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2009-1440-Minutes for Meeting July 06,2009 Recorded 8/25/2009DESCHUTES COUNTY OFFICIAL RECORDS CJ ~Q09.1440 NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERS' JOURNAL 0812512009 08:20:26 AM 111111111111111111111111111111 200 -1440 Do not remove this page from original document. Deschutes County Clerk Certificate Page If this instrument is being re-recorded, please complete the following statement, in accordance with ORS 205.244: Re-recorded to correct [give reason] previously recorded in Book or as Fee Number and Page DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL v~JTE-~ nil Monday, July 6, 2009 Allen Room, County Administration Building, 1300 NW Wall, Bend, OR MINUTES OF MEETING Present were Judge Michael Sullivan; County Administrator Dave Kanner; Commissioners Alan Unger and Tammy Baney; Ken Hales, Community Corrections; Deevy Holcomb, Juvenile Community Justice; Scott Johnson, Health Services; Becky McDonald, 9-1-1; Eileen Stein, City of Sisters Administrator; Aaron Brenneman, defense attorney; Mike Dugan, District Attorney; Donna McClung of the Oregon Youth Authority; Ed Boero of the City of Redmond; Mitchell Meyer of the Oregon State Police; Sheriff Larry Blanton; Jack Blum, citizen member; and guests Scott McGuire and Barbara Ellinboe of ME. & Associates. No representatives of the media were present. I Call to Order & Introductions. Judge Sullivan opened the meeting at 3:35 p.m., at which time the attendees introduced themselves. II June Minutes. Jack Blum moved approval and Ken Hales seconded. Approval was unanimous. III Public Comment None was offered. Minutes of LPSCC Meeting Monday, July 6, 2009 Page 1 of 6 Pages IV Law Enforcement Information System. Becky McDonald said a new records management system is being instituted that involves all of the law enforcement agencies, including the District Attorney; however, excluding the Oregon State Police. This will replace the current management system, COPS, which was home-grown and is now inadequate. Data and information will be shared by all of the groups, and the system should be implemented by next fall. Groundbreaking for the 911/Oregon State Police building is scheduled for Wednesday, July 8. V Redmond Police Dept. Alcohol Sales Report Chief Roberts was not available to address this issue. VI Oregon Healthy Teen Survey Report Neither Chief Roberts nor Hillary Saraceno was available to discuss this issue. VI Gang Report Deevy Holcomb said that in May a follow-up advisory was requested for this meeting. She stated that a brief training process is to be instituted, and she is working with Chief Roberts on this aspect. All of the agencies have provided input except the Sheriff's Office. The other item of interest was information gathering from law enforcement agencies and the school districts to help clarify whether specific actions should be considered gang-related. The results of this should be available by fall. VII Public Safety Appropriations - Discussion of Recent Legislative Action. Judge Sullivan asked for input on recent legislative actions. Funding for the Courts has been cut by 10%, and the results of this action are still unclear. Good progress was made in the past in clearing backlogs, but it will not be possible to do this at the same level now. Minutes of LPSCC Meeting Monday, July 6, 2009 Page 2 of 6 Pages Caseloads continue to increase. For instance, there were 600 more small claims handled in 2008 when compared with 2007. The District Attorney is being forced to focus on the most serious cases. It is possible another 5% cut is going to occur. Dave Kanner stated that the cut in lottery funding affects a lot of groups who depend on small grants generated by video lottery dollars. The Shop with a Cop program, however, will be a part of the normal budget. Ed Boero of the City of Redmond stated that between retirements and cuts in staffing, and grants that he hopes will happen, the department is about the same. Sheriff Blanton said that they are running about 75% pretrial inmates in the jail, and those who are able to be released on bail or on their own recognizance have been released. He feels there may be more cuts to come this year. Judge Sullivan stated that a settlement conference that needs to be scheduled may not be able to come before the judge until October at this point. Sheriff Blanton said that those being held pre-trial cannot be required to go into programs or go into the work center. They have had to reduce male inmate beds to accommodate more female inmates. Mitchell Meyer stated that a lot of cuts planned by the legislature did not happen, and the OSP is able to maintain good trooper coverage on the major highways. They had not had 24-hour coverage for a long time prior to this. Specially trained teams had to be cut from the budget. This is a busy season, and calls are escalating. He hopes to have more officers available during peak hours. Mike Dugan stated that the bad check program has been effective and works well at no cost to the County. They are expanding this type of program to those guilty of minor crimes. Restitution will be collected and there will be no County expense. This helps to avoid filing these cases in court. Minutes of LPSCC Meeting Monday, July 6, 2009 Page 3 of 6 Pages House Bill 3508 was highly debated, and increased the earned time of inmates up to 30%. This will be effective immediately if the Governor signs it. A lot of programs will be negatively affected. Measure 57 has been delayed until 2010. If someone is sentenced under this, it applies regardless of when the person was actually arrested. The purported $40 million savings projected by delaying implementation of Measure 57 is not truly a savings. Mr. Dugan said that his department did not lose staffing but some cuts were made in other ways. The Mental Health Court, because of HB 3508, lost about 10% of its funding. A number of offenders with mental illnesses are a constant resource drain. Some outreach is planned to help address this problem. Scott Johnson and others are involved in planning this, and a federal grant may help with some of the funding. Aaron Brenneman said indigent defense has taken a financial hit. They will go full bore until the last month or so of the biennium, after which time no court appointed attorneys will be available. His office has taken negative adjustment in revenue, resulting in staffing or payroll cuts. Mr. Dugan stated that HB 3508 requires notification to victims regarding hearings. Parole and Probation has been affected as well, depending on whether offenders are complying with the requirements of their probation. Ken Hales stated that by reducing the overall caseload through this fashion, representatives of the Department of Corrections assumes that there will be a cost savings. Sheriff Blanton said that he opposed HB 3508 for a variety of reasons. Much of this had to do with treatment and caregiving, alternatives to incarceration and mental health assistance. The Department of Corrections will get millions for drug, alcohol and other treatment in the State prisons, but no one talks about the time that staff spends with these individuals before they get into the State system. By the time the offenders get there, a lot of resources have been spent on them, but the counties don't get anything to offset that. The cost savings that the State assumes will occur will not help the Sheriff's Office with its bed costs or the expenses borne by Parole & Probation. Minutes of LPSCC Meeting Monday, July 6, 2009 Page 4 of 6 Pages Mr. Dugan stated that to help save money, there is a stated amount of probation for technical violations of 60 days maximum, effective in 90 days. Becky McDonald said that funding for 911 services is stable at this time. Scott Johnson stated that a lot of cuts were anticipated for mental health services, and were handled up front by reducing staff hours. There are cuts in some programs, such as gambling counseling and housing support, alcohol and drug prevention work and others. Family drug court and a few other programs are still in place although there could be an overall cut. More will be known about the final figures in a couple of months. The goal is to bring the mental health staff back up to a normal level during this biennium. Ken Hales stated that HB 3508's passing was a good thing for Parole & Probation. There were consequences on 1145 funding. His budget was based on a 12% reduction in State funds, and it is close to that. Measure 57 had two pieces of treatment funding in it. $10 million was appropriated for local programs, but it is not known how this funding will happen or how hard it is to get. It will be handled separately from 1145 funding and a reporting function is required. Donna McClung stated that the Oregon Youth Authority is facing significant cuts in facilities, beds, and overall funding, in the amount of $8.3 million. They are balancing their budget as well as they can. Some reorganization is taking place and about eight parole and probation positions will be eliminated or not filled. They are running at capacity and are having a hard time placing youth in community-based programs. Commissioner Baney said that the County is able to invest in the crime prevention fund, unlike a lot of counties. It provides for flexible funding to fill the holes in some programs that need it. The amount is around $200,000 this coming year. Judge Sullivan pointed out that it is ironic that everyone is grateful that the cuts were not worse. However, the legislature will meet early next year and all is not safe. There are a lot of people suffering financially and revenue could decrease, and the legislature could take further action. And it generally takes a year or longer for things to turn around. Minutes of LPSCC Meeting Monday, July 6, 2009 Page 5 of 6 Pages Eileen Stein said that there apparently is a lot of money available to help create jobs, but small cities don't have the staffing to handle the application process. And the temporary employees that are placed in this fashion require the employer to pay workers compensation, which the cities cannot afford either. Sheriff Blanton observed that grant applications often have a short lead time and staffing does not allow this kind of quick action. And some grants require extras that cost money. Mr. Dugan said the September revenue forecast may require a special session, at which time the legislature may choose to rebalance the budget. Some of the newly adopted taxes will not go into effect for a long time, and may be challenged. Some may end up on the ballot, but that won't be for a while. VIII Other Business Sheriff Blanton said on July 15 at 9 AM, places on the satellite mental health training program are still available. The Mental Health "whose problem is it" program will be presented by the National Corrections Institute. Being no further items discussed, the meeting adjourned at 4:35 p.m. Respectfully submitted, Bonnie Baker Recording Secretary Attachments Exhibit A: Agenda Exhibit B: Sign in sheet Exhibit C: Redmond Police Department Alcohol Compliance Check Report Exhibit D: Healthy Teens Survey & Youth Survey Future Plans Report Minutes of LPSCC Meeting Monday, July 6, 2009 Page 6 of 6 Pages DESCHUTES COUNTY PUBLIC SAFETY COORDINATING COUNCIL c~'' 71 C1~ i< July 6, 2009 - 3:30 pm Allen Room, County Administration Building, 1300 NW Wall, Bend, OR Agenda I Call to Order & Introductions Judge Sullivan II June Minutes Attachment 1 Judge Sullivan Action: Approve minutes III Public Comment Judge Sullivan IV Law Enforcement Information System Becky McDonald Brief Council on development of new information system V Redmond Police Dept. Alcohol Sales Report Attachment 2 Chief Roberts and Hillary Saraceno Brief Council on 2009 under age alcohol sales compliance report VI Oregon Healthy Teen Survey Report Attachment 3 Hillary Saraceno Update Council on Deschutes County activities VI Gang Report Attachment 4 Chief Roberts and Deevy Holcomb Brief Council on follow up actions VII Public Safety Appropriations Judge Sullivan Discuss recent legislative action VIII Other Business Judge Sullivan z z u t^ W 'Q W J CL ON O O N ~ ~ C C V ~ \ C O J 4r ~ <L IN t-7 Al" 'O ~ ta- ~ P v tw c N I V h t0 Z y I tt t!► ~ v L co J V~ J 1 O q , VI J . N v a ATTACHMENT 2 May 18, 2009 To: Deschutes County Commission on Children & Families From: Redmond Police Department For: Alcohol Compliance Checks Officer Names: Jesse Petersen, Aaron Blackledge, Hank Majetich Hourly/Other Costs: 21 Hrs Officer Time for Compliance Checks/Briefings/Reports Four Redmond Youth 4 Hrs Time for Training -2 Officers off-duty (1 Ofcr on RPD Volunteers Participated in the time for additional 2 hrs) Compliance Checks (4) $50 Gift Cards for Youth = $200 120 Miles Driven @.50 per mile (RPD Paid) Activity Log - April 24, 2009 All Checks Completed w/OLCC Date Retail Location Name & Address Results Action Taken X109 4124109 _ _ - s S fo l~r Market 1242`aW Highland Lal3urritaal tar~cet - 8,*3 to So 1 'A IrF ~ted Cat@d ' 4124109 Baba's Chinese - 343 SW 6th Refused Sale 4124109 Shari's Rest. -1565 SW Odem Medo Refused Sale 4124/09 City Slickers - 329 SW 6th Refused Sale 4/24109 Rumors - 250 NW 6th Refused Sale 4124/09 Doozy's -1729 SW Odem Medo Refused Sale 4124109 Ashley's -1713 SW Odem Medo Refused Sale 4124109 Albertson's -1655 SW Odem Medo Refused Sale 4124109 Timbers - 3315 S Hwy 97 Refused Sale vrncer work Keport Compliance Checks 2009 Paee 1 of 3 6.2009 ,w 4124109 Canyons -1857 NW 6th Refused Sale 4124109 Safeway -1705 S Hwy 97 Refused Sale 4124109 Sassie's Cafe - 843 NW 5th Refused Sale 4124109 Boss' Office -1421 NW 6th Refused Sale 4124109 Tumble Inn - 631 SW 6th Refused Sale 4124109 Westside One Stop -1501 SW Highland Refused Sale 4124109 Walmart - 300 NW Oak Tree Lane Refused Sale 4124109 79 Fred Meyer - 944 SW Veteran's Way 7 - Refused sale 71 &R ,77 - 810 SW 11th S o ~~r Cited- 4124109 15th Street Deli -1430 SW Highland Closed _ 4124109 Geno's Pizza - 527 NW Elm Closed 4124109 Applebee's - 3807 SW 21St Refused Sale 109 24109 Nz enlum 'Cafe - 445 SW.6ti Stn©r Pappy's Pizza -1655 N Hwy 97s~- fo ~+nor# Cited ited 4124109 Moes Food Mart - 516 SW 5th Refused 1 1 14/24/09 Twins JJ - 535 SW 6th Refused - X124/09 aJersey's Sports Bar - 974 SW V r 1 sold to M,or Cited 4/24/09 - 7=11 -1209 SW Highland Ave - ~ sofa to Minor Cited 4124109 _ Fireside Lounge - 343 NW 6th Refused Compliance Checks Completed Without OLCC - April 27, 2009 4127109 Seventh Street Brew House - 855 SW 7th Refused 4127109 Kyoto Japanese Rest. - 974 SW Veterans Refused 4127109 Abby's Pizza -1938 S Hwy 97 Refused 4127109 Sassy's Cafe South - 3113 S Hwy 97 Refused 4127109 Fountains Bar & Grill - 3709 SW 21St PI Refused 4127109 Red Dog Depot - 3716 SW 21St PI Refused 4127109 Straw Hat Pizza - 3853 SW 21St Refused 4127109 Bi-Mart -1727 SW Odem Medo Refused 4127109 Ride Aide -1651 SW Odem Medo Refused 4127109 Madeline's Grill - 2414 S Hwy 97 Refused 4127109 Coyote Ranch -1368 S Hwy 97 Refused 4127109 Walgreens -1450 S Hwy 97 Refused 4127109 VFW Hall -1836 Veterans Way Refused 4127109 SOBA - 2498 S Hwy 97 Refused Officer Work Report Compliance Checks 2009 Page 2 of 3 62009 SJI 4127/09 La Frontera - 2330 S Hwy 97 Refused 4127109 Union 76 - 2337 S Hwy 97 Refused 4127109 Cindy's -1632 S Hwy 97 Refused 4127109 Mazatlan -130.2 S Hwy 97 Refused - 4127109 Plum Fierce - 614 SW 5th Refused 4127109 Black Bear Diner - 429 NW Cedar Refused 4127109 Sully's Italian - 314 SW 5th Refused 19 , C I ls` P - S y s- I to~l®r ate 4127109 Ray's Food Place - 900 SW 23rd Refused 4127109 Fiesta Mazatlan - 905 SW Rimrock Way Refused 4127109 Union 76 -109 SW 6th Refused . El c nto ? : C ited 4127109 . La Burrita - 843 NW 5th Refused 4127109 Sassy's Cafe - 843 NW 5th Refused 4/27109 The Buggy Stop -1340 NW 6th Refused 4127109 Clock Tower Pub - 2757 NW 7th Refused 4172710. BflCkhot~ Rat - 42 W S 5e+~i t _no Cued 4127109 Diegos - 447 SW 6th Refused 4127/09 151h Street Deli -1430 SW Highland Closed (2nd Attempt) 4127109 Geno's Pizza - 527 NW Elm Closed (2nd Attempt) . TOTALS 62 Business Compliance Checks 49 Refused/11 Sold 2 Closed During % Compliance Checks 11 Cited No warnings were given for any violations - all cited for furnishing alcohol to a minor. Two businesses closed during both dates compliance checks were conducted. Contact Person: Cpt Dave Tarbet Administration Division Redmond Police Department 777 SW Deschutes Ave 541 504-3402 dave.tarbetgci.redmond.or.us Officer Work Report Compliance Checks 2009 Document Reproduces Poorly (Archived) Page 3 of 3 62009 ATTACHMENT 3 Deschutes County, the 2009 Oregon Healthy Teens Survey, and the Youth Survey Future Plans The Oregon Health Teens Survey (OHTS) is a survey of eighth and eleventh graders throughout the state of Oregon and has been offered almost every year throughout the state since 1997. The survey questions have varied over the years, but in essence it asks health questions related to health care, chronic diseases, nutrition, sexual behavior, substance use (alcohol, tobacco and other drugs), physical activity, mental health, suicide, personal safety, gambling, and violence. The 2009 OHTS had 146 questions and took approximately 45-60 minutes to complete. The data collected from this survey is used by many public and private stakeholders, and is the basis for outcome measures on the Oregon Progress Board. This year, the State of Oregon changed its profile for delivering the annual youth survey. Each year since the Oregon Health Teens Survey started being implemented, the State epidemiologist has identified a specific number of schools across the state to serve as the core survey population. Due to funding reductions and less partners involved in sponsorship, the State had to limit the number of schools it could pay for in each County for 2009. In the past schools who were not selected for the State identified survey sample could "volunteer" to participate in the survey and the State would pick up the cost of the their participation. This year, however, "volunteer" schools had to pay their own survey costs. News of this implementation change reached Deschutes County in mid-February. Without any intervention, the State survey sample in Deschutes County would have been limited to one high school and its feeder school(s) - essentially, one high school and up to two middle schools. Historically, in our county there have been different patterns of participation in the Oregon Healthy Teen Survey, depending on which school district is involved. Over the past five years the entire County has gradually been growing the core sample size of eighth and eleventh grade youth. Since 2004, participation has grown from six schools participating to a high of sixteen schools participating in 2008. Number of Deschutes County Schools Participating in OHTS per year 6 I I4 I I9 II 1I0 I 116 1; 1 14 The 2009 implementation of the Oregon Health Teens Survey required community mobilization and financial leverage from non-school district funds in order to increase the number of schools participating from three to fourteen (this represents a 367% increase in participation from the State's sponsored schools to the total number of schools participating in the 2009 OHTS). The increase in participation is due, in large part, to the mobilization of the TAPS substance abuse prevention coalitions in Sisters, Redmond and South County. The Deschutes County Commission on Children and Families spearheaded the effort with the local Think Again ParentS (TAPS) teams and Deschutes County Health Services staff to obtain agreement by schools to participate, as well as non-school district funding for the 2009 surveys where necessary. School district budget reductions in all districts made partnering to share the cost burden essential. Survey costs were incurred by C\Documents and Settings\olgac\Local Settings\TemporaryIntemet Files\OLK3\Att 3 2009 Oregon Healthy Teen Survey.docJAS 7/1/09 Page I of 3 TAPS teams in all three TAPS communities at varying levels, depending on the State OHTS sponsorship and the school district funding availability. The Commission on Children & Families also contributed financially to make the survey available at four middle schools not reached through the TAPS team coalitions. In addition to the cost of the survey itself, there was a financial need in some schools to pay for the mandatory parental notification letter. The overall local cost (shared between the CCF and TAPS) to increase participation for 2009 was $10,340.6 2, not including staff and volunteer time to coordinate the efforts. The Future Youth Survey Picture After this year, the Oregon Health Teens Survey will only be offered every other year (2009, 2011, 2013, etc). The State's Addictions and Mental Health (AMH) Division will offer a separate youth survey during the even years (2010, 2012, etc) starting in 2010. This AMH survey will likely NOT include chronic disease questions or general health questions. The AMH's intent is to offer this survey to sixth graders, eighth graders and eleventh graders. This will increase the sample size to entirely new grade level (sixth graders). The survey has not yet been designed, but it will likely include more questions related to risk and protective factors, as well as substance use questions and possibly mental health related questions. In May the State's AMH Prevention Manager stated that the AMWs intent is to cover the survey costs for any school wishing to participate in the AMH youth. This will eliminate the need for local resources to be allocated to a youth survey in the even years. The youth survey in the odd years, however, will be implemented with the same profile that was offered in 2009: one high school and its feeder school(s) will be paid for by the State. If Deschutes County stakeholders wish to have a larger sample size for the Oregon Health Teens Survey, it is likely that additional funding will be needed. It is unclear exactly which substance abuse or mental health questions will remain on the Oregon Healthy Teens Survey, as the diverse partnership has narrowed as of the 2009 implementation. It is possible that the survey will continue to contain approximately the same questions that were represented in the 2009 surveys, but at this time there is no draft for the 2011 Oregon Healthy Teens Survey. Conclusions: • The implementation of two youth surveys, delivered on alternating years will provide different opportunities for data collection. • The questions included on each survey will likely have some overlap, but not be identical, and will likely speak to specific stakeholder needs for data collection in their focus area. • The sample sizes for each youth survey may vary greatly. • The local costs associated with each survey may vary from year to year, however, the alternating year profiles will likely be relatively consistent. • Regardless of the specific youth survey conducted, making clear connections between the collection of the data and the impact on community resources for youth is critical. C2\Documents and Settings\olgac\Local Settings\Temporary Internet Files\OLK3\Att 3 2009 Oregon Healthy Teen SurveydocJAS 7/1/09 Page 2 of 3 • Partnerships with the school districts are essential for ensuring that sample sizes are appropriate sizes to help describe our local youth behaviors. Concerns: • Limited time with students to implement the surveys may impact the frequency with which schools participate in one or both of the surveys. • If a school chooses to only participate every two years in a youth survey, their data maybe less comprehensive than in years past. • Wide variances in survey participation and sample sizes make comparing data from year to year challenging. • Local financial resources may need to be generated to maintain a healthy sample size for the Oregon Healthy Teens Survey. • In some cases, implementation of a youth survey has required additional staffing to proctor the surveys. Depending on the implementation plan, local human resources may be necessary to continue the implementation of either the AMH or the OHT youth survey. Q\Documents and Settings\olgac\Local Settings\TemporaryIntemet Files\OLK3\Att 3 2009 Oregon Healthy Teen SurveydocJAS 711109 Page 3 of 3 ATTACHMENT 4 Deschutes County Youth Gang Assessment Action Plan LPSCC Update July 6, 2009 On May 4, 2009 the Local Public Safety Coordinating Council (LPSCC) accepted the 2008 Youth Gang Assessment report and tasked the juvenile community justice department to outline an action plan for fulfilling the first two of three recommendations found on pages 24-26 of the report. Report Recommendation Action Steps Who When 1. Design and conduct 1. Design module 1. Ron Roberts 1. July 1, 2009 briefing-level training Update: Draft near completion. Will finalize and Deevy module on by end July. Holcomb (a) Assessment findings; (b) Definitions; and 2. Deliver module 2 2. September (c) Continuum Update: Most agencies contacted and dates 30, 2009 for all relevant scheduled or tentative. stakeholders: a. Bend PD a. Cpt. Darling a. August b. Redmond PD b. Lt..LaChance b.August c. DCSO c. TBD c.TBD d. Adult P&P d. T Chubb d. August e. Juv Community justice e. D. Holcomb e. September f. Safe School Alliance f. Chief Roberts f. 9/16/09 g. Redmond (BehaviorNice Principals) f. Chief Roberts g. August h. Bend (BehaviorNice Principals) g. B. Jones/D. h. August Holcomb 2. Develop consistent 1. Meet with impacted agencies 1. Deevy 1.9/30/09 statistical and Update: All agencies contacted/met. Inform of Holcomb/JCJ information gathering Assessment recommendation methods to accurately track youth gang Redmond /Bend PD's work with same activity within data system and have plans in place to utilize existing options for gang agencies that have identification of arrests. potential involvement 2. Individual 2. N/A with gang members, Redmond SD plans to add a "gang agencies affiliates related" code to paper and automated data collection system 3. Deevy 3. September Bend SD - plans to utilize an existing "gang Holcomb/JCJ 30, 2010 related" code to paper and automated data collection system. 2. Conduct re-evaluation of quantitative and limited qualitative data collection on gang activity conducted in initial assessment U date: N/A until September 2010. 3. Utilize appropriate Individual agency decisions N/A N/A prevention, intervention and suppression Update: N/A techniques for verified gang activity Youth Gang Assessment Action Plan/LPSCC Update 7/6/09