2009-1454-Minutes for Meeting August 26,2009 Recorded 9/11/2009COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKDS Q 2009-1454
COMMISSIONERS' JOURNAL 0911112009 10:15:31 AM
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 26, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke and Alan Unger; Commissioner
Tammy Baney was out of the office. Also present were Dave Kanner, County
Administrator; Nancy England, Health Services; Debi Harr and Diane Treadway,
Commission on Children & Families; Ronda Connor, Personnel; and two other
citizens. No representatives of the media were present.
Vice Chair Luke opened the meeting at 10: 03 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Document No. 2009-
494, Amendment #3 to the 2009-2011 Intergovernmental Agreement with
the State of Oregon regarding Financing of Mental Health Services.
Nancy England gave a brief overview of the item, which adds funding to the
agreement now that the most recent legislative session is over.
UNGER: Move approval.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2009
Page 1 of 5 Pages
3. Before the Board was Consideration of Signature of Document No. 2009-
495, Amendment #1 to the Intergovernmental Agreement with the Oregon
Commission on Children & Families regarding Funding for Healthy Start
and Other Services.
Debi Harr explained the item. Commissioner Luke asked about the Healthy
Start Redesign Committee. Ms. Harr said that the legislature required a process
to reevaluate the Healthy Start program to make sure the program is cost-
effective and is operating as it should in the various counties, which administer
the program locally based on the needs of the area.
Commissioner Luke asked what kind of problems this oversight is supposed to
address. Ms. Harr replied that some counties have to use staff while others can
hire subcontractors to do the work. It is difficult for the smaller counties to
handle this type of work; it is possible that by combining their efforts and
regionalizing, it might result in a cost savings. Commissioner Luke observed
that sometimes when the State gets involved in how these services are offered,
often the most populous counties benefit and the smaller counties lose local
control.
UNGER: Move approval.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
4. Before the Board was Consideration of Approval of Health Benefit
Administration Fees for the 2009 Plan Year.
Ronda Connor gave a brief overview of the item. Commissioner Luke said that
there were originally some concerns regarding some of the fees. Ms. Connor
stated that this document represents a decrease in the original proposed fees.
Commissioner Unger asked about the average cost per employee per month.
Ms. Connor said there are 970 employees, but some have family members
enrolled and some don't.
UNGER: Move approval of the plan year beginning August 1, 2009.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2009
Page 2 of 5 Pages
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
Consent Agenda Items
5. Approval of County Administrator Signature of Document No. 2009-404, a
Lease Amendment for County-owned Property with the Accountable
Behavioral Health Alliance
6. Approval of County Administrator Signature of Document No. 2009-307, a
Lease Amendment for County-owned Property with Portland State University
7. Signature of Letters Appointing Individuals to the Commission on Children &
Families' Board: Steve Swisher (through December 31, 2012); William
Linderman and Susan Daly Stearns (through December 31, 2010); Carolyn
Klindt-Stoops (through December 31, 2009); and Michelle Shaffer as Ex-
Officio Member
8. Signature of Letters Appointing David Newton and Chuck Newport to the
Upper Deschutes Watershed Council Board, through December 31, 2012
9. Signature of Minutes of Meetings:
• Work Sessions: August 17, 19 and 24
• Business Meeting: August 17
CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$13,144.37 (two weeks).
UNGER: Move approval, subject to review.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2009
Page 3 of 5 Pages
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $4,159.68 (two weeks).
UNGER: Move approval, subject to review.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,728,507.41
(two weeks).
UNGER: Move approval, subject to review.
LUKE: Second.
VOTE: UNGER: Yes.
LUKE: Vice Chair votes yes.
13. ADDITIONS TO THE AGENDA
None was offered.
Being no further items to come before the Board, the meeting adjourned at
10:30 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2009
Page 4 of 5 Pages
DATED this 26th Day of August 2009 for the Deschutes Co ty Board of
Commissioners.
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
ATTEST:
Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, August 26, 2009
Page 5 of 5 Pages
I. 1?i. ?'r)llr.?t~;irt; rt.r1C,,.'aj i,s: l?ciat ~)r.:y~;:"C[,j *t;{•
Deschutes \..,'ou)_1.t3T
Singles: 203
Panlil i cs: 774
2008
2009
a'otalc 977
Current
Renewal
Medical Claims Administration Fee
Per Employee
$15.50
$16.15
'1'otai Monthly Cost
$15,143.50
$15;778.55
Dental Claims Administration Fee
Per f?117ptoyrc
$2.50
$2.50
't'otal Monthly Cost
$2,442.50
$2,442.50
Vision Claims .Administration Fee
Per l::mployce
$0.50
$0.50
'T'otal Monthly Cost
$488.50
$488.50
T IIPAA Administration
Per i mployee
$1.00
$1.00
"l"ocal Monthly Cost
$977.00
$977.00
COBRA Administration
Per 1:1.rnpl()Y('-('
$1.00
S1.00
Total Monthly Cost:
$977.00
59'77.00
Coordinated Care/Pre-Notification (CarcLinlc)
Per E mployee
$2.00
$2.00
'.'oral M.onthly Cost:
$'1,954.00
51,954.00
Large Case Manageinctxt (CarcLinlc)
Per I.:.)7lploycc
S1.27
S1.60
'.Uot:al Monthly Cost
$1,221.25
51,563.20
Health Impact Suite
Per 1::nlployce
$4.27
$4.25
':I.'otal Mont:llly C:osr.
54,152.25
$4,152.25
Providence Prefc 1cred PPO Fees
Per, I:?'.mploycc:
53.00
$3.25
L'otal Monthly Cost
$2,931.00
$3,175.25
Total Monthly Administrative Cost per F'niploycc
$31.00
$32.25
't'otal Monthly Administrative Cost
$30,287.00
$31,508.25
'T'otal Annual Administrative Fcc
$363,444.00
$378,099.00
ADDITIONAL Tic OPTIONAL CHARGES:
Priority Maternity Cate
$340/participant
5340/pa.rticip,,ira
TyBMS Rx
N/A
$1.00/filled l.zx
Flex /T-IRA/IISA Administration
N/A
5$.6.00/participant
'T'obacco Cessation Program
N/A
$200/participant
Wellness Program
N/A
Varies
Communication Plan
NI/.i1
Varies
Subroiation
15% of Recovery
15% of Recovery
PPO Access & Repricing Fees
Providence Preferred
$3.00/participant
$3.25/p2irticipant
**PPO Rates are Subject to Change
Gm= -
C Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
BUSINESS MEETING AGENDA - FOR THE WEEK
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 26, 2009
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2._ CONSIDERATION of Signature of Document No. 2009-494, Amendment #3
to the 2009-2011 Intergovernmental Agreement with the State of Oregon
regarding Financing of Mental Health Services - Nancy England, Health
Services
3. CONSIDERATION of Signature of Document No. 2009-495, Amendment # 1
to the Intergovernmental Agreement with the Oregon Commission on Children
& Families regarding Funding for Healthy Start and Other Services - Sarah
Johnson, Commission on Children & Families
4. CONSIDERATION of Approval of Health Benefit Administration Fees for
the 2009 Plan Year - Ronda Connor, Personnel
CONSENT AGENDA
5. Approval of County Administrator Signature of Document No. 2009-404, a
Lease Amendment for County-owned Property with the Accountable
Behavioral Health Alliance
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 1 of 9 Pages
6. Approval of County Administrator Signature of Document No. 2009-307, a
Lease Amendment for County-owned Property with Portland State University
7. Signature of Letters Appointing Individuals to the Commission on Children &
Families' Board: Steve Swisher (through December 31, 2012); William
Linderman and Susan Daly Stearns (through December 31, 2010); Carolyn
Klindt-Stoops (through December 31, 2009); and Michelle Shaffer as Ex-
Officio Member
8. Signature of Letters Appointing David Newton and Chuck Newport to the
Upper Deschutes Watershed Council Board, through December 31, 2012
9. Signature of Minutes of Meetings:
• Work Sessions: August 17, 19 and 24
• Business Meeting: August 17
CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE
DISTRICT
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
13. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 2 of 9 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, August 24
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. August 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
4:30 p.m. Joint Work Session with the City of Bend Council - at City Council Chambers
Wednesday, September 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 3
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development
1:30 p.m. Regular Meeting with Road Department
2:30 p.m. Regular Meeting with Solid Waste Department
Monday, September 7
Most County Offices will be closed to observe Labor Day
Wednesday, September 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 3 of 9 Pages
Thursday, September 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
11:00 a.m. Regular Meeting with Health and Human Services
3:00 p.m. COACT Meeting, Redmond
Monday, September 14
10:00 a.m. Health and Human Services Post-Session Forum with Legislative Delegation
(Representatives Stiegler and Whisnant, and Senator Telfer)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday. September 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 17
9:00 a.m. Regular Meeting with County Clerk
10:00 a.m. Regular Meeting with Community Justice
Monday, September 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, September 22
1:00 P.M. Regular Meeting with Commission on Children & Families
Wednesday, September 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, September 24
All Day Association of Oregon Counties' District 2 Meeting - Brasada Ranch
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 4 of 9 Pages
Monday, September 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Tuesday, September 29
8:00 a.m. Regular Meeting with Fair & Expo Director
9:00 a.m. Regular Meeting with Assessor
1:30 p.m. Regular Meeting with Sheriff
Wednesday, September 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, October 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 12
5:30 p.m. Upper Deschutes Watershed Council Meeting
Wednesday, October 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, October 15
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 5 of 9 Pages
Monday, October 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. October 21
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, October 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, October 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, November 4
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Monday, November 9
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Directors
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, November 11
Most County Offices will be closed to observe Veterans' Day.
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 6 of 9 Pages
Thursday, November 10
7:00 a.m. Regular Meeting with the City of Redmond Council - Redmond City Hall
3:00 p.m. COACT Meeting, Redmond
November 15 through 20
Annual Association of Oregon Counties' Conference - Portland
Monday, November 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, November 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, November 26
Most County Offices will be closed to observe Thanksgiving
Friday, November 27
Most County Offices will be closed to observe Thanksgiving (unpaid day of
Monday, November 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday, December 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 7 of 9 Pages
Thursday,
December 3
10:00 a.m.
Regular Update with District Attorney
11:00 a.m.
Regular Update with Community Development
1:30 p.m.
Regular Meeting with Road Department
2:30 p.m.
Regular Meeting with Solid Waste Department
Monday, December 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, December 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 10
11:00 a.m. Regular Update with Health and Human Services
Wednesday, December 16
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 17
10:00 a.m. Regular Update with Community Justice
Monday, December 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 24
Most County Offices will be closed to observe Christmas (unpaid day offi
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 8 of 9 Pages
Friday, December 25
Most County Offices will be closed to observe Christmas
Monday, December 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Wednesday. December 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session - could include executive session(s)
Thursday, December 31
Most County Offices will be closed to observe New Years (unpaid day offi
Friday, Januar1
Most County Offices will be closed to observe New Years
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, August 26, 2009
Page 9 of 9 Pages