2009-1294-Resolution No. 2009-065 Recorded 6/29/2009COUNTY OFFICIAL
TES
VIE D NANCYUBLANKENSHIP, COUNTY CLERKDS Q 1009-1194
COMMISSIONERS' JOURNAL
6G�AL
COUNSEL 1111111111111111111111111111
6/Z9/Z00908;Z1.Z3 AM
2009-1284
II
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008-2009 * RESOLUTION NO. 2009-065
Deschutes County Budget and Directing Entries
WHEREAS, attached is a request from the Veterans' Services Department requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-2300-444.54-50 Deschutes County General Fund Veterans'
Services, Promotion $1,500
TO: 001-2300-444.18-49 Deschutes County General Fund Veterans'
Services, Assistant Veterans' Services Officer $1,500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2009.
ATTEST:
(NUtU_� )a _
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2009-065 (6/24/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
D NNIS R. LUKE, Vice -Chair
e5z(zz� a of '
ALAN UNGER, Commissioner
Lacy Nichols
From: Erik Kropp
Sent: Tuesday, May 26, 2009 5:11 PM
To: Jeanine Faria
Cc: Keith MacNamara; Marty Wynne; Lacy Nichols
Subject: RE: Appropriation Transfer
Attachments: Fund 001 Dept 23 Personnel Appropriation Transfer.xls
Fund 001 Dept 23
Personnel Ap...
Here is the appropriation transfer request.
-Erik
-----Original Message -----
From: Jeanine Faria
Sent: Tuesday, May 05, 2009 8:30 AM
To: Erik Kropp
Subject: Appropriation Transfer
It appears that additional appropriation will be required in the Personnel Category for
Department 23 "Veterans Services". The total appropriation in the category is $161,220.
Through April 30, 2009, $135,693 has been expended. If March is a good indicator of what
May and June will be, the total Personnel expenditures are projected to be $162,563. It
appears that the actual expenditures for the Assistant Veterans Services Officer position
is the reason for this projected over -expenditure. I'm not sure how this could be the
case, because the budget should have been the limiting factor on what this position should
be paid for FY 2009. You will need to determine the reason for this and include it in the
explanation section (highlighted in yellow) on the Excel worksheet.
Also, I would have no way of knowing where the appropriation should be transferred from.
Ideally, the transfer should come from the Veterans Services M & S appropriation.
However, it is possible that the M & S category will be overspent, also. Through May 1,
2009, total M&S expenditures are $58,053.01 and the appropriation is $75,645. Assuming
the expenditures to date represent between 9 and 10 months of actual, the projection for
FY 2009 based on annualizing actual shows M & S expenditures between $69,663 and $77,404.
If you determine, with input from Keith, that additional appropriation will be needed for
the department, it is possible to transfer appropriation from General Fund contingency.
Attached is a draft of a worksheet. Please complete the worksheet and then send the
worksheet as an attachment to an email to Marty Wynne, with a copy to Lacy Nichols,
requesting that Finance prepare a resolution to transfer appropriation.
Please contact me with questions.
Jeanine
385-1411
N
N
07
(D
c `
U 42
c
V O
to M
Q .N
CL
0
Q-
0 -
El Q
a
(D
U)
N
Q ty .O
7 N N f0
LL 0 �'
N
N
)
"
3
(fl
�
O
O
0
O
LO
O,
An_
N
N
C)
0
LO
N
CD
CD
O O
7 -0
e-
U m Q
3
Y A
C� MG
-2
w
U
C:
•`
N
U)
N
O O
U
N
O ci
cco
CD a
5
'
w N
H
cn
co
Q
w
O
�a
CL S+
0
U r-
rn
ca
N
CU
O
C
c
�.
L U
0
,a?'
a)
IL
CL
m
-21
CD o
0
U
CL
a�
Q
U
O
_m
La
Z
N
a
c
J
F-
0
=
O
M
Cl,
J
N
�
O
0
Q';
E
=1
"'A
a
(D
U)
N
Q ty .O
7 N N f0
LL 0 �'