2009-1187-Minutes for Meeting April 06,2009 Recorded 5/7/2009DESCHUTES COUNTY
PUBLIC SAFETY COORDINATING COUNCIL
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Monday, April 6, 2009
Allen Room, County Administration Building, 1300 NW Wall, Bend, OR
MINUTES OF MEETING
Present were Judge Michael Sullivan; County Administrator Dave Kanner;
Commissioner Alan Unger; Ken Hales, Community Corrections; Jack
Blum, citizen member; Becky McDonald, 9-1-1; Mike Dugan, District
Attorney; Aaron Brenneman, defense attorney; Ernie Mazorol, Court
Administrator; Hillary Saraceno, Commission on Children & Families; Bob
Lucas and Brook Van der Zwiep Sheriff's Office; Carl Rhodes, Oregon State
Police; Shellie Smith, KIDS Center; Donna McClung, Oregon Youth
Authority; and media representative Hillary Borrud with The Bend Bulletin.
1. Call to Order & Introductions.
Judge Sullivan called the meeting to order at 3:35 p.m., at which time the
attendees introduced themselves. Donna McClung with OYA gave some
information on her background.
2. March Minutes.
Jack Blum moved approval; Brook Van der Zwiep seconded. Approval
was unanimous.
COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKDS CJ 7009.1181
COMMISSIONERS' JOURNAL 4514t1Y009 08:18:35 AM
3. Public Comment. IIIIIIIII 1111111111111111111111
None was offered. 2000-3187
Minutes of LPSCC Meeting Monday, April 6, 2009
Page 1 of 5
4. FY 07-09 State Grants.
Ken Hales discussed this biennium's Oregon Youth Authority (OYA)
and Oregon Department of Corrections (DOC) grants. Mr. Hales passed
out documentation (see attached, marked as Exhibit A). The attachment
identifies the reductions. Next year the gang grant will be eliminated.
He did not know what the reduction would be for next year's OYA
grants.
Donna McClung said in addition there would be reductions in closed
custody beds and OYA foster care placements are eliminated. The beds
are being monitored pretty closely on a consistent basis. For the secure
beds for youth in custody, a cap is applied to each. Some counties pool
beds and manage a regional cap. Mr. Hales said a condition of the
diversion grant is to stay below cap. He said the last time juvenile
directors met that the total of all counties was a little below the statewide
total cap. Ms. McClung said on of the things they are reviewing is which
youth can be served with wrap around services.
Mr. Hales said the juvenile department uses OYA grant funds to finance
therapeutic foster care and functional family therapy as alternatives to
OYA commitment.
5. Child Abuse Intervention Protocol.
Shelly Smith said several years ago it was mandated to have a team come
together to work on child abuse issues. Recently, the MDT (Multi
Disciplinary Team) protocol was updated. The mission is to bring
together all agencies with objectives being to protect children from all
angles. The team consists of law enforcement, mental health
representatives, and medical physicians, all familiar with child abuse
issues. They meet twice a month and are able to talk about cases, what is
happening and what services are available. They took each piece and
combined all protocol to have one document. The MDT protocol (see
attached, marked as exhibit B) covers everything on the back of the
handout. MDT offers quarterly training, the last of which had 65 people
in attendance open to those in the tri-county area. The next training topic
will be trafficking.
Minutes of LPSCC Meeting Monday, April 6, 2009
Page 2 of 5
Mike Dugan said Stacy Neal from the district attorney's office has
attended MDT Training. With modifications of protocol working much
better, results are also better. Ms. Smith said there is a need for a secure
internet portal which would provide more statistical data at the end of the
year.
6. Proposed Legislation.
Mr. Dugan said they are struggling in trying to figure out what kind of
budget everyone will receive. Last week the public record exemption for
concealed weapons permits was discussed. It will require the sheriff to
give a certified letter to every person who holds a concealed weapons
permit every time a public record is requested. The estimated costs are
about $12,000 annually. If this is requested often, the sheriff could have
a huge bill every year.
A number of legal and criminal law items may be affected depending on
how much costs are. If it has to do with money referred to ways and
means, it usually dies there. We should be vigil about those types of
things; MDT being a perfect example.
As far as pressing legislature, he thought everyone needs to keep on eye
on their budget. There is a possibility of repealing BM 11. The Senate
and the House said they were opposed to it. They will need 60 votes to
repeal the measure and they do not have those.
There is some discussion of delaying BM 57. It will be impossible to
delay it or repeal it as it needs 60 votes; 40 in the House and 20 in the
Senate. He did not feel there would be 40 votes in the House.
He suggested a way to look at budget issues is to look at current
population in prison. Of 7000 inmates, 1500 with serious charges have
not qualified for parole. They could look at some of the prisoners, how
much a day to house, then how many days would it take on early release
to save $1 billion.
The Governor's position is that it would be preferable to not put them in
prison as opposed to letting them out in mass. On BM 11, if you say
seven months, you are going to do seven months. The district attorney's
Minutes of LPSCC Meeting Monday, April 6, 2009
Page 3 of 5
believe to turn and undo the policy established over the last 20 years is
doing business in a poor way. Measures 57 and 11 will not let inmates
out that early.
Mr. Hales said the community corrections workgroup recommendations
involve what kinds of things need to be done to reduce supervision costs.
One would be to allow certain persons on supervision to become
unsupervised after completing 50 % of time. Mr. Dugan said the district
attorneys are opposed to that. Mr. Hales said they are also talking about
good time off. Mr. Dugan said for every day you comply, you get a day
off.
Mr. Hales said another part is getting some guidance on how to supervise
them. Mr. Dugan said that is fine but he did not think there was a model
to show us who should be supervised and who should not be. It just says
everyone gets supervised, it does not address high risk over low risk.
Lane County does not have enough money; therefore hardly anyone there
is supervised. Each county is different but we do not need to be one of
the ones doing supervision poorly. This year they have been
concentrating on House bills. The House judiciary committee is a little
more conservative than the Senate.
Dave Kanner said there was a piece that would allow presiding judges in
local judicial districts and the chief justice to impose a surcharge on court
fines. The money would go into improvement funds (buildings).
Mr. Dugan asked if the surcharge goes into any county fund you can use.
Mr. Kanner said he would have to take a look at it. He thinks the justice
court funds would come to the county and the circuit court funds would
be only for circuit court improvements. Judge Sullivan said this is
proposed to provide resources whether it is adopted or not.
Mr. Dugan said the judge has to open up special files if someone needs a
writ of assistance and they would have an $8.00 filing fee. The court does
not get any of the fee. There are all kinds of things the court is required
to do at a minimal fee that does not pay the court costs. The money
generated all goes back to the general fund.
Judge Sullivan said they have agreements right now where there is
additional assessment allowed in supporting Mary's Place (75, 000 to
Minutes of LPSCC Meeting Monday, April 6, 2009
Page 4 of 5
80,000 a year.) There are filing fees for dissolutions and assessments for
fines, of which $5.00 goes toward security. It is not just the courts that
generate fines. They collect fines but do not write the tickets. Ernie
Mazorol said the agency who writes the ticket gets some of the fine back.
Mike Dugan said the same for alcohol related filing fees; some goes to
the district attorney and some to the State.
Mr. Dugan said one bill that will be going through federally could have a
dramatic effect on increased revenue. They can go through IRS and do
tax intercepts for child support. If the bill passes it could generate more
for uncollected fees. It would be a lot of money helping Commission on
Children and Families, KIDS Center and Saving Grace.
7. Other Business.
Mr. Hales said he had one item regarding the council membership. Two
council vacancies will be filled. He has two municipal participants, a
mayor and another city representative. He anticipates those vacancies
will be filled next by next month.
Mr. Mazorol said the ways and means committee will be in Bend on
April 27th if anyone from the council wants to talk with them. It will be
at COCC in the evening, standing room only.
Ms. Smith passed out blue pins for child abuse prevention month (April).
Being no further items discussed, the meeting adjourned at 4:20 p.m.
Respectfully submitted,
A-Recording Attachments
Exhibit A: Oregon Youth Authority, Oregon Department of Corrections
Exhibit B: Deschutes County MDT Protocol
Exhibit C: Agenda
Exhibit D: Sign-in sheet
Minutes of LPSCC Meeting Monday, April 6, 2009
Page 5 of 5
Attachment 2
Oregon Youth Authority, Oregon Department of Corrections
Current Biennium Grant Reductions
OYA Gang Grants Planned for FY 2009-2010
COUNTY
CONTRACT AMOUNT
FY 09 REDUCTION
FY 10
Clackamas County
285,000
(11,875)
0
Deschutes County
53,714
(2,238)
0
Jackson County
42,000
(1,750)
0
Lane County
95,000
(3,958)
0
Marion County
314,684
(13,112)
0
Multnomah County
400,000
(16,667)
0
Polk County
125,558
(5,232)
0
Umatilla County
48,800
(2,033)
0
Washington County
150,000
(6,250)
0
Yamhill County
61,717
(2,572)
0
Tot
al
1,576,473
(65,687)
0
OYA Diversion and
Ba
sic Grants Cu
rrent Biennium
Diversion
County
Diversion
Reductions
Basic
Basic
Reductions
Benton
$
152,144
($634)
$179,278
($747)
Clackamas
$
855,262
($3,564)
$1,007,799
($4,200)
Clatsop
$
76,767
($320)
$90,458
($377)
Columbia
$
112,599
($469)
$132,681
($553)
Coos
$
123,040
($513)
$144,984
($604)
Curry
$
35,509
($148)
$41,842
($174)
Deschutes
$
327,224
($1,363)
$385,584
($1,607)
Douglas
$
216,633
($903)
$255,269
($1,064)
Jackson
$
431,229
($1,797)
$508,139
($2,117)
Josephine
$
164,307
($685)
$193,611
($807)
Klamath
$
153,476
($639)
$180,848
($754)
Lane
$
684,275
($2,851)
$806,315
($3,360)
Lincoln
$
82,553
($344)
$97,276
($405)
Linn
$
257,195
($1,072)
$303,066
($1,263)
Marion
$
772,405
($3,218)
$910,164
($3,792)
Multnomah
$ 1,482,966
($6,179)
$1,747,454
($7,281)
Polk
$
147,137
($613)
$173,379
($722)
Tillamook
$
48,319
($201)
$56,937
($237)
Washington
$ 1
,283,522
($5,348)
$1,512,438
($6,302)
Yamhill
$
212,911
($887)
$250,884
($1,045)
CEOJJC
$
682,248
($2,843)
$803,927
($3,349)
TOTAL
$ 8,301,721
($34,591)
$9,782,333
($40,760)
Oregon Department of Corrections Community Corrections Grants
Attachment 2
Percent
Current
Total
April'09
County
Allocation
Q Allocation
Reduction
Allocation
BAKR
0.463
$130,386
$32,363
$98,023
BENT
1.128
$317,658
$78,846
$238,812
CLAC
5.849
$1,647,148
$408,841
$1,238,307
CLAT
1.195
$336,526
$83,530
$252,997
COLU
1.285
$361,871
$89,821
$272,051
COOS
1.845
$519,574
$128,964
$390,610
CROO
0.595
$167,559
$41,590
$125,969
CURR
0.534
$150,381
$37,326
$113,055
DESC
4.296
$1,209,805
$300,287
$909,518
DOUG
3.597
$1,012,958
$251,428
$761,531
GILL
0.085
$23,937
$5,941
$17,996
GRAN
0.138
$38,862
$9,646
$29,216
HARK
0.238
$67,024
$16,636
$50,388
HOOD
0.456
$128,415
$31,874
$96,541
JACK
6.057
$1,705,723
$423,380
$1,282,344
JEFF
0.654
$184,174
$45,714
$138,460
JOSE
2.649
$745,990
$185,163
$560,827
KLAM
2.32
$653,340
$162,166
$491,173
LAKE
0.235
$66,179
$16,426
$49,752
LANE
9.414
$2,651,095
$658,032
$1,993,063
LINC
1.452
$408,901
$101,494
$307,407
LINK
4.123
$1,161,086
$288,195
$872,891
MALH
1.228
$345,819
$85,836
$259,983
MARI
10.739
$3,024,231
$750,648
$2,273,582
MORR
0.218
$61,391
$15,238
$46,153
MULT
22.537
$6,346,688
$1,575,319
$4,771,369
POLK
1.442
$406,084
$100,795
$305,290
SHER
0.062
$17,460
$4,334
$ 13,126
TILL
0.717
$201,916
$50,118
$151,798
UMAT
2.639
$743,174
$184,464
$558,710
UNIO
0.68
$191,496
$47,531
$143,965
WALL
0.126
$35,483
$8,807
$26,676
WASC
0.707
$199,100
$49,419
$149,681
WASH
7.94
$2,235,999
$555,000
$1,680,999
WHEE
0.035
$9,856
$2,446
$7,410
YAMH
2.322
$653,903
$162,306
$491,597
TOTAL
100
$28,161,193
$61989,925
$21,171,268
Attachment 3
Deschutes County
MDT
Protocol
An Orientation and Member
Agency Guidebook
March 2009
Complete document available upon request
Attachment 3
DESCHUTES COUNTY MDT PROTOCOL
Table of Contents
General information .....................................................................1-2
Forward ..................................................................................1
Mission Statement .....................................................................1
Purpose ....................................................................................1
Objectives ..................................................................................1
Meetings ....................................................................................2
Case Review
Quarterly Meetings
Electronic Communication System ..............................................2
Investigation of Child Abuse .........................................................3-9
Physical Abuse ...........................................................................6
Protocol for Interviewing Children ................................................10-13
Safety Assessment of Child ..........................................................14
Removal of Children ....................................................................15-16
Criminal History ......17
Cross Reporting ..........................................................................17-20
Purpose of Cross Reporting ........................................................17
Cross Reporting Requirements ....................................................17
Department Documentation .......................................................20
Family Support ...........................................................................20
Mental Health .............................................................................21
MDT Structure ............................................................................21
Case Review Team .....................................................................21
Quarterly MDT Meetings ............................................................21
Confidentiality ............................................................................22
Records ............22
Grievance and Protocol Evaluation ................................................23
Role of Agency ...........................................................................24-32
Signatures
Complete document available upon request
DESCHUTES COUNTY
PUBLIC SAFETY COORDINATING COUNCIL
I ES
r, {
April 6, 2009; 3:30 pm
Allen Room, County Administration Building, 1300 NW Wall, Bend, OR
Agenda
I Call to Order & Introductions
Judge Sullivan
II March Minutes Attachment 1
Judge Sullivan
Action: Approve minutes
III Public Comment
Judge Sullivan
IV FY 07-09 State Grants Attachment 2
Ken Hales
Comment on OYA and DOC grant reductions
V Child Abuse Intervention Protocol Attachment 3
Shelly Smith
VI Proposed Legislation
Judge Sullivan
Allow Council members to comment on proposed legislation
VIII Other Business
Judge Sullivan
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