2009-1455-Minutes for Meeting September 02,2009 Recorded 9/11/2009COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKS OJ 7009'1455
COMMISSIONERS' JOURNAL 09/11/2009 10;15;58 AM
111[11111 !Jill 1111111111111111
2-1
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Deschutes County Clerk
Certificate Page
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statement, in accordance with ORS 205.244:
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 2, 2009
Present were Commissioners Dennis R. Luke and Tammy Baney; Commissioner
Alan Unger was out of the office. Also present were Dave Kanner, County
Administrator; Erik Kropp, Deputy County Administrator; and, at various times,
Tom Anderson, Nick Lelack, Anthony Raguine and Kevin Harrison, Community
Development; Marty Wynne, Finance; Anna Johnson, Communications; Steve
Grin, Mark Pilliod, Laurie Craghead and Christopher Bell, Legal Counsel;
Sheriff Larry Blanton, Sue Brewster and Capt. Tim Edwards, Sheriff's Office; and
one other citizen. No representatives of the media were in attendance.
The meeting originally began at 1: 00 p.m., with two executive sessions taking
place during this time. The agenda items were not discussed in order.
1. Executive Session, under ORS 192(660)(2)(h), Litigation.
After executive session ended at 2:20 p.m., the following motion was made
LUKE: Authorize Legal Counsel to proceed with mediation and package an
appropriate settlement with the claimant with a dollar figure no
greater than the dollar figure discussed in executive session.
UNGER: Second.
VOTE: LUKE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
2. Tax/Finance Update.
Marty Wynne gave the investment report, which notes that the LGIP has
dropped to 0.8. The Bank of the Cascades has gotten some (negative) attention
lately from the FDIC.
Minutes of Board of Commissioners' Work Session Wednesday, September 2, 2009
Page 1 of 4 Pages
Mr. Wynne presented a year-end report and a current year report. Regarding
year-end, the general fund shows that the actual net reflects a positive variance.
Mental Health's financials are off some. Current year shows County revenue is
up a little. Community Development's numbers, however, are down even
more.
He presented a graph showing activity at Community Development. Revenue
is down significantly from last year. Revenue was $3.9 million in 2008-09, but
the budget was $4.2 million. Bottom line, what he sees for July and August
2009 is not good.
Commissioner Baney said that she feels that the City will recover more quickly
than the County. Mr. Kanner said that some commercial building projects are
occurring within the City, but there is not much activity in the housing sector.
Regarding the Annual Fair, revenue was down significantly and the fund will be
short about $114,000. Commissioner Luke asked about the amount left in the
fund for work on the next Fair. Mr. Wynne replied that they have a budget for
this but adjustments will have to be made.
3. Review of Request to Modify Bond for Tetherow Destination Resort
(Arrowood).
Laurie Craghead said that the overnight lodging improvement agreement has
been amended before, determining the date of final approval, and there was a
change regarding moving the lodging around. They are allowed to ask for three
one-year extensions if it is in the public interest to do so. They have asked for
the first extension. During this process, they asked also about the possibility of
changing the type of security from a bond to a letter of credit from Wells Fargo.
There are positives and negatives to doing this, but staff recommends the switch
be allowed. This will come before the Board on September 9.
Commissioner Luke asked why a letter of credit is better than a bond. Ms.
Craghead replied that banks generally do not fight the obligee when the obligee
has a letter of credit. However, security companies will try everything they can
to get out of providing the funds. Wells Fargo is in a much better financial
situation that Westchester, who has the bonds. The funds are much more likely
to actually be there.
Minutes of Board of Commissioners' Work Session Wednesday, September 2, 2009
Page 2 of 4 Pages
Commissioner Luke asked if any units have been built over the past year.
Anthony Raguine said none so far, but they have to comply with the 2:1 ratio.
Don Bauhofer of Arrowood said that six or seven homes have been built or are
under construction. Ms. Craghead said that the ratio is based on lots, not
houses. They are not out of compliance.
Commissioner Luke said the County has been criticized for allowing
extensions. This is one reason there were bills in the legislature looking at
destination resorts. He would like to see some kind of plan. He realizes that
the economic conditions are a big problem right now, but would like to see
some kind of plan for when things start turning around.
Commissioner Baney stated that Pronghorn was granted a five-year extension,
and this is the first extension, which is allowed per the agreement.
4. Discussion of Draft Update to Communications Policy #GA-3.
Mr. Kanner said the only change being proposed is on page 4, relating to an
issue that is getting a lot of attention. Social networking is a relatively new
situation, but care must be taken to provide guidelines about what can be
discussed.
This will be addressed at the Wednesday, September 9 work session.
5. Update Commissioners' Meetings and Schedules.
None were discussed.
6. Other Items.
Commissioner Baney said that she and Dave Kanner met with representatives
of Rocky Mountain products, who want to borrow funds for a new building.
They are seeking $2.2 million to expand their building for a new product line.
There are funds available at the State level, so that is the direction they will go.
The County does not have the funds to do this, and Mr. Kanner was not
comfortable with what little information was shared with him.
Minutes of Board of Commissioners' Work Session Wednesday, September 2, 2009
Page 3 of 4 Pages
7. Executive Session, under ORS 192(660)(2)(h), Litigation.
The group went into an additional executive session at 2:25 p.m. No action was
taken and the session adjourned at 3:20 p.m.
Being no further items addressed, the meeting adjourned at 3:55 p.m.
DATED this 2"d Day of September 2009 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
C;A~Xt~~2 -
Tammy Baney, Chair
Dennis R. Luke, Vice Chair
UMIU,
Alan Unger, Commissioner
Minutes of Board of Commissioners' Work Session Wednesday, September 2, 2009
Page 4 of 4 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:00 P.M., WEDNESDAY, SEPTEMBER 2, 2009
PLEASE NOTE EARLIER TIME!
1. Executive Session, under ORS 192(660)(2)(h), Litigation - Mark Pilliod
2. Tax/Finance Update - Marty Wynne
3. Review of Request to Modify Bond for Tetherow Destination Resort - Laurie
Craghead, Anthony Raguine
4. Discussion of Draft Update to Communications Policy #GA-3 - Erik Kropp
5. Update Commissioners' Meetings and Schedules
6. Other Items
7. Executive Session, under ORS 192(660)(2)(h), Litigation - Steve Griffin
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated.
Ifyou have questions regardinga meeting, please call 388-6572.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
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Monthly Meeting with Board of Commissioners
Finance Director/Treasurer
AGENDA
September 2, 2009
(1) Monthly Investment Report
(2) FY 08-09 Year End Financials
(3) July 2009 Financials
(4) Dog Licensing Data and Graphs
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F
GENERAL FUND
Statement of Financial Operating Data
Year Ended June 30, 2009
("Final" as of 8/26/2009)
Year to Date
Budget
Actual Variance
Coll. %
RESOURCES:
Beg. Net Working Capital
$ 6,050,000
$ 6,461,433 $
411,433
107%
Revenues
Property Taxes
19,417,900
19,754,489
336,589
102%
Gen. Rev. - excl. Taxes
2,627,789
2,729,348
101,559
104%
Assessor
861,290
959,191
97,901
111%
County Clerk
1,715,612
1,427,368
(288,244)
83%
BOPTA
13,098
15,216
2,118
116%
District Attorney
356,474
412,367
55,893
116%
Finance/Tax
199,346
203,725
4,379
102%
Veterans
70,000
61,164
(8,836)
87%
Property Management
102,080
102,085
5
100%
Grant Projects
2,000
2,000
-
100%
Total Revenues
25,365,589
25,666,953
301,364
101%
TOTAL RESOURCES 31,415,589 32,128,386 712,797 102%
REQUIREMENTS:
Exp. %
Expenditures
Assessor
3,654,092
3,386,142
267,950
93%
County Clerk
1,549,330
1,460,043
89,287
94%
BOPTA
61,823
57,825
3,998
94%
District Attorney
4,815,262
4,579,853
235,409
95%
Finance/Tax
789,040
756,505
32,535
96%
Veterans
236,965
231,953
5,012
98%
Property Management
254,431
250,018
4,413
98%
Grant Projects
106,784
105,064
1,720
98%
Non-Departmental
1,457,222
1,362,651
94,571
94%
Contingency
4,889,586
-
4,889,586
n/a
17,814,535
12,190,054
5,624,481
68%
Transfers Out
13,218,088
13,162,337
55,751
100%
TOTAL REQUIREMENTS
31,032,623
25,352,391
5,680,232
82%
NET (Resources - Requirements)
382,966
6,775,995
6,393,029
Beginning NWC per Adopted Budget
6,050,000
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll.
RESOURCES:
Beg. Net Working Capital
$1,090,000
$1,161,149
$ 71,149
107%
Revenues
Federal Grants
134,075
154,733
20,658
115%
State Miscellaneous
51,000
46,613
(4,387)
91%
SB #1065-Court Assess.
64,000
60,995
(3,005)
95%
Discovery Fee
16,000
15,264
(736)
95%
Food Subsidy
39,000
35,699
(3,301)
92%
Juvenile Crime Prevention
364,171
374,963
10,792
103%
Inmate/Prisoner Housing
60,000
126,300
66,300
211%
Inmate Commissary Fees
500
730
230
146%
Contract Payments
343,696
241,471
(102,226)
70%
Miscellaneous
300
364
64
121%
MIP Diversion Fees
1,600
825
(775)
52%
Interest on Investments
30,000
34,998
4,998
117%
Leases
12,600
5,050
(7,550)
40%
Grants - Private
-
1,382
1,382
n/a
Crime Prevention Services
-
19,733
19,733
n/a
Leve17
90,000
50,435
(39,565)
56%
Total Revenues
1,206,942
1,169,555
(37,388)
97%
Transfers In-General Fund
6,007,840
6,007,840
-
100%
TOTAL RESOURCES
8,304,782
8,338,544
33,762
100%
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
Exp.
2,928,514 2,904,468 24,046 99%
1,643,861 1,515,926 127,935 92%
100 - 100 0%
2,894,375 2,512,445 381,930
207,573 205,604 1,969
100 - 100
630,259 - 630,259
87%
99%
0%
n/a
TOTAL REQUIREMENTS 8,304,782 7,138,443 1,166,339 86%
NET (Resources - Requirements) - 1,200,101 1,200,101
Beginning NWC per Adopted Budget 1,085,000
Sheriff - Fund 255
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll.
RESOURCES:
Beg. Net Working Capital
$ -
$ 138,600
$ 138,600
n/a
Revenues
Law Enf Dist Countywide
20,021,501
17,024,148
(2,997,353)
85%
Law Enf Dist Rural
12,367,820
10,986,674
(1,381,146)
89%
Interest
-
45,076
45,076
n/a
Total Revenues
32,389,321
28,055,898
(4,333,423)
87%
TOTAL RESOURCES
32,389,321
28,194,499
(4,194,822)
87%
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Sheriffs Division
2,241,306
2,200,947
40,359
98%
Civil
1,184,729
1,136,343
48,386
96%
Automotive/Communications
1,307,464
1,275,635
31,829
98%
Investigations/Evidence
1,710,801
1,598,187
112,614
93%
Patrol/Civil/Comm Supp
7,797,946
7,479,545
318,401
96%
Records
668,705
664,971
3,734
99%
Adult Jail
9,819,507
9,103,388
716,119
93%
Court Security
215,135
203,380
11,755
95%
Emergency Services
175,424
169,016
6,408
96%
Special Services Division
1,337,636
1,300,585
37,051
97%
Regional Work Center
2,698,798
2,553,069
145,729
95%
Training Division
242,780
226,131
16,649
93%
Non-Departmental
43,725
49,625
(5,900)
113%
Contingency
2,895,365
-
2,895,365
n/a
Transfers Out
50,000
50,000
-
100%
TOTAL REQUIREMENTS
32,389,321
28,010,822
4,378,499
86%
NET (Resources - Requirements) - 183,677 183,677
Beginning NWC per Adopted Budget -
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des Cty Court Security
Des Cty Juvenile Contract
Transport
Title III Reimbursement
DC Fair & Expo Center
Local Gov't Pmts
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Donations
Total Revenues
Budget Actual Variance Coll.
$ 2,560,294 $ 2,611,374 $ 51,080 n/a
14,568,591
14,474,348
(94,243)
99%
269,452
497,600
228,148
185%
20,000
60,508
40,508
303%
45,156
70,343
25,187
156%
5,000
11,691
6,691
234%
1,935,819
1,815,672
(120,147)
94%
129,000
128,611
(389)
100%
24,000
6,489
(17,511)
27%
-
3,737
3,737
n/a
-
145,205
145,205
n/a
-
7,875
7,875
n/a
-
7,440
7,440
n/a
60,000
81,546
21,546
136%
150,000
29,760
(120,240)
20%
1,600
11,030
9,430
689%
4,000
9,800
5,800
245%
500
3,861
3,361
772%
-
9,814
9,814
n/a
12,000
19,644
7,644
164%
1,050
563
(487)
54%
153,615
184,648
31,033
120%
45,000
92,413
47,413
205%
3,600
7,329
3,729
204%
32,824
76,260
43,436
232%
-
48
48
n/a
17,461,207
17,756,235
295,028
102%
TOTAL RESOURCES 20,021,501
20,367,609
346,108
102%
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services 20,021,501
17,024,148
2,997,353
85%
TOTAL REQUIREMENTS 20,021,501
17,024,148
2,997,353
85%
NET (Resources - Requirements) -
3,343,461
3,343,461
Beginning NWC per Adopted Budget 2,470,519
Sheriff 702
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll. %
RESOURCES:
Beg. Net Working Capital
$1,169,561
$ 1,178,512
$ 8,951
n/a
Revenues
Tax Revenues - Current
7,096,836
7,080,544
(16,292)
100%
Tax Revenues - Prior
128,785
277,946
149,161
216%
Federal Grants
28,500
24,379
(4,121)
86%
US Forest Service
72,000
66,750
(5,250)
93%
State Grant
79,392
135,746
56,354
171%
SB #1065 Court Assessment
67,000
60,995
(6,005)
91%
Marine Board License Fee
98,944
114,966
16,022
116%
Narcotic Task Force
110,000
27,500
(82,500)
25%
Des Cty General Fund Grnt
214,980
214,980
-
100%
Des Cty Transient Room Tax
2,435,020
2,435,020
-
100%
Des Cty Other Grant
126,167
-
(126,167)
0%
City of Sisters
393,255
400,014
6,759
102%
Des Cty Tax/Fin Contract
2,750
860
(1,890)
31%
Des Cty CDD Contract
54,365
40,774
(13,591)
75%
Des Cty Solid Waste Cntrt
54,365
67,956
13,591
125%
Des Cty Clerk/Election
3,000
3,326
326
111%
Security & Traffic Reimb
26,000
7,320
(18,680)
28%
Seat Belt Program
6,000
8,425
2,425
140%
Miscellaneous
2,500
10,716
8,216
429%
Sheriff Fees
5,000
7,211
2,211
144%
Court Fines & Fees
85,000
126,023
41,023
148%
Impound Fees
75,000
77,600
2,600
103%
Restitution - Street Crimes
-
353
353
n/a
Interest
30,000
29,242
(758)
97%
Interest on Unsegregated
2,400
3,585
1,185
149%
Grants - Private
-
6,000
6,000
n/a
Sale of Equip & Material
1,000
13,641
12,641
1364%
Total Revenues
11,198,259
11,241,870
43,611
100%
TOTAL RESOURCES 12,367,820 12,420,382 52,562 100%
REQUIREMENTS: Exp.
EXPENDITURES & TRANSFERS
Materials and Services 12,367,820 10,986,674 1,381,146 89%
TOTAL REQUIREMENTS 12,367,820 10,986,674 1,381,146 89%
NET (Resources - Requirements) - 1,433,708 1,433,708
Beginning NWC per Adopted Budget 1,287,473
HEALTH
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll.
RESOURCES:
Beg. Net Working Capital
$ 707,000
$ 972,436
$ 265,436
138%
Revenues
Medicare Reimbursement
4,000
1,548
(2,452)
39%
Federal Grants
-
2,300
2,300
n/a
State Grant
1,593,814
1,849,247
255,433
116%
Child Dev & Rehab Center
34,737
33,401
(1,336)
96%
State Miscellaneous
265,834
255,343
(10,491)
96%
STARS Foundation
-
2,650
2,650
n/a
OMAP
270,000
367,171
97,171
136%
Family Planning Exp Proj
475,000
490,033
15,033
103%
Grants
-
31,181
31,181
n/a
Sale of Map Photo or Copies
-
163
163
n/a
Contract Payments/ESD
8,000
8,000
-
100%
Miscellaneous
-
3,114
3,114
n/a
Patient Insurance Fees
91,450
165,954
74,504
181%
Health Dept/Patient Fees
222,500
155,731
(66,769)
70%
Vital Records-Birth
40,000
34,925
(5,075)
87%
Vital Records-Death
94,000
101,430
7,430
108%
Interest on Investments
38,000
26,069
(11,931)
69%
Donations
9,100
8,852
(248)
97%
Interfund Contract
86,160
95,706
9,546
111%
Administrative Fee
27,000
27,000
-
100%
Interfund Grant
40,082
40,082
-
100%
Total Revenues
3,299,678
3,699,900
400,222
112%
Transfers In-Reserve Fund 25,000 25,000 - 100%
Transfers In-General Fund 2,641,235 2,641,235 - 100%
TOTAL RESOURCES 6,672,913 7,338,571 665,658 110%
REQUIREMENTS: Exp.
Expenditures
Personal Services
4,524,171
4,531,159
(6,988)
100%
Materials and Services
1,516,529
1,486,232
30,297
98%
Capital Outlay
75,000
54,945
20,055
73%
Transfers Out
150,000
150,000
-
100%
Contingency
407,213
-
407,213
n/a
TOTAL REQUIREMENTS
6,672,913
6,222,336
450,577
93%
NET (Resources - Requirements) - 1,116,235 1,116,235
Beginning NWC per Adopted Budget 900,000
MENTAL HEALTH
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll.
RESOURCES:
Beg. Net Working Capital
$ 2,750,000 $
2,695,308
$ (54,692)
98%
Revenues
Marriage Licenses
5,500
5,390
(110)
98%
Divorce Filing Fees
125,000
121,515
(3,485)
97%
Domestic Partnership Fee
2,000
95
(1,905)
5%
Federal Grants
241,492
163,334
(78,158)
68%
State Grants
5,417,129
5,377,438
(39,691)
99%
State Miscellaneous
179,716
218,163
38,447
121%
Title 19
300,705
316,923
16,218
105%
Liquor Revenue
106,000
138,911
32,911
131%
School Districts
100,000
69,000
(31,000)
69%
Contract Payments
-
14,040
14,040
n/a
Miscellaneous
87,800
124,307
36,507
142%
Patient Insurance Fees
217,500
200,093
(17,407)
92%
Patient Fees
11,500
6,441
(5,059)
56%
Interest on Investments
73,000
77,506
4,506
106%
Rentals
16,500
19,769
3,269
120%
Donations
10,000
100
(9,900)
1%
Interfund Contract
3,120
7,984
4,864
256%
Administrative Fee
2,896,800
2,879,474
(17,326)
99%
Crime Prevention Services
143,884
143,884
-
100%
Total Revenues
9,937,646
9,884,367 (53,279) 99%
Transfers In-General Fund
1,550,899
1,550,899 - 100%
Transfers In-Other
453,825
436,825 (17,000) 96%
TOTAL RESOURCES
14,692,370
14,567,399 (124,971) 99%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
Exp.
8,326,706 7,779,352 547,354 93%
4,474,780 4,048,052 426,728 90%
100 - 100 0%
150,000 150,000 - 100%
1,740,784 - 1,740,784 n/a
TOTAL REQUIREMENTS
NET (Resources - Requirements)
14,692,370 11,977,404 2,714,966 82%
- 2,589,995 2,589,995
Beginning NWC per Adopted Budget 2,725,000
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll.%
RESOURCES:
Beg. Net Working Capital
$ (2,777,224)
$ (2,667,071)
$ 110,153
96%
Revenues
Admin-Operations
35,250
(14,720)
(49,970)
-42%
Admin-GIS
5,000
1,836
(3,164)
37%
Admin-Code Enforcement
308,500
195,272
(113,228)
63%
Building Safety
1,721,700
920,554
(801,146)
53%
Electrical
455,125
257,945
(197,180)
57%
Contract Services
532,000
230,171
(301,829)
43%
Env Health-On Site Prog
729,700
249,657
(480,043)
34%
Env Health-Lic Facilities
685,150
670,393
(14,758)
98%
Env Health - Drinking H2O
76,967
103,992
27,025
135%
Planning-Current
1,381,475
916,635
(464,840)
66%
Planning-Long Range
605,795
390,247
(215,549)
64%
Total Revenues
6,536,662
3,921,979
(2,614,683)
60%
Trans In-CDD Reserve
2,482,111
2,477,135
(4,976)
100%
Trans In-CDD Bldg/Elec
2,257,725
2,243,164
(14,561)
99%
Trans In-Gen Fund
-
200,000
200,000
n/a
Trans In-Newberry (297)
82,714
131,666
48,952
159%
Trans In-Other
100
850,000
849,900
850000%
TOTAL RESOURCES
8,582,088
7,156,873
(1,425,215)
83%
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Admin-Operations Division
2,111,666
1,967,774
143,892
93%
Admin-GIS Division
262,679
230,499
32,180
88%
Admin-Code Enforcement
245,934
214,340
31,594
87%
Building Safety Division
1,062,701
990,293
72,408
93%
Electrical Division
305,388
281,851
23,537
92%
Contract Services
280,279
259,694
20,585
93%
Env Health-On Site Pgm
343,547
297,523
46,024
87%
Env Health-Lic Facilities
537,497
508,538
28,959
95%
Env Health - Drinking H2O
88,057
82,623
5,434
94%
EPA Grant
82,875
79,862
3,013
96%
Planning-Current Division
1,015,700
957,296
58,404
94%
Planning-Long Range Div
638,350
509,608
128,742
80%
Transfers Out (D/S Fund)
175,000
150,000
25,000
86%
Contingency
1,432,415
-
1,432,415
n/a
TOTAL REQUIREMENTS 8,582,088 6,529,900 2,052,188 76%
NET (Resources - Requirements) - 626,973 626,973
Beginning NWC per Adopted Budget 413,471
Revenues 3,921,979
Expenditures 6,529,900
Net from Operations (2,607,921)
ROAD
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009
Budget
Actual
Variance I
Coll. %I
RESOURCES:
Beg. Net Working Capital
$ 6,392,830 $
6,392,830
$ 0
100%
Revenues
System Development Ch
20,000
4,389
(15,611)
22%
Mineral Lease Royalties
5,000
115,994
110,994
2320%
Federal Grant
-
719,917
719,917
n/a
Forest Receipts
2,757,680
2,759,606
1,926
100%
State Grant
1,689,306
1,689,307
1
100%
State Miscellaneous
-
5,758
5,758
n/a
Motor Vehicle Revenue
7,650,000
7,147,061
(502,939)
93%
City of Bend
250,000
206,121
(43,879)
82%
City of Redmond
400,000
206,263
(193,737)
52%
City of Sisters
50,000
-
(50,000)
0%
City of La Pine
-
11,103
11,103
n/a
Admin Recovery (SDC)
-
570
570
n/a
Miscellaneous
40,000
59,729
19,729
149%
Road Vacations
1,000
1,500
500
150%
Interest on Investments
125,000
189,782
64,782
152%
Donations
2,440
2,684
244
110%
Interfund Contract
870,000
742,316
(127,684)
85%
Equipment Repairs
300,000
262,263
(37,737)
87%
Vehicle Repairs
100,000
87,221
(12,779)
87%
LID Construction
85,000
26,344
(58,656)
31%
Vegetation Management
95,000
52,482
(42,518)
55%
Inter-fund: Forester
22,000
19,446
(2,554)
88%
Car Washes
3,500
3,398
(102)
97%
Sale of Eqp & Material
675,000
786,364
111,364
116%
Sale of Public Lands
200
76
(124)
38%
Total Revenues
15,141,126
15,099,694
(41,432)
100%
Trans In - CDD 25,990 7,800 (18,190) 30%
Trans In - Solid Waste 861,470 861,470 - 100%
Trans In-Road Imp Res 5,841 5,841 - 100%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
22,427,257 22,367,635 (59,622) 100%
Exp.
5,627,071
5,466,267
160,804
97%
11,083,793
9,158,678
1,925,115
83%
3,650,000
2,551,042
1,098,958
70%
300,000
300,000
-
100%
1,766,393
-
1,766,393
n/a
22,427,257 17,475,987 4,951,270 78%
NET (Resources - Requirements) - 4,891,648 4,891,648
Beginning NWC per Adopted Budget 4,871,665
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
RESOURCES:
Beg. Net Working Capital
Revenues
State Subsidy
State Miscellaneous
S61145
Probation Work Crew Fees
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Interest on Investments
Crime Prevention Services
Drug Court - Byrne
Total Revenues
I Budget Actual Variance Coll. %
$ 663,144
$ 700,907
$ 37,763
106%
32,890
29,227
(3,663)
89%
-
4,301
4,301
n/a
2,903,945
2,723,508
(180,437)
94%
34,000
47,368
13,368
139%
5,000
3,842
(1,158)
77%
110,000
168,670
58,670
153%
250,000
251,418
1,418
101%
28,165
26,920
(1,245)
96%
-
25,000
25,000
n/a
50,000
23,670
(26,330)
47%
3,414,000
3,303,921
(110,079)
97%
Transfers In-General Fund
157,078
157,078 - 100%
Transfers In-Video Lottery
106,000
70,667 (35,333) 67%
Transfers In-Sheriff
50,000
50,000 - 100%
TOTAL RESOURCES
4,390,222
4,282,573 (107,649) 98%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
I Exp.
3,054,449 2,938,108 116,341 96%
834,259 856,791 (22,532) 103%
100 - 100 0%
501,414 - 501,414 n/a
4,390,222 3,794,899 595,323 86%
NET (Resources - Requirements) - 487,674 487,674
Beginning NWC per Adopted Budget 467,892
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll.
RESOURCES:
Beg. Net Working Capital
$ 571,035
$ 532,187
$ (38,848)
93%
Revenues
Federal Grants
236,775
282,867
46,092
119%
Title IV - Family Sup/Pres
37,652
40,982
3,330
109%
HealthyStart Medicaid
130,000
131,109
1,109
101%
Child Care Block Grant
75,661
107,477
31,816
142%
Level 7 Services
175,193
201,546
26,353
115%
Juvenile Crime Prevention
397,050
468,201
71,151
118%
State Prevention Funds
187,500
187,499
(1)
100%
HealthyStart /R-S-G
366,017
350,605
(15,412)
96%
OCCF Grant
881,795
843,062
(38,733)
96%
Miscellaneous
8,000
8,467
467
106%
Court Fines & Fees
24,000
67,332
43,332
281%
Interest on Investments
25,000
29,839
4,839
119%
Miscellaneous/Crime Prev
-
80,266
80,266
n/a
Grants-Private
10,000
-
(10,000)
0%
Total Revenues
2,554,643
2,799,252
244,609
110%
Trans from General Fund
351,295
351,295
- 100%
Trans from GF-Other
6,891
6,891
- 100%
Total Transfers In
358,186
358,186
- 100%
TOTAL RESOURCES
3,483,864 3,689,625 205,761 106%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Exp.
568,142 491,133 77,009 86%
2,590,178 2,529,865 60,313 98%
100 - 100 0%
325,444 - 325,444 n/a
3,483,864 3,020,998 462,866 87%
668,627 668,627
Beginning NWC per Adopted Budget 624,543
SOLID WASTE
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
Coll. %
RESOURCES:
Beg. Net Working Capital
$ 1,221,164 $
1,254,853
$ 33,689
103%
Revenues
State Grant
46,000
-
(46,000)
0%
Miscellaneous
35,000
31,028
(3,972)
89%
Refunds/Reimbursements
-
15,938
15,938
n/a
Franchise 3% Fees
200,000
225,732
25,732
113%
Commercial Disp. Fees
1,674,716
1,025,742
(648,974)
61%
Private Disposal Fees
1,567,714
1,345,794
(221,920)
86%
Franchise Disposal Fees
4,826,406
3,857,266
(969,140)
80%
Yard Debris
70,249
64,566
(5,683)
92%
Special Waste
30,000
13,003
(16,997)
43%
Interest
100,000
37,742
(62,258)
38%
Leases
240
240
n/a
Sale of Equip & Material
50,000
71,086
21,086
142%
Total Revenues
8,600,085
6,688,137
(1,911,948)
78%
TOTAL RESOURCES 9,821,249 7,942,990 (1,878,259) 81%
REQUIREMENTS Exp.
Expenditures
Personal Services
1,814,996
1,766,633
48,363
97%
Materials and Services
4,407,657
3,740,678
666,979
85%
Debt Service
971,788
971,788
-
100%
Capital Outlay
240,725
136,094
104,631
57%
Transfers Out
1,861,470
861,470
1,000,000
46%
Contingency
524,613
-
524,613
n/a
TOTAL REQUIREMENTS 9,821,249 7,476,663 2,344,586 76%
NET (Resources - Requirements) - 466,327 466,327
Beginning NWC per Adopted Budget 338,611
Risk Management
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Miscellaneous
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Professional Service
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Year to Date
Budget Actual Variance % Coll.
$2,500,000 $2,549,708 $49,708 102%
401,910
401,911
1
100%
286,294
286,294
-
100%
179,338
178,843
(495)
100%
965,309
1,001,405
36,096
104%
151,725
158,109
6,384
104%
3,000
39,878
36,878
1329%
20,000
91,532
71,532
458%
300
1,225
925
408%
5,000
-
(5,000)
0%
25,000
16,170
(8,830)
65%
50,000
69,823
19,823
140%
2,087,876
2,245,190
157,314
108%
100
-
(100)
0%
4,587,976
4,794,898
206,922
105%
Ex .
19,777
4,975
5
7,907
157,927
329
2,192
1,300,000 193,112
149,224
48
96,593
335,000 245,865
160,000
715,000
942
36,098
471
14,039
11,890
63,440
726,282
6,250
42,704
10,586
45,017
66,001
896,840
1,300,000 15%
335,000 73%
160,000 40%
715,000 125%
65,000 285,374 (220,374) 439%
2,575,000 1,684,631 2,289,626 65%
Insurance Administration:
Personal Services
361,157
295,471
65,686
82%
Materials & Service
192,004
145,505
46,499
76%
Capital Outlay
100
-
100
0%
Total Insurance Administration
553,261
440,975
112,286
80%
Contingency
1,459,715
-
1,459,715
n/a
TOTAL APPROPRIATIONS/EXPENDITURES
4,587,976
2,125,607
3,861,627
46%
NET
-
2,669,291
4,068,548
Beginning NWC per Adopted Budget 2,491,977
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Year Ended June 20, 2009 (Final as of 8/26/2009)
Budget
Actual
Variance
% Coll.
RESOURCES:
Beg. Net Working Capital
$ 2,393,117
$ 2,636,885
$ 243,768
110%
Revenues
Property Taxes - Current
5,977,048
5,985,608
8,560
100%
Property Taxes - Prior
56,650
101,308
44,658
179%
State Reimbursement
22,000
23,060
1,060
105%
Telephone User Tax
805,089
1,081,854
276,765
134%
Data Network Reimb.
34,000
25,128
(8,872)
74%
Jefferson County
21,985
43,420
21,435
197%
User Fee
33,500
27,663
(5,837)
83%
Contract Payments
70,000
60,579
(9,421)
87%
Miscellaneous
8,250
11,410
3,160
138%
Interest
50,000
116,727
66,727
233%
Interest on Unsegregated Tax
1,300
2,948
1,648
227%
Total Revenues
7,079,822
7,479,705
399,883
106%
TOTAL RESOURCES 9,472,939 10,116,590 643,651 107%
REQUIREMENTS: % Exp.
Expenditures
Personal Services
3,728,025
3,422,337
305,688
92%
Materials and Services
993,251
925,157
68,094
93%
Capital Outlay
132,000
27,928
104,072
21%
Transfers Out
130,000
130,000
-
100%
> Contingency
4,489,663
-
4,489,663
n/a
TOTAL REQUIREMENTS
9,472,939
4,505,422
4,967,517
48%
NET (Resources - Requirements)
-
5,611,168
5,611,168
Beginning NWC per Adopted
Budget
5,137,000
Health Benefits Trust
Statement of Financial Operating Data
Year Ended June 30, 2009
(Final as of 8/26/2009)
Budget
Actual
Variance
Coll.
RESOURCES
Beg. Net Working Capital
$14,000,000 $
14,862,418
$ 862,418
106%
Revenues:
Internal Premium Charges
12,477,300
12,689,448
212,148
102%
P/T Emp - Add'I Prem
131,000
52,964
(78,036)
40% a)
Employee Prem Contribution
359,866
347,028
(12,838)
96%
COIC
800,000
1,197,050
397,050
150%
Retiree / COBRA Co-Pay
400,000
624,646
224,646
156%
Medical Services Reimb
-
11,986
11,986
n/a
Prescription Rebates
-
23,082
23,082
n/a
Interest
375,000
414,626
39,626
111%
Total Revenues
14,543,166
15,360,830
817,664
106%
TOTAL RESOURCES
28,543,166
30,223,248
1,680,082
106%
REQUIREMENTS
Exp.
Expenditures:
Personal Services
113,715
108,328
5,387
95%
Materials & Services
Conferences and Seminars
3,000
1,410
1,590
47%
Claims Paid-Medical/Rx
11,792,650
9,739,836
2,052,814
83% b)
Claims Paid-DentalNision
1,609,117
1,634,479
(25,362)
102% b)
Refunds
-
(66,328)
66,328
n/a
Insurance Expense
357,511
367,688
(10,177)
103%
State Assessments
64,000
134,149
(70,149)
210%
Administration Fee
272,102
278,583
(6,481)
102%
PPO Fee
47,077
34,962
12,115
74%
Health Impact
42,800
49,678
(6,878)
116%
Printing
8,000
9,797
(1,797)
122%
Program Supplies
2,000
700
1,300
35%
Other
15,163
35,169
(20,006)
232%
Total Materials & Services 14,213,420
12,220,123
1,993,297
86%
Capital Outlay
-
-
-
0%
Contingency
14,215,931
-
14,215,931
0%
TOTAL REQUIREMENTS
28,543,066
12,328,451
16,214,615
43%
NET (Resources - Requirements) 100 17,894,797 17,894,697
Beg NWC - FY 2010 Adopted Budget 18,100,000
a) Fewer part-time employees opting for plan available to full-time employees.
b) Weekly claims average for FY 2009 - $217,461. 8/26/2009
Memorandum
Date: August 18, 2009
To: Board of County Commissioners
Dave Kanner, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find July 2009 financial reports for the following funds: General (001),
Community Justice - Juvenile (230), Sheriffs (255, 701, 702), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Insurance Fund (670), Health Benefits Trust Fund (675) and
9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERAL FUND
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date Year End $
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 6,050,000 $ 6,775,995 $ 725,995 100% 112% $ 6,050,000 $ 6,775,995 $ 725,995
1,651,904
163,359
(1,488,545)
8%
1%
a)
19,822,847
19,822,847 -
243,455
580,326
336,871
8%
20%
b)
2,921,462
2,921,462 -
68,392
198,394
130,002
8%
24%
c)
820,704
820,704 -
86,931
141,973
55,042
8%
14%
d)
1,043,171
1,043,171 -
1,149
3,906
2,757
8%
28%
c)
13,791
13,791 -
27,733
932
(26,801)
8%
0%
332,800
332,800 -
15,587
49,072
33,485
8%
26%
c)
187,049
187,049 -
5,849
-
(5,849)
8%
0%
70,192
70,192 -
7,204
7,204
-
8%
8%
86,450
86,450 -
167
167
-
8%
8%
2,000
2,000 -
2,108,371
1,145,333
(963,038)
8%
5%
25,300,466
25,300,466 -
8,158,371
7,921,328
(237,043)
8%
25%
31,350,466
32,076,461 725,995
Exp.
274,219
244,538
29,681
8%
7%
3,290,631
3,290,631
-
121,725
85,164
36,561
8%
6%
1,460,704
1,460,704
-
4,976
7,146
(2,170)
8%
12%
59,708
59,708
-
382,272
365,415
16,857
8%
8%
4,587,263
4,587,263
-
62,206
50,800
11,406
8%
7%
746,471
746,471
-
18,808
17,653
1,155
8%
8%
225,701
225,701
-
19,974
18,484
1,490
8%
8%
239,685
239,685
-
8,806
8,353
453
8%
8%
105,673
105,673
-
134,417
54,150
80,267
8%
3%
1,613,006
1,613,006
-
507,893
-
507,893
8%
0%
6,094,713
6,094,713
1,535,296
851,703
683,593
8%
5%
18,423,555
12,328,842
6,094,713
1,077,243
968,989
108,254
8%
7%
12,926,911
12,926,911
-
2,612,539
1,820,692
791,847
8%
6%
31,350,466
25,255,753
6,094,713
5,545,832
6,100,636
554,804
-
6,820,708
6,820,708
a) Approximately 85% of the property taxes are collected in October and November
b) Includes annual PILT payment of $467,230.
c) Includes 1st Quarter A & T Grant: Assessor-$197,517, Tax-$46,518 and BOPTA-$3,906.
d) Significant foreclosure and refinancing recordings.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date
Budget Actual Variance FY % Coll.
RESOURCES:
Beg. Net Working Capital $1,085,000 $1,200,107 $ 115,107 100% 111%
Revenues
Federal Grants
2,648
-
(2,648)
SB #1065-Court Assess.
5,000
2,733
(2,267)
Discovery Fee
1,333
1,938
605
Food Subsidy
2,500
-
(2,500)
Juvenile Crime Prevention
27,704
-
(27,704)
Inmate/Prisoner Housing
5,000
150
(4,850)
Inmate Commissary Fees
67
-
(67)
Contract Payments
17,345
-
(17,345)
Miscellaneous
25
-
(25)
MIP Diversion Fees
83
-
(83)
Interest on Investments
1,083
2,134
1,051
Leases
204
200
(4)
Grants - Private
-
58
58
Level 7
5,667
(5,667)
Crime Prevention Services
1,667
-
(1,667)
Total Revenues
70,326
7,213
(63,113)
Transfers In-General Fund
461,932
461,932
-
TOTAL RESOURCES
1,617,258
1,669,252
51,994
REQUIREMENTS:
Expenditures
Community Justice-Juvenile
Personal Services
235,846
233,752
2,094
Materials and Services
110,175
63,480
46,695
Capital Outlay
8
-
8
Juvenile Resource Center
-
Personal Services
211,013
185,516
25,497
Materials and Services
15,409
25,974
(10,565)
Capital Outlay
8
-
8
Contingency
50,216
-
50,216
TOTAL REQUIREMENTS
622,675
508,722
113,953
NET (Resources - Requirements)
994,583
1,160,530
165,947
8% 0%
8% 5%
8% 12%
8% 0%
8% 0%
8% 0%
8% 0%
8% 0%
8% 0%
8% 0%
8% 16%
8% 8%
8% n/a
8% n/a
8% 0%
8% 1%
8% 8%
8% 22%
Exp.
i
I
Year End
Budaet Proiection Variance
$1,085,000
$1,
200,107 $
115,107
31,775
31,775
-
60,000
60,000
-
16,000
16,000
-
30,000
30,000
-
332,450
332,450
-
60,000
60,000
-
800
800
-
208,141
208,141
-
300
300
-
1,000
1,000
-
13,000
13,000
-
2,448
2,448
-
-
58
58
68,000
68,000
-
20,000
20,000
-
843,914
843,972
58
5,543,186
5,
,543,186
-
7,472,100
7,587,265
115,165
8%
8%
2,830,152
2
,830,152 -
8%
5%
1,322,097
1
,322,097 -
8%
0%
100
100 -
8%
7%
2,532,154
2
,532,154 -
8%
14%
184,903
184,903 -
8%
0%
100
100 -
8%
n/a
602,594
602,594
8%
7%
7,472,100
1
6
,869,506 602,594
-
1
717,759 717,759
Sheriff - Fund 255
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Law Enf Dist Countywide
Law Enf Dist Rural
Interest
Total Revenues
TOTAL RESOURCES
I Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ - $ 183,677 $ 183,677 100%
1,686,911 1,686,911 - 8%
1,059,777 1,059,777 - 8%
- 3,952 3,952 8%
2,746,688 2,750,640 3,952 8%
2,746,688 2,934,317 187,629 8%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
Civil
Automotive/Communications
Investigations/Evidence
Patrol/Civil/Comm Supp
Records
Adult Jail
Court Security
Emergency Services
Special Services Division
Regional Work Center
Training Division
Other Law Enforcement Svcs
Non-Departmental
Contingency
n/a $ - $ 183,677 $ 183,677
8% 20,242,936 20,242,936 -
8% 12,717,322 12,717,322 -
n/a - 3,952 3,952
8% 32,960,258 32,964,210 3,952
9% 32,960,258 33,147,887 187,629
Exp.
163,432
161,667
1,765
8%
8%
1,961,188
1,961,088
100
60,580
62,135
(1,555)
8%
9%
726,961
726,961
-
116,490
293,703
(177,213)
8%
21% a)
1,397,884
1,397,884
-
140,194
126,952
13,242
8%
8%
1,682,327
1,682,327
-
631,048
566,375
64,673
8%
7%
7,572,575
7,572,575
-
53,530
50,375
3,155
8%
8%
642,363
642,263
100
753,743
618,081
135,662
8%
7%
9,044,909
9,044,909
-
17,992
14,502
3,490
8%
7%
215,908
215,808
100
15,673
16,000
(327)
8%
9%
188,071
188,071
-
92,391
88,019
4,372
8%
8%
1,108,690
1,108,690
-
228,154
180,317
47,837
8%
7%
2,737,842
2,737,742
100
25,004
31,265
(6,261)
8%
10%
300,053
299,953
100
43,975
42,731
1,244
8%
8%
527,702
527,602
100
38,587
5,254
33,333
8%
1%
463,044
463,044
-
320,895
-
320,895
8%
n/a
3,850,741
-
3,850,741
Transfers Out 45,000 - 45,000 8%
TOTAL REQUIREMENTS 2,746,688 2,257,376 489,312 8%
NET (Resources - Requirements) - 676,941 676,941
0% 540,000 540,000 -
7% 32,960,258 29,108,917 3,851,341
4,038,970 4,038,970
SHERIFF -Expenditure Detail
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date
Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriffs Services
Civil / Special Units
Personnel
Materials & Services
Capital Outlay
Total Civil
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Suvoort
Personnel
Materials & Services
Capital Outlay
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Regional Work Center
Personnel
Materials & Services
Capital Outlay
Total Regional Work Center
Trainin
Personnel
Materials & Services
Capital Outlay
Total Training
Other Law Enforcement Services
Personnel
Materials & Services
Capital Outlay
Total Other Law Enforcement Svcs
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
$ - $ 183,677 $ 183,677 100% n/a
2,746,688 2,750,640 3,952 8% 8%
2,746,688 2,934,317 187,629 8% 9%
Exp. %
93,387
91,923
1,464
8%
70,037
69,744
293
8%
8
-
8
8%
163,432
161,667
1,765
55,226
60,429
(5,203)
8%
3,687
1,706
1,981
8%
1,667
-
1,667
8%
60,580
62,135
(1,555)
31,055
25,782
5,273
8%
84,810
267,921
(183,111)
8%
625
-
625
8%
116,490
293,703
(177,213)
119,584
114,531
5,053
8%
14,360
12,421
1,939
8%
6,250
-
6,250
8%
140,194
126,952
13,242
557,934
516,950
40,984
8%
50,364
49,425
939
8%
22,750
-
22,750
8%
631,048
566,375
64,673
46,872
48,197
(1,325)
8%
6,650
2,178
4,472
8%
8
-
8
8%
53,530
50,375
3,155
605,953
552,592
53,361
8%
144,720
65,489
79,231
8%
3,069
-
3,069
8%
753,742
618,081
135,661
16,823
14,112
2,711
8%
1,162
390
772
8%
8
-
8
8%
17,993
14,502
3,491
12,471
14,702
(2,231)
8%
1,535
1,298
237
8%
1,667
-
1,667
8%
15,673
16,000
(327)
73,362
85,303
(11,941)
8%
12,288
2,716
9,572
8%
6,742
-
6,742
8%
92,392
88,019
4,373
196,966
173,330
23,636
8%
31,179
6,987
24,192
8%
8
-
8
8%
228,153
180,317
47,836
18,933
16,056
2,877
8%
6,063
15,209
(9,146)
8%
8
-
8
8%
25,004
31,265
(6,261)
40,822
40,177
645
8%
3,145
2,554
591
8%
8
-
8
8%
43,975
42,731
1,244
38,587
5,254
33,333
8%
45,000
-
45,000
8%
320,895
-
320,895
8%
404,482
5,254
399,228
2,746,688
2,257,376
489,312
8%
676,941
676,941
8%
8%
0%
9%
4%
0%
7%
26%
0%
8%
7%
0%
8%
8%
0%
9%
3%
0%
8%
4%
0%
7%
3%
0%
10%
7%
0%
10%
2%
0%
7%
2%
0%
7%
21%
0%
8%
7%
0%
1%
0%
n/a
7%
$ - $ 183,677 A 183,677
32,960,258 33,147,8117
1,120,639 1,120,6:39
840,449 840,449
100 -
1,961,188 1,961,088
662,717 662,717
44,244 44,244
20,000 20,000
726,961 726,961
372,659 372,659
1,017,725 1,017,725
7,500 7,500
1,397,884 1,397,884
1,435,003 1,435,003
172,324 172,324
75,000 75,000
1,682,327 1,682,327
6,695,212 6,695,212
604,363 604,363
273,000 273,000
7,572,575 7,572,575
562,465 562,465
79,798 79,798
100 -
642,363 642,263
7,271,441 7,271,441
1,736,643 1,736,643
36,825 36,825
9,044,909 9,044,909
201,870 201,870
13,938 13,938
100 -
215,908 215,1308
149,651 149,651
18,420 18,420
20,000 20,000
188,071 188,071
880,339 880,339
147,451 147,451
80,900 80,900
1,108,690 1,108,690
2,363,596 2,363,596
374,146 374,146
100 -
2,737,842 2,737,742
227,201 227,201
72,752 72,752
100 -
300,053 299;953
489,861 489,861
37,741 37,741
100 -
527,702 527,602
463,044 463,044
540,000 540,000
3,850,741 -
187,629
100
100
100
100
100
100
100
100
100
100
100
100
3,850,741
1
Sheriff Notes
Statement of Financial Operating Data
One Month Ended July 31, 2009
a) July actual includes annual amount ($260,405) of transfer to Fund 245 Communications System.
Sheriff 701
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
State Grant
Transp. of State Wards
SB 1145
Des. Cty Video Lottery Grant
Des Cty Court Security
Des Cty Juvenile Contract
Title III Reimbursement
Transport
Inmate Commissary Fees
Work Center Work Crews
Concealed Handgun Classes
Soc Sec Incentive-Fed
Miscellaneous
Oregon Mentors
Medical Services Reimb
Restitution
Sheriff Fees
Interest
Interest on Unsegregated
Rentals
Donations
Total Revenues
TOTAL RESOURCES
Year to Date Year End
Budget Actual Variance FY % Coll. % Bud et Projectior
$ 2,470,519 $ 3,343,461 $ 872,942 8% nla $ 2,470,519 $ 3,343,46
Variance
$ 872,942
1,234,975
-
(1,234,975)
8%
0% a)
14,819,703
14
,819,703
-
41,667
115,401
73,734
8%
23%
500,000
`•500,000
-
2,917
600
(2,317)
8%
2%
35,000
35,000
-
3,763
-
(3,763)
8%
0%
45,156
45,156
-
417
-
(417)
8%
0%
5,000
5,000
-
143,433
483,834
340,401
8%
28% b)
1,721,192
1
,935,336
214,144
417
-
(417)
8%
n/a
5,000
5,000
-
10,750
10,713
(37)
8%
8%
129,000
-129,000
-
250
-
(250)
8%
0%
3,000
3,000
-
12,500
-
(12,500)
8%
n/a
150,000
150,000
-
167
-
(167)
8%
n/a
2,000
2,000
-
5,000
123
(4,877)
8%
0%
60,000
60,000
-
3,538
6,960
3,422
8%
16%
42,450
42,450
-
500
600
100
8%
10%
6,000
6,000
-
417
2,000
1,583
8%
40%
5,000
5,000
-
333
188
(145)
8%
5%
4,000
4,000
-
417
702
285
8%
n/a
5,000
5,000
-
1,000
-
(1,000)
8%
0%
12,000
12,000
-
88
189
101
8%
18%
1,050
1,050
-
13,333
20,941
7,608
8%
13%
160,000
160,000
-
2,361
2,918
557
8%
10%
28,333
28,333
-
294
71
(223)
8%
2%
3,533
3,533
-
2,499
33,647
31,148
8%
112% c)
30,000
51,236
21,236
-
50
50
8%
n/a
-
50
50
1,481,036
678,937
(802,099)
8%
4%
17,772,417
1
8,007,847
235,430
3,951,555 4,022,398
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Materials and Services 1,686,912 1,686,911
70,843 8% 20% 20,242,936 21,351,308 1,108,372
Exp.
1 8% 8% 20,242,936 20,242,936 -
TOTAL REQUIREMENTS 1,686,912 1,686,911 1 8% 8% 20,242,936
NET (Resources - Requirements) 2,264,643 2,335,487 70,844 -
a) Approximately 85% of the property taxes are collected in October and November
b) Actual State reimbursement for 1145 inmate housing will exceed amount estimated for the budget.
c) FBI relocation from Sheriffs Office has been delayed resulting in 4 months of additional rental revenue.
Sheriff 702
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
LBudget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,287,473
$ 1,433,708
$ 146,235
8%
n/a
$1,287,473
$1,433,708
$ 146,235
Revenues
Tax Revenues - Current
603,308
-
(603,308)
8%
0% a)
7,239,702
7,239,702
-
Tax Revenues - Prior
19,917
61,042
41,125
8%
26%
239,000
239,000
-
Federal Grants
167
3,185
3,018
8%
159%
2,000
3,185
1,185
US Forest Service
6,375
-
(6,375)
8%
0%
76,500
76,500
-
State Grant
15,636
-
(15,636)
8%
0%
187,633
187,633
-
SB #1065 Court Assessment
5,583
2,733
(2,850)
8%
4%
67,000
67,000
-
Marine Board License Fee
10,372
-
(10,372)
8%
0%
124,468
124,468
-
Des Cty General Fund Grnt
71,930
10,000
(61,930)
8%
1%
863,163
863,163
-
Des Cty Transient Room Tax
148,903
-
(148,903)
8%
0%
1,786,837
1,786,837
-
City of Sisters
35,001
34,668
(333)
8%
8% b)
420,015
416,016
(3,999)
Des Cty Tax/Fin Contract
83
-
(83)
8%
0%
1,000
1,000
-
Des Cty CDD Contract
2,265
2,265
-
8%
8%
27,183
27,183
-
Des Cty Solid Waste Contr
6,796
6,796
-
8%
8%
81,548
81,548
-
Des Cty Clerk/Election
167
-
(167)
8%
0%
2,000
2,000
-
School Districts
8,333
-
(8,333)
8%
n/a
100,000
100,000
-
Security & Traffic Reimb
1,083
1,386
303
8%
11%
13,000
13,000
-
Seat Belt Program
500
900
400
8%
15%
6,000
6,000
-
Miscellaneous
833
804
(29)
8%
8%
10,000
10,000
-
Sheriff Fees
417
938
521
8%
19%
5,000
5,000
-
Court Fines & Fees
7,083
8,852
1,769
8%
10%
85,000
85,000
-
Impound Fees
6,250
4,900
(1,350)
8%
7%
75,000
75,000
-
Interest
833
588
(245)
8%
6%
10,000
10,000
-
Interest on Unsegregated
150
35
(115)
8%
2%
1,800
1,800
-
Grants - Private
-
-
-
8%
n/a
-
-
-
Sale of Equip & Material
500
-
(500)
8%
0%
6,000
6,000
-
Total Revenues
952,485
139,092
(813,393)
8%
1%
11,429,849
11,427,035
(2,814)
TOTAL RESOURCES
2,239,958
1,572,800
(667,158)
8%
12%
12,717,322
12,860,743
143,421
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Materials and Services
1,059,777
1,059,777
-
8%
8%
12,717,322
12,717,322
-
TOTAL REQUIREMENTS
1,059,777
1,059,777
-
8%
8%
12,717,322
12,717,322
-
NET (Resources - Requirements) 1,180,181 513,023 (667,158) - 143,421 143,421
a) Approximately 85% of the property taxes are collected in October and November
b) Actual escalation increase to Sisters law enforcement contract will be less than estimated for the budget.
HEALTH
Statement of Financial Operating Data
Eleven Months Ended May 31, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
OMAP
Family Planning Exp Proj
Grants
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Total Revenues
Transfers In-Reserve Fund
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Year to Date
Budget
Actual
Variance
FY %
Coll.
$ 900,000 $ 1,143,354 $ 243,354 100% 127%
333
-
(333)
8%
0%
151,854
136,973
(14,881)
8%
8% a)
2,895
-
(2,895)
8%
0%
17,770
9,152
(8,618)
8%
4%
25,250
24,596
(654)
8%
8%
39,583
-
(39,583)
8%
0% b)
-
21,833
21,833
8%
n/a c)
11,150
11,443
293
8%
9%
12,679
12,937
258
8%
9%
3,000
2,820
(180)
8%
8%
8,167
9,415
1,248
8%
10%
3,167
1,611
(1,556)
8%
4%
733
1,212
479
8%
14%
10,981
-
(10,981)
8%
0%
2,250
2,250
-
8%
8%
289,812
234,242
(55,570)
8%
7%
2,083
-
(2,083)
8%
0%
193,147
193,147
-
8%
8%
1,385,042
1,570,743
187,784
8%
23%
Exp.
368,961
335,410 33,551
8%
8% d)
119,031
70,529 48,502
8%
5%
1,409
- 1,409
8%
0%
12,500
- 12,500
8%
0%
58,142
- 58,142
8%
n/a
560,043 405,939 154,104 8% 6%
824,999 1,164,804 341,888
a) State Grant projection adjusted to actual FY 2010 contract.
b) Payments are received one month in arrears.
c) Grants for HIV and Chronic Care were not included in FY 2010 budget.
d) Projection based on currently unfilled positons and anticipated reduction in budgeted FTE.
B
End
Variance
it cnn Ann 41 I AA 4Rd It 9AA ZSd
4,000
4,000
-
1,822,242 1
,688,146
(134,096)
34,737
34,737
-
213,240
213,240
-
303,000
303,000
-
475,000
475,000
-
-
21,833
21,833
133,800
133,800
-
152,150
152,150
-
36,000
36,000
-
98,000
98,000
-
38,000
38,000
-
8,800
8,800
-
131,774
131,774
-
27,000
27,000
-
3,477,743 3
,365,480
(112,263)
25,000
25,000
-
2,317,765 2
,317,765
-
6,720,508 6
,851,599
131,091
4,427,529 4
,227,991
199,538
1,428,371 1
,428,371
-
16,902
16,902
-
150,000
150,000
-
697,706
697,706
6,720,508
5,823,264
897,244
- 1
,028,335
1,028,335
I
MENTAL HEALTH
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date
Year End
RESOURCES:
Budget
Actual
Variance
FY %
Coll. %
Budget
Proiection
Variance
Beg. Net Working Capital
$ 2,725,000 $
2,589,996
$ (135,004)
100%
95%
$ 2,725,000
$ 2,589,996
$ (135,004)
Revenues
Marriage Licenses
458
830
372
8%
15%
5,500
5,500
-
Divorce Filing Fees
10,417
10,519
102
8%
8%
125,000
125,000
-
Domestic Partnership Fee
167
10
(157)
8%
1%
2,000
2,000
-
Federal Grants
8,318
-
(8,318)
8%
0%
99,819
99,819
-
State Grants
384,270
569,407
185,137
8%
12% a)
4,611,239
5,351,224
739,985
State Miscellaneous
15,393
-
(15,393)
8%
0%
184,716
184,716
-
Title 19
25,059
-
(25,059)
8%
0%
300,705
300,705
-
Liquor Revenue
8,833
-
(8,833)
8%
0%
106,000
106,000
-
School Districts
5,833
-
(5,833)
8%
0%
70,000
70,000
-
Miscellaneous
3,400
138
(3,262)
8%
0%
40,800
40,800
-
Patient Insurance Fees
20,625
-
(20,625)
8%
0%
247,500
247,500
-
Patient Fees
958
430
(528)
8%
4%
11,500
11,500
-
Interest on Investments
2,667
4,225
1,558
8%
13%
32,000
32,000
-
Rentals
1,375
-
(1,375)
8%
0%
16,500
16,500
-
Donations
250
7,000
6,750
8%
233%
3,000
7,000
4,000
Interfund Contract
260
-
(260)
8%
0%
3,120
3,120
-
Administrative Fee
252,913
245,413
(7,500)
8%
8%
3,034,954
3,031,954
(3,000)
Comm. on Children & Fam
1,833
-
(1,833)
8%
0%
22,000
22,000
-
Crime Prevention Services
10,583
-
(10,583)
8%
0%
127,000
127,000
-
Total Revenues
753,612
837,972
84,360
8%
9%
9,043,353
9,784,338
740,985
Transfers In-General Fund
109,680
109,680
-
8%
8%
1,316,158
1,316,158
-
Transfers In-Other
21,303
21,303
-
8%
8%
255,636
363,129
107,493
TOTAL RESOURCES
3,609,595
3,558,951
(50,644)
8%
27%
13,340,147
14,053,621
713,474
REQUIREMENTS:
Exp.
Expenditures
Personal Services
595,771
577,705
18,066
8%
8%
7,149,249
7,149,249
-
Materials and Services
337,793
145,569
192,224
8%
4%
4,053,514
4,053,514
-
Capital Outlay
6,667
-
6,667
8%
0%
80,000
80,000
-
Transfers Out
12,500
-
12,500
8%
0%
150,000
150,000
-
Contingency
158,949
-
158,949
8%
n/a
1,907,384
-
1,907,384
TOTAL REQUIREMENTS
1,111,680
723,274
388,406
8%
5%
13,340,147
11,432,763
1,907,384
NET (Resources - Requirements)
2,497,915
2,835,677
337,762
-
2,620,858
2,620,858
a) Dept of Human Services Grant projected at amended contract for FY 2010
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health - Drinking H2O
Planning-Current
Planning-Long Range
Total Revenues
626,973 213,502
3,650 -
2,075 -
189,450 -
974,775 -
280,500 -
255,500 -
292,850 -
690,475 -
95,311 -
984,150 -
428,900 -
349,805 260,883 (88,922) 8% 6% 4,197,636 14,197,636 -
Trans In-GF 101,386 101,386 - 0% n/a 1,216,627
Trans In-GF for Lng Rng Ping 25,000 - (25,000) 0% n/a 300,000
Trans In-Other 8 - (8) 0% 0% 100
TOTAL RESOURCES 889,670 989,242 99,572 8% 16% 6,127,834
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations
142,343
143,004
(661)
Admin-GIS
17,967
16,793
1,174
Admin-Code Enforcement
15,081
14,482
599
Building Safety
60,429
58,272
2,157
Electrical
17,227
16,064
1,163
Contract Services
22,065
20,772
1,293
Env Health-On Site Pgm
20,057
18,945
1,112
Env Health-Lic Facilities
41,329
40,497
832
Env Health - Drinking H2O
6,717
6,411
306
Planning-Current
67,482
56,832
10,650
Planning-Long Range
45,986
33,852
12,134
Transfers Out (D/S Fund)
14,805
-
14,805
Contingency
39,167
-
39,167
TOTAL REQUIREMENTS 510,655 425,924 84,731
NET (Resources - Requirements) 379,015 563,318 184,303
Exp.
8%
8%
1,708,112
8%
8%
215,606
8%
8%
180,969
8%
8%
725,145
8%
8%
206,719
8%
8%
264,781
8%
8%
240,687
8%
8%
495,946
8%
8%
80,598
8%
7%
809,783
8%
6%
551,828
0%
0%
177,660
8%
n/a
470,000
8% 7% 6,127,834
1,216,627 -
300,000 -
- (100
6,341,236 213,402
1,708,112
215,606
180,969
725,145
206,719
264,781
240,687
495,946
80,598
809,783
551,828
177,660
470,000
5,657,834
Revenues 260,883 4,197,636
Expenditures 425,924 5,657,834
Net from Operations (165,041) 1(1,460,198
a) Revenues are higher than budgeted due to interest earnings on positive fund balance.
b) Payments for custom GIS work are received as work is requested.
c) Revenue is received as clients are billed, usually lagging 1-2 months behind.
d) Revenue is received primarily in December through February after license renewal statements are mailed out.
e) The State has not yet been invoiced for contracted work.
Year to Date
Budget Actual Variance FY % Coll.
Year End
Budget
i
P
rojection
Variance
$ 413,471 $ 626,973 $ 213,502 100% 152% $ 413,471 $
304
2,418
2,114
8%
66%
a)
3,650
173
-
(173)
8%
0%
b)
2,075
15,788
13,712
(2,076)
8%
7%
189,450
81,231
60,774
(20,457)
8%
6%
974,775
23,375
21,535
(1,840)
8%
8%
280,500
21,292
3,015
(18,277)
8%
1%
c)
255,500
24,404
17,900
(6,504)
8%
6%
292,850
57,540
28,775
(28,765)
8%
4%
d)
690,475
7,943
-
(7,943)
8%
0%
e)
95,311
82,013
94,289
12,276
8%
10%
984,150
35,742
18,465
(17,277)
8%
4%
428,900
470,000
ROAD
Statement
of Financial Operatin
g Data
One Month Ended July 31, 2009
Year to Date
Year End
Budget
Actual
Variance
Y %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$4,871,665
$ 4,891,649
$ 19,984
100%
100%
$ 4,871,665
$ 4,891,649
$ 19,984
Revenues
Federal Reimbursements
40,833
-
(40,833)
8%
0%
490,000
490,000
-
Mineral Lease Royalties
833
-
(833)
8%
0%
10,000
10,000
-
Forest Receipts
206,833
-
(206,833)
8%
0%
a)
2,482,000
2,482,000
-
State Grant
34,623
-
(34,623)
8%
0%
415,477
415,477
-
Motor Vehicle Revenue
666,667
589,104
(77,563)
8%
7%
8,000,000
8,000,000
-
City of Bend
18,750
-
(18,750)
8%
0%
b)
225,000
225,000
-
City of Redmond
20,833
-
(20,833)
8%
0%
b)
250,000
250,000
-
City of Sisters
833
-
(833)
8%
0%
b)
10,000
10,000
-
City of La Pine
833
-
(833)
8%
n/a
b)
10,000
10,000
-
Admin Recovery (SDC)
42
114
72
8%
n/a
500
500
-
Miscellaneous
10,833
551
(10,282)
8%
0%
130,000
130,000
-
Road Vacations
83
-
(83)
8%
0%
1,000
1,000
-
Interest on Investments
4,167
7,914
3,747
8%
16%
50,000
50,000
-
Interfund Contract
58,333
-
(58,333)
8%
0%
c)
700,000
700,000
-
Equipment Repairs
22,917
-
(22,917)
8%
0%
275,000
275,000
-
Vehicle Repairs
7,500
-
(7,500)
8%
0%
c)
90,000
90,000
-
Vegetation Management
2,917
-
(2,917)
8%
0%
c)
35,000
35,000
-
Inter-fund: Forester
1,833
-
(1,833)
8%
0%
c)
22,000
22,000
-
Car Washes
208
-
(208)
8%
0%
2,500
2,500
-
Sale of Eqp & Material
66,667
64
(66,603)
8%
0%
800,000
800,000
-
Total Revenues
1,166,538
597,747
(568,791)
8%
4%
13,998,477
13,998,477
-
Trans In - CDD
1,516
-
(1,516)
8%
0%
18,190
18,190
-
Trans In - Solid Waste
59,047
-
(59,047)
8%
0%
d)
708,567
708,567
-
Trans In - Transp SDC
6,250
-
(6,250)
8%
0%
75,000
75,000
-
Trans In-Road Imp Res
833
-
(833)
8%
0%
c)
10,000
10
000
-
,
TOTAL RESOURCES
6,099,599
5,489,396
(610,203)
8%
31%
19,681,899
19,701,883
19,984
REQUIREMENTS:
Exp.
Expenditures
Personal Services
472,114
444,270
27,844
8%
8%
5,665,373
5,665,373
-
Materials and Services
761,101
330,614
430,487
8%
4%
9,133,210
9,133,210
-
Capital Outlay
225,000
-
2259000
8%
0%
2,700,000
2,700,000
-
Transfers Out
33,333
-
33,333
8%
0%
400,000
400,000
-
Contingency
148,610
-
148,610
8%
n/a
1,783,316
-
1
783
316
,
,
TOTAL REQUIREMENTS
1,640,158
774,884
865,274
8%
4%
19,681,899
17,898,583
1,783,316
NET (Resources - Requirements)
4,459,441
4,714,512
2559071
-
1,803,300
1,803,300
a) Annual payment anticipated to be received in December 09.
b) Billed upon completion of work.
c) Payment to be received in June 2010 from Funds 326, 328, 329, 340, 430
d) Payment received quarterly from Solid Waste.
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beg. Net Working Capital
Revenues
State Miscellaneous
State Subsidy
SB 1145
Probation Work Crew Fees
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Interest on Investments
Crime Prevention Services
Total Revenues
Year to Date
Budget Actual Variance FY % Coll. %
$ 467,892 $ 487,674 $ 19,782 100% 104%
Y
ear End
Budget
Pr
ojection
Variance
$ 467,892 $
487,674 $ 19,782
4,301
29,500
,839,925
40,000
3,000
160,000
220,000
9,000
50,000
667
-
(667)
8%
0% a)
8,000
2,458
3,327
869
8%
n/a
29,500
236,660
725,750
489,090
8%
26% b)
2,839,925
3,333
1,970
(1,363)
8%
5% c)
40,000
250
255
5
8%
9%
3,000
13,333
11,344
(1,989)
8%
7%
160,000
18,333
23,437
5,104
8%
11%
220,000
750
1,143
393
8%
13%
9,000
4,167
-
(4,167)
8%
n/a
50,000
279,951
767,226
487,275
8%
23%
3,359,425
Transfers In-General Fund 9,586 9,586 - 8% 8% 115,029
Transfers In-Sheriff 4,167 - (4,167) 8% 0% 50,000
TOTAL RESOURCES 761,596 1,264,486 502,890 8% 32% 3,992,346
REQUIREMENTS: Exp.
Expenditures
Personal Services 238,227 227,252
10,975 8% 8% 2,858,726
Materials and Services 58,677 40,778
17,899 8% 6% 704,121
Capital Outlay 8 -
8 8% 0% 100
Contingency 35,783 -
35,783 8% n/a 429,399
TOTAL REQUIREMENTS 332,695 268,030
64,665 8% 7% 3,992,346
NET (Resources - Requirements) 428,901 996,456
567,555 -
a) Have not received the hearings officer funds for this quarter.
The $8,000 budgeted was for the biennium, z
b) 1145 money has been received for the quarter.
c) Courts are diverting some offenders to monitored probation to monitor community service, reduction in clie
(3,699)
355,726 (3,699)
115,029 -
50,000 -
008,429 16,083
>,858,726
704,121
100
562,947 429,399
should be $4,301.
COMM ON CHILDREN & FAMILIES
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date
Budget Actual Variance FY % Coll.
RESOURCES:
Beg. Net Working Capital
$ 624,543 $
671,859
$ 47,316
Revenues
Federal Grants
18,750
-
(18,750)
Title IV - Family Sup/Pres
3,138
-
(3,138)
HealthyStart Medicaid
7,917
-
(7,917)
Child Care Block Grant
6,773
-
(6,773)
Level 7 Services
14,599
-
(14,599)
HealthyStart /R-S-G
25,631
-
(25,631)
OCCF Grant
51,171
-
(51,171)
Miscellaneous
667
41
(626)
Court Fines & Fees
6,250
6,311
61
Interest on Investments
2,500
1,084
(1,416)
Grants-Private
167
-
(167)
Miscellaneous
15,625
-
(15,625)
Crime Prevention Services
6,196
-
(6,196)
Total Revenues
159,384
7,436
(151,948)
Trans from General Fund 23,694 23,694 -
Total Transfers In 23,694 23,694 -
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
807,621 702,989 (104,632)
100% 108%
Year End
Bud et Projection Variance
$ 624,543 $ 671,859 $ 47,316
8%
0%
225,000
225,000 -
8%
0%
37,652
37,652 -
8%
0%
95,000
95,000 -
8%
0%
81,275
81,275 -
8%
0%
175,193
175,193 -
8%
0%
307,577
307,577 -
8%
0%
614,052
614,052 -
8%
1 %
8,000
8,000 -
8%
8%
75,000
75,000 -
8%
4%
30,000
30,000 -
8%
0%
2,000
2,000 -
8%
n/a
187,500
187,500 -
8%
0%
74,350
74,350 -
8%
0%
1,912,599
1,912,599 -
8%
8%
284,333
284,333 -
8%
8%
284,333
284,333 -
8%
25%
2,821,475
2,868,791 47,316
Exp.
44,998
38,866
6,132
8%
7%
539,978
539,978 -
147,920
10,764
137,156
8%
1%
1,775,043
1,775,043 -
8
-
8
8%
0%
100
100 -
42,196
-
42,196
8%
n/a
506,354
- 506,354
235,122
49,630
185,492
8%
2%
2,821,475
2,315,121 506,354
572,499
653,359
80,860
-
553,670 553,670
SOLID WASTE
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date
Budget Actual Variance FY % Coll. %
RESOURCES:
Beg. Net Working Capital $ 338,611 $ 466,325 $ 127,714 100% 138%
Revenues
Miscellaneous
2,500
2,387
(113)
8%
Franchise 3% Fees
16,667
2,461
(14,206)
8%
Commercial Disp. Fees
116,367
81,486
(34,881)
8%
Private Disposal Fees
128,442
143,425
14,983
8%
Franchise Disposal Fees
395,292
455,401
60,109
8%
Yard Debris
6,250
7,575
1,325
8%
Special Waste
2,500
100
(2,400)
8%
Interest
1,167
1,430
263
8%
Sale of Equip & Material
2,917
1,650
(1,267)
8%
Total Revenues
672,102
695,915
23,813
8%
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
8%
1% a)
6%
9%
10%
10%
0% b,
10%
5% c;
9%
Bud et
E
Y
Pr
ear End
ojection
Variance
$ 338,611 $
466,325 $ 127,714
30,000
30,000 -
200,000
200,000 -
1,396,400
,396,400 -
1,541,300
1,541,300 -
4,743,500
41743,500 -
75,000
75,000 -
30,000
30,000 -
14,000
14,000 -
35,000
35,000 -
8.065.200
8.065.200 -
1,010,713 1,162,240 151,527 8% 14% 8,403,811
Exp.
,525 127,714
146,965
136,003 10,962
8%
8%
1,763,578
1,763,578
312,355
112,734 199,621
8%
3% d)
3,748,254
3,748,254
80,730
- 80,730
8%
0% e)
968,765
968,765
12,417
- 12,417
8%
0% 0
149,000
149,000
119,981
- 119,981
8%
0%
1,439,767
1,439,767
27,871
- 27,871
8%
n/a
334,447
-
TOTAL REQUIREMENTS
700,319
248,737
451,582 8% 3% 8,403,811
NET (Resources - Requirements)
310,394
913,503
603,109 -
a) Due April 15, 2010.
b) Contaminated soil and asbestos loads are intermittent.
c) Revenue is largely contingent on recycling prices which are down at this time.
d) Some larger ticketed items are budgeted in M&S but not scheduled for purchase until later in the FY.
e) Payments are scheduled for Nov and May.
0 Capital item purchases are spread out throughout the fiscal year.
334,447
Risk Management
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beginning Net Working Capital
Revenues
Inter-fund Charges:
General Liability
Property Damage
Vehicle
Workers' Compensation
Unemployment
Claims Reimb-Workers' Compensation
Claims Reimb-Gen Liab/Property
Process Fee-Events/Parades
Miscellaneous
Skid Car Training
Interest on Investments
TOTAL REVENUES
Transfers In-PERS Reserve
TOTAL RESOURCES
Appropriations/Expenditures
Direct Insurance Costs:
GENERAL LIABILITY
Settlement / Benefit
Defense
Miscellaneous
Professional Service
Insurance
Loss Prevention
Repair / Replacement
Total General Liability
PROPERTY DAMAGE
Insurance
Professional Service
Repair / Replacement
Total Property Damage
VEHICLE
Professional Service
Repair / Replacement
Insurance
Loss Prevention
Repair / Replacement
Total Vehicle
WORKERS' COMPENSATION
Settlement / Benefit
Professional Service
Insurance
Loss Prevention
Miscellaneous
Workers' Comp Losses
Total Workers' Compensation
UNEMPLOYMENT - Settlement / Benefits
Total Direct Insurance Costs
Insurance Administration:
Year to Date
Year End
Budget Actual Variance /o of F % Coll. Budget Projection Variance
$2,491,977 $2,669,291 $177,314 100% 107% $2,491,977 $2,669,291 $177,314
38,080
38,079
(1)
8%
8%
456,964
456,964
23,858
23,842
(16)
8%
8%
286,294
286,294
15,350
15,350
0
8%
8%
184,195
184,195
71,321
71,320
(1)
8%
8%
855,854
855,854
13,349
13,350
1
8%
8%
160,191
160,191
2,083
-
(2,083)
8%
0%
25,000
25,000
833
-
(833)
8%
0%
10,000
10,000
75
175
100
8%
19%
900
900
333
12
(321)
8%
0%
4,000
4,000
1,833
-
(1,833)
8%
0%
22,000
22,000 -
2,500
4,306
1,806
8%
14%
30,000
30,000
169,617
166,434
(3,182)
8%
8%
2,035,398
2,035,398 -
8
-
(8)
8%
0%
100
- (100)
2,661,602
2,835,725
174,123
8%
63%
4,527,475
4,704,689 177,214
Ex .
677
1,418
13
30,426 2,108 30,426 8% 1% 365,112 365,112
6,777
25,000 6,777 25,000 8% 2%
87
355
10,000 442 10,000 8% 0%
44,080
61,773
51,667 105,853 51,667
11,667 - 11,667
128,759 115,180 128,759
300,000 300,000 -
120,000 120,000 -
8% 17% 620,000 620,000 -
8% 0% 140,000 145,000 (5,000)
8% 7% 1,545,112 1,550,112 (5,000)
Personal Services
22,836
22,460
376
8%
8%
Materials & Service
20,541
15,162
5,379
8%
6%
Capital Outlay
8
-
8
8%
0%
Total Insurance Administration
43,386
37,622
5,763
8%
7%
Contingency
205,145
-
205,145
8%
n/a
TOTAL APPROPRIATIONS/EXPENDITURES
377,290
152,802
339,667
8%
3%
NET
2,284,312
2,682,923
513,790
274,034
274,034
-
246,493
246,493
-
100
-
100
520,627
520,527
100
2,461,736
-
2,461,736
4,527,475
2,070,639
2,456,836
-
2,634,050
2,634,050
Health Benefits Trust
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Interest
Total Revenues
Year to Date
Budget Actual Variance FY % Coll.
Revised
Year End
Budget*
I
Projection
Variance
$17,894,797 $ 17,894,797 $ (0) 100% 100% $17,894,797 $1
873,333
872,658
(676)
8%
4,583
4,319
(264)
8%
27,500
28,280
780
8%
83,333
92,083
8,750
8%
41,667
50,423
8,756
8%
18,750
26,346
7,596
8%
1,049,167
1,074,110
24,943
8%
8% a)
8%
9%
9%
10%
12%
9%
10,480,000
55,000
330,000
1,000,000
500,000
12,590,000
7,894,797 $
[),471,895
55,000
330,000
1,000,000
500,000
225,000
2,581,895
(0)
(8,105)
(8,105)
TOTAL RESOURCES
18,943,964
18,968,906
24,943
92%
62%
30,484,797
30,476,692
(8,105)
REQUIREMENTS
Exp.
Expenditures:
Personal Services
9,108
8,625
483
8%
8%
109,297
109,297
-
Materials & Services
Conferences and Seminars
250
315
(65)
8%
11%
3,000
3,000
-
Claims Paid-Medical/Rx
1,187,298
1,153,193
34,105
8%
8% b)
14,247,576
11,993,210
2,254,366
Claims Paid-Dental/Vision
151,833
154,355
(2,522)
8%
8% b)
1,822,000
1,605,292
216,708
Refunds
-
(4,735)
4,735
8% n/a
-
(4,735)
4,735
Insurance Expense
31,045
30,611
434
8%
8%
372,540
372,540
-
State Assessments
958
68,989
(68,030)
8% n/a
c)
11,500
11,500
-
Administration Fee
24,397
23,183
1,214
8%
8%
292,764
292,764
-
PPO Fee
6,804
2,919
3,885
8%
4%
81,648
81,648
-
Health Impact
4,131
4,135
(4)
8%
8%
49,572
49,572
-
Printing
833
-
833
8%
0%
10,000
10,000
-
Program Supplies
8,333
-
8,333
8%
0%
100,000
100,000
-
Other
2,422
2,059
362
8%
7%
29,059
29,059
-
Total Materials & Services
1,418,305
1,435,024
-16,719
8%
8%
17,019,659
14,543,849
2,475,810
Capital Outlay
-
-
-
8%
0%
100
-
100
Contingency
1,112,978
-
1,112,978
8%
0%
13,355,741
-
13,355,741
TOTAL REQUIREMENTS
2,540,391
1,443,649
1,096,743
8%
5%
30,484,797
1
14,653,146
15,831,651
NET (Resources - Requirements) * 16,403,572 17,525,258 1,121,685 -
* Proposed revisions to FY 2010 original budget
a) Amount budgeted to be transferred from operating funds for FY 2010.
b) Based on annualizing 5 weeks of claims paid. $261,510 per week.
c) Zurich to reimburse County $57,490 (5/6ths) of the $68,989 payment made in July for the July through De
1
assessment.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
One Month Ended July 31, 2009
Year to Date Year End
Budget Actual Variance % of FY % Coll. Budget Projection Variance
RESOURCES:
Beg. Net Working Capital
$5,137,000
$ 5,616,955
$ 479,955
Revenues
Property Taxes - Current
510,899
-
(510,899)
Property Taxes - Prior
8,333
43,201
34,868
State Reimbursement
2,042
725
(1,317)
Telephone User Tax
44,667
-
(44,667)
Data Network Reimb.
2,833
-
(2,833)
Jefferson County
2,333
175
(2,158)
User Fee
5,042
-
(5,042)
Contract Payments
5,833
-
(5,833)
Miscellaneous
708
690
(18)
Interest
3,000
8,137
5,137
Interest on Unsegregated Tax
313
29
(284)
Total Revenues
586,003
52,957
(533,046)
Transfers In-Other
TOTAL RESOURCES
8 - (8)
5,723,003 5,669,912 (53,091)
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
100%
109%
$ 5,137,000
$ 5,616,955 $ 479,955
8%
0%
a)
6,130,782
6,130,782 -
8%
43%
100,000
100,000 -
8%
3%
b)
24,500
24,500 -
8%
0%
536,000
536,000 -
8%
0%
c)
34,000
34,000 -
8%
1%
28,000
28,000 -
8%
0%
d)
60,500
60,500 -
8%
0%
c)
70,000
70,000 -
8%
8%
8,500
8,500 -
8%
23%
36,000
36,000 -
8%
1%
3,750
3,750 -
8%
1%
7,032,032
7,032,032 -
8%
0%
100
- (100)
8%
47%
12,169,132
12,648,987 479,855
Exp.
318,024
308,637 9,387
8%
8%
3,816,287
3,816,287 -
107,460
84,431 23,029
8%
7%
1,289,522
1,289,522 -
14,583
- 14,583
8%
0%
175,000
175,000 -
161,578
- 161,578
8%
0%
1,938,939
1,938,939 -
412,449
- 412,449
8%
n/a
4,949,384
- 4,949,384
1,014,094
393,068 621,026
8%
3%
12,169,132
7,219,748 4,949,384
NET (Resources - Requirements) 4,708,909 5,276,844 567,935 - 5,429,239 5,429,239
a) Approximately 85% of the property taxes are collected in October and November.
b) July payment (MSAG) is pending.
c) Agencies have just been billed; awaiting receipts.
d) U.S. Forest Service (quarterly)-payments are current. Crooked River Ranch (annual)-will be billed this month.
COIDC (monthly Apr-Sept}payments are current.
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Deschutes County - Fair and Expo Center
YTD-Budget Basis
Statement of Financial Operating Data
One Month Ended July 31, 2009
RESOURCES:
Beg. Net Working Capital
Receipts:
Security & Traffic Reimb
Miscellaneous
Vending Machines
Telephone Fees - Events
Special Events Revenues
Interest
Storage
Camping at F & E
Horse Stall Rental
Concession % - Food
Rights (Signage, etc.)
Interfund Contract
Total Receipts
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Accrued Revenue (Accounts Receivable):
Current Month Events -
Prior Months 565
Total Accounts Receivable 565
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 75,000 $ 42,232 $ (32,768) 100% 56% $ 75,000 $ 42,232 $ (32,768)
12,000 - (12,000)
9,000
-
(9,000)
168
167
(1)
2,000
-
(2,000)
3,420
11,000
7,580
14,588
11,167
(3,421)
22,765
-
(22,765)
112,353
53,399
(58,954)
8%
0%
12,000
-
(12,000)
8%
0%
4,000
4,000
-
8%
0%
2,300
2,300
-
8%
0%
1,200
1,200
-
8%
0%
540,000
531,000
(9,000)
8%
8%
2,000
1,999
(1)
8%
0%
58,000
58,000
-
8%
0%
7,000
5,000
(2,000)
8%
0%
45,000
45,000
-
8%
0%
235,000
235,000
-
8%
13%
86,420
86,420
-
8%
0%
45,000
45,000
-
8%
1%
1,037,920
1,014,919
(23,001)
8% 0% 498,105 498,105 -
8% 3% 1,611,025 1,555,256 (55,769)
Exp.
68,724 63,571 5,153
44,277 18,286 25,991
113,001 81,857 31,144
(648) (28,458) (27,810)
Deposits Received for Future Events:
2010:
August
7,580
September
4,935
October
5,290
November
4,550
December
1,205
January
100
February
420
March
250
April
4,300
May
2,900
June
1,000
FY 2011
35,210
FY 2012 & Beyond
5,250
TOTAL
72,990
8%
8%
824,769
819,606
5,163
8%
3%
531,604
531,604
(0)
8%
0%
116,188
116,188
-
8%
0%
100
-
100
8%
0%
16,412
16,412
-
8%
n/a
121,952
-
121,952
8%
5%
1,611,025
1,483,810
127,215
-
71,445
71,445
Deschutes County Fair - Fund 619
Revenues and Expenses
FAIR 2009 - July 29 to August 1, 2009
Fiscal Year 2010
Actual -
Through
FY 2010
August 14,
Additional
Projected
% of
Budget
2009
Estimated
Total
Budget
Variance
REVENUES
Gate Receipts
Carnival
Commercial Exhibitors:
Outside
Inside
Food
Livestock Entry Fees
RN Camping/Horse Stall Rental
Concessions:
Food
Fair Sponsorship:
Rodeo
On-ground Stages
Day
Golf Carts
Food Court
Concert
Presenting Sponsors
Barn Sponsors
Parade Sponsors
Transfer In-General Fund
T-Shirts
Donations
State Grant
Interest
TOTAL REVENUES
EXPENSES
Personnel
Materials and Services
Contingency
TOTAL EXPENSES
Net Fair - 2009
Transfer to Fund 618
Retained in Annual Fair Fund
Beg Net Working Capital
Ending Balance
400,000
281,425
3,680
285,105
71%
(114,895)
154,000
123,197
4,900
128,097
83%
(25,903)
70,000
82,395
2,000
84,395
121%
14,395
38,000
42,700
-
42,700
112%
4,700
12,000
13,900
-
13,900
116%
1,900
4,000
4,598
-
4,598
115%
598
17,000
17,600
-
17,600
104%
600
146,850
63,709
50,000
113,709
77%
(33,141)
23,000
19,350 -
19,350
13,000
3,000 5,000
8,000
8,000
5,000 -
5,000
2,500
4,125 -
4,125
3,000
3,000 -
3,000
30,000
- 30,000
30,000
12,000
12,000 -
12,000
6,000
3,400 -
3,400
-
4,800 -
4,800
5,000
5,000 -
5,000
3,500
3,725 -
3,725
-
13 -
13
25,000
- 42,200
42,200
2,000
259 -
259
974,850 693,197 137,780 830,977
84%
(3,650)
62%
(5,000)
63%
(3,000)
165%
1,625
100%
-
100%
-
100%
-
57%
(2,600)
N/A
4,800
100%
-
106%
225
N/A
13
169%
17,200
13%
1,741
85%
143,873)
178,128
108,382
73,403
181,786
102%
(3,658)
623,444
465,951
106,829
572,780
92%
50,664
31,157
-
-
-
0%
31,157
832,729
574,333
180,232
754,565
91%
78,164
142,121
118,864
(42,452)
76,411
(65,710)
197,421
-
101,702
101,702
95,719
(55,300)
118,864
(144,155)
(25,291)
30,009
55,300
25,291
-
25,291
-
-
144,155
144,155
(0)
(0)
Deschutes County
Bethlehem Inn (Fund 128)
One Month Ended July 31, 2009
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$(2,666,469)
$(2,689,172)
$ (22,703)
100% 101% a)
$(2,666,469)
$(2,689,172)
$ (22,703)
Revenues
Grants - Private
2,766,469
-
(2,766,469)
8% 0%
2,766,469
-
(2,766,469)
Total Revenues
2,766,469
-
(2,766,469)
8% 0%
2,766,469
-
(2,766,469)
TOTAL RESOURCES
100,000
(2,689,172)
(2,789,172)
8% -2689%
100,000
(2,689,172)
(2,789,172)
REQUIREMENTS:
Exp.
Expenditures
Debt Service (Negative Int Rev)
100,000
4,074
95,926
8% 4% b)
100,000
8,274
91,726
TOTAL REQUIREMENTS
NET (Resources - Requirements)
100,000 4,074 95,926 8% 4% 100,000 8,274 91,726
(2,693,246) (2,693,246) - (2,697,446) (2,697,446)
a) The beginning working capital is $22,703 less than estimated for the FY 2010 budget.
b) July interest expense was $4,074.
Deschutes County
General Support Services - BOCC
Conference/Seminar, Education/Training and Related Travel Expenditures
FY 2009 (Final as of 8/4/2009)
Tammy Baney
Jul Au Se
Oct
Nov
I
Dec
Jan
Feb
Mar
A r
Ma Jun
YTD Total
Conf/Sem & Educ/Training
- - 2,300
314
-
-
40
530
30
0
-
-
3
244
Travel Meals
- - -
-
40 1
-
-
-
278
_
- - j
,
318
Accommodations
,
- - ; -
238
-
363 '
- !
-
1,503
- - i
2
103
i
A
d are
_
_
-
-
-
-
-
-
20
- !
,
520
Mileage reimbursement
- 74 1 91 j
278 1
117
453 !
104
87
-
471
- 594
2
269
Ground Transport
24
!
122 !
- -
,
146
Total Baney
- 74 2,391
830
117
880
144
617
30
2,923
- ; 594 1
8,600
Mike Daly
I
j
Conf/Sem & Educ/Training
- - 26
360 '
-
-
-
-
-
386
Travel Meals
396 -
12 !
-
29 !
-
-
-
-
- -
437
Accommodations
- - -
540
141
-
_
-
_
_ ! _
680
Ai
rfare
Mileage reimbursement
- 82 -
242
420
331
18
-
-
- -
1
092
Ground Transport
44
15
,
59
Total Daly
- 522 ; 26 ! 1,154 !
561
374
18
-
-
- -
2,654
Dennis Luke _
Conf/Sem & Educ/Training
26 !
219
-
-
260
70 j
30
-
-
605
Travel Meals
25 ;
66
25
25
25
25 50
242
Accommodations
429
98
15
98
98
77
77 . 154
1
046
Airfare
T
,
-
Mileage reimbursement -
- 85 137
246
239
228
248
279:
320
98
218 430
2
527
Ground Transport
,
Total Luke
85 163
895
362
308 1
631
472
452
98
321 634
4,420
Alan Unger
Conf/Sem & Educ/Training
70
70
10
97 -
- 247
Travel Meals
47
47
Accommodations
- -
-
-
-
375
-
375
Airfare
_
- - _
_
_
-
_
:
- _
_ -
-
-
;
Mileage reimbursement
1
576
1
576
Ground Transport
,
,
Total Unger
- - -
-
-
-
-
70
70
10
- 2,095
2,245
BOCC Staff
Conf/Sem & Educ/Training
Travel Meals
_ -
_
~
-
;
Accommodations
Airfare
Mileage reimbursement
- -
-
-
-
16
-
-
-
Ground Transport
-
16
Total BOCC Staff
-
16
1
-
-
-
- -
16
Total - BOCC Department
j
Conf/Sem & Educ/Training
- - 2,352
893
-
-
300
670 j
130
40 1
- 97 !
4
482
Travel Meals _
- j 396 , - '
12 ;
25 i
134 !
25
25
25
278 j
25 97
,
1
044
Accommodations
-
1,207 ;
238 j
378 ;
98 i
98
77
1,503 !
77 ; 529
,
4
205
Airfare
520
,
520
Mileage Reimbursement
241 228 ;
766
776 i
1,011
386
365
320
569 j
218 2,599
7,480
Ground Transport
- 44 i -
-
-
39
122
- -
205
Total - BOCC Department
- 681 2,580
-
2,879
1,039
1,563
809 1,158
552 !
3,031 !
321 ! 3
322
17
935
T
,
,
FY 2009 Budget
j
-
j
j
21,250
Percent Expended
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TO: Board of County Commissioners
DESCHUTES COUNTY LEGAL COUNSEL
MEMORANDUM
FROM: LAURIE E. CRAGHEAD
Assistant Legal Counsel
W Ext. 6593
RE: Tetherow Destination Resort - changing DATE: August 27, 2009
the form of the Overnight Lodging security
CC: Dave Kanner, Nick Lelack; Mark Pilliod, FILE NO.:
Marty Wynne
Don Bauhoffer and Tia Lewis asked to meet with Dave Kanner and me on Friday,
August 21, 2009, to discuss switching the Tetherow destination resort security for the
overnight lodging improvement from the bond secured by the Westchester company to
an Irrevocable Letter of Credit ("ILOC") secured by Wells Fargo base on Joe Westin's (a
long-time Portland developer) credit and secured on the property itself. I recommend
that the Board agree to amend the Tetherow improvement agreement to allow for the
substitution of an ILOC for the existing bond.
The reason Don wants this is that Arrowood Development LLC (I believe they may now
be Arrowood Tetherow LLC) secured the Westchester bond with a Wells Fargo ILOC for
which a developer by the name of Joe Westin is the obligor. Both the bond and the
ILOC are in need of being "rolled over" and both will result in Arrowood having to pay
tens of thousands of dollars in roll over fees ($86K for the bond alone). Don would like
to eliminate the 3rd layer by having the ILOC issued directly to the County and eliminate
the bond all together. Then, he only has to pay the roll over fees on the ILOC.
With the bond, its term already runs for the duration of the improvement agreement and
any extensions. The county takes a chance, however, that the company will cease to
exist and the money will not be there at the end of the land use and improvement
agreement extensions if the overnight lodging still is not built.
To learn more about ILOCs, I called the county's bond counsel in the K&L Gates law
firm. Since this bond is actually a construction bond and not a municipal bond, the
county's bond counsel recommended that I speak to Barbara Jacobson, which I did.
Memo to BOCC
Tetherow ILOC
Page 2 of 4
Barbara said that an ILOC is generally more secure than a bond, particularly in this
situation. First, the banks will probably not fight the county if the county needs to draw
on the ILOC. The surety companies usually make it difficult for the obligee to draw on a
bond, and the surety companies try to find any way out of paying on it. Second, Wells
Fargo is a much more stable financial source than Westchester.
The main issue we face with having an ILOC as the security is that someone will need
to carefully monitor the impending expiration date of the ILOC. That is because the
banks will not issue an ILOC for more than a year at a time. Some are willing to do
what is known as an "Evergreen" ILOC, which is a 1-year ILOC with an automatic 1-
year renewal unless the bank gives the obligee a 30 or 60 day notice of the impending
expiration. This is the type of ILOC that Wells Fargo provided to secure the
Westchester bond. The banks, however, have all been giving that 60-day notice lately
with all their Evergreen ILOCs.
Thus, Barbara suggests that the ILOC expiration date be tickled in the about four places
in the county. The improvement agreement will then have to be amended to say that
Arrowood must replace the ILOC 60 days prior to the expiration of the existing ILOC.
Barbara also said that there will need to be some specific instructions on when and how
to draw on the ILOC. If the ILOC is not going to be renewed, the Board will have to
choose between calling on the then existing ILOC and not having the units built at all.
One other thing Barbara said is that Joe Westin is probably in his 70's and is one of the
largest investors in the Pearl District in Portland. Thus, right now, he is holding a lot of
empty condos. Therefore, while the bank may be willing to issue the ILOC based on
Mr. Westin's credit right now since it is secured by the Tetherow property, it may not be
willing to issue extensions of the ILOC at the end of the year.
On the following pages, I included two charts of the pros and cons of the two sources of
financial security.
Memo to BOCC
Tetherow ILOC
Page 3 of 4
ILOC TABLE OF PROS AND CONS
Factor
PRO
CON
Duration
May be able to get Evergreen
May get notice of non-
provision
renewal
The county will get notice by
If get notice of non-
the bank of any intention not
renewal, and developer
to renew the ILOC.
does not provide new
ILOC, the Board will have
to decide whether or not to
call on the ILOC and build
the units
Administration
Because it will be another
Will have to carefully
amendment, it will be another
monitor
opportunity to determine
whether the dollar amount is
sufficient to be able to cover
the county's costs should it
have to call on the ILOC
Have the opportunity to
amend improvement
agreement to stop draw
downs for partial construction
Financial stability
Wells Fargo is more stable
Any financial institution is at
than Westchester
risk these days
Risk during the year not
Financial ability of Joe
dependent on financial ability
Westin might affect
of Joe Westin because the
whether the bank would be
bank has already set aside
willing to extend the ILOC
the money for that ILOC
for additional years if the
developer wants another
extension
Ability to draw on the
Banks do not generally fight
Will have to carefully craft
ILOC
obligees when they call on
the draw provisions.
the ILOC
Suggest that Marty Wynne
and Barbara Jacobson
review the ILOC.
Fees for developer
Fewer for developer so more
There is no guarantee that
money for putting into the
the money will go into the
project making the building of
project to build the units.
the units more like)
Memo to BOCC
Tetherow ILOC
Page 4 of 4
BOND PRO AND CON TABLE
Duration
For the life of the
For the life of the
Improvement Agreement
agreement only if
Westchester still exists at
the end of the Improvement
A reement period
Administration
No further amendment to the
No chance to request more
improvement agreement
funds.
needed.
Still have to monitor the
expiration of the
improve ent agreement.
When stages of
construction are completed
and a reduction is
requested by developer,
have to release security
amount if remaining bond is
sufficient to complete the
remaining units
Financial Stability
Not dependent on Joe
Is still dependent on
Westins' financial ability
Westchester's financial
stability
Ability to draw on the
Westchester may not be
Sureties usually fight the
security
difficult to work with when
obligees in order to get out
requesting to draw on the
of paying
security
Fees for developer
The fees are hefty for the
developer, leaving less to
be s ent on the project
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Date: August 26, 2009
To: Board of County Commissioners
From: Erik Kropp, Deputy County Administrator
Re: Draft Update to Deschutes County Communications Policy, GA-3
Attached is a draft update to the County's Communication Policy for your consideration at the
September 2, 2009 Work Session. The draft changes are underlined and can be found on page 4
under a new proposed section called "Social Networking Sites, Blogs, Postings on the Internet."
The rest of the policy remains unchanged.
The proposed changes update the policy to include new media sources and outlets and cover the
following topics:
Staff/County officials have the free speech right to comment on County affairs on
personal blogs, social network sites, and other websites, but defamatory statements are
not protected under law.
Departments that choose to use social networking tools for department public
communication shall first consult with the Public Communications Coordinator and IT
staff.
Dave Kanner, County Administrator
Anna Johnson, Public Communications Coordinator
Mark Pilliod, Legal Counsel
Joe Sadony, IT Director
U~`'TES °o` Deschutes County Administrative Policy No: GA-3
Effective Date: DRAFT
o
DESCHUTES COUNTY COMMUNICATIONS POLICY
STATEMENT OF POLICY
It is the policy of Deschutes County to deliver messages to the public, the media and to each other
in a manner that is consistent, effective and accurate.
APPLICABILITY
This policy applies to all Deschutes County employees. Adherence to certain portions of this
policy, including but not limited to notice, representation of personal opinions, media conferences
and releases, spokespersons and statements, is not required of elected officials, although elected
officials are encouraged to use this policy as a guideline. In addition, this policy recognizes that
the provisions of ORS 260.432 regarding advocacy of political positions during working hours
does not apply to elected officials.
POLICY AND PROCEDURE
In General
All employees shall inform the Public Communications Coordinator of all media contacts, and
opportunities for media interaction. Departments with internal public information or marketing
functions/staff shall coordinate their efforts with the Public Communications Coordinator to
ensure consistent and coordinated public messages.
These departmental staff positions, while reporting directly to the respective department head or
supervisor, shall inform the Public Communications Coordinator of all media and marketing
projects/campaigns prior to their execution. The Public Communications Coordinator will review
and may assist in the stages of coordination and proofing of County publications and
communication projects.
Incidents
To the best of their ability and in as timely a manner as possible, Departments will notify the
County Administrator and/or Public Communications Coordinator of incidents that may receive
media attention, prior to these items becoming public knowledge. Minor inquiries (for example:
spelling of an employee's name, the date and time of a meeting, etc.) do not require
Administration notification. The County Administrator and the Public Communications
Coordinator will notify the Board of County Commissioners and department managers as
necessary.
Newsworthy events are those that have received or are likely to receive media interest. Examples
include employee arrests, significant accidents on the job, investigations, and other events of
similar importance. Notification must occur as promptly as possible, and may be through an email
or phone call to the County Administrator and Public Communications Coordinator concurrently.
Departments must provide notification when media coverage is known to have occurred about the
incident.
Media Advisories
All departments will notify the County Administrator and Public Communications Coordinator
with as much advance notice possible to issuing media advisories. Examples: health related media
advisories, and Parole & Probation sex offender absconder notices. The County Administrator
Policy No. GA-3, Communications Page 1
and the Public Communications Coordinator will notify the Board of County Commissioners and
other key staff as necessary.
A copy of the media advisory shall be provided to the Public Communications Coordinator and
the County Administrator to ensure that administrative staff and the Board can respond
appropriately if there are any media or public inquiries relating to the advisory.
Media Inquiries
Department staff shall notify the County Administrator and/or the Public Communications
Coordinator of all inquiries from the media. The County Administrator and/or the Public
Communications Coordinator will notify the Board of County Commissioners and other key staff
as necessary.
Inquiries may include requests for interviews or requests for information. Notification shall occur
promptly, preferably prior to media interviews of County staff,. In the event that an interview,
information or access is provided prior to notification to the County Administrator and the Public
Communications Coordinator, every effort should be made to contact both as soon as possible
thereafter.
All employees are expected to practice common sense and professionalism in interactions with
media representatives and in determining the appropriate response to media inquiries. All
employees are to practice open, honest and factual communications without guessing or making
assumptions when responding to the media. Employees shall be respectful of news media
deadlines, and should not withold documents and information that is routine or has already been
made public. For guidance on handling requests for documents and public information, refer to
policy #GA-2, Public Records Requests. If in doubt on how to respond to media inquiries,
employees shall refer to their supervisor or department head. Departments are encouraged to
contact the Public Communications Coordinator for media guidance, media training and/or
advice, if needed.
When speaking to the media or members of the public, employees shall not, under any
circumstances, predict or state the certainty of future Board of Commissioners' action on any
matter.
Countywide Emails
All employees will contact the Public Communications Coordinator prior to sending countywide
email messages except as provided for herein. All staff email messages will be considered on a
case-by-case basis for message urgency and topic. All staff messages may be sent without prior
approval in cases of Personnel and Risk Management Department trainings and announcements,
countywide outages of telephone, HVAC or other support systems, or in cases of scheduled
computer maintenance that will limit access to programs and applications. Please refer to Policy
#IT-1, Computer Usage for further details.
Branding
It is each department's responsibility to create increased awareness of Deschutes County's image
and services by using the approved County logo on all internal and external materials for
distribution. Custom printed materials already ordered and in-house should be depleted before
implementing this branding policy on new printing orders.
Marketing Campaigns
Department staff will inform the Public Communications Coordinator prior to launching any
marketing initiative to ensure consistent County-wide design and quality.
Policy No. GA-3, Communications Page 2
*Advertising
All advertising for county programs and services, whether paid or unpaid, will identify the
County with the words "Deschutes County" and one of the approved County logos. Departments
that coordinate their own ad placement shall have all ads approved by the Public Communications
Coordinator prior to the purchase of advertising space for the ad and prior to the start of any
advertising campaign. This provision is intended to complement and not conflict with Policy
#GA-5, "Advertising (at Knott Landfill)." Conflicts between these two policies shall be referred
to the County Administrator for resolution.
Collateral Materials (brochures, annual reports, newsletters, vinyl banners, flyers, etc.)
Departments will develop materials as necessary to support their communications goals and
strategies. All collateral materials will appropriately identify the County and will always include
one of the approved Deschutes County logos and the name "Deschutes County" on the face of the
brochure/flyer or other materials. All collateral materials developed by departments must be
reviewed by the Public Communications Coordinator at least two weeks prior to the scheduled
printing of such materials.
The development of new department logos is discouraged. If a department has its own County
logo design (prior to the approval date on this policy), it shall adhere to the following guidelines.
If the collateral is a brochure:
1) The department logo will be placed on the first page and
2) The name "Deschutes County" shall appear on the first page
2) The approved Deschutes County logo must appear on the final page-at the bottom
of the collateral.
3) If the collateral material is in a format other than a brochure, both logos must appear
on the front page.
Deschutes County's color logo shall be used on all color collateral materials.
Representation of County Positions and Personal Opinions
No County employee, when acting in their official capacity, shall submit a letter to the editor or
opinion piece to any newspaper, periodical or online forum that has not been approved in advance
by the County Administrator or the Administrator's designee. The County Administrator and/or
the Public Communications Coordinator will notify the Board of County Commissioners and
department managers as necessary. In no event shall meetings with editorial boards of any news
organization be held without the prior notification of the County Administrator and/or Public
Communications Coordinator. Correspondence to media shall reflect strategic alignment between
employees and Department management. Staff is welcome to consult with the Public
Communications Coordinator in advance for advice on these types of media correspondence.
Failure to adhere to the provisions of this section of this policy shall be grounds for disciplinary
action. Consistent with the provisions of ORS 260 as it currently exists or may from time to time
be amended, this policy is not intended to restrict an employee's first amendment right to freely
express their personal opinions in print or electronic media or other public forum. However, when
commenting on County issues as a private citizen, such expression should clearly state that the
employee is offering his or her personal view and is not speaking on behalf of the County. When
speaking to the public or the news media in their official capacity as a county employee,
employees should offer only the officially adopted positions, policies and staff recommendations
of the County.
Policy No. GA-3, Communications Page 3
Social Networking Sites, Blogs, Postings on the Internet
The Coun recognizes that employees and County officials have the free speech right to
comment about County affairs on their personal blogs, social networking sites, and other websites
(on their own time). However, defamatory statements about County employees or officials are
not protected under law and the County will not defend and will not hold harmless those who
make such allegedly defamatory comments. County employees/officials commenting on County
affairs shall differentiate their personal opinions from the official position of Deschutes County.
Social networking tools (including - but not limited to - blogs, Facebook, and
Twitter) are fast becoming a part of mainstream communications. By working with the IT
Department's web staff, departments can effectively and efficiently leverage these tools to
enhance Deschutes Coun 's ability to communicate with the public.
Department staff shall consult with the Public Communications Coordinator and IT staff to
discuss and strate ize implementation of a department social networking tool. County department
social networking tools shall not be created without the direct involvement of the IT Department's
Web staff. IT will create the social media tool (e.g., Twitter account or Facebook "Fan" page on
behalf of the department. Department staff shall maintain the tool to ensure that information is
timely and up to date, in accordance with the established strategies and goals. If this requirement
cannot be met, the site will be decommissioned.
Media Conferences
Departments are encouraged to plan media conferences with the assistance of the Public
Communications Coordinator. Departments shall notify the Public Communications Coordinator
and County Administrator of their intention to hold a media conference prior to scheduling and
announcing the media event. The County Administrator and the Public Communications
Coordinator will notify the Board of County Commissioners and department managers as
necessary. The Public Communications Coordinator can assist departments with media
conference planning details, speech writing, talking points, inviting speakers and/or dignitaries,
developing an agenda/program, preparation of media releases/media kits and more.
Media (Press) Releases
All media releases shall be prepared using the approved template which can be obtained from the
Public Communications Coordinator for future use. County employees shall have media releases
reviewed by the Public Communications Coordinator as much in advance as possible to media
release distribution. Media releases concerning emergency situations, breaking news, crime
scenes and fires may be sent without prior review. Departments are responsible for notifying
community partners or agencies mentioned in media releases. All media releases shall include a
County contact that is immediately available to media representatives at the time the media
release is distributed.
Spokespersons
Departments are encouraged to identify a spokesperson that is authorized to speak on behalf of
the department. The authorized spokesperson may be the department head or any other person
designated by the director.
No one will speak on behalf of the Board of County Commissioners or on behalf of the County
Administrator unless expressly authorized to do so by the individuals themselves.
If an employee speaks to the media, they shall speak truthfully and factually; not repeating
rumors or hearsay. Employees shall not speculate about other's motives or thoughts, and may
speak only on actions that have been taken. At all times, employees shall be aware if they speak
untruthfully (even if the item was heard from someone else), the employee may be subject to a
Policy No. GA-3, Communications Page 4
defamation claim. The County is not required to defend or indemnify an employee who makes
allegedly defamatory statements, if the employee was not speaking in the course and scope of
their employment or if the statement constituted malfeasance in office or willful or wanton
neglect of duty. The employee may be required to pay for their own legal expenses if a legal
action is filed as a result of their conversation with the media.
So as to avoid prejudicing the outcome of an investigation or official proceeding by having it
"tried in the media," employees should refrain from talking to the news media about personnel
and legal matters or claims under investigation by the County or about the investigative
proceedings themselves during the course of an ongoing County investigation. Employees shall
refer media inquiries to County Legal Counsel if questions arise regarding a County investigation
or other official proceeding.
Employees shall not provide to the media any information that is protected from disclosure under
local, state and federal regulations.
If employees are uncertain about speaking to the media, they may refer the media contact to the
department spokesperson. If that contact is not available, the media representative can be referred
to the County Public Communications Coordinator, County Administrator or to Legal Counsel.
Written Statements
Written statements to the media are appropriate when a one-on-one interview is not possible or
appropriate. Whenever practical, departments shall have the Public Communications Coordinator
and/or the County Administrator approve written statements.
*Approved Deschutes County logos can be obtained from the County's Pubic Communications
Coordinator or Website Manager.
Approved by the Deschutes County Board of Commissioners DATE
Dave Kanner
County Administrator
Policy No. GA-3, Communications Page 5