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2009-1437-Minutes for Meeting April 22,2009 Recorded 8/21/2009DESCHUTES COUNTY OFFICIAL RECORDS CJ 7009.1431 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 08/2112009 08;01;35 AM II II IIIIIIIIIIIIIIII IIIIIIII II 2008-1437 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 22, 2009 Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Anna Johnson, Communications; David Inbody, Assistant to the Administrator; Laurie Craghead, Legal Counsel; Tom Anderson, Peter Gutowsky, George Read, Nick Lelack, Lori Furlong, Barbara Rich and Dan Haldeman, Community Development; Hillary Borrud with The Bulletin and a media representative with KOHD TV news; and fifteen other citizens. Chair Baney opened the meeting at 1:3 Op.m. 1. Community Development Department FY 2010 Work Plan Tom Anderson said they do both accomplishments and the work plan every year (see attached.) The accomplishments document gives them a chance to brag about what happened in the previous year. The emphasis is on the work plan for next year, which is their first plan to project priorities. It is a chance for the Board and their customers to give them input on whether they are on target. It has been submitted to the Planning Commission for their input and they came up with some recommendations for changes. They are waiting for input from COBA (Central Oregon Builders Association) and after their recommendations are received, they will do a revised draft and have a public hearing. The plan is split up into divisions. Lori Furlong said for accomplishments, they kicked off an electronic plan review. It worked out very well for them and they had a web interface created. Next year they hope to have the building permit itself on-line. Commissioner Luke asked if the plans could be submitted now. Ms. Furlong said yes; they have to come in to get the building permit and can put the plans on line. Commissioner Luke asked if they have an opportunity to get corrected plans on line now. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 1 of 10 Pages Commissioner Unger said that sometimes electronics are a challenge compared to paper. Ms. Furlong said it takes some getting used to but the software has wonderful tools to layer plans. They are putting more effort into upgrading the product and making it universal. She said everything is going to become more paperless than now. Ms. Furlong said another accomplishment is on-line services. Permits can be issued on-line, license facility reviews are on-line and they reduce the staff for people coming into the office. Goals for next year are adding more on-line services. Mr. Anderson said in terms of accomplishments, the first page is surveys from last year. He was not displeased with the results. As far as code enforcement division, business has decreased since last year. One of the goals will be doing better reports. One of the big goals is to continue proactive code enforcement. They will set it up to systematically trigger a re-inspection on replacement dwellings. Another item is AG barns in making sure they are being used for AG permitted uses. They have seen them used for apartments and other stuff. In Web and GIS, they lost one of three people so it takes a little longer to get things done. The biggest accomplishment is the launch of the web master, which they are getting great reviews about. On the GIS side, a lot of work is being done supporting the comp plan as well as the City of La Pine comp plan and the transportation update. Moving on to building, Lori already covered some items. One item is contractors can submit inspection requests electronically and will get a phone call back. They put codes in the phone system and the contractor can call and get information. It makes everything go smoothly. They will to do a lot more electronic plans in the future. In addition, the time turnaround has improved. They have downsized the staff but there are possibilities of having some laid off staff come back as temporary employees. Dan Haldeman said as far as environmental health, the main accomplishment last year was surviving. They have been shifting areas around to better serve the customer. They also inspect temporary vendors and they are trying to provide better service. During the busy time in summer, they have a sanitarian on duty on the weekends. They have an on-line temporary restaurant flow chart to see how everyone goes through the process. They are trying to be more accommodating to make it more equitable for services the customer will actually get. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 2 of 10 Pages He said John Mason said the pool program has new laws. The State building codes and health codes are not caught up yet. Next year the septic permits will be on-line as well as restaurant permits. They want to be able to assist DEQ with the south county nitrate problem. Commissioner Luke said there are fewer restaurants than in the past and asked if that allowed them to spend more time with each one. Mr. Anderson said re-staurants have not fallen off as much as one might think. Nick Lelack said last year the planning applications decreased by 15% but the appeals increased significantly so the time requirements of staff has increased. They are working on long range planning projects (Bend UGB), code amendments, Sunriver Town Center and event venues in EFU zone. For the work plan for current planning, the goal is to maintain their service across the board. They are looking at some areas for improvements with the main programs being; comp plan update, transportation, remapping south county projects and public involvement in general. The Bend UGB is an important project for them. It has been sent to the State and if it passes they will work with the City on it. Commissioner Luke asked if it remanded or required major changes, how much the County would be involved. Mr. Lelack said the assumption is the City would have to go back and review the proposal. He was not sure the County would be able to be involved as much as last time. They may have to clean up some code amendments but it will depend on what the State does. He said City of Sisters is also contemplating another UGB expansion. There are many other things mentioned in the handout, which includes an addendum as the Planning Commission gave them some ideas. Mr. Anderson said something they may need direction on is the request they allow someone to turn in an anonymous complaint. They request someone to sign their name to a complaint, which is kept confidential until the case is closed. Commissioner Baney said she heard due to relations with neighbors they would like to have the ability for people to file anonymous complaints. Commissioner Luke said no one is perfect in what they do with their home. If we make it too easy, we can get many complaints filed so he suggested they tread very carefully on going anonymous. Mr. Anderson said people could be referred to mediation. Laurie Craghead said her concern with the comments is how to find middle ground. Because of public records law if the person involved wants the complainant's name, we have to release it. Commissioner Unger said this is an issue that needs to be discussed further. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 3 of 10 Pages Mr. Anderson said the plan has items listed in priority order. If the are other areas that the Board would like them to look at, let them know. The group went over some of the timelines in the plan. Mr. Anderson said it would come back to the Board sometime in May for a public hearing. Commissioner Baney said on another topic she has received concerns about cell towers. She asked that they get a heads up so they are not caught off guard. She heard that sixteen were processed in the last 6 months and she would like to see information on anything that seems abnormal. Ms. Craghead asked if this was on any issue. Commissioner Baney said she would just like it to be a "to let you know" kind of thing. Mr. Anderson said they do not always know what will be controversial. They do post land use applications on-line. Commissioner Luke stated changes were made after the last go around. The higher the tower goes up, the further the notices go out. There have been some changes made to County code and they did what they could within Federal and State laws. Commissioner Luke asked if Commissioner Baney would like a work session. Commissioner Baney said just a heads up will be fine. 2. Discussion of Options and Next Steps for South County Groundwater Protection Plan. Mr. Anderson handed out information on the Groundwater Protection Program. He said Section #I is the overall update. Section #2 outlines options in the future. It is premature to decide on a firm course of action. They need to have a meeting with DEQ as to where they go from here. Commissioner Baney said there are some people at the meeting today with concerns. She said CDD's job is to give options, not just options they feel the Board needs to see. She agreed; there needs to be a meeting with DEQ to answer the question "where do we go from here". Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 4 of 10 Pages Peter Gutowsky said they have finished their first set of public meetings. They expect to mail information regarding their fifth meeting scheduled on May 12 at Community Rivers Elementary School. The results form that meeting will be some planning concepts, which are folded into the comp plan update. Commissioner Unger thanked them for doing the workshop training they did and for the enhanced mailing as well. Mr. Gutowsky recognized there has been some displeasure where people cannot speak up more. He thinks they may provide that opportunity at the May meeting. Not everyone is on board with the way they are doing things. Mr. Anderson said Ordinance 2008-019 was passed last June and that it has been challenged in court. They applied for grant funds to help augment what they are doing and they requested stimulus funds for a wetland inventory. They hope to have a contract in the next few weeks for Sunriver Sewer Feasibility study. The study should be done early next year. Commissioner Baney said it should be done right at the first of the year. If DLCD is not in agreement with Goal 11 that raises some concern. Dave Kanner said what DLCD is saying is, you do not need to take a lot of exception, but still go through the process. Commissioner Baney said tomorrow night the Planning Commission would look into the prospect of sewers. Commissioner Luke stated the Jackson County bill died in committee. Mr. Anderson said it should be a topic with DEQ. They have some things they can do to help make it easier for folks, both in terms of process and by some kind of mandate. Commissioner Luke said he would like to see a transcript of that portion of the meeting. Mr. Anderson said a financial assistance work session is scheduled on May 5 to go over the summary of recommendations. He will have some comments at the end of the week. Mr. Anderson said as far as future actions, one would be to meet with DEQ. Mr. Kanner said it is on the agenda as a discussion item. Commissioner Baney said Mr. Pedersen with DEQ would like to hear first hand from the residents. They want the structure to allow time to meet with the community. She understands they want the meeting to be something similar to what the County has had in the past including public testimony. Commissioner Unger said he had a discussion with Janet Brown. Commissioner Luke suggested a letter be sent to Janet Brown asking to meet with them and asking them what they have in mind. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 5 of 10 Pages Commissioner Baney said she would call Janet Brown and see what they want to do. Commissioner Luke said the meetings should be here locally. Mr. Anderson referred to the handout and said there are four actions DEQ could take. Barbara Rich said there is a short list of actions and there is always the option they could do nothing. Another action could be geographic rule, which is the States analogy to our local rule approach. Commissioner Luke said a geographic rule could include Klamath County. Ms. Rich said yes, another option would be the public health hazard process. Mr. Anderson said another issue is testing. He did not know who might lead the effort for additional assessment. Commissioner Baney asked if we had questions about relevancy. Ms. Rich said yes about validity of testing. She said they could do one hundred monitoring sites for around $60,000. Ms. Baney asked if they could use the funds left over from the original grant. Mr. Anderson said those funds are restricted to financial assistance only but there are other monies that could be used. He said if DEQ gets in front of this it might be best if the County does not do the testing. Ms. Rich said the County has never taken lead on this kind of testing in the past. Commissioner Luke said if DEQ did the testing before and has questions; maybe they need someone else to do the testing. Ms. Rich said DEQ labs did all the testing before. Mr. Anderson said the next item is Ordinance 2008-019 that is in court right now. Other than new construction, an upgrade would be required. Dan Haldeman said not all authorizations require upgrades. He said they would not know for certain until they actually visited the site. Mr. Anderson said it is professional recommendation that they expand. Under certain circumstances they do not have to upgrade. The County has the choice to expand depending on the circumstances. Mr. Haldeman said some people had to upgrade because they were too close to the water tables. Commissioner Luke said he would like to see the recommendation from the professionals on what they think. Commissioner Baney said she would not want to make a decision that DEQ will not support because we are trying to navigate DEQ rules. Mr. Anderson said now that local rule has been repealed they are left hanging. He would appreciate clarification from DEQ. Mr. Anderson said the next item is financial incentives, such as stimulus application money that may induce people to take advantage and upgrade. Ms. Rich said they are sending out intended use plans at the end of April. She said they are on a list but do not know their priority and were asking if they could spend more money up front. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 6 of 10 Pages Mr. Anderson went over the next possible actions, one of which is to turn it over to DEQ. It may now be that DEQ has the authority. He said CDD is now a one-stop shop. If turned over to DEQ, the property owners would have to go to two different places to get permits. There would be some other negatives associated with that, questions they do not have answers to. He said if they stop all efforts having to do with groundwater protection and stop requiring nitrate lowering systems, a lot of people would appreciate that but the County has responsibilities. The County could be liable if water becomes contaminated in the future. Mr. Anderson said the next action would be to start over. It would start with community meetings to come up with brand new legislation. With the public input, maybe something would come up that would work. It would be labor intensively expensive. Peter Gutowsky said there is a certain amount of distrust to staff. He pointed out there is a perception of the County influencing a process. There are ill feelings about what the County tried to do. Mr. Anderson said status quo is based on existing rules in place, anything about that falls on DEQ. If the status quo was expanded, they could do everything they are doing with the option to expand using nitrogen reducing systems in more circumstances. They could do this under existing rules. He said they could adopt a modified local rule and make changes to it that may make it more palatable. One option would be to take out the deadline, which made it prohibitive. There may be other items they have not thought of under this option. Based on the science they have done, it may not be enough. There are some other options which include re-adopt local rule and see what happens, re-adopt local rule and send it to the voters during a general election, focus on sewers, seek more money to do more feasibility studies, or the County could go into the public works business and be a sewer provider which would need additional expertise and staff. Commissioner Luke said why as a property owner you would spend $15,000 to $20,000 to hook up to sewer if you do not have to. Sewers might be the best option but how do you pay for them. Commissioner Unger said we are talking County and State, not Federal government. Do we need to worry about some kind of federal threat? Is the problem more than a state problem? Ms. Rich said they thought about it. Commissioner Luke said if they needed his vote to put it on the ballot again, it is not going to happen. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 7 of 10 Pages Commissioner Baney asked that items # 7 and 8 be removed from the list. As far as item #6, they need to have a conversation with DEQ. Commissioner Luke said they need additional clarification with DEQ on other options. Commissioner Baney asked that item #3 be removed from Section #2. We do not have the capacity to go through it again and the role should be altered so that we are in a supportive role, not in a leadership role. Commissioner Unger said we should take #2 off as well or modify it. Ms. Rich said that would be under the provision to adopt a modified local rule. Commissioner Luke said they did a good job of catching the alternatives. A citizen from the audience (no name given) said the people in La Pine have spoken and voted down local rule. Don't you people get it? Commissioner Luke and the citizen began to discuss the issue and Commissioner Baney reminded the audience that although this is a public meeting, it is not open for public comment. The discussion ended. 3. Response to March 25 Letter from DEQ. Commissioner Baney will call Janet Brown with DEQ and get more information on what DEQ is looking for. 4. Other Items. Planning Commission appointments were discussed. Commissioner Luke said two people have terms that have expired and we need to decide what to do on those positions. Nick Lelack said if Christen Brown is moved into an at large position, it could open up a south county position. Commissioner Baney said she would like to see the position opened up for applicants for a south county person. They may want to draw out issues they had before. Commissioner Luke asked about Susan Quatre's position. Commissioner Baney said she would be in support of reappointing her. Mr. Lelack said the notices were issued yesterday and closes on May 18. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 8 of 10 Pages Peter Gutowsky, liaison to the committee, said Deschutes River Mitigation Enhancement Committee has asked for a letter of support. The Board said okay; he is just making some edits to it. He will forward their letter and his with modifications so the Board can see both. Commissioner Baney said she would like to be a part of the Farm Bureau. Commissioner Luke said she could be a member but County only pays for membership in chambers and City Club. In the past the Farm Bureau paid for one of the commissioners to be a member but we can't accept those any more because of the ethic standards. Commissioner Baney said she thought the County should have a member of the Farm Bureau. Commissioner Luke said if she wanted to revisit the policy that would be fine. Dave Kanner said it is an informal, not a written policy so it would be their decision. Commissioner Unger said he did not mind doing that. He would like an understanding of what types of groups Commissioners should be involved in. Commissioner Baney said either way, it is an inexpensive olive branch that we support our state farmers. Commissioner Baney said the Public Health Advisory Board would like to put forward a letter about menu labeling. She read it and did not see any political issues. Mr. Kanner said the policy board and the County employees do not represent their affiliation with the County unless approved. Commissioner Baney mentioned that to them and she said they will know what issues do not work for us. She asked that the letter be reviewed and asked if the Board was ok with the concept. Commissioner Luke said it is a house bill. Commissioner Baney said they would have to re-do the menus. Mr. Kanner said the difference is restaurants are now required to provide nutrition information but not on the menu. Commissioner Baney said this applies to restaurants with 15 or more outlets. Commissioner Unger asked why single out McDonalds. Commissioner Baney said she would ask them to not identify McDonalds specifically. Commissioner Luke said he agreed that it should not be specific. Minutes of Board of Commissioners' Work Session Wednesday, April 22, 2009 Page 9 of 10 Pages Commissioner Baney said in talking about the merits of HB 2726, we do not agree to it but do agree with the merits of the bill. Commissioner Unger said he was disappointed that it is limited to chains of 15 or more restaurants. He asked the letter be modified and that it come back to the Board for review. Being no further items addressed, the meeting adjourned at 4: 45 p.m. DATED this 22nd Day of April 2009 for the Deschutes County Board of Commissioners. ATTEST: Recordin S cretary Minutes of Board of Commissioners' Work Session Page 10 of 10 Pages Tammy Baney, Chair Dennis R. Luke, Vice Chair Alan Unger, Commissioner Wednesday, April 22, 2009 DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT WORK PLAN 2009 - 2010 The Community Development Department mission is to facilitate orderly growth and development in the Deschutes County community through coordinated programs of Land Use Planning, Environmental Health, Building Safety, Code Enforcement, education, and service to the public. Coordinated Services and Administration Building Safety Environmental Health Planning DRAFT COORDINATED SERVICES AND ADMINISTRATION DIVISION The Community Development Department (CDD) Coordinated Services and Administration division is managed by Tom Anderson, Director. Operations within this division include satellite offices in Redmond and La Pine as well as the main office in Bend. The Administrative Supervisor for Coordinated Services oversees 7 Permit Technicians who serve customers, handle phone calls and process related paperwork in support of each division. In addition, CDD has a Management Analyst, Administrative Supervisor and two Administrative Secretaries who provide support to all divisions. CUSTOMER SERVICE CDD customer service will continue to be the highest priority in FY 2009-10. Management will continually assess customer feedback to ensure that the "front counter' is run efficiently, wait times are minimized and comprehensive and accurate information is provided. Improve the overall customer service rating by 1.0% and develop a means to obtain a greater number of customer survey responses. 2. Develop additional improvements to quality customer service, including analysis of determined methods to improve turn around times and decrease customer waiting times. 3. Provide phone coverage Monday through Friday; returning all calls within 24 hours. 4. Continue implementing additional elements to the scanned image database. In addition to scanning all new files received or generated on a daily basis, the next project will include scanning of historical comprehensive plan documents. This will provide customers and staff with instant internet access to historical files. Long range planning staff will inventory and identify the documents for ease of document retrieval. 5. Enhance online permit application ability. The initial project included simple online applications for basic permits issued to licensed contractors in addition to online renewal applications for licensed facilities. The next phase will include temporary restaurant licenses, septic repair permit and re-roof permits. 6. Maintain seamless customer service associated with the administration of the City of Redmond building program. Although the City continues to work toward developing its own building program, it is important to continue to implement improvements to County service provision as they are identified. Ensure responsiveness to informational requests. The City of Redmond has a fully functioning inspection request phone system as well as a web application with the IVR system. Community Development Department Work Plan FY 2009-10 Page 2 of 25 4/14/2009 1:56 PM DRAFT 7. Evaluate the effectiveness of the permitting system and the need to enhance, modify or terminate certain features within the system to meet current needs and expectations, without adversely affecting the original data. Begin researching other permitting systems for eventual migration to a new permitting system within the next five to eight years. A main focus will be the system currently being purchased by the State of Oregon Building Codes Division. Staff will participate on a statewide committee for research and implementation. 8. Expand customer service by providing wireless Internet access in the lobbies and conference rooms at all CDD office locations. 9. Assist County Administration in the processing of Liquor License Applications to determine whether there are any existing Building Safety, Planning or Environmental Health violations, which would preempt applicants from qualifying for licensure. PERSONNEL AND ADMINISTRATION Provide ongoing support to the Building, Environmental Health, and Planning Divisions in the achievement of their work plan objectives. 2. Improve team building, internal communication and training opportunities. Document bimonthly focused training sessions and distribute to appropriate staff. Provide more ongoing training opportunities to the Permit Technicians and provide customer service coaching. 3. Participate on the County Campus Safety Committee, while maintaining a safety team to conduct quarterly inspections and the annual fire drill. The team will have representation from each division and will continue to emphasize safety and accident prevention at weekly division meetings. Continue to work with Risk Management and other Departments as appropriate to ensure the safety of staff and visitors. The Department is committed to maintaining an exemplary safety record while complying with all applicable Occupational Safety and Health Administration (OSHA) regulations. 4. Continue to evaluate space at the Bend and satellite facilities to best accommodate the changing needs of staff and business operations, at the lowest cost and with the least amount of disruption. Community Development Department Page 3 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT CODE ENFORCEMENT The Code Enforcement program consists of two Code Enforcement Technicians working in coordination with law enforcement personnel from the Sheriff's Department, supported by CDD management and the CDD operating divisions. Code Enforcement is responsible for investigating code violation complaints associated with the building, land use, environmental health and solid waste codes, with the overriding goal of achieving voluntary compliance. Continue to implement a monthly statistical reporting system. Through frequent statistical analysis, areas which require improvement will be identified and appropriate steps will be taken to correct problems. The objective is to maximize program efficiency by reducing the length of time cases remain open. 2. Survey other code enforcement jurisdictions and incorporate innovative practices where appropriate. Efforts will include additional involvement with the State level Oregon Code Enforcement Association (OCEA) as well as the OCEA Central Oregon Chapter, including conference participation and networking. 3. Continue thorough review of the Code Enforcement Procedures Manual, including input from the Board of Commissioners, and update those sections to reflect current practices, delete those no longer appropriate, and add provisions for updated objectives. 4. Continue proactive Code Enforcement effort in investigation of illegal second dwellings, review of temporary use permits, and replacement dwelling follow-up. 5. Continue to work with the Legal Department on innovative methods of resolving the most serious and difficult code enforcement cases, including injunctions, daily fines and foreclosures. 6. Continue to establish a relationship between CDD Code Enforcement and rural subdivision homeowners associations. Code Enforcement Technicians will make themselves available to speak at stakeholder meetings to share Deschutes County Code Enforcement information and operating procedures. 7. Update CDD inventory of permitted docks on the upper Deschutes River. Identify docks constructed without required approvals in order to enforce county code related to the protection of riparian and aquatic habitat. Community Development Department Page 4 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting the mapping and geographical analysis needs of each of the operating divisions, the GIS Analyst/Programmer and GIS Analyst are responsible for the development and maintenance of the County digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. In addition, GIS supports customer service applications. The Senior Web Applications Developer performs significant Web site upgrades and enhancements to improve customer communication and internal efficiency. GIS PROJECTS Continue to educate CDD staff on the use of GIS data and products in their work objectives, and identify areas where current or modified GIS capabilities may assist those objectives, including enhanced linkages between the GIS and permit systems. Areas of particular emphasis include: ■ Digitizing Certificates of Satisfactory Completion for Environmental Health ■ Creating Depth to Groundwater/Nitrate Reduction Area Atlas/Maps for Environmental Health Division and public use ■ Complete and publish the Zoning Atlas for Planning Division and public use • Complete digitizing areas covered by Conservation Agreements for Planning Division and provide data electronically to internal and external customers ■ Providing training and assistance for CDD employees and outside groups as requested for Community Development Online Mapping Applications ■ Create daily building inspection database for inspector routing ■ Maintaining and enhancing GIS Metadata on demand 2. Work with Senior Web Application Developer to enhance and expand the Community Development Online Mapping Application. Enhancements will include incorporating additional land-based records and map related information for display, query, storage and retrieval. 3. Provide technical support for personal computers, printers, projectors and computer systems. 4. Provide technical support, including mapping and analysis to the cities of Bend, La Pine, and Sisters for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA) expansions. 5. Create and inventory databases and maps for all surface mines in Deschutes County. Work with the Planning Division to determine which surface mines are currently active and which surface mines have been reclaimed. Determine which surface mines no longer require Surface Mining Impact Area reviews; update the Land Use Tracking System (LUTS), Geographic Information System (GIS) and Deschutes Information Access Line (DIAL) to reflect the current mining status. Community Development Department Page 5 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT 6. Provide support to Long Range Planning Division for the Comprehensive Plan Update. Assist with mapping, analysis and technical support. 7. Update and enhance the Land Use Tracking System (LUTS) by incorporating and updating the spatial databases contained within LUTS. 8. Work with the CDD technology team to help implement Electronic Plan Review for Building Safety Division. 9. Assist Long Range Planning with mapping and database support for the Destination Resort Remapping Project. Help determine where remapping of the Destination Resort Combining Zone should occur and identify specific areas within the county that meet or exceed the applicable criteria for remapping. 10. Continue to provide GIS support of the South County Groundwater Protection Project. Compile data/reports/technical analysis for Environmental Health/United States Geographic Survey (USGS) Optimization Modeling and potential load reduction scenarios. 11. Work with the Planning Director to integrate the County land use GIS databases into the County Code by adopting an ordinance, which will adopt one set of data for all internal/external County Information Systems; including, but not limited to GIS, Land Use Tracking System (LUTS), Local Area Virtual Atlas (LAVA), and Deschutes Information Access Line (DIAL). 12. Complete the Historical Map Collection project. Work with the Senior Web Application Developer to create a document retrieval system for query and display of all official maps. 13. Write scripts to create spatial GIS data from existing tabular permit databases. Work with Senior Web Application Developer to make newly created GIS data available through various web applications. 14. Work with the Transportation Planner, ODOT and their Transportation Planning Analyst Unit (TPAU) in an effort to complete the update of Deschutes County's Transportation System Plan. 15. Create pre-printed series of maps that will be provided in PDF on the department Web site. Community Development Department Page 6 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT WEB PROJECTS Online Ecommerce Application: Develop ability to process other types of permits online such as septic renewal and septic replacement permits using our ecommerce application. Also update current application with subcontractor information. 2. Online Ecommerce Temporary Restaurant License Permits Application: Develop online ecommerce application to schedule and pay for temporary license permits. Design an interactive calendar to allow event holders to schedule events and vendors to purchase licenses for those events. 3. Community Development Online Mapping Application (Internet): Expand the CDMap online mapping application to the internet for our customers to use. Provides mapping and reporting capabilities for all information pertaining to Community Development. Build in a security structure for internet use. Enhance this application to contain more features and data. 4. Online Pending Land Use Mapping Application: Upgrade and redesign the online pending land use application to incorporate maps, forms and comments, which could potentially be built into CDMap. 5. Water System Mapping Application: Develop application for searching and displaying information regarding water systems and wells within Deschutes County, which could potentially be built into CDMap. 6. Electronic Plan Review Application: Implement pilot project. Further enhance application using Flex technology. Developers will submit building plans in digital format online; integrate further into current business processes. 7. Online Ecommerce Food Handler Test Application: Upgrade the current public access food handler application to an online ecommerce food handler certification test/payment system, which the public can access over the internet. This application would be developed with the current Flex technology. 8. Community Development Document Retrieval Application Records / Searches: Develop search capabilities for subdivision documents, which will need to be scanned into our system. Provide links to the survey image retrieval application. In conjunction with Information Technology (IT) staff, develop a search system to research child/parent tax lot number structure in order to retrieve data attached to cancelled tax lots. 9. Community Development Internet Site Maintenance and Additions: Continue to maintain and keep data current on the CDD Web site. Add additional functionality, such as email subscriptions to current information, fee calculators, customer surveys and embedded property research. Continue to expand the information center to provide a "one stop shop" for all of Community Development's data. Add interactive forms to help staff process incoming information such as: Community Development Department Page 7 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT • Online Illness Complaint Form • Get Legal Program/Quickstart Program Pages • Online Address Request Form • Online Address Problems Form • Online Property Violation Report Form 10. Counter Web Applications: Develop well organized counter web applications for planners, permit technicians, plan reviewers, building inspectors and environmental health inspectors to retrieve information and maps pertaining to their needs. Place all information in one location instead of having to retrieve it from many sources. Develop and implement better, more user friendly web tools for staff. 11. Public Access Application Upgrade: Upgrade public access terminal applications to use current technology and be more user-friendly. Provide additional information which may incorporate functionality of the one stop shop applications, with focus on the customer. 12. Mobile Applications: Develop mobile building inspection application to gain access to data and reports for use by the inspectors in the field. Develop mobile license facility inspection application for use outside of wireless area. 13. Update and Reorganize Tables: Work with Information Technology staff to update and reorganize our Community Development tables. Make available for use in the Data Warehouse. 14. Online Community Development Statistics Dashboard Application: Automate monthly statistics reports in a Flex dashboard format. This application would include dynamic charts and reports. The database needs to be updated and reorganized first. 15. Land Use History Documents Application: Automate application to retrieve land use history maps and documents scanned by the Clerk's office. 16. Internet Usage Reports: Monitor data collected from internet usage reports to determine which areas of the Community Development web site should receive the most focus for future enhancement. Community Development Department Page 8 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT BUILDING SAFETY DIVISION The Building Official, Dennis Perkins, an Assistant Building Official, 10 Building Safety Inspectors, and support staff provide construction plan review, consultation and inspection to assure compliance with national and State building specialty codes. Deschutes County's Building Safety Division interprets and enforces the state mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. The Division provides all of these services to the City of Redmond through a contract and provides various services to Lake, Jefferson and Crook Counties and the State of Oregon Building Codes Division on an "as needed" basis. Maintain plan review turnaround times to meet stated goal of 14 days for residential structures. 2. Maintain field inspection turnaround time to meet state goal of 24 hours. . 3. Continue to participate in regular meetings with the Central Oregon Builders Association (COBA) and maintain an excellent working relationship with that group. 4. Utilize the new inspection request and scheduling system, Interactive Voice Response (IVR) to the highest level possible. Provide training to users as needed, both customers and employees. 5. Coordinate with other divisions, departments and agencies to help make the development process seamless. This will include the E-permitting system that the State of Oregon has implemented. 6. Study the permit expiration rules and practices with the goal of obtaining a uniform method of addressing the problem of evaluating permit extensions. 7. Continue to refine and update the Building Safety Division Web site. 8. Establish new and maintain existing intergovernmental agreements with other jurisdictions to offset the staffing shortages for our Building Division and other local Building Divisions. 9. Provide opportunity for staff training and continuing education needs. 10. Assist other divisions in the department to achieve better communication and support of each others needs and goals. 11. Utilize CDD satellite offices to adjust to the volume of activity in each area. Community Development Department Page 9 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT ENVIRONMENTAL HEALTH DIVISION Provide and promote protection of Public Health and the Environment through education, consultation, and regulation. The Environmental Health Division (EH) provides plan review, consultation and inspection of regulated public facilities (restaurants, pools, tourist facilities, schools and child care centers) and on-site wastewater and dispersal systems. The Division also regulates public water systems to provide safe drinking water and works with the County Health Department on a variety of epidemiology programs and issues. In addition, EH is engaged in the proactive pursuit of protection of the Groundwater in South County through grant funding. A staff of 8 provides this range of services. ADMINISTRATION GOAL: Maintain a healthy work environment, which promotes an atmosphere of collaboration, education, and high morale among the Environmental Health staff. Objectives: Continue to cross train staff in all areas of Environmental Health to provide back- up and allow for a shifting workload during these uncertain times. 2. Continue to learn and fine tune the processes required for licensing and tracking all EH functions through our data bases. 3. Continue to update the Web site to provide useful information to the public about EH programs. 4. Explore alternative work scheduling to better serve the customers and alleviate the stress of the seasonal workload. 5. Enter into contract with Lake County to do site evaluations in Lake County ON-SITE WASTEWATER TREATMENT Goal: To provide homeowners who are served by On-site Wastewater Treatment systems with an Operation and Maintenance (O&M) oversight program that is practical and effective. Operation and Maintenance tracking and reporting is mandatory as per OAR 340-71 for Alternative Treatment Technology (ATT), which the County is contracted to regulate. Community Development Department Page 10 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT Objectives: 1. Continue to refine database and office processes to efficiently track O&M activities. 2. Create a document detailing the processes of how the O&M activities are tracked. 3. Develop a plan for follow-up of time of sale transfers and non-compliant systems as required by OAR 71. 4. Hold a meeting with the O&M providers to find ways to more efficiently track annual inspections, fees, ownership changes, and contract extensions. Goal: Maintain a service turn around average of 10 calendar days for issuance of approximately 1,200 annual permits; 30 calendar days for approximately 250 annual site evaluations; and 2 days for the 1,800 annual field inspections. Objectives: 1. Become more efficient in our permit review and standardized inspection processes. 2. Develop checklists to help front counter technicians ensure a more efficient operation. Goal: To communicate better with our customers Objectives: 1. Attach the standardized inspection procedures flyer with permits. 2. Implement the use of the application questionnaire to better understand what the applicant is proposing. 3. Develop an electronic mail list for installers and distributors to improve information transfer. 4. Create an information sheet concerning Recreational Vehicle (RV) waste. 5. Research ways to provide treatment and disposal of low volumes of animal enclosure waste and water softener waste, which are not now regulated. Community Development Department Page 11 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT Goal: Communicate better with each other Objectives: 1. Provide two sets of South County water table maps for staff reference. 2. Create a complete book of all Alternative Treatment Technology information. 3. Create a collection of approved product and application information for easy staff reference. Goal: Develop an on-site storm water review process to coordinate with on-site wastewater permit review and planning site plan review. Objectives: 1. Ensure that all water dispersal needs are met, particularly conflicts between storm water and on-site wastewater dispersal. GROUNDWATER PROTECTION PROGRAM FOR SOUTH DESCHUTES COUNTY Goal: Apply the tools, experience, and information gained from the La Pine National Demonstration Project and the County Regional Problem Solving Project to identify and implement solutions to protect and improve the quality of the sole source of drinking water in South Deschutes County. Objectives: 1. Assist the Department of Environmental Quality (DEQ) in achieving a sustainable solution to the public health hazard in South County. 2. Provide homeowners and installers with updated information about denitrifying technologies. 3. Evaluate newly approved technologies for nitrogen reduction capabilities. 4. Assist planning with "High Groundwater Lot Work Plan" as provided in their work plan. 5. Implement the financial assistance program in coordination with the Planning Division. Community Development Department Page 12 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT FOOD SERVICE FACILITIES Goal: To provide operators of food service facilities with the education and tools to protect the public from foodborne illness. Objectives: 1. Create and implement on-line Temporary Restaurant License application and issuance. 2. Allow for one Environmental Health Specialist per year to train and be certified as a Standardized Inspection Officer by the Department of Human Services (DHS) to ensure greater consistency in licensed facility inspections. 3. Update all existing handouts, brochures and information on the Web site. 4. Add the mobile food unit inspection reports to our on-line database. 5. Perform either self-assessment or baseline survey for the Food and Drug Administration's (FDA) Voluntary National Food Regulatory Standards Program. 6. Send a newsletter to licensed restaurant and mobile food unit owners annually and explore other methods of informing food service operators of current events. 7. Perform 100% of required inspections on all licensed food service establishments. 8. Implement the complete Temporary Restaurant changeover by correcting language and fees in fee schedule. POOLS AND SPAS Goal: Provide oversight and education to all public pools and spas operators and to protect the public from water-borne disease. Objectives: 1. Provide clear and detailed handouts to help educate pool and spa operators on relevant issues regarding pool and spa maintenance, best management practices and local, state and federal rule changes. a. Provide educational material to pool operators about changes to the wading pool rules. b. Provide educational material to pool operators about changes required to submerged main drain grates and the Federal Virginia Graeme Baker Pool and Spa safety act 2. Create an educational approach to routine inspections. Community Development Department Page 13 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT 3. Provide EH staff with opportunities to: ■ Gain pool and spa inspection experience ■ Add to the diversity of understanding of pool management and chemical handling through continuing education ■ Learn effective communication methods targeting pool and spa operators 4. Investigate the need for a specific County ordinance to regulate continuing non- compliers and other rule abuses not addressed by State pool and spa codes. 5. Ensure Deschutes County representation to any State committee is well informed and up to date on industry and code changes. 6. Work with the Information Technology section to modify the exiting license facility data base to link facilities with multiple interdisciplinary licenses (i.e. hotel with food service and pool/spa). DRINKING WATER Goal: Assure citizens of Deschutes County safe drinking water by implementing and enforcing drinking water standards through professional technical and regulatory assistance to all public water systems. Objectives: 1. Maintain current level of customer service for public health and drinking water inquiries. 2. Continue to keep the number of Significant Non-Complier (SNC) systems to a minimum. 3. Continue working on the additional 42 small public systems recently added to inventory. 4. Maintain sanitary survey rate of 41 per year to meet increased inspection frequency and the addition of new water systems. 5. Earn 80% or more of the Drinking Water State Revolving Fund allocation. 6. Complete the Drinking Water Mapping Project working with GIS staff. 7. Maintain immediate response time for water quality alerts. 8. Continue to train additional staff in this growing program. 9. Identify and inventory public water systems not currently regulated. Community Development Department Page 14 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT HEALTH DEPARTMENT Goal: To aide the Deschutes County Health Department (DCHD) in their mission to provide public health services to the community. Objectives: Maintain the high level of communication with the DCHD by continuing to attend meetings with them to discuss public health needs and how the Division and DCHD can work together to meet those needs. 2. Assist the DCHD in foodborne illness investigations. 3. Assist the DCHD and County disaster preparedness teams by becoming a part of the emergency response plans. Community Development Department Page 15 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT PLANNING DIVISION PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES THROUGH INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS. The Planning Division consists of 13 employees, including an Administrative Secretary under the supervision of the Planning Director, Nick Lelack. Current Planning includes a Principal Planner, -3 Senior Planners, 2 Associate Planners and 1 Assistant Planner. Current Planning handles individual land use applications, zoning review and sign-off for building and septic permits and information to the public on all land use related issues. It is also responsible for all addressing and road naming in the rural County. Long Range Planning includes a Principal Planner, 2 Senior Planners, and an Associate Planner. Long Range Planning conducts public involvement to consider land use policy, updates the County Comprehensive Plan and zoning regulations and coordinates with the cities and agencies on various planning projects. CURRENT PLANNING PROCESSING CURRENT PLANNING APPLICATIONS Meet 150-day time limits for processing all current planning applications. 2. Issue all administrative decisions for land use actions that require prior notice within 45 days of determination of complete application. 3. Issue all administrative decisions for development actions (sign permits, lot-line adjustments etc.) and land use actions that do not require prior notice (non- visible landscape management and abbreviated Surface Mining Impact Area site plans) within 21 days of determination of complete application (Note: Approximately 850 applications are expected in the next fiscal year). 4. Process applicant initiated code amendments to change land use regulations to fix problems, clarify regulations and allow new uses. This averages about 8-10 amendments each year. 5. Process land use applications for the City of La Pine under an Intergovernmental Agreement. PUBLIC CONTACT Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to 5 p.m., Monday through Friday, Wednesday (9 a.m. to 5 p.m.). Provide for customer appointments with individual planners as needed. (Note: We expect Community Development Department Page 16 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT about 3,000 Planning customers next fiscal year.) Provide phone coverage Monday through Friday; return all calls within 24 hours. MONITORING CONDITIONS OF APPROVAL AND ASSISTING CODE ENFORCEMENT ■ Work with Code Enforcement to respond to code complaints and to monitor conditions of approval for land use permits. ADMINISTRATION 1. Continue cost accounting system for current planning section and analyze data from that system. Information will be used to review fees and to quantify work tasks not directly tied to land use permits. 2. Increase opportunities for customers to access information through use of technology. Areas to explore are: ■ Design and function of the CDD Web site ■ Readability of information ■ Monitor "hits" on the CDD Web site to determine most popular sites ■ Develop a standardized pre-application process MEASURE 37/MEASURE 49 ■ Work with the County legal department to process Measure 49-related land use applications. LONG RANGE PLANNING SOUTH COUNTY REGIONAL PROBLEM SOLVING IMPLEMENTATION GROUNDWATER PROTECTION ■ Identification of funding mechanisms to pay for strategies to assure the groundwater quality meets safe drinking water standards. WETLAND GRANTS 1. Explore state and federal grant opportunities to help offset the cost of developing a Local Wetland Inventory and wetland protection measures for the South County. 2. An $80,000.00 grant award has already been secured from the Deschutes River Mitigation and Enhancement Committee. Approximately $60,000.00 is needed to cover the shortfall. Community Development Department Page 17 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT WETLAND MANAGEMENT/WILDLAND FUEL TREATMENT Coordinate with the County Forester, Oregon Department of Fish and Wildlife, Oregon Department of State Lands, Oregon Department of Forestry, Oregon State Parks and Recreation Department, and environmental non-government organizations to discuss wildland urban interface issues near wetland and riparian areas. Many areas of the unincorporated county have community wildfire protection plans or state legislation (Senate Bill 360) that give homeowners a framework for minimizing their wildfire risk in wildland urban interface areas. 2. Resolve conflicts between County conditional use requirements in wetland and riparian areas and goal of fuel reduction to prevent wildfire risk. Develop riparian/wetland treatment techniques so they jointly address the fuel load and riparian restoration/enhancement. 3. Propose amendments to County Comprehensive Plan and Deschutes County Code Title 18 to implement agreements. RED LOT (HIGH GROUNDWATER) LOTS Coordinate with the Upper Deschutes Watershed Council, Deschutes Basin Land Trust, Deschutes River Conservancy and County Property Management on management options for County owned land adjacent to Deschutes and Little Deschutes Rivers in the South County. 2. Compile a list of conservation easements for GIS staff to map and ensure that all are part of the scanned property records. LA PINE NEIGHBORHOOD PLANNING AREA Work with the Oregon Department of Housing and Community Development (OHCD) to develop a plan for affordable housing and other compatible uses on the County owned community facility zoned property. OHCD will develop a request for proposals and/or solicitation of a master developer. 2. Work with the Bend/La Pine School District to adopt an agreement regarding a proposed school site. COMPREHENSIVE PLAN UPDATE Work with the Board of County Commissioners (Board), the Planning Commission and the public to implement a work program to write a new Comprehensive Plan. The existing Comprehensive Plan was written in 1979 and has been updated in a piecemeal fashion since that time. 2. Continue working with the public to determine their vision for future development and conservation. A new plan will provide a blueprint for the future, incorporating not only the changes that have already occurred in the County, but also Community Development Department Page 18 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT coordinating with the changes from Measure 49 and the State Task Force on Land Use. Working with the public includes completing the initial review with the Comprehensive Plan Steering Committee; working with interested stakeholders including government and quasi-government agencies and community organizations; working with individual members of the community. 3. Define an updated and visually appealing format and organization for the comprehensive plan. 4. Create new chapters with updated goals and policies as needed. Review the chapters with the Planning Commission and Board of County Commissioners at informal work sessions. 5. A new plan will incorporate other planning efforts, such as the Transportation System Plan (TSP) update, the destination resort mapping described below and the high groundwater development work program. It is anticipated that new policies would embody both programs and identify appropriate implementation measures. Initiate a legislative process to amend the Comprehensive Plan and other action items by holding public hearings with the Deschutes County Planning Commission and Board of County Commissioners. DESTINATION RESORT REMAPPING Identify a preferred option for a remapping process to be adopted into code. 2. Hold at least one stakeholder meeting and one public meeting to present options before identifying a preferred option to present to the Planning Commission and Board of County Commissioners. 3. As directed by the Board of County Commissioners, prepare draft comprehensive plan policies and a code for the remapping process; initiate a legislative process by holding public hearings before both bodies. TRANSPORTATION Provide comments and expertise to current planning staff. 2. Participate in the annual County Capital Improvement Plan (CIP) process. 3. Continue to update the 1998 County Transportation System Plan (TSP), working with Technical Advisory, Steering, and Stakeholders committees. Update will be funded in-house or positioned to be at least partially funded from an extension of the original 2007 State Transportation and Growth Management (TGM) grant. 4. Calculate System Development Charges (SDCs) as part of land use application review duties. Review those amounts and any appeals with the Road Department Director, who is final authority. Community Development Department Page 19 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT 5. Work with the Road Department on preparing an amendment of the Deschutes County TSP to add 19`h Street extension in Redmond. Amend the TSP to add the extension from the Redmond Urban Growth Boundary (UGB) to the Deschutes Market interchange. 6. Continue work with the County Bicycle and Pedestrian Advisory Committee to promote the Safe Sidewalks program to keep sidewalks clear of snow and ice. 7. Coordinate with local, state and federal agencies through the Deschutes County Bicycle and Pedestrian Advisory Committee to develop a regional trail plan. Upon completion of a trail plan, amend the Transportation System Plan (TSP) to include the routes. Also work with the Bicycle and Pedestrian Advisory Committee to develop an online trail guide. 8. Continue to pursue opportunities for grant funding for transportation projects. Prepare and administer grants as needed. 9. Coordinate with the City of Sisters on transportation planning issues as Sisters begins to update its TSP. 10. Serve the following committees: ■ Bend Metropolitan Planning Organization Technical Advisory Committee JAC). • Central Oregon Area Commission on Transportation (COACT) TAC. ■ Highway 97/20 Project Technical Advisory Committee. ■ Central Oregon Rail Plan study group. ■ South Redmond Collaborative Group ■ La Pine Comprehensive Plan Technical Advisory Committee ■ Redmond Mass Transit Master Plan Technical Advisory Committee ■ Wickiup Junction/97 Technical Advisory Committee ■ Transportation Growth Management review committee for pre-approved consulting firms. CODE AMENDMENTS (LISTED IN ORDER FROM HIGH PRIORITY TO LOW PRIORITY) 1. Process applicant-initiated code amendments. 2. Amend Deschutes County Code to provide authority and standards for lot line adjustments and flag lots. 3. Begin a process to update the goals and policies for Terrebonne. 4. Change the Land Management (LM) zone sign ordinance to insure that signs in the LM zone are not identical to signs in urban commercial zones. 5. Add standards and criteria that require defensible space for wildfire protection. Community Development Department Page 20 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT 6. Complete other code amendments as staff time permits. PUBLIC INVOLVEMENT 1. Continue creating and updating CDD web sites that provide information on specific planning-related programs and opportunities for public participation. 2. Monitor Oregon Legislature on the review of the State planning program. Keep planning staff, the Planning Commission and the public informed and engaged. 3. Staff the Planning Commission - the designated public involvement committee ■ Recruitment and training of new commissioners as needed. ■ Coordination of schedule and packet preparation. ■ Complete and submit the 2008 Community Involvement Report to the State Citizen Involvement Advisory Committee. ■ Provide opportunities for the Planning Commission to host land use related seminars. 4. Explore the potential for conducting polling and public surveys through the County Web site or media outlets such as television, radio and print. COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES BEND PROJECTS 1. Urban Growth Boundary Amendment ■ Collaborate with City to complete UGB amendment. ■ Execute new intergovernmental agreements for urban unincorporated area. 2. Urban Reserve Area (URA) ■ Upon state acknowledgment of a UGB amendment, reinitiate a URA work program for the City of Bend. ■ Collaborate with city staff to complete URA public facility (water, sewer, transportation) analysis. ■ Provide open forums and public involvement opportunities. ■ Draft findings. ■ Initiate legislative amendments to Comprehensive Plan Transportation System Plan and Title 18. ■ Execute new intergovernmental agreements with City of Bend and special districts affected by the URA. Community Development Department Page 21 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT 3. Transportation/Land Use ■ Assist the City of Bend with Safe Routes to School (SR2S) efforts in the Bend-La Pine School District, and County schools (Tumalo Elementary). • Participate in Bend Metropolitan Planning Organization Technical Advisory Committee. 4. Demolition Land Fill Site ■ Coordinate with City of Bend to understand their planning goals for the site. Assist County Property Management in preparing a request for proposal for a refinement plan for the site. Assist Property Management in obtaining city approval of the refinement plan or rezone. 5. Bend Vision 2030 ■ Work with the Bend Metro Park and Recreation District and the City of Bend to implement the Vision Bend 2030 Action Item for an open space park and natural area plan in the greater Bend region. ■ Work as needed to coordinate as lead partner on two action items: Regional Trail Plan and Regional Trail Council. REDMOND PROJECTS 1. Urban Growth ■ Assist as requested by the Board of County Commissioners on planning for the County-owned property east of Redmond. ■ Coordinate with Division of State Lands in the planning of their site south of the UGB. 2. Transportation / Land Use ■ Participate in the South Redmond Area Collaborative Planning Group to address transportation and other issues in the Redmond Area, including Pronghorn secondary access. Coordinate with City of Redmond, Oregon Department of Transportation (ODOT), Oregon Department of Land Conservation and Development (DLCD), National Guard, Governor's Office and BLM. ■ Participate in Highway 97 Redmond to Deschutes Junction refinement plan (includes Quarry interchange). ■ Assist Redmond in addressing and street administration. SISTERS PROJECTS Urban Growth ■ Coordinate with City as needed for any UGB amendments. 2. Transportation / Land Use ■ Work with City of Sisters and ODOT on alternative routes (bypass). Community Development Department Page 22 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT LA PINE PROJECTS 1. Work with the La Pine City Council to implement provisions in intergovernmental agreements regarding services for processing current planning applications in La Pine. 2. Coordinate with La Pine on Portland State University, Population Research Center, 2009 Housing Unit and Population Questionnaire. 3. Coordinate with La Pine in their development of a comprehensive plan, including the legislative process for establishing an Urban Growth Boundary. ODOT / BLM / USFS PROJECTS 1. Participate in ODOT funded refinement planning projects for Highway 97 and Highway 20. These projects may include planning for the Quarry Road interchanges and the Wickiup Junction interchange or bypass. 2. Coordinate road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans. OTHER PROJECTS HISTORIC Provide staff to the Historic Landmarks commission for any county related applications or policy issues. 2. Correct the Comprehensive Plan list of historic resources. 3. Complete the amendment to the Comprehensive Plan for HLA-05-04, the Walker Ranch archeological and historic site. POPULATION 1. Portland State University, Population Research Center, 2009 Housing Unit and Population Questionnaire ■ Coordinate with Assessor and Administration Offices ■ Submit questionnaire to Portland State University in Fall 2009 2. US Census ■ Assist the Information Technology Department regarding the Local Update of Census Addressing as requested • Assist geographic information system staff regarding annual annexation updates in Deschutes County 3. Work with La Pine to develop a Coordinated Population forecast for La Pine and an amendment to the County coordinated forecast. Community Development Department Page 23 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT ADMINISTRATIVE PROJECTS 1. Convert CDD Archive materials to electronic format and microfilm. 2. Establish a pre-application process for land-use applications. 3. Develop an educational handout for all land owners in wetlands or flood plain. Coordinate with Federal Emergency Management Agency (FEMA) and Division of State Lands. 4. Coordinate with the Environmental Health and Building Safety Divisions to expedite zoning confirmation of building permits. 5. Establish a procedure and process for verifying and amending GIS zoning data. ECONOMIC DEVELOPMENT 1. Participate in Regional Economic Opportunities Analysis. MISCELLANEOUS PROJECTS: 1. Continue to assist the public in the process of forming Restricted Firearm Districts. 2. Provide addresses as required by County Code. Work with Project Wildfire and local fire departments to change road names as needed. 3. Coordinate with Information Technology (IT) and the Assessor's Office to ensure reliability of situs addressing data layer. Review list of unaddressed properties (2,100). 4. Administer programs, policies and procedures associated with the processing of Measure 49 claims. 5. In coordination with County Legal Counsel and Property Management, identify County owned property suitable for auction. 6. Continue to monitor the effectiveness of the solar setback requirements to meet energy conservation goals. Other Committee Assignments: ■ Association of Oregon Planning Directors ■ Commute Options Working Group ■ Deschutes County Bicycle and Pedestrian Advisory Committee ■ Deschutes River Mitigation and Enhancement Committee ■ Project Wildfire ■ USFS Provisional Advisory Committee Community Development Department Page 24 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM DRAFT ■ Safety Committee ■ Planning representative on regional water planning discussions, headed by irrigation districts, Central Oregon Intergovernmental Council, Oregon Consensus, etc. Community Development Department Page 25 of 25 Work Plan FY 2009-10 4/14/2009 1:56 PM Deschutes County Community Development Department Accomplishments - Year 2008 The Community Development Department mission is to facilitate orderly growth and development in the Deschutes County community through coordinated programs of Planning, Environmental Health, Building Safety, Code Enforcement, education, and service to the public. ♦ Coordinated Services and Administration ♦ Code Enforcement ♦ Geographic Information Systems (GIS) ♦ Building and Safety ♦ Environmental Health ♦ Planning DRAFT COORDINATED SERVICES AND ADMINISTRATION The Community Development Department (CDD) operations are managed by Tom Anderson, Director. This includes satellite offices in Redmond and La Pine as well as the main office in Bend. The Administrative Supervisor for Coordinated Services oversees 7 Permit Technicians who serve customers, handle phone calls and process related paperwork in support of each division. In addition, CDD has a Management Analyst, Administrative Supervisor and two Administrative Secretaries who provide support to all divisions. CUSTOMER SERVICE Customer surveys collected over 2008 show a decrease of .04% in average customer satisfaction, however, customers still rated staff service above average in all categories. Customer visits decreased by 25% from 21,694 in 2007 to 16,242 in 2008, which may have contributed to slightly lower averages than last year, which was an all time high. Customer Service Questionnaire Statistics Service Compared : Processing to Overall Yearly # Returned Efficiency Courtesy Knovded a Handouts Time Elsewhere Service Average July - December 1996 45 4.37 4.75 4.44 4.19 3.81 4.44 4.49 4.36 Calendar Year 1997 155 4.50 4.72 4.48 4.21 3.91 4.21 4.44 4.35 Calendar Year 1998 121 4.58 4.78 4.59 4.02 3.73 4.07 4.29 4.29 Calendar Year 1999 107 4.58 4.65 4.60 4.23 4.17 4.53 4.53 4.47 Calendar Year 2000 78 4.63 4.68 4.59 4.24 4.10 4.39 4.47 4.44 Calendar Year 2001 80 4.80 4.90 4.81 4.47 4.47 4.85 4.78 4.73 Calendar Year 2002 82 4.62 4.79 4.70 4.58 4.39 4.71 4.49 4.61 Calendar Year 2003 76 4.62 4.81 4.53 4.38 4.36 4.62 4.73 4.58 Community Development Department Page 2 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT Customer Service Questionnaire Statistics Service Compared Processing to Overall Yearly # Returned Efficiency .:Courtesy Knowledge Handouts time Elsewhere Service Avera e Calendar Year 2004 46 4.81 4.94 4.74 4.61 4.61 4.84 4.79 4.76 Calendar Year 2005 55 4.86 4.94 4.71 4.52 4.49 4.92 4.80 4.75 Calendar Year 2006 54 4.31 4.66 4.45 4.51 3.83 4.41 4.40 4.37 Calendar Year 2007 52 4.83 4.85 4.85 4.71 4.60 4.90 4.81 4.79 Calendar Year 2008 41 4.61 4.75 4.70 4.51 4.51 4.62 4.57 4.61 The increased availability of information on the CDD Web site and improved informational brochures helped to keep customer wait times to a minimum. The average customer waiting time in 2008 was 5 minutes, compared to 6.7 minutes in 2007. However, customer visits in 2008 have decreased from 2007. The decrease in volume of customers can be attributed to the slowing housing market. 2. The goal of issuing permits online was reached in November 2008. The permits available for purchase online at this time are electrical, plumbing and mechanical permits. Official Payments Corporation administers credit card payments online and developed a user friendly web application for licensed contractors. 3. As part of our online services, customers who are renewing a licensed facility are able to do so online. This service allows customers with multiple transactions to complete them all in one transaction. Having this service available will greatly reduce staff time during the annual license facility renewal season each year. 4. Provided addressing services to the City of Redmond through September 2008 Due to a lack of funding, the City of Redmond cancelled the contract for services effective October 2008. 5. CDD staff participated on the statewide Permit System Business Practice Committee. The committee is focusing on helping the Building Codes Division design a permit system that will be available to all jurisdictions statewide at no cost. The State and the software vendor will be visiting CDD to get a first hand Community Development Department Page 3 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT look at our systems in order to better incorporate some of our capabilities in the new system design. With our current legacy system having a limited life span left, this is an important first step in researching available options. We will continue to take an active role in the process and then monitor the implementation of the new statewide system next year. 6. Continued to manage our strategic plan for maintaining documents and records to comply with Oregon Administrative Rules related to document archiving. We have recently completed scanning all documents that had been stored in the County Clerk's archive facility. Current documents are routinely scanned from in- house files. These documents are transferred to the County Archive facility where they are maintained until the designated destruction date, while all permanent documents continue to be scanned and microfilmed. With the purchase of an oversized document scanner this year, we are able to scan all documents in-house and are no longer using a vendor for this process. This not only is a costs savings, but we are also able to have our oversized documents scanned in a timelier manner. 7. A web application was developed to allow customers to submit construction plans electronically. Free software was installed for use by the plans examiners in reviewing electronic plans. The initial tests of this product were very positive, however due to the slowdown in permit applications, the opportunity to complete testing of this product has been delayed. 8. The Technology Team continued to assess the equipment used by staff including computers, software, printers, scanners and audiovisual equipment to ensure that operational needs were met. The team has developed an initial list of projects that will enhance customer service, staff efficiency and internal and external communications. Projects include online permit application processing making data available to inspectors while in the field, an electronic plan review project and review of business processes and procedures. This list will be enhanced or modified to address changing needs and goals of the department. 9. Coordinated Services continued to improve team building, internal communication and training opportunities. Focus Training sessions with other divisions provided an opportunity to discuss and clarify code changes, new policies and procedures, and other topics of timely interest. Additional regular meetings were held to facilitate communication and coordination between divisions. Community Development Department Page 4 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT CODE ENFORCEMENT The Code Enforcement (CE) program consists of two Code Enforcement Technicians, supported by a Law Enforcement Technician from the Sheriff's Department, management and the operating divisions. Code Enforcement is responsible for investigating code violation complaints with the overriding goal of achieving voluntary compliance. If necessary, Code Enforcement may issue citations for prosecution in circuit court. 2008 Code Enforcement Activity Report CASE TYPE NUMBER OPENED NUMBER CLOSED AVERAGE DAY TURNAROUND* Building 88 84 92 Environmental Health 30 32 70 River 2 6 NA Planning 89 96 109 Lighting 9 8 40 Solid Waste 37 47 123 Total 255 273 87 *Code Enforcement case opened and closed in 2008 calendar year 1. Continued a proactive code enforcement program. Operational focus now includes investigation of illegal second dwellings, review of temporary use permits (medical hardship verification, RVs as temporary residence), and replacement dwelling follow-up. 2. Implemented a citation procedure for Environmental Health code violations within Bend and Redmond city limits. This procedure was cooperatively developed through collaboration with the Sheriff's Office and their police chiefs. 3. Worked cooperatively with the Department of State Lands (DSL), Oregon Department of Fish and Wildlife (ODFW), and Oregon Parks and Recreation (OPRD) in resolution of riverfront and wetland land use violations. Continued efforts to develop a joint process for violations in national wetlands. 4. Worked collaboratively with the Oregon Department of Environmental Quality (DEQ) to resolve complex environmental health and solid waste code violations. 5. Attended Oregon Code Enforcement Association (OCEA) conferences, networking and exchanging information to improve operational procedures and practices. Recently completed OCEA training on Code Enforcement Best Practices in the Courtroom. 6. Scheduled presentations with county neighborhood associations enhancing a cooperative approach to enforcement issues. Currently working with associations to address their area livability concerns. Community Development Department Page 5 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 7. Collaborated with the Planning Division in the revision of home occupation and temporary use medical hardship rules. These revisions have improved code enforceability, while accommodating public demand and use patterns through a public process. 8. Coordinated and facilitated pre-application meetings involving relevant divisions (Planning, Environmental Health, and Building Safety) to enhance efficient case resolution. 9. Proactively addressed new trends in land use violations: Events Centers in Multi Use Agricultural (MUA) and Exclusive Farm Use (EFU) Zones with notice given to alleged operators. Collaborated with relevant County departments and divisions (Planning, Environmental Health, Building Safety Division, County Legal, County Road Department, Sheriff's Office and the Board of County Commissioners). Community Development Department Page 6 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT GEOGRAPHIC INFORMATION SYSTEMS (GIS) In addition to supporting mapping and geographical analysis needs of each of the operating divisions, the GIS Analyst/Programmer and GIS Analyst for the program are responsible for the development and maintenance of the County digital spatial database and for providing state-of-the-art mapping and data services to local governments, citizens, and businesses. In addition, a Senior Web Application Developer serves as the webmaster for the CDD Web site and coordinates the development of web-based staff and customer service applications. GIS PROJECTS Continued to train employees, both individually and in groups, on the expanded use of the Local Area Virtual Atlas (LAVA) program. 2. Provided exemplary customer service to both internal and external customers. Internal customers received assistance and guidance with regard to in house computers and peripherals. External customers received quality and professional services for their GIS related requests. 3. Worked with the Deschutes County Environmental Health Division and the Deschutes County Health Department to map all public water systems in Deschutes County. Created geographic data sets for all public water systems and corresponding wellhead locations in Deschutes County. 4. Updated the Land Use Tracking System by incorporating new Wetland, Landscape Management and Lot of Record databases. 5. Provided technical support, statistical analysis, and mapping support to the City of La Pine and multiple consulting firms working in conjunction with the City of La Pine. 6. Completed a major implementation of the 2007 U.S. Fish and Wildlife Service National Wetland Inventory (NWI). This included implementing new NWI wetland data into Deschutes County's GIS data and Land Use Tracking System (LUTS). 7. Continued to maintain the zoning layers, including updates and changes, for each of the incorporated cities within Deschutes County. 8. Continued to work with the Oregon Department of Transportation (ODOT) Transportation Planning Analysis Unit (TPAU) in an effort to create transportation modeling scenarios for the Deschutes County Transportation System Plan. 9. Assisted Long Range planning staff with the Bend Urban Growth Boundary (UGB) statistical analysis, mapping and public hearing presentation displays. Also provided technical assistance to the City of Bend Planning Commission regarding GIS analysis in support of the City of Bend UGB process. 10. Updated and maintained the GIS Metadata, a summary for all GIS data maintained by CDD for the County GIS program. Community Development Department Page 7 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 11. Provided mapping/analysis to the Long Range Planning Division in support of the Comprehensive Plan update. 12. Completed assembly of CDD's Historic Map Collection. Scanned relevant map materials and prepared digital files that can be accessed digitally. Maps were previously stored only at the County Clerk's office in hardcopy format. 13. Completed mapping of Deschutes County's Goal 5 Historic resource inventory. 14. Created digital and geographic databases of all valid Conservation Agreements/Easements required by the county Planning Division. 15. Continued to provide GIS support of the South County High Groundwater Work Program. Compiled data, reports, maps, and technical analysis for Environmental Health and the United States Geologic Survey (USGS) Optimization Modeling and potential load reduction scenarios. 16. Worked with Deschutes County Administration to produce technical maps for the Deschutes County Recreation Assets Committee. 17. Provided mapping support to Deschutes County Property Management staff in support of the Redmond Eastside Framework Plan. WEB PROJECTS Online Ecommerce Restaurant Licensing Renewal Application: Developed an online ecommerce application to collect payments over the web for restaurant licensing renewal. 2. Online ECommerce Permit Application: Developed online ecommerce application to process simple building permit applications, such as electric, plumbing and mechanical permits. Collect online payments using our credit card processor, Official Payments Corporation. Application was built using Flex technology and a Secure Sockets Layer (SSL) certificate was implemented for security. 3. Inspector Queue: Developed an online application to report the status of the inspector's daily inspection schedule. 4. Comprehensive Plan Web site: Designed a Web site for the Comprehensive Plan process. Includes a community conversation section and a built in calendar. 5. Online Restaurant Evaluation Report Application: Develop an online reporting application to provide restaurant inspection results to the public. Similar to Marion County's application. 6. Electronic Plan Review Application: Developed a pilot application to process building plans online. Pilot developers submit building plans in digital format online. Need to integrate into current business processes. Community Development Department Page 8 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 7. Community Development Online Mapping Application (Intranet): New online mapping application for internal Community Development use called CDMap. Provides mapping and reporting capabilities for all information pertaining to Community Development. Built with easy to use Flex technology, CDMap contains interactive mapping, printable maps, reports containing Assessor and Community Development data, charts, Community Development documents, tax maps, surveys, mailing labels and Exclusive Farm Use analysis capabilities. 8. Online Exclusive Farm Use (EFU) Research Mapping Application: Upgraded existing desktop EFU application to an online version incorporated into CDMap. Maintained the same functionality to analyze EFU data and generate maps and reports for EFU research. 9. Online Road Access Permit Report: Incorporated the road report into our CDMap application. This report provides a road map and current road information to our Permit Techs for determining road access permit criteria. 10. Online Restaurant Evaluation Report Application: Develop an online reporting application to provide restaurant inspection results to the public. Similar to Marion County's application. 11. Community Development Online Customer Survey: Used SurveyMonkey.com to create an online survey for Community Development customers to provide feedback regarding our customer service to our department. 12. Community Development Internet Content Management: Continue to maintain our internet site, keeping the content current by providing and publishing the latest information, forms, news, events, documentation, etc. 13. Community Development Web Support: Continued to provide web support to staff and customers by answering questions and fixing problems. Also continued to publish data for staff to the Community Development's Web site. 14. Internet Usage Reports: Built usage reports to monitor the restaurant application and the inspector queue application. Also built an administration application to monitor our ecommerce application. Community Development Department Page 9 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT BUILDING SAFETY The Building Official, Dennis Perkins, an Assistant Building Official, 10 Building Safety Inspectors, and support staff provide construction plan review, consultation and inspection to assure compliance with national and State building specialty codes. Deschutes County's Building Safety Division interprets and enforces the state mandated Building Codes for the people of the community through a process of education and a clear and fair application of the Specialty Codes. The Division provides all of these services to the City of Redmond through a contract and provides various services to Lake, Jefferson and Crook Counties and the State of Oregon Building Codes Division on an "as needed" basis. 1. The goal to complete all inspection requests within 24 hours has generally been accomplished. In those cases where the 24 hour inspection time could not be met, they were given priority and completed the next working day. 2. The division has continued to support the City of Redmond building inspection program. Over the past year, the City has modified our intergovernmental agreement to better meet their needs. 3. The division has made a renewed effort to work more closely with all eight fire departments in our jurisdiction. Together with the fire departments, the division is working to more closely regulate the placement of propane tanks and service piping. 4. Residential fire sprinkle mandatory in all new ensuring that the local inspections are required. rs are being installed and are being considered to be residential construction. The division is training and fire departments are consulted when sprinkler system 5. The division was able to respond to all requests from neighboring jurisdictions for inspection support through existing intergovernmental agreements. 6. The division has worked to improve consistency in inspections of commercial structures, which was affected by a number of staff adjustments made this past year. Staff is being retrained to better provide consistent application of the Commercial Codes. 7. The inspection staff is utilizing the Interactive Voice Response (IVR) system and has been successful in making the IVR a tool for reducing data input time and providing better public access to the daily inspection results. 8. Building Safety continues to work with the Central Oregon Builders Association (COBA). Monthly meetings are the primary interaction; however, the division has been asked and has agreed to support COBA in other activities. COBA has also been invited to review all funding and fee increases proposed by the department. Community Development Department Page 10 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT ENVIRONMENTAL HEALTH Provide and promote protection of Public Health and the Environment through education, consultation, and regulation. The Environmental Health Division (EH) provides plan review, consultation and inspection of regulated public facilities (restaurants, pools, tourist facilities, schools and child care centers) and on-site wastewater and dispersal systems. The Division also regulates public water systems to provide safe drinking water and works with the County Health Department on a variety of epidemiology programs and issues. In addition, EH is engaged in the proactive pursuit of protection of groundwater quality in southern Deschutes County. A staff of 8 provides this range of services. ADMINISTRATION 1. Reallocated individual workloads and coverage areas per shifting demand. 2. Created electronic shared calendars to coordinate assigned duties and scheduled time off. ON-SITE WASTEWATER TREATMENT Assessed 151 sites for feasibility for on-site wastewater treatment and dispersal systems, down 52% from 2007. Issued 1223 permits and authorizations for new and existing on-site treatment and dispersal systems, down 31 % from 2007. 2. Performed 1,345 inspections to ensure proper siting, installation or abandonment of on-site wastewater treatment and dispersal systems, down 28% from 2007. 3. Created attachments for permits with standardized inspection procedures. 4. Permitted and inspected the retrofitting of 8 conventional septic systems and the installation of 8 new systems with denitrifying technology, bringing the total to 65 homes treating their wastewater to standards necessary to ensure safe drinking water in South County. 5. Finished the first full year of Operation and Maintenance billing and recordkeeping for the .166 septic systems requiring annual reporting per OAR 340-71. The compliance rate with this program is about 96%. 6. Created and implemented a questionnaire to better understand applicant Authorization Notice applications. 7. Created electronic folders to store product information. Community Development Department Page 11 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 8. Published article in the Journal of Hydrologic Engineering entitled, "Overview of the Field Test of Innovative On-Site Wastewater Treatment Systems during the La Pine National Demonstration Project." GROUNDWATER PROTECTION PROGRAM FOR SOUTH DESCHUTES COUNTY Continued to support the Board of County Commissioners during their fact- finding phase following public hearings on the proposed rule for on-site system upgrades. Support included responding to requests for information from the Board and the public and updating public information materials, including the project Web site at www.deschutes.org/cdd/gpp. 2. Supported the Board of County Commissioners during final hearing, deliberation and decision on the proposed Local Rule. The Board decided unanimously to adopt the rule on July 23, 2008. Support included supplying information as requested and finalizing ordinance, code and resolution language and exhibits. 3. Completed the short term implementation plan for the Local Rule. Completed work on implementation plan tasks in anticipation of the October 23, 2008 effective date of the Local Rule. 4. Completed changes to the permit database system in Accuterm to track nitrogen reduction system installations and provide property-specific information about performance standards and upgrade requirements. 5. Drafted the long range groundwater protection plan for south Deschutes County including long-term financial assistance and groundwater monitoring programs. 6. Submitted and received approval of the final report for the Groundwater Protection Project from the Environmental Protection Agency (EPA). Completed and closed the grant. Posted the final report on the project Web site. 7. Received the published report for the identification of nitrogen reduction processes in sand filters from the USGS entitled, "Mass balance and isotope effects during nitrogen transport through septic tank systems with packed-bed (sand) filters." The field sampling in support of this study was completed using new and established sand filters located in Deschutes County. FOOD INSPECTION PROTECTION PROGRAM Performed 1,680 Inspections on restaurants, temporary food booths, mobile food units, commissaries, warehouses, and bed and breakfasts. 2. Provided plan review for 90 new or remodeled restaurants. 3. Tested 1,019 food handlers in-house or out in the community. 4. Helped in making the restaurant scores and inspections available to the public through the CDD Web site. Recorded 7,696 hits on the Web site in 2008. Community Development Department Page 12 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 5. Entered into an agreement to provide an internet site to allow Food Handler testing online. 6. Implemented online renewal licensing on the CDD Web site for customer convenience. 7. Deputized three Environmental Health Specialists who are now able to issue citations for compliance issues at Licensed Facilities. 8. Investigated 42 significant complaints about foodborne illnesses. 9. Worked with the Health Department to investigate the foodborne illness outbreak at the Deschutes County Jail. DRINKING WATER PROGRAM 1. Investigated 36 water quality alerts (5 E.Coli, 27 Coliform, 4 Chemical) with same day response time. 2. Addressed 3 Significant Non-Compliers (SNCs are systems with a history of non-compliance). 3. Responded to 7 violations (unaddressed violations become SNCs). 4. Conducted 40 sanitary surveys (comprehensive inspections of the source, treatment, storage, distribution and management to evaluate the system's ability to provide safe water). 5. Provided professional technical and regulatory assistance to public water systems in and around Deschutes County. 6. Responded to an increasing number of inquiries from private well owners and non-public systems. 7. Conducted 14 on-site consultations to assist systems in developing required emergency response plans and received 15 more completed plans. 8. Continued to train additional staff to assist with growing program. 9. Continued to work on the grant funded water system mapping project with GIS staff. 10. Participated on a statewide committee and awarded a third party trainer contract with Oregon Association of Water Utilities (OAWU) to teach Groundwater Operators Courses required for operator certification. Community Development Department Page 13 of 25 Accomplishments 2008 4/1412009 11:37 AM DRAFT POOLS, SPAS, AND TOURIST FACILITIES 1. Performed 371 pool and spa inspections. 2. Performed 37 tourist accommodation inspections. 3. Reviewed 9 pool/spa plans. 4. Taught a spring Pool Operators Training Class attended by 43 operators and developed a Powerpoint presentation for this class. 5. Worked with the State Health Division to edit and rewrite existing pool rules. 6. Worked to educate the community of pool/spa operators about the new Federal Main Drain legislation, the Virginia Graeme Baker Act (VGB). Sent out letters and email to all operators in June and posted several articles and bulletins on the County pool Web site to educate operators. Distributed a State Bulletin regarding VGB (issued on August 25, 2007) to operators during routine inspections. Consulted with numerous operators on hundreds of vessels and the required structural changes, maximum flow rates and approved grate designs. SCHOOLS 1. Completed all 104 National School Lunch Program inspections for 52 schools in several school districts serving over 19,000 meals per day. 2. Continued to assist schools in the implementation of required Hazard Analysis and Critical Control Point (HACCP) plans and Standard Operating Procedures. 3. Continued to improve consistency amongst all four sanitarians conducting inspections. CHILDCARE 1. Completed 100% of inspections for 70 licensed child care facilities. 2. Began cross-referencing drinking water sources and on-site septic permits to rural child care homes to ensure compliance with Drinking Water and Department of Environmental Quality rules. Community Development Department Page 14 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT PLANNING PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES THROUGH INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS. The Planning Division consists of 13 employees, including an Administrative Secretary under the supervision of the Planning Director, Nick Lelack. Current Planning includes a Principal Planner, 3 Senior Planners, two Associate Planners and an Assistant Planner. Current Planning handles individual land use applications, zoning review, sign-off for building and septic permits and information to the public on all land use related issues. It is also responsible for all addressing and road naming in the rural County. Long Range Planning includes a Principal Planner, 2 Senior Planners, and an Associate Planner. Long Range Planning conducts public involvement to consider land use policy, updates the County Comprehensive Plan and zoning regulations and coordinates with the cities and agencies on planning projects. CURRENT PLANNING 1. Current Planning received 832 land use applications in the year 2008. This compares with 985 applications for the year 2007, a 15% decrease, and 1,090 in 2006. 2. There were 22 appeals filed in the year 2008. This compares with 21 appeals in the year 2007, a 5% increase, and 12 appeals in 2006. 3. There were 53 applications reviewed by the County hearings officers in the year 2008. This compares with 80 in 2007 and 46 in 2006. Eighteen decisions were appealed to the Board of County Commissioners in 2008. This compares with 12 appeals in 2007, a 50% increase, and 7 appeals in 2006. 4. There were 11 appeals to the Land Use Board of Appeals (LUBA) in 2008. This compares with 2 appeals to LUBA in 2007 and 6 appeals in 2006. 5. Current Planning met with 3,026 customers in 2008. This compares with 4,116 customers in 2007, a 26% decrease, and 5,227-customers in 2006. 6. Received and processed all land use applications for the City of La Pine in accordance with the Intergovernmental Agreement. 7. There were 7 Measure 37/49 vested rights determinations rendered by County Hearings Officers in 2008. Community Development Department Page 15 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT PLANNING COMMISSION AND CITIZEN INVOLVEMENT PLANNING COMMISSION: 1. Reviewed and made recommendations on the 2008-2009 Community Development Work Plan. 2. Planning Commission recommendations were made to the Board of County Commissioners on the following text and plan amendments and other items: ■ Sunriver Town Center ■ Aspen Lakes (Cluster development conversion to destination resort) ■ Bend Urban Growth Boundary proposal ■ Geographic Information System Zone Map ■ Temporary Medical Hardship (for RVs) ■ Deadlines to Complete Land Use Permits ■ Mass Gathering Permits (4 Peaks & Jeld Wen Tradition) ■ Noise Permits (Bend Airport Runway Replacement & ODOT Repaving of Highway 97) ■ Weddings in MUA-10 zone ■ After-the-fact partitions to legitimize improperly created parcels. ■ Small hydroelectric facilities in the Open Space & Conservation (OS&C) zone ■ Transferable Development Credit text amendment for the La Pine Neighborhood Planning Area 3. Completed a Community Involvement Report for 2007 for the State Citizen Involvement Advisory Committee. 4. Initiated the public process for updating the County comprehensive plan and hosted informal discussions on the following topics: • August: Growth and Community Involvement ■ September: Rural Lands - Farm and Forest • October: Rural Lands - Rural Reserves, Destination Resorts ■ November: Built Environment - Rural Residential, Economy, Housing, Urbanization, Natural Hazards ■ December: Natural Resources - Rivers, Wetlands, Riparian Areas, Fish and Wildlife STAFF: 1. Coordinated with the Board of County Commissioners to fill three Planning Commissioner vacancies. Reappointed two planning commissioners as part of a process to arrange terms to ensure commissioner appointments are appropriately staggered. 2. Assured meeting materials are available for easy access by the public on the CDD Web site. Community Development Department Page 16 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 3. Maintained a web page for pending code amendments for easy access by the public. 4. Monitored and reported on the progress of the State Task Force on Land Use (The Big Look). 5. Prepared press releases on controversial topics of discussion to alert the public. COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES BEND COORDINATION URBAN GROWTH BOUNDARY (UGB) EXPANSION: 1. Attended fifteen interagency coordination meetings with City staff. 2. Attended ten Technical Advisory Committee meetings. 3. Attended May 2008 City of Bend public facility open house. 4. Attended twenty-five joint Bend Planning Commission and County Planning Commission liaison work sessions. 5. Attended two Board of County Commissioners and Bend City Council work sessions in June and September 2008. 6. Participated in three joint Bend and Deschutes County Planning Commission public hearings in January, June and October 2008. 7. Coordinated with Bend staff to amend Deschutes County Comprehensive Plan policies, Comprehensive Plan map, Transportation System Plan map, zoning (DCC Title 19 - Bend Urban Growth Area), and zoning map. 8. Attended Bend Planning Commission and Deschutes County Planning Commission deliberation meetings in October and November 2008. 9. Participated in two Board of County Commissioner work sessions in November 2008. 10. Participated in joint Board of County Commissioner and Bend City Council public hearing in November 2008. 11. Attended Bend City Council deliberation meetings in December 2008. Community Development Department Page 17 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT REDMOND COORDINATION Attended collaborative meetings with the City of Redmond, Department of State Lands (DSL), Oregon Military Department and Deschutes County in September and November 2008. Assisted in the development and adoption of the Eastside Framework Plan in conjunction with the County's Properties and Facilities Department. SISTERS COORDINATION ■ Responded to City of Sisters inquiries about siting a landfill in the unincorporated area of Sisters' 2005 UGB Expansion, County ordinances relating to holding zones and exception process in October 2008. Attended a joint meeting of the Board of County Commissioners and the Sisters City Council to assist in answering questions on the comprehensive plan and destination resorts. LA PINE COORDINATION The Oregon Department of Land Conservation and Development approved the Coordinated Population forecast in August 2008. • Drafted amendments to the Urbanization Chapter of Deschutes County Comprehensive Plan (DCC 23.48) to recognize a conservative twenty-year population forecast for the City of La Pine that can then be used by city officials and the Oregon Department of Land Conservation and Development to estimate the City's twenty-year land need and the location of a Urban Growth Boundary. GRANTS ENVIRONMENTAL PROTECTION AGENCY (EPA) - WETLAND PROJECT DEVELOPMENT GRANT: ■ Submitted a $350,000 grant proposal for a 2008 EPA Wetland Project Development Grant. Coordinated with the Washington D.C. Congressional delegation, Deschutes Resources Conservancy, Upper Deschutes Watershed Council, Deschutes Basin Board of Control, EPA-Region 10, Oregon Water Resources Department, City of Bend, and other stakeholders to receive their formal support. 2. OREGON DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT (DLCD) TECHNICAL ASSISTANCE GRANT: ■ Awarded a $90,000 technical assistance grant to help fund a technical committee and associated public involvement process to address land-use and water quality issues south of Sunriver to the Klamath County border. Community Development Department Page 18 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 3. OREGON DEPARTMENT OF TRANSPORTATION (ODOT): TRANSPORTATION GROWTH MANAGEMENT GRANT: ■ Obtained a $100,000 grant to update the Deschutes County Transportation System Plan. 4. GROUNDWATER PROTECTION PROGRAM (FEDERAL EPA): ■ Submitted final federal forms and officially closed-out the grant with U.S. EPA-Region 10. 5. WATER QUALITY COOPERATIVE GRANT (FEDERAL USGS): ■ Submitted final federal forms and officially closed-out the grant with U.S. EPA-Region 10. PROJECTS SOUTH COUNTY GROUNDWATER PROTECTION PROJECT 1. Attended Deschutes County, Oregon Department of Environmental Quality and Oregon Department of Land Conservation and Development two-day interagency meeting in January 2008. 2. Attended Board of County Commissioner, Oregon Department of Environmental Quality and Oregon Department of Land Conservation and Development work session in January 2008. 3. Coordinated with facilitator, and Administrator's office to distribute packets for a Financial Assistance Advisory Committee. Attended and recorded six meetings from January to May 2008. 4. Attended and recorded testimony delivered at public hearing with the Board of County Commissioners in La Pine regarding a revised Local Rule in March 2008. 5. Attended Board of County Commissioner deliberation of a Local Rule in April 2008. 6. Participated with Oregon Water Wonderland I and II, Oregon Department of Environmental Quality, and Oregon Department of Land Conservation and Development in May 2008 to discuss Goal 11 and the sewer annexation process. 7. Attended a public hearing with the Board of County Commissioners in Bend regarding a revised Local Rule in July 2008. 8. Participated with Sunriver, Oregon Department of Environmental Quality, and Oregon Department of Land Conservation and Development in July 2008 to discuss opportunities to extend sewer service into adjoining rural neighborhoods. 9. Participated with House Interim Committee on Energy and the Environment about Local Rule and Groundwater Protection Program in September 2008. Community Development Department Page 19 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT OTHER 1. Continued tracking of destination resorts to ensure they are meeting the required housing ratio. Worked with Eagle Crest to obtain the needed information through a survey. 2. Deschutes Steelhead Reintroduction Meetings ■ Reviewed four Request for Proposals regarding an Endangered Species Act (ESA) Risk Assessment for Central Oregon Cities and Counties. ■ Completed memorandum to County Administrator summarizing Deschutes County Comprehensive Plan and land use ordinances relating to natural resources. 3. 2008 Housing Unit and Population Questionnaire ■ Coordinated with Assessor and County Administrator offices. ■ Questionnaire submitted to Portland State University in August 2008 ■ Preliminary forecast announced in November 2008 ■ Final forecast certified in December 2008 4. Conference Presentations ■ Upper Deschutes River Coalition (40th Anniversary of Wild Scenic River Act) - Promise of Partnerships. ■ Oregon Planning Institute (2008) - Big Planning Projects for Small Cities ■ Oregon Planning Institute (2008) - System Planning Focus • Oregon Department of Transportation Fall Development Review Conference - County's experience with destination resorts ■ Prepared a Destination Resort and Transportation Impact PowerPoint for current planner presentation at 2008 Association of Oregon Counties Annual Conference 5. Historical Landmarks Commission ■ Staff to the Historical Landmarks Commission, responsible for processing county historic land use applications. ■ Coordinated with the Board of County Commissioners to appoint a county representative to the Historical Landmarks Commission. ■ Processed a request of an approval of a landscape plan and fence surrounding a new fish screen. Community Development Department Page 20 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 6. Skyline Forest ■ Participated with County Administrator, Oregon Department of Land Conservation and Development and Oregon Department of Forestry staff discussion of Skyline Forest in August 2008. 7. Destination resorts ■ Coordinated with the Oregon Department of Land Conservation and Development in analyzing destination resorts in Central Oregon. CODE AMENDMENTS STAFF INITIATED: 1. Mini Storage Text Amendment adopted in January 2008. 2. Geographic Information System Zone Map amendment adopted in May 2008. 3. Temporary Medical Hardship (for RVs) amendment adopted in July 2008. 4. Amateur radio facility amendment adopted in August 2008. 5. Temporary Medical Hardship (for RVs) amendment adopted in September 2008. APPLICANT INITIATED: 1. Sunriver Urban Unincorporated Community provisions to add a new Town Center District adopted June 2008. 2. Wedding activity in Multiple Use Agricultural zone amendment, denied November 2008. 3. Cluster development provisions to except certain development standards when a cluster development (Aspen Lakes) converts to a destination resort, denied November 2008. 4. Transferable Development Credit text amendment for the La Pine Neighborhood Planning Area (application pending). 5. Wedding activity in Exclusive Farm Use zone amendment (application pending). 6. Title 22 code amendment to incorporate language from ORS 92, allowing for after-the-fact partitions to legitimize improperly created parcels. 7. Amend Chapter 15.08, Signs, to address multiple variance requests in La Pine (application pending). 8. Amend Chapter 18.16, EFU, to be consistent with ORS 215.284(7) (application pending). Community Development Department Page 21 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT 9. Amend Chapter 18.16, EFU, to allow for processing of aggregate in conjunction with road projects (application pending). COMPREHENSIVE PLAN UPDATE: Rewrote the Comprehensive Plan to provide the public with a user-friendly version. The rewrite, called the Working Comprehensive Plan, will be used to analyze existing goals and policies. 2. Presented an overview of the work program to the Planning Commission and Board in June 2008. 3. Coordinated with the County Public Communications Coordinator for media releases announcing upcoming Comprehensive Plan Steering Committee (Planning Commission) meetings. 4. Created a schedule for the plan update and a public input plan. 5. Promoted the comprehensive plan update in interviews on Daybreak and Direct Connect (KOHD) as well as Good Morning Central Oregon and Inside Deschutes County. Also conducted a number of radio and printed press interviews. ■ http://video.aoocile.com/videor)lav?docid=2109386173313591485&hl=en ■ http://video.google.com/videoplay?docid=3297641395057900761&hl=en 6. Coordinated with Senior Web Applications Developer, to develop a Comprehensive Plan Update Web site. ■ (-http://lava5.deschutes.org/cdd/compr)[an/index.cfm) 7. Attended a joint meeting with the Board of County Commissioners and the Comprehensive Plan Steering Committee for a discussion of growth and community involvement in August 2008. 8. Steering Committee schedule mailed out to 42,500 property owners with the county tax bills in the unincorporated area. 9. Comprehensive Plan Steering Commission held the following meetings in 2008: ■ Farm and Forest panel discussion in September. ■ Rural Reserves and Destination Resorts discussion in October. ■ Rural Development, Housing, Economic Development, Urbanization and Natural Hazards discussion in November. ■ Deschutes River Corridor and Fish and Wildlife discussion in December. 10. Six listening sessions were held around the county in October and November 2008 to hear from the community regarding land use. The county was divided Community Development Department Page 22 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT into seven management areas for analysis and a meeting was held in a central location for each of the five areas with population. ■ Sisters City Hall ■ Redmond School District ■ Deschutes Services Center ■ La Pine Senior Center ■ Brothers School ■ Terrebonne Community School 11. A schedule was prepared for the listening sessions and sent to email lists including government and non-government agencies and the public located in the rural communities of each management area. The flyer was also distributed at each listen session meeting and sent out as a press release to the numerous local newspapers. 12. Besides listening sessions, the county contacted 159 governmental and quasi- governmental agencies and 28 community organizations with an offer to meet and discuss potential issues or lead a presentation and discussion with their group on comprehensive plan issues. The list below identifies actions from August to December 2008: ■ Project Wildfire ■ Central Oregon Intergovernmental Council ■ Central Oregon Irrigation District ■ Bend Municipal Airport Group ■ Central Oregon Real Estate Governmental Affairs Committee ■ Bureau of Land Management ■ Project Wildfire and Community Wildfire Protection Plan representatives ■ La Pine Fire District Board ■ Upper Deschutes Watershed Council, Deschutes River Conservancy ■ Oregon Military Department 13. As part of the comprehensive plan update, organized and held a destination resort stakeholders meeting to discuss potential options. Created alternatives for destination resort remapping and alternatives for a process to analyze properties that want to be added to the resort map. Community Development Department Page 23 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT TRANSPORTATION PLANNING 1. Maintained the CDD Web site related to long range planning and transportation planning issues. 2. Awarded $100,000 grant from ODOT/DLCD to update Transportation System Plan (TSP). 3. Held open houses in September 2008 on TSP update in Bend, La Pine, Redmond, Sisters, Terrebonne, and Tumalo. 4. Awarded a $200,000 grant from ODOT Bicycle and Pedestrian Program to add sidewalks along B Avenue in Terrebonne and sidewalks, bike lanes, and bioswales to U.S. 97 through the community. 5. Coordinated with the Bureau of Land Management and the County Road Department on the environmental process to identify a footprint for 19th Street between southern Redmond and Deschutes Junction. 6. Participated in ODOT-funded refinement planning projects for Highway 97. These projects included: ■ US97/US20 Refinement Plan (Bend area) ■ Wickiup Junction interchange or bypass ■ U.S. 20 in Tumalo ■ Southern extension of U.S. 97 Re-Route in Redmond 7. Coordinated with the Department of State Lands on the master planning of a Bureau of Land Management property south of the County Fairgrounds (part of South Redmond Collaborative Group). 8. Worked with the County Bicycle and Pedestrian Advisory Committee, including completion of the GIS-based regional bike guide (road routes), County Trails Plan and Web site upgrades. 9. Worked with the City of Bend on projects relating to UGB expansions and designation of Urban Reserve Areas. 10. Worked with the City of Redmond on the update of their TSP with emphasis on 19th Street. 11. Worked with the City of Sisters on the update of their TSP, especially as it pertains to potential alternate routes around Sisters. Community Development Department Page 24 of 25 Accomplishments 2008 4/14/2009 11:37 AM DRAFT COMMITTEE ASSIGNMENTS TRANSPORTATION RELATED COMMITTEES: ■ Bend Metropolitan Planning Organization Technical Advisory Committee. ■ South Redmond Area Collaborative Planning Group to address transportation issues, including 19th Street and Pronghorn secondary access. ■ La Pine Transportation Advisory Committee. ■ Commute Options Working Group • Deschutes County Bicycle and Pedestrian Advisory Committee ■ Oregon Solutions Deschutes County Transportation Coordination Project ■ Central Oregon Transportation Advisory Committee Rail Plan Technical Committee ■ ODOT N. 97 Technical Management Team ■ City of Bend 97/Cooley Mid-Term Solution Technical Advisory Committee ■ City of Sisters TSP Technical Advisory Committee OTHER COMMITTEES: Project Wildfire ■ Participated in Monthly Meetings as a Board appointed member Deschutes River Mitigation and Enhancement Committee ■ Attended monthly meetings as Secretary ■ Draft monthly minutes ■ Coordinate with the Board to fill vacancies Provisional Advisory Committee ■ Attended quarterly meetings Bend Parks and Recreation District ■ Participated in 2008 CIP/SDC Advisory Group Association of Oregon Planning Directors ■ Participated in selected meetings ■ Prepared a presentation and led a discussion on destination resorts Chronic Health Advisory Committee ■ Participated in selected meeting Community Development Department Page 25 of 25 Accomplishments 2008 4/14/2009 11:37 AM Community Development Department Planning Division Building Safety Division Environmental Health Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX(541)385-1764 http://www.co.deschutes.or.us/cdd/ Memorandum To: Board of County Commissioners From: Nick Lelack, Planning Director CC: Tom Anderson, Community Development Director Date: April 22, 2009 Re: Planning Commission Input on Community Development Department Work Plan 2009-2010 On April 9, 2009, the Planning Commission discussed the Planning Division element of the Community Development Department's Accomplishments and Work Plan 2009-2010. Commissioners did not take any formal action on any issue, but rather provided comments on the following items: 1- Code Amendments (pages 20-21 of the Work Plan) a. Commissioner Brown stated that he would like to add to the list of Code Amendments his package of "repair" code amendments, combine them with the staffs list of "clean- up" code amendments and make this a priority item. b. Commissioners Brown and Irvine expressed their interest in amending Deschutes County Code Titles 2 and 22 to allow the Planning Commission to make quasi-judicial land use decisions. 2. Other Projects a. Chair Cyrus and Commissioners Brown, Klyce and Irvine would like staff to initiate a rezoning applications for property owners who believe mistakes have been made regarding the zoning of their property. Each property has its own unique set of circumstances, and each is an "up-zone" to a more intensive use. Rezoning to an more intensive use will require compliance with the Transportation Planning Rule. The three properties are: 8755 13th Street. Terrebonne Randall Etter states he owns or is in contract to buy this property. According to the Assessors office, it is owned by Richard Anderson with contract buyers, Kerry and Wendy Backsen. It has been operated as an auto-repair business. Mr. Etter ran an auto repair business during the periodic review period (1996). In 1997, new plan policies were adopted and challenged, then in 1998 the Terrebonne Plan designations were affirmed by the Land Conservation and Development Commission. Mr. Quality Services Performed with Pride Etter claims to have not been included in the plan designation changes that he requested; however, he was not the property owner at the time and appears to not be the property owner now. In January 2006 Mr. Etter was denied a Nonconforming Use Verification for his Auto Repair business, he was not able to demonstrate that his business was established prior to November, 1997. The property is zoned Terrebonne Residential and currently contains a metal building. Staff has not further verified the property ownership issues nor contacted the listed owners. ii. 65315 Highway 97, Deschutes Junction: Bob Fair has owned this property for over 30 years. The property was originally zoned by ordinance PL-5 Exclusive Farm Use (A-1). In 1978, the Board denied a request to rezone this property from A-1 to General Commercial (C-2). However, the Board approved a zone change from A-1 to A-S, Rural Service Center. This zone permitted Agribusiness and retail store, restaurant, office or service establishment. Later, In 1979, under PL-15, the property was zoned EFU, and remains zoned EFU today. In 1996, Mr. Fair applied for a Nonconforming use Verification and was denied. Mr. Fair owns the property now and is requesting that we rezone his property to Rural Commercial. iii. 52379 Huntington Rd., City of La Pine: John Thomas and his wife own this property. It is currently zoned Rural Residential-10, and Mr. Thomas states that the property should be rezoned to commercial. The options to address these properties/rezonings include: i. Address the Terrebonne and Deschutes Junctions issues as part of the County's Comprehensive Plan Update, and the City of La Pine's during the development of the City's Comprehensive Plan. ii. The applicants may initiate the amendments and pay the fees; or iii. The Board may direct staff to initiate any/all of the zone changes as part of the Work Plan; or iv. The Board may pay for or waive the fees and either direct staff to initiate the zone changes or the applicants to make application for the zone changes. 3. Code Enforcement a. As part of the Code Enforcement Procedures Manual update item, Commissioner Quatre recommended that the Board consider removing the provision that requires complaining parties to sign their names. Chairman Cyrus stated that he believed names were required to reduce frivolous complaints. 4. Public Input a. The Central Oregon Realtors Association Government Affairs Committee requests a code amendment to allow permanent dwellings for medical hardships and/or accessory dwelling units, which may not be legal under current State Law. Page 2 of 2 Groundwater Protection Program Update BOCC Work Session 4-22-09 I. Ongoing County Actions a. High Groundwater Work Program i. Preliminary feedback b. Ordinance 2008-019 c. Grant Applications i. Local Wetland Inventory ii. Stimulus d. Sunriver Sewer Feasibility e. Financial Assistance (work session scheduled 05-06-09) II. Possible Future Actions a. Meeting with DEQ i. History of correspondence ii. Possible DEQ actions: 1. Establish a Groundwater Management Area (voluntary management approach) 2. Impose a moratorium (prohibit new development until protective action is taken) 3. Adopt a Geographic Rule (require protective action for all permits - could include advanced treatment) 4. Pursue public health hazard process to sewers under Goal 11 b. Future groundwater monitoring/testing (FY 2011-12) i. Funding source unknown ii. Technical lead unknown (agency, local, state, federal) c. Ordinance 2008-019 i. New construction and major repairs / alterations ii. Authorization notices iii. Variable treatment standards vs. best available systems d. Financial incentives e. Other possible actions / directions / ideas i. Return the Onsite Program to DEQ ii. Return to "Do Nothing" iii. Go back to the drawing board iv. Status Quo V. Expanded Status Quo vi. Adopt a modified local rule vii. Re-adopt the local rule viii. Re-adopt the local rule and refer it to voters during a general election ix. Focus on sewers X. Others? 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'C C a) 'a ' (u Y O -c U o c a) -C _ ° cn Q m O Co _ C ai " N m 0 N E C - n m O a c (n _0 X N O N 0 O N ° 0m N oL a) a) 7 ~a ~ o0 a> ° cn c c , Q c Mn a) o c m u ' ' CL o EE ` a)N o _Ile ~ o C ~ 0 CL o O N o ° C , r- - cn m 4) 0 C cu cu 4s d ) 40 ai ~ M 0-0 r a) ° E w N C « 0 N O C N E . O d R • 0 co a~ CL U ` d -0 N 0- s Q 3 a 0 c > o U c > CO 0 m =3 - - a) cB = a p 0 - cu 0 0 a) ~1i / W L o CU 0 °I 0 0 a) 3-W 0 U)c oo a) c Q m o a) cu ° 0 U) c 0 ca 0 W Z cvm o c O' iC ~ CO U) O 0> a v°i O m Q, v H1 N cu N N 0 N a) N U) ch N N 0 0.- O. C V (D i. Q O C 'a Q L 4) v~ , H R ` a-0 v 5 CY a' m aL V W z CY m 0 (D 4) IM 1+ M L 4) 0 c CL _ -0 - o c~• m 4) 4) +rc v3 z H ° 2 i > C1 LL f0 11 Q E i ww W C; S v 0 0 0 0 a 0 0 y co ti `ti y ~JTES c0 0 March 12, 2009 Mr. Dick Pederson, director Ms. Joni Hammond, deputy director Department of Environmental Quality 811 SW Sixth Ave. Portland, OR 97204-1390 Dear Mr. Pederson and Ms. Hammond: Department of Administrative Services Dave Kanner, County Administrator 1300 NW Wall St, Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 www. co. deschutes. or. us As you no doubt know by now, Deschutes County voters repealed the "local rule" ordinance in the March 10 election by a margin of 57%-43%. Ordinance No. 2008-019, which requires nitrate reduction measures for new construction and major septic system repairs in south Deschutes County remains in effect. I have been asked by the Board of Commissioners to request your personal attendance, as well as that of other appropriate DEQ staff, at a work session as soon as possible to discuss next steps in the ongoing effort to protect groundwater resources in south Deschutes County. During the course of developing the local rule, we were repeatedly told by the department that "doing nothing is not an option." Given that our local voters have rejected the County's adopted solution to the problem, and given our commitment to continue working in partnership with the DEQ and the local community, we need to know what the department sees as its next steps going forward to address the public health hazard DEQ and the USGS study have identified in Deschutes County. The Board meets in work session on Wednesday afternoons at 1:30. We would welcome your participation in a work session on March 25, April 1, April 8, April 15 or April 22. However, given the importance of this issue, a special meeting can be arranged that accommodates your schedules. We do request that it be scheduled to occur before the end of April. Additionally, individual Board members have expressed to me a willingness to travel to Portland or Salem for a meeting. However, I consider this a less- than-ideal option, since the Board cannot deliberate toward a decision or take action when it meets outside of Deschutes County. It also would mean that the many, many citizens who would probably like to attend this meeting would be unable to do so. The Board looks forward to hearing from you at your earliest opportunity. Many of the citizens who spoke out in opposition to the local rule during the recent election campaign Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner Mr. Dick Pederson Ms. Joni Hammond March 12, 2009 Page 2 agreed that something must be done and expressed confidence that DEQ would not only step in and do something, but would be a more beneficent partner in the effort. I look forward to hearing from you soon. Sincerely, Dave Kanner County Administrator cc. Board of Commissioners Tom Anderson, community development director 'z 1859 iregon Theodore R. Kulongoski, Governor March 25, 2009 Mr. Dave Kanner, County Administrator Department of Administrative Services 1300 NW Wall Street, Suite 200 Bend, OR 97701-1960 Dear Mr. Kanner: Department of Environmental Quality 811 SW Sixth Avenue Portland, OR 97204-1390 503-229-5696 TTY: 503-229-6993 Thank you for your letter dated March 12, 2009, requesting that we both attend a Board of Commissioners work session for the purpose of discussing the Department of Environmental Quality's next steps to address groundwater protection in Deschutes County. We appreciate your invitation to meet and would like to offer a slight change to your proposal. We would like to meet with the Board of Commissioners and have us jointly provide an evening meeting where we would sit down with the citizens of Deschutes County and hear additional ideas about protecting groundwater. This will allow us to do a better job of planning and communication on this important matter. Given that legislature is in session, we propose the meeting occur in July. Thank you again for your letter. We look forward to hearing from you. Sinc el , A6~ Dick Pedersen Joie Hammond Director Deputy Director Cc: Chair Tammy Baney, Board of Commissioners _ Vice Chair Dennis Luke, Board of Commissioners Member Alan Unger, Board of Commissioners Tom Anderson, Community Development Director 0 F- f i " MAR 302009 ~ BOARD OF COMb11SSI0NERS ADMINISTRATION Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, APRIL 22, 2009 1. Community Development Department FY 2010 Work Plan- Tom Anderson 2. Discussion of Options and Next Steps for South County Groundwater Protection Plan - Tom Anderson 3. Response to March 25 Letter from DEQ - Tom Anderson, Dave Kanner 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.