2009-1348-Minutes for Meeting April 29,2009 Recorded 6/30/2009DESCHUTES COUNTY OFFICIAL RECORDS Vd 2009'1346
NANCY ELANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 06130/2009 04:45:54 PM
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I I III III
-1348
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BOARD BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 29, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Tammy Baney and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; David Givans, County Auditor; Laurie Craghead, Legal
Counsel; Paul Blikstad and Kevin Harrison, Community Development; Sheriff
Larry Blanton; Sue Brewster and Pat Davis, Sheriff's Office; Teresa Rozic,
Property & Facilities; Scot Langton, Assessor's Office; Hillary Borrud with The
Bulletin; a representative with KOHD TV; and twenty-three other citizens.
Chair Baney opened the meeting at 10:00 a.m.
1. CITIZEN INPUT
Dave Kanner asked Scott Johnson, Director of Health Services to come and
report on what the County is doing for swine flu preparation.
Scott Johnson said as far as the outbreak of swine flu, things are moving fairly
quickly. He wanted to take a moment to discuss some of the steps the
department is going through and how they are organizing to do the best they
can possibly do for the citizen's of the County.
Mr. Johnson is keeping up by reviewing the Center for Disease Control and
Prevention web site as an important source to stay current on the information.
In the 8:00 a.m. posting, continuing cases are reported and confirmed. The first
death was reported in the United States and that is in the state of Texas.
There were several days that the flu was holding at five states with the
confirmed cases by far the largest in New York. There are now ten states
tsoara or commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 1 of 10 Pages
confirmed with no cases confirmed in the northwest or northern California at
this point. It is not surprising to see this occur in more states and it is being
monitored regularly.
There are two daily briefings that occur each day related to the flu. The
department will continue to adapt and adjust as situations warrant. At 10:30
every morning they are in contact with the State Health Division to stay current
on what is being reported from the State lab. Surveillance is a big part of the
activity and they have twenty-five sites around the State being monitored.
At 3:30 each day they meet with County incident command which is now in
place. They report on calls they are receiving, contacts with health providers in
the community, as well as the public. There are now nine people in vary
specific roles which will expand if circumstances warrant. Anna Johnson,
County Communications Coordinator, is our public information officer and she
is giving great support.
Information is going from the State Health Division to all the school districts.
Staff met this morning with the school districts and a document will go out
today to all day care providers that they can use for their own planning and for
parents as well. A press conference was done on Monday and as it is
determined a significant level of newsworthy information is available they may
do additional press conferences. There are none planned at this time.
There are some reports around regarding the national stockpile. Through the
nations system they are realizing 25% of the national stock pile of antiviral
medicines and other supplies that might be needed. The supplies are not yet in
Oregon but they are expected soon. No decision has been made on whether it
would make sense to release those supplies to health departments and other
groups around the state. It has been requested that a secure site be located that
will provide adequate space for the supplies that the County will receive, which
has been done. There is a medical officer working on this with us, Dr. Rich
Fawcett, who is a physician in the community. He is extremely knowledgeable
in this area and he is guiding us through protocols and decisions that might be
needed.
Commissioner Luke said there are reactions to some flu vaccines and flu kills
people every year, why is this one different. Mr. Johnson said he did not think
they know yet. That is some of the questions they are asking and are relying on
more and better information coming in from the Disease Control Center. News
Board of Commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 2 of 10 Pages
reports are stating that President Obama is trying to decide what actions are
needed to be taken in terms of preparing for this for the fall. The answer to that
question is not known at this time. Cases are still being evaluated so that
guidance can be given.
Commissioner Luke said in the 70's over 400 million people were vaccinated
for the swine flu. They found that the reaction to the vaccine was worse than
the flu for some people. Mr. Johnson said he had heard that this morning. In
normal course of seasonal flu there are deaths in this nation and around the
world every year.
Mr. Johnson said be mindful of normal things related with the flu. Get plenty
of sleep, wash hands, cover coughs, and isolate yourself from other folks if you
think you are coming down with the flu. If you get the flu call your health
provider and see if there is a reason you should come in or if you should stay at
home.
Mr. Johnson said his department is getting great support from the County. They
are in contact with Don Webber, County Emergency Manager, as well as other
health care providers in the community, and St. Charles Medical Center. They
will do their best to work through this process.
Commissioner Baney asked how the Board will be informed. Mr. Johnson said
he will work that though with Anna Johnson. The command is set up as such so
that she will be informed and she can pass that information on to the Board.
Dave Kanner said a fact sheet is going out to all County staff and it will be
shared with the news media as well. Mr. Johnson said that after checking on a
couple of items, that would go out today.
2. Before the Board was the Reading of a Proclamation, Declaring May 7
Central Oregon Volunteer Appreciation Day: "Volunteers... Hands That
Serve, Hearts That Care".
Sarah Smith, in charge of volunteer services and development with Healing
Reins and Mardi Bruce with Ronald McDonald House appeared before the
Board to discuss the volunteer appreciation day proclamation and volunteer of
the year awards. Ms. Bruce said volunteers in the community are so important
and she is honored to be a part of NOVA and a volunteer coordinator for her
charity.
Board of Commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 3 of 10 Pages
Ms. Smith said Linn Gardner with the State had nothing but praise for the
volunteers and the judges who selected this year's volunteer of the year.
Commissioner Baney said it is a difficult choice making a decision when
volunteers put in so many hours.
Commissioner Unger said as we move into the future, volunteers will be more
critical as less money comes in from the State. Ms. Bruce said they are getting
a lot of calls from youth in the community who want to come out and volunteer.
Commissioner Luke said at the Volunteer of the Year dinner they honor
volunteers that have been nominated from all the organizations, with one adult
and one youth being named as Volunteers of the Year.
Commissioner Baney read the proclamation at this time.
LUKE: Move approval of the Volunteer Appreciation Day Proclamation.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
3. Before the Board was Consideration of Signature of Resolution No. 2009-
039, Honoring Bend Lodge #139, Ancient Free and Accepted Masons.
Commissioner Luke said Vern Robinson asked if the County would do a
resolution of their 100 years being in Central Oregon. Other representatives
here from the Masons are Dave Johnson, Bryan Martin, Ken Mulenex, Derek
Stevens, Sean Calkhan, Dale Nelson, Jim Magoon, and Jim Nuttall.
Commissioner Baney asked what events they are doing. Dave Johnson said on
the 16th they are having a big celebration at the Masonic Center, dedicating the
building. They are also doing bikes for books where students read books and
for each application, enter to win a bike.
Dave Johnson said they also have a program supported by Grand Lodge of
Oregon for children to come and get photographed, fingerprinted and have
DNA samples taken. This program has been in Bend for three years.
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Page 4 of 10 Pages
Commissioner Baney read the resolution at this time.
Sheriff Blanton said the Masons are a huge supporter of public safety. Every
year they feed the department and allow them to apply for special awards and
recognition for public safety staff. He just wanted to thank them today for all
they do.
LUKE: Move approval of Resolution No. 2009-039.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
4. Before the Board was a Public Hearing regarding the Intent of Deschutes
County to Exchange Real Property with the Bend Metro Park &
Recreation District.
Teresa Rozic with Property and Facilities introduced Paul Stell with Bend Parks
and Rec. She said the Board passed a resolution with the intent to exchange
land. Today is to hold a Public Hearing for public comment on that intent.
Commissioner Baney opened the public hearing.
Ms. Rozic read the staff report. She said Mr. Stell has worked on this for the
last two years. A result of the exchange, the acreage will remain the same but
in a more usable configuration.
Commissioner Luke stated this benefits the Park and Recreation District as well
as the County.
Commissioner Baney asked if anyone from the public wanted to approach the
Board. No one responded and Commissioner Baney closed the public hearing.
LUKE: Move approval.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Board of Commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 5 of 10 Pages
5. Before the Board was Consideration of Signature of Document No. 2009-
202, an Intergovernmental Agreement between the City of Bend and
Deschutes County for the Allocation of the Byrne Justice Assistance Grant
(JAG) Program Award.
Sue Brewster and Pat Davis from the Sheriff s Office discussed the agreement.
Ms. Davis said she is tasked with doing all grants at the Sheriff's Office. This
grant will be used for equipment such as night vision goggles and a robot. They
have three years to spend the grant.
Dave Kanner said this is a formula grant. The money is given to the City of
Bend and the County advises what the money will be used for. Ms. Brewster
said the City and the County take turns administering the grant.
LUKE: Move approval of Document No. 2009-202.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
6. Before the Board was Consideration of Signature of Resolution No. 2009-
043 for FY08/09 Assessment and Taxation Grant.
Scot Langton with the Assessor's Office said this annual application represents
about 20% of the cost of assessment and taxation to the sate annually. About
10% will be removed this year. He said the general fund picks up about 60%
with some talk of lowering that amount. It may not happen in this year's
legislation. Tax collectors data role corrections is something that is corrected
after tax statements are mailed out. There are some appeals where an owner
comes in with additional information after the fact and that is corrected in the
roles.
Commissioner Baney asked if there has been an increase in appeals this year.
Mr. Langton said last year there were 325 and this year there were over 1,000.
About 400 of those appeals were multiple appeals for condominiums and
subdivisions. Next year there will probably be an increase as well.
Board of Commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 6 of 10 Pages
LUKE: Move approval of Resolution No. 2009-043.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
7. Before the Board was Consideration of Signature and First Reading of
Ordinance No. 2009-011, Amending Chapter 2.15 County Audit
Committee.
David Givans said the Audit Committee is recommending increasing public
participation in committee. They would like to expand the committee from four
public members to six public members.
LUKE: Move approval of First Reading of Ordinance No. 2009-011, by title
only.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Commissioner Baney conducted the first reading by title only. The Second
reading will be two weeks from today on May 13, 2009.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9-1-1 County Service District in the Amount of
$38,395.71.
LUKE: Move approval, subject to review.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
tsoard of Uommissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 7 of 10 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension/4-11 County Service District in the Amount of
$1,935.37.
LUKE: Move approval, subject to review.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $723,827.71.
LUKE: Move approval, subject to review.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
11. ADDITIONS TO THE AGENDA
A. Before the Board was Consideration of Signature of Resolution No.
2009-044, a Resolution of Support for Continued Funding for Oregon State
University Cascades Campus.
Commissioner Baney said she was greatly concerned about our ability to have a
four year campus on this side of the mountain. Mr. Kanner said Commissioner
Luke will testify at the Ways and Means Committee in Salem. Commissioner
Luke said it is important even though OSU Cascades is clearly a statewide
venture.
Board of Commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 8 of 10 Pages
Commissioner Unger said as being in economic development for years with
successes at the airport, with internet capability, and with higher education, this
is not the time to step backwards. It is critical to increase higher education
exposure.
Commissioner Luke read the resolution.
LUKE: Move approval of Resolution No. 2009-044.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
B. Before the Board was Consideration of Signature of Document No.
2009-215, the Board's Decision on the Latham Excavation Surface Mining
Applications (CU-07-102, SP-07-46) for Expanded Surface Mining
Operations at the Johnson Road Mining Site (Site No. 303.)
Laurie Craghead said the document was emailed to the Board on Monday with
changes that were supposed to show up. She went over the changes to the
document.
LUKE: Move approval of amended change to the draft of Document
No. 2009-215.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Commissioner Luke stated Ms. Craghead did not need to go through every one
of the changes. Commissioner Baney and Commissioner Unger agreed.
LUKE: Move approval of Document No. 2009-215 as amended.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
tsoarct of Commissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 9 of 10 Pages
Being no further items to come before the Board, the meeting adjourned at
11:00 a.m.
DATED this 29th Day of April 2009 for the Deschutes County Board of
Commissioners.
ATTEST:
Recordiffg Secretary
rw~l
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
a&14- av-te-
Alan Unger, Commissioner
rsoara of uommissioners' Business Meeting Minutes Wednesday, April 29, 2009
Page 10 of 10 Pages
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 29, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of the Reading of a Proclamation, Declaring May 7
Central Oregon Volunteer Appreciation Day: "Volunteers... Hands That Serve,
Hearts That Care" - Mardi Bruce, Ronald McDonald House and Sarah Smith,
Healing Reins
3. CONSIDERATION of Signature of Resolution No. 2009-039, Honoring
Bend Lodge # 139, Ancient Free and Accepted Masons - Commissioner Dennis
Luke
4. PUBLIC HEARING regarding the Intention of Deschutes County to Exchange
Real Property with the Bend Metro Park & Recreation District - Teresa Rozic,
Property & Facilities Department
5. CONSIDERATION of Signature of Document No. 2009-202, an
Intergovernmental Agreement between the City of Bend and Deschutes County
for the Allocation of the Byrne Justice Assistance Grant (JAG) Program Award
- Captain Marc Mills, Sheriff's Office
6. CONSIDERATION of Signature of Resolution No. 2009-043 for FY08/09
Assessment and Taxation Grant - Scot Langton, Assessor's Office
Board of Commissioners' Business Meeting Agenda Wednesday, April 29, 2009
Page 1 of 6 Pages
7. CONSIDERATION of Signature and First Reading of Ordinance No. 2009-
011, Amending Chapter 2.15 County Audit Committee - David Givans, County
Internal Auditor
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
9. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
11. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, April 29, 2009
Page 2 of 6 Pages
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners ' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572)
Wednesday, April 29, 2009
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday May 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, May 6, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday 12, 2009
12 noon Regular Commissioners/Department Directors Update
Wednesday, May 13, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, May 14, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Monda,MMay, 18, 2009
9:00 a.m. Budget Deliberations
Board of Commissioners' Business Meeting Agenda Wednesday, April 29, 2009
Page 3 of 6 Pages
Tuesday 19, 2009
9:00 a.m. Budget Deliberations
1:00 P.M. Departmental Budget Presentations
Wednesday, May 20 2009
9:00 a.m. Budget Deliberations
Thursday, May 21, 2009
9:00 a.m. Budget Deliberations
Monday, May 25, 2009
Most County Offices will be closed to observe Memorial Day.
Wednesday, May 27, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, June 1, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, June 3, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 4, 2009
10:00 a.m. Regular Update with the District Attorney
11:00 a.m. Regular Update with Community Development Department
1:30 p.m. Regular Update with Road Department
2:30 p.m. Regular Update with Solid Waste Department
Board of Commissioners' Business Meeting Agenda Wednesday, April 29, 2009
Page 4 of 6 Pages
Wednesday, June 10, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 11, 2009
11:00 a.m. Regular Update with Health & Human Services Department
Monday, June 15, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, June 17, 2009
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 18, 2009
10:00 a.m. Regular Update with Community Justice Department
Monday, June 22 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, June 24, 2009
7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation
10:00 a.m. Board of Commissioners' Meeting - includes public hearings on proposed budgets,
and consideration of adoption of the budgets
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, June 25, 2009
9:00 a.m. Regular Meeting with Fair & Expo Department
11:00 a.m. Regular Meeting with Commission on Children & Families
2:00 p.m. Regular Meeting with the Sheriff
Board of Commissioners' Business Meeting Agenda Wednesday, April 29, 2009
Page 5 of 6 Pages
Wednesday, June 24, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, June 24, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, July 2
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Friday, July
Most County Offices will be closed to observe Independence Day.
Board of Commissioners' Business Meeting Agenda Wednesday, April 29, 2009
Page 6 of 6 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
ADDITIONS TO BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, APRIL 29, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
CONSIDERATION of Signature of Resolution No. 2009-044, a Resolution of
Support for Continued Funding for Oregon State University Cascades Campus -
Dave Kanner, County Administrator
CONSIDERATION of Signature of Document 2009-215, the Board's Decision
on the Latham Excavation Surface Mining Applications (CU-07-102, SP-07-46)
for Expanded Surface Mining Operations at the Johnson Road Mining Site (Site
No. 303) - Laurie Craghead, County Legal Counsel
