2009-1174-Resolution No. 2009-041 Recorded 4/28/2009DESCHUTES COUNTY OFFICIAL RECORDS CJ 200901114
NANCY BLANKENSHIP, COUNTY CLERK
REVIE ED COMMISSIONERS' JOURNAL
1��L 04/28/2009 09:44:58 AM
LEGAL COUNSEL !1111111111111111
3174
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008-2009 * RESOLUTION NO. 2009-041
Deschutes County Budget and Directing Entries
WHEREAS, attached is a request from the Sheriff's Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office,
Contingency $23,000
TO: 255-4100-421.94-25 Deschutes County Sheriff's Office,
Special Services, Snowmobiles $23,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this a a nd day of April, 2009.
ATTEST:
e
Recording Se retary
PAGE. I OF I -RESOLUTION NO. 2009-041 (4/22/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chi
DE IS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Page I of I
Lacy Nichols
From: Lacy Nichols
Sent: Monday, April 13, 2009 9:52 AM
To: Lacy Nichols
Subject: FW: Attached Image
From: Marty Wynne
Sent: Monday, March 23, 2009 12:49 PM
To: Lois Brice
Cc: Kelli Omoletski; Lacy Nichols
Subject: RE: Attached Image
Lois,
Looks good to me -- we'll let you know if we need any additional information.
Marty
From: Lois Brice
Sent: Monday, March 23, 2009 12:06 PM
To: Marty Wynne
Cc: Kelli Omoletski; Lacy Nichols
Subject: FW: Attached Image
Marty, we need an appropriation transfer... Jim is out of the office until Thurs. however I
attached all of the info.
Is this good enough for you to start the paperwork or do you need something from the
Sherif f?
I will send the original capital outlay to Kelli.
Thanks,
Lois Brice
Deschutes County Sheriff's Office
63333 W. Hwy 20
Bend, OR. 97701
541-385-3247 office
541-389-4454 fax
From: SO_Copier@deschutes.org[mailto:SO—Copier@deschutes.org]
Sent: Monday, March 23, 2009 9:03 AM
To. Lois Brice
Subject: Attached Image
4/13/2009
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DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure Sheriffs Office Two 2 Seat Snowmobiles for SAR
(80010 Title III Reimbursement)
2. Department 255-4100 Special Services/SAR
3. Budgeted Amount FY08/09 $ 15,310
Less: Prior Expenditures $ 18,000
Remaining Budget $-3,090 See attached appropriation transfer
Note: The two new snowmobiles are replacing one snowmobile 1.3 year old and is inoperable
due to an electrical problem. The second snowmobile is 7 years old and is inoperable due
to major engine failure. Repair is not cost effective.
4. Charge to: 255-4100-421.94-25
FOIXI Dept /}iv BAS Ii oWObj Pr**i
5. Bids Received: Written Yes Oral -- None
Bid Detail: Name of Firm Amount Comments
Venture GT Pro Caliber $19,260 Required 2 seat model
Pro Caliber is a local firm where the Sheriff's Office has purchased snowmobiles before. The Venture GT
sold by Pro Caliber has the SAR required two seats. Other models/vendors did not have this feature.
6. Initial Purchase Replacement Yes
Replacement Information:
Justification for
Replaced Asset Number 7310 & 7308 Make Aitic Cats
Year of Purchase 1996 & 2002 Model 550 & 600
Original Cost $5,000 & $5,616 Serial 9638717 & 115017
ADDITIONAL, INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF IF, Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer
required) :
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must he attached to COEAF (See Attached)
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE .- Item purchased prior to COEAF approval
REASON
Department Head
)finance Department view/
County Administrator Approval
County Commissioner Approval
(If over $25,000)
Submit form to the Finance Mpartment for review and approval.
Date 3.12-3-10%1
Date
Date
Date