessories Jewelry Hair/Makeup Music - 10% Total Budget x .10 = $ Ceremony Reception Flowers - 10% Total Budget x A0 = $ Brides Bouquet Wedding Party Ceremony Site Reception Decorations Miscellaneous Expenses - 10% Total Budget x.10 = $ Invitations (Inc. postage) Ceremony Programs Thank You Cards Reception Favors Attendants Gifts Wedding Rings Bridal Consultant Rehearsal Dinner Marriage License Officiant Fee TOTAL $ $ TOTAL $ TOTAL $ TOTAL $ ~a For many brides and grooms, planning a wedding is the first time they have ever been required to implement a budget. It may also be the first real test of their ability to work together. The cardinal rule guiding this process is, "Honesty is the Best Policy!" To avoid stress and disappointments, the first job for each of you is to clearly define your priorities and limitations. Is Live Music a necessity? Have you always dreamed of arriving in a Horse-drawn Carriage? Whatever your choices, get them all out on the table. After you have a clear picture of your priorities include anyone who is contributing financially towards the wedding. You may not like your mother's opinion on the size of the guest list; but if she is paying the tab, it's important to be respectful and gracious. Next is the most important question of all..... how much do you have to spend? Tradition has dictated that the bride's family pays for the wedding. However, considering the average wedding today costs somewhere in the range of $20,000- $30,000 dollars, not everyone is fortunate enough to have that kind of cash on hand. Here is where defining your priorities comes into play. It's merely a matter of give and take. If something you really desire costs a lot of money, something else on the list has to go! Whatever you do, try not to go into debt to cover the expenses of your wedding. Remember you will need to buy a house some day and that investment will last a lifetime. Once you have decided how much you have to spend, create a "wedding bank account." This is helpful especially if you receive monies from several sources. Having the funds centralized also makes them easier to track and clearly indicates where you stand at an given point in the process. Remember, just because the money is there; doesn't mean you have to spend it all! Be thrifty! Search for bargains as well as creative ways to maximize your spending dollars. Wouldn't it be great to have some cash left over to take on your honeymoon! Don't throw your money down the drain! Stick to your budget and together you will have the satisfaction of knowing you make a great team. Good luck! Q 0 Q cc 0 0 CD ®ay by day... A Wedding Timetable n'r n T 0 0 Q s CO Q° 3 70 M 0 0 n N CD- N 0 0 00 0 6 f 0 0 (D Le N y 0 3 ~i'.i' ❑ Start a wedding planning notebook though include foothe day. guest lists and iii: ❑ Determine the type of wedding; for- mal or informal, indoor or outdoor, religious or civil ceremony. ❑ Choose a few dates that fit with personal and family schedules, bzr work requirements, and honeymoon' desires. Establish a budget and determine ' a # , who is responsible for which ex- penses. Include ceremony, recep- tion, and honeymoon. ❑ Consider hiring a wedding con- sultant/coordinator to make your dreams come true. " ` ❑ Choose your wedding attendants and request the honor of including them. ,~~r. ❑ Visit with the clergy and review any church/synagogue requirements. i ❑ Determine your ceremony and reception location and finalize date with deposits. r~i" ❑ Meet with florists to help determine color theme considering flower availability and floral design, secure chosen s + florist with deposit. ❑ Select your wedding gown. ❑ Set appointments to meet with event professionals such as caterer, cake designer, photographer, videographer, n musicians and disc jockeys. Secure your choices with a deposit. ❑ Select Bridesmaids gowns and have fitted. ❑ Contract with remaining professionals you lave chosen and send deposits. . Review all contracts and compare with your original budget, adjust if necessary. ❑ Compile names and addresses for your guest list. ❑ Notify any out-of-town travelers of the date and send package of travel information which can be obtained from the Chamber of Commerce and/or Visitors 3ureau. ❑ Crder invitations and thank-you notes. ❑ Reserve any needed rental equipment such as chairs, linens, tents or decorations. ❑ Research and plan site for rehearsal dinner. i,, ❑ Plan and confirm your honeymoon. i„ ; , ❑ Arrange any necessary transportation. ❑ Have groom, groomsmen, fathers, and ushers fitted for formalwear. X{ ❑ Confirm delivery of bride's and bridesmaid's dresses. ❑ Select ceremony and reception music. ❑ Request people you want to do readings and candle lightings in your ceremony. ❑ Choose readings. ❑ Ask people to handle duties during the wedding and reception such as the guest book, cake cutting, passing favors, etc. t ❑ Finalize all contracts, pay deposits, and review overall budget. %Vv t ❑ Choose bridal and attendants accessories. 4 j ❑ Purchase wedding rings. ❑ Register for wedding gifts. ❑ Check local marriage license requirements. i > ❑ Schedule appointment with hairstylist to plan styles and veiUheadpiece possibilities. ❑ Begin planning if you are writing your own vows, share with your officiant. ❑ Meet with florist to finalize floral arrangements, decorations and bouquets. ❑ Meet with photographer to plan "must-have" shots and time-line of wedding day. ❑ Choose gifts for wedding party, parents, and any helpers. ❑ Meet with cake designer to finalize design. ❑ Buy cake knife, toasting glasses, guest book, and garter. ❑ Plan ceremony program and research printing options. ❑ Mail invitations six weeks prior to date. ❑ Confirm reservations for out of town guests. ❑ Make reservations for wedding night accommodations. ❑ Set aside time to write any thank-you notes for helpers and shower gifts. ❑ Make sure you have "something old, something new, something borrowed, and something blue". ❑ Begin completing proper name change documents and address changes if necessary. ❑ Make sure all wedding attendants have final fittings. ❑ Order favors based on guest count. ❑ Get marriage license. ❑ Finalize all aspects of the wedding. ❑ Meet with music provider to plan reception itinerary and important songs for each special event. Share this list with your photographer and caterer. ❑ Confirm honeymoon reservations. ❑ Pick up wedding rings. ❑ Begin seating plan, decide if place cards are necessary and produce. ❑ Write toasts for rehearsal dinner and reception. ❑ Consult with hair stylist for final decisions including accessories and veil. ❑ Contact any guests that have not responded. ❑ Have final dress fitting; be sure to wear your chosen lingerie. ❑ Have a facial and any other beauty treatments such as tanning sessions. ❑ Have a meeting and/or phone call with officiant, review marriage license. ❑ Pack for your honeymoon. ❑ Mail any payments required before the wedding day. ❑ Prepare wedding announcements to send to newspapers. ❑ Wrap gifts you have purchased, be sure to include a thank-you note. ❑ Pick up your gown and try on everything together one last time, break in shoes at home. ❑ Give caterer final count for reception. ❑ Put final payments including tips in envelopes to be distributed at reception. El Confirm details with all participants and review requests you have made for help. ❑ Groom and attendants to pick up formalwear and finalize fittings. ❑ Pack bride's emergency kit for the wedding day. ❑ Designate person to take your belongings home after the reception, as well as return any rented or borrowed items. ❑ If you are having your flowers preserved, make arrangements to have them delivered while you are on your honeymoon. ❑ Have manicure, pedicure and a massage-relax and enjoy! ❑ Mail wedding announcements. ❑ Put everything together for the wedding day in one place including clothing, license, and rings. ❑ Have rehearsal and then enjoy your family and friends at rehearsal dinner. E 1 ❑ Have hair and make-up done. 4,, , :A ❑ Travel to wedding site early. ❑ Begin dressing 2 hours prior to ceremony or beginning of pictures. ❑ Relax and enjoy the day you have worked so hard to create! ❑ Use your honeymoon to get some much deserved quality time with your spouse. ❑ Send thank-you notes within 2 months of your wedding day. ❑ Review photos and purchase wedding album. ❑ Freeze cake top. ❑ Take gown and veil to be cleaned and preserved. N O O co 0 7 n 0 0 Lo n 0 3 N y o ~ n m C Q_ (D N ~ J ' E O M Q 4 1 i" S PHOTO BY: TUI.LIS PHOTOGRAPHY 8 Every marriage begins with the wedding ceremony. This age old ritual, though individual to different cultures, still stands as the official proclamation of a couples commitment to each other. It's the primary focus of the day and will require you to make many important decisions. With the myriad of religious denominations and sects present in our culture, the obvious first choice involves your personal spiritual persuasion. Will it be a religious ceremony in a church, or will it, be a casual exchange of vows in a private intimate setting. Whatever your thoughts are, you will need to plan the ceremony in detail with a qualified member of the church, or one of the many local officiants here in Central Oregon. If you are a member of an organized church, your first item of business is to discuss your intentions with your priest or minister. Be sure to discuss any pre-marital counseling requirements. Keep in mind that some religious ceremonies are well defined and only allow slight avenues for personalization. If this is the case, be sure to discuss what parts of the ceremony you can or cannot personalize. Also, some ceremonies have special places where you can insert music. Make sure you discuss your personal music desires and any ideas you have regarding your vision of the ce.relnony. If you are utilizing the services of a nondenominational officiant, it's a good idea to interview several potential profes- sionals to see if your visions and spiritual requirements coincide. The most important part of choosing an otfici,ant is to see if your personalities fit. If you haven't previously known your particular priest, minister or officiant, spend some time getting to know each other. Don't jump at your first choice if it doesn't feel "perfect." Take some time interviewing until you find a good "fit." When you feel comfort- 'kable 'with a par- fticular person, secure thctn with a deposit and begin discussing the agenda for t h e 0 a.' y e'j l r Notes on Officiants: (D a- a 0 Q 97 rn m N 0 C n CD C y m N O co M 97 -116 e~ 3 a Rev M.aitk D..SOn a' . 541-388-1033 } MDAWSON78i9clo com F f n CD n~ ,fin(/ O O , l J VV E L Lb ~/7C I J El'UICCS < rn P N a .s t 7 CD ncl { Ur l,, rn - Child \X':~I, r~mn> CNII hiion 61 Panccrint; Ccrc picnics We divigs With +-le-cwt Simple to Formal to Sacred GeNemonies Mco-y Glleh Deckelmahh Nov%-Dehomiv%a+iov,nl minister 541-312-3393 keartwecis@ohemaivx.com 0 wedciiview ifkkeart,com 1 1`10 N O O CO m Q- O 10 C) 0 CO 7 N N I i *ji . It's an absolute fact that over time, "Styles change"! 'These changes effect our decisions on all aspects of any event or wedding. No matter what the arena; decorations, flowers, food or apparel, none can escape the human desire to be "En vogue!" It"s a balancing act between being "unique" and being "accepted." This process is often referred to as "defining your own Style". However, deciding what you like, and what you don't is not always easy! Nevertheless, when it comes to "apparel'", the decisions could not be more personal. Let's paint several unique scenarios of what your dream wedding dress might look like and see, what strikes your fancy. HOLLYWOOD GLAMOUR Can you envision yourself in a dress from the fabulous 40's. Gliding down the aisle like a Hollywood movie star! Today's styles include elegant silk and satin gowns complete with satin sashes and clean lines that accentuate your curves and make you look like a dream. Strapless styles with a-line skirts make this look timeless. Finish the look off with swept up hair, diamonds or pearls and a fur wrap for that elegant touch. Consider a new shade of champagne, ivory or off white to compliment your skin tone and natural beauty. To introduce some color, add traditional flowers tied in a bundle with satin ribbons. For the men, a traditional 2 button notch collar tuxedo works perfect. Many of the new styles are available in colors such as chocolate brown or charcoal. Pair these with solid colored vests and matching bow ties or ascots to complete the look. NATURAL BEAUTY Are you considering a casual beach wedding or an environmentally friendly wedding in a romantic wooded clearing? These settings might dictate a more natural wedding dress. This look is brought together with featherweight dresses of chiffon or linen, floor length or above and usually without a train. Loose fitting styles dictate a casual feel and work well with a man's light colored casual suit or jacket. There are many casual options to consider with this look: strapless sandals, soft flowing hair, and mixed colored attendant dresses that fit their personal styles. Wildflowers loosely tied with earth toned ribbons can round out the ensemble. The guys can have fun too! Include a linen shirt or even flip flops and shorts. It's your wedding. Be comfortable! This style is all about letting your personality show through. MODERN Does your vision ofyour wedding day include "big city lights?" Clean, simplistic lines express a modern style that can carry through your entire wedding concept. Support your concept with monochro- matic elegant invitations, exotic single stemmed flowers, square china, and a rolled fondant cake. The dress styles here feature low dropped waists and clean looks of flowing satin and silk. Looking long and lean is the key here and works for most body types and heights. Exotic details such as geometric designed stitches, or oversized bows or pleats make a bold statement. Bright, bold color is a modern infusion in the bridal gown, attendant's dresses and overall decor. Men's apparel can be coordinated here by including monotoned vests with match- ing neckties. These colors can all be coordinated to match the attendant's dresses and the overall aesthetic pallet. ROMAN'T'IC Have you always pictured yourself in lace from head to toe? This daydream never goes out of style. The vision of you as a fairy princess dressed in layers of lace and tulle. Soft colors, luscious details and romantic flower arrangements of roses or orchids help to create this passionate persona. Soft, pulled up hair and natural makeup gives a feeling of days gone by. For a modern twist, consider a pale pink or powder blue dress. For the men, lush three piece suits with coordinated boutonnieres in soft, sensual colors will compliment the ornate details of the bridal ensemble. CLASSIC Have you always dreamed of wearing your mom's wedding dress? The classic beauty is a lady who is passionate about her personal idea's yet has a keen connection with family and tradition. She is the ultimate complement of Past and Present. For this look a clean simple style dress with a traditional silhouette of white satin will fit the bill. Adding your grandmother's pearls or your mom's lace veil can only enhance the beauty and personal satisfaction of this look. This is for the person whose per- sonal fashion statement is consistently "timeless." Her look fits in any era! For the men, consider any traditional classic suit or tuxedo. J t jib. t A Photo I)y. Alexis Goff Photograph w I i, N, oteS on Apparel: n S Q o' Q 97 s QO M N 0 n V/ C (D N O O Co M 217 O' 7 11 n m CD ((D N y 3 owl- I 211100 iiar I Wo 44 ~f' s s' y~~. 4 / f*~ ~ 1. ~ ~ ~ p r N J ~7 711 a 1 r N O 0 co o' 14 n j Q 0 B 0 N 73 By: Josh O'Brien - O'Brien Events Whether your marriage is in a backyard garden, or in a palatial ballroom, there's a very good chance you won't personally own all the culinary, creative and rudimentary items necessary to transform that lifeless space into the magic atmosphere you envision. To ac- complish this task your going to need to consult a Party Rentals professional. From basic tents, tables and chairs to exquisite candelabra's, china and crystal stem ware, a qualified rental professional can interpret your vision and carefully recommend the ap- propriate equipment to satisfy your needs. The key to making the process painless is finding a caring and conscientious rental service whose mission statement focuses on "service." The best rental companies will provide excellent customer service, and the highest quality, impeccably clean rental items. They will also traditionally maintain a trusting relationship with every client and fellow wedding professional. No coordinator wants to deal with stem ware that is smudged, or dishes that are chipped and dirty! Every detail of a wedding and reception is uniquely timed. Consequently, any unwanted glitch can easily throw off the entire schedule and cause undo stress for you, the staff and your guests. Before deciding on a rental professional, visit several showrooms and look at the items you are considering. There can be a vast difference in quality in individual items. Make sure you know exactly what you getting! Don't spend too much time trying to figure out the quantities of all you will need. Rental companies have developed formulas for ordering adequate supplies and can calculate the number of tables, chairs, heaters, size of dance floor, size of tent, etc. to efficiently accom- modate your number of guests. Trust their judgement...... They are the experts! After all your decisions are made, you should receive a written proposal that lists all the items you have selected along with the quantity and price. Make sure the terms of delivery are clearly stated on the proposal; outlining delivery date, time, location, and pick-up fees. It's always wise to clearly understand the company's cancellation policy and damage allow- ance just in case the party "exceeds your expectations!" Once you've signed the contact and placed a deposit, the rest of the responsibility lies 44 ; 41 ~II~1, u r,. t ,WO., with the rental company. On the day of the event, rental items should be the day or if possible, the night before. Everything should arrive clean, i order and ready-to-use. Large items like tents are best set up the day before to allow for unforeseen complications.. Lastly, it's imperative to outline the details for the return of the items. Read your contract clearly and make sure you adhere to all clauses stated so you won't incur any unwanted "extra charges." If this all seems too daunting, check to see if your rental service offers an "all inclusive" set-up and take down service. This way you will avoid any "after reception responsibilities." Remember, a quality rental company will have a reputation for excel- lence in equipment and services. Ask for references! Select someone you trust! Arid most of all, "Get it all in writing!" .rw L Ali TIT .a S 1 0091 -r If', 1 f ~ ..~St f n ffi Notes on Rentals: PH: (541) 388-1870 TOLL FREE: (866) 294-9199 FAX: (541) 617-7372 20542 Sunderland Way- Bend, Oregon - 97701 Aun VISIONS PLUS FOR A YOUR F-NT, IEF-0- 54 1 "3 1 2"646 541-317-0450 Bend 541-504-9699 Redmond incredibleevents(i-msn.com www.incredible-events.com Central Oregon's Event Aenta,l Center Of- Z ! I Locally owned by Event John and Janeen Fuqua Rentals LLC 541.598.6203 541.389.6275 I fax: 541.383.9049 web: centraleventrentals.com e-mail: jfuqua@bendbroadband.com 19990 McClellan Rd. Bend, OR 97702 n cD lD o' m a Q 90 M co m O c N N O O W 97 O '15 F Q O (D O N 7 7 1 ' F r ANIL t 5 '~M d k 1 ~ 3 f n ~ Y 11 1. t k i d I i Of, Ott r { s . 73 1( It, k ks t~ , ' ~j j~ k~ ; Bride & Groom Contact Information Brides Name Grooms Name n Person Responsible for Wedding Plans Relationship Mailing Address Q City, State, Zip Q Brides Phone Grooms Phone N Address After Wedding `0 City, State, Zip Phone 0 Wedding Day Information 0 Q Ceremony Location Time #Guests Contact (D Ceremony Address Phone M Bride Arrival Time Groom Arrival Time Set up Start Time 97 Reception Location Contact Set up Start Time s 7 Reception Address Phone Couple Arrival Time Couple Departure End Time Important Contact Information Coordinator/Consultant Email Phone *17 Officiant Email Phone Photographer Email Phone Videographer Email Phone Florist Email Phone Bridal Gown/Bridesmaids Email Phone o Alterations Email Phone (D Tuxedos Email Phone Caterer/Banquet-Manager Email Phone Cake Email Phone Ceremony Music Email Phone Reception Music Email Phone Equipment Rental Email Phone Decorations Email Phone Maid of Honor Email Phone Best Man Email Phone ~For advertising or distribution information contact: cAo g Central Oregon Event Professionals Association ~ (541) 593-1766 www.centraloregonevents.net io f~ lS Rpwvm * QsU'ep c i a t i o n N O 0 Co 97 ' o J 18 n Q 0 0 N 0 (D 7 N qftfi~ F l J tt C 74i The search for a dig ~ ocai n in central Oregon can lead you on a beautiful journey. l rom tl ''-capped mountains, crystal rivers and lakes 'to the vast and serene open 'dc;crt Plain, the options for romantic settings are staggering! No matter what time of year, there are venues available both indoor and out. The location you choose may reflect a special ;place in your hearts, or remind you of a storybook wedding. Whatever you are locking for, you are sure to find it in Central Oregon. When choosing your site, evaluate the time of year and potential threat of adverse wea-111er. A May wedding can often have a visit from Jack Frost and depending on elevation, a late fall wedding could easily be visited by a light cListing of snow. Be flexible and be prepared! With so much to choose from, your search Air the ultimate site rtay take some time. Nevertheless, keep in mind that over 2000 wcddings take place in the area each year. Consequently, when you find a locELio-n that fits your time frame, your budget and your dreams... Book It! In this case, "tl'e early bird gets the site!" Here are a few items to keep in mind as you search for your special place: Can they handle the amount of people you are expecting for seating, food service and parking? Can you do both the ceremony and reception in the same location? Do you need to use their in-house catering, baker, and rental equip- ment? Ask about costs for each of these items and get a detailed estirnatc. • If providing your own catering, is the facility ample to han- dle the needs of cooking and serving your guests and will you have ample time prior to the event to set up? • Does the lacility carry insurance, or should you consider getting a single day policy to cover yourself for any unforeseen incidents? • Are there any Restrictions that would hamper the creative as- pects of your event. Some facilities have policies that do not allow candles, smoking or alcohol. • Are there any noise ordinances to consider, and what time do you need to be completely finished with the entertainment to avoid a visit from the local sheriff? • Is there a backup plan for bad weather? Can you erect a tent on short notice if needed? 'y • Make sure you have the name and emergency number of an on-site ~1 _ contact person in case you need their assistance. • _ - li a - d $ o ^r. slM~rK A spectacular location for weddings and receptions. Breathtaking views Spacious grounds Banquet facilities Indoor & Outdoor Settings On-site Catering W& U41ig e4& do ff 4&! information 541-548-2711 1 toll free 866-8oo-EXPO www. expo. deschutes. org n CD (D Q O 7 G (D O_ O_ 7 Private Banquet Facility 70 ((DDD Wedding Receptions DESCHUTES BREWERY. Rehearsal Dinners (~T Off Site Catering M ~',Off, AI R, / ~ ~ Outdoor Venue m ■ 20 n cD 3 0 s 0 0 t; N1 D NE) Y _ ~I I Ar of - ie~ 6j •X.tat ~~ll~ta m I f l naxr 0<,1 `Ot`w'y'F,L ;l",t Aa(j si'f ?r)rfj.f c~Jfl ~t B F* ~ } 541-693-9110 Bend, Oregon • www.seventhmountain.com What better place to beginyour marriage than in a romantic lodge setting or in a mountain garden with a pine forest asyour backdrop? From a simple ceremony to a lavish weekend wedding, we can helpyou createyour once-in-a-lifetime experience and take care of all the arrangements, leavingyou with nothing to do but enjoy the most important occasion ofyour life. Seventh Mountain Resort, offering full catering and wedding services for weddings 4 50-350 with all the amenities of a full resort. SEVENTH MOUNTAIN RESORT i ~ y, SaN on the River in the Heart of Bend 4, T... L~ qx a. _ i~ , N I 11() 1 I i & (:O\ (866) 617-7294 www.riverhouse.com a Ilk -z 4 ' I ~iR ~ ~ g~a> 3{ S 1 - ✓ Widgi C~reek~Go,lf Club The-perfect example f Central Ore on's a-ppea for your SyecialWeddiny occasion. outdoor Indoor Ceremonies and complete wedding recption facility available. Widgi Creek CGOLF CLUB For information please call (541) 382-4449 Ext.2 Dotes on Locations: N 0 0 00 M 0 2'1 Sunriver Resort - The best place to say "I do" $unriver Resort offers 36,000 square feet - of flexible banquet space to fulfill any wedding fantasy. Reserve a private banquet room including the new Homestead, the intimate Fireside Room or even the Great Hall (a locals favorite) foryour ceremony or reception. $UNRIVIR Oregon R E $ ® R T www.sunrive,resort.com THE HEART & SOUL of THE GREAT NORTHWEST ~i,ESTINA oION ~~r~v~_+ .S.d (-"*IkCall our catering office $unriver, n 593-4605 m rj O (D 0 0 CCD rD j (D fl G Q QO M D N 0 c G7 O_ (D N O 0 00 97 o' 22 n (D Q 0 (D 0 CD 3 m Experience the wedding of your dreams c` BEND GOLF AND COUNTRY CLUB Share your special day with ors and let us help inake your dreams come true! Reception facilities - for up to 300 people Beautiful outdoor wedding site Professional staff Buffet or plated dinner menus available Contact Lucie Umenhofer, Banquet Manager for more information at 541-322-5776 }4° ; .v~If~ 1.piQJ l~.iil f.~~*i✓J ~~Ja ' The Restaurant at Awbrey Glen features stunning golf course and ~r mountain views, and offers a beautiful facility to host your rehearsal dinner or intimate wedding ceremony and reception. ' 541-749-1326 catering@awbreyglen.com ::lg r ihty _ X14' 1 rl „ /~~P'ukBcRn IV ILI Intimate, beautiful settings that create a warm atmosphere for your event. Aspen Hall (helow) Located in Shevlin Park, this hall has a huge stone fireplace and wood framed windows. Outside there is a deck overlooking the pond. Call 389-7275. Hollinshead Barn This historic farm within Bend is surrounded by open pasture. Two levels inside with hardwood floors. Call Chris Larsen for more information at 389-7275. Vi • a-. 4 r , I I 7 ,m P _ A'x A Connecting people to nature and to each other. : www.bendparksardrec.org Marcoulier Event Room (Bend Senior Center) This large room has a maple floor, natural lighting and a catering kitchen. Up to 300 guest capacity. Call Brenda for more information at 388-I.L33. PHOTO BY: APERTUREPHOTOGRAPHICS.COM 23 ■ ti t .,-s n m cc O i •.ia (D P V , Gina Wearin g Travel Counsellor (Central Oregon) Telephone: 541-536-1253 Fax: 928-563-1253 Email: gina.wearin@travelcounsellors.com Web: www.travelcounsellors.com/gina.wearin FLORIDA ST: 36577 CALIFORNIA ST 2085208-40; IOWA ST. 856; NEVADA ST 2007-0045 n N 0 o' NC CD Q CQ .90 m cD m O c n m C c D CD N O O 00 rn SZ O 7 ■ 24 n m Q O CD 0 m 0 F J,I 6 B It C Wiz. Photo by: Denham Daniels Photography 6 "4 wl ~ arm _ - - ~ All i ^y. r ~ AAA e 5 Photo by: Lange Photography Photo by: Alexis Goff Photography Photo by: Rachor Photography gelatin, fondant can be rolled out, draped over a cake and smoothed to achieve seamless, porcelain like surfaces. Although fondant is beauti- ful, many consumers still prefer the taste of the more traditional butter cream icing, which also can be fashioned to look smooth or patterned. NO matter what your taste in icing, it's the decorations on the cake that set it apart from the rest. Fresh flowers are continually grow- ing in popularity. This is due not only because of the simplicity and availability of unique flowers, but also because they are often more reasonably priced than a detailed decoration. The versatility of fondant makes it possible to recreate a lace pattern from the brides dress, showcase a special pattern that is loved, or visually interpret a desired theme. To lessen preparation time and ultimately the overall cost of the cake, some decorators now buy some decoration items pre-made. I.e. - gum-paste flowers, rolled fondant and butter cream. Let us not forget, the essence of every creation is the "cake". These amazing works of art are designed to be eat- en. So what separates the "best" from the "twinkys"? The answer is "high-quality ingredients". The most renowned cake decorators advise using cake flour instead of all-purpose flour to make sweeter, softer cakes. They also reccom- mend all-phosphate baking powder to avoid a bitter aftertaste and highly granulated sugar to obtain a lighter texture. Make sure to sample cake from any designer you are considering. Looks are great, but it's the Taste that reigns supreme! After all, a wonderful dessert is the "icing on the cake" to a magical wedding day. Notes on Cake Design: ~ c ( X } d n 0 o' 0- 27 M ((D 3 (D 0 c n (D N O O 00 2 o' 25 n CD 0 0 N 0 7 (D N C) N N o- a 0 m Q 97' D co 90 rn m (D N O C n (D c Q m N O O 00 m 2 O 26 n (D 7 0 0 CD cc 73 O CD CD rn P-s I~. t s• F 4 i 44pw- When it comes to food for your event or wedding reception, the options are infinite! Your choices ci,n rawfi hors d'oeuvres, to a 5 course sit down feast. With so many choices, what direction do you take.'' With soli, purchase, prepare and serve all the food in a timely fashion? The answer is.... To find a qualified caterer!. Whether you are having your reception in a beautiful resort facility or in a quaint backyard setting, a professiml can help make your visions come true. Not to mention reduce your stress level by a TON! A professional cJ l; nary delights that will look beautiful, taste extraordinary and fill your site with amazing aromas bound to peak 41h guests. Hiring the right professional caterer is a very important decision. It's most important to f = individual to provide every aspect of the presentation that you envision. 11€' meetings as well as aprivate tasting. Ak ith so manv culinar, stylb to choose from, don't jump at your first inter iew, C Ask for references and check them out! . Once \ou make a choice, make at your chosen %enuc are elk the needs oi'vour eater; v ers are fatnibar akg i t enues by next k' You need to be confi- ~m dent your caterer will be completely prepared for each aspect of the evenings program, from the "receiving line", to the "throwing of the rice". And lastly, make sure to have all" your questions answered and every item and time line written into a formal contract. This contract is your assurance that your vision will become reality! Bon apetit! 40~,Astes 8: i_ 7 4 4 ay 7 , J14 a 11NC:i-` JOE l :tom' ~CJDJ ) J www.incredibleedibles-catering.com 388.1104 Bringing Style and Perfection to Any Occasion N 0 o 27 o' F-M*J n (D Q 0 cB 0 7 (D (D N N R , 1 Take your marriage endeavor into forever With over 800 stores nationwide, a great selection of cherished brands, and the most comprehensive wedding website and registry manager, it's easy to fall in love with Macy's Wedding & Gift Registry i V CYS Wedding & gift registry macysweddingchannel.com 800-638-9656 TOM n N N 0 o' m o_ a 90 `m 3 (D 0 c n CD c 0 N O O W M 2 O' D Y flT* v n Clowning, Singing Telegrams, Balloons, Stil1walking, Game, 4 =ace Painting, !Magic and more! Tina Dyers, Ching Fain Officer 29 ,y:Langa Pho?ograrr , n 0 O cn O (D N hj. C) N cD a 0 o_ ' 7 co 90 m m N O c n (D N N O O 00 m 97 O 30 n (D 0 co O N PF ~l otnlnc (QC r,y Lei -'m o u S. ..iI~EL f" All, 1 ► 4 m n (D N CT- Q 0 m Q a 90 m m 70 (D 0 C n CD G) c C CD N O O co m Q O31 N a 0 (D 0 m m m C) CD 0 0 O NC C 0 Q Q N rn m z m 0 (D (D N O O W rn Q O 7 32 f 0 0 m 0 0 CD CD y~ ^J we've got you covered iv-vvm-.'.iilli sphoto. com 541318- 537 7 Notes on Photography: tti Wv~ 'n v~.z ;:aw r- 3r~~~~ ouz` r`he inner ~o~stgr ire e1/ery/one i a ~ ~C'' a jar pp 59.4990,--'--- http://www.rachorphoto.com inforachornhnfn rnr a Darn t} ,c;,b PhotographV Nigh Quality Digital Images ( C N T Q O NC Q 917 J PO N 0 c n (D G) cD N O C) M o_ 0 J 33 wwvA~.St0ttj or, tudio 404 - video production photography A Bend, Oregon 541.389.6829 toll free 866.788.3404 www.studio404photography.com r~ c n (D J 0 0 0 O N N 'e A 00 , g.. S3 „sky h v <701 rv O O W rn o_ O 7 34 N Q 0 m 0 CD (D 71 Deciding to hire a )rofessional event consultant or coordinator can be the `smartest choice" in your entire event process. These professionals can save you hundreds of hours of time. They can also save you money in the long run by using their connections with local contractors and professionals to obtain discounts and special )rivi- leges not given to brides that book individually. Quite often, the time and money saved by utilizing the talents of a consultant/coordinator easily balances the cost for his or her services. In this year's edition, we have chosen to feature three actual events coordinated by three individual event planning groups. The ahoto essays to follow, display visual montages that demonstrate the cre- ative character and overall atmosphere of each event. From flowers to food, and chairs to china, each organizational and creative aspect of the events are skillfully woven into a polished, finished product that encapsulates the vision of the respective clients. To bring each vision to fruition requires the combined talents of a multitude of artisans. Florists, Cake Designers, Artists, Photogra- phers, Renal Professionals, Chefs, Musicians, DJ's and many more make up the cast of characters that are essential to stagi rig a successful wedding o- social event. It's the Coordinators job to be the "super glue" that brings all these pieces together and assists them :n function- ing cohesively and efficiently. In every case, the overall success of the client's vision is dependent on how the colors, textures, slapes, sounds, aromas anc tastes excite your senses. You be the judge! ~ woot (5 uvii Angela Sweetman Mobile Party Planner & Event Coordinator .j M + - \ G111.1 DE5.."... "MOS - 541.504.2529 l Phunc 1541! ;87.1'35 nemone,etmed(imp,corn crN lnt All cif Cetlcr;il ~)reL*o❑ rnc!morie,ctca"edd,mgs ron; Evelyn ipso ant ~v Consultant and Officinnt i t~ 4 *7 i ox W.A `~s era \ a .~""loll ~I • Distinct Evan Uc i~xt and Even~_ Cm rtlinating ]'::I t1 '322 9355 F:541 389 7545 to Remember alfairtoremembennet E e t ?1 asweetevent@hotmall.com Celle 541-390-6491 00ZHURUM SOphi st-kc" ie This wonderful, Jewish wedding was in early June 2007. The bride and groom desired a natural, organic decor with an emphasis on elegance, romance and tradition. The breathtak- ing home location, was a dramatic setting for this intimate gathering. Colors of cream, pale yellow, lavender and shades of green adorned flower arrangements and table settings. ac- centuating the spring atmosphere. Even the signature "lemon-ginger martini" fit the scheme. Square tables and dinnem arc bolstered the contemporary atmosphere. The ceremonial "ch- uppah" was decorated with butterflies to honor the bride's grandmother. Grandma's butterfly pins even appeared in the bridal bouquet. A magnificent and sensual celebration! d: 4 r e a 77M 1 Y 7 M1Y 71 v k~ .aaS .r~.c~ ^•.r ~4. 1 F LF 4 ~E C) O- Q o' Q a CO P. M m N O c n N C. O W M Q 0 35 n (D O_ O (D 0 O (D N The SUnriver Great Hall was the backdrop for this elegant fall. tradition rl wtd , aisle, to the Signature floral mono--' ding. From the rose petal strewn processional grams, every design aspect was striking and edgy! The overall decor concept featured earth tones and deep chocolates accented with colors of ivory, and char r, ' trcuse. Bold, dynamic floral centerpieces with cascading fronds of orchids de- # fined guest tables. The sheer green chiffon bows surrounding. each chair back softened the all Loud atmosphere. White circular dinnerware complemented the Q large circular table. The traditional Lithuanian "pulled pastry" wedding cake was visually dynamic and delectable! < Nt t a" CO Q - - ` - rs O W 9k" 36 ! t a 4 (D ML i r M d t' 6 lie y ~ AmA Owl, t 40W n 0 o' N Q QO m I O C n (D - N 0 0 00 rn 38 n N O 0 O 7 (D 7 This exceptional summer wedding featured classic black with bright red accents. Every design aspect carried the bold, powerful color scheme. From the bridal gown LO the elegant table settings, dynamic crimson emblazoned and adorned the setting and the decor. Lush, red rose centerpieces accentuated the rec napkins and dynamic d gold charger plates. A gorgeous floral arch framed the couple as they said their vows / with rugged mountains peak in the background. Beautiful red & white rose bouquets complemented the elegant black bridesmaids dresses. Sensual chamber music filled the mounta:.n air with an atmosphere of simplistic sophistication. 1 r Y l t V -It7 T 4 I$i v F r' # ,ter n N N a o' N 27 7 rp (D a 70 (D N n (D G7 c m N: N O O Co rn 97 0 7 ~'S3 r ~µH( 1'fpj ~ r L 39 f % ow:,... " Pj~~~r,,~ ~ r,~,rr~iclrr W, Si Looking great on your wedding day takes a bit of planning. The process should begin months before your big day ,,,id should be more of a lifestyle than a quick " IlLiff and buff." N,(~ matter-what beauty tips YOU employ, there is no exception for proper diet, exer- cise and rest. They are the absolute Foundation for a healthy com- plexion and an attractive figure. They also help to keep you physi- cally strong, mentally sharp and stress free. Once you have established a solid healthy regimen, the next step is to search out an experienced, professional cosmetologist, and esthetician. Thev can help you in selecting styles, procedures and personal products that will complement your individual color, shape and personal tastes. The excitement of netting married can sometimes cause strange irrational, emotional decisions Don't fall prey to the "gotta change everything." syndrome. If you've always worn your hair down, maybe you should reconsider a dramatic up-do. If you normally Nkcar minimal makeup, don't make your wedding day the "testing ground" for a total makeover. Your natural beauty got you here, just go e~ ith it! If you do plan to change the color of your hair or do any semi-per- mancnt cosmetic changes, plan to do so early in case there are any unpleasant side effects. You can plan to make small adjustments closer to the wedding like touch-up color or eyebrow waxing. All your personal finishing touches can be added just before, or on your wedding day. And keep in mind, the best professionals stay extremely busy, Consequently, book appointments EARLY! n CD 0 0 CD PH CITO 8Y: APE FATLJRE PH ❑TOG RAPH~CS.COM and I f t'. ` eeF J ~i Vi I iwi- /.44 4 541-382-3636 www.Central Oregon Wedding Flowers.com 67 ~The Posie Shoppe Throughout Central Oregon r 1 h~1 ' ~ HOTO h.'F'epTA OEM& 4 SEASONS FMORIST m N o- 0 o' a 27 QO T N 0 c n G) c E N N O 0 co m o' 41 f n 3 4 O (D 0 O m 7 (D n N Q N y Q Q l m CD ~ 70 Q m r N . o O 00 m Q- >w`, fib 42 Q %Y CD o m m c a, Wow } 7 R, F .°Y i ~ I ± 1 r ~ 9 m~ E9t s s ~7 q IN6 &4 4 a e r G; t n a . ~'54, . 1 - a s a to Rim, 4Y ?Z ,'r y; pe~siiau, Daniels PnQL(graphy 2 E Nothing captures the true essence of an event like a "video." Videos provide not only visual impressions of all those present, but also the voices, the laughter, the music and ambiance of the setting. Photos alone, cannot provide you with the clank of the silverware or the rhythm of the bass guitar. With a video, you receive a two dimensional representation (both visual and audible) of the actual moment in time. Just as with photographs, videos document memories. They supply us with a window to important moments in our lives. However, they also offer an additional advantage... the ability to relay personal sentiments. This becomes especially valuable when shown to guests who were not able to attend. They can see and hear exactly what transpired! Just as it happened! Word for word! What a thrill! Videography packages are as different as puppies in a litter. They can range from a single camera shoot, to a multi-camera operation involving several fixed cameramen and possibly a mobile unit for isolated close-ups and details. In every case, the focus of the finished product should be totally up to you. Some couples prefer documenting just the ceremony. Others want a total documentary of the entire wedding day. It's the videographer's job to capture the footage that will satisfy your concept. Make sure you feel comfortable with their talent and their understanding of what you want to see on the finished product. Once you make a choice, make sure to get EVERY DETAIL of your desires as well as your expectations of the videographer on a written contract. Never proceed without a WRITTEN CONTRACT! 43 Lastly, try to imagine yourself 20 or 30 years from now... trying to explain to your children exactly what your wedding day was like! Imagine being able to slip a DVD into a machine and have them see... and HEAR, not only their mom and their dad, but relatives whom they never had the chance to encounter. What a rare and magical opportunity! Csscs es Videography Capturing the sights, sounds, and emotions of your wedding day' wwwcascadesvideography.com 04 event videography 1.888.349.4235 vwvw.celebrationsdvds.com N O C) ro 00 M Q o 0 o ~ m 0 Y L 44 n 3 a 0 rn 0 ((DD Visit our iPteractive website: www.sterllingtolent.com mice: 541.389.1995 Cell 541.419.4251 Prot,iding tho Northwest with high quality, p:ofossional ente oinment sire 1982 Cod for a FREE Consultation t. ii i Ilk 41 lad 14'%; 1 l H f f Whether simple and sedate, elegant and sophisticated or utterly wild and outrageous.... everyone has an idea of what kind of MOOD they envision at their wedding. In each case, a unique group of en- ergies distill to create an atmosphere that will permeate your entire event. While the choices of venue and decorations are the foundation for setting the TONE... Entertainment is the heart of the matter! The choices in entertainment are as varied as your imagination. Each choice selected carefully can create unique physical and emo- tional responses. Maybe you have dreamed of having a sophisticated string quartet playing beautiful classical pieces in the church as the guests arrive. Possibly you've imagined an incredible 16 piece or- chestra keeping all 350 guests dancing till the wee hours at your recep- tion! No matter what your vision, the final choice will certainly make a difference in everyone's overall experience of your wedding. One of the best ways to find what you're looking for is to contact a professional talent agent for help. They have extensive rosters of artists in a myriad of genres. They work with artists on a daily basis and can save you hours of time that you would have to spend search- ing the yellow pages, making long distance phone calls or cruising the local pubs. They also have extensive knowledge of the technical requirements of groups and artists; which for the novice can seem like a foreign language! Whether it's vocalists, harpists, duo's, bands, orchestra's, comedians or specific types of musical performances, a local agent can be your best bet for "One Stop Shopping." Before making afinal decision on musicians, always request a demo tape or CD of their music. Most acts nowadays have websites which can provide you with both audio and video samples. If a video is not available, try to catch them live at a local performance. Seeing them live can often answer a lot of questions for you. No matter where the event is held, it's always necessary to determine the electrical requirements of the act. This is where a qualified agent can really save you some headaches. This information is usually located on the artists technical rider which is included with the contract. Every group will have different requirements depending on the instrumentation and size of their sound system. Make sure your facility has adequate stage space and electrical power. If they don't, it's always possible to rent a small portable generator. Once you have made your musical selections, ASK FOR A WRITTEN CONTRACT! Do not hire any entertainment without one! It protects both you and the artist by clearly defining what is expected of both parties. Make sure to specify all the required details of the evening on the contract. (Le. Arrival time? Set-up time? Exact times of performances in detail? Attire? Breaks - How many? How long? Discuss costs for overtime!) If the act is performing for the ceremony, make sure they have the music you are requesting and are fully apprised of the ceremony schedule. A good coordinator can work hand in hand with musicians on ceremony music and proper cues. Selecting seasoned, profes- sional musicians will ensure quality music and a smooth and efficient performance. I, c NOTES on Entertainment: f,. bdty Merger big band 13 Piece Padio Houf band S Piece TWicc A8 Nicc Duo 4;r Receptions o 6leddiligs C forties ' 541-382-7344 or Fax 382-1385 "Performing Throughout Central Oregon Since 1977" String quartet chamber music for your wodding, reception, party, or... Call for information Charles "Chuck" Hens' for free consultation (541) 389-8111 email: hens0o bendcable com wedtlin~s • Reweplions • Parties • Dinners • Social Uur r~pcrptim iJ ;utd mu.IcnGi a.rthi erin gs n.rd- nmxienfthebaroque.eh-icd as well as popular show tune,. Virginia Riggs, 541- 548-3503 or 541-923-0925 cD O' Q o' o_ Q s 9o rn to A ID O n CD c a rn N O O co Q O 7 45 Q O tD cc O N CD N n a 0 97 (o 90 T m N 0 n CD cD N 0 0 M 0 S 46 m 0 0 c0 Z, 0 m CD N 7 (D LI h rh, A- - j , r Awedding reception is a "celebration" honoring the union of two indi- viduals. Consequently, all in attendance are poised and ready to have a good time! Over the last decade Disc jockey entertainment has become more and more popular due in large part to their ability to provide such a wide variety of music at a resonable price. With the infusion of laptop computers and digital technology, most DJ's today have literally thousands of songs by the original artists at their disposal at a miliseconds notice. That means that almost any request you can come up with, from swing to today's music, will be cued and ready to go within seconds. PRETTY COOL! Moreover, if there is any specific music you would like played for any particular aspect of your reception, ifs extremely easy for them to download the songs on to their laptop and have them ready for you when you need them. Though technology has made the titles easier to access, it still requires a talented individual to incorporate all that technology into a presenta- tion that keeps your guests excited, involved and ultimately and totally entertained. The success of your reception, whether the party is muted and elegant or rockin' and rowdy, could well depend on the connection and expertise of your DJ. To this end ifs important to remember... "All DJ's are NOT created equal!" Anyone can cue songs from their ipod one after another. However, if you're looking for a professional DJ who will interact with your guests and act as the Master of Ceremonies for your entire reception, there are a few points to consider before you make your final decision _.PP- ..7 NOTES on DJ's ( ~ Y c r o • Is he or she PERSONABLE? A DJ with charismatic stage presence can really connect with your guests and keep the party going! • Is he or she FLEXIBLE? Weddings and receptions rarely run on shedule or without some "glitches." Make sure you are confident that your DJ can pick up the slack if necessary. • How much EXPERIENCE does he or she have? It's always good to know how long they have been in business and if they can provide you with any references. • I-low many SONG TITLES does he have access to? Ask to see their music list and make sure that his list includes your favorites and those of your family and friends. • What kind of SOUND EQUIPMENT does he or she use? Even more important, do they bring back-up gear in case of any equipment failure? • Will their A i i IRE be appropriate? There's nothing worse than an elegant affair with a DJ dressed in shorts and a T-shirt! • Will the DJ be able to EXECUTE THE ITINERARY? Someone needs to be responsible for orchestrating the "Champagne Toast," "Garter Toss," "First Dance," etc. • Is he or she INSURED? Many facilities require that your vendors carry liability insurance up to 1 million dollars. • Ask for a DETAILED CONTRACT. Check all dates and times and be specific about the base price and any additional charges that may apply for travel, overtime or extras. 0f IN B, ~ R, W -A Professional DUL Services Sound & Lighting - r i M, ah,;,ng receptions FUNfo.,r over25 zJears e r e with music for a111 ages: 1221 NE Hollinshead Dr. Bend, OR 97701 R Q. Because you know hgu3 important the music is. "Killer Whale Audio is so thorough and professional... We had absolutely no worries. You know Ed loves his job!" Check availability and lock in KWA today.1 www.killerwhaleaudio.com Toll Free tt"' 1-888-353-8229 (1-888-DJ-DUBAY) dandubay@aol.com www.dandubaY.com neop,enr or the national Association of nobile Entertainers "Endorsed Professional Entertainer" Certificate www.starproductionsdjs.com Exceeding Expectations since 1981 'r,ww, a N O O co M 97 o' 0 47 f a a s 0 0 V, .r ~r~ v( Associations Central Oregon Event Professionals Association ...................48 Beaut High Maintenance Salon 39 Bridal Salons n Bend Wedding & Formal 12 F Cordially Invited Back Cover a Cake Desian 25 o Designer Cakes & Flowers Catering 27 Q Incredible Edibles 34 5' Dawn G Events co Ceremony/Reception Sites 20 < Alder Creek Ranch/Aspen Lakes Z Aspen Hall & Hollingshead Barn 22 I Awbrey Glen 22 Bend Golf & Country Club 22 CD Bend Senior Center (Marcoulier Event Room) 22 Deschutes Brewery Mountain Room 20 (D Deschutes County Fair & Expo Center 19 Ghost Rock Ranch 22 o Lavender P3nd 20 M Seventh Mountain Resort 20 Sunriver Resort 21 22 ° The Gardens at Flying Diamond Ranch The Riverhouse 21 Widgi Creek Golf Club 21 Consultants/Coordinators A Sweet Event .....................34 An Affair To Remember 34 Dawn G Events 34 Memories Etc 34 48 Posh 3 Disc Jockeys Dan Dubay 47 John Bramhall Entertainment 47 Killer Whale Audio 47 Star Productions Entertainment Services 47 Live Entertainment Betty Berger Big Band 45 Cascade Chamber Players 45 CD Dove String Quartet 45 , as Sterling Talent Inc 44 Floral Design ' 41 ED s 4 Seasons Florist Autry Designer Cakes & Flowers 25 LeFleur Jardin 41 D The Posie Shop .......................41 Gift Registry Macy's 28 Jewelry Fred Meyer Jewelers Inside Back Cover Kid's Entertainment Just for Fun 29 Dfficiants 9 Ceremonies of Life Ivy Creek Wedding Services 9 Personalized Weddings 9 Weddings With Heart 9 Photographers Alexis Goff Photography ........................33 Aperture Photographics 32 Dersham Daniels Photography .........................33 Dornbusch Photography 33 Elegant Images Photography ..Inside Front Cover Langa Photography 33 Rachor Photography Stott Shotts Photography Studio 404 Photography Tullis Photo Rontals Audio Visions Plus Cascade Wedding & Events Central Event Rentals Elevation Tent Rental Incredible Events O'Brien Events West Coast Event Productions Trans iortation Star Limousine Travel/Honeympon Travel Counsellors Videoaraphu Cascades Video rah Celebrations Event V ideography Weddina Events Bravo! (Central Oregon Wedding Showcase) Bridal Survivor Wehsites Central Oregon Weddings.com Central Oregon Events.net 33 ..33 33 32 ........15 .........15 .........15 ........15 .........15 ........14 .........16 .....13 23 .43 .43 8 ..48 ..48 I Wakeup wookday mornings with the Dave & Bryan motnin-1, show! I Visit for contest details. Central Or gon ~ nat s s o c i a t ; n Need help finding professionals for your next event? Call for information 541-593-1766 www.centraloregonevents.net J ti INTRODUCING THE ® PRINCESS CUT COLLECTION -EXCLUSIVELY AT FRED MEYER JEWELERS - 1 Ct. tw. $2,999 item 162 the brightest star" BRILLIANT BY DESIGN Every Sitara Princess Cut Diamond is precisely cut with the ideal number of facets, producing unparalleled fire, sparkle and brilliance. This superior Light Performance is independently measured and certified by GemEx Systems, providing added assurance of the diamond's exceptional quality. 1 /3 ct. 1 /2 ct. $1,099 $2,199 item 158 item 159 i j 1 ct. $6,799 item 161 yf ;r ~ f 1 1 a~ ~ ~ ~ T {i t ~ . f + 3/4 ct. $3,999 item 160 "ForAll Those Special Times" ~EME~t~ 61535 S. Hwy 97 Bend, Oregon (541) 385 - 6640 • eBridal" Forma"l-Wear .g~:.. 4 3 4 t . str` Y 4.. t • Y ~f a F . d k y t iil'v TYI~ } a 3p e " 1 'fS Y~ , k j 7 3 D