2009-1283-Minutes for Meeting June 01,2009 Recorded 6/15/2009COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKOS 0J 1409.1183
COMMISSIONERS' JOURNAL 06/15/2009 08:53;20 AM
III III IIIIIIIIIIIIIII I
111111
0 -i263
Do not remove this page from original document.
Deschutes County Clerk
Certificate Page
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statement, in accordance with ORS 205.244:
Re-recorded to correct [give reason]
previously recorded in Book
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 19 2009
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Susan Ross, Property &
Facilities; Erik Kropp, Deputy County Administrator; Jeanine Faria, Finance;
seven other citizens; and media representative Hillary Borrud of The Bulletin.
Chair Baney opened the meeting at 1: 35 p. m.
1. Finance Update.
Jeanine Faria gave a brief overview of the Treasurer's report and monthly
financial statement.
Interest rates continue to drop. The yield to the County was around 2% for May
but has now dropped to below 2%, which is the lowest in many years. The
County's yield is down approximately 5%, while the yield for comparables is
down about 12%. Total investments are around $131 million. (She referred to
the Finance update, a copy of which is attached.)
Revenue from taxes are holding steady now, but in the future it is expected this
amount will be short due to the number of foreclosures. Revenue from the
Clerk's Office is not as low as was expected, probably because of refinancing.
In regard to the Solid Waste Department, revenue is down so there will not be
as much transferred into reserves. The Health Benefits Trust fund continues to
increase.
2. Presentation of Offer on La Pine Industrial Park Property.
Representatives of the La Pine Industrial Group, the State of Oregon, Economic
Development for Central Oregon (EDCO), and Biogreen Sustainable Energy
Company gave a PowerPoint presentation.
Minutes of Board of Commissioners' Work Session Monday, June 1, 2009
Page 1 of 4 Pages
Lee Smith stated that LIGI, after some negotiations, are in agreement with the
present offer. There are a few changes desired by LIGI but nothing drastic. He
gave a brief overview of the project, which LIGI strongly endorses. Another
company that fits into to the type of work that Biogreen does would be a good
complement, utilizing the steam generated.
Rob Broberg, President and CEO of Biogreen Sustainable Energy, indicated
that the group works in conjunction with landfills, timberland holders and
others to utilize biomass materials to generate energy.
Larry Jellison of an energy consulting group based in Vancouver, Washington,
gave the details of the proposal from Biogreen for a 200,000 PPH wood-fired
steam generating plant in La Pine. Ten acres are needed, and employment
would be approximately 20 people plus up to 90 people indirectly. The average
water use would be about 300 gallons per minute, with around 50 gallons per
minutes discharged. They are required to follow EPA (Environmental
Protection Agency) and DEQ (Department of Environmental Quality)
guidelines and monitoring requirements.
The storage building would be about 50,000 square feet, and a boiler building
would be about 10,000 square feet, plus a 2,000 water pre-treatment building
and an office structure. All of the conveyors and piping are enclosed.
Water is the biggest issue; they may be able to use sewage treatment effluent
for the cooling tower. Discussions are taking place with the La Pine Water
District regarding sources of water.
If the Board is supportive, Biogreen and LIGI would like assistance in
explaining the project to the La Pine Water District and the La Pine Sewer
District.
Always a concern is air quality, which will meet or exceed DEQ and EPA
requirements.
They expect about 200 truck trips per day, or 40 trucks per day for a five-day
workweek. Fuel will be stored indoors and noise levels will be minimal. Ted
Scholer of LIGI said that there is a way to get trucks to the plant without a lot of
truck traffic going through town.
The benefits to La Pine would be local jobs, tax revenue and a liaison with
Midstate Electric. They would also upgrade the Water District supply system.
The project would provide about 100 construction jobs over two years.
Minutes of Board of Commissioners' Work Session Monday, June 1, 2009
Page 2 of 4 Pages
Biogreen has the fuel contracts lined up, is willing to work with the local
entities and can build as soon as it is possible.
Commissioner Unger asked what the biggest obstacle is. Mr. Jellison stated
that the water supplier, the La Pine Water District, needs to be willing to work
with them. Susan Ross stated that she has spoken with the Water District
engineer and she feels they are generally supportive.
Commissioner Unger stated that the synergy of having a plant like this in La
Pine would be a win-win for that area.
3. Executive Session, under ORS 192.660(2)(e), Real Property Negotiations.
The Board went into executive session at 2:40 p.m. Executive session ended at
2:50 p.m., at which time the following motion was made.
LUKE: Move that the offer from Biogreen offer be accepted, per discussions
held in executive session.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Other Items.
The Commissioner indicated that the Home Rule item needs to be moved to the
June 24 meeting because one of the Commissioners will not be able to attend
the June 10 business meeting.
In regard to a Planning Commissioner appointment, Commissioner Baney
indicated that she would like to see Ed Criss appointed. Commissioner Unger
said that he was the first choice, even though there were good candidates.
Commissioner Luke declined comment. An appointment letter needs to be
drafted for formal Board approval on June 10, and Mr. Criss should be
informed that there is a Planning Commission meeting scheduled for June 11.
Being no further items addressed, the meeting adjourned at 3:10 p.m.
Minutes of Board of Commissioners' Work Session Monday, June 1, 2009
Page 3 of 4 Pages
DATED this 1" Day of 2009 for the Deschutes County Board of
Commissioners.
Tammy Baney, Chair
D nnis R. Luke, Vice Chair
ATTEST:
Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, June 1, 2009
Page 4 of 4 Pages
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JUNE 19 2009
1. Finance Update - Jeanine Faria
2. Presentation of Offer on La Pine Industrial Park Property - Biogreen
Sustainable Energy Company; Susan Ross, Property & Facilities
3. Executive Session, under ORS 192.660(2)(e), Real Property Negotiations
4. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
If you have questions regarding a meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
June 1, 2009
(1) Monthly Investment Report
(2) April Financials
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Memorandum
Date: May 14, 2009
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find April 2009 financial reports for the following funds: General (001),
Community Justice - Juvenile (230), Sheriff's (255, 701, 702), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
Revised
Year End
$
Budget
Actual
Variance
FY %
Coll. %
Bud et
Proiection
Variance
RESOURCES:
Beg. Net Working Capital
$ 6,050,000
$ 6,461,433
$ 411,433
100%
107%
$ 6,050,000
$ 6,461,433
$ 411,433
Revenues
Property Taxes
16,181,583
18,662,295
2,480,712
83%
96%
a)
19,417,900
19,455,711
37,811
Gen. Rev. - excl. Taxes
2,189,824
2,345,357
155,533
83%
89%
b)
2,627,789
2,700,412
72,623
Assessor
717,742
926,469
208,727
83%
108%
c)
861,290
951,832
90,542
County Clerk
1,429,677
1,067,358
(362,319)
83%
62%
d)
1,715,612
1,294,819
(420,793)
BOPTA
10,915
15,216
4,301
83%
116%
c)
13,098
15,216
2,118
District Attorney
297,062
274,601
(22,461)
83%
77%
356,474
372,000
15,526
Finance/Tax
166,122
202,515
36,393
83%
102%
c)
199,346
204,000
4,654
Veterans
58,333
69,418
11,085
83%
99%
70,000
70,000
-
Property Management
85,067
85,075
8
83%
83%
102,080
102,080
-
Grant Projects
1,667
1,660
(7)
83%
83%
2,000
2,000
-
Total Revenues
21,137,992
23,649,964
2,511,972
83%
93%
25,365,589
25,168,070
(197,519)
TOTAL RESOURCES
27,187,992
30,111,397
2,923,405
83%
96%
31,415,589
31,629,503
213,914
REQUIREMENTS:
Exp.
Expenditures
Assessor
3,045,077
2,782,952
262,125
83%
76%
e)
3,654,092
3,429,092
225,000
County Clerk
1,291,108
1,235,506
55,602
83%
80%
1,549,330
1,483,678
65,652
BOPTA
51,519
49,822
1,697
83%
81%
61,823
58,850
2,973
District Attorney
4,012,718
3,779,004
233,714
83%
78%
e)
4,815,262
4,555,424
259,838
Finance/Tax
657,533
629,571
27,962
83%
80%
789,040
741,371
47,669
Veterans
197,471
192,919
4,552
83%
81%
236,965
236,965
-
Property Management
212,026
207,305
4,721
83%
81%
254,431
254,431
-
Grant Projects
88,987
87,299
1,688
83%
82%
106,784
106,784
-
Non-Departmental
964,352
741,245
223,107
83%
64%
f)
1,157,222
1,338,332
(181,110)
Contingency
4,491,322
-
4,491,322
83%
n/a
g)
5,389,586
-
5,389,586
15,012,113
9,705,623
5,306,490
83%
54%
18,014,535
12,204,927
5,809,608
Transfers Out
11,015,073
10,879,543
135,530
83%
82%
13,218,088
13,188,636
29,452
TOTAL REQUIREMENTS
26,027,186
20,585,166
5,442,020
83%
66%
31,232,623
25,393,563
5,839,060
NET (Resources - Requirements)
1,160,806
9,526,231
8,365,425
182,966
6,235,940
6,052,974
Beginning NWC per Proposed Budget
6,050,000
a) Current year taxes projected to be 91 % of levy. Prior year taxes estimated to be $360,000 more than estimated for FY 2009 budget.
b) Additional PILT receipt from Federal government, liquor revenue exceeds estimate.
c) A & T Grant is $134,460 greater than estimated in budget.
d) Clerk's Office revenues are projected to be less than budgeted, based on ten months of actual activity.
e) Expenditures will be less than appropriated due to open positions.
f) Due to estimated shortfall in Room Tax Receipts, additional $307,277 to Countywide LED. Due to estimated shortfall in Justice
Court Fines and Fees, payment of $126,167 will not be made to Countywide LED.
g) The Contingency in the Original Budget was $5,905,383. The $515,797 net decrease is due to appropriation transfers of
(1) $10,615 to Personnel in Assessor ($4,818), Clerk'($5,217) and BOPTA ($580) Departments, (2) $127,466 to Transfers Out for
Fund 115, (3) $200,000 to Transfers Out for CDD, (4) $15,328 Transfers In from Fund 170, (5) $10,078 to Capital Outlay in Clerk's
Office and (6) $182,966 of appropriation transferred to other funds (details below).
The net of $182,966 is due to transfer of appropriation to other funds: $127,466 - Crime Prevention Fund, $20,000 - Fund 145 and
$35,500 - Fund 120.
COMM JUSTICE-JUVENILE
Statement of Financial O
perating Data
Ten Months Ended April 30, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,090,000
$1,161,149
$ 71,149
100%
107%
$1,090,000
$1,161,149
$ 71,149
Revenues
Federal Grants
111,729
131,141
19,412
83%
98% a)c)
134,075
155,000
20,925
State Miscellaneous
42,500
23,198
(19,302)
83%
45%
51,000
51,000
-
SB #1065-Court Assess.
53,333
48,253
(5,080)
83%
75%
64,000
59,000
(5,000)
Discovery Fee
13,333
13,114
(219)
83%
82%
16,000
16,700
700
Food Subsidy
32,500
26,358
(6,142)
83%
68%
b)
39,000
35,000
(4,000)
Juvenile Crime Prevention
303,476
188,886
(114,590)
83%
52%
c)
364,171
374,770
10,599
Inmate/Prisoner Housing
50,000
79,500
29,500
83%
133%
60,000
95,000
35,000
Inmate Commissary Fees
417
650
233
83%
130%
500
800
300
Contract Payments
286,413
209,249
(77,164)
83%
61%
d)
343,696
230,000
(113,696)
Miscellaneous
250
364
114
83%
121%
300
364
64
MIP Diversion Fees
1,333
700
(633)
83%
44%
1,600
800
(800)
Interest on Investments
25,000
30,628
5,628
83%
102%
30,000
36,000
6,000
Leases
10,500
4,442
(6,058)
83%
35%
e)
12,600
5,050
(7,550)
Grants - Private
-
1,171
1,171
83%
n/a
-
1,171
1,171
Crime Prevention Services
-
7,856
7,856
83%
n/a
-
19,700
19,700
Level 7
75,000
40,000
(35,000)
83%
44%
c)f)
90,000
80,000
(10,000)
Total Revenues
1,005,784
805,510
(200,274)
83%
67%
1,206,942
1,160,355
(46,587)
Transfers In-General Fund
5,006,533
5,006,533
-
83%
83%
6,007,840
6,007,840
-
TOTAL RESOURCES
7,102,317
6,973,192
(129,125)
83%
84%
8,304,782
8,329,344
24,562
REQUIREMENTS:
Exp.
Expenditures
Community Justice-Juvenile
Personal Services
2,440,428
2,420,748
19,680
83%
83%
g)
2,928,514
2,920,000
8,514
Materials and Services
1,369,884
1,205,905
163,979
83%
73%
1,643,861
1,510,000
133,861
Capital Outlay
83
-
83
83%
0%
100
-
100
Juvenile Resource Center
Personal Services
2,411,979
2,088,265
323,714
83%
72%
g)
2,894,375
2,540,000
354,375
Materials and Services
172,978
168,810
4,168
83%
81%
207,573
200,000
7,573
Capital Outlay
83
-
83
83%
0%
100
-
100
Contingency
525,216
-
525,216
83%
n/a
630,259
-
630,259
TOTAL REQUIREMENTS
6,920,651
5,883,728
1,036,923
83%
71%
8,304,782
7,170,000
1,134,782
NET (Resources - Requirements)
181,666
1,089,464
907,798
-
1,159,344
1,159,344
Beginning NWC per Proposed Budget
1,085,000
a) Federal Grant revenue for FY 07-08 requests received in FY 08-09
b) Billing submitted monthly for reimbursement. Payments received to date cover July to March.
c) Reimbursements requested quarterly. Juvenile Crime Prevention adjusted for increased amount of award.
d) CEOJJC has placed the Administrative Analyst position on its payroll and assumed 100% responsibility for this position
as of October 1st. Projection reduced by $34,000 due to the ending of reimbursements from CEOJJC to partially
fund this position.
DHS payments expected to be lower than budgeted due to a decrease in number of youth in program.
e) Lease revenue less than estimated in budget due to Rimrock and Interfaith moving out mid year.
f) Budget for Level 7 revenues overestimated by $10,000.
g) Personnel Services projection reduced due to unfilled budgeted positions.
Sheriff - Fund 255
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Pro'ection
Variance
RESOURCES:
Beg. Net Working Capital
$ -
$ 138,600
$ 138,600
100%
n/a
$ -
$ 138,600
$ 138,600
Revenues
Law Enf Dist Countywide
16,684,584
14,378,039
(2,306,545)
83%
72% a)
20,021,501
17,284,482
(2,737,019)
Law Enf Dist Rural
10,306,517
9,322,599
(983,918)
83%
75% a)
12,367,820
11,017,688
(1,350,132)
Interest
-
38,848
38,848
83%
n/a
-
38,848
38,848
Total Revenues
26,991,101
23,739,486
(3,251,615)
83%
73%
32,389,321
28,341,018
(4,048,303)
TOTAL RESOURCES
26,991,101
23,878,086
(3,113,015)
83%
74%
32,389,321
28,479,618
(3,909,703)
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFE
RS
Sheriffs Division
1,867,755
1,840,804
26,951
83%
82% b)
2,241,306
2,196,306
45,000
Civil
987,274
942,909
44,365
83%
80% c)
1,184,729
1,127,000
57,729
Automotive/Communications
1,089,553
1,078,950
10,603
83%
83% d)
1,307,464
1,251,915
55,549
Investigations/Evidence
1,425,668
1,336,548
89,120
83%
78% e)
1,710,801
1,626,801
84,000
Patrol/Civil/Comm Supp
6,498,288
6,272,767
225,521
83%
80% f)
7,797,946
7,530,557
267,389
Records
554,753
558,495
(3,742)
83%
84%.
665,705
665,605
100
Adult Jail
8,218,756
7,507,461
711,295
83%
76% g)
9,862,507
9,232,390
630,117
Court Security
179,279
166,926
12,353
83%
78%
215,135
215,035
100
Emergency Services
146,187
140,451
5,736
83%
80%
175,424
175,324
100
Special Services Division
1,092,197
1,070,234
21,963
83%
82%
1,310,636
1,286,034
24,602
Regional Work Center
2,215,664
2,110,601
105,063
83%
79% h)
2,658,798
2,658,798
-
Training Division
202,317
179,911
22,406
83%
74%
242,780
242,680
100
Non-Departmental
36,438
42,338
(5,900)
83%
97%
43,725
43,725
-
Contingency
2,435,304
-
2,435,304
83%
n/a
2,922,365
-
2,922,365
Transfers Out
41,667
37,500
4,167
83%
75%
50
000
50
000
-
,
,
TOTAL REQUIREMENTS
26,991,100
23,285,895
3,705,205
83%
72%
32,389,321
28,302,170
4,087,151
NET (Resources - Requirements)
1
592,191
592,190
-
177,448
177,448
Beginning NWC per Proposed
Budget
-
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Total Revenues
TOTALRESOURCES
REQUIREMENTS:
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriff's Services
Civil / Special Units
Personnel
Materials & Services
Capital Outlay
Total Civil
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Support
Personnel
Materials & Services
Capital Outlay
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Regional Work Center
Personnel
Materials & Services
Capital Outlay
Total Regional Work Center
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
Year to Date Revised Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ -
$ 138,600 $
138,600
100%
n/a
$ * -
$ 138,600
$ 138,600
26,991,101
23,739,486
(3,251,615)
83%
73%
32,389,321
28,341,018
(4,048,303)
26,991,101
23,878,086
(3,113,015)
83%
74%
32,389,321
28,479,618
(3,909,703)
Exp.
955,105
939,562
15,543
83%
82%
1,146,126
1,126,126
20,000
685,567
673,973
11,594
83%
82%
822,680
822,680
-
227,083
227,269
(186)
83%
83%
272,500
247,500
25,000
1,867,755
1,840,804
26,951
2,241,306
2,196,306
45,000
907,348
876,598
30,750
83%
81%
1,088,818
1,052,000
36,818
70,149
66,311
3,838
83%
79%
84,179
75,000
9,179
9,777
-
9,777
83%
0%
11,732
11,732
987,274
942,909
44,365
1,184,729
1,127,000
57,729
321,208
275,932
45,276
83%
72%
385,449
330,000
55,449
768,263
803,018
(34,755)
83%
87%
921,915
921,915
-
83
-
83
83%
0%
100
-
100
1,089,554
1,078,950
10,604
1,307,464
1,251,915
55,549
1,192,933
1,148,230
44,703
83%
80%
1,431,519
1,401,519
30,000
212,735
165,008
47,727
83%
65%
255,282
201,282
54,000
20,000
23,310
(3,310)
83%
97%
24,000
24,000
-
1,425,668
1,336,548
89,120
1,710,801
1,626,801
84,000
5,763,798
5,431,972
331,826
83%
79%
6,916,557
6,566,557
350,000
451,091
523,580
(72,489)
83%
97%
541,309
646,000
(104,691)
283,400
317,215
(33,815)
83%
93%
340,080
318,000
22,080
6,498,289
6,272,767
225,522
7,797,946
7,530,557
267,389
485,204
486,910
(1,706)
83%
84%
582,246
582,246
-
69,466
71,585
(2,119)
83%
86%
83,359
83,359
-
83
-
83
83%
0%
100
-
100
554,753
558,495
(3,742)
665,705
665,605
100
6,263,657
5,787,992
475,665
83%
77%
7,516,390
7,116,390
400,000
1,137,598
1,059,194
78,404
83%
78%
1,365,117
1,335,000
30,117
817,500
660,275
157,225
83%
67%
981,000
781,000
200,000
8,218,755
7,507,461
711,294
9,862,507
9,232,390
630,117
166,254
161,426
4,828
83%
81%
199,506
199,506
-
12,941
5,500
7,441
83%
35%
15,529
15,529
-
83
-
83
83%
0%
100
-
100
179,278
166,926
12,352
215,135
215,035
100
132,110
132,703
(593)
83%
84%
158,532
158,532
-
13,993
7,748
6,245
83%
46%
16,792
16,792
-
83
-
83
83%
0%
100
-
100
146,186
140,451
5,735
175,424
175,324
100
680,469
652,971
27,498
83%
80%
816,563
816,563
-
144,107
120,720
23,387
83%
70%
172,928
172,928
-
267,621
296,543
(28,922)
83%
92%
321,145
296,543
24,602
1,092,197
1,070,234
21,963
1,310,636
1,286,034
24,602
1,809,600
1,853,741
(44,141)
83%
85%
2,171,520
2,256,520
(85,000)
379,397
233,866
145,531
83%
51%
455,278
370,278
85,000
26,667
22,994
3,673
83%
72%
32,000
32,000
-
2,215,664
2,110,601
105,063
2,658,798
2,658,798
-
161,159
153,312
7,847
83%
79%
193,391
193,391
-
41,074
26,599
14,475
83%
54%
49,289
49,289
-
83
-
83
83%
0%
100
-
100
202,316
179,911
22,405
242,780
242,680
100
36,438
42,338
(5,900)
83%
97%
43,725
43,725
-
41,667
37,500
4,167
83%
75%
50,000
50,000
-
2,435,304
-
2,435,304
83%
n/a
2,922,365
-
2,922,365
2,513,409
79,838
2,433,571
3,016,090
93,725
2,922,365
26,991,098
23,285,895
3,705,203
83%
72%
32,389,321
28,302,170
4,087,151
3
592,191
592,188
-
177,448
177,448
Sheriff Notes
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
a) IGA with Countywide & Rural Law Enforcement Districts, based on actual costs and payment,
is adjusted to actual quarterly. Actual expenditures for the first 3 quarters were less than budgeted.
Actual expenditures for FY 2009 are projected to be less than budgeted.
b) Sheriffs Services Division year-to-date variance is due to timing of Capital Projects and one open
position which has been filled. Expenditures for capital software will be less than planned for the year.
c) Personnel expenditures in Civil will be less than budget by approximately $58,000 for the year
due primarily to unfilled budgeted positions during the year.
d) Automotive/Communications year-to-date variance is due to timing of budget and actual purchase
of material and services for new car preparation. Personnel expenses for the year will be less than
budgeted due to an open position which was filled in the 2nd quarter.
e) Expenditures of $54,000 planned for Byrne Grant will not be incurred as the grant was not
renewed. In addition, personnel expenditures will be $30,000 below plan due to unfilled open positions.
f) Personnel expenditures in Patrol will be less than budget by approximately $350,000 for the
year due to unfilled budgeted employee positions.
g) Adult Jail year-to-date variance is due to delays in filling open positions. Capital
expenditures for the jail control panel system project will be incurred later in the year and will
be less than budgeted. The delays in hiring and lower capital expenditures will result in the
Adult Jail expenditures at $630,000 less than budgeted.
h) Work Center year-to-date variance due to timing of expenditures for inmate Addictions
Treatment programs and other expenses related to inmate population.
Sheriff 701
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
~
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$2,560,294
$ 2,611,374
$ 51,080
83%
n/a
$ 2,560,294
$2,611,374
$ 51,080
Revenues
Tax Revenues - Current
12,140,493
13,700,221
1,559,728
83%
94% a)
14,568,591
14,262,941
(305,650)
Tax Revenues - Prior
224,543
467,452
242,909
83%
173% b)
269,452
524,846
255,394
Federal Grants
16,667
60,508
43,841
83%
303%
20,000
35,354
15,354
State Grant
37,630
52,476
14,846
83%
116% c)
45,156
69,000
23,844
Transp. of State Wards
4,167
-
(4,167)
83%
0%
5,000
5,000
-
SB 1145
1,613,183
1,815,672
202,489
83%
94% d)
1,935,819
1,815,672
(120,147)
Des Cty Court Security
107,500
107,170
(330)
83%
83%
129,000
129,000
-
Des Cty Juvenile Contract
20,000
3,262
(16,738)
83%
14% e)
24,000
5,000
(19,000)
Transport
-
13,168
13,168
83%
n/a
-
15,000
15,000
Title III Reimbursement
-
75,000
75,000
83%
n/a f)
-
150,000
150,000
DC Fair & Expo Center
-
6,375
6,375
83%
n/a
-
6,375
6,375
Local Gov't Pmts
-
2,235
2,235
83%
n/a
-
2,235
2,235
Inmate Commissary Fees
50,000
62,557
12,557
83%
104%
60,000
65,000
5,000
Work Center Work Crews
125,000
25,635
(99,365)
83%
17% g)
150,000
35,820
(114,180)
Concealed Handgun Classes
1,333
8,130
6,797
83%
508%
1,600
9,000
7,400
Soc Sec Incentive-Fed
3,333
8,000
4,667
83%
200%
4,000
8,000
4,000
Miscellaneous
417
2,293
1,876
83%
459%
500
4,026
3,526
Oregon Mentors
-
8,614
8,614
83%
n/a
-
10,000
10,000
Medical Services Reimb
10,000
15,438
5,438
83%
129%
12,000
16,000
4,000
Restitution
875
395
(480)
83%
38%
1,050
1,050
-
Sheriff Fees
128,013
151,120
23,107
83%
98%
153,615
153,615
-
Interest
37,500
80,771
43,271
83%
179%
45,000
95,000
50,000
Interest on Unsegregated
3,000
6,595
3,595
83%
183%
3,600
10,600
7,000
Rentals
27,352
66,472
39,120
83%
203% h)
32,824
70,118
37,294
Donations
-
48
48
83%
n/a
-
48
48
Total Revenues
14,551,006
16,739,607
2,188,601
83%
96%
17,461,207
17,498,700
37,493
TOTAL RESOURCES
17,111,300
19,350,981
2,239,681
83%
97%
20,021,501
20,110,074
88,573
REQUIREMENTS:
Exp. 0/61
EXPENDITURES & TRANSFERS
Materials and Services
16,684,585
14,378,039
2,306,546
83%
72% i)
20,021,501
17,284,482
2,737,019
TOTAL REQUIREMENTS
16,684,585
14,378,039
2,306,546
83%
72%
20,021,501
17,284,482
2,737,019
NET (Resources - Requirements)
426,715
4,972,942
4,546,227
-
2,825,592
2,825,592
Beginning NWC per Proposed
Budget
2,470,519
a) Projections based on data provided by Tax Office.
b) Delinquent prior year taxes exceeded amounts estimated.
c) Revised State funding allocation.
d) Forecast reflects State Corrections reduction in 4th Qtr 1145 inmate housing payment.
e) Expect less revenue for court security from the Juvenile Department.
f) Title III revenue was not included in FY2009 budget due to uncertainty of Timber Payments renewal.
g) Expect revenue to increase as work crews expand but work crew revenue will be less than budgeted due to economic down turn.
h) Rental receipts from 911 not included in FY 2009 budget due to uncertainty of 911 levy passing.
i) IGA with DCSO based on actual costs and payment is adjusted to actual each quarter. Actual expenditures for the first 3 quarters
were less than budgeted.
Sheriff 702
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
US Forest Service
State Grant
SB #1065 Court Assessment
Marine Board License Fee
Narcotic Task Force
Des Cty General Fund Grnt
Des Cty Transient Room Tax
Des Cty Other Grant
City of Sisters
Des Cty Tax/Fin Contract
Des Cty CDD Contract
Des Cty Solid Waste Cntrt
Des Cty Clerk/Election
Security & Traffic Reimb
Seat Belt Program
Miscellaneous
Sheriff Fees
Court Fines & Fees
Impound Fees
Restitution - Street Crimes
Interest
Interest on Unsegregated
Grants - Private
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 10,306,517 9,322,599
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$1,169,561
$ 1,178,512
$ 8,951
83%
n/a
5,914,029
6,701,857
787,828
83%
94% a
107,321
259,761
152,440
83%
202% b
23,750
16,915
(6,835)
83%
59%
60,000
28,500
(31,500)
83%
40%
66,160
73,461
7,301
83%
93%
55,833
48,253
(7,580)
83%
72%
82,453
50,014
(32,439)
83%
51% c)
91,667
27,500
(64,167)
83%
25% d)
179,150
-
(179,150)
83%
0% e)
2,029,183
2,029,183
-
83%
83%
105,139
-
(105,139)
83%
0% f)
327,713
333,345
5,632
83%
85%
2,292
860
(1,432)
83%
31%
45,304
36,242
(9,062)
83%
67% g)
45,304
54,363
9,059
83%
100% g)
• 2,500
2,706
206
83%
90%
21,667
1,316
(20,351)
83%
5% h)
5,000
6,875
1,875
83%
115%
2,083
9,423
7,340
83%
377%
4,167
6,261
2,094
83%
125%
70,833
104,039
33,206
83%
122%
62,500
64,100
1,600
83%
85%
-
353
353
83%
n/a
25,000
25,804
804
83%
86%
2,000
3,226
1,226
83%
134%
-
6,000
6,000
83%
n/a
833
5,276
4,443
83%
528%
9,331,881
9,895,633
563,752
83%
88%
$ 1,169,561 $1,178,512 $ 8,951
7,096,836
6,961,631
(135,205)
128,785
279,869
151,084
28,500
28,500
-
72,000
72,000
-
79,392
79,392
-
67,000
67,000
-
98,944
137,527
38,583
110,000
27,500
(82,500)
214,980
471,980
257,000
2,435,020
2,178,020
(257,000)
126,167
-
(126,167)
393,255
400,014
6,759
2,750
2,750
-
54,365
36,243
(18,122)
54,365
81,547
27,182
3,000
3,000
-
26,000
13,000
(13,000)
6,000
8,000
2,000
2,500
13,655
11,155
5,000
7,000
2,000
85,000
115,000
30,000
75,000
75,000
-
-
353
353
30,000
30,000
-
2,400
5,400
3,000
-
6,000
6,000
1,000
6,000
5,000
11,198,259 11,106,381 (91,878)
572,703 83% 90% 12,367,820 12,284,893 (82,927)
10, 501, 442 11,074,145
Exp.
983,918 83% 75% g) 12,367,820 11,017,688 1,350,132
983,918 83% 75% 12,367,820 11,017,688 1,350,132
10,306,517 9,322,599
194,925 1,751,546 1,556,621
Beginning NWC per Proposed Budget
- 1,267,205 1,267,205
1,287,473
a) Projections based on data provided by Tax Office.
b) Delinquent prior year taxes exceeded amounts estimated.
c) Marine Board contract higher than plan due to reimbursement of extra marine patrol. Reimbursements are received in Feb and June.
d) Additional Byrne Grant revenue will not be received this year.
e) Payment from Deschutes County (General Fund) will be made in June 2009.
f) Court fines and fees collected by Justice Court will be less than expenses resulting in no transfer to Sheriffs Office (M. Wynne).
g) Adjustment made in law enforcement service levels between CDD and Solid Waste. IGA with DCSO based on actual costs and
payment is adjusted to actual each quarter. Actual expenditures for the first 3 quarters were less than budgeted.
h) Fewer events requiring patrol/traffic control services.
HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
Federal Grants
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
Grants
Sale of Map Photo or Copies
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Interfund Grant
Total Revenues
Year to Date
Budget
Actual
Variance
FY %
Coll.
$ 707,000 $ 972,436 $ 265,436 100% 138%
Revised Year End
Budget Projection Variance
$ 707,000 $ 972,436 $ 265,436
Transfers In-Reserve Fund
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
3,333
1,548
(1,785)
83%
39%
a)
4,000
4,000
-
-
2,300
2,300
83%
n/a
-
2,300
2,300
1,328,178
1,496,345
168,167
83%
94%
b)
1,593,814
1,861,301
267,487
28,948
25,051
(3,897)
83%
72%
c)
34,737
34,737
-
221,528
191,725
(29,803)
83%
72%
265,834
265,834
-
-
2,650
2,650
83%
n/a
-
2,650
2,650
225,000
264,602
39,602
83%
98%
270,000
300,000
30,000
395,833
341,149
(54,684)
83%
72%
d)
475,000
440,000
(35,000)
-
24,952
24,952
83%
n/a
-
24,952
24,952
-
163
163
83%
n/a
-
163
163
6,667
4,000
(2,667)
83%
50%
e)
8,000
8,000
-
-
2,659
2,659
83%
n/a
-
2,659
2,659
76,208
146,419
70,211
83%
160%
f)
91,450
160,000
68,550
185,417
132,405
(53,012)
83%
60%
f)
222,500
180,000
(42,500)
33,333
27,980
(5,353)
83%
70%
40,000
38,000
(2,000)
78,333
86,465
8,132
83%
92%
94,000
94,000
-
31,667
22,265
(9,402)
83%
59%
38,000
28,000
(10,000)
7,583
6,695
(888)
83%
74%
9,100
6,695
(2,405)
71,800
72,066
266
83%
84%
86,160
93,432
7,272
22,500
22,500
-
83%
83%
27,000
27,000
-
33,402
19,172
(14,230)
83%
48%
40,082
19,172
(20,910)
2,749,731
2,893,111
143,380
83%
88%
3,299,678
3,592,895
293,217
20,833
25,000
4,167
83%
100%
25,000
25,000
-
2,201,029
2,201,030
1
83%
83%
2,641,235
2,641,235
-
5,678,593
6,091,577
408,817
83%
91%
6,672,913
7,231,566
558,653
Exp.
3,714,309
3,763,247
(48,938)
83%
84% b)
4,457,171
4,553,160
(95,989)
1,172,108
1,130,722
41,386
83%
80% b)
1,406,529
1,516,529
(110,000)
62,500
54,945
7,555
83%
73%
75,000
54,945
20,055
125,000
112,500
12,500
83%
75%
150,000
150,000
-
486,844
-
486,844
83%
n/a
584,213
584,213
5,560,761 5,061,414 499,347 83% 76%
117,832 1,030,163 908,164
Beginning NWC per Proposed Budget
6,672,913 6,274,634 398,279
- 956,932 956,932
900,000
a) Corrections required to DCHD Medicare status, application process. Most claims currently on hold.
b) Projection includes revisions 1 - 8 to State Grant. Appropriation transfer to be processed in May.
c) Payments received quarterly during the October 08 through September 09 contract period.
d) Payments are received one month in arrears.
e) Anticipate receipt of $4,000 in June, 2009.
f) Began billing private insurance for immunizations - budgeted to bill patients direct.
MENTAL HEALTH
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Domestic Partnership Fee
Federal Grants
State Grants
State Miscellaneous
Title 19
Liquor Revenue
School Districts
Contract Payments
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donations
Interfund Contract
Administrative Fee
Crime Prevention Services
Year to Date
Budget
Actual Variance
FY % Coll. %
$ 2,750,000 $ 2,695,308 $ (54,692) 100%
4,583
4,220
(363)
104,167
98,732
(5,435)
1,667
90
(1,577)
201,243
79,531
(121,712)
4,514,274
4,552,032
37,758
149,763
136,894
(12,869)
250,588
159,059
(91,529)
88,333
71,626
(16,707)
83,333
55,200
(28,133)
-
10,530
10,530
73,167
95,303
22,136
181,250
124,877
(56,373)
9,583
5,587
(3,996)
60,833
68,328
7,495
13,750
14,125
375
8,333
100
(8,233)
2,600
7,984
5,384
2,414,000
2,379,537
(34,463)
119,903
79,283
(40,620)
Revised Year End
Budget Projection Variance
98% $ 2,750,000 $ 2,695,308 $ (54,692)
77%
5,500
5,500
-
79%
125,000
125,000
-
5%
2,000
200
(1,800)
33% a)b)
241,492
229,184
(12,308)
84%
5,417,129
5,393,386
(23,743)
76% c)
179,716
179,716
-
53%
300,705
300,705
-
68%
106,000
106,000
-
55% d)
100,000
70,000
(30,000)
n/a
-
14,040
14,040
109%
87,800
95,303
7,503
57%
217,500
160,000
(57,500)
49%
11,500
8,500
(3,000)
94%
73,000
88,000
15,000
86%
16,500
16,500
-
1%
10,000
3,500
(6,500)
256%
3,120
8,764
5,644
82%
2,896,800
2,876,800
(20,000)
55% b)
143,884
137,100
(6,784)
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
83%
Total Revenues
8,281,370
7,943,038
(338,332)
83%
Transfers In-General Fund
1,292,416
1,292,416
-
83%
Transfers In-Other
378,188
422,354
44,166
83%
TOTAL RESOURCES
12,701,974
12,353,116
(348,858)
83%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
80% 9,937,646 9,818,198 (119,448)
83% 1,550,899 1,550,899 -
93% 453,825 506,825 53,000
84% 14,692,370 14,571,230 (121,140)
Exp.
6,938,922
6,556,003 382,919
83%
79% e)
8,326,706 7,810,000
516,706
3,728,983
3,134,418 594,565
83%
70%
4,474,780 3,894,000
580,780
83
- 83
83%
0%
100 -
100
125,000
112,500 12,500
83%
75%
150,000 150,000
-
1,450,653
- 1,450,653
83%
n/a
1,740,784 -
1,740,784
TOTAL REQUIREMENTS 12,243,641 9,802,921 2,440,720 83% 67% 14,692,370 11,854,000 2,838,370
NET (Resources - Requirements) 458,333 2,550,195 2,091,862 - 2,717,230 2,717,230
Beginning NWC per Proposed Budget 2,725,000
a) Negative variance due to an adjustment for over-accrual of FY 2008 revenue.
b) Grant billing paid quarterly, in arrears. Anticipated receipt of $32,550 in May 2009.
c) State miscellaneous YTD actual variance due to historical 30-60 day delay in receiving payment.
d) Services to school districts commence at start of school year and are billed monthly in arrears.
e) Anticipated salary savings due to unfilled positions and reduce work schedule beginning March 1, 2009.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
Planning-Current
Planning-Long Range
Year to Date Year End
Budget Actual Variance FY % Coll. % Bud et Projection Variance
$ (2,777,224) $(2,667,071) $ 110,153 100%
29,375
(13,835)
(43,210)
83%
4,167
1,626
(2,541)
83%
257,083
164,705
(92,378)
83%
1,434,750
768,274
(666,476)
83%
379,271
212,320
(166,951)
83%
443,333
183,514
(259,819)
83%
608,083
199,037
(409,046)
83%
570,958
617,417
46,459
83%
64,139
82,194
18,055
83%
1,151,229
746,530
(404,699)
83%
504,829
246,237
(258,592)
83%
96% $ (2,777,224) $ (2,667,071) 110,153
-39%
a)
35,250
(17,750)
(53,000)
33%
b)
5,000
1,900
(3,100)
53%
c)
308,500
199,000
(109,500)
45%
c)
1,721,700
912,400
(809,300)
47%
c)
455,125
253,000
(202,125)
34%
d)
532,000
203,800
(328,200)
27%
c)
729,700
226,500
(503,200)
90%
e)
685,150
639,000
(46,150)
107%
f)
76,967
101,650
24,683
54%
c)
1,381,475
900,700
(480,775)
41%
c)
605,795
383,800
(221,995)
Total Revenues
5,447,217
3,208,019
(2,239,198)
83%
49%
6,536,662
3,804,000
(2,732,662)
Trans In-CDD Reserve
2,068,426
1,399,756
(668,670)
83%
56%
2,482,111
2,478,181
(3,930)
Trans In-CDD Bldg/Elec
1,881,438
1,144,255
(737,183)
83%
51%
2,257,725
2,244,231
(13,494)
Trans In-Gen Fund
-
166,667
166,667
0%
n/a g)
0
200,000
200,000
Trans In-Newberry (297)
68,928
131,666
62,738
0%
159% h)
82,714
281,641
198,927
Trans In-Other
83
850,000
849,917
0%
850000% i)
100
850,000
849,900
TOTAL RESOURCES
6,688,868
4,233,292
(2,455,576)
83%
49%
8,582,088
7,190,982
(1,391,106)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations Division
Admin-GIS Division
Admin-Code Enforcement
Building Safety Division
Electrical Division
Contract Services
Env Health-On Site Pgm
Env Health-Lic Facilities
Env Health - Drinking H2O
EPA Grant
Planning-Current Division
Planning-Long Range Div
Transfers Out (D/S Fund)
1,759,722
1,648,664
111,058
83%
218,899
191,628
27,271
83%
204,945
179,976
24,969
83%
885,584
840,348
45,236
83%
254,490
242,464
12,026
83%
233,566
227,717
5,849
83%
286,289
245,340
40,949
83%
447,914
421,676
26,238
83%
73,381
67,890
5,491
83%
69,063
59,415
9,648
83%
846,417
811,392
35,025
83%
531,958
415,065
116,893
83%
150,000
Contingency 1,193,679 - 1,193,679 83%
TOTAL REQUIREMENTS 7,005,907 5,501,575 1,654,332 83%
NET (Resources - Requirements) (317,039) (1,268,283) (801,244)
Beginning NWC per Proposed Budget
Revenues
Expenditures
Net from Operations
3,208,019
5,501,575
(2,293,556)
Exp.
78%
73%
73%
79%
79%
81%
71%
78%
77%
72%
80%
65%
86%
n/a
64%
j) 2,111,666
1,940,221
171,445
j) 262,679
239,508
23,171
j) 245,934
217,008
28,926
j) 1,062,701
941,467
121,234
j) 305,388
287,465
17,923
j) 280,279
297,105
(16,826)
j) 343,547
310,689
32,858
j) 537,497
502,416
35,081
j) 88,057
82,615
5,442
j) 82,875
85,276
(2,401)
J) 1,015,700
925,463
90,237
j) 638,350
614,121
24,229
175,000
150,000
25,000
1,432,415
-
1,432,415
8,582,088 6,593,354 1,988,734
597,628 597,628
413,471
3,804,000
6,593,354
(2,789,354)
a) Revenue is low in relation to budget due to reduced Addressing Fee, Road Access permits, and interest.
b) Payments for custom GIS work are received as work is requested.
c) Although revenue is seasonal based on development patterns, year end projections are estimated below budget.
d) Revenue is received as clients are billed, usually lagging 1-2 months behind. Projected below budget (Contract Svcs).
e) Revenue is received primarily in December through February after license renewal statements are mailed out.
f) Additional state funds are expected in the current fiscal year.
g) A transfer from the General Fund for long range planning.
h) Funds to be transferred in from Fund 297. Amount includes FY 07-08 transfer.
i) Transfer from PERS Reserve (4-15-09).
j) Year end figures adjusted downward to reflect anticipated personnel reduction and reduced work week (36 hours).
ROAD
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coll. %
I
I
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 6,392,830
$ 6,392,830
$ 0
100%
100%
$ 6,392,830
$ 6,392,830
$ 0
Revenues
System Development Ch
16,667
3,696
(12,971)
83%
18%
20,000
4,000
(16,000)
Mineral Lease Royalties
4,167
112,598
108,431
83%
2252%
h)
5,000
120,000
115,000
Forest Receipts
2,298,067
2,759,606
461,539
83%
100%
a)
2,757,680
2,759,606
1,926
State Grant
1,407,755
1,689,307
281,552
83%
100%
b)
1,689,306
1,689,307
1
State Miscellaneous
-
5,758
5,758
83%
n/a
b)
-
344,113
344,113
Motor Vehicle Revenue
6,375,000
6,026,136
(348,864)
83%
79%
7,650,000
7,350,000
(300,000)
City of Bend
208,333
206,121
(2,212)
83%
82%
c)
250,000
215,000
(35,000)
City of Redmond
333,333
11,781
(321,552)
83%
3%
c)
400,000
250,000
(150,000)
City of Sisters
41,667
-
(41,667)
83%
0%
c)
50,000
-
(50,000)
City of La Pine
-
11,103
11,103
83%
n/a
c)
-
11,103
11,103
Admin Recovery (SDC)
-
380
380
83%
n/a
-
380
380
Miscellaneous
33,333
31,053
(2,280)
83%
78%
40,000
35,000
(5,000)
Road Vacations
833
1,000
167
83%
100%
1,000
1,000
-
Interest on Investments
104,167
169,723
65,556
83%
136%
125,000
190,000
65,000
Donations
2,033
2,684
651
83%
110%
2,440
2,684
244
Interfund Contract
725,000
-
(725,000)
83%
0%
d)
870,000
709,548
(160,452)
Equipment Repairs
250,000
196,351
(53,649)
83%
65%
e)
300,000
250,000
(50,000)
Vehicle Repairs
83,333
-
(83,333)
83%
0%
d)
100,000
90,000
(10,000)
LID Construction
70,833
-
(70,833)
83%
0%
d)
85,000
26,340
(58,660)
Vegetation Management
79,167
-
(79,167)
83%
0%
d)
95,000
46,090
(48,910)
Inter-fund: Forester
18,333
-
(18,333)
83%
0%
d)
22,000
22,000
-
Car Washes
2,917
2,630
(287)
83%
75%
e)
3,500
3,000
(500)
Sale of Eqp & Material
562,500
624,870
62,370
83%
93%
e)
675,000
800,000
125,000
Sale of Public Lands
167
76
(91)
83%
38%
200
200
-
Total Revenues
12,617,605
11,854,873
(762,732)
83%
78%
15,141,126
14,919,371
(221,755)
Trans In - CDD
21,658
7,800
(13,858)
83%
30%
25,990
7,800
(18,190)
Trans In - Solid Waste
717,892
646,103
(71,789)
83%
75%
f)
861,470
861,470
Trans In-Road Imp Res
4,868
-
(4,868)
83%
0%
5,841
5,841
-
TOTAL RESOURCES
19,754,853
18,901,606
(853,247)
83%
88%
22,427,257
22,187,312
(239,945)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
4,689,226
4,566,660
122,566
83%
81%
5,627,071
5,506,148
120,923
Materials and Services
9,236,494
4,768,021
4,468,473
83%
43%
g)
11,083,793
8,985,120
2,098,673
Capital Outlay
3,041,667
1,407,849
1,633,818
83%
39%
g)
3,650,000
2,480,000
1,170,000
Transfers Out
250,000
300,000
(50,000)
83%
100%
300,000
300,000
-
Contingency
1,471,994
-
1,471,994
83%
n/a
1,766,393
-
1,766,393
TOTAL REQUIREMENTS
18,689,381
11,042,530
7,646,851
83%
49%
22,427,257
17,271,268
5,155,989
NET (Resources - Requirements)
1,065,472
7,859,076
6,793,604
-
4,916,044
4,916,044
Beginning NWC per Proposed Budget
4,871,665
a) Annual payment received in January 2009.
b) Senate Bill 994 ODOT pmt 11/01/08 $1,230,565 balance STP due upon billing.
c) Billing upon completion of work.
d) Payment to be received in June 2009 from various funds.
e) Billed to County departments monthly in arrears.
f) Payment received quarterly from Solid Waste.
g) Seasonal expense includes overlays to occur Spring 2009.
h) Additional FY 09 Mineral lease revenue is not known.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 663,144
$ 700,907
$ 37,763
100%
106%
$ 663,144
$ 700,907
$ 37,763
Revenues
State Subsidy
27,408
29,227
1,819
83%
89%
a)
32,890
29,227
(3,663)
State Miscellaneous
-
4,301
4,301
83%
n/a
f)
-
8,000
8,000
SB 1145
2,419,954
2,723,508
303,554
83%
94%
2,903,945
2,714,945
(189,000)
Probation Work Crew Fees
28,333
42,478
14,145
83%
125%
c)
34,000
46,100
12,100
Miscellaneous
4,167
3,042
(1,125)
83%
61%
5,000
3,042
(1,958)
Electronic Monitoring Fee
91,667
139,869
48,202
83%
127%
b)
110,000
164,575
54,575
Probation Superv. Fees
208,333
210,895
2,562
83%
84%
250,000
231,596
(18,404)
Interest on Investments
23,471
24,174
703
83%
86%
28,165
28,165
-
Crime Prevention Services
-
12,500
12,500
83%
n/a
-
25,000
25,000
Drug Court - Byrne
41,667
13,070
(28,597)
83%
26%
e)
50,000
23,600
(26,400)
Total Revenues
2,845,000
3,203,064
358,064
83%
94%
3,414,000
3,274,250
(139,750)
Transfers In-General Fund
130,898
130,898
-
83%
83%
157,078
157,078
-
Transfers In-Video Lottery
88,333
70,667
(17,666)
83%
67%
g)
106,000
70,667
(35,333)
Transfers In-Sheriff
41,667
37,500
(4,167)
83%
75%
50,000
50,000
-
TOTAL RESOURCES
3,769,042
4,143,036
373,994
83%
94%
4,390,222
4,252,902
(137,320)
REQUIREMENTS:
Exp.
Expenditures
Personal Services
2,663,708
2,455,662
208,046
83%
77%
3,196,449
2,949,262
247,187
Materials and Services
576,883
698,785
(121,902)
83%
101%
d)
692,259
833,747
(141,488)
Capital Outlay
83
-
83
83%
0%
100
-
100
Contingency
417,845
-
417,845
83%
n/a
501,414
-
501,414
TOTAL REQUIREMENTS
3,658,519
3,154,447
504,072
83%
72%
4,390,222
3,783,009
607,213
NET (Resources - Requirements)
110,523
988,589
878,066
-
469,893
469,893
Beginning NWC per Proposed Budget
467,892
a) Received two quarters of subsidy with one year's worth of AIP funds.
b) Increased use of Electronic Monitoring Devices, in lieu of jail sanctions. Increased court requests for EMD's.
c) New Community Service Specialist has increased efficiency of program thus service population being managed closer and has
better collection rate.
d) Recent reorganization required building modifications for Redmond and Bend offices.
e) Byrne grant hasn't released funds. Have requested payment again.
f) New revenue from Parole Board to conduct Morrissey Hearings. The total amount should be about $8,000.
g) Due to reduction in Lottery Grant payments from State, no additional transfers will be received.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date Year End
Budget Actual Variance FY % C011. % LBudget Projection Variance
RESOURCE
S.
Beg. Net Working Capital
$ 571,035
$ 532,187
$ (38,848)
100%
93%
$ 571,035
$ 532,187
$ (38,848)
Revenues
Federal Grants
197,313
177,617
(19,696)
83%
75%
a)
236,775
310,560
73,785
Title IV - Family Sup/Pres
31,377
27,178
(4,199)
83%
72%
a)
37,652
40,982
3,330
HealthyStart Medicaid
108,333
23,655
(84,678)
83%
18%
b)
130,000
95,000
(35,000)
Child Care Block Grant
63,051
8,719
(54,332)
83%
12%
a)
75,661
61,113
(14,548)
Level 7 Services
145,994
155,303
9,309
83%
89%
a)
175,193
201,546
26,353
Juvenile Crime Prevention
330,875
283,038
(47,837)
83%
71%
a)
397,050
471,171
74,121
State Prevention Funds
114,583
125,624
11,041
83%
91%
Dg)
137,500
187,499
49,999
HealthyStart /R-S-G
305,014
350,605
45,591
83%
96%
b)
366,017
350,605
(15,412)
OCCF Grant
616,079
750,562
134,483
83%
102%
j)
739,295
861,508
122,213
Miscellaneous
6,667
7,652
985
83%
96%
8,000
8,000
-
Court Fines & Fees
20,000
53,662
33,662
83%
224%
c)g)
24,000
75,000
51,000
Interest on Investments
20,833
27,189
6,356
83%
109%
d)
25,000
40,000
15,000
Miscellaneous/Crime Prev
-
26,755
26,755
83%
n/a
k)
-
80,266
80,266
Grants-Private
8,333
-
(8,333)
83%
0%
e)
10,000
-
(10,000)
Total Revenues
1,968,452
2,017,559
49,107
83%
85%
2,362,143
2,783,250
421,107
Trans from General Fund
292,746
292,746
-
83%
83%
351,295
351,295
-
Trans from GF-Other
5,743
5,168
(575)
83%
75%
6,891
6,891
-
Total Transfers In
298,489
297,914
(575)
83%
83%
358,186
358,186
-
TOTAL RESOURCES
2,837,976
2,847,660
9,684
83%
87%
3,291,364
3,673,623
382,259
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
473,452 409,855
63,597
83%
72% i)
568,142 478,750 89,392
1,902,843 1,747,232
155,611
83%
77% g)h)
2,283,412 2,570,230 (286,818)
83 -
83
83%
0%
100 100 -
366,425 -
366,425
83%
n/a
439,710 - 439,710
2,742,803 2,157,087 585,716 83% 66%
95,173 690,573 595,400
Beginning NWC per Proposed Budget
3,291,364 3,049,080 242,284
- 624,543 624,543
624,543
a) FY 2008 revenues received and reported in FY 2009. Final quarter to be received in FY 2010.
b) Medicaid revenue projected to be less than budget. Refund due to OCCF because of statewide reduction.
c) Circuit Court fees increased to Mary's Place.
d) Interest revenue will exceed budget because monthly cash balance is higher than expected.
e) Youth conference cancelled.
f) Safe & Drug Free Schools grant amount is $100,000 - budgeted at $50,000.
g) $100,999 of additional resources (Safe & Drug Free Schools and Circuit Court fees).
h) Increase in discretionary spending of $129,766. Addition of Crime Prevention grants.
i) Personnel reduced due to open position, and new hires.
j) OCCF grants and M&S increased by $147,000 Community Schools grant. Refund due to OCCF because of statewide reduction.
k) Crime prevention fund transfers corrected to actual.
SOLID WASTE
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
Year End
Bud et
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 1,221,164 $
1,254,853
$ 33,689
100%
103%
$1,221,164
$ 1,254,853
$ 33,689
Revenues
State Grant
38,333
-
(38,333)
83%
0%
a)
46,000
46,000
-
Miscellaneous
29,167
26,027
(3,140)
83%
74%
35,000
30,000
(5,000)
Refunds/Reimbursements
-
15,938
15,938
83%
n/a
b)
-
15,938
15,938
Franchise 3% Fees
166,667
217,719
51,052
83%
109%
c)
200,000
224,000
24,000
Commercial Disp. Fees
1,395,597
897,452
(498,145)
83%
54%
d)
1,674,716
1,100,000
(574,716)
Private Disposal Fees
1,306,428
1,081,685
(224,743)
83%
69%
d)
1,567,714
1,321,685
(246,029)
Franchise Disposal Fees
4,022,005
3,351,423
(670,582)
83%
69%
d)
4,826,406
4,000,000
(826,406)
Yard Debris
58,541
48,906
(9,635)
83%
70%
70,249
75,000
4,751
Special Waste
25,000
11,765
(13,235)
83%
39%
e)
30,000
20,000
(10,000)
Interest
83,333
35,237
(48,096)
83%
35%
100,000
38,000
(62,000)
Leases
240
240
83%
n/a
-
240
240
Sale of Equip & Material
41,667
69,220
27,553
83%
138%
f)
50,000
75,000
25,000
Total Revenues
7,166,738
5,755,612
(1,411,126)
83%
67%
8,600,085
6,945,863
(1,654,222)
TOTAL RESOURCES
8,387,902
7,010,465
(1,377,437)
83%
71%
9,821,249
8,200,716
(1,620,533)
REQUIREMENTS Exp.
Expenditures
Personal Services
1,512,497
1,485,930
26,567
83%
82%
1,814,996
1,786,088
28,908
Materials and Services
3,673,048
2,980,148
692,900
83%
68% g)
4,407,657
4,095,470
312,187
Debt Service
809,823
408,859
400,964
83%
42%
971,788
971,788
-
Capital Outlay
200,604
100,399
100,205
83%
42% h)
240,725
147,789
92,936
Transfers Out
1,551,225
1,146,103
405,122
83%
62% i)
1,861,470
861,470
1,000,000
Contingency
437,178
-
437,178
83%
n/a
524,613
-
524,613
TOTAL REQUIREMENTS
8,184,375
6,121,439
2,062,936
83%
62%
9,821,249
7,862,605
1,958,644
NET (Resources - Requirements)
203,527
889,026
685,499
-
338,111
338,111
Beginning NWC per Proposed
Budget
558,818
a) Habitat for Humanity Project reimbursement funds - will request at project completion in June, 2009.
b) Monies refunded from Cedar Creek landscaping contract.
c) Franchise fees are due April 15, 2009.
d) Downturn in self-haul disposal and curbside collection has resulted in less revenue in these areas.
e) Unpredictable revenue from asbestos and contaminated soil clean-ups.
D Unexpected higher revenues on sale of recyclables; somewhat seasonal - will probably see drop in revenue over the winter.
g) Some single, large budget items cause this number to fluctuate.
h) Only $50,000 paving of access road remains to be done.
i) Only the budgeted transfer to the Road Fund will be made. Resources are insufficient to make budgeted transfers to
Solid Waste's reserve funds.
Risk Management
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Miscellaneous
Professional Service
Insurance
Loss Prevention
Repair/ Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Professional Service
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Personal Services
Materials & Service
Capital Outlay
Total Insurance Administration
Year to Date
Year End
Bud et Actual Variance /o -0"T.,. Coll. Budget Projection Variance
$2,500,000 $2,549,708 $49,708 100% 102% $2,500,000 $2,549,708 $49,708
334,925
334,920
(5)
83%
83%
401,910
401,910
-
238,578
238,580
2
83%
83%
286,294
286,294
-
149,448
149,038
(410)
83%
83%
179,338
179,338
-
804,424
840,370
35,946
83%
87%
965,309
965,309
-
126,438
133,760
7,323
83%
88%
151,725
151,725
-
2,500
29,554
27,054
83%
985%
3,000
29,554
26,554
16,667
90,932
74,265
83%
455%
20,000
92,000
72,000
250
805
555
83%
268%
300
900
600
4,167
-
(4,167)
83%
0%
5,000
5,000
-
20,833
14,140
(6,693)
83%
57%
25,000
25,000
-
41,667
61,047
19,380
83%
122%
50,000
62,000
12,000
1,739,897
1,893,146
153,249
83%
91%
2,087,876
2,199,030
111,154
83
-
(83)
83%
0%
100
-
(100)
4,239,980
4,442,854
202,874
83%
97%
4,587,976
4,748,738
160,762
Exp.
1,083,333
279,167
133,333
17,216
4,975
5
7,607
152,389
294
2,192
184,677
1,083,333 83% 14% a) 1,300,000 300,000
150,132
48
95,321
245,501 279,167 83% 73%
942
36,098
471
10,969
6,906
55,386 133,333 83% 35% b)
335,000 315,000
1,000,000
20,000
160,000 70,000 90,000
640,168
6,250
33,809
9,349
33,877
66,001
595,833
789,454
595,833
83%
110% c)
715,000
850,000
(135,000)
54,167
168,352
(114,185)
83%
259% d)
65,000
200,000
(135,000)
2,145,833
1,443,370
1,977,481
83%
56%
2,575,000
1,735,000
840,000
300,964
245,874
55,090
83%
68%
361,157
361,157
-
160,003
119,807
40,196
83%
62%
192,004
192,004
-
83
-
83
83%
0%
100
-
100
461,051
365,681
95,370
83%
66%
553,261
553,161
100
Contingency
1,216,429
- 1,216,429 83% n/a
1,459,715 - 1,459,715
TOTAL APPROPRIATIONS/EXPENDITURES
3,823,313
1,809,051 3,289,280 83% 39%
4,587,976 2,288,161 2,299,815
NET
416,667
2,633,803 3,492,154
- 2,460,577 2,460,577
Beginning NWC per Proposed Budget
2,491,977
a) Savings is based on lower than expected year-to-date expenditures; offset by last year actuals and insurance premium charge.
b) Savings is based on lower than expected year-to-date expenditures.
c) Year end projection is higher than budget due to settlement/closing of $140,000 claim and a $90,000 settlement.
d) Year end projection is higher than budget due to CDD layoffs, increased unemployment claims, and a new law which extends the time period for
unemployment.
Health Benefits Trust
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
Year to Date
Revised
Year End
Budget
Actual
Variance
FY %
Coli. %
Budget
Projection
Variance
RESOURCES
Beg. Net Working Capital
$14,000,000 $
14,862,418
$ 862,418
100%
106%
$14,000,000
14,862,418
$ 862,418
Revenues:
Internal Premium Charges
10,397,750
10,580,526
182,776
83%
85%
a)
12,477,300
12,689,559
212,259
PIT Emp - Add'I Prem
109,167
43,476
(65,690)
83%
33%
b)
131,000
51,000
(80,000)
Employee Prem Contribution
299,888
294,484
(5,404)
83%
82%
359,866
349,866
(10,000)
COIC
666,667
983,744
317,077
83%
123%
800,000
1,120,000
320,000
Retiree / COBRA Co-Pay
333,333
508,077
174,743
83%
127%
400,000
600,000
200,000
Medical Services Reimb
-
11,986
11,986
83%
n/a
-
11,986
11,986
Prescription Rebates
-
17,440
17,440
83%
n/a
-
17,440
17,440
Interest
312,500
359,925
47,425
83%
96%
375,000
415,000
40,000
Total Revenues
12,119,305
12,799,658
680,353
83%
88%
14,543,166
15,254,851
711,685
TOTAL RESOURCES
26,119,305
27,662,076
1,542,771
92%
97%
28,543,166
30,117,269
1,574,103
REQUIREMENTS
Exp.
Expenditures:
Personal Services
94,763
90,266
4,496
83%
79%
113,715
110,715
3,000
Materials & Services
Conferences and Seminars
2,500
1,410
1,090
83%
47%
3,000
3,000
-
Claims Paid-Medical/Rx
9,827,208
8,075,238
1,751,970
83%
68%
c)
11,792,650
9,765,404
2,027,246
Claims Paid-Dental/Vision
1,340,931
1,348,418
(7,487)
83%
84%
c)
1,609,117
1,630,645
(21,528)
Refunds
-
(35,822)
35,822
83%
n/a
(35,822)
35,822
Insurance Expense
297,926
305,271
(7,346)
83%
85%
357,511
357,511
-
State Assessments
53,333
134,149
(80,815)
83%
210%
d)
64,000
134,149
(70,149)
Administration Fee
226,752
230,247
(3,495)
83%
85%
272,102
272,102
-
PPO Fee
39,231
29,028
10,203
83%
62%
47,077
47,077
-
Health Impact
35,667
41,246
(5,580)
83%
96%
42,800
42,800
-
Printing
6,667
9,023
(2,356)
83%
113%
8,000
9,023
(1,023)
Program Supplies
1,667
700
967
83%
35%
2,000
700
1,300
Other
12,636
31,707
(19,071)
83%
209%
15,163
35,000
(19,837)
Total Materials & Services
11,844,517
10,170,614
1,673,902
83%
72%
14,213,420
12,261,588
1,951,832
Capital Outlay
-
-
-
83%
0%
100
-
100
Contingency
11,846,609
-
11,846,609
83%
0%
14,215,931
-
14,215,931
TOTAL REQUIREMENTS
23,785,888
10,260,880
13,525,008
83%
36%
28,543,166
12,372,303
16,170,863
NET (Resources - Requirements) 2,333,417 17,401,196 15,067,779
Beginning Net Working Capital - FY 2010 Proposed Budget
17,744,966 17, 744, 966
18,100,000
a) Projection is the amount budgeted for FY 2009, as amended, for HBT payments in the operating funds.
b) Fewer part-time employees opting for plan available to full-time employees.
c) Based on annualizing 43 weeks of claims paid; YTD average is $219,155 per week.
d) State Assessment is paid in August and January.
5/13/2009
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
$2,393,117
$2,636,885
$ 243,768
Revenues
Property Taxes - Current
4,980,873
5,666,256
685,383
Property Taxes - Prior
47,208
94,605
47,397
State Reimbursement
18,333
21,188
2,855
Telephone User Tax
670,908
647,294
(23,614)
Data Network Reimb.
28,333
25,128
(3,205)
Jefferson County
18,321
37,729
19,408
User Fee
27,917
21,601
(6,316)
Contract Payments
58,333
60,579
2,246
Miscellaneous
6,875
10,340
3,465
Interest
41,667
98,150
56,483
Interest on Unsegregated Tax
1,083
2,644
1,561
Total Revenues
5,899,851
6,685,514
785,663
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Revised Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
100%
110%
$2,393,117
$2,636,885
$ 243,768
83%
95%
a)
5,977,048
5,899,414
(77,634)
83%
167%
b)
56,650
112,022
55,372
83%
96%
22,000
22,000
-
83%
80%
805,089
805,089
-
83%
74%
34,000
33,164
(836)
83%
172%
c)
21,985
37,729
15,744
83%
64%
33,500
33,500
-
83%
87%
70,000
70,000
-
83%
125%
d)
8,250
10,340
2,090
83%
196%
e)
50,000
100,000
50,000
83%
203%
1,300
2,644
1,344
83%
94%
7,079,822
7,125,902
46,080
8,292,968 9,322,399 1,029,431 83% 98%
Exp.
3,106,688
2,825,478 281,210
83%
76%
827,709
615,250 212,459
83%
62%
110,000
- 110,000
83%
0%
108,333
- 108,333
83%
0%
3,741,386
- 3,741,386
83%
n/a
7,894,116 3,440,728 4,453,388 83% 36%
9,472,939 9,762,787 289,848
3,728,025
3,728,025 -
993,251
993,251 -
132,000
132,000 -
130,000
130,000 -
4,489,663
- 4,489,663
9,472,939 4,983,276 4,489,663
NET (Resources - Requirements) 398,852 5,881,671 5,482,819 - 4,779,511 4,779,511
Beginning NWC per Proposed Budget 5,137,000
a) Projections based on data provided by Tax Office.
b) Delinquent prior year taxes exceeded amounts estimated.
c) Camp Sherman tax revenue. Revise year end projection to reflect previous 10-month history.
d) Refunds from insurance carrier (Special Districts) plus revenue from CAD printouts/tapes purchases higher than anticipated.
e) Based on the first 10 months of actual, the interest for FY 2009 will be projected at $100,000.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Receipts:
Security & Traffic Reimb
Miscellaneous
Vending Machines
Telephone Fees - Events
Special Events Revenues
Interest
Parking Fees
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Video Lottery
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
$ 150,000 $ 142,470 $ (7,530) 100% 95% $ 150,000 $ 142,470 $ (7,530)
27,500
4,096
(23,404)
83%
12%
35,000
4,096
(30,904)
-
10,376
10,376
83%
259%
4,000
14,376
10,376
4,500
298
(4,202)
83%
5%
6,000
1,798
(4,202)
5,000
700
(4,300)
83%
14%
5,000
700
(4,300)
519,000
376,765
(142,235)
83%
62%
610,000
467,765
(142,235)
6,660
2,401
(4,259)
83%
30%
8,000
2,601
(5,399)
4,000
-
(4,000)
83%
0%
4,000
-
(4,000)
67,000
53,639
(13,362)
83%
80%
67,000
53,639
(13,361)
10,000
4,756
(5,244)
83%
32%
15,000
4,756
(10,244)
12,000
4,011
(7,989)
83%
7%
55,000
47,011
(7,989)
218,000
134,692
(83,308)
83%
48%
280,000
196,692
(83,308)
35,000
64,000
29,000
83%
67%
95,000
115000
20,000
45,000
45,000
-
83%
100%
45,000
45,000
-
10,000
-
(10,000)
83%
0%
10,000
-
(10,000)
963,660
700,733
(262,927)
83%
57%
1,239,000
953,433
(285,567)
550,614
447,765
(102,849)
83%
71%
633,203
530,353
(102,850)
1,664,274
1,290,968
(373,306)
83%
64%
2,022,203
1,626,256
(395,947)
Exp.
705,000
675,806
29,194
83%
80%
846,075
809,405
36,670
646,220
497,429
148,791
83%
64%
775,739
618,663
157,076
61,756
73,990
(12,234)
83%
63%
117,104
117,104
-
45,000
-
45,000
83%
0%
45,000
-
45,000
67,000
67,000
-
83%
86%
78,000
67,000
11,000
141,046
-
141,046
83%
n/a
160,285
-
160
285
,
1,666,022
1,314,225
351,797
83%
65%
2,022,203
1,612,172
410,031
(1,748)
(23,257)
(21,509)
-
14,084
14,084
Beginning Net Working Capital - FY 2010 Budget
Accrued Revenue (Accounts Receivable):
Current Month Events 26,689
Prior Months 4,617
Total Accounts Receivable 31,306
75,000
Deposits Received for Future Events:
FY 2009:
May
34,235
June
3,450
FY 2010
August
2,820
September
1,060
October
4,790
November
4,550
December
725
January
100
February
300
March
250
May
100
June
700
FY 2011 & Beyond
39,260
TOTAL
92,340
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
April 2009
r Budget
Actual
Variance
RESOURCES:
Beg. Net Working Capital
$ _ $
_
$ _
Receipts:
Security & Traffic Reimb
2,500
-
(2,500)
Miscellaneous
-
461
461
Vending Machines
_
_
_
Telephone Fees - Events
_
-
_
Special Events Revenues
43,000
43,121
121
Interest
666
112
(554)
Parking Fees
_
_
_
Storage
23,000
27,565
4,565
Camping at F & E
4,000
1,620
(2,380)
Horse Stall Rental
4,000
1,046
(2,954)
Concession % - Food
35,500
15,750
(19,750)
Rights (Signage, etc.)
-
17,000
17,000
Interfund Contract
45,000
45,000
-
Video Lottery
-
_
_
Total Receipts
157,666
151,675
(5,991)
Transfer In:
GF, TRT, Welcome Center
Total Transfers
TOTAL RESOURCES 157,666 151,675 (5,991)
REQUIREMENTS:
Expenditures:
Personal Services
70,500
74,902
(4,402)
Materials and Services
64,622
65,200
(578)
Debt Service
6,408
-
6,408
Capital Outlay
_
_
-
Transfers Out
_
_
-
Contingency
9,619
-
9,619
TOTAL REQUIREMENTS
151,149
140,102
11,047
NET (Resources - Requirements)
6,517
11,573
5,056
Deschutes County
Fair and Expo Center
Accounts Receivable
April 30, 2009
Current Month
OHSET
7,066
U.S.S. Helicopter Managers Workshop
3,551
BMX - property damage
1,071
Food & Beverage Estimate
15,000
Total Current Month
26,689
Prior Months:
October, 2008
Hunter Jumpers 1,000
KRDM Dance 1,002
August, 2008
White Stallion Productions 2,000
April, 2006
NW Expo & Trade show 615
Total Prior Months 4,617
Total Accrued Revenue as of April 30, 2009 31,306
RV Park - Fund 601
Statement of Financial Operating Data
Ten Months Ended April 30, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
RV Park Fees < 31 Days
RV Park Fees > 30 Days
Tent Space Rental
Washer / Dryer
Vending Machines
Interest on Investments
Cancellation Fees
Total Revenues
Transfers In-Fund 130
Transfers In-Fund 618
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Materials & Services
Debt Service
Transfers Out - Gen Fund
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Year End
Budget Actual Variance FY F/67 Coll. % Budget Projection Variance
229,167 49,872
- 6,500
- 560
500 827
250 -
- 272
198
229,917 58,229
220,000 220,000
449,917 278,229
$ - 100% n/a $ - $ - $ -
(179,295) 83% 18% a) 275,000 100,000 (175,000)
6,500
83%
n/a
-
6,500
6,500
560
83%
n/a
-
560
560
327
83%
138%
600
827
227
(250)
83%
0%
300
-
(300)
272
83%
n/a
-
272
272
198
83%
n/a
-
198
198
(171,688)
83%
21%
275,900
108,357
(167,543)
-
83%
119% b)
185,000
285,000
100,000
-
83%
0% c)
11,000
-
(11,000)
(171,688)
83%
59%
471,900
393,357
(78,543)
Exp.
82,358
51,818
30,540
83%
157,769
157,769
-
83%
-
-
-
83%
66,343
-
66,343
83%
306,470
209,587
96,883
83%
143,447
68,642
(74,805)
Beginning Net Working Capital - FY 2010 Proposed Budget
52%
98,830
98,830
-
65%
243,459
243,459
-
0%
50,000
-
50,000
n/a
79,611
-
79,611
44%
471,900
342,289
129,611
-
51,068
51,068
50,000
a) Actual is approximately 1,779 space rentals. ( $49,872 + $6,500 + $560) / $32 = 1,779)
b) Additional resources provided from Park Acquisition & Development Fund.
c) Budgeted transfer based on assumption RV Park operations for FY 2008 would have been profitable.
Transfer will not be made.
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Deschutes County
Bethlehem Inn (Fund 128)
Ten Month Ended April 30, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ (2,600,000)
$ (2,619,549)
$ (19,549)
100%
101% a)
$ (2,600,000)
$ (2,619,549)
$ (19,549)
Revenues
Grants - Private
-
-
-
83%
0%
2,700,000
-
(2,700,000)
Total Revenues
-
-
-
83%
0%
2,700,000
-
(2,700,000)
TOTAL RESOURCES
(2,600,000)
(2,619,549)
(19,549)
83%
-2620%
100,000
(2,619,549)
(2,719,549)
REQUIREMENTS:
Exp.
Expenditures
Debt Service (Negative Int Rev)
-
61,033
(61 033)
83%
61% b)
100,000
70,033
29,967
TOTAL REQUIREMENTS
-
61,033
(61,033)
83%
61%
100,000
70,033
29,967
NET (Resources - Requirements)
(2,600,000)
(2,680,582)
(80,582)
*
-
(2
689
582)
(2
689
582)
,
,
,
,
Beginning Net Working Capital
- FY 2010 Proposed Budget
(2,666,469)
a) The beginning working capital is $19,549 less than estimated for the FY 2009 budget. .
b) April interest expense was $4,417; average monthly interest is $6,103. Projection is year to date plus $4,500 per month
for May and June.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2009
I
!
I I
~
I I
~
j
Tammy Baney Jul
Au
Se
Oct
Nov
Dec
Jan
Feb
Mar
Apr
YTD Total
Conf/Sem & Educ/Training j -
Travel Meals ! -
Accommodations I -
Airfare - j
Mileage reimbursement -
Ground Transport
-
-
-
- j
74 j
2,300 j 314
- -
- 238
- -
- 278
91
j -
-
-
-
I 117
-
40
363
-
453
24
40
-
-
-
'1104
530 I
-
-
- !
87
30
-
-
-
-
30
278
1,503
520
471
122
3,244
318
; 2,103
520
1,583
237
Total Baney
74
2,391 I 830
117 j
880
144
617
30
1 2,923
1 8,006
Mike Daly
! !
!
j
Conf/Sem & Educ/Training -
Travel Meals -
-
396
26 j 360
- 12
-
-
-
29
-
j -
- i
-
-
-
I -
-
386
437
Accommodations - j
Airfare
- -
540
141
680
Mileage reimbursement -
Ground Transport
82 -
44
j 242
420
331
18
-
-E
EH
L
1,092
59
~
Total Daly -
522 1 26 1,154
561 j
374
j 18
-
j
-
-
-
2,654
Dennis Luke
Conf/Sem & Educ/Training
Travel Meals ; -
Accommodations j - j
Airfare -
26 219
- - j - !
- - 429 (
- - ! -
-
25
98
-
-
66
15
-
j 260
25
98
- j
70 i
25
98
-
30
25
77
-
I -
-
-
- .
605
166
815
-
Mileage reimbursement -
Ground Transport
85 137 246 !
-
239
_
228
248 i
279
320
98 1
1,879
Total Luke j -
85 163 895
362
308
631
.472 1
452
98
3,466
Alan Unger
j
Conf/Sem & Educ/Training
Travel Meals
70 j
70
10 i 150
Accommodations -
- -
-
- 1
-
-
- j
- j
-
_
Airfare -
- -
-
-
-
-
-
-
- 1
-
Mileage reimbursement
Ground Transport
Total Unger -
- -
-
-
-
-
70
70
10
150
BOCC Staff
1
Conf/Sem & Educ/Training
Travel Meals
Accommodations
Airfare -
- -
-
-
-
-
-
-
-
-
Mileage reimbursement -
Ground Transport
- j -
-
-
16
-
-
-
16
Total BOCC Staff -
- -
-
-
-
16
-
-
16
Total - BOCC Department
j
j
Conf/Sem & Educ/Training -
Travel Meals - j
- 2,352
396 - 1
893 ;
12 1
- j
25
- 1
134
300 1
25 ,
670 1
25
130
25
40 j
278
4,385
921
Accommodations -
Airfare
- -
1,207
238 j
378 1
98 !
98 j
77 1
1,503
520
3,599
520
Mileage Reimbursement
Ground Transport =
241 1 137 j
44 j 91
766
-
776 1,011
_ 39
386 j
_
365
320
569
122
4,571
296
Total - BOCC Department -
681 ! 2,580 1
2,879 j 1,039 1,563
809
1,158
552
3,031
14,292
FY 2009 Budget
21,250
I
Percent Expended j
I
67.3%
~
I
I
i
I
5/7/2009
Deschutes County Fair - Fund 619
Revenues and Expenses
FAIR 2009 - July 29 to August 1, 2009
Fiscal Year 2010
REVENUES
Gate Receipts
Carnival
Commercial Exhibitors:
Outside
Inside
Food
Livestock Entry Fees
RN Camping/Horse Stall Rental
Concessions:
Food
Fair Sponsorship:
Rodeo
On-ground Stages
Day
Golf Carts
Food Court
Concert
Presenting Sponsors
Barn Sponsors
Building Sponsors
Parade Sponsors
Grants
T-Shirts
State Grant
Interest
Miscellaneous
TOTAL REVENUES
EXPENSES
Personnel
Materials and Services
Contingency
TOTAL EXPENSES
Net Fair - 2009
Transfer to Fund 618
Retained in Annual Fair Fund
Beg Net Working Capital
Ending Balance
Actual -
FY 2010
Through April
% of
Budget
30, 2009
Budget
Variance
400,000
-
0%
(400,000)
154,000
-
0%
(154,000)
70,000
32,125
46%
(37,875)
38,000
15,050
40%
(22,950)
12,000
8,650
72%
(3,350)
4,000
-
0%
(4,000)
17,000
15,180
89%
(1,820)
146,850
-
0%
(146,850)
23,000
700
3%
(22,300)
13,000
-
0%
(13,000)
8,000
-
0%
(8,000)
2,500
-
0%
(2,500)
3,000
3,000
100%
-
30,000
-
0%
(30,000)
12,000
-
0%
(12,000)
6,000
3,400
57%
(2,600)
-
-
N/A
-
-
2,500
N/A
2,500
5,000
-
0%
(5,000)
3,500
-
0%
(3,500)
25,000
-
0%
(25,000)
2,000
410
20%
(1,590)
-
-
N/A
-
974,850 81,015 8% 893,835
182,246
63,086
35%
119,160
624,646
47,090
8%
577,556
25,837
-
0%
25,837
832,729
110,175
13%
722,554
142,121
(29,161)
(171,282)
197,421
-
197,421
(55,300)
(29,161)
26,139
55,300
75,291
-
-
46,130
46,130
DESCHUTES COUNTY - ANNUAL FAIR
Budgeted and Actual Materials and Services
Fair 2009 - July 29 to August 1, 2009
Actual -
LFY 20 10
Through April
dget
30, 2009
(Over)/Under
Medical
4,000
-
4,000
Contract
14,000
12,536
1,464
Public Information
-
-
-
Temporary Help - Office
20,000
-
20,000
Temporary Help - Labor
38,000
-
38,000
Transportation
10,000
-
10,000
Graphic Design
-
-
-
Internal Service - Admin Svcs
4,306
1,436
2,870
Internal Service - BOCC
4,304
1,434
2,870
Internal Service - Finance
5,308
1,769
3,539
Internal Service - Legal
8,647
2,884
5,763
Internal Service - Personnel
2,000
668
1,332
Internal Service - IT
20,871
6,957
13,914
Internal Service - IT Reserve
2,308
768
1,540
Food Booth Cash Control
4,500
-
4,500
Gate Receipts Cash Control
16,000
-
16,000
Major Entertainment
145,000
-
145,000
Grounds Entertainment
40,000
-
40,000
Livestock Competition
3,000
-
3,000
Open Class
30,000
-
30,000
Rodeo
65,000
2,244
62,756
Security
67,000
-
67,000
Water & Sewer
2,000
-
2,000
Portable Sanitation
4,500
-
4,500
Garbage
6,000
-
6,000
Custodial/Janitorial
9,000
-
9,000
Grounds Upkeep, Landscape
-
-
-
Building Repair & Maintenance
5,000
-
5,000
Equipment R & M
1,200
-
1,200
Maintenance Agreements
500
-
500
Copy Machine Rental
700
-
700
Equipment Rental
52,000
858
51,142
Rentals
500
-
500
Membership & Dues
1,200
270
930
Conferences & Seminars
800
445
355
Software Licenses
-
-
-
Program expense
700
-
700
Fees & Permits
700
-
700
Insurance Premiums
39,834
13,277
26,557
Telephone
4,000
-
4,000
Cellular
700
-
700
Promotion
24,000
-
24,000
Printing
6,000
-
6,000
Travel
3,400
947
2,453
Refunds and Adjustments
-
-
-
Premiums-Other
20,000
-
20,000
Over/Short
500
-
500
Custodial supplies
12,000
-
12,000
Equipment R & M Supplies
200
-
200
General supplies
2,500
-
2,500
Office/Copier
800
-
800
Postage
2,500
170
2,330
Queen Court
4,000
402
3,598
Program supplies
1,200
-
1,200
Bldg/Grounds R & M Supplies
2,000
25
1,975
Safety supplies
500
-
500
Shop supplies
1,000
-
1,000
Software supplies
500
-
500
Special Supplies
800
-
800
Straw & Hay
2,000
-
2,000
Electricity
18,000
-
18,000
Gas/Oil/Diesel
4,000
-
4,000
Heating Oil/Propane
1,000
-
1,000
Natural Gas
2,500
-
2,500
Meeting Supplies
50
-
50
Signage
300
-
300
Non-Office Furniture & Fixtures
-
-
-
TOTAL
743,328
47,090
696,238
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DESCHUTES COUNTY
Annual County Fair (Fund 619)
Balance Sheet
April 30, 2009
Assets
Cash $ 46,130
Total Assets $ 46.130
Liabilities
Accounts payable $ -
Total Liabilities -
Fund Balance
Fund Balance 46.130
Total Liabilities and Fund Balance $ 46.130
The "Fair Year" is January 1 through December 31.