2009-1449-Minutes for Meeting August 17,2009 Recorded 9/10/2009COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 7009-1449
COMMISSIONERS' JOURNAL 09/10/2009 0$;07;13 AM
2000-1449
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 17, 2009
Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; and Susan Ross and Teresa Rozic, Property & Facilities.
No representatives of the media or other citizens were present.
Chair Baney opened the meeting at 1:35 p. m.
1. Discussion of Interim Legislative Priorities.
Discussion occurred regarding what needs to be ready for action when the
session convenes. Commissioner Luke said that committees have not yet been
established. Some are statewide issues that the County alone should not bring
up. More ideas may be formed or discussed at the AOC meeting.
Commissioner Unger stated that he has some information from the water
summit for the legislature to consider in the interim.
2. Discussion of North County Campus RFP Process.
Dave Kanner said that a couple of developers have expressed an interest in
developing a north County campus for the County's use. He thought there
could be a solicitation of interest rather than an RFP. If there is a lot of interest,
the County could go forward with a full-blown RFP process.
Susan Ross said the County owns the Unger Building, the Becky Johnson
Center, and two rentals, at the Glacier Building and a small building for Mental
Health services. Commissioner Baney asked if an improvement to the Becky
Johnson Center would help. Ms. Ross said the County needs at least 16,000
square feet, and this location is too small.
Minutes of Board of Commissioners' Work Session Monday, August 17, 2009
Page 1 of 3 Pages
The State would also like to offer services in the same building. The Unger
Building is too small, and it would be difficult to purchase enough land on the
same block because there are numerous owners and it would be far too
expensive.
Commissioner Luke asked how much the $79,000 debt service would cover; Ms.
Ross said about $1.3 million. A new building could cost around $4 million; the
cost could go down if the space was shared. Mr. Kanner said there is about $1
million in building funds available, which could be applied to debt service.
Ms. Ross acknowledged that an agreement regarding the Becky Johnson Center
was drafted when the needs were much different. It was not built primarily to
fill County services needs. Commissioner Unger said that the County needs to
look at the long-term and the big picture, and needs a place that fills the
requirements of the County. If space were shared by the State, the debt service
could be covered very well.
Commissioner Unger pointed out that this is in the planning stages and there is
a long way to go. In the meantime, other entities can be contacted to find out if
they have similar needs.
3. Executive Session, under ORS 192.660(2)(e), Real Estate Negotiations.
The group went into executive session at 1: 55 p.m. and concluded at 2:45 p.m.
4. Update Commissioners' Meetings and Schedules.
None were discussed.
5. Other Items.
Teresa Rozic distributed a report on County-owned properties, specifically
those that are available for capital projects. Some are tax deed properties. She
said that some of the larger tract maps show proximity to State or federal lands.
Some lands are a combination of asset and foreclosed properties. The two
properties that the DSL is interested in are not in the report.
Some of the properties might have access issues or need land use action taken
to make them more valuable.
Minutes of Board of Commissioners' Work Session Monday, August 17, 2009
Page 2 of 3 Pages
In regard to the Rickard Road project, Mr. Kanner said that the Sheriff's Office
has asked for a waiver for an electrical permit, which is less than $50. The
Commissioners indicated they do not give waivers for permits of this type.
Erik Kropp stated that the Redmond Police Department wants to have a citizen
police academy on Fridays when the schools will be closed. As a part of that,
they would like to have skid car training for youth. The trainer will waive his
fees. The cost to the County would then be minimal.
Mr. Kropp said that the Bethlehem Inn update is scheduled for Wednesday.
They will discuss what they are doing in fundraising, kitchen expansion and
other issues. They also want to apply for a grant from the Department of
Environmental Quality for various projects done on site. Commissioner Baney
said that they might be in competition with the Bend Community Center in this
regard.
Being no further items addressed, the meeting adjourned at 3:20 p.m.
DATED this 17th Day of August 2009 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tammy B,4ney, Chair
Dennis R. Luke, Vice Chair
oja.4~ ( L,44~
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session
Page 3 of 3 Pages
Monday, August 17, 2009
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, AUGUST 17, 2009
1. Discussion of Interim Legislative Priorities
2. Discussion of North County Campus RFP Process - Susan Ross
3. Executive Session, under ORS 192.660(2)(e), Real Estate Negotiations
4. Update Commissioners' Meetings and Schedules
5. Other Items
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
lfyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
TES
i 2I Department of Administrative Services
A Dave Kanner, County Administrator
1300 NW Wall St, Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202
www. co. deschutes. on us
August 13, 2009
TO: Board of Commissioners
FROM: Dave Kanner
RE: Interim legislative priorities
At your July 29 work session, Mark Nelson of Public Affairs Counsel suggested that if
the County had any legislative priorities for PAC to carry to the February special session,
it would be best to identify them right away. He noted that these should be limited to one
or two urgent matters that cannot wait for the 'I I regular session.
Following the meeting with PAC, I solicited input from the department heads and heard
back from only two of them. Scot Langton suggested pushing for restoration of the $5
million that was cut from the A&T grant. Mike Dugan suggested restoration of funding
for district attorneys.
To the above I would add: Restoring the tax increment financing mechanism to the TPR
fix that was removed from HB 3379; and restoration of the cut to video lottery
disbursements to counties.
(Of course, you may have ideas of your own that you consider priorities.)
The above items are mostly matters of statewide concern that are perhaps best addressed
through AOC or other statewide associations. The HB 3379 matter has more direct local
impact, but if the February session is focused on additional budget cuts, this would be a
huge uphill battle.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
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Property & Facilities Department
Susan C. Ross, Director
14 NW Kearney Street, Bend, OR 97701-1960
(541) 388-6594 • Fax: (541) 317-3168
www, co. deschutes. or. us
August 12, 2009
TO: Board of County Commissioners
FROM: Susan Ross, Property & Facilities Director
RE: PROPERTY MANAGEMENT UPDATE 8/17/09
Teresa and I will be attending the Monday, August 17, work session to update and
discuss the following items. These items will be discussed in executive session, so we
are not providing a great deal of detail at this time.
o Sisters Rodeo Grounds - Sisters Rodeo has approached Senator Wyden's office
about the acquisition of Forest Service land for expansion. David Blair has
inquired about a Deschutes County role in that transaction.
o St. Vincent DePaul of La Pine - SVDP is ready to discuss acquisition of
property for their La Pine services site,
o La Pine Theatre - Staff has been contacted by a private party wanting to acquire
county property in the community facilities zone where the senior center and the
housing project are located.
o Red Cross - At its June 3 work session, the Board directed staff to meet with Red
Cross and determine feasibility of providing space to store disaster relief
supplies. Red Cross needs approximately 15,000 square feet for administrative
offices and the Blood Services operation. They can pay market rate for rent. The
emergency services managers for our Sheriffs Office and the Red Cross want to
establish a shared space for storing emergency supplies. We've located a
commercial building that meets the space and location criteria. Staff needs
additional direction from the Board in regard to County's role how we should
proceed.
o Project Properties - Staff has updated the portfolio of properties and will
distribute such.
o North County Campus - Staff would like to discuss the possibility of issuing an
RFP for proposals for a new Redmond services building.
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Bonnie Baker
From: Teresa Rozic
Sent: Monday, August 17, 2009 3:40 PM
To: Tammy Baney; Dennis Luke; Alan Unger; Dave Kanner; Erik Kropp
Cc: Bonnie Baker; Susan Ross
Subject: Addendum to Property Brochure
DEFINITIONS:
"RESOLUTION" - The Board of County Commissioners has already passed a resolution declaring that the
property may be sold to fund a capital project.
"COUNTY ASSET" - Land acquired by some method other than foreclosure for nonpayment of property taxes.
"TAX DEED" - Land acquired by foreclosure for nonpayment of property taxes.
Teresa Rozic
Property Specialist, Deschutes County
14 NW Kearney, Bend, OR 97701
Phone: 541.385.1414
Fax: 541.317.3168
8/24/2009